HomeMy WebLinkAbout20191996RESOLUTION
RE: APPROVE APPLICATION FOR TITLE XX TRAINING GRANT FUNDS AND
AUTHORIZE DIRECTOR OF THE DEPARTMENT OF HUMAN SERVICES TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Title XX Training Grant
Funds from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado
Division of Child Welfare, commencing upon full execution of signatures, and ending May 31,
2020, with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Title XX Training Grant Funds from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, to the Colorado Division of Child Welfare, be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Director of the Department of Human
Services, be, and hereby is, authorized to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of May, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WAD COUNTY, COLpRADO
ATTEST: W.4ttifoio xito ok
Weld County Clerk to the Board
County orney
Date of signature: ( ii i Q
rbara KirkmeyerJ, Chair
er(V-cL-
Mike Freeman, Pro-Tem
Steve Moreno
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2019-1996
H R0090
PRIVILEGED AND CONFIDENTIAL
AN
DATE; May 22, 2019
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Title XX
Application for Training Dollars
Please review and indicate if youwould like a work session prior to placing this item on the
Board's agenda.
NOTE: This is a tire -sensitive request This application must be submitted with Director
signature by May 30, 2019. This application was released by the State on April 30, 2019 (MI -
017 -2019-0022). 0 The Department explored multiple ideas with the State and the State rejected
all of them. The Department regrouped and proposed the foiowing
Request Board Approval of the Department's Title XX Application submission with Director
signature (attached) The Department is applying for a total of $13,460.00 ($10,768.00 in Title
);C grant funds, as well as a required County match of 20% which equals $2,692.00). Each county
receiving funds must document a 20% match of the total budget. The project timeline is July 1,
2019, through May 31, 2020. Funds will be distributed by July 1, 2019, if awarded. The training
descriptions are noted below, and as well as the associated budget.
Trust Based Relational Intervention® (TBRIW) m Professionals who complete this
training will be recognized as TBRI® practitioners and will be authorized to train the
TBRI 4 caregiver training to others. With this certification, Weld County will have the
capacity to offer TBRI 4D caregiver training to all existing Weld County foster, kinship
and adoptive families. In the future, this will also enable the Department to provide
TBRI® trainings to additional families, county stag schools, churches and other
community organizations, to help build a support network of trauma informed caregivers
who are equipped to meet the needs of children in our community who have experienced
trauma.
Lolina Inc — The goal of this training is to learn about communication, learning styles
and leadership styles to best assist in the development of each manager and administrator
to perform at the highest level within the Child Welfare division. The goal is to develop
cohesive communication and development of roles across units so that staff and
ultimately families can achieve their best outcomes.
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Pass -Around Memorandum; May 22, 2019 -- Not in CMS
2019-1996
isiAlr
Page 1.
PRIVILEGED AND CONFIDENTIAL
BUDGET ITEM &JUSTIFICATION
MATCH
FUNDS
20% +
GRANT
FUNDS
80%
ITEM
TOTAL
= 100%
TBRI• Practitioner Training Fee for two participants
Location-Karyn Purvis Institute of Child Development ($3,500 per participant)
1,400.00
5,600.00
7,000.04
Airfare for TBRI• Training (estimate, $450 per participant)
180.00
720.00
900.00
Rental Car for TBRI• Training (estimate)
50.00
200.00
250.00
Lodging for TBRI• Training (GSA per diem, $164 x 5 nights)
164.00
656.00
820.00
Meals & Incidentals (GSA per diem, $61.00 per day x 5 days=S305.00 per participant)
122.00
488.00
610.00
Leadership and Team Development Activities
776.00
3,104.00
3,880.00
TOTAL
$2,692.00
$10,768.00
$13,460.00
I do not recommend a Work Session. I recommend approval to obtain Director signature and
submit this grant application, as detailed above, by May 30, 2019.
Sean P. Conway
Mike Freeman, Pro-Tem
Scott James
Barbara Kirkmeyer, Chair
Steve Moreno
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; May 22, 2019 — Not in CMS
Page 2
TITLE XX
REQUEST FOR APPLICATION (RFA)
County Departments of Human/Social Services Training
SUMMARY
The Colorado Division of Child Welfare is requesting applications from county departments of
human/social services for trainings that support child welfare training of county personnel to
perform child welfare services. All training that supports Title XX program goals is considered
eligible training (Title XX Social Services Block Grant Program, Section 10).
BACKGROUND AND NEED
Legislation signed into law on January 4, 1975, established Title XX of the Social Security Act. This
is a capped entitlement program designed to give maximum flexibility to the States in designing
their social services programs. The program includes public participation planning requirements,
limitations on the use of funds for certain activities, and certain eligibility requirements. Funds
are allocated to the States on the basis of population.
