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Home My WebLink About20192324.tiffRESOLUTION RE: APPROVE TASK ORDER CONTRACT FOR PUBLIC HEALTH EMERGENCY PREPAREDNESS AND RESPONSE AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Task Order Contract for Public Health Emergency Preparedness and Response between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2019, and ending June 30, 2020, with further terms and conditions being as stated in said task order contract, and WHEREAS, after review, the Board deems it advisable to approve said task order contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Task Order Contract for Public Health Emergency Preparedness and Response between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said task order contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of June, A.D., 2019. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COL•RADO ATTEST: da/04) Weld County Clerk to the Board a�nR�a.,4 Deputy Clerk to the Board APPRO D AS un y Attorney Date of signature: ©Cal 9711 aarbara Kirkmeyer, •hair Mike Freeman, Pro-Tem EXCUSED Sean y Conway tt" James Steve Moreno cc_• LCTG) tO1V-►111 2019-2324 H L0051 °Cods ,i,1,4,4, V'x7r,z, Memorandum TO: Barbara Kirkmeyer, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH Executive Director Department of Public Health & Environment DATE: June 11, 2019 SUBJECT: FY19-20 CDPHE Public Health Emergency Preparedness & Response Task Order Contract For the Board's approval is a Task Order Contract between the Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). Public health related emergency preparedness and response remains a crucial function for WCDPHE and residents of Weld County. This grant will enable WCDPHE to plan and train for a variety of population -based disease outbreak emergencies, including pandemics, bioterrorism and emergent diseases. The preparation also supports mass -dispensing of vaccines and antibiotics and emphasizes coordination between emergency management and public health. With the approval of the Board, the WCDPHE will enter into a one-year task order contract with CDPHE in the amount of $283,947. The term of the contract begins July 1, 2019, and ends June 30, 2020. No new FTE will be required to perform the grant deliverables in this contract. Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined that its terms are acceptable. Furthermore, this amendment was approved for placement on the Board's agenda via pass -around dated June 3, 2019. I recommend approval of this Public Health Emergency Preparedness & Response continuation contract with CDPHE. 2019-2324 KLOOS i DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT CONTRACT ROUTING NO. C T 2 0 2 0* 2 8 3 APPROVED TASK ORDER CONTRACT - WAIVER #154 This task order contract is issued pursuant to master contract made on 11/23/2016, with routing number 18 FAA 00051. STATE: State of Colorado for the use & benefit of the Department of Public Health and Environment Office of Emergency Preparedness and Response 4300 Cherry Creek South Drive Denver, Colorado 80246 CONTRACT MADE DATE: 5/1/2019 TERM: This contract shall be effective upon approval by the State Controller, or designee, or on 07/01/2019, whichever is later. The contract shall end on 06/30/2020. PROCUREMENT METHOD: Exempt BID/REP/UST PRICE AGREEMENT NUMBER: N/A LAW SPECIFIED VENDOR STATUTE: N/A STATE REPRESENTATIVE: Melanie Simons PHEP Grant Branch Manager Colorado Dept. of Public Health and Environment Office of Emergency Preparedness and Response 4300 Cherry Creek South Drive Denver, Colorado 80246 CONTRACTOR: Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) 1150 "O" Street Greeley, Colorado 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 CONTRACTOR DUNS: 75757955 CONTRACTOR ENTITY TYPE: Political Subdivision BILLING STATEMENTS RECEIVED: Monthly STATUTORY AUTHORITY: Not Applicable CLASSIFICATION: Subrecipient CONTRACT PRICE NOT TO EXCEED: $283,947.00 FEDERAL FUNDING DOLLARS: $283,947.00 STATE FUNDING DOLLARS: $0..00 OTHER FUNDING DOLLARS: $0.00 Specify "Other": $0.00 MAXIMUM AMOUNT AVAILABLE PER FISCAL YEAR: FY20: $283,947.00 PRICE STRUCTURE: CONTRACTOR REPRESENTATIVE: Cost Reimbursement Mark Wallace Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 PROJECT DESCRIPTION: The Public Health Emergency Preparedness Program (PHEP) supports public health departments across the nation to upgrade their ability to effectively respond to a range of public health threats, including infectious diseases, natural disasters, and biological, chemical, nuclear, and radiological events. Task Order CMS Number: 129563 Contract Routing Number: CT 2020*283 .20i4- a&,zsL6j Page 1 of 35 EXHIBITS: The following exhibits are hereby incorporated: Exhibit A - Additional Provisions (and any of its Attachments; e.g., A-1, A-2, etc.) Exhibit B - Statement of Work (and any of its Attachments; e.g., B-1, B-2, etc.) Exhibit C - Regional Statement of Work (and any of its Attachments; e.g., C-1, C-2, etc.) Exhibit D - Regional Epidemiologist Statement of Work (and any of its Attachments; e.g., D- 1, D-2, etc.) Exhibit E - Budget (and any of its Attachments; e.g., E-1, E-2, etc.) Exhibit F - Sample Option Letter GENERAL PROVISIONS The following clauses apply to this Task Order Contract. These general clauses may have been expanded upon or made more specific in some instances in exhibits to this Task Order Contract. To the extent that other provisions of this Task Order Contract provide more specificity than these general clauses, the more specific provision shall control. 1. This Task Order Contract is being entered into pursuant to the terms and conditions of the Master Contract including, but not limited to, Exhibit One thereto. The total term of this Task Order Contract, including any renewals or extensions, may not exceed five (5) years. The parties intend and agree that all work shall be performed according to the standards, terms and conditions set forth in the Master Contract. 2. In accordance with section 24-30-202(1), C.R.S., as amended, this Task Order Contract is not valid until it has been approved by the State Controller, or an authorized delegee thereof. The Contractor is not authorized to, and shall not; commence performance under this Task Order Contract until this Task Order Contract has been approved by the State Controller or delegee. The State shall have no financial obligation to the Contractor whatsoever for any work or services or, any costs or expenses, incurred by the Contractor prior to the effective date of this Task Order Contract. If the State Controller approves this Task Order Contract on or before its proposed effective date, then the Contractor shall commence performance under this Task Order Contract on the proposed effective date. If the State Controller approves this Task Order Contract after its proposed effective date, then the Contractor shall only commence performance under this Task Order Contract on that later date. The initial term of this Task Order Contract shall continue through and including the date specified on page one of this Task Order Contract, unless sooner terminated by the parties pursuant to the terms and conditions of this Task Order Contract and/or the Master Contract. Contractor's commencement of performance under this Task Order Contract shall be deemed acceptance of the terms and conditions of this Task Order Contract. 3. The Master Contract and its exhibits and/or attachments are incorporated herein by this reference and made a part hereof as if fully set forth herein. Unless otherwise stated, all exhibits and/or attachments to this Task Order Contract are incorporated herein and made a part of this Task Order Contract. Unless otherwise stated, the terms of this Task Order Contract shall control over any conflicting terms in any of its exhibits. In the event of conflicts or inconsistencies between the Master Contract and this Task Order Contract (including its exhibits and/or attachments), or between this Task Order Contract and its exhibits and/or attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: 1) the Special Provisions of the Master Contract; 2) the Master Contract (other than the Special Provisions) and its exhibits and attachments in the order specified in the Master Contract; 3) this Task Order Contract; 4) the Page 2 of 35 Additional Provisions - Exhibit A, and its attachments if included, to this Task Order Contract; 5) the Scope/Statement of Work - Exhibit B, and its attachments if included, to this Task Order Contract; 6) other exhibits/attachments to this Task Order Contract in their order of appearance. 4. The Contractor, in accordance with the terms and conditions of the Master Contract and this Task Order Contract, shall perform and complete, in a timely and satisfactory manner, all work items described in the Statement of Work and Budget, which are incorporated herein by this reference, made a part hereof and attached hereto as "Exhibit B" and "Exhibit C". 