HomeMy WebLinkAbout20195086.tiffRESOLUTION
RE: APPROVE CONTRACT FOR 2020 VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the 2020 Victim Assistance
and Law Enforcement (VALE) Grant for the Victim Witness Assistance Unit between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the District Attorney's Office, and the Victim Assistance Law Enforcement (VALE)
Board, commencing January 1, 2020, and ending December 31, 2020, with further terms and
conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the 2020 Victim Assistance and Law Enforcement (VALE)
Grant for the Victim Witness Assistance Unit between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the District
Attorney's Office, and the Victim Assistance and Law Enforcement (VALE) Board, be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
CG'.DAOH), AGT(Bc/cp)
2019-5086
DA0027
CONTRACT FOR 2020 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR
VICTIM WITNESS ASSISTANCE UNIT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of December, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY •LORADO
ATTEST: da,f,„ ;vk
Weld County Clerk to the Board
BY:
AP
arbara Kirkmey
, Chair
Mike Freeman, Pro-Tem
Sean P.
James
Cou tAttorney jam;,--. �•,,��'
Date of signature: 1a/6/1.3
Steve Moreno
2019-5086
DA0027
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2020 VALE Grant Contract for Victim Services Unit
DEPARTMENT: Victim Witness Assistance Unit District Attorney's Office DATE: 12-3-19
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
Brief description of the problem/issue:
The County Commissioners approved submission of the 2020 VALE Grant Victim Services Application for
funding of positions in the Victim Witness Assistance Unit. VALE Application 2019-2362 was approved by
the County Commissioners at their 24, 2019 County Commissioner's Meeting in the amount of $136,182.00.
No match is required.
We are asking for authorization to place acceptance of the 2020 Grant Contract on the agenda without a Work
Session.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve or not approve grant to be placed on the agenda without a Work Session.
Request to be placed on the agenda after December 9`" but before December 18th.
Recommendation:
Approve
Recommendation
Sean P. Conway
Mike Freeman, Pro -Tern
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
Schedule
Work Session
Other/Comments:
2019-5086
I co DAOO@�
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency:
Grant Number:
Project Title:
Grant Period:
District Attorney's Office, 19th Judicial District
2020-7
Victim Witness Assistance Program, Weld County District Attorney's Office
January 1, 2020 through December 31, 2020
Amount of Grant Award: $136,182.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by
April 30, 2020, July 31, 2020, October 30, 2020 and January 29, 2021. Each quarterly report is
cumulative, and the final report must reflect the financial activities of the entire contract period.
Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required
to use these forms.
4. The grantee agency is required to submit two quarterly Narrative Program Reports by
April 30, 2020, July 31, 2020, October 30, 2020 and January 29, 2021. These reports must
address any special conditions that are listed in this contract. The final report must be cumulative
and reflect the activity of the entire contract period. Narrative Program Report forms will be
provided by the local VALE Board. Grant recipients are required to use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
6. Grantee agencies will be paid in 4 quarterly installments of $34,045.50. The 1st payment will be
sent in January 2020 after the signed contract and final 2018-19 Extension reports are received, and
the 2nd , 3rd and 4th quarter payments after receipt and acceptance of the required quarterly Financial
Report and Narrative Program Report due April 30, 2020, July 31, 2020, October 30, 2020.
7. Failure to comply with the reporting requirements may result in the Board's termination of this
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
requirements may also jeopardize future funding to this grantee agency.
8. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for
a specific 19th JD VALE grant funded position which totals more than 100% of the total cost
for that position. The grantee agency must resolve the allocation of funds to the satisfaction
of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or
regular mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days
or more. Changes in grant funded personnel must be listed on the quarterly financial report
under "Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on
agency letterhead, of any change of an official and/or employee who is listed as a responsible
signatory on this 19th JD VALE grant funded project.
d. Agency staff to attend VRA Training.
9. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2020 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to extend the current grant cycle. Such requests shall
include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2020 and
will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant and approved by the local VALE Board. Any funds not so expended
including funds lost or diverted to other purposes, shall be repaid to the local VALE fund no later
than 30 days after the end of the contract.
12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
g I 2
Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
P e 1 3
The grantee agency, through the following signatories, understands and agrees that any VALE monies
received in 2020 as a result of the awarding of the grant application shall be subject to the terms of this
contract.
Project Director:
Signature:
ac\or(\.6.1)-N.
Date:
I�-11�11
Printed Name and'tie: JoAnn Holden, Director of Victim Services
Financial Officer:
Signature: .12L.U2&a Date: DEC 16 2019
Printed Name and Title: Barbara onnolly, Financial Officer
Authorized Offi2al.
