HomeMy WebLinkAbout20193998.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 9, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 9, 2019, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro -Tern
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno
Also present:
Assistant County Attorney, Bob Choate
Clerk to the Board, Esther Gesick
Controller, Barbara Connolly
• MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of September 4, 2019, as printed. Commissioner James seconded the motion,
and it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Freeman moved to approve the Certification of
Hearings conducted on September 4, 2019, as follows: 1) MINF19-0001 — Cimarron Land Company,
LLC, 2) USR19-0042 — Joshua Gerstberger, and 3) USR19-0035 — DVM Burros, LLC. Commissioner
James seconded the motion, which carried unanimously.
Ell AMENDMENTS TO AGENDA: There were no amendments to the agenda.
IR CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PUBLIC INPUT: No public input was given.
WARRANTS:
• 1) GENERAL WARRANTS - SEPTEMBER 6, 2019: Commissioner Conway moved to approve
the General Warrants, as printed. Commissioner Freeman seconded the motion, and it carried
unanimously.
Minutes, Monday, September 9, 2019
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BIDS:
Ei 1) APPROVE BID #B1900061, LAW ENFORCEMENT BODY -WORN CAMERA SYSTEM -
SHERIFF'S OFFICE: Rob Turf, Purchasing Department, stated the Sheriff's Office is recommending
approval of the low bid which meets specifications from Utility Associates, in the amount of $360,000.00,
along with adding the five-year finance option for the mobile routers and required support hardware,
software and maintenance, for a total contract cost of $459,000.00. Commissioner Moreno moved to
approve said low bid, as recommended by staff. Seconded by Commissioner Conway, the motion carried
unanimously.
NEW BUSINESS:
E 1) CONSIDER TASK ORDER AMENDMENT #1 FOR DESIGN SERVICES (JUSTICE SERVICES
REMODEL - BID #61900100) AND AUTHORIZE CHAIR TO SIGN - CAIRN DESIGN, LLC: Toby Taylor,
Director of Buildings and Grounds, explained a general Design Services Bid was awarded to four
contractors to be selected from for various design services. He presented the terms of Task Order
Amendment #1 for design services for the Justice Services remodel, in the amount of $33,060.00.
Commissioner Freeman moved to approve said task order amendment #1 and authorize the Chair to
sign. The motion was seconded by Commissioner Moreno, and it carried unanimously.
• 2) CONSIDER TASK ORDER AMENDMENT #1 FOR DESIGN SERVICES (EVIDENCE
STORAGE ADDITION - BID #61900100) AND AUTHORIZE CHAIR TO SIGN - ROBERT SHREVE
ARCHITECTS AND PLANNERS, INC.: Mr. Taylor presented the terms of Task Order Amendment #1
for design services for the Evidence Storage Addition at the Northern Colorado Regional Crime
Laboratory, in the amount of $104,375.00. Commissioner Conway moved to approve said task order
amendment #1, which was seconded by Commissioner James, and it carried unanimously.
• 3) CONSIDER TASK ORDER AMENDMENT #1 FOR DESIGN SERVICES (PUBLIC WORKS
ADDITION - BID #B1900100) AND AUTHORIZE CHAIR TO SIGN - GSG ARCHITECTURE, INC.:
Mr. Taylor presented the terms of Task Order Amendment #1 for design services for the Public Works
Addition, in the amount of $169,825.00. Commissioner Freeman moved to approve said task order
amendment #1 and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried
unanimously.
• 4) CONSIDER LEASE FOR CLASSROOM SPACE (917 10TH AVENUE, GREELEY) AND
AUTHORIZE CHAIR TO SIGN - FIRST UNITED METHODIST CHURCH OF GREELEY: Mr. Taylor
stated the Sheriff's Office requires space to conduct POST academy training until the new jail expansion
is completed. He stated this lease for classroom space at 917 10th Avenue, Greeley, will begin
September 1, 2019, and end August 31, 2020, for the amount of $600.00 per month. Commissioner
Moreno moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner
Conway, the motion carried unanimously.
El 5) CONSIDER LEASE FOR CHASE BUILDING (822 7TH STREET, SUITE 330, GREELEY) AND
AUTHORIZE CHAIR TO SIGN - WELD COUNTY PUBLIC TRUSTEE: Mr. Taylor stated this lease will
provide space for the Public Trustee's Office, beginning October 1, 2019, through June 30, 2020, and
with the parking included, the lease will cost $1,386.65 per month. He noted, as of July 1, 2020, the
Public Trustee will become a County function and the lease will no longer be required. Commissioner
Conway moved to approve said lease and authorize the Chair to sign. The motion was seconded by
Commissioner James, and it carried unanimously.