5. The State, with the concurrence of the Contractor, may, among other things, prospectively renew or extend the term of this Task Order Contract, subject to the limitations set forth in the Master Contract, increase or decrease the amount payable under this Task Order Contract, or add to, delete from, and/or modify this Task Order Contract's Statement of Work through a contract amendment. To be effective, the amendment must be signed by the State and the Contractor, and be approved by the State Controller or an authorized delegate thereof. This contract is subject to such modifications as may be required by changes in Federal or State law, or their implementing regulations. Any such required modification shall automatically be incorporated into and be part of this Task Order Contract on the effective date of such change as if fully set forth herein. 6. The conditions, provisions, and terms of any RFP attached hereto, if applicable, establish the minimum standards of performance that the Contractor must meet under this Task Order Contract. If the Contractor's Proposal, if attached hereto, or any attachments or exhibits thereto, or the Scope/Statement of Work - Exhibit B, establishes or creates standards of performance greater than those set forth in the RFP, then the Contractor shall also meet those standards of performance under this Task Order Contract. 7. STATEWIDE CONTRACT MANAGEMENT SYSTEM [This section shall apply when the Effective Date is on or after July 1, 2009 and the maximum amount payable to Contractor hereunder is $100,000 or higher] By entering into this Task Order Contract, Contractor agrees to be governed, and to abide, by the provisions of CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and inclusion of contract performance information in a statewide contract management system. Contractor's performance shall be evaluated in accordance with the terms and conditions of this Task Order Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation of Contractor's performance shall be part of the normal contract administration process and Contractor's performance will be systematically recorded in the statewide Contract Management System. Areas of review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Contractor's obligations under this Task Order Contract shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of the Statement of Project of this Task Order Contract. Such performance information shall be entered into the statewide Contract Management System at intervals established in the Statement of Project and a final review and rating shall be rendered within 30 days of the end of the Task Order Contract term. Contractor shall be notified following each performance and shall address or correct any identified problem in a timely manner and maintain work progress. Should the final performance evaluation determine that Contractor demonstrated a gross failure to meet the performance measures established under the Statement of Project, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by the Colorado Department of Public Health and Environment and showing of good cause, may debar Contractor and Task Order CMS Number: 12 9563 Contract Routing Number: CT 2 0 2 0* 2 8 3 Page 3 of 35 prohibit Contractor from bidding on future contracts. Contractor may contest the final evaluation and result by: (i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105- 102(6)), or (ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Contractor, by the Executive Director, upon showing of good cause. 8. If this Contract involves federal funds or compliance is otherwise federally mandated, the Contractor and its agent(s) shall at all times during the term of this contract strictly adhere to all applicable federal laws, state laws, Executive Orders and implementing regulations as they currently exist and may hereafter be amended. Without limitation, these federal laws and regulations include the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6062 of Public Law 110-252, including without limitation all data reporting requirements required there under. This Act is also referred to as FFATA. Task Order CMS Number: 129563 Contract Routing Number: CT 2 0 2 0* 2 8 3 Page 4 of 35 SIGNATURE PAGE Contract Routing Number: CT 2020283 THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT Each person signing this Contract represents and wan -ants that he or she is duly authorized to execute this Contract and to bind the party authorizing his or her signature. By: CONTRACTOR Board of County Commissioners of Weld County (A Political Subdivision of the State of Colorado) For the use and benefit of the Weld County Department of Public Health and Environment Political Subdivision Barbara Kirkmeyer Print Name of Authorized Individual Chair By: Print Title of Auyhorized Individual Signature of ft uthorized Individual jUN 1 2019 Date PROGRAM APPROVAL Colorado Department of Public Health and Environment Melanie Simons PREP Grant Program, anager am Approver STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH Executive Director rNyi Lisa McGovern Procurement and Contracts Section Director, CDPHE (.�`� fit; Date In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or an authorized delegate. By: STATE CONTROLLER Robert Jaros, CPA, MBA, JD orris, ontroller, CDPHE Effective Date: (0 12 i 111 Task Order CMS Number: 129563 Contract Routing Number: CT 2020*283 4gl f 35 mi/6y) This page left intentionally blank. Task Order CMS Number: 12 95 6 3 Contract Routing Number: CT 2020*263 Page 6 of 35 EXHIBIT A ADDITIONAL PROVISIONS To Contract Dated 5/1/2019 - CMS Contract Routing Number CT 2020*283 These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above. 1. This Contract contains federal funds (see Catalog of Federal Domestic Assistance (CFDA) number 93.069). 2. The United States Department of Health and Human Services ("HHS"), through the Center for Disease Control ("CDC") has awarded as of 07/01/2019 anticipated federal funds of $10,368,137.00 under Notice of Cooperative Agreement Award, hereinafter "NCAA", number CDC-RFA-TP19-1901, to perform the following— Public Health and Emergency Preparedness for the State of Colorado. If the underlying Notice of Cooperative Agreement Award "NCAA" authorizes the State to pay all allowable and allocable expenses of a Contractor as of the Effective Date of that NCAA, then the State shall reimburse the Contractor for any allowable and allocable expenses of the Contractor that have been incurred by the Contractor since the proposed Effective Date of this Contract. If the underlying NCAA does not authorize the State to pay all allowable and allocable expenses of a Contractor as of the Effective Date of that NCAA, then the State shall only reimburse the Contractor for those allowable and allocable expenses of the Contractor that are incurred by the Contractor on or after the Effective Date of this Contract, with such Effective Date being the later of the date specified in this Contract or the date the Contract is signed by the State Controller or delegee. 3. To receive compensation under the Contract, the Contractor shall submit a signed Monthly Invoice Form. This form is titled CDPHE STANDARD Reimbursement Invoice Form and is accessible from the CDPHE internet website https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links the form is incorporated and made part of this Contract by reference. The Invoice Form must be submitted no later than forty-five (45) calendar days after the end of the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget. The Contractor shall submit the invoice using the method listed below. Scan the completed and signed Invoice Form and supporting documentation into an electronic document. Email the Invoice form and supporting documentation to: OEPR Fiscal Staff, cdphe eprfiscal(&,,state.co.us Final billings under the Contract must be received by the State within a reasonable time after the expiration or termination of the Contract; but in any event no later than forty-five (45) calendar days from the effective expiration or termination date of the Contract. 4. Time Limit for Acceptance of Deliverables. Evaluation Period. The State shall have forty-five (45) calendar days from the date a deliverable is delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that have a different time negotiated by the State and the Contractor. Notice of Defect. If the State believes in good faith that a deliverable fail to meet the design specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: 1) the date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or deficiency. The above time frame shall apply to all deliverables except for those deliverables that have a different time negotiated by the State and the Contractor in writing pursuant to the State's fiscal rules. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30) calendar Task Order CMS Number: 129563 Contract Routing Number: CT 2020*283 Page 7 of 35 EXHIBIT A days, to correct the noted deficiencies. If the Contractor fails to correct such deficiencies within thirty (30) calendar days, the Contractor shall be in default of its obligations under this Task Order Contract and the State, at its option, may elect to terminate this Task Order Contract or the Master Contract and all Task Order Contracts entered into pursuant to the Master Contract. 5. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination. The State has determined that this Contract does not constitute a Business Associate relationship under HIPAA. 6. This award does not include funds for Research and Development. 