HomeMy WebLinkAbout20191138.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 20, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 20, 2019, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem - EXCUSED
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
rOi
:r MINUTES: Commissioner James moved to approve the minutes of the Board of County
Commissioners meeting of March 18, 2019, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of
Hearings conducted on March 18, 2019, as follows: 1) USR18-0102 — English Feedlot 2, LLC.
Commissioner Conway seconded the motion, which carried unanimously.
B AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda as printed.
Commissioner Moreno seconded the motion, and it carried unanimously.
gell PUBLIC INPUT: Commissioner Conway extended his appreciation to the Department of Public
Works for clearing the roads during the blizzard and keeping the roads maintained and safe for Weld
County residents.
BIDS:
Et 1) APPROVE BID #61900025, CHILD WELFARE -VARIOUS SERVICES - DEPARTMENT OF
HUMAN SERVICES (CONT'D FROM 3/13/2019): Rob Turf, Department of Purchasing, reviewed the
sixty-eight (68) bids received and stated staff recommends awarding to the bidders, as described in the
0412.9
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attached memorandum. Commissioner Conway moved to approve said bid. The motion was seconded
by Commissioner James, and it carried unanimously.
• 2) APPROVE BID #61900052, JAIL INMATE STORAGE - DEPARTMENT OF BUILDINGS AND
GROUNDS: Mr. Turf reviewed the three (3) bids received and stated staff recommends awarding to the
second low bidder, AADS Office Solutions, for the amount of $85,594.00. Toby Taylor, Director of
Buildings and Grounds, stated AADS Office Solutions' first proposal was for a minimal solution and the
second proposal will add enough storage to maximize the space through the next phase of the jail.
Commissioner James moved to approve said second low bid. Seconded by Commissioner Moreno, the
motion carried unanimously.
• 3) APPROVE BID #61900053, CUSTODIAL SERVICES (NORTH BUSINESS PARK) -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf reviewed the four (4) bids received and stated
staff recommends awarding to the low bidder, OBands, for $14,350.00 per month, with a 15% markup
for consumables. Commissioner Conway moved to approve said bid. The motion was seconded by
Commissioner James, and it carried unanimously.
• 4) APPROVE BID #61900060, JAIL -LOCKER ROOM RENOVATIONS - DEPARTMENT OF
BUILDINGS AND GROUNDS: Mr. Turf reviewed the five (5) bids received and stated staff recommends
awarding to the low bidder, TCC Corporation, for $46,135.00. Commissioner Moreno moved to approve
said bid. Seconded by Commissioner Conway, the motion carried unanimously.
• 5) APPROVE BID #B1900035, ENFORCEMENT SERVICES (MOWING AND/OR SPRAYING) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the bids received and stated staff recommends
awarding the bid as indicated on staff's memorandum. Commissioner James moved to approve said bid
based on staff recommendations. The motion was seconded by Commissioner Moreno, and it carried
unanimously.
6) APPROVE BID #B1900042, CNG 1/2 -TON, FULL SIZE PICKUPS (QTY. 3) - DEPARTMENT
OF PUBLIC WORKS: Mr. Turf reviewed the bids received and stated staff recommends awarding to
Spradley Barr Ford for the total amount of $143,961.00. Commissioner Conway moved to approve said
low bid. Seconded by Commissioner Moreno, the motion carried unanimously.
liE 7) APPROVE BID #B1900043, CNG 1/2 -TON, FULL SIZE PICKUP - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf reviewed the bids received and stated staff recommends awarding to the low bidder,
Spradley Barr Ford, for the total amount of $45,397.00. Commissioner Moreno moved to approve said
low bid. The motion, which was seconded by Commissioner James, carried unanimously.
▪ 8) APPROVE BID #B1900044, CNG 3/4 -TON, FULL SIZE PICKUP - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf reviewed the bids received and stated staff recommends awarding to the lowest bidder
meeting specifications, Spradley Barr Ford, for the total amount of $48,751.00. Commissioner James
moved to approve said second low bid The motion was seconded by Commissioner Moreno, and it
carried unanimously.
WA 9) APPROVE BID #61900045, CNG 3/4 -TON, FULL SIZE PICKUPS (QTY. 2) - DEPARTMENT
OF PUBLIC WORKS: Mr. Turf reviewed the bids received and stated staff recommends awarding to the
low bidder, Spradley Barr Ford, for the total amount of $88,732.00. Commissioner James moved to
approve said low bid. The motion was seconded by Commissioner Moreno, and it carried unanimously.
