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Home My WebLink About20190416.tiffChloe Rempel From: Sent: To: Subject: Chloe, Daren Ford Wednesday, January 6, 2021 4:05 PM Chloe Rempel RE: CTB Temp Status Update I am unable to obtain a copy of the ICAC grant #2019-0416. Respectfully, Daren Ford, Lab Director Northern Colorado Regional Forensic Lab 2329 115th Ave., Suite A, Greeley, CO 8O634 (w) 97O-4OO-3638 From: Chloe Rempel <crempel@weldgov.com> Sent: Wednesday, January 6, 2021 3:52 PM To: Daren Ford <dford@weldgov.com> Cc: Sonja Kohlgraf <skohlgraf@weldgov.com>; Jan Warwick <jwarwick@weldgov.com>; Mariah Higgins <mhiggins@weldgov.com>; Chloe Rempel <crempel@weldgov.com> Subject: FW: CTB Temp Status Update Hi Daren, I hope you are doing well! In regards to Document #2019-0416 that Sonja recently emailed you about (ICAC Grant Award), do you know if a fully executed copy is expected at some point, or if this is one where we will never get a fully executed copy back? Thank you, Chloe A. Rempel Deputy Clerk to the Board Supervisor Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4213 Email: crempel(@weldpov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately 1 901q -0`l 1(O 5 000y 0 RESOLUTION RE: APPROVE ACCEPTANCE OF STATEMENT OF GRANT AWARD FOR INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE AND AUTHORIZE CHAIR TO SIGN - CITY OF COLORADO SPRINGS POLICE DEPARTMENT WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Statement of Grant Award for the Internet Crimes Against Children (ICAC) Task Force from the City of Colorado Springs Police Department to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office and the Northern Colorado Regional Forensic Laboratory, commencing upon full execution, with further terms and conditions being as stated in said Statement of Grant Award, and WHEREAS, after review, the Board deems it advisable to approve and accept said Statement of Grant Award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Statement of Grant Award for the Internet Crimes Against Children (ICAC) Task Force from the City of Colorado Springs Police Department to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office and the Northern Colorado Regional Forensic Laboratory, be and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Statement of Grant Award. cc : SOCAFf5K),ACTC(3C/Co) Ott -1 rat 2019-0416 SO0040 STATEMENT OF GRANT AWARD FOR INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE GRANT - CITY OF COLORADO SPRINGS POLICE DEPARTMENT PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of January, A.D., 2019. BOARD OF COUNTY COMMISSIONERS WCOUNTY, CO RADO - ATTEST: diWtt,s,) j!. «to; Weld County Clerk to the Board BY(2012,.e. Deputy Clerk to the Board APDA ounty Attorney Date of signature: C3 IOl f 19 'bara Kirkmeyer Chair Mike Freeman, Pro -Tern Steve Moreno 2019-0416 SO0040 P .z3 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: ICAC Grant Award for Signature DEPARTMENT: Sheriffs Office PERSON REQUESTING: Ron Arndt, Crime Lab Director DATE: 12/19/18 Brief description of the problem/issue: The Regional Crime Lab has been awarded funds that, would\allow for the upgrading of the County's Cellebrite cell phone forensic equipment. Cellebrite no longer provides support for the existing device and it must be replaced. The cost of replacing this device is estimated to be $6700. The funds provided in the grant will pay for the upgrade and 1 -year software maintenance. This device is a critical component of the forensic lab services provided by the digital evidence section of the Regional Lab. The Board previously approved the submission of a grant to fund this need in June of 2018. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the Chair to sign the Statement of Grant Award for $6700. • Deny authorization to sign. This will result in increased cost to the County General Fund to provide this equipment. • Schedule a work session to discuss further. Recommendation: I recommend that we be allowed to submit the request for these funds. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Approve Recommendation Schedule Work Session Other/Comments: 2019-0416 epo CO PORRGs ADO OLYMPIC CITY USA November 19, 2018 Weld County Sheriff's Office Sheriff Steve Reams Lieutenant Kevin Halloren Transmitted by Electronic Mail POLL DEPA ENT P REY Chief of Police RE: Statement of Award - Internet Crimes Against Children Task Force — 2018-MC-FX-K027 Sheriff Reams, On behalf of the City of Colorado Springs and the Colorado Springs Police Department (CSPD), it is my pleasure to congratulate you on receiving funding as a subrecipient under the Internet Crimes Against Children Program, offered through the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Program (OJJDP). The Weld County Sheriff's Office has been awarded $6,700 for the period ending September 30, 2019. This award is subject to all administrative and financial requirements of the Department of Justice, including requirements set forth in the Office of Justice Programs Financial Guide; the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200; and, the timely submission of all financial and statistical information. Enclosed in this packet are the federal award issued by the DOJ and your agency's Statement of Award. We request that your authorized official sign the Statement of Award and initial each additional page where indicated. This action acknowledges your agency's understanding of and compliance with all included information. Prior to expending any funds, the Statement of Award must be fully executed and CSPD must notify you that you have spending authority. As the fiscal agent, CSPD is required to monitor the Weld County Sheriff's Office which may