7. Other than for normal and recognized executive -legislative relationships, no funds may be used for: Publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body 8. Contracting Provisions The Contractor shall ensure that all service related expenses are completed and all goods related expenses are received on or before the expiration of the contract. The Contractor shall maintain a complete file of all records, documents, communications, and other materials that pertain to the operation of the activities under this contractual agreement for six years. Such files shall be sufficient to properly reflect all direct and indirect costs of labor, materials, equipment, supplies and services, and other costs of whatever nature for which a reimbursement was made. These records shall be maintained according to generally accepted accounting principles and shall be easily separable from other Contractor records. Contactor's auditor shall perform audits in accordance with the requirements of the OMB Circulars A-87 (Cost Principles for State, Local, and Tribal Governments), A- 122 (Cost Principles for Non -Profit Organizations) and A-133 (Audits of States, Local Governments, and Non -Profit Organizations), as applicable. The Contractor must perform a substantial role in carrying out project outcomes and not merely serve as a conduit for an award to another party or provider who is ineligible. 9. Fiscal Provisions Supplantation: Cooperative agreement funds cannot supplant any current state or local expenditures. Supplantation refers to the replacement of non-federal funds with federal funds intended to support the same activities. The Public Health Service Act, Title I, Section 319 (c) specifically States: "SUPPLEMENT NOT SUPPLANT. Funds appropriated under this section shall be used to supplement other federal, state, and local public funds provided for activities under this section." Contractor shall ensure that reimbursement requests are not duplicated under any other Public Health Emergency Preparedness funding or utilized to supplant non -related activities or programs. Contractor shall ensure appropriate distribution of costs in direct relation to the activities performed. Unallowable Costs: 1. Payment or reimbursement of backfilling costs for staff. 2. Construction or major renovations. 3. Salary of an individual at a rate in excess of Executive Level II or $187, 000 per year. Task Order CMS Number: 129563 Contract Routing Number: CT 2020*283 Page 8 of 35 EXHIBIT A 4. The purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts. 5. The purchase or support (feed) for animals for labs, including mice. 6. The purchase a house or other living quarters for those under quarantine. 7. The purchase vehicles to be used as means of transportation for carrying people or goods, such as passenger cars or trucks and electrical or gas -driven motorized carts. 8. Funds shall not be used for clinical care. 9. Funds shall not be used for entertainment, including amusement, diversion, and social activities and any costs directly associated with such costs. 10. Recipients shall not use funds for fund raising activities and lobbying. 2 CFR 200 Code of Federal Regulations The contractor shall follow the regulations and guidance put forth by the Federal Government as described in the "Super Circular". This information is available on the following website https://www.ecfr.gov/cgi- bin/text-idx?tp1=/ecfrbrowse/Title02/2cfr200 main 02.tpl and is incorporated and made part of this contract by reference. 10. Budget Line Definitions The Contractor has the ability, with written approval from OEPR fiscal staff, to move 10 % of funds from budget category to budget category not to exceed the total dollar amount of the contract. The Contractor shall request approval from their Contract and Fiscal Monitor for expenditures of $5,000.00 or more before purchasing. This requirement does not include personnel expenses. Personnel: The Contractor shall dedicate the necessary funds to support salary and fringe for any staff member devoting time and effort towards the accomplishment of any activities identified under this Scope of Work. Equipment: The Contractor shall purchase equipment, as well as maintain the working order of any existing equipment, required to meet any activity identified under this Scope of Work such as personal and portable computers, communication radios, cellular telephones, facsimile machines, laboratory equipment, training equipment, public information kits, etc. Travel: The Contractor shall support travel related costs to ensure accomplishment of activities identified under this Scope of Work such as regional planning meetings, local partner planning meetings, attendance at training sessions, conferences, and agency representation at the Emergency Preparedness and Response conference calls. Operating and Supplies: The Contractor shall support operating and supply costs directly associated with any activities identified under this Scope of Work such as high-speed Internet connections, notification systems, telephone and communication systems, office supplies, copying, printing, postage, room rental, software purchase and upgrades, etc. Indirect: A Contractor's allowable indirect rate is the current Negotiated Indirect Rate Agreement on file with Colorado Department of Public Health and Environment Internal Auditor's office. In the event there is no such agreement on file, the allowable indirect rate shall default to 10% of Direct Salaries & Wages, Including Fringe Benefits. If there was a negotiated indirect rate in the past, but it has expired, the contractor is not allowed to claim the 10% default rate. The contractor cannot claim any indirect rate until they have negotiated a new rate with CDPHE internal Auditor's office as per the OMB super circular. If a new or revised Negotiated Indirect Rate Agreement is filed with the CDPHE Internal Auditor's office during the current term of this Agreement, the new indirect rate may be used for the remainder of the current performance period and will not be retroactive to the effective date of the Agreement. 11. Deployment of HPP- and PHEP-funded equipment, supplies and personnel via the Emergency Management Assistance Compact (EMAC) for the purpose of mutual aid and assistance between states during a governor declared State of emergency or disaster is permitted, but is subject to 101 the Federal provisions of 45 CFR 75. However, affected States must notify their CDC Grants Management Specialist within a 24 - Task Order CMS Number: 129563 Contract Routing Number. CT 2020*283 Page 9 of 35 EXHIBIT A hour period of the personnel, services and/or equipment being loaned out for the emergency. Awardees should follow their state legislation which governs how they will operate during an emergency or when another state requests assistance via EMAC. Awardees may reference the EMAC website for detailed information via www.emacweb.org . Additional guidance can be found in the 2020-2025 HPP-PHEP Supplemental Guidelines. 12. The State, at its discretion, shall have the option to extend the term under this Contract beyond the Initial Term for a period or for successive periods, of 1 year at the same rates and under the same terms specified in the Contract. In order to exercise this option, the State shall provide written notice to Contractor in as form substantially equivalent to Exhibit D. If exercised, the provisions of the Option Letter shall become part of and be incorporated in the original contract. The total duration of this contract shall not exceed 5 years. 13. The State, at its discretion, shall have the option to increase or decrease the statewide quantity of Goods and/or Services based upon the rates established in this Contract, and modify the maximum amount payable accordingly. In order to exercise this option, the State shall provide written notice to Contractor in as form substantially equivalent to Exhibit D. Delivery of Goods and/or performance of Services shall continue at the same rates and terms as described in this Contract. 14. The contractor shall provide written notification to CDPHE OEPR PHEP Program Manager and OEPR Grants Branch Manager of emergency preparedness and response regional staff (including regional generalists and regional epidemiologists) position vacancies. This notification should include: A. name of the regional staff person leaving the position; B. the date the vacancy will occur; C. the estimated date when the vacancy will be filled and; D. Name of replacement once filled. CDPHE will assist hosting agencies by providing resources and training if needed and requested to new regional staff. Task Order CMS Number: 129563 Contract Routing Number: CT 2020*283 Page 10 of 35 EXHIBIT B STATEMENT OF WORK To Original Contract Routing Number CT 2020*283 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Project Description: This project serves to improve medical and public health care preparedness, response, and recovery capabilities at the federal, state and local level. The aligned PHEP cooperative agreement provides technical assistance and resources to support state, local, tribal and territorial public health departments, along with HCCs and health care organizations, to show measurable and sustainable progress toward achieving the preparedness and response capabilities that promote prepared and resilient communities. II. Definitions: 1. AAR-After Action Report 2. AFN-Access and Functional Needs 3. CDPHE-Colorado Department of Public Health and Environment 4. C -MIST -Communication, Maintaining Health, Independence, Services