HomeMy WebLinkAbout20194002.tiffDEPARTMENT OF BUILDINGS AND GROUNDS
PHONE: (970) 304-6531
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
August 15, 2019
To: Board of County Commissioners
From: Toby Taylor
Subject: Public Works Addition — Design Services
Weld County awarded on -call design services to four different vendors. There is a need for design services
for the Public Works Addition. GSG Architecture has used the labor rates identified in their bid and quoted
a lump sum of $167,200.00 to perform this design work. In addition, an estimated $2,625 in
printing/supply expenses has been identified in accordance with rates established in their bid. Bringing
the total to $169,825. An amendment to the contract to accomplish this work requires BOCC approval.
This was presented and approved in a pass around dated 8-14-2019.
Therefore, Buildings & Grounds is recommending award to GSG Architecture for $169,825.00.
If you have any questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
09/09
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Public Works Office Addition Design Services
DEPARTMENT: B&G DATE: 8-14-2019
PERSON REQUESTING: Toby Taylor
Brief description of the problem/issue:
Weld County awarded on -call design services to four different vendors. There is a need for design services for
the Public Works Office Addition. GSG Architecture has used the bid rate and quoted this work at a lump sum of
$167,200 to perform this design work. In addition, an estimated $2,625 in expenses has been identified. Bringing the
total to $169,825. An amendment to the contract to accomplish this work will need BOCC approval.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1. Approve the design work.
2. Disapprove the design work.
Recommendation:
Approve design work at rates quoted in original RFP that was awarded. The new scope of work will be added
to the agenda for approval.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott K. James
Barbara Kirkrneyer, Chair
Steve Moreno
Approve
Recommendation
Schedule
Work Session
Other/Comments:
PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
GSG ARCHITECTURE INC
Date: August 14, 2019
Task Order Number: GSG Architecture Inc —1-2019
Project Title:
Commencement Date:
Completion Date:
Design Compensation:
Public Works Office Addition
$169,825.00
Note: Pursuant to the "Original Agreement", document No. 2019-2250 section2.2- Additional
Task Order Work. In addition to that work described in section 2.1, the Parties may agree
to additional work to be provided by Contractor pursuant to an appropriately executed
Task Order, which shall be negotiated between the Parties on an as needed basis. Any
such Task Order shall be signed by the Weld County Director of Buildings and Grounds
before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in
any calendar year unless first approved by the Board of County Commissioners. Any
appropriately executed Task Order shall be automatically incorporated herein and
enforceable.
Scope of Task Order:
1 Design new addition to be constructed on West side of existing building, (Public Works)
and be attached to the shop building. The new addition is expected to be approximately
7,250 square feet.
2. New building construction materials will match existing construction as closely as
possible in appearance.
3. Develop an interior renovation plan of existing buildings main lobby/office area which
provides for secure space -controlled access.
Contractor agrees to perform the services identified above and on the attached exhibit in accordance
with the terms and conditions contained herein and in the Original Agreement between the parties.
PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
GSG ARCHITECTURE INC
CONTRACTOR:
GSG Architecture Inc James Ho
By:
Name:
James Holloway
Title: Principal, C.E.O
by James Holloway
gsgamhitecture.com,
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Date 08/21/2019
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APPROVED AS ZO FIUNDIN PPROVED AS TO SUBSTANCE:
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APPROVED AS TO FORM:
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County Attorney
Elect e(Official or Department Head
Exhibit
Weld County On -Call Services
GSG Architecture Proposal for Public Works Office Addition
August 9, 2019
Explanation of Fees:
GSGarchitecture
DESIGN
ARCHITECTURE/PLANNING
This proposal encompasses the following phases, services and deliverables listed below and is based on
the programmatic and design criteria presented in the July 31, 2019 meeting and project site walk. Based
on the program presented, we anticipate the building being approximately 7,250 SF, with minimal
surrounding site development. The exterior will be developed in a similar fashion to the existing office
structures attached to the Public Works Shop building. Additionally, this project will include developing
plans for the interior renovation of the existing main office lobby area into a more secure space. We look
forward to the opportunity to discuss this project and our findings with you.
SCOPE OF SERVICES
Schematic Design / Design Development
• We will develop a schematic plan for the layout of the spaces, as outlined in the project meeting.
