HomeMy WebLinkAbout720562.tiff i </it 7i'
•
RESOLUTION
WHEREAS, heretofore and on December 1, 1969, by Resolution,
the Board of County Commissioners, Weld County, Colorado, did enter
into an agreement with Nelson, Haley, Patterson and Quirk to conduct a
feasibility study concerning the creation of a data bank in the office of
the County Assessor of Weld County, Colorado, and
WHEREAS, as the result of such study a proposal has been made
to establish the Northern Colorado Regional Information System, and
WHEREAS, there has been submitted a letter of agreement for
the establishment of the Northern Colorado Regional Information System
and providing for the administration thereof, and
WHEREAS, the Board believes it to be in the best interest of
Weld County to enter into such agreement for the establishment of the
Northern Colorado Regional Information System on the basis recited
therein.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that said letter of agreement,
copy of which is attached hereto and made a part hereof by reference, be,
and it hereby is approved.
BE IT FURTHER RESOLVED that the Board be and it hereby is
authorized to execute the agreement as submitted and to make the same
effective forthwith.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 26th_ day of January,
1972.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO/1/ �/l. i.G'�-r
/
ATTEST:
' Cl o he BT oo rd
G /J� epoly County Clerk
�APPROV D AS TQ FORM:
1 County Att orney U
720562
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LETTER OF AGREEMENT
The following paragraphs outline the responsibilities of the
Bureau of Business and Public Research (UNC ) and the Weld
County Planning Office in administering the data contributed
by the County to the Northern Colorado Regional Information
System.
1 . The Steering Committee of the Northern Colorado Regional
Information System will coordinate the incorporation of the
Assessor ' s date into the information system and to advise
the Bureau of Business and Public Research on matters of
policy . This committee will be comprised of individuals
and organizations mutually acceptable to the Weld County
government and the Bureau of Business and Public
Research .
2 . The Bureau of Business and Public Research will :
A . Cross reference the census and Assessor ' s data to use
by members of the Steering Committee .
B . Develop the appropriate computer software necessary
for the retrieval and display of the data .
C . Administer , through the Director of the Bureau of
Business and Public Research , the information system ,
and assume responsibility for reporting to the Steering
Committee regarding all aspects of data bank operations .
D. Service members of the Steering Committee ' s demands for
information retrieval and display at cost.
3 . The County will :
A. Provide the Bureau of Business and Public Research
the Assessor ' s data and semi -annual updates in the
form and on the dates agreed upon .
B . Provide the Bureau of Business and Public Research two
sets of aerial photographs of Weld County indicating
land parcel identification and appropriate census over-
lays for the aerial photographs , indicating census
tract , census county division , enumeration districts ,
and census block boundaries .
4. Bureau agrees that no requests for data will be serviced
that reveal the identity of individual property owners .
Further , the Bureau agrees not to release information at
levels of aggregation below the level of the census block
without the written permission of the Weld County Assessor .
5 . Any revenues generated from sale of this data to outside
sources will be used exclusively for data bank development
and information dissemination . It is understood that the
Steering Committee will have access to all records regard-
ing the receipt and disbursement of these funds which will
be located in a special account used exclusively for data
bank transactions . The Bureau will report data bank devel -
opment and progress on a quarterly basis to county officers .
6 . All computer software developed by the Bureau of Business
and Public Research will be considered the property of the
Bureau . Members of the Steering Committee , at their op-
tion , may call for a dump of all the information they have
provided the Bureau . The Bureau agrees to provide the data
at cost. The individuals that sit on the Steering Committee
or the organization they represent have no claim to any
computer software or file system components developed by
the Bureau in the course of establishing the data bank .
7 . All requests for data must be initiated by an individual
or organization represented on the Steering Committee .
8. New members may be added to the Steering Committee by un-
animous vote of the existing Steering Committee members .
9 . Any member organization may withdraw from the Steering
committee and/or data bank without penalty at any time .
g 1CXkaWdRMKIt 4XXX F . L o u s t a l e t , Weld
ICIZ0IK0W County Treasurer
/ �),�2rte�1 ,�'G�(��t�l�r� J � �(� J�� UTA.
J/ 1
`Turman Lorenson , Weld County liam�Q L Duff Jr . , i ector
Planning Director Bureau of Business and Public
Research
Board of County Commissioners
/ / / // Weld County, Colorado />
J �(f�7 Goo �/ il ` . BY, � r�.- /Y-47,t- e*
Herbert Hansen , Weld County l /
Assessor / �-
Ct( iJ . ��r�,�,,
ATTEST: +�
Cle o e r.
APP• t A 'CO FOR • � DeFofY Cocm3„
1 —
Yr� V
oun ttorney
•
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•
MEMO
TOa Weld County Commissioners
FROM* Burman Lorenson
• RE* Agreement Governing Weld County' s Participation in
• Northern Colorado Regional Information System
Last week the County Attorney, Assessor and. Treasurer met
with Bill Duff from UNC to discuss the guidelines to be followed
in administering the information provided by the County to the
Regional Information System. The attached. letter of agreement
is the result of that meeting.
I assume that I will be responsible for coordinating
the County' s activities with the University in setting up
the system in as much as my department will probably be the
•
• most frequent user of the system. For this reason I request
that in the Commissioners' resolution of acceptance of the
agreement I be officially delegated the responsibility of
representing the county on the system' s steering committee.
W
e, Jew
12/10/71 n']� 1 S ())Il
!
We , the undersigned , support the creation of a Weld County 1
data bank as a joint effort by the educational and business
communities and governmental agencies to better their ser-
vices to the citizens of Weld County. The data bank will
not only minimize duplication of effort in data gathering
but will also serve as a focus of cooperation , both public
and private , to promote efficiency , economy , and quality
in education , business , and government.
Richard C . Perchlik Joe Tennesson , President
Mayor of Greeley Greeley Area Chamber of
Commerce
Marshall Anderson , Chairman Richard R. Bond , President
Board of County Commissioners University of Northern
Colorado
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10 December 1971
GREELEY CIVIC CENTER
GREELEY, COLORADO
�
S0031
Members
Weld County Data Bank
";,I, Greeley, Colorado 80631
rill-
, ,• !`� Gentlemen:
,. JC11 Attached is a "Proposed Agreement To Establish The Weld
CITY COUNCIL County Data Bank." This incorporates the revised Memo from
MAYOR William Duff to Burman Lorenson referring to the "Letter of
OR RICHARD A. PERCHLIK
Agreement Establishing a Weld County Information retrieval
COUNCILMEN
system."
NED CALLAN
GI GATES
GEORGE HALL The City of Greeley feels this "Proposed Agreement. . ."
GIL HAUSE
.LAMES SMITH meets ,the concerns of the University and that the structure,
i WAYNE SODMAN
role and obligations of the Weld County Data Bank and its
members be explicitly stated prior to signature of the agreement.
This "Propsed Agreement. . ." is the City of Greeley's
position on the.Weld County Data Bank. The City of Greeley
will not sign an agreement, however, until the City has reviewed
the agreement cover letter which was to be drafted by the Weld
County Planning Director.
Sincerely,
n
``
U. l V 1--
. C. .3C-
Walter W. Fell, II •
WWF:ka 1
Enclosure
PRELIMINARY DRAFT "..e•
•AGREEMENT 5 �� f do
To o� G
pert
ESTABLISH fA , \ /�1 ^J
THE eobJO
WELD COUNTY DATA BANK s J..
��
PART I. NAME j� k •
The name of this organization will be the WELD COUNTY DATA BANK. .
PART II. AUTHORITY
A. ORIGINAL AUTHORITY
All the necessary authority for the creation and operation of
the Weld County Data Bank is hereby transferred to the Weld County
Data Bank from the signatories of this agreement.
B. RELATIONSHIP BETWEEN THE NORTHERN COLORADO REGIONAL INFORMATION
SYSTEM AND THE WELD COUNTY DATA BANK
The Weld County Data Bank is not a part of the Northern Colorado
Regional Information System. The farmer is separate and distinct from
the latter.
PAGE TWO
WELD COUNTY BANK AGREEMENT
PART III. PURPOSE
A. To cross-reference the County Assessor's computer tapes to the
U.S. 1970 Census tapes.