include desk reviews, agency visits, and phone interviews. You will be notified at least 30 days in advance of any scheduled monitoring visits. If you have any questions, please contact Tricia Lykes at 719-444-7808 or LvkespaOci.colospgs.co.us. We look forward to working with you, and thank you for all that you do. Regards, Peter Carey Chief of Police "Safeguarding our Community as our Family" 705 South Nevada Avenue Mailing Address: Post Office Box 2169 • Colorado Springs, CO 80901-2169 Internet Crimes Against Children Statement of Award Subrecipient Name: Weld County Sheriff's Office Subrecipient DUNS #: 075757955 Subaward Period of Performance: November 7, 2018- September 30, 2019 Total Amount of Federal Funds Awarded to Subredpient: $6,700 Subredpient Project Director: Lieutenant Kevin Halloren Subrecipient Project Director Address: 1950 0 Street, Greeley CO 80631 Approved Budget Detail and Financial Reporting Weld County Sheriffs Office Budget Category Detail Amount Awarded Supplies Cellebrite upgrade trade up from Touch 1 to UFED 4PC $3,000.00 1 year of Cellebrite maintenance $3,700.00 Total Award: $6,700.00 Financial Reporting Requirements 1. Financial activities must be made in accordance with the approved budget included in this document, which supersedes any earlier budget request submitted, and which may be different from the budget originally submitted in your application. Subrecipients must secure prior written approval from the CSPD Internet Crimes Against Children Program Coordinator if there is a requested change in any budget item. Failure to seek approval may result in denial of reimbursement. 2. The subrecipient agrees to annually submit one copy of the subrecipient's most recent A-133 audit or financial review to the CSPD Internet Crimes Against Children Program Coordinator, including any management and other auditor comments. 3. The subrecipient agrees to submit quarterly requests for reimbursement no later than 15 days following the end of a calendar quarter. All expenditures must be supported by appropriate documentation. Only actual, approved, allowable expenditures will be permitted. 4. The subrecipient certifies Federal funds made available under this award will not be used to supplant State or Local funds; and where there is a reduced or unchanged local investment, the subrecipient shall give a written explanation demonstrating the subrecipients reduced or unchanged commitments would have been necessitated even if Federal financial support under this Federal program had not been made available. 2 Performance Measure/Data Reporting Performance Measure Data Provided Percentage increase in arrests Number of ICAC-related arrests made Percentage increase in staff dedicated to investigating and prosecuting Internet crimes against children Number of investigators and prosecutors dedicated to investigating Internet crimes against children Percentage increase in investigations that led to an arrest or conviction Number of investigations initiated for Internet crimes against children Percentage increase in prosecutions Number of prosecutions for Internet crimes against children Percentage increase in computer forensic examinations completed by the Task Force Number of computer forensic examinations completed by the Task Force Percentage increase in investigative technical assistance sessions provided Number of investigative technical assistance sessions provided by the Task Force Number of law enforcement agencies participating in the ICAC Program standards Number of agencies that sign a Memorandum of Understanding certifying compliance with ICAC Program standards ICAC-related professional trainings Number of ICAC-related trainings provided with number of attendees Community Outreach Number of community presentations or educational workshops held along with number of attendees Programmatic Reporting Requirements 1. The subrecipient agrees to submit required performance metrics and reports via the OJJDP Portal no later than 10 days following the end of each month. Required data that is not captured by the OJJDP Portal shall be submitted to the Internet Crimes Against Children Program Coordinator no later than 10 days following the end of each month. Risk Assessment Checklist Requirements Please provide the CSPD Program Coordinator with the following documents: • Policy, or combination of policies, prohibiting discrimination against prospective or current employees on the basis of race, color, religion, national origin, sex, gender identity, or sexual orientation. • Evidence that your agency notifies the public and agency employees how to file complaints alleging discrimination with the (federal) Office for Civil Rights. Examples include links on websites, posters, brochures, etc. • Records retention policy • Weld County Sheriffs Office's Procurement policy • Proof of compliance with audit requirements as outlined in Title 2 CFR Subpart F (Formerly Circular A-133 audit requirements) • Drug policy in compliance with the Drug -Free Workplace Act of 1988 • Limited English Proficiency Policy (r • An Equal Employment Opportunity Plan (EEOP) is not required for this particular award However, it is required that every agency complete the EEOP Certification form provided in this packet. Submission instructions are on the form. Please copy Tricia Lykes on the email submittal. • Personal Identifiable Information Policy (P1I)-See special condition #9 attached for more information. If your agency does not have one or more of these policies, please provide a brief explanation as to why that particular policy does not exist.. Your agency may receive further direction from the ICAC Program Coordinator after reviewing your agency's policies. Examples of policies will be provided upon request. 