The Title XX Program provides assistance to States to enable them to achieve a wide range of
social policy goals, which include preventing child abuse, increasing the availability of child care,
providing community based care for the elderly and disabled, and preserving, rehabilitating or
reuniting families.
In addition to supporting social services, the law allows States to determine whether their
allotment is used for staff training, services, or administration. This includes personnel training
and retraining directly related to the provision of child welfare services.
Under the Title XX Program, each State is required to submit a report to the Secretary of Health
and Human Services on the intended use of its funds. The Family Support Act of 1988 (Public Law
100-485) requires each State to submit an annual report containing detailed information on the
services actually funded and the individuals served through Title XXfunds.
PROGRAM OBJECTIVES
The program strives to meet the counties unique training needs that are not currently offered
through the Child Welfare training system or the State program staff. The Title XX Program
provides assistance to States to enable them to furnish services directed at one or more of the
following goals:
1. Achieving or maintaining economic self-support to prevent, reduce, or eliminate
dependency;
2. Achieving or maintaining self-sufficiency, including reduction or prevention of
dependency;
3. Preventing or remedying neglect, abuse, or exploitation of children and adults unable to
protect their own interests, or preserving, rehabilitating or reuniting families;
4. Preventing or reducing inappropriate institutional care by providing for community -
based care, home -based care, or other forms of less intensive care; and
5. Securing referral or admission for institutional care when other forms of care are not
appropriate or providing services to individuals in institutions.
This Request for Application supports training that achieves the objectives listed in #3, 4, and
5 above.
AWARDS & FUNDING
The Child Welfare Title XX awards require county departments to use the funds with a primary
emphasis on child welfare training activities for county personnel according to the Title XX
Block Grant Program.
• AMOUNT AVAILABLE: Funds will be distributed based on the timely submission of application
with clearly demonstrated needs that meet the program goals and evidence that the services
aren't offered elsewhere. The application should provide a clear plan/description of services
planned to meet the needs, a commitment to evaluate services and a demonstration of
capacity and costs that are fair and reasonable.
• MATCH: Each county receiving funds must document a 20% match of the TOTAL spent. The
match must be programmatically relevant, contain no federal funds, and cannot be reported
as match elsewhere. In -kind match (like pro bono training) isacceptable.
• FEDERAL PURCHASING REQUIREMENTS/CONDITIONS OF SUB-RECIPIENTAWARD:
o Sub -recipients are subject to the provisions of 45 CFR Part 92 and OMB Circular A-133
(Audits of States, Local Governments and Non -Profit Organizations, including the audit
requirements of the Single Audit Act of 1984 (P.Law 98-502)). If the sub -recipient is a non-
profit organization, you are also subject to the cost principles at OMB circular A- 122.
o No funding under this program shall be used to support inherently religious activities.
o Funding may not be used to support lobbying activities to influence proposed or pending
Federal or State legislation or appropriations.
o Section 507 of PL 103-333, the "Departments of Labor, Health, and Human Services, and
Education, and Related Agencies Appropriations Act of 1995", apply to the use of these
funds: "It is the sense of the Congress that, to the greatest extent practicable, all
equipment and products purchased with funds made available in this Act should be
American -made".
o No organization may participate in this project if that organization has been debarred,
suspended, or otherwise found to be ineligible for participation in Federal assistance
programs under E.O. 12549, "Debarment and Suspension".
o Smoking is not permitted in any portion of any indoor facility owned or leased or
contracted by an entity and used regularly for the provision of health, day care, education,
or library services to children under the age of 18, if the services are funded by Federal
programs, whether directly or through State or local governments. Federal programs
include grants, cooperative agreements, loans and loan guarantees, and contracts. The
law does not apply to children's services provided in private residences,
2
facilities funded solely by Medicare or Medicaid funds, and portions of facilities used for
inpatient drug and alcohol treatment.
• DISCLAIMER:
o Recipients of grant funds assume all responsibilities related to price negotiations,
contracting, and resolving issues with vendors. Recipients are expected to determine that
all costs are allowable, reasonable, and necessary prior to charging thegrant.
APPLICATION PROCEDURE AND TIMELINES
Please email an electronic version of the following:
1. Application Cover Sheet
2. Proposal Narrative that includes:
A. Project Narrative: Describe the training project, and explain the need, objectives,
activities, staff involved, and anticipated outcomes of the training. Also describe how you
determined that this training doesn't duplicate trainings offered elsewhere.
B. Measurable Objectives & Reporting: Detail the outcomes you expect to see, and how
they will be measured, including baseline measurements for comparison, if applicable.