Signature:
Printed Name and Title:
VALE Board
Signature:
Printed Name and Title: Ed McCr', Chair of VALE Board
Date: DEC 16 2019
e er Chair oard of Weld Commissioners
Barbara Kr y County
Date: 12 , / ir•- rf t
• The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project
Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or
city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the
county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office
- district attorney; institution of higher education - president of the institution or chair/dean of the appropriate
departments private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project director
or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such
as bylaws or resolutions) immediately following the signature page.
12a(1 14
VALE PROJECT BUDGET SUMMARY INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Columns 2 an 3 will auto populate from other tabs
ROUND TO THE NEAREST DOLLAR
Continuation Applicants ONLY
2018 - 2019
ALL APPLICANTS
(Will populate from other tabs)
2020
Continuation
Applicants
Increase or
Requested Budget
Current Grant Award
Decrease
(+I -)
PERSONNEL
PERSONNEL
Job Position/NAME Amount
Job Position Amount
0.00%
Director VS - Holden
$59,877
Director of Victim Services
$59,877
-83.99%
VW Assistant - Rodriguez
$1,500
VicitmWitness Assistant - Cty
$9,368
0.00%
VW Assistant - Hammer
$22,393
Victim Witness Assistant - Cty
$22,393
17.23%
VW Clerical -Rodriguez
$27,433
lVicitm Witness Unit -Clerical
$23,402
18.15%
CVC Ahumada
$24,979
Victim Compensation Assistant
$21,142
$0
0.00%
Subtotal
$136,182
Subtotal
$136,182
(+1-)
EQUIPMENT
EQUIPMENT
Item #1
$0
Item #2
$0
Item #3
$0
Item #4
$0
Subtotal
$0
Subtotal
$0
(+ / -)
SUPPLIES & OPERATING EXPENSES
SUPPLIES AND OPERATING EXPENSES
Item #1
$0
Item #2
$0
Item #3
$0
Item #4
$0
Subtotal
$0
Subtotal
$0
(+/-)
IN -STATE TRAVEL
IN -STATE TRAVEL
Item #1
$0
Item #2
$0
Item #3
$0
Subtotal
$0
Subtotal
$0
(+/-)
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Professional #1
$0
Professional #2
$0
Subtotal
$0
Subtotal
$0
0.00%
TOTAL FUNDS REQUESTED: $136,182
TOTAL FUNDS: $136,182
I, a <I E! I 5
VALE PROJECT MANDATED GOALS
GOALS AND OBJECTIVES:
Goal 1, objectives 1 and 2, are mandatory for all applicants. Fill in # of victims and any "other" categories you will report
(under crimes).
GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical
needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the
criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims
during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once
using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the
primary victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
Estimated # of
Victims
Type of Crime
Estimated # of
Victims
Type of Crime
262
Child Physical Abuse
Human Trafficking
246
Child Sexual Abuse
10
Survivors of Homicide
DUI/DWAI
35
Robbery
1415
Domestic Violence
560
Assault
109
Adult Sexual Assault
292
Other violent crimes: menacing,
tampering, att murder, bia-motivated
Adults Molested As Children
65
Other vehicular: Careless Death or SBI,
Vehicular Homicide or assault
56
Elder Abuse (including economic
exploitation and fraud crimes)
125
Other: Burg of Dwelling; Theft
$20,000+
TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD:
3175
Mandated Goals
Paq { 6
VALE PROJECT MANDATED GOALS
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of
service provided by your agency during the grant period.
A victim may receive the same type of service more than once (i.e. information) but the type of service can
be counted only once during the grant period. An individual service category cannot exceed the total number
of victims listed in table A.
A victim may receive the same type of service more than once (i.e. information) and the service is counted
every time during the grant period. An individual service category can exceed the total number of victims
listed in table A.
Estimated # of
Victims
Services
Estimated # of
Victims
Services
300
Crisis Counseling/Intervention (in
person)
4,000
Victim Compensation Assistance
(required)
5,835
Follow-up (includes crisis intervention
by phone).
1,650
Personal Assistance
0
Therapy
18,145
Telephone contact
0
Group Treatment/Support
0
Civil Legal Advocacy / Court
Accompaniment
0
Shelter / Safehouse
0
Forensic Exam
990
Information / Referral (in person)
0
Hospital/Clinic Response
1,500
Criminal Justice Support / Advocacy /
Court Accompaniment
460
Language Services (interpretation)
50
Emergency Financial Assistance
20
Transportation
0
Emergency Civil Legal Attorney
Assistance
0
Transitional Housing
Other (must specify):
7,950
Victim Rights Act Services
Mandated Goals
Page I 7
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Add at least one more goal with objectives but no more than three additional goals with no more than three
objectives per goal.. Objectives must be measurable and specific. While an objective may relate to more
than one statute, pick the most relevant statute from the drop -down list below the objective. Refer to
Application Instructions, use format provided below. NOTE: Cells will expand with typing.