3 Other Reporting Requirements 1. Multipart Document and Additional Requirements a. The subrecipient affirms this agreement consists of a multipart document: the award letter, Statement of Award page, and federal award document with associated special conditions. b. The subrecipient agrees to comply with all requirements, conditions, and regulations as detailed in the enclosed federal award and subrecipient award documents. c. The authorized official must initial each page of this multipart document and sign the Statement of Award indicating understanding and acceptance of all requirements, conditions, and regulations. 2. The subrecipient agrees to promptly notify the CSPD of any changes in the authorized official, ICAC supervisors, ICAC Investigators/Detectives, or finance department contact. 3. In the event a federal or state court or federal or state administrative agency makes an adverse finding of discrimination after a due process hearing, on the grounds of race, color, religion, national origin, or sex, the subrecipient agrees to submit a copy of the findings to the CSPD that will be forwarded to the Office for Civil Rights (OCR) for review. RETURN: A signed copy of the Statement of Award shall be returned to Tricia Lykes - Lykespaaci.colospgs.co.us. After all signatures are obtained, a copy will be returned to the subrecipient The parties hereto have executed this binding subaward. Persons signing for subrecipient hereby swear and affirm that they are authorized to act on subrecipient's behalf and acknowledge that the Colorado Springs Police Department is relying on their representations to that effect This award may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument In the event that any signature is delivered by facsimie transmission or by e-mail delivery as a scanned'.pdf" format data file, such signature shall create a valid and binding obligation of the party executing with the same force and effect as if such facsimie or '.pdf signature page were an original thereof. SUBRECIPIENT: Weld County Board of Commissioners Barbara Kirkmeyer, Chair Legal Name of Subrecipient uthorized Official JAN 282019 Date Signed COLORADO SPRINGS POLICE DEPARTMENT: Peter Carey, Chief of Police/ Date Signed 4 oZo/9 or/. OFFICE FOR CIVIL RIGHTS Office of Justice Programs U.S. Department of Justice 810 7th Street, NW Washington, DC 20531 Tel: (202) 307-0690 TTY: (202) 307-2027 E-mail: askOCR a usdoj.gov Website: www.ojp.usdoj.gov/ocr OCR Letter to All Recipients September 26, 2018 Mr. Lome C. Kramer City of Colorado Springs 705 South Nevada Avenue Colorado Springs, CO 80903-4027 Dear Mr. Kramer: Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR). Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions are available at https://ojp.gov/about/ocr/vawafags.htm. Enforcing Civil Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Initial Here 2e, 0%-1( Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title Vi Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website htlps://www.lep.gov. Ensuring Equal Treatment of Faith -Based Organizations and Safeguarding Constitutional Protections Related to Religion The DOJ regulation, Partnerships with Faith -Based and Other Neighborhood Organizations, 28 C.F.R. pt. 38, updated in April 2016, prohibits all recipient organizations, whether they are law enforcement agencies, governmental agencies, educational institutions, houses of worship, or faith -based organizations, from using financial assistance from the DOJ to fund explicitly religious activities. Explicitly religious activities include worship, religious instruction, or proselytization. While funded organizations may engage in non -funded explicitly religious activities (e.g., prayer), they must hold them separately from the activities funded by the DOS, and recipients cannot compel beneficiaries to participate in them. The regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. Funded faith -based organizations must also provide written notice to beneficiaries, advising them that if they should object to the religious character of the funded faith based organization, the funded faith -based organization will take reasonable steps to refer the beneficiary to an alternative service provider. For more information on the regulation, please see the OCR's website at https://ojp.gov/about/ocr/partnerships.htm. SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 34 U.S.C. § 10228(c); the Victims of Crime Act of 1984, as amended, 34 U.S.C. § 20110(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 34 U.S.C. § 11182(b); and VAWA, as amended, 34 U.S.C. § 12291(b)(13), contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by - case basis to permit some faith -based organizations to receive DOS funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment. Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964(June 2013), available at https://ojp.gov/about/ocr/pdfs/UseotConviction Advisory_pdf. Recipients should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of fmancial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (I) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt E) and (2) submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)). Initial Here O70 f 9- o'//C Meeting the EEOP Requirement An EEOP is a comprehensive document that analyzes a recipient's relevant labor market data, as well as the recipient's employment practices, to identify possible barriers to the participation of women and minorities in all levels of a recipient's workforce. As a recipient of DOJ finding, you may be required to submit an EEOP Certification Report or an EEOP Utilization Report to the OCR. For more information on whether your organization is subject to the EEOP requirements, see https://ojp.goviabout/ocrleeop.htm. Additionally, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202) 616-1771 or by e-mail at EEOPforms@usdoj.gov. Meeting the Requirement to Submit Findings of Discrimination If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race. color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the finding to the OCR. Ensuring the Compliance of Subrecipients SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of subrecipients. For more information on the MOA requirement, see hops://ojp.gov/funding/F,xplore/StateMethodsAdmm-FY2017update.htm. