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Home My WebLink About20194122.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, SEPTEMBER 18, 2019 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 18, 2019, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway Commissioner Scott K. James Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Clerk to the Board, Esther Gesick Controller, Barbara Connolly E MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of September 16, 2019, as printed. Commissioner James seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: Commissioner Conway moved to insert a new Item #6 under New Business: 6) Consider Amendment to Purchase of Professional Services Agreement for Oil and Gas Audits and Evaluation Services and authorize Chair to sign — Martindale Consultants, Inc. Seconded by Commissioner James, the motion carried unanimously. CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. PUBLIC INPUT: Steve Teets, Greeley resident, stated the State broker for Medicaid rides has changed again, and they are now operating with Intel. He expressed concern with the State's inability to contract with a successful and reliable vendor and urged the Commissioners to advocate for local control to ensure better management. Secondly, he referenced a Bill which was passed for Affordable Housing and suggested more local efforts to create additional affordable housing. He also congratulated Commissioner Moreno and past Commissioner Julie Cozad for their seats on the United Way Board. Commissioner Conway stated the legislation referenced by Mr. Teets addresses mobile homes parked on land that is not owned by the tenants, and the Bill requires developers to provide mediation and mitigation to relocate the existing mobile homes or assist the tenants with finding affordable housing. Mr. Teets also referenced a recent Tribune article regarding the Hill-N-Park Subdivision. Minutes, Wednesday, September 18, 2019 2019-4122 (Of I Page 1 BC0016 WARRANTS: • 1) GENERAL WARRANTS - SEPTEMBER 17, 2019: Commissioner Freeman moved to approve the General Warrants, as printed. Commissioner James seconded the motion, and it carried unanimously. BIDS: • 1) APPROVE BID #61900121, DATA CENTER FIRE SUPPRESSION SYSTEM - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Purchasing Department, stated the low bid meets specifications, therefore, staff recommends approval of the bid from ETG Fire, in the amount of $86,253.00. Commissioner Moreno moved to approve the low bid, as recommended by staff. Commissioner Conway seconded the motion, and it carried unanimously. e 2) APPROVE BID #B1900125, ALTERNATIVE PROGRAMS BOILER REPLACEMENT - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated the low bid meets specifications, therefore, staff recommends approval of the bid from Westco Systems, LLC, in the amount of$26,188.00. Commissioner James moved to approve the low bid, as recommended by staff. Commissioner Conway seconded the motion, and it carried unanimously. e 3) APPROVE BID #61900127, HUMAN SERVICES SIGNAGE - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated the low bid meets specifications, therefore, staff recommends approval of the bid from Eversign LLC, in the amount of $18,520.00. Commissioner Freeman moved to approve the low bid, as recommended by staff. Commissioner Moreno seconded the motion, and it carried unanimously. Ei 4) APPROVE BID #B1900122, SUBSURFACE UTILITY ENGINEERING SERVICES FOR CR 64 AND CR 41 INTERSECTION - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends approval of the bid from Cobb Fendley and Associates, for a total amount of $58,245.00. Commissioner Conway moved to approve the bid, as recommended by staff. Commissioner James seconded the motion, and it carried unanimously. • 5) APPROVE BID #61900126, GRADER BLADES - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends approval of the low bid from Wear Parts and Equipment, in the amount of$161,358.80. Commissioner Moreno moved to approve said bid, as recommended by staff. Seconded by Commissioner Freeman, the motion carried unanimously. NEW BUSINESS: 1) CONSIDER CONTRACT ID #2937 AGREEMENT FOR PROFESSIONAL SERVICES FOR TRANSLATION AND INTERPRETATION SERVICES AND AUTHORIZE CHAIR TO SIGN - COLORADO LANGUAGE SERVICES, INC.: Jamie Ulrich, Deputy Director of the Department of Human Services, stated this agreement will assist in meeting the high demand for translation and interpretation services. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. • 2) CONSIDER CONTRACT ID #2943 MEMORANDUM OF UNDERSTANDING FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) NATIONAL FARM WORKER JOBS PROGRAM (NFJP) AND AUTHORIZE CHAIR TO SIGN -COMMUNITY RESOURCES AND HOUSING DEVELOPMENT CORPORATION (CRHDC): Ms. Ulrich stated this non-financial MOU establishes the roles and responsibilities for continuation of the provisions outlined in the Workforce Innovation and Minutes, Wednesday, September 18, 2019 2019-4122 Page 2 BC0016 Opportunity Act (WIOA). Commissioner Freeman moved to approve said Memorandum of Understanding and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 3) CONSIDER CONTRACT ID #2944 MEMORANDUM OF UNDERSTANDING FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) NATIONAL FARM WORKER JOBS PROGRAM (NFJP) AND AUTHORIZE CHAIR TO SIGN - ROCKY MOUNTAIN SERVICE EMPLOYMENT REDEVELOPMENT (RMSER): Ms. Ulrich stated the non-financial MOU establishes the roles and responsibilities for continuation of the provisions outlined in the Workforce Innovation and Opportunity Act (WIOA). Commissioner James moved to approve said Memorandum of Understanding and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. e 4) CONSIDER CONTRACT ID #2999 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME FOR FISCAL YEAR 2018-2019 AND AUTHORIZE CHAIR TO SIGN - ABIGAEL PEREZ-MALDONADO: Ms. Ulrich stated Ms. Perez- Maldonado is a new provider and this agreement provides the terms for Fiscal Year 2018-2019. Commissioner Conway moved to approve said contract and authorize the Chair to sign, which was seconded by Commissioner Moreno, and it carried unanimously. 5) CONSIDER CONTRACT ID #3003 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME FOR FISCAL YEAR 2019-2020 AND AUTHORIZE CHAIR TO SIGN - ABIGAEL PEREZ-MALDONADO: Ms. Ulrich stated this contract is related to the previous item and is for Fiscal Year 2019-2020. The motion to approve said contract and authorize the Chair to sign was made by Commissioner Freeman, seconded by Commissioner James, and it carried unanimously. 6) CONSIDER AMENDMENT TO PURCHASE OF PROFESSIONAL SERVICES AGREEMENT FOR OIL AND GAS AUDITS AND EVALUATION SERVICES AND AUTHORIZE CHAIR TO SIGN - MARTINDALE CONSULTANTS, INC.: Don Warden, Director of Finance and Administration, stated this amendment extends the provisions for ongoing audits of the oil and gas records for the Assessor's Office through December 31, 2020, for the additional amount of$192,000.00. He explained, in the late 1980's, legislation was passed which allows the County to recover these costs from the proceeds of underpayments, and the cost of audits is deducted first before the balance is reimbursed back to other jurisdictions. He further stated there is no actual cost to the County and Assessor Dones also recommends approval. Commissioner Conway moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. PLANNING: 1) CONSIDER CONTRACT ID #3116 AMENDMENT TO ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT OFF-SITE COLLATERAL FOR SITE PLAN REVIEW, SPR18-0015, AND PLANNED UNIT DEVELOPMENT FINAL, PUDF19-0001 — BECC, LLC: Dawn Anderson, Department of Public Works, explained this amendment accepts collateral, in the amount of $14,725.00, for grading and stabilization that is in compliance with MS4 requirements, as well as the State Discharge Permit for achieving stabilization. In response to Chair Kirkmeyer, Ms. Anderson confirmed the terms of the agreement comply with the conditions of SPR18-0015 and PUDF19-0001. Commissioner Freeman moved to approve said amendment, authorize the Chair to sign, and accept said collateral. Commissioner Moreno seconded the motion, and it carried unanimously. Minutes, Wednesday, September 18, 2019 2019-4122 Page 3 BC0016 RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:23 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO ORADO ATTEST: itiLi L,t� arbara Kirkmeyer Chair Weld County Clerk to the Board 21Mike Freeman, Pro-Tem BY: 4 �/ , �, �----- �- Deputy Clerk to the Board }'!La Sean . Conway 1861 ott K. 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Co/0— /�p� NJ P/47--P il-t/ZAK5 r?zolL)(; 5c 3 7$,. 6vIJ CLUB ?i ?/1fi IZ 5 2�g GU/vl-.LOm 4 , oe A/ ATTENDANCE LIST NAME -PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF SPEAKING RESIDENCE (Y/N)? `8D 3 VRX5e.. 'tv)c 106r� 60 o (c1- Apt (1r�e kbrocNionrk-2a raytcn�m 3� Viu{ -1/2C UV gcC141vo`e O, 1die-? i Q)all aS y Hello