and Support, Transportation 5. CNS-Colorado Notification System 6. COOP -Continuity of Operations Plan 7. CO -SHARE -Colorado State Health and Readiness Exchange 8. CO.TRAIN-Colorado Training Finder Real -Time Affiliate Integrated Network 9. CPG-Capability Planning Guide 10. CVM-Colorado Volunteer Mobilizer 11. DHSEM-Divison of Homeland Security and Emergency Management 12. DOC-Department Operations Center 13. EOP-Emergency Operations Plan 14. ESAR-VHP- Emergency System for Advance Registration of Volunteer Health Professionals 15. HAN-Health Alert Network 16. HCC-Healthcare Coalition 17. HVA-Hazards Vulnerability Assesment 18. ICS -Incident Command Structure 19. IMATS- Inventory Management and Tracking System 20. IP-Improvement Plan 21. LPHA-Local Public Health Agency 22. MCM-Medical Countermeasure 23. MYTEP-Multi-Year Training and Exercise Plan 24. NIMS-National Incident Management System 25. OEPR-Office of Emergency Preparedness and Response 26. POD -Point of Dispensing 27. PHEOP-Public Health Emergency Operations Plan 28. RTP-Regional Transfer Point 29. SNS-Strategic National Stockpile 30. TEPW-Training and Exercise Planning Workshop III. Work Plan: Goal #1: Increase capacity for preparedness, response and recovery in Colorado. Objective #1: No later than the expiration date of the Contract, provide public health preparedness; improve response and recovery activities through planning. version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 11 of 35 EXHIBIT B Primary Activity #1 The Contractor shall update their agency COOP (Continuity of Operations Plan) to meet the minimum federal requirements. Primary Activity #2 The Contractor shall complete the `Critical Workforce Group Tiers' spreadsheet. Primary Activity #3 The Contractor shall develop or update their agency Volunteer Management Plan. Primary Activity #4 The Contractor shall coordinate a minimum of two (2) county -level Pandemic Influenza planning meetings with relevant subject matter experts and community partners, including AFN representatives, to orient partners on the local/county pandemic plan. Primary Activity #5 The Contractor shall participate in planning for the Coalition Surge Test (CST) as a core member of the HCC. Primary Activity #6 The Contractor shall incorporate the OEPR Situational Awareness Tool into their PHEOP. Primary Activity #7 The Contractor shall complete the `Access and Functional Needs and Community Partners' report to identify current and desired engagement of community organizations who can provide relationships or support to their public's access and functional needs. Primary Activity #8 The Contractor shall create a plan or integrate into existing plans AFN resources/practices and intentional community engagement into the 2021 Full Scale Exercise in its jurisdiction. Primary Activity #9 The Contractor shall conduct one-to-one interviews or focus groups with at least three (3) stakeholders/community groups OR document action steps identified from community conversations in the last year to integrate jurisdictional access & functional needs in public health emergency plans and practices. Primary Activity #10 The Contractor shall participate in the HCC HVA. Primary Activity #11 The Contractor shall update their local community and responder Mass Prophylaxis/ Vaccination/POD Plans. Primary Activity #12 The Contractor shall assist in the planning/responding to issues impacting high -risk populations such as people experiencing homelessness and/or substance use issues. Primary Activity #13 The Contractor shall participate in the Regional ESF#8 Training and Exercise Planning Workshop attended by at a minimum, hospitals, EMS, emergency management organizations, and public health agencies. Primary Activity #14 The Contractor shall participate in the development of a Regional ESF#8 Multi -Year Training and Exercise Plan that includes at a minimum, hospitals, EMS, emergency management organizations, and public health agencies. Primary Activity #15 The Contractor shall participate in the Regional Pandemic Influenza Tabletop Exercise with Regional Staff and the Readiness and Response Coordinator. version: Contract Statement of Work — Exhibit H December 2015 Task Order CMS Number: 129563 Page 12 of 35 EXHIBIT B Primary Activity #16 The Contractor shall attend the 2019 OEPR Annual Meeting. Objective #2: No later than the expiration date of the Contract, provide public health preparedness; improve response and recovery activities through training. Primary Activity #1 The Contractor shall have a trained primary and back-up CVM administrator. Primary Activity #2 The Contractor shall participate in a web -based training on the OEPR Situational Awareness Tool. Primary Activity #3 The Contractor shall participate in a web -based training on completing the `Critical Workforce Group Tiers' worksheet. Primary Activity #4 The Contractor shall participate in a web -based training on `Vaccination Planning for Critical Workforce Groups'. Objective #3: No later than the expiration date of the Contract, provide public health preparedness, and improve response and recovery activities through exercises. Primary Activity #1 The Contractor shall complete the Coalition Surge Test (CST) as a core member of the HCC. Primary Activity #2 The Contractor shall participate in quarterly redundant communications (eg. 800MgHz radio) drills conducted by OEPR. Primary Activity #3 The Contractor shall conduct a minimum of two (2) redundant communications drills with local operational sites (eg. PODs). Primary Activity #4 The Contractor shall conduct a minimum of two (2) HAN Communication Drills. Primary Activity #5 The Contractor shall participate in a minimum of two (2) IMATS SNS Resource Request Drills Primary Activity #6 The Contractor shall create and send out two (2) mission drills utilizing the CVM Objective #4: No later than the expiration date of the Contract, provide public health preparedness, and improve response and recovery activities through additionally identified needs. Primary Activity #1 The Contractor shall complete the 2019-20 CPG Survey with input from all relevant partners in its jurisdiction. Primary Activity #2 The Contractor shall retain trained personnel to manage and monitor routine jurisdictional surveillance and epidemiological investigation systems and support surge requirements in response to threats. version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 13 of 35 EXHIBIT B Primary Activity #3 The Contractor shall attend a minimum of one (1) Regional HCC or HCC Chapter meeting/per quarter. Primary Activity #4 The Contractor shall update agency contact info twice/year in CO -SHARE. Standards and Requirements 1. The Contractor shall utilize the `Public Health Emergency Preparedness and Response Capability -National Standards for State, Local, Tribal and Territorial Public Health, October 2018' as guidance for all planning activities. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 2. The Contractor shall highlight or indicate areas of the COOP (Continuity of Operations Plan) that have been revised with the minimum federal requirements. These requirements are outlined in the PHEP NOFO COOP Requirements. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 3. CDPHE shall provide the `Critical Worforce GroupTiers' worksheet template to contractor no later than 7/1/2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 4. The Contractor shall comply with the requirements stated in the "Allocating and Targeting Pandemic Influenza Vaccine during an Influenza Pandemic" when completing the `Critical Workforce Group Tiers' worksheet. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 5. CDPHE will provide technical assistance and guidance from CDC on Planning Considerations for Vaccinating Critical Workforce Groups' as it relates to Pandemic Operational Readiness. This will include new guidance from CDC, "Implementing a Pandemic Influenza Vaccination Campaign" and "Roadmap for Allocating and Targeting Critical Workforce Groups for an Influenza Pandemic". These documents will be incorporated upon release from CDC and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 6. The Contractor shall facilitate discussions with the Pandemic Planning group regarding non -pharmaceutical interventions, access and functional needs (AFN), vaccination of critical workforce, etc. The Contractor shall have the option of using a facilitation guide developed by CDPHE. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 7. The Contractor shall adhere to the following guidelines for the Pandemic Influenza planning meetings: create new pandemic planning group or work with existing group; include representation from diverse sectors such as immunization, epidemiology, emergency management, communication experts, schools, health care providers and hospitals, businesses, pharmacies, immunization staff etc. version: Contract Statement of Work— Exhibit B December 2015 Task Order CMS Number: 129563 Page 14 of 35 EXHIBIT B 8. The Volunteer Management Plan must include: how LPHAs will manage walk-up volunteers, volunteer liability, licensure, Workman's Compensation, scope of practice, third party reimbursement issues, and documentation of ESAR-VHP compliant system if not using the Colorado Volunteer Mobilizer (CVM). CDPHE. CDPHE will provide Volunteer Plan guidance, including legal issues and managing spontaneous volunteers. This guidance is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 9. CDPHE will provide access to the Situational Awareness Tool via CO -SHARE by July 1, 2019. This tool will be incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 10. The Contractor shall integrate the Situational Awareness Tool into the Concept of Operations section of their Public Health Emergency Operations Plan (PHEOP) or Communications Annex to establish a mechanism to monitor situational awareness during emergent and non -emergent times. 