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Home My WebLink About20190419.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FOR 2019-2020 HAZARDOUS MATERIALS EMERGENCY PLANNING (HMEP) AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application for 2019-2020 Hazardous Materials Emergency Planning (HMEP) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Office of Emergency Management, to the Colorado Division of Homeland Security and Emergency Management, Department of Public Safety, commencing October 1, 2019, and ending September 30, 2020, with further terms and conditions being as stated in said grant application, and WHEREAS, after review, the Board deems it advisable to approve said grant application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for 2019-2020 Hazardous Materials Emergency Planning (HMEP) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Office of Emergency Management, to the Colorado Division of Homeland Security and Emergency Management, Department of Public Safety, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of January, A.D., 2019. BOARD OF COUNTY COMMISSIONERS ATTEST: ditAfA) Weld County Clerk to the Board buntrAttorney Date of signature: Oi,1lo t /19 WELD COUNTY, COLDO IA L I A A. bara Kirkmeyer, hair Mike Freeman, Pro-Tem 2019-0419 EM0018 CC. oecncQR),Act c8c1co) BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2019-2020- Hazardous Materials Emergency Preparedness Grant DEPARTMENT: OEM DATE: 1-17-18' PERSON REQUESTING: Roy Rudisill Brief description of the problem/issue: Commissioners, attached is a copy of the application for the Hazardous Materials Emergency Preparedness Grant. This grant application is for the Federal Fiscal Year of 2020 (Oct 2019 -Sept 2020). The grant funding requested is to support the OEM Coordinator position that will work in the area of hazardous materials planning. This includes planning with our Tier II chemical facilities, Oil and Gas Development, pipelines, transportation, railroads and includes exercises and training development. The application needs to be signed and returned by January 31St, 2019. The funding requested is $99,500.00 which covers salary, fringe benefits and some travel costs. We have a match requirement of 20% which is S19,900 (see page 8 of the document for full detailed budget). I will continue to work With Don Warden to make sure we have the Matching Funds available in the 2020 budget. Applying for the grant does not guarantee funding as this is a competitive grant. I'm requesting the BOCC authorize me to add this application to the Boards agenda for approval and signature. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve request and add application to Board agenda for approval. Deny request and do not seek the grant funding. This funding supports the 1E`,M position and is cost effective, if we don't apply for the grant this will increase the OEM budget. Recommendation: Approve request and add application to the Boards agenda for approval. Approve Recommendation Sean P. Conway Mike Freeman, Pro -Tern Scott K. James Barbara Kirkmeyer, Chair Steve Moreno Schedule Work Session (09,/ roe oa a Other/Comments: A. Ott II hieritT it - /1112589> Cafieu2_ 00 C. f -f-Nrar' 114; Lit 2019-0419 Six) O a COLORADO Division of Homeland Security b Emergency Management Department of Public Safety Hazardous Materials Emergency Preparedness (HMEP) 2019-20 Grant Application Form SUCCESSFUL APPLICATIONS: Due on or before Spm on JANUARY 31, 2019. Applications received after the deadline cannot be accepted to ensure 1. Complete the FFATA Form for application requests above than $25,000.00 2. Ensure all information in Section 1. APPLICANT INFORMATION 3. Ensure a complete and detailed PROJECT NARRATIVE in Section 4. Attach any required, or additional, documentation relevant to this 5. Complete Section 3. PROJECT BUDGET and ensure figures and 6. Submit electronically signed application to: Larisa.Cannon@state.co.us By submitting this grant application, you understand and will subsequent issued guides if awarded and accepted including the following: ✓ Submitting Quarterly Performance Progress Reports during ✓ Requests for Reimbursement submitted at minimum: Quarterly. ✓ Use the forms provided by DHSEM upon award for this Name of Applicant / Agency: Weld County LEPC/ OEM a fair and competitive awarding process is maintained. $25,000.00 — leave blank if the Federal Amount requested is less is complete. 