• Describe your strategies for supporting the transfer of learning.
• DCW is available to provide technical assistance to help identify and measure
outcomes.
C. Project Timeline and Reimbursement: Counties will be reimbursed for their actual costs
via CFMS as incurred (costs cannot be pre -paid). Project timeline runs from July 1st, 2019
through May 31st, 2020. Written notification should be sent to Training Manager or
Training and Development Specialist by May 1, 2020 if you will have unused funds to
return on May 31st.
D. Budget: List the specific training, the training cost, the source of match, and the total
amount of match. A template is included but not required for use. As a narrative or in the
budget, include clear justification and explanation of each line item.
3. Scan a signed application to Shawn Carpenter, Child Welfare Training and Development
Specialist no later than May 17, 2019.
Shawn Carpenter
Division of Child Welfare
5670 Greenwood Plaza Blvd., Suite 115
Greenwood Village, CO 80111
Email: shawn.carpenter@state.co.us
Direct all questions about this grant opportunity to Shawn at 303-813-5805 or
shawn.camenterPstate.co.us.
3
Please sign and return the attached statement that affirms that the County
Department of Human Services
agrees to comply with the terms of the Title XX Request for Application
AFFIRMATION:
By my signature below I affirm that my agency agrees to comply with the terms of the Request for
Application for Title XX Funds.
Applicant name Weld County Department of Human Services
Address 315 N 11th Avenue. P. O. Box A. Greeley. CO 80632
Phone 970-400-6224
FAX 970-346-7667
E-mai fomodaIwelditov.com
DUNS Number 075757955
Contact Person if there are questions regarding the application (if different from above)
Jennifer FogL. Child Welfare Trainer. (970) 400-6224 or foagxxiaiweldgov.com
Print Authorized County Director's
(or Designee's) Name Judy A. Grimm
Title Director
Authorized County Director's 40
ill
(or Designee's) Signature
lk
Date 0 5/a 0I q
'hp
4
Title XX Funding Application
A. Needs Assessment and Description:
Weld County is seeking training opportunities for staff that address current and new topics in Child Welfare and Prevention Services, as
well as those that involve new initiatives and changes in practice. Every effort is made to provide trainings locally, however, there are
two specific training opportunities Weld County would like to offer staff with a goal of providing effective child welfare which will
decrease the need for out of home placement and preserve families.
Trust -Based Relational Intervention (TBRI•) is an evidenced based Practitioner Training which only available through the Karyn Purvis
Institute of Child Development in Fort Worth, Texas. TBRI° is a holistic, attachment focused and trauma -informed intervention that is
designed to assist parents in meeting the complex needs of vulnerable children. TBRI offers practical tools for parents, caregivers,
teachers, or anyone who works with children, to help those in their care reach their highest potential. TBRI° is taught and utilized across
50 states and 40 countries. TBRI° is currently listed on the California Evidence -Based Clearinghouse (CEBC) registry for Child Welfare and
is rated as being "Highly" relevant in the child welfare system based upon the program being designed to meet the needs of children,
youth, and families receiving child welfare and post -permanency services. The TBRI program builds on three of the Strengthening
FamiliesT" protective factors: parental resilience, social connections and knowledge of parenting and child development. Parents who
implement TBRI° at home will be able to help develop their children's social and emotional competence which is also a protective factor.
The TBRI® Practitioner Training program consists of two phases, the first is a 10 -week online training course, the second is a 5 -day
intensive onsite training at Texas Christian University. Professionals who complete this training will be recognized as TBRI practitioners
and will be authorized to train the TBRI caregiver training to others. With this certification, Weld County will have the capacity to offer
TBRI• caregiver training to all existing Weld County foster, kinship and adoptive families. In the future, this will also enable Weld County
Department of Human Services to provide TBRI° trainings to additional families, county staff, schools, churches and other community
organizations, to help build a support network of trauma informed caregivers who are equipped to meet the needs of children in our
community who have experienced trauma.
Lolina, Inc. is a Professional Consulting firm will provide one-on-one coaching, implementation of the StrengthsFinder assessment and
targeted team and leadership development activities for the Child Welfare staff. Weld County has a new team of managers as well as
structure. The goal of this training is to learn about communication, learning styles and leadership styles to best assist in the
development of each manager and administrator to perform at the highest level to run the child welfare division. There has been much
turnover amongst staff and there is a need for more cohesive communication and development of roles across units so that staff and
ultimately families can achieve their best outcomes.