11. CDPHE will provide an `Access & Functional Needs (AFN) and Community Partners report' template for LPHAs by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 12. CDPHE will provide an optional 2021 Full -Scale Exercise Community Engagement plan template for LPHAs to develop activities to integrate more public participation and AFN resources/practices into the 2021 Public Health Full -Scale Exercise Plan by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 13. CDPHE will provide a C -MIST driven AFN Conversations Guidance document to support one-to-one interviews and focus groups by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 14. The Contractor shall provide a HCC Healthcare Vulnerability Assesment (HVA) tool to include information that supports the public health priority to diagnose and investigate health problems and health hazards in the community, ensuring that endemic disease and novel threats are included in the analysis. CDPHE will provide the HCC HVA tool/template by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 15. The Contractor shall support and/or facilitate efficient, coordinated public health activities during the planning for or the duration of a response to issues impacting high -risk population such as people experiencing homelessness and/or substance use issues. 16. The Regional ESF#8 MYTEP must include five years of training and exercises, the integration of the HPP Health Care Coalition Training and Exercise Plan, and the required elements as indicated on the template provided by CDPHE via CO -SHARE. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 17. The Contractor shall support the TEPW with their subject -matter expertise, and logistical support as requested. version: Contract Statement of Work — Exhibit H December 2015 Task Order CMS Number: 129563 Page 15 of 35 EXHIBIT B 18. CDPHE will provide an exercise package for the Regional Pandemic Influenza Tabletop Exercise by July 1, 2019 that each region may use as a base template provided via CO - SHARE. These documents are incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 19. The Contractor must participate in the Regional Pandemic Influenza Tabletop Exercise as a "Player" so as to properly represent LPHA decisions and actions during a simulated event. 20. CVM administrators must have completed CVM Administrator training, signed the yearly confidentiality agreement and be recognized by OEPR as a CVM Administrator. 21. CVM Administrator training will be offered quarterly by CDPHE. 22. Contractors who have 10 employees or less may designate a regional staff member as their CVM Administrator backup. If a regional staff member is identified as the the back-up CVM Administrator, the regional staff member must provide written agreement to the CVM Coordinator. 23. CDPHE will validate attendance of the specific Situational Awareness Tool training attendee in CO.TRAIN. 24. CDPHE will conduct the `Critical Workforce Group Tier Spreadsheet' training and validate contractor participation in CO.TRAIN. 25. CDPHE will provide the `Vaccination Planning for Critical Workforce Groups' webinar to include an overview of new CDC guidance on "Implementing a Panflu Vaccination Campaign" and "Roadmap for Allocating and Targeting Critical Workforce Groups for an Influenza Pandemic". 26. The Contractor shall comply with the requirements stated in the Health Care Coalition Surge Test when completing the Coalition Surge Test Exercise. This information is located on the Public Health Emergency government website https://www.phe.gov/Preparedness/planning/hpp/Pages/coaltion-tool.aspx and is incorporated and made a part of this contract by reference. 27. A minimum of one (1) EPR Coordinator per agency must respond to the quarterly redundant communication drills conducted by OEPR. 28. Redundant Communication Drills can include communication via 800MgHz radios, cell phone, text and/or email. 29. Tactical Communication Drills (radios) will focus on information sharing between the state and local department operations centers (DOC) and communication between the Receive, Store, Stage (RSS) site and Regional Transfer Point (RTP) and Local Transfer Points (LTP). 30. Participation in redundant communication drills initiatied by CDPHE will be verified by CDPHE (i.e. CNS generated reports, radio drill spreadsheets). version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 16 of 35 EXHIBIT B 31. Drills conducted by the Contractor to local operational sites should be documented on the `Communications Drill Reporting Spreadsheet' provided by CDPHE. 32. Local operational sites include the following: Department Operations Center (DOC); Open Point of Dispening (POD); Closed POD; Regional Transfer Point (RTP); Local Transfer Point (LTP); and Healthcare Coalition (HCC) member agencies. 33. Drills conducted by the contractor can be notification, exercise or real event. 34. Contractor will include cdphe_epr_sit@state.co.us when conducting HAN notifications and drills. 35. CDPHE will initiate and document IMATS SNS Resource Request Drills. 36. The Contractor shall sign-up for the IMATS SNS Resource Request Drill electronically via CO.TRAIN. 37. The Contractor shall use a 213rr or other inventory form to conduct IMATS SNS Resource Requrest drills. Resource Request forms are incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 38. CDPHE will verify participation in IMATS SNS Resource Request drills by reviewing resource requests in IMATS. 39. CDPHE will conduct IMATS drills once/quarter. 40. CDPHE will provide a schedule for all OEPR drills by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/ 41. The Contractor shall complete the 2019-20 CPG Survey by using the CO-PHRCA (Colorado Public Health System Response Capacity Assessment). 42. The Contractor shall conduct the 2019-20 CO-PHRCA in a manner as identical as possible to the jurisdiction's CO-PHRCA in the previous grant year, or update the results from the previous grant year's CO-PHRCA. 43. CDPHE will provide results from the 2018-19 CO-PHRCA upon request. 44. The 2019-20 CPG Survey should be completed by soliciting input from the following partners (as applicable) Hospitals, Emergency Medical Services (EMS), Emergency Management, Behavioral Health, Home Health, Long-term Care/Assisted Living, Schools, Law Enforcement, Elected Officials, Non-Profit/Volunteer Organizations, Faith -Based Organizations, LPHA Laboratory Staff 45. CDPHE will provide guidance and tools for completing the 2019-20 CPG Survey, including access to the CO-PHRCA. This document is incorporated and made part of this contract by reference and is available on the following website: version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 17 of 35 EXHIBIT B https://sites.google.com/a/state.co.us/co-share/. 46. Primary disease case investigation responsibility (i.e., local or state public health agency) and suggested public health response timelines are outlined on the CDPHE Communicable Disease Manual website in the "Disease -case investigation guidance" document found at the link titled "Public Health Reportable Condition Investigation Guidance". This document and website are incorporated and made part of the scope of work by reference and is available on the following website: https://www.colorado.gov/pacific/cdphe/communicable-disease-manual. 47. The Contractor will ensure the development and submission to CO -SHARE of AAR/IPs for all Tabletop Exercises within 60 days of event conclusion. 48. Functional exercises, full scale exercises, and real event responses must be submitted within 120 days of event conclusion.All joint HPP and PHEP exercises, including MCM exercises, shall include a surge of patients into the health care system. 49. Accommodations for at -risk populations should be incorporated into all plans and exercises and any access or functional needs of at -risk populations that may interfere with their ability to access or receive medical care before, during, or after a disaster or emergency should be considered. 50. The Contractor shall maintain NIMS compliance and a current emergency preparedness reponse plan. 51. EPR Coordinators with less than two (2) years of Colorado OEPR experience must complete the "Public Health Emergency Preparednes and Response 101" online course at https://www.train.org/colorado/course/1077760/compilation. This site is incorporated and made part of this contract by reference. 52. The Contractor shall assure they have members trained in the following systems as applicable (eg. CO -SHARE, CO.TRAIN, CNS, CVM, eICS, EMResource, IMATS). 53. CDPHE will provide training on OEPR systems upon request. 54. The Contractor shall shall register on CO.TRAIN for the 2019 OEPR Annual Meeting and sign -in at the registration desk. 55. LPHA representation at 2019 OEPR Annual Meeting cannot be met by Regional Staff attendance. 