HomeMy WebLinkAbout20194944.tiffMEMORANDUM
TO: Department of Public Health & Environment
DATE: December 7, 2022
FROM: Clerk to the Board's Office
SUBJECT: Tyler Document #2019-4944
Final signatures were not obtained by the parties required to fully execute Tyler Document #2019-
4944, approved by the Weld County Board of Commissioners on December 9, 2019. Due to the
prolonged delay in obtaining final signatures, the Clerk to the Board's Office has deemed it
prudent to close this item out. This memorandum will be added to the Commissioners' files to
demonstrate this document was not fully executed.
2019-4944
H L0051
RESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #1 FOR PUBLIC HEALTH
EMERGENCY PREPAREDNESS AND RESPONSE AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Contract Amendment #1 for
Public Health Emergency Preparedness and Response between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing July 1, 2019, and ending June 30, 2020, with further terms and
conditions being as stated in said contract amendment, and
WHEREAS, after review, the Board deems it advisable to approve said contract
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Contract Amendment #1 for Public Health Emergency
Preparedness and Response between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Health
and Environment, and the Colorado Department of Public Health and Environment, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 9th day of December, A.D., 2019, nunc pro tunc July 1, 2019.
ATTEST: daittn) W...re f4AA
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APP'e•-DASTO
ounty Attorney
Date of signature: 12/Ifs/i
BOARD OF COUNTY COMMISSIONERS
WED COUNTY, COL ADO
b/LPILL
rbara Kirkmeyer, hair
EXCUSED
Mike Freeman, Pro-Tem
2019-4944
HL0051
12./6/22
0011-fract
-TD Tr3a8Co
(D/09
Memorandum
TO: Barbara Kirkmeyer, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: December 3, 2019
SUBJECT: FY19-20 CDPHE Public Health Emergency
Preparedness & Response Task Order
Contract Amendment #1
For the Board's approval is Task Order Contract Amendment #1 between the Colorado
Department of Public Health and Environment (CDPHE) and the Board of County Commissioners
of Weld County for the use and benefit of the Weld County Department of Public Health and
Environment (WCDPHE) for our Public Health Emergency Preparedness & Response program.
Public health related emergency preparedness and response remains a crucial function for
WCDPHE and residents of Weld County. This grant enables WCDPHE to plan and train for a
variety of population -based disease outbreak emergencies, including pandemics, bioterrorism and
emergent diseases. The preparation also supports mass -dispensing of vaccines and antibiotics and
emphasizes coordination between emergency management and public health.
This contract amendment is to correct a number of spelling errors and to clarify several grant
deliverables, without changing their due date or overall content. It removes some deliverable that
were redundant or that were no longer necessary due to the usage of online systems that gather
data on an ongoing basis. The grant supports two full-time staff, including a regional
epidemiologist and a public health emergency planner. The amended contract amount remains at
$283,947.00 and the contract period has not changed from July 1, 2019, to June 30, 2020.
Assistant County Attorney, Karin McDougal, has reviewed this contract and determined that the
terms are acceptable.
Furthermore, this amendment was approved for placement on the Board's agenda via pass -around
dated December 2, 2019.
I recommend approval of this contract amendment #1 with CDPHE for our Emergency
Preparedness & Response program.
2019-4944
Hl..00$1
CONTRACT AMENDMENT # 1
SIGNATURE AND COVER PAGE(S)
State Agency :
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246
Original Contract Number
CT 2020*283
Contractor
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Amendment Contract Number
CT 2020*283 Amendment 1
Contract Performance Beginning Date :
July 1, 2019
Current Contract Expiration Date :
June 30, 2020
CONTRACT MAXIMUM AMOUNT TABLE
Document
Type
Contract
Number
Federal Funding
Amount
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
Original Contract
CT 2020*283
$283,947.00
$0.00
$0.00
07/01/2019-
06/30/2020
$283,947.00
Contract Amendment #1
CT 2020*283
Amendment 1
$283,947.00
$0.00
$0.00
07/01/2019-
06/30/2020
$283,947.00
Current Contract Maximum Cumulative Amount
$283,947.00
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and
to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(A Political Subdivision of the State of Colorado)
For the use and benefit of the
Weld County Department of Public Health and
Envi o ent
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department Of Public Health and Environment
Jill Hunsaker Ryan, MPH
Executive Director
Barbara Kirkmey r, Chair
By: Lisa McGovern, Procurement and Contracts Section
Director, CDPHE
Date:
By: Print Name & Title
DEC 0 9 2019
Date:
PROGRAM APPROVAL
Colorado Department of Public Health and Environment
Melanie Simons
By:
In accordance with §24-30-202 C.R.S., this Amendment is not
valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Signature of Authorized CDPHE Program Approver
Date:
David Norris, Controller, CDPHE
Amendment Effective Date:
Amendment Contract Number: CT 2020*228 Amendment 1
czoig- /7E1/46
Page 1 of 17
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page
for this Amendment (the "Contract") is entered into by and between the Contractor, and the State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are defined
in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date shown
under the State Controller Signature. The State shall not be bound by any provision of this
Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before or
after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature, and shall terminate on the termination of the Contract or June 30, 2020,
whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to improve medical and public health care preparedness,
response, and recovery capabilities at the federal, state and local level.
The Parties now desire to change the Statement of Work for the following reason: to create clarity
among certain deliverables and correct language within the documents.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Amendment and all prior amendments thereto, if any, are modified as follows:
i. The Contract Maximum Amount is deleted and replaced with the Current Contract
Maximum Amount Table shown on the Signature and Cover Page for this Amendment.
ii. The Parties now agree to modify Exhibit: B of the agreement. Exhibit B is deleted and
replaced in its entirety with Exhibit G.
iii. The Parties now agree to modify Exhibit: C of the agreement. Exhibit C is deleted and
replaced in its entirety with Exhibit H.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except as
specifically modified in this Amendment. Except for the Special Provisions contained in the Contract,
in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this
Amendment and any of the provisions of the Contract or any prior modification to the Contract, the
provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of
this Amendment shall only supersede, govern, and control over the Special Provisions contained in
the Contract to the extent that this Amendment specifically modifies those Special Provisions.