2. grant application for consideration. details match Section 2. PROJECT NARRATIVE. and Charina.Velasquez@state.co.us agree to all GRANT REOUIREMENTS in the grant agreement and the grant award. grant. Address: 1150 O Street, PO Box 758 City: Greeley State: Co Zip Code: 80632 Point of Contact Name: Roy Rudisill Telephone Number: 970-304-6540 Email Address: rudisill@weldgov.com Application Date: 1/15/19 Did your organization or agency receive Federal Amount Hazardous Materials Requested: Emergency Preparedness Grant funding in the received: Federal Amount Awarded: previous three (3) years? Yes NI No ll If Yes, what was the Year and Federal Awarded Amount Year: 2018 96,000.00 Year: 2017 60,000.00 Year: The Emergency Planning and Community Right -to -Know Act (EPCRA), §301 to 303. Emergency Planning. "Local governments are required to prepare State governments are required to oversee and Hazardous Substances (EHS) on -site in quantities cooperate in emergency plan preparation." If the applicant is an LEPC for this grant to 303? chemical emergency response plans, and to review plans at least annually. coordinate local planning efforts. Facilities that maintain Extremely greater than corresponding threshold planning quantities (TPQs) must application request, is the LEPC in compliance with EPCRA §§391 Yes El No II 2019-20 HMEP Grant Application Page 1 of 11 020/9-641? OLORADO Division of Homeland Security Et Emergency Management Department of Pubhc Safety COLORADO Division of Home anci Security & Emergency Management FFATA / FSRS Data Report For Subrecipients of Federal Funds The FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) requires the Division of Homeland Security and Emergency Management (DHSNM) to collect the following information for each sub - award of $25,000.00 or more. This information is required by the Office of Management and Budget (OMB) and must be submitted by DHSEM into the SUB -AWARD REPORTING SYSTEM (FSRS). Grant Program HMEP — Hazardous Materials Emergency Preparedness Grant Year 2019-20 Award Number 19HMP20_ Subrecipient Legal Name Subrecipient Address Subrecipient City Weld County Gov 1150 O Street, PO Box 758 Greeley County Weld Subrecipient State Subrecipient DUNS# + 4 Colorado Subrecipient 9 digit Zip Code 075757955-9596 Parent Organization DUNS # 80631-9596 N?A Primary Location of Performance of the Award (no post once box, this must be the actual physical location where the work is being performed. If you have more than one project, pick one major project to report on) Address 1150 O Street City State Greeley County Colorado 9 digit Zip Code Congressional District (2 digits for the above Zip Code. Can be found at www.house.gov) Weld 80632-9596 4 System for Award Management (SAM) - required Subrecipient Registered with `Active' status at SAM? (register at www.sam.gov) Compensation for Top Five Executives YES 80% or more of the subrecipient's prior year annual gross revenues are from Federal awards? YES $25 million or more of the subrecipient's annual gross revenues are from Federal funds? NO YESI The public has access to information about the compensation of the senior executives in the subrecipient's organization filed under the Securities Exchange Commission (SEC) and IRS requirements? YES NO NO NO 1 V/ i *If Subrecipient answered "YES" to all three questions above, provide the 5 highest paid executives and their compensation amounts. If "No" answered to any of the three questions above, enter "Not Required" for "1. Official Name" cell below. 