HomeMy WebLinkAbout20190778.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 20, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, February 20, 2019, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
Ei MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of February 13, 2019, as printed. Commissioner Moreno seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Freeman moved to approve the Certification of
Hearings conducted on February 13, 2019, as follows: 1) USR18-0102 — English Feedlot 2, LLC,
2) COZ18-0005 — Paul and Michelle King, 3) USR18-0107 — Kerr-McGee Gathering, LLC, and 4) USR18-
0108 — Danny and Cassandra Dorrance, Jr. Commissioner Conway seconded the motion, which carried
unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Conway made a motion to list Miscellaneous item #20 as
item #12) under New Business as follows: Consider Three (3) Retired Employee Employment Contracts
— Tommie Rosales, Roy Rudisill, and Barbara Connolly. Commissioner James seconded the motion, and
it carried unanimously. Commissioner Moreno moved to approve the Consent Agenda, as amended.
Seconded by Commissioner James, the motion carried unanimously.
PRESENTATIONS:
el 1) MEDAL OF VALOR AWARD, SHERIFF'S OFFICE - BEN ENDRESON, GABE REIMER, AND
MATT MOLL: Steve Reams, Sheriff, presented the Medal of Valor to the three (3) individuals who put
their lives in jeopardy to protect citizens. He recounted the stories of heroism and bestowed each deputy
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with a medal. Each Commissioner, in turn, thanked each one of the individuals for protecting the citizens
of Weld County. Chair Kirkmeyer stated she is proud of the Deputies and announced they are Weld
County's heroes. She extended her appreciation to their families for all their support and sacrifices.
(Clerk's Note: The Board paused the meeting for a photo opportunity.)
▪ 2) CITIZEN CERTIFICATE OF MERIT, SHERIFF'S OFFICE - GARRETT JENKINS, JOHN
KORGAN, JOSHUA JORDAN, AND ROBIN BONNER: Sheriff Reams recounted a story about how
construction workers assisted an individual who needed medical attention and presented each of them
with a Certificate of Merit. Each Commissioner, in turn, thanked each one of them for being observant
and taking the time to save a man's life, stating there are good people in the County who are willing to
help people. (Clerk's Note: The Board paused the meeting for a photo opportunity.)
• 3) MERITORIOUS SERVICE AWARD, SHERIFF'S OFFICE - WARREN SITZMAN: Sheriff Reams
presented the award to Mr. Sitzman for being an important member of the Critical Incident Response
Team and for assisting Weld County in solving crimes. He announced Mr. Sitzman will be retiring after
serving the Sheriff's Office as a Forensic Evidence Technician, for thirteen (13) years. Mr. Sitzman
thanked the Sheriff's Office for the support he has received. Each Commissioner, in turn, thanked Mr.
Sitzman for bringing justice to many Weld County residents and victims. In response to Chair Kirkmeyer,
Mr. Sitzman stated he hopes to participate in volunteer service. (Clerk's Note: The Board paused the
meeting for a photo opportunity.) Chair Kirkmeyer thanked Sheriff Reams for allowing the Board to
participate in recognizing the explementary acts displayed by the individuals.
• 4) GOVERNMENT FINANCE OFFICER'S ASSOCIATION (GFOA), CERTIFICATE OF
ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING - BARBARA CONNOLLY,
CONTROLLER, AND WELD COUNTY ACCOUNTING STAFF: Barb Connolly, Controller, stated her
team received this award for their comprehensive annual financial report, and it is the highest form of
recognition in governmental accounting and financial reporting. Ms. Connolly stated her team has
followed all the rules and regulations. She stated they are financially accountable for the work they do,
and the Accounting Department complies with the regulations set forth. Ms. Connolly introduced each
member of the Accounting team and gave them recognition for their roles. Chris D'Ovidio, Senior
Accountant, stated Ms. Connolly is an excellent team leader and he has learned a lot from her. Each
Commissioner, in turn, thanked the Accounting team for showing fiscal responsibility and stated it is
important to be accountable in how the County spends taxpayers dollars. Commissioner Moreno
confirmed this is their thirty-seventh year to receive this award. Commissioner Conway congratulated
them on their hard work behind the scenes. (Clerk's Note: The Board paused the meeting for a photo
opportunity.)