11rei..,,t..J..:}},,
B. To rn000rdinatkhe computer tapes of additional.agencies and/or
groups into the Weld County Data Bank.
C. To administer the storage,retrieval and distribution of the data
which is included in Weld County Data Bank.
PART IV. ORGANIZATION
A. STEERING COMMITTEE:
1. MEMBERSHIP:
A. Director, Bureau of Business and Public Research, University
of Northern Colorado.
B. Planning Coordinator, City of Greeley.
• C. Planning Director, Weld County Government.
D. Representative, Greeley Chamber of Commerce.
2. CHAIRMANSHIP:
A. The Director of the Bureau of Business and Public Research of
the University of Northern Colorado shall serve as the perma-
nent chairman of the steering committee.
3. RESPONSIBILITY: - -
A. To set the policy of the organization.
B. To review the administration of said policy.
PAGE THREE
AGREEMENT
B. ADMINISTERING BODY:
1. DESIGNATION:
The Bureau of Business and Public Research, University of
Northern Colorado, shall serve as the Administering Body.
2. RESPONSIBILITY:
A. To administer the policy which is set by the Steering
Committee.
B. To administer the Information System.
li C. EXECUTIVE OFFICER:
, 1. DESIGNATION:
The Director of the Bureau of Business and Public Research of
the University of Northern Colorado shall also serve as the Execu-
tive Officgrof the Weld County Data Bank.
2. , RESPONSIBILITY:
A. To serve the Steering Committee of the Weld County Data Bank.
B. To administer the policy of the Steering Committee.
PART V. RESTRICTIONS ON THE USE OF THE DATA
A. No data will be released that will reveal the identity of individual
property owners.
B. No information will be released at levels of aggregation below the
level of the census block without the written permission of the Weld
County Assessor.
PAGE FOUR
AGREEMENT
PART VI. USE OF THE DATA
A. The Use of Raw, Stored Data: -
1. Only the official members of the Steering Committee may request
the retrieval of data from the Data Bank computer tapes.
2. No individual or group who is not a member of the Steering
Committee may request the retrieval of data.
3. If any member of the Steering Committee shall determine that
the request of an individual or group has important redeeming
public value, they may sponsor the request for the retrieval
of the data on the behalf Of said individual or group.
B. The Use Of Previously Retrieved Data:
1. Once data has been retrieved at the request of a Steering
Committee member, it is public property.
2. Any and all citizens may request and obtain any and all
previously retrieved data.
PART VII. COST OF DATA RETRIEVAL AND DISTRIBUTION
` A. The Cost Of Data Retrieval And Subsequent Distribution:
1. The cost of data retrieval for the Steering Committe members
shall never exceed the actual cost of the work.
2. The cost of data retrieval for individuals and groups who are
not members of the Sterring Committee will be set by the Steering
Committee.
PAGE FIVE
AGREEMENT -
B. The Cost Of The Distribution Of Previously Retrieved Data:
1. The cost of distribution of previously retrieved data for the
Steering Committee members shall never exceed the actual cost
of the work.
2. The cost of distribution of previously retrieved data for
individuals and groups who are not members of the Steering Committee
will be set by the Steering Committee.
PART VIII. FUNDS
1. The Steering Committee will control and appropriate all funds.
2. Any and all revenues generated from the operation of the Weld County
Data Bank will be used exclusively for the development of the Data Bank.
PART IX. CONTRIBUTIONS FROM THE PARTIES OF THIS AGREEMENT
A. The Bureau of 'Business and Public Research of the .University of
Northern Colorado:
1. The Bureau will develop the appropriate computer software
necessary for the retrieval and display of the data. All
computer software developed by the Bureau will be the property
of the Bureau. The Weld County Data bank and its constituent
parts will have no claim to any computer software or file system
compRnts developed by. the Bureau in the course of establishing
the data bank.
PAGE SIX
AGREEMENT
2. The Bureau will administer the Data Bank System.
B. The City of Greeley:
1. The City will submit to the Bureau two sets of parcel
identification aerial photographs of the City of Greeley.
2. The .City .will submit to the Bureau two mylar overlays
of each parcel identification aerial photograph of the
City of Greeley according .to the following descriptions:
A. One mylar will illustrate the boundaries of the
census county divisions, the census tracts, and the
enumeration districts.
B. One mylar will illustrate the boundaries of the
census blocks.
3. The City will submit to the Bureau one blue print copy
of each of the above listed mylar overlays.
C. The County of Weld:
1. The County will supply the Bureau with a copy of the 1971
Real Property computer tapes of the weld County Assessor.
2. Beginning in 1972 the ,County will supply the Bureau with a
copy of the Real Property computer tapes of the Weld County
Assessor for every succeeding year.
3. The County will furnish the Bureau with semi-annual updates
of the Real Property Computer tapes of the Weld County Assessor
when directed by the Steering Committee.
es
PAGE SEVEN
AGREEMENT
4. The County will submit to the Bureau two sets of parcel
identification aerial photographs of:
A. All unincorporated territory in the County
B. All incorporated territory in the County except for
the City of Greeley.
5. Where census block information is available, the County
will submit to the Bureau two mylar overlays of each parcel,
identification aerial photographs of the County of Weld,
according to the following descriptions:
A. One mylar will illustrate the boundaries of the census
county divisions, the census tracts and the enumeration
districts.
B. One mylar will illustrate the boundaries of the
census blocks.
6. Where census block information is not available, the County
will summit to the Bureau one blue print copy of each of the
above listed mylar overlays described in Sections 5 and 6.
D. The Greeley Chamber of Commerce:
�.
PAGE EIGHT
AGREEMENT
PART X. WITHDRAWAL
A. Any party to this agreement may withdraw from the Weld County
Data Bank.
B. The withdrawing party will submit to the Steering Committee
a statement of withdrawal at least thirty (30) days prior to the date
of their withdrawal
PART XI. EFFECTIVE DATE
This document becomes effective at the time and on the date of its
signature by the parties to the agreement.
SIGNATURES OF THE LEGAL REPRESENTATIVES OF THE FOLLOWING ENTITIES:
1, .
President, University of Northern Colorado
2.
Chairman, Weld County Board of County Commissioners
3.
Mayor, City of Greeley
4.
President, Greeley Area Chamber of Commerce
Date: •
SEALS
eleS el'ft.
ENGINEERING
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'O9' �T4 NT9' I NELSON, HAL-...Y, PATT��I"' SON AND QUIRI., INC.
li r 2021 CLUBHOUSE DRIVE GREELEV. COLORA0080631 4p use,?
PHONE 303.
HHOONNE303. 353.!244
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August 19, 1971
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Mr. Herb Hansen `G �� '4
Weld County Assessor �r>.
9th Ave. & 9th St.
Greeley, Colorado
Dear Herb:
In accordance with recent conferences we have had with Mr. Lorensen, Mr.
Loustalet and yourself, we are pleased to present a proposal to complete a
parcel identification system on the remainder of the County not presently
covered by quarter section maps prepared by this office. As has been dis-
cussed, the parcel identification system will be completed on four section
aerial photographs prepared for the County by the Soil Conservation Service.
This proposal will modify our original mapping proposal dated February 1 ,
1968, so that the four section maps described herein will replace township
maps, four section maps and section maps as described in the original proposal .
Information to be Plotted
It is understood that generally the parcels to be plotted under this proposal
will be described by metes and bounds or as a definable part of a section.
It is not intended that highway, railroad, or County road right-of-way lines
be plotted unless they are described by metes and bounds.
All land described as definable parts of sections of land shall be plotted
as such using land division lines as evidenced by the photographs. Land de-
fined by metes and bounds descriptions shall be plotted exactly as described.
All section lines and section corners shall be plotted according to discernible
land division lines and fences where possible. Section numbers shall be shown
at the four corners of each of the four sections shown on the map. In addition
to the above, township and range numbers shall be shown on the index of each
map.
Information not Included
It has been agreed that certain information is not absolutely necessary for
the primary purpose of the maps. These items include: dimensions of metes
and bounds properties; railroad, highway, County road, utility, and private
rights-of-way unless specifically described as a separate parcel .