1.. Official Name Not Required Compensation Amount 2. Official Name 3. Official Name Compensation Amount Compensation Amount 4. Official Name 5. Official Name Compensation Amount Compensation Amount SIGNATURE By signing below, I certify that the information contained in this FFATA data report is complete and accurate to the best of my knowledge. Signature: tii�6 Print %lame: Barbara Kirkmeyer, Chair, Board of Weld County Commissioners Date: Agency's Authori_ed Representative (usually the Grant Administrator, Program Manager, Coordinator, etc.) 2 019-2 0 HIVIEP Grant Application Page 2 of 11 020/t_eciiily •COLORADO Division of Homeland Security b Emergency Management neuv:mea M Pub'.. `.,tny Section 1. APPLICANT INFORMATION NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! The Subgrantee and responsible signatories certify by signing that they have read the Application including the Grant Requirements, and are fully cognizant of their duties and responsibilities for this grant and will comply with, and follow, all requirements established in the PHMSA and DHSEM Grant Management Guides. The Subgrantee understands and agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. a) Project Manager - responsible for the management of the grant project and related records: Name: Roy Rudisill Title: Director Address: 1150 O Street, PO Box 758 City, State, Zip Greeley CO, 80632 Primary Phone: 970-304-6540 Email: rrudisill@weldgov.com Signature fre,,,,,i,./.,"Date: /'��--/7 b) Authorized Official, Director, or LEPC Chairperson - authorizing this grant application: Name: Barbara Kirkmeyer Title: Chair, Weld County Commissioners Address: 1150 O Street, PO Box 758 City, State, Zip Greeley Co 80632 Primary Phone: 970-400-4200 Email: bkirlaneyer@weldgov.com SignatureAaidttit Date: IAN 2 8 2019 c) Fiscal Agent / Financial Officer and Office / Agency designated to Receive and Manage grant funds: Agency Name: I Weld County Gov Employer Identification Number (EIN): 84-6000813 DUNS Number: 075757955 Is the Agency currently registered at SAM gov? www.sam.gov I Yes I r J No Contact Name: Barbara Connolly Title: Controller and Purchasing Director Address: 1150 O Street, PO Box 758 City, State, Zip Greeley Co, 80632 Primary Phone: 970-400-4445 Email: bconnelly@weldgov.com Signature egvAatar_ovinalk Date: Zl aB/f 1 2019-20 HMEP Grant Application Page 3 of 11 2 / -t7e'r •COLORADO Division of Homeland Security b Emergency Management Deiato nt of Ifut1t Srftty Section 1. APPLICANT INFORMATION - OVERVEIW NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! OVERVIEW: Describe your agency or organization; provide an overview and community served. The Weld County LEPC is run by the County's Office of Emergency Management. Our office has four employees and funding from the grant supports one of our EM Coordinator positions. The continued funding is important to us for the purpose of coordination with facilities the store, transport and process chemicals in our county and supports the planning with response agencies. Weld County is a vast County with over 3,900 sq miles, Weld County's population is estimated at 324,000, the county include 32 municipalities, 26 fire districts and 19 law enforcement agencies. The County has two Interstate Hwys, I-25 and I-76, multiple pipeline operators and Chemical facilities. Two major railroads, Burlington Northern and Union Pacific, with other small rail line operators. Weld County has over 7,000 tier BE reporting facilities and 235 of these facilities have extremely hazardous chemicals. The Oil and Gas development in our County over the past several years has increased the number of Oil and Gas production facilities which has added transportation offloading (Trucking and Rail) and pipelines in the County. Hazmat Transportation accidents are identified as a high risk incident in our 2016 Hazard Mitigation Plan. 2019-20 HMEP Grant Application Page 4 of 11 leCOLORADO Division of Homeland Security & Emergency Management 0. nment of vubtc 5alcy Section 2. PROJECT NARRATIVE NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! PROJECT DESCRIPTION. Outline in detail the project(s) the grant will fund. (Attach additional pages as needed) Include: 1. The specific hazardous materials activities addressed by the project(s) 2. Indicate the Core Capabilities addressed (see Appendix A for Core Capabilities listing) 3. Projected outcomes / outputs from project