• PUBLIC INPUT: Bill Gillard, resident of Greeley, questioned how the public can adhere to the three
(3) minute time allotment and requested a timer be placed at the front of the room to help public speakers
judge how much time they have. He reminded the Board to consider video recording their meetings. He
expressed his frustration about not recieving an answer, because it has been three (3) weeks since he
asked the question.
BIDS:
1) APPROVE BID #B1900034, MEAD GRADER SHED - DEPARTMENT OF BUILDINGS AND
GROUNDS: Rob Turf, Department of Purchasing, reviewed the sole bid received and stated staff
recommends awarding to the sole bidder, Long and Company -Architectural Designs, LLC.
Commissioner Freeman moved to approve said sole bid. The motion was seconded by
Commissioner Conway, and it carried unanimously.
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• 2) APPROVE BID #61900027, SURFACE GRAVEL SUPPLY - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf reviewed the three (3) bids received and stated staff recommends awarding the bid as
stated in the staff memo. Commissioner Moreno moved to approve said bid as recommended by staff.
Seconded by Commissioner James, the motion carried unanimously.
• 3) PRESENT BID #B1900028, RECYCLED ASPHALT - DEPARTMENT OF PUBLIC WORKS:
Mr. Turf stated there have been no bids received; however, staff is searching for a source for materials
and will bring back a recommendation on March 6, 2019.
NEW BUSINESS:
IR 1) CONSIDER CONTRACT ID #2140 AGREEMENT FOR CHILD PROTECTION SERVICES AND
AUTHORIZE CHAIR TO SIGN - JACOB FAMILY SERVICES, INC., DBA THE JACOB CENTER:
Lennie Bottorff, Department of Human Services, presented the agreement which will allow The Jacob
Center to serve Weld County families residing in Larimer County with life skills training and supervised
parenting time. Commissioner Freeman moved to approve said agreement and authorize the Chair to
sign. Seconded by Commissioner Moreno, the motion carried unanimously.
el 2) CONSIDER CONTRACT ID #2286 COOPERATING TEAM MEMBER AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - LIFE STORIES CHILD ADVOCACY CENTER: Mr. Bottorff presented
the agreement for a cooperative agreement with Life Stories Child Advocacy Center. Commissioner
Conway moved to approve said agreement and authorize the Chair to sign. The motion was seconded
by Commissioner James, and it carried unanimously.
• 3) CONSIDER CONTRACT ID #2268 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - A WOMAN'S PLACE: Mr. Bottorff presented the agreement to provide emergency shelter for
families eligible for the Community Services Block Grant (CSBG) or Temporary Assistance for Needy
Families (TANF) programs. Commissioner Moreno moved to approve said agreement and authorize the
Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously.
IR 4) CONSIDER CONTRACT ID #2269 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - GREELEY TRANSITIONAL HOUSE: Mr. Bottorff presented the agreement with Greeley
Transitional House to provide emergency shelter for families eligible for CSBG or TANF programs.
Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion
was seconded by Commissioner Conway, and it carried unanimously.
El 5) CONSIDER APPLICATION FOR A TRANSFER OF OWNERSHIP FROM DEWEY'S BAR AND
GRILL, LLC, DBA DEWEY'S BAR AND GRILL, TO R AND D 14 CORRIDOR, LLC, DBA DEWEY'S BAR
AND GRILL, FOR A HOTEL AND RESTAURANT (COUNTY) LIQUOR LICENSE AND AUTHORIZE
CHAIR TO SIGN: Bob Choate, Assistant County Attorney, presented the application for the transfer of
ownership to Ron Ladd and noted there are no concerns. Ron Ladd, applicant, stated he doesn't have
any comments and thanked the Board. Commissioner Moreno moved to grant said transfer of ownership
and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried
unanimously.
IR 6) CONSIDER APPLICATION FOR A COUNTY DANCE HALL LICENSE AND AUTHORIZE CHAIR
TO SIGN - R AND D 14 CORRIDOR, LLC, DBA DEWEY'S BAR AND GRILL: Mr. Choate reviewed the
application for a dance hall license and recommended approval. Commissioner Freeman moved to
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approve said dance hall license and authorize the Chair to sign. Seconded by Commissioner James, the
motion carried unanimously.