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial assistance, please contact us. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst aK- Initial Here t/9- o e/c U.S. Department of Justice Office ofJuustice Programs Office of Juvenile Justice and Delinquency Prevention 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Colorado Springs 705 South Nevada Avenue Colorado Springs, CO 809031027 2a. GRANTEE 1RSNENDOR NO. 846000573 2b. GRANTEE DUNS NO. 071773779 3. PROJECT TITLE Colorado ICAC Task Force Program Cooperative Agreement 4. AWARD NUMBER: 2018-MC-FX-K027 PAGE 1 OF 14 5. PROJECT PERIOD: FROM iaroin018 TO 09/3012019 BUDGET PERIOD: FROM 10/01/2018 TO 09/30/2019 6. AWARD DATE 09/26/2018 ; 7. ACTICXN 8. SUPPLEMENT NUMBER Initial i 00 9. PREVIOUS AWARD AMOUNT 10. AMOUNT OF THIS AWARD II. TOTAL AWARD 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). SO S 378,482 5371,482 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYl8(OJJDP - MEC - ICAC Task Force - other than TTA or •Hero' veteran employment) Pub. L 115-141, 132 Slat 348, 423 1 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.543 - Missing Children's Assistance 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL ' 18 TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Matt Dummamuth Principal Deputy Assistant Attorney General Lorne C Kramer City Manager 17. SIGNATURE OF APPROVING OFFICIAL 19 SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV YEAR CODE ACT. OFC. KEG. SUB. POMS AMOUNT X F MC 70 00 00 378482 OJP FORM 4000;2 (REV 5.87) PREVIOUS EDITIONS ARE OBSOLETE OJP FORM 4000+? (REV 4-88) AGENCY USE ONLY 21. TMCTGT0203 Initial Here 020/9- dD f�/� U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET PAGE 2 OF 14 Cooperative Agreement PROJECT NUMBER 2018•MC-FX-I 027 AWARD DATE 09126/2018 SPECIAL CONDITIONS 1. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period — may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. The Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2018 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2018 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2018 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200OnifonnRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain — typically for a period of 3 years from the date of submission of the fmal expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. OJP FORM 4000.2 (REV 4.88) Initial Here 020/9-04/ 4 U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention PROJECT NUMBER 2018-MC-FX-K027 AWARD CONTINUATION SHEET PAGE 3 OF 14 Cooperative Agreement AWARD DATE 09/26/2018 SPECIAL CONDITIONS 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OIP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOi/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September I, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2016, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after-- (I) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2016, will satisfy this condition. A list of OJP trainings that OJP wil consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fints.htm. All trainings that satisfy this condition include a session on grant fiend prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the 'de minimis" indirect cost rate described in 2 C.F.R. 200.414((), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. OJP FORM 4000,2 (REV 4-88) Initial Here 020/9- v'/l'' U.S. Department ofJustice Office ofJustice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET PAGE 4 OF 14 Cooperative Agreement PROJECT NUMBER 2018-MC-FX-K027 AWARD DATE 09126,2018 SPECIAL CONDITIONS 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https:/hvww.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at hops://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant -funded program or activity, or 2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 10. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here OJP FORM 4000 2 (REV 4-88) Y Initial Here O29/ 9 —Lei/ U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention PROJECT NUMBER 2018-MC-FX-K027 AWARD CONTINUATION SHEET PAGE 5 OF 14 Cooperative Agreement AWARD DATE 09,2612018 SPECIAL CONDITIONS 11. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed S 150,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, S 150,000). This condition applies to agreements that — for purposes of federal grants administrative requirements -- O1P considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/Noncompetitiveprocurementlum (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed S150,000)), and are incorporated by reference here. 12. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at Mtps://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 13. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DO1), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide"). 14. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 15. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at baps://ojp.gov/funding/ImplementiTrainingPrinciplesForGrantees-Subgrantees.htm. OJP FORM 4000:2 (REV 4-88) Initial Here // U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET PAGE 6 OF 14 Cooperative Agreement PROJECT NUMBER 2018-MC-FX-K027 AWARD DATE 09/26/2018 SPECIAL CONDITIONS 16. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 17. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOI awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high - risk" for purposes of the DOJ high -risk grantee list. 18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 19. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at https:/Avivw.ecfr.govicgi- bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter I, Part 38, under e-CFR "current" data. OJP FORM 40002 (REV 4-88) 1!J Initial Here �U/%� 01///r U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention PROJECT NUMBER 2018-MC-FX-K027 AWARD CONTINUATION SHEET Cooperative Agreement AWARD DATE 09/26/2018 SPECIAL CONDITIONS PAGE 7 OF 14 21. Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OW from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 22. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2018) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2018, are set out at https://ojp.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 23. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (O1O) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award — (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the O1O by— (I) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (2) the DOJ O1O hotline: (contact information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax). Additional information is available from the DOJ O1O website at https://oig.justice.gov/hotline. OJP FORM 4000,2 (REV 4-88) Initial Here oZo/9-D1f/� U.S. Department of Justice Office ofJustice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET PAGE B Of 14 Cooperative Agreement PROJECT NUMBER 2018-MC-FX-K027 AWARD DATE 0926/2018 SPECIAL CONDITIONS 24. Restrictions and certifications regarding non -disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. I. In accepting this award, the recipient — a represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that — (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. OJP FORM 4000.2 (REV 4-88) Initial Here 027/9-" D`1/t'® U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention PROJECT NUMBER 2018-MC-FX-K027 AWARD CONTINUATION SHEET PAGE 9 OF 14 Cooperative Agreement AWARD DATE 09/26/2019 SPECIAL CONDITIONS 25. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to pubic health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 26. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October t, 2009), DO1 encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 27. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OW by email atOW.ComplianceReporting@ojp.usdoj.gov. Forpurposes ofthis disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: I. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 28. Prior to the expenditure of confidential funds, the recipient and any subrecipients agree to sign a certification that the recipient (or the subrecipient, as applicable) has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures set forth in the DOJ Grants Financial Guide. 29. ICAC Annual Reports The recipient agrees to submit annual reports to OJP that set forth the following: (A) The number of law enforcement agencies participating in Internet crimes against children program standards established by the task force. (B) Staffing levels of the task force, including the number of investigators, prosecutors, education specialists, and forensic specialists dedicated to investigating and prosecuting Internet crimes against children. 30. The recipient agrees to forward reports of ICAC Task Force Program Monthly Performance Measures to the OJJDP- designated site. 31. The recipient agrees to comply with the OJJDP approved 1CAC Task Force Operational and Investigative Standards OJP FORM 4000'2 (REV 489) Initial Here O2O/ 91b 5ZA• U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention PROJECT NUMBER 2018-MC-FX-K027 32. Justification of consultant rate AWARD CONTINUATION SHEET PAGE 10 OF 14 Cooperative Agreement AWARD DATE 09/26/2018 SPECIAL CONDITIONS Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. 33. Copyright; Data rights The recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward; and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The recipient acknowledges that OiP has the right to (I) obtain, reproduce, publish, or otherwise use the data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227- 14 (Rights in Data - General). It is the responsibility of the recipient (and of each subrecipient, if applicable) to ensure that this condition is included in any subaward under this award. The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office. 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and fast -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 35. The Project Director and key program personnel designated in the application shall be replaced only for compelling reasons. Successors to key personnel must be approved, and such approval is contingent upon submission of appropriate information, including, but not limited to, a resume. OJP will not unreasonably withhold approval. Changes in other program personnel require only notification to OJP and submission of resumes, unless otherwise designated in the award document. O1P FORM 4000,2 (REV 4-88) 1 -- Initial Here a2.9/1 -44/e, U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET PAGE 11 OF 14 Cooperative Agreement PROJECT NUMBER 2018-MC-FJt-K027 AWARD DATE 09/26/2018 SPECIAL CONDITIONS 36. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 37. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 90 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 38. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at hops://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at https://www.gsagov/forms-library/federal- financial-report), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 39. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 40. The Office ofJuvenile Justice and Delinquency Prevention has elected to enter into a Cooperative Agreement rather than a grant with the recipient. This decision reflects the mutual interest of the recipient and OJJDP in the operation of the project as well as the anticipated level of Federal involvement in this project. OJJDP's participatory role in the project is as follows: a. Review and approve major work plans, including changes to such plans, and key decisions pertaining to project operations. b. Review and approve major project generated documents and materials used in the provision of project services. Provide guidance in significant project planning meetings, and participate in project sponsored training events or conferences. OJP FORM 4000/2 (REV 4-88) Initial Here 02oi9- 0'//( U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention PROJECT NUMBER 2018-MC-FX-K027 AWARD CONTINUATION SHEET PAGE 12 OF 14 Cooperative Agreement AWARD DATE 09/26/2015 SPECIAL CONDITIONS 41. Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar event funded under this award, and the total cost of which exceeds $20,000 in award funds, the recipient must provide the program manager with the following information and itemized costs: I) name of event; 2) event dates; 3) location of event; 4) number of federal attendees; 5) number of non-federal attendees; 6) costs of event space, including rooms for break-out sessions; 7) costs of audio visual services; 8) other equipment costs (e.g., computer fees, telephone fees); 9) costs of printing and distribution; 10) costs of meals provided during the event; 11) costs of refreshments provided during the event; 12) costs of event planner; 13) costs of event facilitators; and 14) any other costs associated with the event. The recipient must also itemize and report any of the following attendee (including participants, presenters, speakers) costs that are paid or reimbursed with cooperative agreement funds: 1) meals and incidental expenses (M&1E portion of per diem); 2) lodging; 3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and, 4) local transportation (e.g., rental car, POV) at event location. Note that if any item is paid for with registration fees, or any other non -award funding, then that portion of the expense does not need to be reported. Further instructions regarding the submission of this data, and how to determine costs, are available in the OJP Financial Guide Conference Cost Chapter. OWP FORM 400012 (REV 4-58) Initial Here 2o/9 0446, U.S. Department ofJustice Office ofJustice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET PAGE 13 OF 14 Cooperative Agreement PROJECT NUMBER 2015-MC-FX-K027 AWARD DATE 09/36/2018 SPECIAL CONDITIONS 42. Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages that provide results or outputs from the service: "This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component], Office ofJustice Programs, U.S. Department ofJustice. Neither the U.S. Department ofJustice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. 43. The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (OCFO) has approved the budget and budget narrative and a Grant Adjustment Notice (GAN) has been issued to remove this special condition. 44. Withholding of funds: Disclosure of pending applications The recipient may not obligate, expend, or draw down any award funds until: ( I) it has provided to the grant manager for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any supplemental information it may request, (3) the recipient has made any adjustments to the award that OJP may require to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment), (4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and (5) a Grant Adjustment Notice has been issued to remove this condition. 45. The recipient agrees to designate one of the regional task forces as its representative to the !CAC Task Force Advisory Board. This designation must bent writing and forwarded to OJJDP for approval within ninety days of award. 46. The recipient shall submit to OJJDP a copy of all interim and final reports and proposed publications (including those prepared for conferences, journals, and other presentations) resulting from this award, for review and comment prior to publishing. Any publication produced with grant funds must contain the following statement: "This project was supported by Grant # ( ) awarded by the Office ofluvenile Justice and Delinquency Prevention, Office of Justice Programs, U.S. Department ofJustice. The opinions, findings, and conclusions or recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect those of the Department of Justice. All reports and products may be required to display the OJJDP logo on the cover (or other location) with the agreement of OJJDP. OJJDP defines publications as any planned, written, visual or sound materials substantively based on the project, formally prepared by the award recipient for dissemination to the public. 