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Home My WebLink About20193574.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO AUGUST 7, 2019 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, August 7, 2019, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tem - EXCUSED Commissioner Sean P. Conway Commissioner Scott K. James Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of August 5, 2019, as printed. Commissioner James seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted July 25, 2019, through August 5, 2019, as follows: 1) Board of Equalization for 2019. Commissioner James seconded the motion, which carried unanimously. El AMENDMENTS TO AGENDA: There were no amendments to the agenda. el CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda as printed. Commissioner Moreno seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. WARRANTS: CI 1) GENERAL WARRANTS - AUGUST 6, 2019: Commissioner Moreno moved to approve said warrants. The motion was seconded by Commissioner James, and it carried unanimously. Minutes, Wednesday, August 7, 2019 Page 1 2019-3574 BC0016 NEW BUSINESS: ei 1) CONSIDER ATTESTATION STATEMENT OF ADEQUATE BUDGET FUNDING FOR COLORADO WORKS PROGRAM AND COLORADO CHILD CARE ASSISTANCE PROGRAM AND AUTHORIZE DIRECTOR OF HUMAN SERVICES TO SIGN: Jamie Ulrich, Deputy Director of the Department of Human Services, explained the statement attests that the County's budget includes adequate funding for the County's Maintenance of Effort for the Colorado Works Program and the Colorado Child Care Assistance Program. Commissioner Moreno moved to approve said attestation statement and authorize the Director of the Department of Human Services to sign. Seconded by Commissioner James, the motion carried unanimously. CI 2) CONSIDER ADDITION TO SECTION 8.000 EMPLOYMENT SERVICES YOUTH PROGRAMS POLICY OF THE DEPARTMENT OF HUMAN SERVICES POLICIES AND GUIDELINES MANUAL: Ms. Ulrich presented the new policy which outlines the variety of programs offered by Employment Services of Weld County, identifies application processes and communicates eligibility determination and funding sources for each program serving youth ages 14 to 24. Commissioner James moved to approve said policy addition. The motion, which was seconded by Commissioner Conway, carried unanimously. • 3) CONSIDER CONTRACT ID #3030 AMENDMENT #6 TO INTERGOVERNMENTAL AGREEMENT FOR COUNTY INCENTIVES PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich presented the amendment which will correct an error which inadvertently omitted the end of the performance period. Commissioner Conway moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously. • 4) CONSIDER CONTRACT ID #3059 AMENDMENT #3 FOR PROMOTING SAFE AND STABLE FAMILIES (PSSF) GRANT AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated this is the third amendment to the PSSF Grant agreement which allows the County to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support through collaboration with Catholic Charities. Commissioner James moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. • 5) CONSIDER CONTRACT ID #2940 AGREEMENT FOR MUNICIPAL JAIL SERVICES AND AUTHORIZE CHAIR TO SIGN - CITY OF DACONO: Sonja Kohlgraf, Sheriff's Office, presented the municipal jail services agreement with the City of Dacono. She explained the City of Dacono revised the standard form language, which was reviewed by the County Attorney's Office. In response to Commissioner James, Ms. Kohlgraf explained the City of Dacono requested inclusion of provisional language which had been removed, specifically: 1) referencing C.R.S. §13-10-111.5 which mandates the jail must notify the municipality promptly; 2) if the municipal hold is the only reason the inmate is in custody, then the municipality must be notified within four (4) hours; and 3) if the inmate has additional holds, the jail will wait until those charges are answered, dispositioned and then notify the municipal court, the higher level charges trump the municipal hold. In response to Commissioners James and Conway, Deputy Sam Kaneta III, Sheriff's Office, expressed no procedural concerns with reinserting the requested language, and he explained, if there were extenuating circumstances which resulted in a delay of the above stated terms, the municipality would still be obligated to pay, unless there are higher jurisdictional holds. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. Minutes, Wednesday, August 7, 2019 Page 2 2019-3574 BC0016 • 6) CONSIDER CONTRACT ID #3051 MEMORANDUM OF UNDERSTANDING FOR VICTIM ADVOCATE SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN - TOWN OF FIRESTONE POLICE DEPARTMENT: Ms. Kohlgraf presented the memorandum of understanding with the Town of Firestone Police Department, which has been in effect for several years and covers Victim Assistance Unit services. She further stated each municipality which receives services is required to make an annual contribution, in the amount of $4,500.00. In response to Chair Kirkmeyer, Ms. Kohlgraf stated the services are almost completely funded by the combined VALE grant funds and municipal contributions; however, there is still some in -kind costs. Chair Kirkmeyer read an email response from Sheriff Steve Reams which indicates full recovery of costs from each of the contracted towns. Commissioner Conway moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. El 7) CONSIDER CONTRACT ID #3052 MEMORANDUM OF UNDERSTANDING FOR VICTIM ADVOCATE SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN - CITY OF FORT LUPTON POLICE DEPARTMENT: Based on the previous discussion, Commissioner James moved to approve said memorandum of understanding and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 8) CONSIDER CONTRACT ID #3053 MEMORANDUM OF UNDERSTANDING FOR VICTIM ADVOCATE SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN - TOWN OF LOCHBUIE POLICE DEPARTMENT: Based on the previous discussion, Commissioner Conway moved to approve said memorandum of understanding and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. 9) CONSIDER CONTRACT ID #3054 MEMORANDUM OF UNDERSTANDING FOR VICTIM ADVOCATE SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN — TOWN OF PLATTEVILLE POLICE DEPARTMENT: Based on the previous discussion, Commissioner James moved to approve said memorandum of understanding and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 10) CONSIDER CONTRACT ID #3055 MEMORANDUM OF UNDERSTANDING FOR VICTIM ADVOCATE SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN — TOWN OF GARDEN CITY POLICE DEPARTMENT: Based on the previous discussion, Commissioner Conway moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. El 11) CONSIDER AMENDMENT TO COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY: Toby Taylor, Director of the Department of Buildings and Grounds, stated the court security grant award was received, in the amount of $11,858.42, to purchase metal detectors and continuing maintenance for video conferencing, which was short $5,145.14 of the entire purchase cost. He explained the State Administrator's Office had funds left over and this amendment is necessary to attempt to recoup the shortfall of the equipment costs. Commissioner Moreno moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. El 12) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN — RACING UNDERGROUND, LLC: Kelly Leffler, Department of Human Resources, reviewed the agreement with Racing Underground, LLC, to provide timing services at the Commissioners 5K race Minutes, Wednesday, August 7, 2019 Page 3 2019-3574 BC0016 scheduled for August 9, 2019. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. 13) CONSIDER TEMPORARY CLOSURE OF CR 33 BETWEEN CRS 38 AND 40: Elizabeth Relford, Department of Public Works, presented the temporary road closure beginning August 12, 2019, through August 30, 2019, for a bridge re -deck. Commissioner James moved to approve said temporary closure. The motion was seconded by Commissioner Moreno, and it carried unanimously. El 14) CONSIDER RATIFICATION OF BYLAWS FOR HIGH PLAINS LIBRARY DISTRICT: Matthew Hortt, Executive Director of the High Plains Library District, presented the amended bylaws which will now require approval by the establishing jurisdictions before term limits may be revised. Each of the Commissioners, in turn, expressed their appreciation to Mr. Hortt for bringing the revised bylaws to the Board and commended the current Library Board members for their efforts in re-establishing partnering relationships and community outreach. Mr. Hortt confirmed ratification has been received from the Cities of Greeley, Fort Lupton and Evans and the remaining jurisdictions are expected to complete their ratifications very soon. Commissioner Conway moved to ratify said bylaws. Seconded by Commissioner James, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:29 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO ORADO ATTEST: ddritA) V, AO .4 Weld County Clerk to the Board BY uty Clerk to the Board EXCUSED arbara Kirkmeyer, hair Mike Freeman, Pro-Tem Steve Moreno Minutes, Wednesday, August 7, 2019 Page 4 2019-3574 BC0016 ATTENDANCE � N CLIST NAME -PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (Y/N)? M cd+kew 1--10( 2456 w- 2 a d 7/ j ► l,o1 [,, ic, ns v> we I Hello