56. The Contractor shall register in CO.TRAIN for trainings as requested by OEPR. This information is located at the following website https://www.train.org/colorado and is incorporated and made part of this contract by reference. 57. The Contractor shall assist regional staff to fulfill the requirements of the Statement of Work upon request of the regional staff. version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 18 of 35 EXHIBIT B 58. The Contractor must update agency contact info twice/year at the following location in CoSharehttps://sites.google.com/a/state.co.us/co-share/home/lpha. This site is incorporated and made part of this contract by reference. Expected Results of Activity(s) Colorado public health agencies will have increased capacity to respond to public health emergencies and related events to which a public health response is necessitated. Measurement of Expected Results Review of plans and CPG data surveys is ,°; s i/ C FCC i/ C rr, - rr rFiirrliif irsi C/r7 el r:, / s i'r i r,, ,, , e7/ rr /,././71,-/r� % r rfi�r%y r�f�,`` %�I� � f, f�,� rf , , , ,��rf�.�,�',� ,,,, � jr ��r�r�,� � �r%��r�,�r L��r�f%%r��,�,r�„�r��,��f�r��,tr Completion p Date Deliverables 1. The Contractor shall submit their updated agency COOP electronically via CO -SHARE. No later than 3/31/20 2. The Contractor shall submit their county -level Critical Workforce Group Tiers worksheet electronically via CO- SHARE. No later than 3/31/20 3. The Contractor shall submit their Volunteer Management Plan electronically via CO -SHARE. No later than 3/31/20 4. The Contractor shall submit notes/attendance roster from a minimum of one (1) HCC Coalition Surge Test (CST) planning meeting electronically via CO -SHARE. No later than 3/31/20 5. The Contractor will submit an updated PHEOP electronically via CO -SHARE. No later than 3/31/20 6. The Contractor shall submit an `Access & Functional Needs and Community Partners' report electronically via CO- SHARE. No later than 12/31 19 7. The Contractor shall submit a `Community Engagement and AFN Integration Plan' for the 2021 FSE electronically via CO- SHARE. No later than 6/15/20 8. The Contractor shall submit at least one collaboration activity identified with community partners to better integrate Access & Functional Needs into public health emergency plans or practices electronically via CO -SHARE. No later than 6/15/20 9. The Contractor shall indicate names of staff participating in the Regional HCC HVA electronically via CO -SHARE. No later than 6/15/20 10. The Contractor shall submit an updated community and responder Mass Prophylaxis/Vaccination/POD electronically via CO -SHARE. No later than 3/31/20 11. The Contractor shall submit any planning documentation, incident action plans or ICS org charts regarding any Hep A related response or planning initiative electronically via COSHARE. No Later Than 6/15/20 12. The Contractor shall indicate names of the individuals assisting with the Regional ESF#8 MYTEP Development electronically via CO -SHARE. No later than 12/31/19 13. The Contractor shall indicate the names of individuals attending the Regional ESF#8 Training and Exercise Planning Workshop electronically via CO -SHARE. No later than 12/31/19 14. The Contractor shall indicate electronically the names of the individuals participating in the Regional Pandemic Influenza Tabletop Exercise electronically via CO -SHARE. No later than 6/15/20 version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 19 of 35 EXHIBIT B 15. The Contractor shall indicate electronically the names of individual attending the 2019 OEPR Annual Meeting electronically via CO -SHARE. No later than 12/31/19 16. The Contractor shall submit minutes, agendas and roster for meetings regarding pandemic influenza planning electronically via CO -SHARE. No later than 6/15/20 17. The Contractor shall submit copies of CVM administrator training certificates for primary and back up administrators electronically via CO -SHARE. No later than 3/31/20 18. The Contractor shall document the name of the 2019 OEPR Annual Meeting attendee electronically via CO -SHARE. No later than 12/31/20 19. The Contractor shall indicate names of individuals participating in the Critical Workforce Group Vaccination Planning webinar electronically via CO -SHARE. No later than 3/31/2020 20. The Contractor shall indicate names of individuals participating in the Critical Workforce Group -Tiers Spreadsheet webinar electronically via CO -SHARE. No later than 9/30/19 21. The Contractor shall submit documentation of participation of in the HCC Coalition Surge Test (CST) electronically via CO- SHARE. No later than 6/15/20 22. The Contractor shall submit agency -initiated drill report information in the Communications Drill Report form electronically via CO -SHARE. No later than 6/15/20 23. The Contractor shall indicate completion of IMATS drill electronically via CO -SHARE. No later than 6/15/20 24. The Contract shall submit report of CVM drills conducted electronically via CO -SHARE. No later than 6/15/20 25. The Contractor shall submit their responses to the CPG Survey online through the 2019-20 CO-PHRCA (Colorado Public Health System Response Capacity Assessment). No later than June 15, 2020 26. The Contractor shall document electronically via CO -SHARE attendance at regional HCC meetings. No later than June 15, 2020 27. The Contractor shall update contact info in CO -SHARE No later than February 29 and June 15, 2020 IV. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports, invoices, site visit results, electronic data and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. V. Resolution of Non -Compliance: The Contractor will be notified in writing within thirty (30) calendar days of discovery of a compliance issue. Within ten (10) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the CDPHE Grants Manager and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. version: Contract Statement of Work — Exhibit B December 2015 Task Order CMS Number: 129563 Page 20 of 35 EXHIBIT C NORTHEAST REGIONAL STAFF STATEMENT OF WORK To Original Task Order Routing Number CT 2020* These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Project Description: This project serves to improve medical and public health care preparedness, response, and recovery capabilities at the federal, state and local level. The aligned PHEP cooperative agreement provides technical assistance and resources to support state, local, tribal and territorial public health departments, along with HCCs and health care organizations, to show measurable and sustainable progress toward achieving the preparedness and response capabilities that promote prepared and resilient communities. I. Definitions: 1. AAR-After Action Report 2. AFN-Access and Functional Needs 3. CDPHE-Colorado Department of Public Health and Environment 4. CNS-Colorado Notification System 5. COOP -Continuity of Operations Plan 6. CO-PHRCA-Colorado Public Health System Response Capacity Assessment 7. CO -SHARE -Colorado State Health and Readiness Exchange 8. CO.TRAIN-Colorado Training Finder Real -Time Affiliate Integrated Network 9. CPG-Capability Planning Guide 10. CVM-Colorado Volunteer Mobilizer 11. DHSEM-Division of Homeland Security and Emergency Management 12. EOP-Emergency Operations Plan 13. ESAR-VHP- Emergency System for Advance Registration of Volunteer Health Professionals 14. HAN-Health Alert Network 15. HCC-Healthcare Coalition 16. ICS -Incident Command Structure 17. IMATS- Inventory Management and Tracking System 18. IP-Improvement Plan 19. LPHA-Local Public Health Agency 20. MCM-Medical Countermeasure 21. MYTEP-Multi-Year Training and Exercise Plan 22. NIMS-National Incident Management System 23. POD -Point of Dispensing 24. RTP-Regional Transfer Point 25. SNS-Strategic National Stockpile 26. TEPW-Training and Exercise Planning Workshop II. Work Plan: Goal #1: Increase capacity for preparedness, response and recovery in Colorado. Objective #1: No later than the expiration date of the Contract, provide public health preparedness, and improve response and recovery activities through planning. Page 21 of 35 EXHIBIT C Primary Activity #1 The Contractor shall facilitate the completion of the `Critical Workforce Group Tiers' worksheet for LPHAs in their region. Primary Activity #2 The Contractor shall facilitate an update of local community and responder Mass Prophylaxis/Vaccination/POD Plans for LPHAs in their region. Primary Activity #3 The Contractor shall maintain and update facility records in IMATS and IMATS Training modules. Primary Activity #4 The Contractor shall develop three (3) region -specific activities for the FY20-21 Regional Staff Scope of Work. Primary Activity #5 The Contractor shall provide technical support and assistance to LPHAs in completing the 2019-20 CPG Surveys in their region. Primary Activity #6 The Contractor shall facilitate the Regional ESF#8 Training and Exercise Planning Workshop that includes at a minimum, hospitals, EMS, emergency management organizations, and public health agencies. Primary Activity #7 The Contractor shall create a Regional ESF#8 Multi -Year Training and Exercise Plan using the template provided by CDPHE that includes at a minimum, hospitals, EMS, emergency management organizations, and public health agencies. Primary Activity #8 The Contractor shall facilitate an update of the Risk Communication Plans for