Amendment Contract Number: CT 2020*228 Amendment I
Page 2 of 17
EXHIBIT G
STATEMENT OF WORK
To Original Contract Routing Number CT 2020*283
with Amendment Routing Number of CT 2020*283 Amendment 1
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Project Description:
This project serves to improve medical and public health care preparedness, response, and recovery capabilities at the
federal, state and local level. The aligned PHEP cooperative agreement provides technical assistance and resources to
support state, local, tribal and territorial public health departments, along with HCCs and health care organizations, to
show measurable and sustainable progress toward achieving the preparedness and response capabilities that promote
prepared and resilient communities.
II. Definitions:
1. AAR-After Action Report
2. AFN-Access and Functional Needs
3. CDPHE-Colorado Department of Public Health and Environment
4. C -MIST -Communication, Maintaining Health, Independence, Services and Support, Transportation
5. CNS-Colorado Notification System
6. COOP -Continuity of Operations Plan
7. CO -SHARE -Colorado State Health and Readiness Exchange
8. CO.TRAIN-Colorado Training Finder Real -Time Affiliate Integrated Network
9. CPG-Capability Planning Guide
10. CVM-Colorado Volunteer Mobilizer
11. DHSEM Divison Division of Homeland Security and Emergency Management
12. DOC-Department Operations Center
13. EOP-Emergency Operations Plan
14. ESAR-VHP- Emergency System for Advance Registration of Volunteer Health Professionals
15. HAN-Health Alert Network
16. HCC-Healthcare Coalition
17. HVA-Hazards Vulnerability Assesment Assessment
18. ICS -Incident Command Structure
19. IMATS- Inventory Management and Tracking System
20. IP-Improvement Plan
21. LPHA-Local Public Health Agency
22. MCM-Medical Countermeasure
23. MYTEP-Multi-Year Training and Exercise Plan
24. NIMS-National Incident Management System
25. OEPR-Office of Emergency Preparedness and Response
26. POD -Point of Dispensing
27. PHEOP-Public Health Emergency Operations Plan
28. RTP-Regional Transfer Point
29. SNS-Strategic National Stockpile
30. TEPW-Training and Exercise Planning Workshop
III. Work Plan:
Goal #1: Increase capacity for preparedness, response and recovery in Colorado.
Objective #1: No later than the expiration date of the Contract, provide public health preparedness; improve response and
recovery activities through planning.
Primary Activity #1
The Contractor shall update their agency COOP (Continuity of Operations Plan) to meet the
minimum federal requirements.
Contract Routing Number: CT 2020*283 Amendment 1
Page 3 of 17
EXHIBIT G
Primary Activity #2
The Contractor shall complete the `Critical Workforce Group Tiers' spreadsheet.
Primary Activity #3
The Contractor shall develop or update their agency Volunteer Management Plan.
Primary Activity #4
The Contractor shall coordinate a minimum of two (2) county -level Pandemic Influenza
planning meetings with relevant subject matter experts and community partners, including AFN
representatives, to orient partners on the local/county pandemic plan.
Primary Activity #5
The Contractor shall participate in planning for the Coalition Surge Test (CST) as a core
member of the HCC.
Primary Activity #6
The Contractor shall incorporate the OEPR Situational Awareness Tool into their PHEOP.
Primary Activity #7
The Contractor shall complete the `Access and Functional Needs and Community Partners'
report to identify current and desired engagement of community organizations who can provide
relationships or support to their public's access and functional needs.
Primary Activity #8
The Contractor shall create a plan or integrate into existing plans AFN resources/practices and
intentional community engagement into the 2021 Full Scale Exercise in its jurisdiction.
Primary Activity #9
The Contractor shall conduct one-to-one interviews or focus groups with at least three (3)
stakeholders/community groups OR document action steps identified from community
conversations in the last year to integrate jurisdictional access & functional needs in public
health emergency plans and practices.
Primary Activity #10
The Contractor shall participate in the HCC HVA.
Primary Activity #11
The Contractor shall update their local community and responder Mass Prophylaxis/
Vaccination/POD Plans.
Primary Activity #12
The Contractor shall assist in the planning/responding to issues impacting high -risk populations
such as people experiencing homelessness and/or substance use issues.
Primary Activity #13
The Contractor shall participate in the Regional ESF#8 Training and Exercise Planning
Workshop attended by at a minimum, hospitals, EMS, emergency management organizations,
and public health agencies.
Primary Activity #14
The Contractor shall participate in the development of a Regional ESF#8 Multi -Year Training
and Exercise Plan that includes at a minimum, hospitals, EMS, emergency management
organizations, and public health agencies.
Primary Activity #15
The Contractor shall participate in the Regional Pandemic Influenza Tabletop Exercise with
Regional Staff and the Readiness and Response Coordinator.
Primary Activity #16
The Contractor shall attend the 2019 OEPR Annual Meeting.
Objective #2: No later than the expiration date of the Contract, provide public health preparedness; improve response and
recovery activities through training.
Primary Activity #1
The Contractor shall have a trained primary and back-up CVM administrator.
Primary Activity #2
The Contractor shall participate in a web -based training on the OEPR Situational Awareness Tool.
Contract Routing Number: CT 2020*283 Amendment 1
Page 4 of 17
EXHIBIT G
Primary Activity #3
The Contractor shall participate in a web -based training on completing the `Critical Workforce
Group Tiers' worksheet.
Primary Activity #4
The Contractor shall participate in a web -based training on `Vaccination Planning for Critical
Workforce Groups'.
Objective #3: No later than the expiration date of the Contract, provide public health preparedness, and improve response
and recovery activities through exercises.
Primary Activity #1
The Contractor shall complete the Coalition Surge Test (CST) as a core member of the HCC.
Primary Activity #2
The Contractor shall participate in quarterly redundant communications (eg. 800MgHz radio)
drills conducted by OEPR.
Primary Activity #3
The Contractor shall conduct a minimum of two (2) redundant communications drills with local
operational sites (eg. PODs).