47. Grant Binds may be used only for the purposes in the recipient's approved application. The recipient shall not undertake any work or activities that are not described in the grant application, and that use staff, equipment, or other goods or services paid for with OJP grant funds, without prior written approval from OJP. 48. The recipient agrees promptly to provide, upon request, financial or programmatic -related documentation related to this award, including documentation of expenditures and achievements. OJP FORM 4000,2 (REV 4-88) Initial Here 020 i 44/40 U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention AWARD CONTINUATION SHEET Cooperative Agreement PROJECT NUMBER 2018-MC-FX-K027 AWARD DATE 09/26/2018 PAGE 14 OF 14 SPECIAL CONDITIONS 49. The recipient understands that it will be subject to additional financial and programmatic on -site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring. 50. Withholding of funds: Completion of "OJP financial management and grant administration training" required The recipient may not obligate, expend, or draw down any award funds until— ( l) OJP detennines that the recipient's Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award have successfully completed an "OJP financial management and grant administration training" on or after January 1, 2016, and (2) OJP issues a Grant Adjustment Notice (GAN) to modify or remove this condition. Once both the POC and alt FPOCs have successfully completed the training required by this condition, the recipient may contact the designated grant manager for the award to request initiation of a GAN to remove this condition. A list of the OJP trainings that OJP will consider an "OJP financial management and grant administration training" for purposes of this condition is available at https://ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. OJP FORM 40062 (REV 4-88) Initial Here oZo/9� a�l� U.S. Department of Justice Office of Justice Programs Office ofJuvenile Justice and Delinquency Prevention IYorhingion. D.C. 2053! Memorandum To: Official Grant File From: Lou Ann Holland, OJJDP NEPA Coordinator Subject: Categorical Exclusion for City of Colorado Springs This award is made as part of the Internet Crimes Against Children Task Force Program. Awards under this program will be used to support State and local law enforcement agencies to maintain and expand State and regional task forces to address technology -facilitated child exploitation. None of the following activities will be conducted either under this award or a related third party action: 1) New construction; 2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100 -year flood plain, a wetland, or habitat for an endangered species; 3) A renovation which will change the basic prior use of a facility or significantly change its size; 4) Research and technology whose anticipated and future application could be expected to have an effect on the environment; or 5) Implementation of a program involving the use of chemicals, other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently, the subject federal action meets OJP's criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. IYY Initial Here 020 /.9-.0.1/6 U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention Cooperative Agreement PROJECT NUMBER PAGE I OF I 2018-MC-FX-K027 This project is supported under FY 18(O11DP - MEC - ICAC Task Force - other than TTA or "Hero" veteran employment) Pub. L. 115-141, 132 Stat 348, 423 GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY I STAFF CONTACT (Name & telephone number) Stephanie Rapp (202) 514-9123 3a. TITLE OF THE PROGRAM ' OJJDP FY 18 Internet Crimes Against Children Task Force Invited Applicants 4. TITLE OF PROJECT Colorado ICAC Task Force Program 2. PROJECT DIRECTOR (Name, address & telephone number) Patricia Lykes Program Coordinator 705 South Nevada Avenue Colorado Springs, CO 80903-4027 (719) 444-7808 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE City of Colorado Springs 705 South Nevada Avenue Colorado Springs, CO 80903-4027 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01,2018 TO: 09/30/2019 9. AMOUNT OF AWARD S 378,482 I I SECOND YEAR'S BUDGET 13. THIRD YEAR'S BUDGET PERIOD FROM: 10/01/2018 TO: 09/30/2019 10. DATE OF AWARD 09/26/2018 12. SECOND YEAR'S BUDGET AMOUNT 14 THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The National Internet Crimes Against Children (ICAC) Task Force Program, consists of state and local law enforcement task forces dedicated to developing effective responses to online enticement of children by sexual predators, child exploitation, and child obscenity and pornography cases Each State and local task force that is pan of the national program shall I) consist of State and local investigators, prosecutors, forensic specialists, and education specialists who are dedicated to addressing the goals of the task force; 2) engage in proactive investigations, forensic examinations, and effective prosecutions of Internet crimes against children; 3) provide forensic, preventive, and investigative assistance to parents, educators, prosecutors, law enforcement, and others concerned with Internet crimes against children, 4) develop multijurisdictional, multiagency partnerships and responses to Internet crimes against children offenses through ongoing informational, administrative, and technological support to other State and local law enforcement agencies, as a means for such agencies to acquire the necessary knowledge, personnel, and specialized equipment to investigate and prosecute such offenses; 5) participate in nationally coordinated investigations in any case in which the Attorney General determines such participation to be necessary, as permitted by the available resources of such task force, 6) establish or adopt investigative and OJP FORM 4000/2 (REV 4-88) Initial Here prosecution standards consistent with established nouns, to which such task force shall comply, 7) investigate. and seek prosecution on tips related to Internet crimes against children, including tips from Operation Fairplay, the National Internet