• Civil, Mechanical and Electrical Engineers will evaluate the existing conditions to provide input
into the design of the site and MEP systems.
• We will meet with the appropriate Weld County Staff to review schematic plan
• We will make adjustments to the plan, as directed in the review meeting, and develop a final
schematic plan to be used for the development of the construction drawings.
• We will include a schematic layout of the Existing Lobby renovation with this work.
• A schematic design level cost estimate will be provided.
Construction Documents
• Based the approved Schematic Design Plan, our team will begin work on construction
documents.
• We will produce 60% Construction Documents for review by the appropriate Weld County Staff.
• Our team will meet with Weld County to review and discuss questions and comments.
• We will make corrections to the plans, and move towards a final set plans, to include
specifications.
• We will develop a 95% complete set of documents, including specifications, for final review and
approval by Weld County.
• We will meet with the appropriate Weld County Staff to finalize any comments.
• Corrections will be made to finalize the 100% bidding documents.
• A construction documents level cost estimate will be provided.
Bidding/Construction Administration
• We will attend and facilitate a pre -bid meeting.
• We will develop addenda, as may be required, to respond to bidding questions.
• We will attend and facilitate the bid opening.
• We will continue to act as the County's agent by reviewing construction progress.
• We will respond to contractor questions, issue RFI's and provide direction/clarification to
conditions that arise in the field.
• The Civil, Structural, Mechanical and Electrical Engineers will also make two (2) site visits during
construction.
• We will work with the County to close out construction by conducting a final walk walk-thru to
develop a final punch list.
Page 1 of 2
�f
Weld County On -Call Services
GSG Architecture Proposal for Public Works Office Addition
August 9, 2019
Assumptions
GSG
DE
•; %r
SIGN
ARCHITECTURE/PLANNING
The proposed addition will be designed to match the existing administrative additions to the
Public Works Shop Building
o Decorative CMU Veneer
o Flat Roof with Parapet Wall
o Stucco Accents
o Doors and Windows to match existing
o New building will be surrounded on 3 sides with a sidewalk that steps down to the
existing paved area.
Exclusions
•
Landscape design
Geotechnical Investigations
Site Survey
Phase I Environmental Investigations
Hazardous material investigations reports, and abatement
FIXED FEE PROPOSAL FOR ARCHITECTURAL SERVICES:
Schematic Design / Design Development
Construction Documents
Bidding/Construction Administration
Total Services
Anticipated Expenses (estimate only)
Grand Total
$ 34,675
$ 94,440
$ 38,085
$ 167,200
$ 2,625
$ 169,825
Please call to discuss at your convenience. We are always willing to discuss fee and scope to suit the
best interests of the project.
Sincerely,
ton---7k-r
James Holloway, AIA, LEED AP
CEO / Principal
Page 2 of 2
Cheryl, this got kind of confusing for me so I thought this would help:
Original agreement: 2019-2250
Add reverse see also notes to each of the four task orders, but because there are four agreements
under 2019-2250, can you identify the see also's with the name of the vendor please?
Example: SEE ALSO 2019-* - CAIRN DESIGN LLC
SEE ALSO 2019-* - ROBERT SHREVE ARCHITECTS AND PLANNERS
INC
SEE ALSO 2019-* - GSG ARCHITECTURE INC
Task order amendments: new Tyler numbers
Contract ID 2988 — Centennial Courtroom Remodel (Justice Services) — Cairn Design, LLC
Please add a see also to 2019-2250 and reference the Contract ID number to the original
agreement so it's easier to find the agreement in Tyler.
Example: SEE ALSO 2019-2250 — CONTRACT ID 2988
Contract ID 2986 —Wash Bay and Welder Building — Robert Shreve Architects and Planners, Inc.
Please add a see also to 2019-2250 and reference the Contract ID number to the original
agreement so it's easier to find the agreement in Tyler.
Example: SEE ALSO 2019-2250 - CONTRACT ID 2986
Orde- descr;
Contract ID 2989 — Coroner Addition/Remodel — GSG Architecture, Inc. i/cc Public � o r eS s
o. d__i p J
Please add a see also to 2019-2250 and reference the Contract ID number to the original
agreement so it's easier to find the agreement in Tyler.
Example: SEE ALSO 2019-2250 - CONTRACT ID 2989
Hello