_. MC.' CC a ADEL'CV nOluJ1 11111!`7!4{1 A 0 11CufICY tans:b m __ __
Mr. Hansen
8/19/71
Page 2
Information Furnished by County Officials
It is understood and agreed that the County shall furnish all legal des-
criptions of the individual parcels, along with record owners for parcel
identification. Legal descriptions of any public land, or right-of-way
to be plotted, shall also be furnished at the same time. The above in-
formation shall be indexed according to range, township, and section.
Parcel Numbering System
The parcel numbering system shall be the same as has been used on quarter
section maps prepared by this office.
Discrepancies in Data Furnished
Nelson, Haley, Patterson and Quirk, Inc. will identify areas where discre-
pancies or omissions are found so that the County can render a decision on
the proper disposal of these discrepancies. In these cases, a copy of the
preliminary map will be furnished to the County with the discrepancies clearly
noted. Upon the decision of the County officials as to the proper disposal
of the discrepancies, NHPQ will correct the original map without additional
charge. It is understood and agreed that, although every effort will be made
to plot all data accurately and precisely, NHPQ cannot be responsible for
discrepancies or conflicts contained in the legal descriptions and other
furnished information:
Ownership and Storage of Maps
As a part of this proposal , Weld County will be supplied with a sepia of the
original photographic mylar and two prints of each completed map. It is
understood and agreed that the original photographic mylars will remain the
property of Weld County, but will be retained in the files of NHPQ until
drafting is completed.
It is further understood and agreed that Weld County shall have the sole
authority over the dispersal of prints of the maps. This office will run
prints only on the order of Weld County officials. The County may order
as many prints as they may require for their own purposes, or even to sell
to other public and private agencies. NHPQ will furnish all ordered prints
to the County for a fixed charge of $0.50 per print. No charge will be
made for the sepia, working prints or the two prints of the completed map
described above.
Time Schedule for Completion
ine entire program can be accomplished over a one to three year period as
dictated by Weld County, allowing the County to budget funds as they wish.
Selection of Areas to be Mapped
It is understood and agreed that Weld County officials shall select the areas
to be parceled and the priority under which the work will be performed. It
is further agreed that Weld County will select and authorize NHPQ to proceed
with work in one contiguous area consisting of a minimum of one third of
the anticipated maps.
Mr. Hansen
8/19/71
Page 3
Areas of Duplicate Coverage
In areas previously parceled on quarter maps, a note of reference will be
made showing the appropriate quarter section map number.
Cost of Services
Nelson, Haley, Patterson and Quirk, Inc. agrees to furnish the above des-
cribed services for a fee equal to $20.00 per map plus $1 .50 per parcel .
These unit prices shall include all printing, drafting, plotting, and coor-
dinating of the work, including all miscellaneous tools , equipment, and
labor. The unit prices shall include the furnishing of a sepia of the
original photographic mylar, a preliminary print where required and two
prints of each completed map.
If the County desires a photographic mylar reproduction in place of a sepia
before any drafting is done, an additional charge of $8.00 per map will be
made.
If County officials determine that township and range numbers are not neces-
sary on the index, a total of $0.60 per map.may be deducted.
Quarterly billings will be made by Nelson, Haley, Patterson and Quirk, Inc.
at the end of each quarter for maps completed and delivered during that
quarter. In the event preliminary maps are delivered to the County with
discrepancies noted during a given quarter, such maps shall be charged for
as completed work. NHPQ will make the subsequent corrections, as directed
by the County, without additional charge.
After the original maps have been completed, NHPQ agrees to furnish all prints
ordered by the County at the stipulated unit price, but will bill for printing
services on a monthly basis. An itemized statement of the number and descrip-
tion of each printed map will be furnished with the monthly billing.
If the above described proposal meets with the approval of the appropriate
Weld County officials, a resolution of the County Commissioners accepting
this proposal will be considered our authority to proceed with the work.
We believe acceptance of this proposal will lead to completion of a project
which will be of great value to a number of County officials.
Very truly yours,
NELSON, HALEY, PATTERS9,...and QUIRK, INC.
Richard D. Lamb, P.E.
RDL/cc
cc: 14r. Burman Lorensen
Mr. Mike Loustalet
i-. .-.
5/12/71
Western Aerial Photographic Laboratory
Compliance and Appeals Divisions - ASCS-USDA
2505 Parley' s Way
Salt Lake City, Utah 84104
Att: Mr. Bocker
Dear Mr. Booker:
We have noted some additional photos that need to be
printed . We are missing Sections 35 and 36 of Town-
ship 11 North , Range 67 West and Sections 1 and 2 of
Township 10 North , Range 67 West. Also missing is the
photo that has Sections 3 , 4 , 9 and 10 , Township 4
North , Range 66 West , Sections 5 , 6 , 7 and 8 , Township
4 North , ' Range 66 West , Sections 3 , 4 , 9 and 10 of Town-
ship 11 North , Range 56 West and Sections 15, 16 , 21 and
22 of Township 11 North , Range 56 West.
We are returning an extra photo YB 7KK 168. Would you
please send us the missing photos .
Sincerely„
Burman LQrenson
Planning Director
BL/dh
I,
3/10/71
Western Aerial Photographic Laboratory
Compliance and Appeals Divisions-ASCS-USDA
2505 Parley ' s Way
Salt Lake City, Utah 84104
Att : Mr. Bocker
Dear Mr. Bocker:
In our recent shipment of air photos we received
a duplication . Photo number YB 2KK 269 is a
duplicate of YB 2KK 267 . YB2KK 267 is correct.
Please send us a replacement for YB 2KK 269
showing the area just south of YB 2KK 267.
Sincerely ,
Burman Lorenson
Planning Director
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U. S. DEPARTMENT OF COMMERCE i. File Reference 2. Approp. code 12a. Project No.
FORM BC-505o BUREAU OF THE CENSUS I
(ANDPRES.CeV A.M. CH. 01 43/r71/!M 419 I 023
AND CH. D . JJ// // M/��
OFFICIAL COST ESTIMATE AND ACCEPTANCE 3. Date of Estimate 4. Sponsoring Division
(Reimbursable work or services) 01/06/71
6. Conditions of Acceptance. In response to your inquiry, there
5. Requested by is described in item 7 certain work and the estimated cost
thereof. The Bureau of the Census is willing to undertake
Eirer DUMAS Scholl this work subject to the conditions stated on the reverse of
Fib Coo_�t.�Jw+. this form which are incorporated in this agreement, unless
*u�a�,� C��...��..,srsrr���.�, jii�p1�]lysill'�r�a�dya��l�.s. � �.e� modified in item 7. If You wish to proceed with the work,
Serve oe Building
_.ding i10 please sign the original and green copy and return them with
g^��l'ea �� your check or money order made payable to Census, Depart-
fii'�Q/ (�pj,Qraldp J ment of Commerce,(Federal agencies use SF-1080 or SF-1081)
Lunless other financiol arrangements are provided in item 7.
7. Description of work, estimate of cost, time for completion, special conditions, and reference to incoming
this estimate is **bldtted in , y� December 23, 1970. The Bureau
023 individual
can tarnish Dliaso (black et whiter) prints of the five county sap
place asps and the vicinity sup sheets for Greeley end %indoor, used in taking the 1970
Camas, for maid Count, Colorado for an estimated cost of $47.00. These amps show
amuse tracts as well as all other geographic boundaries obsernal by the Census.
The cost can be reduoed to $19.00 if you do not require the place saps that contain
only one enumeration district tances the Obscene,. essaratiall7
information onthe Canty nape BD). In these ptthat they show interior
street pattern
and more precise delineation of municipal boundaries.
If you wish to proceed with the order, please comply with conditions of acoeptanae is
Its 6 of this form. If you require an invoice in order to isms a check, please consider
this agreement as such. No other invoice will be issued.
The final charge will be determined by the actual
t ® The amount stated above will be the final charge for the work costs incurred.