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• 10) APPROVE BID #61900046, CNG 3/4 -TON, FULL SIZE PICKUP - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf reviewed the bids received and stated staff recommends awarding to the low bidder,
Spradley Barr Ford, for the total amount of $47,276.00. Commissioner Conway moved to approve said
low bid. Seconded by Commissioner James, the motion carried unanimously.
• 11) APPROVE BID #B1900047, CNG/LNG CONVERSIONS TANDEM AXLE TRUCKS (QTY. 5) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated no bids were received and the grant money will be
returned. David Springer, Fleet Services, stated there is not a company that is EPA certified, who is
qualified to do the conversion. Elizabeth Relford, Department of Public Works, stated the company that
used to do the conversion for the County is no longer in business and the funds will be returned to CMAQ
for the Upper Front Range. Bruce Barker, County Attorney, confirmed no action by the Board is
necessary.
• 12) APPROVE BID #B1900048, CNG 3/4 -TON PICKUP (TOWN OF GILCREST) - DEPARTMENT
OF PUBLIC WORKS: Mr. Turf reviewed the two (2) bids received and stated the Town of Gilcrest
recommends awarding to Spradley Barr Ford. Commissioner Moreno moved to approve said bid. The
motion was seconded by Commissioner Conway, and it carried unanimously.
13) APPROVE BID #B1900049, CNG 3/4 -TON FULL SIZE PICKUPS (QTY. 2) (CITY OF FORT
LUPTON) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the three (3) bids received and
stated the City of Fort Lupton recommends awarding the bid to Rush Truck Centers of Colorado.
Commissioner Conway moved to approve said bid. Seconded by Commissioner Moreno, the motion
carried unanimously.
le 14) APPROVE BID #B1900050, CNG/LNG TRUCK PICKUP (CITY OF FORT LUPTON) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the two (2) bids received and stated the City of
Fort Lupton recommends awarding to the low bidder, Spradley Barr Ford. Commissioner James moved
to approve said bid. Seconded by Commissioner Moreno, the motion carried unanimously.
Commissioner Conway thanked Ms. Relford for her hard work and obtaining the Buy America
Waivers.
NEW BUSINESS:
• 1) CONSIDER CONTRACT ID #2411 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE
CHAIR TO SIGN - JOEL AND KIRA THORMAN: Karin McDougal, Assistant County Attorney, presented
the agreement for Joel and Kira Thorman to provide respite services at the rate of $16.75 per four (4)
hour period, which may not exceed 16 hours a month. Commissioner Conway moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner James, and it
carried unanimously.
• 2) CONSIDER CONTRACT ID #2436 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - JEREMY
AND MELISSA DESWARTE: Ms. McDougal presented the terms of the contract for the purchase of a
foster care services, in a home which is located in Wisconsin. Commissioner James moved to approve
said agreement and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried
unanimously.
• 3) CONSIDER CONTRACT ID #2465 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - LEILANI
BISHOP AND ROBERT MATHIES: Ms. McDougal reviewed the terms for the purchase of foster care
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services, in a home located in Johnstown. Commissioner Moreno moved to approve said agreement and
authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried
unanimously.
4) CONSIDER CONTRACT ID #2467 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
TREVOR AND ANGELA JOHNSON: Ms. McDougal presented the agreement for foster care services, in
a home which is located in Greeley. Commissioner James moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
IR 5) CONSIDER CONTRACT ID #2476 BUSINESS ASSOCIATE AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - NORTHEAST HEALTH PARTNERS, LLC: Ms. McDougal presented the details of
the agreement which is required to ensure compliance with HIPPA standards with regard to Protected
Health Information that may be used, accessed, disclosed, received or created during the course of
business with child welfare and a Medicaid provider. Commissioner Conway moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner James, and it
carried unanimously.
El 6) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR FUEL PURCHASE AND
AUTHORIZE CHAIR TO SIGN - FORT LUPTON FIRE PROTECTION DISTRICT: David Springer,
Director of the Department of Fleet Services, presented the terms of the agreement with the Fort Lupton
Fire Protection District to allow them to use the Weld County Fort Lupton Fuel site. Commissioner
Conway moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Moreno, the motion carried unanimously. In response to Chair Kirkmeyer, Mr. Barker
stated the original agreement with the Town of Fort Lupton had redundant language, so this is a better
agreement.
ADMINISTATIVE MATTER: Mr. Barker introduced Robin Cochran, Assistant County Attorney, to
the Board and stated she will be working primarily with the Department of Human Services and on mental
health cases. Each Commissioner, in turn, welcomed her to Weld County.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved
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Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:24 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dam,
Weld County Clerk to the Board
BY:
Deputy Clerk the Boa
Barbara Kirkmeyer, chair
EXCUSED
Mike Freeman, Pro -Tern
Steve Moreno
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