Crimes Against Children Data System, the National Center for Missing and Exploited Children's CyberTipline, ICAC task forces, and other Federal, State, and local agencies, with priority being given to investigate leads that indicate the possibility of ndenrifying or rescuing child victims, including investigative leads that indicate a likelihood of seriousness of offense or dangerousness to the community, 8) develop procedures for handling seized evidence for ICAC task force lead agencies and affiliate agencies; 9) maintain reports required by GIMP and other reports and records as determined by the Attorney General, and, 10) seek to comply with national standards regarding the investigation and prosecution of Internet crimes against children, as set forth by the Attorney General, to the extent such standards are consistent with the law of the State where the task force is located The Colorado Internet Crimes Against Children (ICAC) Task Force consists of law enforcement and prosecutorial agencies serving multiple jurisdictions throughout the Slate The primary goal of the Colorado ICAC Task Force is to improve its effectiveness in addressing technology -facilitated child exploitation and Internet crimes against children Colorado ICAC Task Force activities aim to protect youth from victimization by aggressively investigating perpetrators who distribute child pornography and entice potential victims online This grant will fwd personnel, training, supplies and equipment for the computer forensic laboratory. The Colorado ICAC Task Force will continue to support current affiliates as well as recruit new affiliate task members throughout the grant year. All information will be entered into the Colorado ICAC Task Force database for tracking of all important statistical data, such as, the number of investigations, arrests, computer forensic examinations. training sessions provided, and the number of personnel in attendance at each session CA/CF Initial Here /9- oA//e CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three. If recipient completes Section A or C and sub _ INSTRUCTIONS Completing the Certification Form Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's administrative provisions to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice Programs (OW) for review, and implement an Equal Employment Opportunity Plan (EEOP). See 28 C.F.R. pt. 42, subpt. E. All awards from the Office of Community Oriented Policing Services (COPS) are subject to the EEOP requirements; many awards from OJP, including awards from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and Delinquency Prevention (OJJDP), and the Office for Victims of Crime (OVC) are subject to the EEOP requirements; and many awards from the Office on Violence Against Women (OVW) are also subject to the EEOP requirements. If you have any questions as to whether your award from the U.S. Department of Justice is subject to the Safe Streets Act's EEOP requirements, please consult your grant award document, your program manager, or the OCR. Recipients should complete either Section A or Section B or Section C, not all three. If recipient completes Section A or C and sub -grants a single award over S500,000, in addition, please complete Section D. Section A The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption from all of the EEOP requirements if it meets any of the following criteria: it is a nonprofit organization, an educational institution, a medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty employees. To claim the complete exemption from the EEOP requirements, complete Section A. Section B Although the regulations require some recipients to create, maintain on file, and implement an EEOP, the regulations allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business; and (2) have fifty or more employees; and (3) have received a single grant award of $25,000 or more, but less than $500,000, may claim the limited exemption from the submission requirement by completing Section B. In completing Section B, the recipient should note that the EEOP on file has been prepared within twenty-four months of the date of the most recent grant award. Section C Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business, and (2) have fifty or more employees, and (3) have received a single grant award of $500,000 or more, must prepare, maintain on file, submit to the OCR for review, and implement an EEOP. Recipients that have submitted an EEOP Utilization Report (or in the process of submitting one) to the OCR, should complete Section C. Section D Recipients that (1) receive a single award over $500,000; and (2) subaward a single award of $500,000 or more must provide a list; including, name, address and DUNS # of each such sub -recipient by completing Section D. Submission Process Recipients should download the online Certification Form, complete required sections, have the appropriate official sign it, electronically scan the signed document, and then send the signed document to the following e-mail address: EEOPForms®usdoj.gov. The document must have the following title: EEOP Certification. If you have questions about completing or submitting the Certification Form, please contact the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, DC 20531 (Telephone: (202) 307-0690 and TTY: (202) 307-2027). OMB Approval No. 1121-0340 Expiration Date: 12/31/15 Public Reporting Burden Statement Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated minimum average time to complete and file this application is 20 minutes per form. If you have any comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write to the Office of Justice Programs, 810 7th Street, N.W., Washington, D.C. 20531. Hello