(_ described, provided agreement is concluded within 90 days of
g the dale of estimate (Block 3). stated in item 5, by
'\ 8.Approved for the Bureau of the Census by
9.Accepted on behalf of the parry
-- . Name
Name William T. Tay
Cast, (�eogam+w Division. Title
Titl Q
(3) Return This Copy and Original with Remittance to: The Bureau of the Census,Washington,D.C. 20233
University of Northern Colorado • Greeley.Colorado 80837
IN
School of Business 303 5/•2821
April 13, 1971
MEMO
To: Data Bank Steering Committee
From: William Duff
Re: Census Data
We have the display program for the first count, both population
and housing, census data written and operational. At our next steering
committee meeting we will give you a print out, for your county,
aggregated to, enumeration district. In addition, we are presently
writing up a set of procedures you will need to follow in order to call
for additional, less aggregative data retrieval.
I will be contacting your secretary sometime during the next week
to arrange a convenient time for the meeting.
The agenda for this meeting will be as follows:
1. Explanation of census print outs and format.
2. Explanation of the procedure to be followed in requesting
additional census information.
3. Cost procedures.
4. Planning the integration of the assessor's files (I hope you
will have completed the survey sheet I sent you last month.
It will be very helpful in the planning process) .
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STATE - COUNTY
SYSTEMS SHARING ASSOCIATION
Mr. Burman Lorenson Barton Buss, Chairman
Planner - Weld County weld County Courthouse
Greeley, Colorado 80631
Courthouse
Greeley, Colorado 80631
•
ARAPAHOE COUNTY
W.H. Wallace
Maury Thomas
BOULDER COUNTY Dear Mr. Lorenson:
Will Rittnar
Ann Leffingwell
EL PASO COUNTY Subject : Intra-County DP Systems
M.C. Port
W.C. Irwin State-County Proposals
WELD COUNTY
Barton Buss The County Assessors of various counties have during the past
H.H. Hansen decade made substantial investments within their data processing
DIVISION OF systems. The Programs, like
PROPERTY TAXATION Yyours, evolved from rather simple
R.E. Carper information concepts to a need for more complex-type operations.
A.G. Ferraro
During this period, the assessors have found it increasingly
difficult to substantiate the high development and installation cost
for desired programs and management reports.
In September of 1970, various counties met with the idea of
mutually establishing some data processing or systems cost
sharing ideas. It was from this original meeting that four counties
have organized as an association. The cooperative group has
objectives of developing systems that can be used on a cooperative
basis. We hope you will directly or indirectly become involved
within this local-government movement. We solicit other agencies
and their DP contractors to join in this venture.
This is an invitation and request that you liaison with your county
assessor's and/or county commissioners' data processing center.
A clarification of issues regarding the association; a review of your
agency's application can be coordinated into the association's work
program; and recommendations of systems planning should be
considered by this group as they develop their inter-county concepts.
You may submit your proposals directly to the county assessor,
or if you prefer, you may submit your proposals directly to the
association.
Very truly yours,
•
/Barton Buss, Chairman
STATE - COUNI Y
SYSTEMS SHARING ASSOCIATION
MAR 9 1971
I I March 5, 1971
Berton Boss, Chairmen
Weld County Courthouse
Greeley,Coloredo 80631
T
ARAPAHOE COUNTY
W.N. Wallace
Maury Thomas
BOULDER COUNTY
WM RInner
Ann Lell'Novell SUBJECT: Inter-Agency Data Processing Meeting
EL pins° couNTY
M.C. Port
W.C. Irwin TIME: Friday March 19, 10:00 AC M. - 4:00 P. M.
WELD COUNTY
Barton Buss PLACE: Capitol Federal Savings
H.H. Hansen 2625 South Colorado Boulevard
DIVISION OF (Park only across the street in Shopping Center Area)
PROPERTY TAXATION pp g
R.E.Carper
A.O. Fvrero
This is a special invitation to all interested parties of State
and County government that are involved in data processing
systems. STACO will sponsor an open meeting on DP systems
Friday, March 19th, 1971.
We have invited representatives of Orange County (Santa Ana)
, California to make a comprehensive presentation of their successful
installation. We consider this system to be one of the finest
examples of ADP as it pertains to local government. Mr. Iiinshaw
and his associate will present the evolution of their system and
their present application. They will be available for specific
inquiries or questions as data processing relates to your
particular county operation.
Mr. Ilinshaw is presently the elected County Assessor of
Orange County. Ile is a former staff member of the California
State Board of Equalization. Further, he has been very active
in the study, implementation, and proposals of data processing
applications through the International Association of Assessing
Officers.
Sincerely yours,
f. y .
�3arton Buss; Chairman
r '
University of Northern Colorado • Greeley. Colorado 80631
i=
-L
School of Business 30.3!351-2921
March 5, 1971
Memo
To: Data Bank Steering Committee
From: William L. Duff
Re: Establishing priorities for data bank design.
Before I get to the prime purpose of this memorandum let me quickly outline
the kinds of things we have been doing at the Bureau of Business and Public
Research.
1. We have ordered, and expect delivery within the week, the first
count census data for Colorado. This file includes the 100%
data items included in the 1970 census by enumeration district.
2. The 2nd, 3rd, 4th, and 5th counts for Colorado are not yet
available. They were scheduled for distribution during the first
weeks in March. The census people in Washington told me last
week that they should be out shortly. They will notify us when
they are ready to be shipped.
3. We have written and are at present debugging a basic program
designed to provide access to the census data by item, by
geographic area. It should be ready by the time we receive the
tapes.
4. We intend to begin structuring the overall data base design
during the Spring quarter of 1971. You are asked to fill in the
attached data use survey in order to assist us in that process.
(It also details the information available through the census.)
I would appreciate your filling it out and returning it to us
as soon as possible but no later than the 1st of April.
5. The next steering committee meeting will be held during the
first two weeks of April.
ni>
"})�^ `r",i
3 /
J
r °j
e •�
University of Northern Colorado
Bureau of Business and Public Research
DATA USE SURVEY
March 3, 1971
The most efficient utilization of census data will derive not from
the mere possession of census summary tapes in a central depository, but
rather from careful identification of the analytical uses of such data for
purposes of program planning and other related decision-making activities.
Prior analysis of agency programs in terms of their objectives is therefore
necessary. In addition, the delineation of at least tentative or preliminary
research assumptions would be helpful in the structuring of data needs.
Attached is a general description of the information to be contained
in the summary tapes. It will be appreciated if all recipients of this
survey provide the requested information concerning their use of census
data. This information will be useful for the purpose of anticipating the
need for other sources of federal, state, and local data, and also the need
for generalized indicators, derived measures, projections, and other
information.
r•-•
To assist us in assessing your data needs, kindly supply the following
information:
I. (a) On the copy of the data item descriptions
(Tables 1 and 2) attached to this section,
check off the items in which you are interested.
If possible, assign top priorities in the order
of from 1 to 5.
(b) For each data item checked off, indicate if
a historical time series is desired.
2. Which o£ the census data items are related
to informational requirements of ongoing
programs or to the identification of new
programs of your agency? Please list the
programs individually by data items required.
In addition, any research or planning acti-
vity in your agency or department should be
listed, together with auy related data items
required.
3. (a) Are there any data sources (other than
Census of Population and Housing) that
are necessary for research, or for long-
range planning by any division of your
agency?
(b) Are there any additional data sources you
can think of that can be utilized in
conjunction with census data items?
a
4. Apart from the selection of individual data
items, please describe the nature of socio-
economic or other relationships pertinent to
the program planning or research activities
you engage in.
The responses to these questions should be submitted to the Bureau of
Business and Public Research no later than April 1, 1971. Please address
them directly to:
Mr. William L. Duff, Jr.
Director
Bureau of Business 6 Public Research
School of Business
University of Northern Colorado
Greeley, Colorado 80631
If there are any questions regarding the questionnaire, kindly get
in touch with either Steve Teglovic (351-2392) or Bill Duff (351-3280).
