HomeMy WebLinkAbout20192322.tiffRESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
CONTRACT FOR LONG TERM CARE OMBUDSMAN PROGRAM AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance and Law Enforcement
(VALE) Grant Contract for the Long Term Care Ombudsman Program between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, Area Agency on Aging, and the Victim Assistance and Law
Enforcement Board, commencing July 1, 2019, and ending December 31, 2019, with further terms
and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim Assistance and Law Enforcement (VALE) Grant Contract for the
Long Term Care Ombudsman Friendly Visitor Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and the Victim Assistance and Law
Enforcement Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
cc: H S D, AcT(Rc/cn)
io%i /20
2019-2322
H R0090
RE: VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT CONTRACT FOR LONG
TERM CARE OMBUDSMAN FRIENDLY VISITOR PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 19th day of June, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: raivi)
Weld County Clek to lthe Board
uty Clerk to the Board.
APP' % AS T
ounty Atrney
Date of signature: QCD(@f I19
Barbara Kirkmeyer,
Chair
Mike Freeman, Pro-Tem
EXCUSED
can P Conway
eve Moreno
2019-2322
HR0090
DATE: June 12, 20.1 9
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: 2018-2019 Victim Assistance Law Enforcement
(VALE) Grant Contract Extension
Tease review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of Department's 2018-2019 Victim Assistance Law Enforcement
(VALE) Grant ContrF ct Extension. The Ombudsman Program has received the VALE grant
since 1997, a total of 21 years. This grant has allowed the Ombudsman Program to increase staff
time to maintain the ability to meet the increasing demand for advocacy on behalf of this
vulnerable population. The VALE Board approved a continuance of all grants at the current
funding level for the extended term of July 1, 2019 -- December 31, 2019, and the Department is
requesting approval of the new contract for this six-month extension. The total amount of the
grant award is 55,000.00. the deadline for submission to the VALE Board is July 1, 2019.
I do not recommend a Work Session. I recommend approval of this contract extension and
approval for the Chair to sign.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott James
Barbara I .irkrneyer, Chair
Steve Moreno
Approve
Schedule Other/Comments:
Recommendation Work Session
u
WI
44,9
VariatatSt=trZkleruTNEL.--7-44 4111M
Pass -Around Memorandum; June 12, 2019 — ufi
0.10/9-e-e-?:3-QtZ
Page 1
Oa For
:
Sent:
T*:
Cc:
Subject:
Approve
** Sent from my iPhone **
Scott James
Thursday, June 13, 2O19 10:47 AM
Mike Freeman
Karla Ford; Steve Moreno; Barbara Kirkmeyer
Re: PA for Routing - 2O18-19 Victim Assistance Law Enforcement (VALE) Grant Contract
Extension (ID 2774)
Scott K. James
Weld County Commissioner, District 2
1150 0 Street,, P.O. Box 758, Greeley, Colorado 80632
970.33E.72O4 (Office)
970.3812496 6 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
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protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited
On Jun 13, 2019, at 12:27 PM/ Mike Freeman <rrfr emarig@weldgov.com> wrote:
Approve
Sent from my iPhone
On Jun 13, 2O19, at 10:27 AM, Karla Ford <lkford(O eld#gov.com> wrote:
This is for Wed Agenda — Vale Contract Extension. Please advise if you recommend
approval. Thanks!
Karla Ford A
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: i rorcl(weldgpv.co:: tivim.weldov.coni ::
My working hours are Monday -Thursday 7:OOao. .-4:00 p.m.
Friday 7:00aee o Noon
<i m age003. j pg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-
mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Barbara Kirkmeyer
Thursday, June 13, 2019 3:39 PM
Karla Ford
Steve Moreno; Mike Freeman; Scott James
Re: PA for Routing - 2018-19 Victim Assistance Law Enforcement (VALE) Grant Contract
Extension (ID 2774)
Approve
Sent from my iPhone
On Jun 13, 2019, at 10:27 AM, Karla Ford <kfordc bweldgov.com> wrote:
This is for Wed Agenda — Vale Contract Extension. Please advise if you recommend approval. Thanks!
Karla Ford , ,
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: sford@weldgovcom :: www.weldgov.com ::
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Amanda Petzold
Sent: Thursday, June 13, 2019 9:49 AM
To: Karla Ford <kford@weldgov_com>
Cc: Raegan Maldonado <rnzaldonado aaweldgov.conn>; CTB <CI13Pco.weici,co,us>; Barb Connolly
<bconnoli l err is ov.c:am>; Bruce Barker <bbarker@weldgov.,coln>; Esther Gesick
<ejesick @weldgov.c m>; HS Contract Management <HS-ContractMdna enient@ca.weid,co.us>; Jamie
Ulrich <ulrich"`@suid ov.com>, Judy Griego < rie o'a weld ov.com>; Lennie Bottorff
<bottorll@welddov.com>
Subject: PA for Routing - 2018-19 Victim Assistance Law Enforcement (VALE) Grant Contract Extension
(ID 2774)
Good Morning Karla,
Attached is a PA for the 2018-19 Victim Assistance Law Enforcement (VALE) Grant Contract Extension (ID
2774). This item was approved by Legal to move forward this morning. A placeholder is scheduled with
1
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: Weld County Department of Human Services
Grant Number: 2018-11 VS Extension
Project Title: Weld County Long Term Care Ombudsman Program
Grant Period: July 1, 2019 through December 31, 2019
Amount of Grant Award: $5,000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit two quarterly Financial Reports by
October 31, 2019 and January 31, 2020. Each quarterly report is cumulative, and the final report
must reflect the financial activities of the entire contract period. Financial Reporting Forms will be
provided by the local VALE Board. Grant recipients are required to use these forms.