Primary Activity #4
The Contractor shall conduct a minimum of two (2) HAN Communication Drills.
Primary Activity #5
The Contractor shall participate in a minimum of two (2) IMATS SNS Resource Request Drills
Primary Activity #6
The Contractor shall create and send out two (2) mission drills utilizing the CVM
Objective #4: No later than the expiration date of the Contract, provide public health preparedness, and improve response
and recovery activities through additionally identified needs.
Primary Activity #1
The Contractor shall complete the 2019-20 CPG Survey with input from all relevant partners in
its jurisdiction.
Primary Activity #2
The Contractor shall retain maintain access to trained personnel who monitor routine
jurisdictional surveillance and epidemiological investigation systems and support surge
requirements in response to threats.
Primary Activity #3
The Contractor shall attend a minimum of one (1) Regional HCC or HCC Chapter meeting/per
quarter.
Primary Activity #4
The Contractor shall update agency contact info twice/year in CO -SHARE.
Standards and
Requirements
1. The Contractor shall utilize the `Public Health Emergency Preparedness and Response
Capability -National Standards for State, Local, Tribal and Territorial Public Health, October
2018' as guidance for all planning activities. This document is incorporated and made part of
this contract by reference and is available on the following
website: https://sites.google.com/a/state.co.us/co-share/
2. The Contractor shall highlight or indicate areas of the COOP (Continuity of Operations Plan)
that have been revised with the minimum federal requirements. These requirements are
outlined in the PHEP NOFO COOP Requirements. This document is incorporated and made
part of this contract by reference and is available on the following website:
https://sites.google.com/a/state.co.us/co-share/
3. CDPHE shall provide the `Critical Worforce Workforce Group Tiers' worksheet template to
contractor no later than 7/1/2019. This document is incorporated and made part of this
contract by reference and is available on the following website:
Contract Routing Number: CT 2020*283 Amendment 1
Page 5 of 17
EXHIBIT G
https://sites.google.com/a/state.co.us/co-share/.
4. The Contractor shall comply with the requirements stated in the "Allocating and Targeting
Pandemic Influenza Vaccine during an Influenza Pandemic" and "Roadmap to Implementing
Pandemic Influenza Vaccination of Critical Workforce" when completing the `Critical
Workforce Group Tiers' worksheet. This document icTheses documents are incorporated and
made part of this contract by reference and is are available on the following website:
haps://sites.google.com/aistate.co.us/co-share/
5. CDPHE will provide technical assistance and guidance from CDC on Planning
Considerations for Vaccinating Critical Workforce Groups' as it relates to Pandemic
Operational Readiness. This will include new guidance from CDC, "Implementing a
Pandemic Influenza Vaccination Campaign" and "Roadmap for Allocating and Targeting
Critical Workforce Groups for an Influenza Pandemic". These documents will be
incorporated upon release from CDC and made part of this contract by reference and is
available on the following website: https://sites.google.com/a/state.co.us/co-share/
6. The Contractor shall facilitate discussions with the Pandemic Planning group regarding non -
pharmaceutical interventions, access and functional needs (AFN), vaccination of critical
workforce, etc. The Contractor shall have the option of using a facilitation guide developed
by CDPHE. This document is incorporated and made part of this contract by reference and is
available on the following website: https://sites.google.com/a/state.co.us/co-share/.
7. The Contractor shall adhere to the following guidelines for the Pandemic Influenza planning
meetings: create new pandemic planning group or work with existing group; include
representation from diverse sectors such as immunization, epidemiology, emergency
management, communication experts, schools, health care providers and hospitals,
businesses, pharmacies, immunization staff etc.
8. The Volunteer Management Plan must include: how LPHAs will manage walk-up volunteers,
volunteer liability, licensure, Workman's Compensation, scope of practice, third party
reimbursement issues, and documentation of ESAR-VHP compliant system if not using the
Colorado Volunteer Mobilizer (CVM). CDPHE. CDPHE will provide Volunteer Plan
guidance, including legal issues and managing spontaneous volunteers. This guidance is
incorporated and made part of this contract by reference and is available on the following
website https://sites.google.com/a/state.co.us/co-share/.
9. CDPHE will provide access to the Situational Awareness Tool via CO -SHARE by July 1,
2019. This tool will be incorporated and made part of this contract by reference and is
available on the following website https://sites.google.com/a/state.co.us/co-share/.
10. The Contractor shall integrate the Situational Awareness Tool into the Concept of Operations
section of their Public Health Emergency Operations Plan (PHEOP) or Communications
Annex to establish a mechanism to monitor situational awareness during emergent and non -
emergent times.
11. CDPHE will provide an `Access & Functional Needs (AFN) and Community Partners report'
template for LPHAs by July 1, 2019. This document is incorporated and made part of this
contract by reference and is available on the following website:
https://sites.google.com/a/state.co.us/co-share/
12. CDPHE will provide an optional 2021 Full -Scale Exercise Community Engagement plan
template for LPHAs to develop activities to integrate more public participation and AFN
resources/practices into the 2021 Public Health Full -Scale Exercise Plan by July 1, 2019. This
document is incorporated and made part of this contract by reference and is available on the
following website https://sites.google.com/a/state.co.us/co-share/
13. CDPHE will provide a C -MIST driven AFN Conversations Guidance document to support
one-to-one interviews and focus groups by July 1, 2019. This document is incorporated and
made part of this contract by reference and is available on the following
Contract Routing Number: CT 2020*283 Amendment 1
Page 6 of 17
EXHIBIT G
website https://sites.google.com/a/state.co.us/co-share/
14. The Contractor shall provide a HCC Healthcare Vulnerability Assesment Assessment (HVA)
tool to include information that supports the public health priority to diagnose and investigate
health problems and health hazards in the community, ensuring that endemic disease and
novel threats are included in the analysis. CDPHE will provide the HCC HVA tool/template
by July 1, 2019. This document is incorporated and made part of this contract by reference
and is available on the following website
https://sites.google.com/a/state.co.us/co-share/.