B. Project Description and Implementation Strategy:
Weld County Department of Human Services is requesting funding to send two staff members to the practitioner training, one from the
Child Welfare Division and the other from the Prevention Division. This would allow cross -department collaboration in providing ongoing
co -training for Weld County kinship, foster and adoptive parents working with the Department of Human Services with the goal of
preserving placement and permanency for children who have experienced extreme trauma. The trainings would be offered at least four
times a year.
In addition, Weld County Department of Human Services is requesting funding to provide Team and Leadership Development training for
the Child Welfare division. This Leadership program is a four -step program and will be implemented as follows:
Stage 1- StrengthsFinder 34 Theme Sequence for 5 Senior Leaders by June 15, 2019
Stage 2- Initial 3 -hour StrengthsFinder Team Development Retreat w/ prep, travel, set-up & follow-up (9-hrs total) by August 30, 2019.
Stage 3- Up to 10 X 1:1 Leadership Coaching Sessions @ 1.5 hrs/session via Zoom (includes prep and follow-up) by December 15, 2019.
Stage 4- Follow-up 3 -hour Leadership Team Development Retreat w/ prep, travel, set-up & follow-up (9-hrs total) by December 15, 2019.
C. Measurable Objectives & Reporting:
Upon completion of the TBRI• Practitioner Training, staff will be able to implement this training with families in an effort to increase
caregivers' knowledge of child development and how trauma effects development and can manifest into challenging behaviors. The
TBRI• curriculum will provide caregivers practical parenting strategies demonstrated to be effective in parenting children who have
experienced trauma. Implementation of the TBRI• curriculum is proven to contribute to improved outcomes in permanency for children
who have experienced trauma. Weld County strives to build competent and collaborative Child Welfare and Post Adoption Support
systems through continued education, intervention and support for foster, kin and adoptive homes. Placement stability and permanency
outcomes will be measured and reported on an annual basis and compared with previous statistics in these areas. In addition, the
number of families served through the TBRI• curriculum in Weld County will be tracked and reported on an annual basis.
Lolina Inc.'s objectives include increasing the understanding of individual strength themes, identifying more productive and authentic
applications of personal strengths, understanding and appreciating other's unique strength themes, increasing awareness of team's
strengths distribution and the interplay of strengths, enhancing individuals sense of ownership and investment in programmatic planning
and implementation, and improving alignment of individual strengths with commitments to work responsibilities. Lolina Inc.'s leadership
program utilizes the Clifton StrengthsFinder 2.0 which will generate a report identifying the unique combination of the individuals'
StrengthsFinder 34 Theme Sequence. Each team members Top 10 Strengths will then be plotted on a Team Talent Map for a greater
understanding of the strengths of a team. The success of this program will be measured by a decrease in staff turnover as well as Weld
County meeting 85% or more of their CFSR measures.
D. Sustainability:
The TBRI° Practitioner Training is a one-time expense. Once staff are trained, they can provide unlimited training opportunities for
foster, kinship and adoptive families in our community. Please see links to additional information on Trust -Based Relational
Intervention°, including a link to a 3 -minute video that explains more about what TBRI° is and a 2 -minute video overview of how the
Halo Project (Oklahoma City) has implemented TBRI to support families in their community.
• Karyn Purvis Institute of Child Development Website - https://child.tcu.edu/#sthash.omBloiSL.dpbs
• TBRI° Overview Video (3 -minute video) - https://www.voutube.com/watch?v=FWScSJKin1A
• TBRI° Portrait of the Halo Project in Oklahoma (3 -minute video) - https://www.voutube.com/watch?v=fMlUi0edmMw&t=7s
The Lolina project is also a one-time expense which will have lasting impact on the quality and efficiency of child welfare services
throughout Weld County.
E. Budget:
Weld County is requesting $10,768 in Title XX funds. The county will match at least the 20% required.
BUDGET
BUDGET ITEM & JUSTIFICATION
MATCH
FUNDS
20% +
GRANT
FUNDS
80%
ITEM
TOTAL
= 100%
TBRI• Practitioner Training Fee for two participants
Location-Karyn Purvis Institute of Child Development ($3,500 per participant)
$1400
5600
7000.00
Airfare for TBRI• Training (estimate, $450 per participant)
$180.00
720.00
900.00
Rental Car for TBRI• Training (estimate)
$50.00
200.00
250.00
Lodging for TBRI• Training (GSA per diem, $164 x 5 nights)
$164.00
656.00
820.00
Meals & Incidentals (GSA per diem, $61.00 per day x 5 days=$305.00 per participant)
$122.00
488.00
610.00
Leadership and Team Development Activities
$776.00
3104.00
3880.00
TOTAL
$2,692.00
$10,768.00
$13,460.00
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