4. The grantee agency is required to submit two quarterly Narrative Program Reports by
October 31, 2019 and January 31, 2020. These reports must address any special conditions that
are listed in this contract. The final report must be cumulative and reflect the activity of the entire
contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant
recipients are required to use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
6. Grantee agencies will be paid in 2 quarterly installments of $2,500.00. The 1st payment will be sent
in July 2019 after the signed contract and final 2018-19 reports are received, and the 2nd payment
after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report
due October 31, 2019.
7. Failure to comply with the reporting requirements may result in the Board's termination of this
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
2019-2322 (6 )
Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
8. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the • 19th JD VALE Board if the agency has obtained funding for a
specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that
position. The grantee agency must resolve the allocation of funds to the satisfaction of the 19th JD
VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or regular
mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days or more.
Changes in grant funded personnel must be listed on the quarterly financial report under "Employee
Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on agency
letterhead, of any change of an official and/or employee who is listed as a responsible signatory on
this 19th JD VALE grant funded project.
9. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2019 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such
requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2019 and
will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant and approved by the local VALE Board. Any funds not so expended
including funds lost or diverted to other purposes, shall be repaid to the local VALE fund.
12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
Page 2
The grantee agency, through the following signatories, understands and agrees that any VALE monies
received in 2019 as a result of the awarding of the grant application shall be subject to the terms of this
contract.
ProiectD' tor:(('�t,
Signatur
Printed Name and Title:j
Financial Officer:
Signature:
DateL5/31'1/9
L . Y1 aici tact LitLicontudstansi,tp2ms5r
Date:
Printed Name and Title: ,to. ,,Pi„ --/e L nliti44V-
Authorized 0 icial:
Signature: - ., Date:
Printed Name and Title:
VALE Board
Signature:
Printed Name and Title: Ed McCray,
Barbara Kirkmeyer, Chair,
JUN 19 2019
Board of Weld County Commissioners
air of VALE Board
Date: _ - _ c1
• The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project
Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or
city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the
county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office
- district attorney; institution of higher education - president of the institution or chair/dean of the appropriate
department; private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project director
or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such
as bylaws or resolutions) immediately following the signature page.
Page 13
074./9-43a.26-)
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
�o*itiqua tIOn Applicants
(Column 1)
2017 - 2018
Current Grant Award
PERSONNEL
Job Position
Teresa Hill
LTC _ Ombudsman
Raegan Maldonado
Ombudsman Supervisor
Frin ' e Benefits
EQUIPMENT
Subtotal
Subtotal
SUPPLIES AND OPERATING
EXPENSES
Training Materials
Mileage
Subtotal
Subtotal
PROFESSIONAL SERVICES
Subtotal
TOTAL FUNDS:
PERSONNEL
ROUND TO NEAREST DOLLAR
ALL APPLICANTS
(Column 2)
2018 - 2019
Requested Budget
Job Position/NAME
Teresa Hill
LTC Ombudsman
Ombudsman Supervisor
Fringe Benefits
EQUIPMENT
Subtotal
Subtotal
SUPPLIES & OPERATING EXPENSES
Training Materials 2.00
.... .. ... .....„•Y„t
Subtotal
200
IN -STATE TRAVEL
Mileage 500
Subtotal
500
PROFESSIONAL SERVICES
Subtotal
TOTAL FUNDS REQUESTED: _ 1 =i
Continuation
Applicants
(Column 3)
Increase or
Decrease _
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL I (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE I (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Defiultions-
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. N
VICTf
S
TYPE OF CRIME
10
90
T
•
Child Physical Abuse
Child Sexual Abuse
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
Domestic Violence
Adult Sexual Assault
Elder Abuse (including economic
exploitation and fraud crimes)
EST. NO.
VICTIMS
TYPE OF CRIME
Adults Molested as Children
Survivors of Homicide
Robbery
Assault
Other violent crimes such as hate and
bias crime, gang violence (specify).
Other, please specify
TAL UNDUPLICATED VICTI S ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
100
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims ceceiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.
INDICATE HOW YOU ARE COUNTING iNG SERVICES: (check one box)
A victim may receive the same type of service more than once (i.e. information) but the type of
service can be counted oly once during the grant period. An individual service category cannot
exceed the total number of victims listed in table A.
A victim may receive the same type of service more than once (i.e. information) and the service is
counted every time during the grant period. An individual service category can exceed the total number
of victims listed in table A.