15. The Contractor shall support and/or facilitate efficient, coordinated public health activities
during the planning for or the duration of a response to issues impacting high -risk population
such as people experiencing homelessness and/or substance use issues.
16. The Regional ESF#8 MYTEP must include five years of training and exercises, the
integration of the HPP Health Care Coalition Training and Exercise Plan, and the required
elements as indicated on the template provided by CDPHE via CO -SHARE. This document
is incorporated and made part of this contract by reference and is available on the following
website https://sites.google.com/a/state.co.us/co-share/.
17. The Contractor shall support the TEPW with their subject -matter expertise, and logistical
support as requested.
18. CDPHE will provide an exercise package for the Regional Pandemic Influenza Tabletop
Exercise by July 1, 2019 that each region may use as a base template provided via CO -
SHARE. These documents are incorporated and made part of this contract by reference and
is available on the following website https://sites.google.com/a/state.co.us/co-share/.
19. The Contractor must participate in the Regional Pandemic Influenza Tabletop Exercise as a
"Player" so as to properly represent LPHA decisions and actions during a simulated event.
20. CVM administrators must have completed CVM Administrator training, signed the yearly
confidentiality agreement and be recognized by OEPR as a CVM Administrator.
21. CVM Administrator training will be offered quarterly by CDPHE.
22. Contractors who have 10 employees or less may designate a regional staff member as their
CVM Administrator backup. If a regional staff member is identified as the the back-up CVM
Administrator, the regional staff member must provide written agreement to the CVM
Coordinator.
23. CDPHE will validate attendance of the specific Situational Awareness Tool training attendee
in CO.TRAIN.
24. CDPHE will conduct the `Critical Workforce Group Tier Spreadsheet' training and validate
contractor participation in CO.TRAIN.
25. CDPHE will provide the `Vaccination Planning for Critical Workforce Groups' webinar to
include an overview of new CDC guidance on "Implementing a Panflu Vaccination
Campaign" and "Roadmap for Allocating and Targeting Critical Workforce Groups for an
Influenza Pandemic".
26. The Contractor shall comply with the requirements stated in the Health Care Coalition Surge
Test when completing the Coalition Surge Test Exercise. This information is located on the
Public Health Emergency government website,
https://www.phe.gov/Preparedness/planning/hpp/Pages/coaltion-tool.aspx and is
incorporated and made a part of this contract by reference.
27. A minimum of one (1) EPR Coordinator per agency must respond to the quarterly redundant
communication drills conducted by OEPR.
28. Redundant Communication Drills can include communication via 800MgHz radios, cell
phone, text and/or email.
29. Tactical Communication Drills (radios) will focus on information sharing between the state
and local department operations centers (DOC) and communication between the Receive,
Store, Stage (RSS) site and Regional Transfer Point (RTP) and Local Transfer Points (LTP).
Contract Routing Number: Cl' 2020*283 Amendment 1
Page 7 of 17
EXHIBIT G
30. Participation in redundant communication drills initiatied initiated by CDPHE will be verified
by CDPHE (i.e. CNS generated reports, radio drill spreadsheets).
31. Drills conducted by the Contractor to local operational sites should be documented on the
`Communications Drill Reporting Spreadsheet' provided by CDPHE.
32. Local operational sites include the following: Department Operations Center (DOC); Open
Point of Dispening Dispensing (POD); Closed POD; Regional Transfer Point (RTP); Local
Transfer Point (LTP); and Healthcare Coalition (HCC) member agencies.
33. Drills conducted by the contractor can be notification, exercise or real event.
34. Contractor will include cdphe_epr_sit@state.co.us when conducting HAN notifications and
drills.
35. CDPHE will initiate and document IMATS SNS Resource Request Drills.
36. The Contractor shall sign-up for the IMATS SNS Resource Request Drill electronically via
CO.TRAIN.
37. The Contractor shall use a 213rr or other inventory form to conduct IMATS SNS Resource
Requrest Request drills. Resource Request forms are incorporated and made part of this
contract by reference and is available on the following website:
https://sites.google.com/a/state.co.us/co-share/.
38. CDPHE will verify participation in IMATS SNS Resource Request drills by reviewing
resource requests in IMATS.
39. CDPHE will conduct IMATS drills once/quarter.
40. CDPHE will provide a schedule for all OEPR drills by July 1, 2019. This document is
incorporated and made part of this contract by reference and is available on the following
website https://sites.google.com/a/state.co.us!co-share/
41. The Contractor shall complete the 2019-20 CPG Survey by using the CO-PHRCA (Colorado
Public Health System Response Capacity Assessment).
42. The Contractor shall conduct the 2019-20 CO-PHRCA in a manner as identical as possible to
the jurisdiction's CO-PHRCA in the previous grant year, or update the results from the
previous grant year's CO-PHRCA.
43. CDPHE will provide results from the 2018-19 CO-PHRCA upon request.
44. The 2019-20 CPG Survey should be completed by soliciting input from the following partners
(as applicable) Hospitals, Emergency Medical Services (EMS), Emergency Management,
Behavioral Health, Home Health, Long-term Care/Assisted Living, Schools, Law
Enforcement, Elected Officials, Non-ProfitNolunteer Organizations, Faith -Based
Organizations, LPHA Laboratory Staff
45. CDPHE will provide guidance and tools for completing the 2019-20 CPG Survey, including
access to the CO-PHRCA. This document is incorporated and made part of this contract by
reference and is available on the following website:
https://sites.google.com/a/state.co.us/co-share/.
46. Primary disease case investigation responsibility (i.e., local or state public health agency)
and suggested public health response timelines are outlined on the CDPHE Communicable
Disease Manual website in the "Disease -case investigation guidance" document found at
the link titled "Public Health Reportable Condition Investigation Guidance". This document
and website are incorporated and made part of the scope of work by reference and is
available on the following website:
https://www.colorado. gov/pacific/cdphe/communicabl e -disease -manual .
47. The Contractor will ensure the development and submission to CO -SHARE of AAR/IPs for
all Tabletop Exercises within 60 days of event conclusion.