Minutes, Monday, September 9, 2019
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6) CONSIDER CONTRACT ID #3106 AGREEMENT FOR CROSSING CLOSURE AND
MAINTENANCE FOR COUNTY ROAD 2.5 AND AUTHORIZE CHAIR TO SIGN - UNION PACIFIC
RAILROAD COMPANY AND THE COLORADO DEPARTMENT OF TRANSPORTATION (CDOT):
Elizabeth Relford, Department of Public Works, stated the Public Utilities Commission has agreed to the
closure of County Road (CR) 2.5 at the crossing of the Union Pacific Railroad, and this agreement
provides for the long-term maintenance of the closure. Commissioner Moreno moved to approve said
agreement, which was seconded by Commissioner James, and it carried unanimously.
PLANNING:
Ei 1) CONSIDER RESUBDIVISION, RES19-0007, TO CONSOLIDATE LOTS 1-10, BLOCK 23, AND
ASSOCIATED VACATED RIGHT-OF-WAY OF THE GILL TOWNSITE, INTO FOUR (4) LOTS -
HERBIES HOMES, LLC: Michael Hall, Department of Planning Services, stated the ten existing lots are
currently under a single ownership and parcel number, the old home has been demolished, and each of
the four new lots will be approximately 0.5 acres in size and contain new residences which will be serviced
by water taps from the North Weld County Water District and septic systems. The lots will have individual
accesses to Sixth Street, which is a gravel roadway platted in 1909. He stated this request is the first
replat of the Gill Townsite, there is no Homeowners' Association, the proposal will allow Block 23 to be
developed for residential purposes, which is consistent with other lots in the Townsite, and no easements
will be removed, modified or proposed. Mr. Hall stated the surrounding property owners were notified;
however, staff has received no responses. He provided a brief overview of the location of the site, stating
it is not within a three-mile referral area or Coordinated Planning Agreement area of any municipality, nor
is it within an Urban Growth Boundary or other overlay area. He displayed an aerial view of the
surrounding area, referenced the original plat and reviewed the proposed lot design. He stated referral
requests were provided to seven (7) agencies, which responded with no concerns or offered comments
which have been addressed in the Conditions of Approval (COA). He confirmed the request follows the
Historic Townsite requirements, and displayed photos of the subject site and surrounding views. In
response to Chair Kirkmeyer, Mr. Hall reiterated each lot will have an individual septic system and the
Engineer's report indicates the lots are adequate in size to accommodate a leach field. a Robert
Malloy, applicant's representative, displayed a PowerPoint presentation, stated the ten lots will be
replatted to create four (4) new lots, the previous home has been demolished, and each of the new lots
will access Sixth Street leading to paved 6th Avenue. He stated this will be an improvement to the area,
referenced pictures which were taken the previous day, commented the applicant intends to maintain the
existing trees for the future lots, and described the surrounding residences. a Chad Judge,
surrounding property owner, stated he is in support of the application which will enhance the area;
however, he did express concern with drainage in the area, stating certain areas in the townsite are prone
to flooding. In response to Commissioner Conway, Mr. Judge stated it does not take a large storm event
to result in six to eight inches of standing water in his front yard, and that may also impact the septic
systems. There being no further comments, Chair Kirkmeyer closed public testimony. a Mr. Malloy
stated they submitted a Drainage letter from a licensed engineer, the property drains from north to south,
the borrow ditch is across the street to capture overflow, and the applicant will provide a Grading Plan at
the time of the Building Permits to ensure drainage will not negatively impact the neighboring properties.
Responding to Chair Kirkmeyer, Mr. Malloy stated he had reviewed, had no concerns with, and agreed
to abide by the Conditions of Approval. eCommissioner Conway moved to approve said
Resubdivision, RES19-0007, with the Conditions of Approval, as presented. Commissioner Moreno
seconded the motion, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Minutes, Monday, September 9, 2019
Page 3
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Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:29 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO'ADO
ATTEST: i.dx Jeito•tk,
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
t
Barbara Kirkmeyer, V hair
EXCUSED DATE OF APPROVAL
Mike Freeman, Pro-Tem
Sean P. Conway
Sc6ttlK James
Steve Moreno
Minutes, Monday, September 9, 2019
Page 4
2019-3998
BC0016
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