EST. N
VICTIMS
SERVICES
60
Crisis/Counseling Intervention (in person
50 Follow-up (includes crisis intervention by
phone)
Therapy
Group Treatment / Support
Shelter / Safehouse
60 Information / Referral (in person)
Criminal Justice Support /
Advocacy/Court Accompaniment
Emergency Financial Assistance
Emergency Civil Legal Attorney
Assistance
OTHER (specify)
zpiusgsammumusestmette
EST. NO.
VICTIMS
SERVICES
100 Victim Compensation Assistance
(required)
80 Personal Advocacy
50 Telephone contact
Civil Legal Advocacy/Court
Accompaniment
Forensic Exam
Hospital/Clinic Response
Language Services (interpretation)
Transportation
Transitional Housing
10
Victim Rights Act Services
\I:re,N.5)
4
i
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more pa! with objectives but no more than three aditi nal
th three objectives pt r goal. Objectiv s must be measurable and specific.
l ,strictlons, use for v,A provided below.
9
tlitY
Is with $J rn, .re
efer t , pplic;ai
GOAL 2: The Weld County Long Term Care Ombudsman Program will educate long term care residents
and their families about their rights and crimes committed against at -risk adults. This education will
include information regarding Victim Rights and Victim Compensation.
I Objective
(list title of person
responsible)
The LTC Ombudsman
and Ombudsman
Supervisor will provide
1:1 education to 20 long
term care residents per
quarter.
The LTC Ombudsman
and Ombudsman
Supervisor will provide
group education during 2
Resident Council
meetin s per month.
The LTC Ombudsman
and Ombudsman
Supervisor with discuss
potential Family Council
meetings with 1 long
term care facility and I
assisted living facility per
quarter.
Intended
Outcome/Impact
Residents in facilities Staff documentation in
will have knowledge of database.
their rights, crimes
targeting at -risk adults,
and victim rights and
victim compensation.
Residents will have an Staff documentation in
opportunity to discuss ! database
victim information in a
group setting. Involve
facility staff in the
discussion.
During the
12 -month
grant period.
Families will have an
opportunity to discuss
victim information in a
group setting. Involve
facility staff in the
discussion.
Staff documentation in
database.
During the
12 -month
grant period.
During the
12 -month
grant period.
GOAL 3: The Weld County Long Term Care Ombudsman Program will provide group education about
resident rights, and elder abuse detection and response topics. This education will include information
regarding Victim Rights and Victim Compensation.
Objective
(list title of person
responsible)
Intended
Outcomellmpact
Data Collection
Timeframe
The LTC Ombudsman
and Ombudsman
Supervisor will provide
education to 100-150
nurse aide students.
Nurse aide students will
be knowledgeable
about elder abuse and
victim services before
they begin their
employment at
facilities.
Staff documentation in
database. Training
evaluations.
During the 12
month grant
period.
aware of victim rights and victi
(-0:4\13? br3b„
ei
The LTC Ombudsman
and Ombudsman
Supervisor will provide
education to 50400
direct care staff.
The LTC Ombudsman
and Ombudsman
Supervisor will provide
victim rights and
compensation
information during 5-10
committee meetings.
=in ar.anrinviaccaontamcitaiila
Direct care staff will be
informed about abuse
detection and how to
respond, including
victim services.
Staff documentation in
database.
Agencies in the
Ombudsman network
will be made aware of
victim rights and victim
corn pensation
E During the 12
month grant
period.
Staff documentation in
database.
During the 12
month grant
period.
GOAL 4: The Weld County Long Term Care Ombudsman Program will collaborate with Adult Protective
Services with applicable.
Objective
(list title of person
responsible)
The LTC Ombudsman
and Ombudsman
Supervisor will attend
Adult Protection
Networking Group
Meetings.
Intended
outcomeflrnpact
Data Collection
Networking with other j dumber of cases
entities involved with at- addressed during the
risk adult cases. ". meetings.
Include information
about victim rights and
victim compensation.
The LTC Ombudsman
and Ombudsman
Supervisor will
refer
cases to APS, and
receive cases from APS.
The LTC Ombudsman
and Ombudsman
g Supervisor will combine
efforts with APS when
appropriate.
Referrals to appropriate Number of case referrals,
program.
Combined
investigations will allow
for gathering necessary
data at the same time,
and lead to quicker
concern resolution.
W. UPI .'SSURANCE PL , m ,l,,escrth,e the a
0,
43
the stat
3.
bjecti es, intended outcmesfl E�
Number of collaborated
case investigations.
prodch f
ct and ta collection
TDreframe
During the 12
month grant
period.
During the 12
month grant
period.
During the 12
month grant
period.
r evaluating the project in response
We will track the type of meeting attended, education provided, and the number of individuals present.
We will also distribute training evaluations when appropriate, and review responses to ensure that
effective training methods and materials are being used. The evaluations will include questions regarding
knowledge of victim rights and victim compensation. We will document cases in our database in order to
keep track of our collaboration with Adult Protective Services. All pertinent information will be
documented in our quarterly VALE reports. The long term care community is a population that no other
entity has access to like the Ombudsman Program. We intend to ensure that this populati,prps ;made
, I .4
compensation
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