48. Functional exercises, full scale exercises, and real event responses must be submitted within
120 days of event conclusion. All joint HPP and PHEP exercises, including MCM exercises,
shall include a surge of patients into the health care system.
Contract Routing Number: CT 2020*283 Amendment 1
Page 8 of 17
EXHIBIT G
49. Accommodations for at -risk populations should be incorporated into
and any access or functional needs of at -risk populations that may interfere
to access or receive medical care before, during, or after a disaster
considered.
50. The Contractor shall maintain NIMS compliance and a current
all plans and exercises
with their ability
or emergency should be
emergency preparedness
OEPR experience must
Response 101" online
site is incorporated and
reponse response plan.
51. 51. EPR Coordinators with less than two (2) years of Colorado
complete the "Public Health Emergency Preparedne:, Preparedness and
course at:
https://www.train.org/colorado/course/1077760/compilation. This
made part of this contract by reference.
following systems as
EMResource, IMATS).
Meeting and sign -in
met by Regional Staff
by OEPR. This
and is
the Statement of Work
following location in
This site is incorporated
53. The Contractor shall assure they have members trained in the
applicable (eg. CO -SHARE, CO.TRAIN, CNS, CVM, eICS,
54. CDPHE will provide training on OEPR systems upon request.
55. The Contractor shall register on CO.TRAIN for the 2019 OEPR Annual
at the registration desk.
56. LPHA representation at 2019 OEPR Annual Meeting cannot be
attendance.
57. The Contractor shall register in CO.TRAIN for trainings as requested
information is located at the following website https://www.train.org/colorado
incorporated and made part of this contract by reference.
58. The Contractor shall assist regional staff to fulfill the requirements of
upon request of the regional staff.
59. The Contractor must update agency contact info twice/year at the
CoSharehttps://sites.google.com/a/state.co.us/co-share/home/lpha.
and made part of this contract by reference.
Expected Results of
Activity(s)
1. Colorado public health agencies will have increased capacity to respond to public health
emergencies and related events to which a public health response is necessitated.
Measurement of
Expected Results
1. Review of plans and CPG data surveys
�t �� fl /l /.�
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/r' it i//�/i/� / lir i/n it/��,�r y'�;, f,� ii ,� 7l' ,F
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Completion Date
Deliverables
1. The Contractor shall submit their updated agency COOP
electronically via CO -SHARE.
No later than
3/31/2020
2. The Contractor shall submit their county -level Critical
Workforce Group Tiers worksheet electronically via CO-
SHARE.
No later than
3/31/2020
3. The Contractor shall submit their Volunteer Management Plan
electronically via CO -SHARE.
No later than
3/31/2020
4. The Contractor shall submit notes/attendance roster from a
minimum of one (1) HCC Coalition Surge Test (CST) planning
meeting electronically via CO -SHARE.
No later than
3/31/2020
5. The Contractor will submit an updated PHEOP electronically
via CO -SHARE.
No later than
3/31/2020
Contract Routing Number: C,! 2020*283 Amendment 1
Page 9 of 17
EXHIBIT G
6. The Contractor shall submit an `Access & Functional Needs
and Community Partners' report electronically via CO-
SHARE.
No later than
12/31/2019
7. The Contractor shall submit a `Community Engagement and
AFN Integration Plan' for the 2021 FSE electronically via CO-
SHARE.
No later than
6/15/2020
8. The Contractor shall submit at least one collaboration activity
identified with community partners to better integrate Access
& Functional Needs into public health emergency plans or
practices electronically via CO -SHARE.
No later than
6/15/2020
9. The Contractor shall indicate names of staff participating in the
Regional HCC HVA electronically via CO -SHARE.
No later than
6/15/2020
10. The Contractor shall submit an updated community and
responder Mass Prophylaxis/Vaccination/POD plan
electronically via CO -SHARE.
No later than
3/31/2020
11. The Contractor shall submit any documentation,
No Later Than
6/15/2020
planning
incident ICS Hep A
action plans or org charts regarding any
related response or initiative
planning electronically via
COSHARE. The Contractor
shall submit planning
documentation, incident action plans and ICS org charts
regarding any planning or response initiative impacting high -
risk populations such as people experiencing homelessness
and/or substance use issues electronically via CO -SHARE.
12. The Contractor shall indicate names of the individuals assisting
with the Regional ESF#8 MYTEP Development electronically
via CO -SHARE.
No later than
12/31/2019
13. The Contractor shall indicate the names of individuals
attending the Regional ESF#8 Training and Exercise Planning
Workshop electronically via CO -SHARE.
No later than
12/31/2019
14. The Contractor shall indicate electronically the names of the
individuals participating in the Regional Pandemic Influenza
Tabletop Exercise electronically via CO -SHARE.
No later than
6/15/2020
15. The Contractor shall indicate electronically the names of
individual attending the 2019 OEPR Annual Meeting
electronically via CO -SHARE.
No later than
12/31/2019
16. The Contractor shall submit minutes, agendas and roster for
meetings regarding pandemic influenza planning electronically
via CO -SHARE.
No later than
6/15/2020
17. The Contractor shall submit copies of CVM administrator
training certificates for primary and back up administrators
electronically via CO -SHARE.
No later than
3/31/2020
18. The Contractor shall document the name the 2019 OEPR
No later than 12/31/20
of
Annual Meeting CO SHARE.
attendee electronically via
19. The Contractor shall indicate names of individuals
participating in the Critical Workforce Group Vaccination
Planning webinar electronically via CO -SHARE.
No later than
3/31/2020
Amendment Contract Number: CT 2020*228 Amendment 1
Page 10 of 17
EXHIBIT G
20. The Contractor shall indicate names of individuals
participating in the Critical Workforce Group -Tiers
Spreadsheet webinar electronically via CO -SHARE.
No later than
9/30!2019
21. The Contractor shall submit documentation of participation of
in the HCC Coalition Surge Test (CST) electronically via CO-
SHARE.
No later than
6/15/2020
22. The Contractor shall submit agency -initiated drill report
information in the Communications Drill Report form
electronically via CO -SHARE.