7) CONSIDER CONTRACT ID #2453 AGREEMENT FOR RELOCATION OF GAS/OIL PIPELINE
FOR COUNTY ROAD 13/34 INTERSECTION PROJECT AND AUTHORIZE CHAIR TO SIGN — DCP
OPERATING COMPANY, LP: Mike Bedell, Department of Public Works, presented the terms of the
agreement for the improvements project for the intersection at County Roads 13 and 34. He stated DCP
Operating Company, LP, will relocate the pipeline and the County will complete the improvements to the
road and obtain a private easement for DCP. Commissioner Freeman moved to approve said agreement
and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried
unanimously.
• 8) CONSIDER CONTRACT ID #2459 AGREEMENT CONCERNING PURCHASE OF PUBLIC
ROAD RIGHT-OF-WAY, PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION
EASEMENT FOR CERTAIN IMPROVEMENTS TO INTERSECTION AT CRS 34 AND 13 AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - ELLIOT FAMILY FARM, LLC: Tiffane
Johnson, Department of Public Works, presented the agreement for the total amount of $15,896.00.
Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion
was seconded by Commissioner Moreno, and it carried unanimously.
• 9) CONSIDER CONTRACT ID #2464 AGREEMENT CONCERNING PURCHASE OF PUBLIC
ROAD RIGHT-OF-WAY, PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION
EASEMENT FOR CERTAIN IMPROVEMENTS TO INTERSECTION AT CRS 34 AND 13 AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS — LARRY AND WENDY CARMICHAEL:
Ms. Johnson reviewed the terms of the agreement for the total amount of $197,274.00. She noted the
Carmichael's have been impacted the most by the project. Commissioner Freeman moved to approve
said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno,
and it carried unanimously.
• 10) CONSIDER CONTRACT ID #2442 CANCELLATION AND RELEASE OF PROJECT
COLLATERAL AND ACCEPT WARRANTY COLLATERAL FOR MINF12-0001 WELD COUNTY
INDUSTRIAL PARK - WELD COUNTY INDUSTRIAL PARK ASSOCIATION/PECKHAM
DEVELOPMENT CORPORATION, C/O MARK GOLDSTEIN: Tisa Juanicorena, Department of Public
Works, requested the release of the project collateral in the amount of $740,792.34 and the acceptance
of warranty collateral in the amount of $111,118.85, to be retained according to the agreement. She
stated the improvements on CR 33 have been completed as requested. Chair Kirkmeyer thanked
Ms. Juanicorena for following through with all the questions that were asked and making sure the
applicant had completed the requirements. Commissioner Moreno moved to release the project collateral
in the amount of $740,792.34 and accept the warranty collateral for off -site improvements in the amount
of $111,118.85. Seconded by Commissioner Conway, the motion carried unanimously.
• 11) CONSIDER DECLARING CERTAIN REAL PROPERTY AS SURPLUS, AUTHORIZE ITS SALE
AND TRANSFER TO THE CARBON VALLEY PARK AND RECREATION DISTRICT, AND AUTHORIZE
THE CHAIR TO SIGN ALL NECESSARY DOCUMENTS: Bruce Barker, County Attorney, stated this
property is located in the Town of Frederick, and pursuant to a lease agreement with the Carbon Valley
Park and Recreation District, they have the option to purchase the property. Commissioner Conway
moved to declare said property as surplus, authorize its sale and transfer to the Carbon Valley Park and
Recreation District and authorize the Chair to sign all necessary documents. The motion was seconded
by Commissioner James, and it carried unanimously.
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12) CONSIDER THREE (3) RETIRED EMPLOYEE EMPLOYMENT CONTRACTS AND
AUTHORIZE CHAIR TO SIGN - TOMMIE ROSALES, ROY RUDISILL, AND BARBARA CONNOLLY:
Commissioner Conway stated he wanted this item moved to New Business. He stated he is in favor of
the three (3) contracts, but wanted to have more transparency when considering retired employee
employment contracts. Commissioner Conway moved to approve said contracts and authorize the Chair
to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:06 a.m.
BOARD OF COUNTY COMMISSIONERS
WEJ,D COUNTY, COLgRADO
ATTEST: C xflo;e,k,
Weld County Clerk to the Board
BY:
Deputy Clerk '. the Board
Barbara Kirkmeyer, hair
Mike Freeman, Pto-Tem
Minutes, Wednesday, February 20, 2019
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