LPHAs in the Northeast Region. Objective #2: No later than the expiration date of the Contract, provide public health preparedness, and improve response and recovery activities through training. Primary Activity #1 The Contractor shall attend the 2019 OEPR Annual Meeting. Primary Activity #2 The Contractor shall participate in a Regional Transfer Point (RTP) or Local Transfer Point (LTP) training. Primary Activity #3 The Contractor shall participate in DHSEM's "AFN Getting it Right" Conference. Primary Activity #4 The Contractor shall coordinate a Joint Information Center -Joint Information System Training for ESF 8 partners in the Northeast Region. Primary Activity #5 The Contractor shall complete a Public Health Emergency Law training in the Northeast Region. Objective #3: No later than the expiration date of the Contract, provide public health preparedness, and improve response and recovery activities through exercises. Primary Activity #1 The Contractor shall participate in two (2) of four (4) IMATS drills. Primary Activity #3 The Contractor shall coordinate the Regional Pandemic Influenza Tabletop Exercise with the Readiness and Response Coordinator. Page 22 of 35 EXHIBIT C 1. The Contractor shall utilize the "Public Health Emergency Preparedness and Response Capability -National Standards for State, Local, Tribal and Territorial Public Health, October 2018" as guidance for all planning activities. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 2. The Contractor shall comply with the requirements stated in the "Allocating and Targeting Pandemic Influenza Vaccine during an Influenza Pandemic" when completing the `Critical Workforce Group Tiers' worksheet. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 3. CDPHE will provide a checklist on Vaccinating Critical Workforce Groups for Pandemic Operational Readiness that shall include information from the following 2019 CDC resources "Implementing a Pandemic Influenza Vaccination Campaign" and "Roadmap for Allocating and Targeting Critical Workforce Groups for an Influenza Pandemic". As soon as these resources are provided by CDC, they will be made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 4. IMATS drills will be initiated and documented by CDPHE. Standards and Requirements 5. The Contractor shall participate in IMATS drill by receiving resource requests from the LPHAS assigned to them and entering all submitted requests into IMATS, while providing situational awareness to the LPHAs. CDPHE will provide updated CDPHE MCM Ordering, Distribution and IMATS Just -in -Time Training Manual by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 6. CDPHE will provide a schedule for all OEPR drills by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 7. The Contractor shall sign-up for the IMATS drills electronically via CO.TRAIN. 8. CDPHE will verify participation in IMATS drills by reviewing SNS resource requests in IMATS. 9. IMATS facilities are defined as: Closed/Open Point of Dispensing, Regional Transfer Point, Local Transfer Point and Hospital. 10. The Contractor shall send an email notification to the CDPHE IMATS Coordinator when the contractor adds local/regional facilities to IMATS. 11. The Contractor shall recruit MCM distribution partners in the county/region to participate in the Regional Transfer Point (RTP) or Local Transfer Point (LTP) "refresher" training. Training will address county and/or region -level gaps identified through the CPG survey (Capability 9: Medical Material Management and Distribution -Functions 1, 2, 3) and gaps in the Regional PHED Ex AAR/IP. Training will include updated guidance in the CDPHE MCM Ordering, Distribution and Inventory Management Just -in -Time Training Manual. CDPHE will conduct one (1) training for each of the RTP and LTP sites. 12. The Contractor shall use the following data sources to develop region -specific activities for the FY20-21 Regional Staff Scope of Work: 2019-2020 CPG data, MCM ORR data, HVA data, MYTEP, AAR/IPs, HVA data. These documents will be incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. Page 23 of 35 EXHIBIT C 13. The 2019-20 CPG Survey process utilizes the CO-PHRCA tool in order to collect information from LPHAs and their partners. The Contractor shall ensure all jurisdictions in their region complete the 2019-20 CPG Survey using the CO-PHRCA (Colorado Public Health System Response Capacity Assessment). 14. The Contractor shall provide technical assistance as requested to LPHAs in their region in conducting the 2019-20 CO-PHRCA in a manner as identical as possible to the jurisdiction's CO-PHRCA in the previous grant year, or update the results from the previous grant year's CO-PHRCA. 15. The Contractor shall comply with 2019-20 CPG Survey, including access to the CO- PHRCA and the 2019-20 CPG Survey Attendee List when completing the CPG Survey. This information is located on the CO -SHARE website: hftps://sites.google.com/a/state.co.us/co-share/. 16. Regional Staff with less than two (2) years of Colorado OEPR experience must complete the "Public Health Emergency Preparedness 101" online course found on https://www.train.org/colorado/home (Course # #1077760). 17. TEPW attendance must be tracked through a sign in sheet that includes at a minimum date, name, agency, and contact information and should include the HCC's Readiness and Response Coordinator, Clinical Advisor, and HCC Chair. 18. The TEPW must prospectively plan for the next five year's Regional ESF#8 MYTEP development and incorporate the Annual HPP Health Care Coalition Training and Exercise Plan. 19. The Regional ESF#8 MYTEP must include five years of training and exercises, the integration of the HPP Health Care Coalition Training and Exercise Plan, and the required elements as indicated on the template provided by CDPHE via CO -SHARE 16. CDPHE will provide an exercise package for the Regional Pandemic Influenza Tabletop Exercise that each region may use as a base template provided via CO - SHARE by July 1, 2019. This document is incorporated and made part of this contract by reference and is available on the following website https://sites.google.com/a/state.co.us/co-share/. 20. The Contractor will ensure the development and submission to CO -SHARE of AAR/IPs for all Tabletop Exercises within 60 days of event conclusion. 21. Functional exercises, full scale exercises, and real event responses AAR/IPs must be submitted within 120 days of event conclusion. 22. CDPHE will document regional staff participation at the "Getting it Right" Conference through DHSEM's registration site. 23. Accommodations for at -risk populations or populations disproportionately impacted should be incorporated into all plans and exercises and any access or functional needs of at -risk populations that may interfere with their ability to access or receive medical care before, during, or after a disaster or emergency should be considered. https://www.phe.gov/Preparedness/planning/abc/Pages/atrisk.aspx 24. The Contractor shall register in CO.TRAIN for the 2019 OEPR Annual Meeting and sign -in at the registration desk. 25. The Contractor shall support LPHAs/Tribes in completing their Emergency Preparedness Scopes of Work as applicable. 26. The Contractor shall assure they have members trained in the following systems as Page 24 of 35 EXHIBIT C applicable (eg. CO -SHARE, CO.TRAIN, CNS, CVM, eICS, EMResource, IMATS). 27. CDPHE will provide training on systems upon request. 28. The Contractor shall register in CO.TRAIN for trainings as requested by OEPR. This information is located at the following website: https://www.train.org/colorado and is incorporated and made part of this contract by reference. 29. The Contractor shall work with planning partners to facilitate a regional planning workshop for all ESF 8 partners to review current Risk Communication planning /and training across the Northeast Region. The Contractor will provide consultation, plan templates and assistance to LPHAs for Risk Communication Plan development, review and revision. 30. The Contractor shall coordinate a training for all ESF#8 planning partners in the Northeast Region on Joint Information Center/Joint Information System, to address training needs related to Capability 4: Emergency Public Information and Warning. 