No later than
6/15/2020
23. The Contract CVM drills
No later than 6!15/20
shall submit report of conducted
electronically via CO SHARE.
24. The Contractor shall submit their responses to the CPG Survey
online through the 2019-20 CO-PHRCA (Colorado Public
Health System Response Capacity Assessment).
No later than June 15,
2020 9/30/2019
25. The Contractor shall document electronically via CO -SHARE
attendance at regional HCC meetings.
No later than June 15,
2020 6/30/2020
26. The Contractor shall update contact info in CO -SHARE
No later than February
29 June 15, 2020
and
2/29/2020 and
6/15/2020
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the
contract period by the Contract Monitor. Methods used will include a review of documentation determined by CDPHE to
be reflective of performance to include progress reports, invoices, site visit results, electronic data and other fiscal and
programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and
communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the
contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within thirty (30) calendar days of discovery of a compliance issue. Within ten
(10) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s)
necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline
for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires
an extension to the timeline, the Contractor must email a request to the CDPHE Grants Manager and receive approval for a
new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan,
the State may exercise its rights under the provisions of this contract.
Contract Routing Number: Cl' 2020*283 Amendment 1
Page 11 of 17
EXHIBIT H
NORTHEAST REGIONAL STAFF
STATEMENT OF WORK
To Original Task Order Routing Number CT 2020*283
with Amendment Routing Number of CT 2020*283 Amendment 1
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Project Description:
This project serves to improve medical and public health care preparedness, response, and recovery capabilities at
the federal, state and local level. The aligned PHEP cooperative agreement provides technical assistance and
resources to support state, local, tribal and territorial public health departments, along with HCCs and health care
organizations, to show measurable and sustainable progress toward achieving the preparedness and response
capabilities that promote prepared and resilient communities.
I. Definitions:
1. AAR-After Action Report
2. AFN-Access and Functional Needs
3. CDPHE-Colorado Department of Public Health and Environment
4. CNS-Colorado Notification System
5. COOP -Continuity of Operations Plan
6. CO-PHRCA-Colorado Public Health System Response Capacity Assessment
7. CO -SHARE -Colorado State Health and Readiness Exchange
8. CO.TRAIN-Colorado Training Finder Real -Time Affiliate Integrated Network
9. CPG-Capability Planning Guide
10. CVM-Colorado Volunteer Mobilizer
11. DHSEM-Division of Homeland Security and Emergency Management
12. EOP-Emergency Operations Plan
13. ESAR-VHP- Emergency System for Advance Registration of Volunteer Health Professionals
14. HAN-Health Alert Network
15. HCC-Healthcare Coalition
16. ICS -Incident Command Structure
17. IMATS- Inventory Management and Tracking System
18. IP-Improvement Plan
19. LPHA-Local Public Health Agency
20. MCM-Medical Countermeasure
21. MYTEP-Multi-Year Training and Exercise Plan
22. NIMS-National Incident Management System
23. POD -Point of Dispensing
24. RTP-Regional Transfer Point
25. SNS-Strategic National Stockpile
26. TEPW-Training and Exercise Planning Workshop
II.
Work Plan:
Goal #1: Increase capacity for preparedness, response and recovery in Colorado.
Objective #1: No later than the expiration date of the Contract, provide public health preparedness, and improve response and
recovery activities through planning.
Primary Activity #1
The Contractor shall facilitate the completion of the `Critical Workforce Group Tiers' worksheet
for LPHAs in their region.
Amendment Contract Number: CT 2020*228 Amendment 1
Page 12 of 17
EXHIBIT H
Primary Activity #2
The Contractor shall facilitate an update of local community and responder Mass
ProphylaxisNaccination/POD Plans for LPHAs in their region.
Primary Activity #3
The Contractor shall maintain and update facility records in IMATS and IMATS Training
modules.
Primary Activity #4
The Contractor shall develop three (3) region -specific activities for the FY20-21 Regional Staff
Scope of Work.
Primary Activity #5
The Contractor shall provide technical support and assistance to LPHAs in completing the 2019-
20 CPG Surveys in their region.
Primary Activity #6
The Contractor shall facilitate the Regional ESF#8 Training and Exercise Planning Workshop
that includes at a minimum, hospitals, EMS, emergency management organizations, and public
health agencies.
Primary Activity #7
The Contractor shall create a Regional ESF#8 Multi -Year Training and Exercise Plan using the
template provided by CDPHE that includes at a minimum, hospitals, EMS, emergency
management organizations, and public health agencies.
Primary Activity #8
The Contractor shall facilitate an update of the Risk Communication Plans for LPHAs in the
Northeast Region.
Objective #2: No later than the expiration date of the Contract, provide public health preparedness, and improve response and
recovery activities through training.
Primary Activity #1
The Contractor shall attend the 2019 OEPR Annual Meeting.
Primary Activity #2
The Contractor shall participate in a Regional Transfer Point (RTP) or Local Transfer Point
(LTP) training.
Primary Activity #3
The Contractor shall participate in DHSEM's "AFN Getting it Right" Conference.
Primary Activity #4
The Contractor shall coordinate a Joint Information Center -Joint Information System Training for
ESF 8 partners in the Northeast Region.
Primary Activity #5
The Contractor shall complete a Public Health Emergency Law training in the Northeast Region.
Objective #3: No later than the expiration date of the Contract, provide public health preparedness, and improve response and
recovery activities through exercises.
Primary Activity #1
The Contractor shall participate in two (2) of four (4) IMATS drills.
Primary Activity #2
The Contractor shall coordinate the Regional Pandemic Influenza Tabletop Exercise with the
Readiness and Response Coordinator.
Amendment Contract Number: CT 2020*228 Amendment ]
Page 13 of 17
EXHIBIT H
1. The Contractor shall utilize the "Public Health Emergency Preparedness and Response
Capability -National Standards for State, Local, Tribal and Territorial Public Health,
October 2018" as guidance for all planning activities. This document is incorporated and
made part of this contract by reference and is available on the following
website https://sites.google.com/a/state.co.us/co-share/.