TABLE I
Data Item Descriptions
P H ROUSING
R I
I S .Places Places Places
0 T SMSA of of of Counties m d y a
u w to N CJ
R 0 The and 10,000 2,500 1,000 2,, g o � M
I R Subject tate Compo- or to to Total Rural Farm i ; 0 ' u
T I nent more 10,000 2,500 1/ 2/ 2/ u o o if, w
Y C Parts 1/ 1/ 1/ m o t) 4 t H
L
100-PERCENT ITEMS
Access X X X X
_ _
Rooms X X X X X X3/ X3/ X X X
_ _
Units in Structure . X X X X X X X X
_ _
Basement X X X
_ _
Population, 1970 X X X X X X R X
_ _
_ _ Persons per Room X X X X X X3/ X3/ X X X
_ _ With Plumbing X X X X X X3/ x3/ X X X
Color X X X X X X X X X
_ _
Tenure X X X X X X3/ X3/ X X X
_ _
_ _ Vacancy Status . . . X X X X X X X
Duration of Vacancy X X X X X X X
_ _
Bathtub or Shower . X X X X X X X
_ _
Plumbing Equipment . X X X X X X X X X X
Toilet Facilities . X X X X X X X
_ ....
Water Supply . . . . X X X X X3/ / X
_ _ Complete Kitchen . . X X X X X X X X
Facilities
Value X X X X X 3� X3� X X X
_ _
_ _ With Plumbing . . X X X :C X— X— X
Contract Rent X X X E X X X X X X
_ _
With Plumbing X X X X X X
_ _ Telephone Available X X X X X3/ X3/ X
Persons X X X X X— X— X X X
20-PERCENT ITEMS
Year Structure Built X X X X X— X3/ X XI
_ _
Units in Structure X X X X X X X XI
(continued)
.-. /11
TABLE I (con't.)
P H
S I HOUSING
I S
O T Places Places Places
R 0 SMSA's of of of Counties ni d a i
I R and 10,000 2,500 1,000 yo i a' o ,� a
i m m
T I Subject The Urban- or to to Total Rural Farm P4 `
e
Y C State ized more 10,000 2,500 1/ 2/ t o o no
t
J
A Areas 1/ 1/ ro bo P w
L t�+ gzaw4
Gross Rent . . X % X R x
__
Far/ /
_ _ Heating Equipment % X X X % x %
15-PERCENT ITEMS
z _ Bathrooms . . . . X x X R X R R
_ _ Sewage Disposal % % % R 7�
Source of Water. . % x X X / X-/
Air Conditioning . X X % X X X X
— Autos Available . R % % X X X %
_ _ Yr. Moved into Uni X X X X X % x
r 5-PERCENT ITEMS Xi
t/
X / x4/ X4/ X x
- - Second Home . . . X / X4/ XY, R R
_ _ Clothes Dryer X Al xJ } '/ % X
_ _ Clothes Washer . . X X4/ X21 / X %
_ _• Dishwasher . . . . X X4/ X4/ �+/ X x
_ _ Home Food Freezer X XJ W X4/ X x
_ — Cooking Fuel . . . X XJ X4/ xJ X X
_ _ House Heating Fuel X XJ x4/ 4/ X x
_ — Water Heating Fuel X X4-/ 7 '/ / x x
-_ -_ Television (seta) X / 1 R R
Television . . . .
— — (UHF-equipped) A/ R R
Battery-operated X X4/ xJ
radio
_ _ Elevators . . . . X la/ X�
1/ Data for units with Negro head are only shown for areas with 400 Negro inhabitants
or more.
2/ In this column, the only items shown for units with Negro head are those to which
footnote 3 applies.
3/ Data shown for units with Negro head if 400 Negro inhabitants or more.
4/ Data for units with Negro head are only shown for areas with 10,000 Negro inhabitants
or more.
r-. ^
TABLE 2
Data Item Descriptions
POPULATION
P H eas with
R I m o m egro pcpu- !
I S m uo 0 o lation of
0 T Characteristics a. o o d a 400 or more i
RO' ro c N roim 0;
I R
T I u 0o 0 o CO 0 & u 49 o o m
Y A w 3o 3338 3338 al 4-i I bi m dob `1 .
dIn oo uo o aril u6 uo a
L ow w .00 `°to o owe 3a �n o
ou. �na .+ 8A @ oE`n as 8
Marital status
_ _ Age X X
_ _ Relationship to head of household X X
_ _ Families by number of own children X
Nativity and parentage X X X X
_ _ Country of origin XXXX X
_ _ Mother tongue X X X X
_ _ State of birth XXXXX X X
_ _ Residence in 1965 XXXXX X X
_ _ Year moved into present house . X X
_ _ Place of work X X X X
_ _ Means of transportation X X
_ _ Veteran status XXXX X
_ _ School enrollment XXXXXX X X
_ _ Years of school completed . . . X X X X X X X X
_ _ Vocational training X X
Children ever born X X X X X X X
_ _ Family composition X X X X X X
_ _ Previous marital status X X
_ _ Group quarters population by type X X X X
_ _ Disability X X
_ _ Employment status XXX X X X X X X
_ _ Occupation X X X X X X X X
_ _ Industry XXXXXXX X X
_ _ Weeks worked X X X X X
Class of worker X X X X X X X
_ _ Last occupation of unemployed . X X X X X
_ _ Work status in 1965 X X
_ _ Family income XXXXXX X X
_ _ Income of persons X X X X X
_ _ Median earnings for selected
occupations X X
_ _ Type of income XXXX X X
_ _ Characteristics of families and
persons with income below
poverty level XXXX X X X
Note: For many subjects the amount of detail has been collapsed in mcving
to small areas.
•
1/21/71
W -stern Aerial Photographic-Laboratory
Compliance and Appeals Division — ASCS — USDA
2505 Parley's Way
Salt Lake City, Utah 84104
Att: Mr. Docker '
Dear Mr. Booker:
We would request the following changes in the format of the
airphotos for Weld County:
1. ,' We would request that the airphoto image be reduced
r
to 224." x 22'u.
I
2, We would also want the image to be moved further to
I the left as shown on the enclosed sample.
�t Make. a new legend using the legend on our sample.
i viu arc willing to pay the additional cost on this.
I,
Although we show a bo_der on the eample, we will put this on
thc shlets ourself and you are not required to do it. the
half—t ha and all other items are satisfactory.
We acknowledgt, that them will be a delay in materials and
that ;,lis is acceptable, and that the completion date 2bllthe
airphc�tos is expected in the first weak of March.
Burmai: Lorenson
Aanning Director
DL/3}i
I,
P-�ce S.-"+LA4-gee-K-
•
I4 ,
Darrell Holmes, President
University of Northern Colorado
Attached is a proposal for the establishment of The Northern Colorado
Regional Information System. Commitments and funds from all participating
agencies and departments other than the University have been secured. The
information contained in the proposal is intended to provide the
University a basis upon which a judgment regarding their support can be
made.
The undersigned have reviewed the proposal, agree with its provisions
and submit it for your consideration.
l Utz ltUA k�
William L. Duff, Director��r— S eve Teglovic ssociate Director
Bureau of Business and Public for Informatioe Services, Bureau of
Research Business and Public Research
•
Steer'-rig C m ittee Me Ker :
�7
illiam a el Burman Lorenson
•Larimer/ounty Comnk ssioner Weld County Planner
C/4/,eg Gill - George Evans '
City of .Greele Planning Commission Greeley Industrial Research Corp.
0
Ramon P. Heimerl, Dean
School of Business, UNC
PROPOSAL
For the Establishment of
THE NORTHERN COLORADO REGIONAL INFORMATION SYSTEM
written by
William L. Duff, Jr. , Ph. D.
Assistant Professor of Business
Director, Bureau of Business and Public Research
January 14, 1971
Abstract
This paper describes the conceptual design and specifies the costa
of establishing The Northern Colorado Regional Information System for the
area served by Colorado State Planning District #2 (Larimer and Weld
Counties) . This project is undertaken with the cooperation and support
of officials from Larimer and Weld Counties, representatives from the
public and private sectors within the City of Greeley and The University
of Northern Colorado.
The system is designed to serve three constituencies:
1. County and municipal planning officials within the two counties.
2. Organizations concerned with business and industrial development
within the two counties.
3. Those faculty and students at the University of Northern
Colorado interested in regional research and, planning.