completion 4. Plan for sustaining the project once the grant funds are expended Weld County and Weld LEPC will utilize funding to support an employee to use the analytical information obtained in the projects from 2018 and 2019 to present training on our recently developed Hazardous Materials Response and Transportation Plan, provide table top scenarios for each of the RMP facilities with a transportation nexus, coordinate an LEPC workshop, utilize risk assessment for each of the facilities that have EHS chemicals to help Fire Districts develop pre -plans, coordinate with communities on planning for hazmat transportation incidents and develop a training and exercise plan based on worst case scenarios. Coordinate with Pipeline operators on delivery of Pipeline Safety Training and community outreach. Coordinate with the NE Region LEPC Chairs on support to their LEPC's? The Core Capabilities addresses for this project include; Planning, Operational Coordination, Intelligence and Information Sharing, Threat and Hazard Identification and Community Resilience. The outcomes of this project are to better prepared our First Responders, Community Leaders and Citizens to understand the risks and threats that are in the communities, help them to understand the action the need to be taken if they live in an area that has a high risk and how to best prepare for a release if there is an transportation accident or an accident at a facility. Work with Industry Partners to develop a training and exercise program that supports response agencies and communities, this planning will help with Community Resilience. This project is a part of an ongoing plan to better prepared first responders, community leaders and our citizens, the sustainability of this project is the commitment of Weld County Government to continue to support partial funding for the employee to work on the project. Ifs very important for Weld County to continue to receive funding to support this ongoing project. 2019-20 HMEP Grant Application Page 5 of 11 illb.COLORADO Division of Homeland Security & Emergency Management Department M Pobof &flow Section 2. PROJECT NARRATIVE - Match NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! The IIMEP Grant requires a 20% Match of funding. Provide a description of the 20% match. Hard (cash), Soft/In-kind, or combination, and the process used to document Match during this grant. What is the Hard match portion if combined with Soft/In-kind? (Attach additional pages as needed) Example: Soft Match: Local Training Room facilities and equipment rental. Local Training Room facilities estimated cost of $300.00 per day, four different locations, at two-day trainings. $300.00 x 2 days x 4 locations = $2,400.00 Equipment rental for laptop and projector is $300.00 per day, four different locations, at two-day trainings. $300.00 x 2 days x 4 locations = $2.400.00 Total Soft Match: $2,400.00 + $2,400.00 = $4.800.00 Example: Hard Match: Using own organizational cash for travel and supplies. Separate accounting codes are used for travel and supplies, and reports are pulled and submitted with requests for reimbursement for this grant. In -state travel to training programs. Out -of -State travel for the two NASTTPO conferences (spring & autumn). Supplies expenses to include printed materials for trainings, materials for planning and exercises, and currently available expendable supplies, such as paper and folders. Total Hard Match: $1.500.00 Weld County will provide a hard match of cash for this grant. 