Goal 2 Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective (include title of
person responsible)
Intended Impact
Data Collection
Time Frame
1
VALE Funded County Victim
Witness Assistants Fix and
Sears will provide services to
800 primary victims of
misdemeanor domestic
violence.
Victims of domestic violence
are provided assistance,
information, and community
referrals as they move
through the criminal justice
process.
Tracked using domestic
violence stats compiled by
VW for quarterly reports.
01/01/2020
12/31/2020
-
Pick r,elated VALE Statute from drop down list:
24-4.2-105 (4) (f)
2
VALE funded County Court
Victim Witness Assistants Fix
and Sears make contact with
69% of misdemeanor domestic
violence victims prior to first
hearing in which a plea could
be offered and accepted by the
defendant to provide criminal
justice information, referrals
and resources.
Victims of domestic violence
will have the opportunity to
provide feedback and
participate meaningfully in
the criminal justice process.
Tracked using domestic
violence stats stats compiled
by VW for quarterly reports.
01/01/2020
12/31/2020
-
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (d)
justice
3
VALE funded County Court
Victim Witnesspssitants Fix
and Sears will make contact
and set up family meetings
with the assigned proseuctor
with 100% of victim family
representatives whose loved
one has been killed in a
Careless Driving Resulting in
Death to provide criminal
information, referals
and resources.
Victim respresentatives
whose loved one has been
killed in a traffic incident will
receive information from the
prosector as to the
sentencing limitations of this
misdemenor crime and be
able to give feedback to
participate menaingfully in
the criminal justice process
Tracked by the Project
Director
01/01/2020
31-2020
-12-
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (d)
Project Specific Goals
f: t:a cf I 8
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Goal 3 Assure that crime victims have knowledge and are afforded their rights according to
the Colorado Victim Rights Act.
Objective (include title of
person responsible)
Intended Impact
Data Collection
Time Frame
1
VW Director Holden will train
and supervise VW staff who
send 24,000 VRA Notification
Letters to crime victims via
mail or email.
Crime victims will know
about victim rights and have
timely information of the
date, time, location of the
court hearings.
VW Staff document VRA
letter information and
compile for quarterly reports
01/01/2020 -
12/31/2020
Pick related VALE Statute from drop down list:
2
VALE funded Clerical VW -
Rodriguez will send 2500
Sentence Outcome letters to
crime victims via mail or email.
Crime victims will be notified
of the sentence and their
rights concerning Post
Sentencing Notification.
VW Staff document Sentence
Outcome letters and compile
quarterly reports
01/01/2020 -
12/31/2020
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
3
Victim Witness Assistants will
provide trial support for 160
trials in District, Juvenile and
County Court. .,
Provides crime victims with
guidance, education and
support throughout the trial
for efficiency and flow of trial
proceedings.
Victim Staff record
information on trial sheets
and compile for quarterly
reports.
01/01/2020 -
12/31/2020
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
14 Provide Crime Victim Compensation (CVC) Assistance to eligible crime victims.
Objective (include title of
person responsible)
Intended Impact
Data Collection
Time Frame
1
CVC Program (inlcuding VALE
funded Wilson) will provide
assistance to a total of 800
crime victims.
Crime victims will have
access to services and
possible funding to help
them heal from the criminal
incident.
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
01/01/2020 -
12/31/2020
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
2
CVC Program (including VALE
funded Wilson) will contact
100% of applicants in which a
criminal case has not been
filed.
Victims whose prepretrator's
case is not filed in the
criminal justice system are
still able to seek assistance
and reach a more whole and
balanced situation with CVC.
CVC database captures and
compiles all contacts for
quarterly reports
01/01/2020 -
12/31/2020
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
Project Specific Goals
page; I 9
CVC Program (including VALE
funded Wilson will provide
emergency assistance to 97% of
g y
[Crime victims who need helpg
aying for emergency needs can
access services to ease the
financial burden of the criminal
CVC Staff enter approved
emergency requests into CVC
database and compile for
01/01/2020 -
3
eligible requests within 72 hours.
incident
quarterly reports
12/31/2020
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (a)
Project Specific Goals
lT' a. a o I 10
ATTES
Wel• •unt Clerk to the :o. rd
B
Deputy Cler3to the :oard
VED AS TO UN /NG:L acAl.0 I
Barbara Connolly,
y, n troll
APPROVED AS TO FORM:
County Attorney
d.
BOARD OF COUNTY COMMISSIONERS
W,LD COUNTY, COJZORADO
Barbara KirkmeyerChair
22 .
DEC 162019
APPROVED AS TO SU: TANCE:
el J. Rourke fected Official
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