2
The information system is to be built in a flexible format. It is
to be composed of an initial information base of two computerized file
sets--1970 U. S. Census and local assessor's data for the two counties.
This information will be supplemented by library maps, reports and related
non-computerized materials.1
The information system will be administered by the Bureau of Business
and Public Research, adjunct to the School of Business at the University
of Northern Colorado. The immediate (first year) objectives of the Bureau
is the geocoding and cross-referencing of the two initial file sets for
urban areas within the two counties and developing the necessary display
software. Simultaneously, the Bureau and the Systems Steering Committee2
will jointly specify a plan for expanding the data base beyond the initial
file sets. Once the system is operational all information received by the
1. The UNC Center for Special and Advanced Programs has agreed to
supply the University Library with copies of books used in their planning
. curriculum. ' The library intends to use these books and the materials
provided by the Regional Information System as the basis for a special
collection on planning. •
2. The Steering Committee members are:
George Evans, Executive Director
Industrial and Business Research Corporation
Greeley, Colorado
Charles Gill, Member
City Planning Commission
Greeley, Colorado
Ramon Heimerl, Dean
School of Business
University of Northern Colorado
Burman Lorenson •
County Planner
Weld County, Colorado
William C. Manuel
County Commissioner
Larimer County, Colorado
3
Bureau to be subsequently added to the system will be appropriately geocoded
• by the contributing agencies. The Bureau does not expect to be engaged
in any data collection activities.
The estimated first year costs of establishing the system is $16,399.40.
Of this total: 1) participating members outside the University
will contribute $ 1,740.00
These funds will be used to purchase U. S. Census tapes, tape
documentation and available software.
2) The School of Business will contribute $ 850.00
These funds will be used for office supplies, promotional
and telephone expenses.
3) The University is requested to contribute $13,809.40
These funds will be used to .support a computer programmer/
systems analyst ($7,200 for 11 months) , work study coding
assistants ($269.40 for 900 hours at $0.30 per hour) , and a
secretary ($4,440 for 11 months) . This figure does
not include office space or equipment or storage costs for
1
non-computerized materials. The University librarian has
expressed interest in having the system located in its new
facility on the College Park campus and has offered to provide
space and share the expenses of basic office furniture and
equipment with the School of Business.
Computer time will be paid for on a project basis. System users
will be charged on a, cost plus basis. Initially, any computer time that
cannot be charged to users will be charged to the School of Business
account. It is expected that the initial demands made on the computer
4
center will be minimal. All software will be developed external to the
center and machine time will be scheduled during the time typically set
aside. for student and faculty research activities (12:00 a.m. to 8:00
a.m.).
.-.
s
Introduction
This report outlines the conceptual design and specifies the costs of
establishing The Northern Colorado Regional Information System. The system
is being developed to serve the public and economic planning needs of the
Northern Colorado Region. Initially, the system will be based on two data
file sets: the 1970 U. S. Census and information from the assessor's
files in Weld and Larimer Counties. Later the system may be expanded to
cover a deeper and later still a wider geographic data base.
This report was written and the project initiated after conversations
with community and state planning officials, and administrators at UNC.
In addition, planners from various cog agencies and experts in data bank
design have been consulted.' •
Organization of the Report
The body of this report is divided into three major sections.
Section One: BACKGROUND & OBJECTIVES. Outlines the rationale for
establishing the Northern Colorado Regional Information System and the
specific objectives to be served.
Section Two: SYSTEM DESIGN AND TIME FRAME FOR TASK COMPLETION.
Describes the organization and content of the proposed sytem employing
the development of, a set of inter-related computer files supplemented by
a library of printed documents and maps.
Section Three: ADMINISTRATION, STAFFING AND FUNDING. Outlines a
• 1. Materials received from these sources are available through the
Bureau of Business and Public Research and have been ordered or placed
on file in the University library.
• 6
recommended administrative structure, including staffing requirements,
as well as funding levels and procedures.
7
SECTION I
Background and Objectives of the Northern
Colorado Regional Information System
The economist, Charles P. Kindleberger, identifies five stages of
economic growth:1 two preconditions for take off, take off, maturity, and
decline.
Although Professor Kindleberger invented his paradigm to describe the
growth patterns of developing nations, his schema seems to have relevance
to regional development as well. The Northern Colorado front range region
is clearly in the beginning phase of Kindleberger's third stage. We
have taken off and can expect to experience accelerated economic growth
for the next few decades.
This economic growth undoubtedly offers our community many opportunities
that are generally considered desirable. It comes, however, not without
its costs. It will inevitably be accompanied by a rapid population
increase and increased demands for services from both private and public
sectors of our economy. It is so obvious that perhaps it need not be
mentioned, but in most areas that have experienced these changes the net
result was not always judged favorable. They have experienced a deterioration
in the, quality of their environment. Most people agree that there was
also a concomitent decline in the quality of life.
Growth, however, cannot be escaped. With careful planning by concerned
citizens, however, the deterioration of the community can be minimized.
•
1. Kindleberger, Charles. International Economics, The Irwin Series
in Economics, 3rd Edition, 1963. Richard D. Irwin, Inc. , Homewood, Illinois,
p. 462.
r.
8
Planning involves making decisions in order to prescribe an orderly
and acceptable future. Rational decision making requires information. The
major objective of the Northern Colorado Regional Information System is
to provide those concerned citizens from the public, business and academic
community access to this information.
There are, however, a number of more specific ends to be served.
Among these are the following:
1. To support community research as well as the planning activities
of the academic community at UNC.
2. To develop applied data management techniques in the area of
Regional Information System.
a. Developing solutions to the problem of data acquisition,
data management, and data use.
b. Developing solutions to the problems of efficient data and
subsystem linking; developing techniques for facilitating
systems compatability and/or interfacing.
c. ' Learning more about the secondary impacts of the implementa-
tion of information systems on planning activities, including
implications for administrative organization and behavior.
3. To encourage the standardization of data inventories among
community agencies both vertically through successive levels of
user organizations and horizontally between organizations.
4. To develop means for disseminating reports of proven technical
developments in the area of regional planning.
9
SECTION II
System Design and Time Frame for Task Completion
Design Criteria:
The Northern Colorado .Regional Information System is designed to serve
the objectives outlined in Section I of this report. In meeting these ends
attention should be focused on the following five primary design criteria.
Capacity. The system must have the capacity to respond to user
requirements. It should also have the capacity to store, manipulate and
present data within the constraints we impose on it. The system is not
expected to collect information, nor is it required to provide a complete
data manipulation capacity. All data included in the system will be
accepted in machine readable form only. The decision to develop analytical
software will be made on an ad hoc basis depending on the ability of the
staff at the Bureau of Business and Public Research and the availibility
of other necessary University resources.
Compatibility. Compatibility between user needs and the various data
files contained within the system is essential. Moreover, compatibility
between the system itself and other systems in the state and the nation
is also vital.
Timeliness . Timeliness involves the temporal relationship between user
demands and system responses. The information output of the system must
be provided to the user within a satisfactory interval of time after a
query is made. This is of particualr importance when servicing the requests
of agencies represented on the Steering Committee.
10
Flexibility. As conditions change the original user requirements
placed on the system are likely to change. The system must be designed to
respond to these changes.
Economy. The importance of economy is not costs alone, but rather
the cost effectiveness of the system. The system will be evaluated by
balancing system costs against system performance with respect to the
systems objectives and the five design criteria listed above.
System Users: •
The system should be responsive to the needs of four distinct types
of system users.
1. The planning officers of Colorado State Planning District 112.
2. Local jurisdictions and local State and Federal agencies.
3. Commercial organizations.
4. The academic community, as well as other quasi-governmental
or* non-profit organizations.
•
System Design:
Geographic and Time Base: A common geographic and time base will be
developed for all data items.
1. The geographic base should disaggregate rather than aggregate.
It should allow for the aggregation of data into a variety of
different spatial units. It is recommended that the smallest
geographic unit for incorporated areas within the system be
the census "block." All other areas will be identified by
the census enumeration districts in which they fall. The
assessor's data and data from other sources as well, however,
11
will also be cross-references to land parcel identification
number.
