HomeMy WebLinkAbout730744.tiff RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND THE GREELEY
NATIONAL BANK.
WHEREAS, it has been determined that the method of calculating and
printing of the Weld County payroll is not economical and should be changed,
and
WHEREAS, The Greeley National Bank is engaged in the commercial
activity of computer data processing, and has submitted an agreement to
perform services for Weld County in the form of calculation and printing
of its payroll at a substantial savings to Weld County, and
WHEREAS, the Board of County Commissioners, Weld County,
Colorado, believes it to be in the best interest of the County to enter into
such an agreement on the basis recited therein;
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the agreement submitted by
The Greeley National Bank to perform services for Weld County in the
form of calculation and printing of its payroll, copy of which is attached
hereto, marked Exhibit A, and made a part hereof by reference, be, and
it hereby is approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby is,
authorized to execute the agreement as submitted and to make the same
effective forthwith.
The above and foregoing resolution was, on motion duly made and
seconded, adopted by the following vote on the 14th day of February,
A. D. , 1973.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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ATTEST: Q
anti/di/erne-4"
Clerk of t Board
Byg/, /,a Deputy County Clerk
ARP1$O D AS TQFORM:
LG'
7County Attorney
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730744
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AGREEMENT
THIS AGREEMENT, Made and entered into this 14th
day of February , 19 73 , by and between THE GREELEY
NATIONAL BANK OF GREELEY, COLORADO, hereinafter referred
to as GNB, and the COUNTY OF WELD OF THE STATE OF COLORADO,
a political subdivision, hereinafter referred to as Weld,
WITNESSETH, THAT:
WHEREAS, GNB is engaged in the commercial
activity of computer data processing and proposes to perform services
for Weld in the form of calculation and printing of Weld Payroll, all as
is more specifically set forth on Exhibit A, attached hereto and by
reference made a part hereof, and,
WHEREAS, Weld desires to employ the services of GNB
for such purposes,
NOW, THEREFORE , in consideration of the mutual
promises and covenants of the parties as are hereinafter contained
and for the further considerations hereinafter stated, it is understood and
agreed as follows:
1. GNB hereby agrees to perform the services as are
set forth in detail on Exhibit A, attached hereto and by reference made
a part hereof, and for the costs therein specified, for a period of one
year, commencing January 1, 1973.
Z. Weld employs GNB for the services to be performed
as set forth on Exhibit A and Weld agrees to pay GNB the costs as are
therein specified.
3. It is mutually understood and agreed that this
Agreement shall automatically renew itself from year to year, subject,
however, to the condition that such automatic renewal be rendered non-
effective by either party giving to the other written notice of its intention
not to renew the Agreement for an additional year at least ninety (90)
days before the anniversary date of this Agreement. In the event GNB
should determine that any renewal of this Agreement shall be subject
to a modification in costs charged by GNB for services rendered it
shall be obliged to furnish such notice at least ninety (90) days before
the anniversary date of this Agreement, and if such charges are not
accepted by Weld, the latter may thereafter advise GNB in writing
of its intention not to renew this Agreement, even if such notice is
received by GNB less than ninety (90) days before the anniversary date
of this Agreement.
IN WITNESS WHEREOF, the parties hereto have here-
unto subscribed their hands on the day and year first above written.
GREELEY NATIONAL BANK
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COUNTY OF WELD,
STATE OF COLORADO
ATTEST:
Clerk and Aicorder, Weld County // //
By �f,,,,v,,.i/z/,,,, / Deputy County Clerk ,
APPROVED AS TO FORM: ( i W d County Commissioners
Attorney for Weld County, Colorado
Page 1 of 3
EXHIBIT A
COUNTY OF WELD PAYROLL SPECIFICATIONS
OPTION A
THE GREELEY NATIONAL BANK AGREES TO PERFORM THE
FOLLOWING SERVICES:
1. Keypunch and verify all cards used as input to the payroll system.
2. Print the following:
(a) New employee set-up report.
(b) Master file change report.
(c) Time card proof list.
(d) Two payroll registers, one by employee number sequence,
and one by employee number within department number.
(e) Payroll deduction register by employee number within
department number.
(f) Payroll check register.
(g) Payroll transmittal to be used for next pay period entry.
(h) Payroll checks.
(i) Labor distribution report.
(j) Retirement file change report.
(k) Monthly status list of the retirement file.
(1) Quarterly status list of the retirement file.
(m) Yearly termination and retirement report.
(n) Yearly retirement benefit statement for each employee.
(o) Quarterly 941 reports as required.
(p) Yearly W2's as required.
WELD AGREES TO:
1. Provide GNB with coded input at least three (3) working days before
the printed checks are required to be returned to Weld.
2. Utilize the Time Card Proof List furnished by GNB to balance all
input prior to continuation of the payroll process.
3. Purchase and furnish to GNB all continuous form checks required by
Weld as printed output.
4. Purchase and furnish to GNB all continuous form Yearly Retirement
Benefit Statements required by Weld as printed output.
Page 2 of 3
EXHIBIT A
THE GREELEY NATIONAL BANK AGREES TO PERFORM THE
FOLLOWING SERVICES:
1. Print the following:
(a) New employee set-up report.
(b) Master file change report.
(c) Time card proof list.
(d) Two payroll registers, one by employee number sequence,
and one by employee number within department number.
(e) Payroll deduction register by employee number within
department number.
(f) Payroll check register.
(g) Payroll transmittal to be used for next pay period entry.
(h) Payroll checks.
(i) Labor distribution report.
(j) Retirement file change report .
(k) Monthly status list of the retirement file.
(1) Quarterly status list of the retirement file.
(m) Yearly termination and retirement report.
(n) Yearly retirement benefit statement for each employee..
(o) Quarterly 941 reports as required.
(p) Yearly W2's as required.
WELD AGREES TO:
1. Keypunch and verify all input cards used by the payroll system.
2. Provide the input cards to GNB at least two (2) working days
before the printed checks are required to be returned to Weld.
3. Utilize the Time Card Proof List furnished by GNB to balance
all input prior to continuation of the payroll process.
4. Purchase and furnish to GNB all continuous form checks required
by Weld as printed output.
5. Purchase and furnish to GNB all continuous form Yearly Retirement
Benefit Statements required by Weld as printed output.
Page 3 of 3
EXHIBIT A
COST OF SERVICES TO BE PAID BY WELD TO GNB MONTHLY
AS INVOICED.
1. COST OF OPTION A.
(a) Retirement programming and processing
thru December 31, 1972 $2, 322. 00
(b) Monthly charge per check . 57
(c) New employee set-up charge . 50
(d) Annual maintenance charge per employee . 50
2. COST OF OPTION B.
(a) Retirement programming and processing
thru December 31, 1972 52, 322. 00
(b) Monthly charge per check . 50
(c) New employee set-up charge . 50
(d) Annual maintenance charge per employee . 50
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