2019-20 HMEP Grant Application Page 6 of 11 COLORADO Division of Homeland Security & Emergency Management UcWnV.ienl W Pa. Sea. Section 2. PROJECT NARRATIVE — Outcomes/Outputs NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! ANTICIPATED OUTCOMES / OUTPUTS List 2-5 specific performance outcomes/outputs that can be used to measure the success of the project. Meet with Railroad operators and obtain a commodity flow study (CFS) for each rail line that goes through the County. Utilize the CFS to updates a community hazard assessment for each town along the route. Participate in each of the Damage Prevention Council Meeting, LEPC meeting, FRERC Meetings, MAC Meetings and State CEPC meetings. Provide updates to each group on planning efforts and coordination. Review Hazard Assessments on each of the EHS facilities and develop a review of the delivery route used by the vendors and identify at risk facilities along the route. Work with the FRERC to identify best practices on planning for Oil and Gas well drilling and production facilities. Work to develop and update emergency response plans for offload facilities, schedule exercises. Complete one LEPC Workshop that includes a a transportation exercise, Participate in the State LEPC Conference and provide training and outreach to community leaders on risk assessments. MILESTONES Associated key activities that lead to the milestone event over the HMEP period of performance. Milestone Start Date Cimiplettatt Datt7 • Request Commodity Flow Studies from UPRR and BNSF Railroads 1/6/20 02/29/2020 Review Railroad CFS and update Community Hazard Assessments 3/2/20 06/30/2020 Attend Coordination meetings with WCDPC, FRERC, LEPC, CEPC 10/1/19 09/30/2020 Review/Approve O&G Drilling Plan EAP's and Trans -loading Emergency Plans 10/1/19 09/30/2020 Identify EHA facility deliver routes, Map product route off hazmat route 1/6/20 07/31/2020 Plan/hold LEPC Workshop and tabletop exercises. 7/1/20 09/30/2020 Attend LEPC Conference, participate in Conference and support as needed 3/1/20 09/30/2020 Meet with community leaders and discuss issues around High Risk Facilities 1/1/20 07/31/2020 Meet with Facility Operators of High Risk facilities, review ERP/ Develop Drills 4/1/20 07/31/2020 Participate in Regional EM and All -Hazards meetings/ assist with planning 10/1/19 09/30/2020 2019-20 HMEP Grant Application Page 7 of 11 COLORADO Division of Homeland Security Emergency Management • it_oattrnt°'it o,1 ftitkc visav�'_xr-srn 1 illj M• ". •�:yb� .��(�.- c ' _ _ _.. v a r _ . , LEA IN+Y—' IG� a V :�rrd�h'`S..; u•a_,�.ct Section 3. BUDGET NARRATIVE IN ,: i,, TIE: MISSING INF �: RMJ ATION WILL DELAY APPLICATION C 1`INSIDE TION! - � Y-tF-r'% ms's _- �� z5 I'S:VS ,..;i: fda""na' NI'S TOTAL FUNDING REQUESTED Federal Share (FIMEP Grant Maximum: 80%) 0.00 Local / Non -Federal Match Share (Minimum: 20%) 0.00 Local / Non -Federal Over -Match Share 0.00 TOTAL PROJECT 0.00 �i� � � � 4 l='1 I-1 • �!� �•v 41241447 v.! '1 (I ' � 11XSd� - Vic' tl, T... �___ _.1 uR ' "�≥��S�7S--.."fCli:£A ' '�i's�d�.l�nr1�;_, •,31 __. _ BUDGET DETAIL TABLE total The is non-federal Project Budget. required below match the contribution Overmatching table and must need the be included not grant be on award in a line is allowed. Section -by-line 3. item basis, (When using Budget Narrative but "Other on must "- the be at least a detailed next page): 20% of the description Category Not Federal to Total exceed Budget Share 80% g of Non At -Federal Total least 20% Budget Match of g Total 100o/Q Budget Salaries $ 56,000.00 $ 14,000.00 $ 70,000.00 Fringe Benefits $ 19,600.00 $ 4,900.00 $ 24,500.00 Travel $ 4,000.00 $ 1,000.00 $ 5,000.00 Equipment (Prior approval required) $ $ $ 0.00 Supplies $ $ $ 0.00 Contractual $ $ $ 0.00 Other (explain below) $ $ $ 0.00 TOTALS $ 79,600.00 $ 19,900.00 $ 99,500.00 **The final total budget field will update with the using the tab key to move to the next page field If using "Other" for Category, please explain: correct amount after entering "n/a" in the Other explanation field below and '1 -A.. Tyi73'i ^;:• 1, rr .r �-� `ne '±s'• I_ . �I �.{ i °. v �d`r: OdB _ ii' �ry a 7 L �.._.�. _:�, n S7 �.+...''<! ... 1,��14: Pik° , ri ,j,,r/-Lny�;• . .: �� = . �y� i%i7 - 'pro JUC'� :. ` .�� I. 'aq '�a ?x h 2 'J� iI. .L+�:tl 'n (''F. eid, i •nit•+a. ,•i.. r ?;:1. }: - ..ar.•_: .t• -v ,x .fir,. y,'�_l. 1+ :I' � �'-'.. ,£.>,r "�' ,t NI �II_E... ��,, i?o._ t{!ql F. sa.�� l E�"r�ts�F�l�/.wt+. �^aln�^sf z: M �:•'a-e`. .:. � ., _.( .. ,� .,a ___ : s. - - - � �.-v,�!(M....'� _ .�n!