2. A single, common time base should be adopted for all components
of the system, permitting the development of compatible historical
records and uniform updating procedures.
Time Frame:
Distinction should be drawn between 1) immediate requirements (up
to 11 years from funding date) , 2) short term requirements (one to three
years from funding date) , and 3) long term requirements (three to five
years from funding date) . The immediate, short term and long term tasks
of the Bureau in establishing the system should be as follows:
I. Immediate
A. !, To obtain and interface the two basic file sets--1970
U. S. Census data and assessor's data for Weld and Larimer
Counties.
B. To develop a system for basic displays of this data.
i
C. To design a system for updating the two basic file sets
and any other file sets (i.e. , public school, water,
employment, transportation, etc.) that the steering committee
agrees to append to the basic file sets.
D. To establish a framework to be used by participating agencies
for data collections.
E. To offer limited assistance in statistical analysis and
modeling to system users.
Thus, the immediate objectives are, in summary, to acquire the basic
file sets, to establish systems that provide access to this information and
' to plan the future expansion of the system.
12
II. Short Term Objectives
A. Expansion of the systems capabilities in data. analysis,
systems modeling and data retrieval.
III. Long Term Objectives
A. Completion of the basic system structure, incorporating a
range of statistical and system modeling capabilities,
and possible extension of the system into geographic areas
not included in Planning District U2.
System Content:
The system will be designed to contain three types of records:
computerized data files; non-computer based library of written reports,
books, maps and supporting documents; and internally generated systems
software.
1. Computerized Data Files. Initially (first year) the system will
contain two file sets from within Colorado State Planning District
U2; 1970 Census data, Assessor's data. Later in the short run
(year 2-3) the data base may be deepened within Planning District
#2. Still later, in the long run (year 3-S), the file set may be
expanded beyond the geographic limits of Planning District #2.
2. Non-computerized Library Files. The library files should include
the following elements:
a.' ' A complete set of continuously up-dated land use maps for
Planning District #2.
b. A complete set of U. S. Census maps for Planning District #2.
c. Records of all aerial photography and related physical
mapping within Planning District #2.
13
d. Copies of planning documents and reports from both within
the district and state and other significant planning
documents as available.
e. Back-up data sets for all computer files contained within
the system.
f. A continuously up-dated file of historical records and
data pertaining to Planning District 02.
g. A collection of reference books and materials on planning
technology.
3. Software. Development of the data files outlined above should
be accompanied by the development of a full set of systems
software. This should include:
a. : Basic software for assembling, retrieving, manipulating,
and displaying the content of the computerized data files.
b. Software for file maintenance and up-date.
c. A collection of basic statistical analysis packages.
(System/360, scientific subroutine package is available
and used on the UNC campus.)
d. ! Data aggregation programs for comparison across and between
files at varying spatial levels.
e. System modeling packages (long term) .
f. Graphic display packages (long term) .
•
14
SECTION III
Administration Staffing and Funding
In order to meet the set of objectives outlined above the following
administrative structure is proposed:
1. Overall responsibility for administration of The Northern Colorado
Information Retrieval System should be housed with the Director
of the Bureau of Business and Public Research.
2. Responsibility for information systems design will be housed
with the Director of Information Services.
3. Responsibility for the systems' long term development should be
housed in a steering committee comprised of system µsers. (The
names of individuals are presented in Section I of this report.)
4. Initial development of the system should be supported by the
University of Northern Colorado, the School of Business, and
user contributions.
5. All computer file development and expansion after the initial
basic file set (Census and Assessor's) has been established
will be supported by system users.
6. All demands for information output will be met with the user paying
the cost of data retrieval. The data retrieval costs are divided
into three parts:
a. Programming costs. The user may develop his own software
external to the Bureau and escape these costs.
b. Computer time costs.
15
c. Administrative costs. Members of the Steering Committee
may obtain data for their agency use for the sum of
programming costs plus computer time costs plus 10% of
this figure for administrative costs. All other users
will be charged at a higher administrative cost rate.
I
•
16
RECOMENDED RELATIONSHIP OF THE REGIONAL
INFORMATION SYSTEM TO THE UNIVERSITY
UNC
Administration
f I 1
School of Other Faculty --
Business and Departments
1
Other Departments Bureau of 1
Within School Business & Steering
of Business Pub. Research Committee
•
Periodic`
Ad hoc Publication Regional
Bus & Public on Regional Information --
Research Economic Cond. System --—- — --'
� � r
1 1 1
RECOMMENDED ORGANIZATION OF REGIONAL INFORMATION SYSTEM
Associate Director for
Information Services
Secretary
f
Part Time Programmer/
Coding Systems Librarian
Assistants Analyst
* The School of Business, through the Bureau of Business and Public
Research has already cooperated with the Industrial Development Corporation
and the Greeley Chamber of Commerce in Regional Economic Research activities.
We have agreed that a quarterly publication of economic conditions in the
area is needed. The Foundation has sponsored a project at the University
to this end.
17
System Costs:,
The costs of the system are divided into three categories: data
acquisition costs, personnel costs, and general administration costs. It
is proposed that these costs be met by three sources: The University, the
School of Business, and users (including those represented in the systems
steering committee) .
18
. IMMEDIATE COSTS
(1st year)
Users School of University Annotation
ITEM Contribution Business
Data Acquisition Costs:
1970 Census data, data
documentation, maps $1,740
County Assessor's data,
data documentation and
air photo maps donated by county
Personnel Costs:
Director of Information
Services donated
Programmer/Systems To be used for
Analyst $7,200 programmer and techni-
cal consulting fees.
Secretary $4,440
Coding Assistants
(work study, 900 hours) $ 269.40
General Administration Costs: The library has
Office Space (2 offices, expressed interest in
1 workroom) donated having system located
in its new facility.
Office Equipment (3 desks, Most equip. will be
work tables, typewriter) donated drawn from available
stocks.
Telephone (one line, three
extensions) $ 610 Installation plus $50 •
per month for 12 mos.
Travel $1,000 Expenses for two to
attend Regional Infor-
Data Storage Equipment mation Systems Conf. ,
(36 tapes @ $25 per tape) $ 900 Sept. , 1971, in New
Orleans.
Office Supplies and
Promotional Expenses $ 250
TOTAL COSTS •$1,740 $ 850 $13,809.40
19
Short and Long Term Costs :
It is expected that the University will continue to pick up the
personnel costs. It is also expected that other costs will be met by
The School of Business and user contributions.
University of Northern Colorado • Greeley, Colorado 80631
el J 'Sclfbbl of Business 303!351.2921
November 20, 1970 „o
is
Memo \\;; t...
To: Data Bank Steering Committee ` \_
From: William Duff
Re: Progress Report
1. As you may recall, during our last steering committee meeting, I gave
you an estimate of the costs of acquiring the Weld County census tapes. The
tariff came to between $250.00 and $300.00 for each organization partici-
pating in the data bank. This estimate was based on a figure computed (by
the Census people) on the assumption that the Weld County data could be
abstracted from the State file without special data processing. Evidently
this is not the case.
Attached is a copy of a letter from Marshall Turner, Chief, Central Users
Service, Bureau of Census. He estaimtes the cost of acquiring the data at
$1,680.00. He further states that the price would be about the same regard-
less of whether we purchased the tapes for the entire State or had the
Bureau process out the Weld County information.
My feeling is that we should purchase the information for the state and do our
own processing for Weld County. The University would, of course, provide
the programming services necessary to pull the Weld County data out. If
this is agreeable to you, each organization participating in the data bank
project would be required to contribute $420.00 towards the purchase of the
tapes.
We should place our order with the Bureau within the next month in order
to assure delivery as soon as the tapes become available. For this reason
I would like a letter from each of you authorizing me to obligate your
organization for this expenditure.
2. The University has recently purchased the test tapes referred to in the
first paragraph of the second page of Turner's letter. We will develop data
handling and format programs before we receive the tapes for Weld County.