The Contractor shall comply with the requirements stated in the "Allocating and
Targeting Pandemic Influenza Vaccine during an Influenza Pandemic" when completing
the `Critical Workforce Group Tiers' worksheet. This document is incorporated and
made part of this contract by reference and is available on the following
website https://sites.google.com/a/state.co.us/co-share/.
3. CDPHE will provide a checklist on Vaccinating Critical Workforce Groups for
Pandemic Operational Readiness that shall include information from the following 2019
CDC resources "Implementing a Pandemic Influenza Vaccination Campaign" and
"Roadmap for Allocating and Targeting Critical Workforce Groups for an Influenza
Pandemic". As soon as these resources are provided by CDC, they will be made part of
this contract by reference and is available on the following
website https://sites.google.com/a/state.co.us/co-share/.
Amen rA Snilf[gOfrbRgilifit $ailifalL ieirtted by CDPHE.
Standards and
Requirements
5. The Contractor shall participate in IMATS drill by receiving resource requests from the
LPHAS assigned to them and entering all submitted requests into IMATS, while
providing situational awareness to the LPHAs. CDPHE will provide updated IMATs
User Guide, CDPHE MCM Ordering, Distribution and IMATS Just -in -Time Training
Manual by July 1, 2019. This document is incorporated and made part of this contract by
reference and is available on the following
website https://sites.google.com/a/state.co.us/co-share/.
6. CDPHE will provide a schedule for all OEPR drills by July 1, 2019. This document is
incorporated and made part of this contract by reference and is available on the
following website https://sites.google.com/a/state.co.usico-share/.
7. The Contractor shall sign-up for the IMATS drills electronically via CO.TRAIN.
8. CDPHE will verify participation in IMATS drills by reviewing SNS resource requests in
IMATS.
9. IMATS facilities are defined as: Closed/Open Point of Dispensing, Regional Transfer
Point, Local Transfer Point and Hospital.
10. The Contractor shall send an email notification to the CDPHE IMATS Coordinator
when the contractor adds local/regional facilities to IMATS.
11. The Contractor shall recruit MCM distribution partners in the county/region to
participate in the Regional Transfer Point (RTP) or Local Transfer Point (LTP)
"refresher" training. Training will address county and/or region -level gaps identified
through the CPG survey (Capability 9: Medical Material Management and Distribution -
Functions 1, 2, 3) and gaps in the Regional PHED Ex AAR/IP. Training will include
updated guidance in the CDPHE MCM Ordering, Distribution and Inventory
Management Just -in -Time Training Manual. CDPHE will conduct one (1) training for
each of the RTP and LTP sites.
12. The Contractor shall use the following data sources to develop region -specific activities
for the FY20-21 Regional Staff Scope of Work: 2019-2020 CPG data, MCM ORR data,
HVA data, MYTEP, AAR/IPs, HVA data. These documents will be incorporated and
made part of this contract by reference and is available on the following
Amendment Contract Number: CT 2020*228 Amendment 1
Page 14 of 17
EXHIBIT H
website https://sites.google.com/a/state.co.us/co-share/.
13. The 2019-20 CPG Survey process utilizes the CO-PHRCA tool in order to collect
information from LPHAs and their partners. The Contractor shall ensure all jurisdictions
in their region complete the 2019-20 CPG Survey using the CO-PHRCA (Colorado
Public Health System Response Capacity Assessment).
14. The Contractor shall provide technical assistance as requested to LPHAs in their region
in conducting the 2019-20 CO-PHRCA in a manner as identical as possible to the
jurisdiction's CO-PHRCA in the previous grant year, or update the results from the
previous grant year's CO-PHRCA.
15. The Contractor shall comply with 2019-20 CPG Survey, including access to the CO-
PHRCA and the 2019-20 CPG Survey Attendee List when completing the CPG Survey.
This information is located on the CO -SHARE website:
https://sites.google.comJa/state.co.us/co-share/.
16. Regional Staff with less than two (2) years of Colorado OEPR experience must
complete the "Public Health Emergency Preparedness 101" online course found on
https://www.train.org/colorado/home (Course # #1077760).
17. TEPW attendance must be tracked through a sign in sheet that includes at a minimum
date, name, agency, and contact information and should include the HCC's Readiness
and Response Coordinator, Clinical Advisor, and HCC Chair.
18. The TEPW must prospectively plan for the next five year's Regional ESF#8 MYTEP
development and incorporate the Annual HPP Health Care Coalition Training and
Exercise Plan.
19. The Regional ESF#8 MYTEP must include five years of training and exercises, the
integration of the HPP Health Care Coalition Training and Exercise Plan, and the
required elements as indicated on the template provided by CDPHE via CO -SHARE
20. CDPHE will provide an exercise package for the Regional Pandemic Influenza Tabletop
Exercise that each region may use as a base template provided via CO SHARE by July
1, 2019. This document is incorporated and made part of this contract by reference and is
available on the following website https://sites.google.com/a/state.co.us/co share/.
21. The Contractor will ensure the development and submission to CO -SHARE of AAR/IPs
for all Tabletop Exercises within 60 days of event conclusion.
22. Functional exercises, full scale exercises, and real event responses AAR/IPs must be
submitted within 120 days of event conclusion.
23. CDPHE will document regional staff participation at the "Getting it Right" Conference
through DHSEM's registration site.
24. Accommodations for at -risk populations or populations disproportionately impacted
should be incorporated into all plans and exercises and any access or functional needs of
at -risk populations that may interfere with their ability to access or receive medical care
before, during, or after a disaster or emergency should be considered.
https://www.phe.gov/Preparedness/planning/abc/Pages/atrisk.aspx
25. The Contractor shall register in CO.TRAIN for the 2019 OEPR Annual Meeting and
sign -in at the registration desk.
26. The Contractor shall support LPHAs in completing their Emergency Preparedness
Scopes of Work as applicable.
Amendment Contract Number: CT 2020*228 Amendment I
Page 15 of 17
EXHIBIT H
27. The Contractor shall assure they have members trained in the following systems as
applicable (eg. CO -SHARE, CO.TRAIN, CNS, CVM, eICS, EMResource, IMATS).