� 2019-20 HMEP Grant Application Page 8 of 11 COLORADO Division of Homeland Security b Emergency Management Dcua, O.nt 4 rube slaty Section 3. BUDGET NARRATIVE (cont.) NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! BUDGET NARRATIVE Describe in detail the costs for each category used in the previous budget table. Clearly identify how you determined the costs, what will be purchased, and include the salaries, outline of work plan with personnel, time schedules, deliverables, contractor rates, etc. Use the examples from the Match Section to outline costs for each category. (Attach additional pages as needed) Salary and Fringe Benefits; Weld County will employ a Emergency Management Coordinator to work for the Emergency Management Office and conduct the listed tasks. The employee will be a full time employee and Weld County will provide the 20% cash match for the salary and benefits. the costs for the employee is based on Weld County salary and benefits costs for an Emergency Management Coordinator. Travel costs; this funding will be used for travel costs for LEPC conferences and NASTTPO conference. Weld County will support cash match funding for the 20% match. the estimated cost include air fair to the NASTTPO conferences and other costs for ground transportation. Total budget requested is $99,500.00, $70,000.00 for EM Coordinator Salary, $24,500.00 for Fringe Benefits and $5,000.00 for travel costs. Hard cash match of $19,900.00, Federal Funding of $79,600.00. 2019-20 MEP Grant Application Page 9 of 11 COLORADO Division of Homeland Security b Emergency Management uew,m,e.,r QI H b t sar ty COLORADO Division of Homeland Security Er Emergency Management Department of Public Safety Hazardous Materials Emergency Preparedness (HMEP) 2018-19 GRANT APPLICATION Additional comments/justification: (If needed) Weld County continues to grow in population and with the continued development of Oil and Gas Drilling, support organization continue to move into Weld County. The current residences may not be aware of the risk in their communities. Oil and Gas exploration support organization include trucking, pipeline, equipment operators, production operators and storage facilities. Hazardous material transportation incidents have always been an important planning area for Weld County. With the development of the Hazardous Materials Transportation Emergency Response Plan during the 2019 planning cycle, agencies and industrial organization will need to train and exercise on this plan. Local community leaders will need to understand the risks that are in their communities based on the hazard assessments. This may have changed over the years with chemical facilities in the town and housing expanding around the areas or building closer to commercial business parks. 2019-20 HMEP Grant Application Page 10of11 44 A p .COLORADO Division of Homeland Security 6- Emergency Management • Depaiurlerit cii N.th1:t gat y endix A - Mission Areas and Core Capabilities Outline of 32 core capabilities identified in the National Preparedness Goal for a secure and resilient Nation. Each core capability is associated with one or more of the five mission areas. Core Capabilities Prevention Planning, C 3t As4 a, iv omt$ 3® a in kr P cu n i Public Information on and Warning S S S S S Operational Coordination S S, Intelligence and Information Sharing S � Interdiction and Disruption Screening,. Search,, and Detection r 5 Forensics and Attribution S Access Control and Identity Verification Cybers+ecu Physica I Protective Measures Risk Management _ for Protection Programs and Activities Supply Chain Integrity and Security Community Resilience Long-term Vulnerability Reduction S Risk and Disaster Resilience Assessment S Threats and Hazards Identification S Critical Transportation: Environmental Response/Health and; Safety i Fatality Management Services • Fire Management and Suppression S Logistics and Supply Chain Management S Mass Care Services • Mass Search and Rescue Operations S On -scene Securit. 1 Protect ion, and Law Enforcement S Operational Communications S Public. Health, Health caret, and Emergency Medical Services Situational Assessment Infrastructure Stems S Economic Recovery • Health and Social Services • Housing, • Natural and Cultural Resources • 2019-20 HMEP Grant Application Page 11 of 11 Hello