3. The University library has offered to cooperate with us in setting up
a special storage section for planning publications, maps (we have purchased
a complete set of census maps for the area) and computer print-outs. We
feel that locating these items in the new University library building
(West Campus) will provide wider access for the participants in the project
than locating them at the School of Business. The library is open, with a
few exceptions, from 8:00 am. until 11:00 pm. throughout the year. The
documents will continue to be stored, however, at the School of Business
until the new library is completed in the spring of next year.
cc: Frank Lakin
%a 1 �'
% U.S. DEPARTMENT OF COMMERCE
' Bureau of the Census
3a�f Washington, D.C. 20233
I . NH,a V'
November 10, 1970
,
Mr. William H. Duff, Jr.
University of Northern Colorado
Greeley, Colorado 80631 '
A
Dear Mr. Duff:
This is in reference to your letter of October 7. We regret that the
press of decennial census activities has delayed our response.
Enclosed are several documents which describe the 1970 Census summary
computer tapes, the estimated number o£ reels for each State, and their
expected dates of availability. The first count summary tapes are divided
into two files, A and B. File A contains data for enumeration districts
and block groups and file B contains summations by place, county, etc. •
The second count_ summary tapes are also divided into two files, A and B.
File A contains the data for tracts and file B contains the data for minor
civil divisions, places, counties, etc. The third count summary tapes
. consist of only one file and will contain--aia for blocks in urbanized
areas of Standard Metropolitan Statistical Areas (SMSA's). The fonmth
•
count summary tapes are divided into six files: files A, B, and C for
populaTibi data and files A, B, and C for housing data. File A (either
. population or housing) contains the data for tracts, file B the data for !
minor civil divisions, and file C the summations by place, county, etc.
The fifth count summary tapes will consist of two data files. File A
contains data for all three-digit zip code areas in the United States
and file B contains population and housing data for'„€ive-digit zip code ,
areas in the city mail delivery system o£ metropolitan areas. The sixth
count, currently in the design stage, will consist of two files: file A,
(population), and file B (housing). These files will provide detailed
tabulations and cross classifications for States, SMSA's and larger cities
and counties. For your information, we are also enclosing copies of
Data Access Description Nos. 13, 8, 9, and 16. DAD ?Nos. 13, 8, 9, and 16
outline in detail the data contained in the first, second, third, and
fourth count summary tapes, respectively.
5
The order forms for the 1970 Census summary tapes ate currently in the
design stage and are not available. However, we are maintaining a list
of those who have submitted an advance order. If you are interested in
ordering the 197Q_Census_susia7y_tape _l notify us of which ta_pe�s,you,,.. ",
`Could like`briatuunt:-tang and bi8tate,_arid'W Cher you desire a_7-track
td whit ___ vas able w �lierIL e b_or ifoO c p i., or
reFr a r_laps, available with_8 a writte DIG--farmati.a"s _.
VEen we recei s orma ion, we will be happy ,o ace your ri.x`1511
• our advance order list.
.
n
1
•
_2_
We now have available test tapes which represent the formats and layouts
of the 1970 first count, file A, second count, file A, third count, fourth
count, file A (population), file A (housing), and fifth count, file B
summary tapes. We are making these test tapes available for persons who
plan to use the 1970 summary tapes and wish to begin developing their
computer programs now. The cost of these tapes is $60 each and we are
enclosing the five appropriate order forms. We are also placing your
name on our mailing list for future information concerning our 1970
Census data products.
As you have probably noted, the 1970 Census summary tapes are being made
available on a standard basis for whole States by count and file. To
provide you with the Colorado State tapes from all six counts would cost
approxj to 6 0. 2$ tapes x $60 ea. ). Since the number of tapes
.' iu.oren.nr. attachnent, is an estimate, this cost could very slightly.
However, to provide you with data for only Weld County from any one of
the Colorado summary tape files would require:
1. modification of an existing computer program to..extract
the desired data,
2, passing through the computer and sorting the entire Colorado
State file to locate the appropriate data, and
3. writing out the desired data onto another computer tape.
A special data selection of this type would have to be performed at the
py be eipes sl�.efl tin7# dcost_ p� prov atw
customer's expense Since the summary tapes are being
the cost_of co • a sf�ng master '£"a`pes, the estimated cost of providi.n„�
selected area.,data would probably on xtly ]less than purchasing
I I 1e complete State summary_,ta,pe_ £i;e .,, If you would like, an estimate for
providini-Eht Weld County data from any of the Colorado summary tape files,
notify us of the count and file in which you are interested and the computer
tape input specifications you desire (channels, density, and language).
For your information, we are enclosing a list of Summary Tape Processing •
Centers which may provide such work as part of their standard services.
If you have 'any other questions, or if we can be of anv further service,
please let us know:.
Sincerely,
l / C^
J
MARSHALL L. TURNER, JR.
Chief, Central Users' Service
Bureau of the Census
Enclosures
}
. ,.a_. __...... _ _.
• I •
I
, i
University of Northern Colorado • Greeley,Colorado 80631 JOS as,-1890
-L
September 1, 1970 ���1! ?gl��a�
•
Memorandum ��' � ,
�4. 00lSflW1007 219:: ::C) -
40007 PPM
To: Advisory Board '
Institute of Business and Public Research 6 °3^13�3�1 0;
From: William Duff d> 0L6ld3S
c9 sr., 'lip
As I mentioned to you during our kickoff meeting, progress on our''data
bank will be rather slow during the month of September. Vacations
scheduled for this month have just about shut down the University.
Around the first of October we should be able to begin moving and
shortly thereafter schedule our first meeting. We will be doing a
few things in the interim, however. They are:
•
1. We have sent out letters to the mayors and public school superinten—
dents in the Weld County areas surrounding Greeley. It was suggested
that we had better let these people know of our plans so they
wouldn't feel this was solely a "big city" (Greeley?) project. A
• copy of the letter is attached.
• 2. I have written to the American Institute of Planners to obtain a
•
• list of other communities that have preceeded us down the data bank
path. We're out to steal ideas and want to know who has ideas worth
• stealing. If you know of anyone we might contact in this regard
please let me know.
3. Steve Teglovic will be responsible for designing the system and
writing the computer programs for the data bank. The Institute is
sending Steve to an advance management research seminar on data base
design in San Francisco during Oct. 21 through Oct. 23. I have also
arranged for him to meet with the people associated with San Francisco
Planning Commission. San Francisco is also trying to develop a data
• bank and may have some ideas worth stealing. Again, if you can think
of anyone or any place Steve could conveniently visit to steal ideas
while on this trip please let me know. Also, any of you that might
be interested in taking this trip, at you or your employers expense,
• are quite welcome to join Steve. I have enclosed a Zerox copy of the
announcement with this memo in case any of you want to come along.
The meeting will probably be a little on the technical side but San
Francisco is marvelous in October.
4. Please be thinking about the specific information that we could store
in the bank that would be of greatest usefulness to your agency.
I'll schedule our October meeting as soon as I receive responses to
my letter of inquiry.
Thanks.
WD/ss
Encl.
in i I. ! '
I
l
September 1, 1970
The Honorable A. P. Ray
Mayor of Garden City
Carden City, Colorado
Sirs
The School of Business at the University of Northern Colorado is
cooperating with Weld County agencies in building'a regional data
bank. We have established The Institute of Businesn and Public
Research on this campun to coordinate mix activities and provide the
county access to University facilities and computer services. Our
goal, during the first year of operation, is to decline an information
retrieval nystem that will be of maximum usefulneae in the various
planning activities of business and public agencies in Weld County.
1970 census data and information provided by the County Aseennors
office will provide an initial data base for the system. Later we
intend to integrate the system with information from other county
sources.
We hope that Carden City will cooperate with ue in this effort.
We expect. Chet the rapid access to the information we will store
will be useful to you in planning for the future expansion of
your operations. We also fool that public agencies, in turn caa
contributejuseful information to the data bank.
During thelinext month, I would like to meet with you to discuns
how we a best serve the specific information needs of your
commonitv.I In thn mean time if you have any questions regarding our
operati.onm or intent please feel free to contact me at the above
addrens.
•
Sincerely,,':
William L. Duff. Jr.
Ansiateint ^r;fesoor of Business Statistics and
Director,' Institute of Business and Public Research
WLD/ss
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