28. CDPHE will provide training on systems upon request.
29. The Contractor shall register in CO.TRAIN for trainings as requested by OEPR. This
information is located at the following website: https://www.train.org/colorado and is
incorporated and made part of this contract by reference.
30. The Contractor shall work with planning partners to facilitate a regional planning
workshop for all ESF 8 partners to review current Risk Communication planning /and
training across the Northeast Region. The Contractor will provide consultation, plan
templates and assistance to LPHAs for Risk Communication Plan development, review
and revision.
31. The Contractor shall coordinate a training for all ESF#8 planning partners in the
Northeast Region on Joint Information Center/Joint Information System, to address
training needs related to Capability 4: Emergency Public Information and Warning.
32. The Contractor will assist CDPHE, as requested, with the provision of a Public Health
Emergency Law training in the Northeast Region to include an overview of LPHA legal
authorities, requirements, and restrictions. Training may be provided by CDC.
33. CDPHE will provide an exercise package for the Regional Pandemic Influenza Tabletop
Exercise that each region may use as a base template provided via CO -SHARE no later
than July 1, 2019. This document is incorporated and made part of this contract by
reference and is available on the following website:
https://sites.google.com/a/state.co.us/co-share/.
Expected Results of
Activity(s)
1. Colorado public health agencies will have increased capacity to respond to public health
emergencies and related events to which a public health response is necessitated.
Measurement of
Expected Results
1. Review of plans and CPG data surveys.
Completion
Date
Deliverables
1. The Contractor shall submit a summary of technical assistance
provided to LPHAs regarding the `Critical Workforce Group
Tiers' Spreadsheet electronically via CO -SHARE
No later than
12/31/19 3/31/2020
2. The Contractor shall submit a summary of providing technical
assistance to LPHAs on Critical Workforce Vaccination Planning
integration into local community and responder Mass
ProphylaxisNaccination/POD Plans electronically via co-
SHARE.
No later than
6/15/2020
3. The Contractor shall submit the roster of individuals participating
in the Regional Transfer Point (RIP) training and a list of
planning and operational areas to address in future MCM
distribution trainings and drills electronically via CO -SHARE.
No later than
6/15/2020
Amendment Contract Number: CT 2020*228 Amendment 1
Page 16 of 17
EXHIBIT H
4. The Contractor shall submit to CO -SHARE three (3) activities
for the FY20-21 Regional Staff Scope of Work electronically via
CO -SHARE
No later than
02/29/2020
5. The Contractor shall submit a list of agencies represented in each
2019-20 CPG Survey conducted in their region via the 2019-20
CPG Survey Attendee List. electronically via CO -SHARE
No later than
9/30/2019
6. The Contractor shall submit the sign in sheet for the Regional
ESF#8 Training and Exercise Planning Workshop electronically
via CO -SHARE
No later than
12/31/2019
7. The Contractor shall submit their Regional ESF#8 Multi -Year
Training and Exercise Plan electronically via CO -SHARE
No later than
12/31/2019
8. The Contractor shall submit electronically Pandemic Influenza
tabletop exercise After Action Report and Improvement Plan
electronically via CO -SHARE.
No later than
6/15/2020
9. The Contractor shall indicate electronically via CO -SHARE the
names of individual(s) who attended the 2019 OEPR Annual
Meeting electronically via CO -SHARE.
No later than
12/31/2019
10. The Contractor shall submit electronically the updated local
agency Risk Communication Plans electronically via CO-
SHARE.
No later than
6/15/2020
11. The Contractor shall submit sign -in sheets for JIC-JIS training
electronically via CO -SHARE.
No later than
6/15/2020
12. The Contractor shall document electronically via CO -SHARE the
date and name of individual(s) participating in Public Health
Emergency Law training electronically via CO -SHARE.
No later than
6/15/2020
III. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the OEPR Grants Manager. Methods used will include a review of documentation determined
by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic
documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to
the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract.
IV. Resolution of Non -Compliance:
The Contractor will be notified in writing within thirty (30) calendar days of discovery of a compliance issue. Within
ten (10) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine
the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The
action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the time line, the Contractor must email a request to the OEPR
Grants Manager and receive approval for a new due date. The State will oversee the completion/implementation of
the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or
disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of
this contract.
Amendment Contract Number: CT 2020*228 Amendment 1
Page 17 of 17
Contract Form
Grant
YES
IGA
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID'
@00001926
Contract Name* Contract ID
PUBLIC HEALTH EMERGENCY PREPARADENESS & 3286
RESPONSE FY20 TASK ORDER CONTRACT AMENDMENT 1
Contract Status
CTB REVIEW
Contract Lead*
TGEISER
❑ New Entity?
Parent Contract ID
2782
Requires Board Approval
YES
Contract Lead Email Department Project #
tgeiser@coweld co us
Contract Description
TASK ORDER CONTRACT AMEND #1 FOR PUBLIC HEALTH EMERGENCY PREPARADENESS & RESPONSE FY20
CT2020'283 Al
Contract Description 2
PREVIOUS TASK ORDER #CT2020'283
PREVIOUS TASK ORDER #19-108864
PREVIOUS TASK ORDER #18-98472
Contract Type*
GRANT
Amount*
5283,947.00
Renewable'"
NO
Department
HEALTH
Department Email
ChMHealth@weldgov corn
Department Head Email
CM-Health-
DeptHead@weldgov corn
Automatic Renewal
NO County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA I ! ORNEY@WELD
GOV.COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
2782
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date *
12109/2019
Due Date
12/05/2019
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
12/15/2019
Review Date *
04/01/2020
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date
06/30/2020
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
12104/2019
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
1209/2019
Originator
TGEISER
Contact Type Contact Email
Finance Approver
BARB CCONNOLLY
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
12;0612019
Tyler Ref #
AG 120919
Legal Counsel
KARIN IVICDOLIGAL
Legal Counsel Approved Date
12/05/2019
Submit
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