31. The Contractor will assist CDPHE, as requested, with the provision of a Public Health Emergency Law training in the Northeast Region to include an overview of LPHA legal authorities, requirements, and restrictions. Training may be provided by CDC. Expected Results of Activity(s) Colorado public health agencies will have increased capacity to respond to public health emergencies and related events to which a public health response is necessitated. Measurement of Expected Results Review of plans and CPG data surveys. Completion Date Deliverables 1. The Contractor shall submit a summary of technical assistance provided to LPHAs regarding the `Critical Workforce Group Tiers' Spreadsheet electronically via CO -SHARE No later than 12/31/19 2. The Contractor shall submit a summary of providing technical assistance to LPHAs on Critical Workforce Vaccination Planning integration into local community and responder Mass Prophylaxis/Vaccination/POD Plans electronically via CO - SHARE. No later than 6/15/2020 3. The Contractor shall submit the roster of individuals participating in the Regional Transfer Point (RTP) training and a list of planning and operational areas to address in future MCM distribution trainings and drills electronically via CO - SHARE. No later than 6/15/20 4. The Contractor shall submit to CO -SHARE three (3) activities for the FY20-21 Regional Staff Scope of Work electronically via CO -SHARE No later than 02/29/20 Page 25 of 35 EXHIBIT C 5. The Contractor shall submit a list of agencies represented in each 2019-20 CPG Survey conducted in their region via the 2019-20 CPG Survey Attendee List. electronically via CO - SHARE No later than 9/30/19 6. The Contractor shall submit the sign in sheet for the Regional ESF#8 Training and Exercise Planning Workshop electronically via CO -SHARE No later than 12/31/19 7. The Contractor shall submit their Regional ESF#8 Multi -Year Training and Exercise Plan electronically via CO -SHARE No later than 12/31/19 8. The Contractor shall submit electronically Pandemic Influenza tabletop exercise After Action Report and Improvement Plan electronically via CO -SHARE. No later than 6/15/20 9. The Contractor shall indicate electronically via CO -SHARE the names of individual(s) who attended the 2019 OEPR Annual Meeting electronically via CO -SHARE. No later than 12/31/19 10. The Contractor shall submit electronically the updated local agency Risk Communication Plans electronically via CO- SHARE. No later than 6/15/20 11. The Contractor shall submit sign -in sheets for JIC-JIS training electronically via CO -SHARE. No later than 6/15/20 12. The Contractor shall document electronically via CO -SHARE the date and name of individual(s) participating in Public Health Emergency Law training electronically via CO - SHARE. No later than 6/15/20 III. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the OEPR Grants Manager. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. IV. Resolution of Non -Compliance: The Contractor will be notified in writing within thirty (30) calendar days of discovery of a compliance issue. Within ten (10) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the OEPR Grants Manager and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 26 of 35 EXHIBIT D STATEMENT OF WORK To Original Contract Routing Number CT 2020* These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. I. Project Description: This project serves to improve medical and public health care preparedness, response, and recovery capabilities at the federal, state and local level and due to recent public health threats of potentially catastrophic proportion underscore the importance of effective planning and response capabilities that can be applied to all hazards. As new threats, including novel infectious diseases, emerge, ASPR and CDC programs must ensure that both medical and public health systems are not only integral parts of emergency response activities but also part of emergency preparedness planning with all relevant partners. Increased cooperation among responders, including state and local public health officials, emergency medical services (EMS), healthcare coalitions (HCCs), and private health care organizations, ensure the nation is better prepared to respond to all hazards. Governmental public health departments and the mostly private sector health care delivery systems are now recognized as essential partners in emergency response, increasing their ability to identify and mitigate potential threats to the public's health. During the 2019-2020 project period, the aligned HPP-PHEP cooperative agreement provides technical assistance and resources to support state, local, and territorial public health departments, along with HCCs and health care organizations, to show measurable and sustainable progress toward achieving the preparedness and response capabilities that promote prepared and resilient communities. Although each program focuses on readiness for two discrete sectors, the public health enterprise for PHEP and the mostly private health care and medical systems for HPP, alignment offers opportunities for these sectors to coordinate and collaborate. This facilitates improved community preparedness and response nationwide, reduces awardee and sub-awardee burden, and increases federal efficiency. II. Definitions: 1. AAR: After Action Report 2. ASPR: Office of the Assistant Secretary for Preparedness and Response within the United States Department of Health and Human Services 3. BP1: Budget Period One within the five year PHEP/HPP Cooperative agreement 4. CDC: Centers for Disease Control and Prevention 5. CDPHE-DCEED: Colorado Department of Public Health and Environment, Disease Control and Environmental Epidemiology Division 6. CDPHE-OEPR: Colorado Department of Public Health and Environment, Office of Emergency Preparedness and Response 7. CEDRS: Colorado Electronic Disease Reporting System 8. CO -SHARE: Colorado State Health and Readiness Exchange 9. DOC: Department Operation Center (CDPHE) 10. EPR: Emergency Preparedness and Response 11. ERHMS: Emergency Responder Health Monitoring and Surveillance 12. IP: Improvement Plan 13. LPHA: Local Public Health Agency 14. NORS: National Outbreak Reporting System 15. PHEP: Public Health Emergency Preparedness Grant 16. TEPW: Training and Exercise Planning Workshop III. Work Plan: Goal #1: Develop, sustain, and improve upon public health surveillance and epidemiological investigation systems and processes in Colorado. Objective #1: No later than the expiration date of the Contract, provide public health surveillance and epidemiological investigation activities for Colorado local public health agencies. Primary Activity #1 Attend and participate in scheduled epidemiology -related conference calls, meetings, and trainings. Page 27 of 35 EXHIBIT D Sub -Activities #1 1. The regional epidemiologist shall attend twice -monthly epidemiologist conference calls coordinated by CDPHE. 2. The regional epidemiologist shall attend the fall 2019 meeting organized by CDPHE OEPR. 3. The regional epidemiologist shall attend at least one additional epidemiology conference or training for professional development. Primary Activity #2 Assess public health surveillance data. Sub -Activities #2 1. The regional epidemiologist shall assess the disease reporting metrics reports supplied by CDPHE for the clinical laboratories and hospitals within the regional epidemiologist's jurisdiction/region, and address any reporting issues. 2. The regional epidemiologist shall assess the disease investigation metrics reports supplied by CDPHE for the regional epidemiologist's jurisdiction/region, and address any disease investigation issues. 3. The regional epidemiologist shall complete a surveillance data analysis project on a topic relevant to the regional epidemiologist's jurisdiction/region. Primary Activity #3 Share public health surveillance data and concepts with community partners. Sub -Activities #3 1. The regional epidemiologist shall present on a surveillance or epidemiologic topic during one or more health care coalition meetings within the regional epidemiologist's jurisdiction/region. 2. The regional epidemiologist shall present on a surveillance or epidemiologic topic to a public health or community partner in the regional epidemiologist's jurisdiction/region. 3. The regional epidemiologist shall share CDPHE provided surveillance data reports, or internally -generated surveillance data reports, with public health associates and stakeholders within the regional epidemiologist's jurisdiction/region either quarterly or bi-annually. Primary Activity #4 Conduct or assist with timely and complete disease case and outbreak investigations, and respond to incidents with public health implications in order to implement appropriate disease control and mitigation activities. Sub -Activities #4 1. The regional epidemiologist shall monitor CEDRS to ensure local public health disease investigators within the jurisdiction/region are completing the "follow-up outcome" variable in CEDRS in the "contact attempts" section for diseases/conditions for which the local public health agency has primary investigatory responsibilities. 2. The regional epidemiologist shall ensure that National Outbreak Reporting System (NORS) forms are submitted to CDPHE within two months of the first illness onset of the outbreak for waterborne and foodborne disease outbreaks and enteric disease outbreaks transmitted by contact with environmental sources, infected persons or animals, or unknown modes of transmission. 3. The regional epidemiologist shall ensure that outbreak summary reports are submitted to CDPHE within 6 months of the first illness onset of the outbreak. 4. The regional epidemiologist shall conduct an epidemiological/disease control training needs assessment of local disease investigation staff in their jurisdiction or provide data from a needs assessment conducted since January 2018. 5. The regional epidemiologist shall use data from the training needs assessment to inform the disease investigation and epidemiological training needs in the local/regional training and exercise planning workshop (TEPW) and multiyear training and exercise plan (MYTEP) in their jurisdiction. 6. The regional epidemiologist shall participate in the Regional Pandemic Influenza Tabletop Exercise. 7. The regional epidemiologist shall promote and support disease prevention and response activities, such as vaccination, among people at higher risk of hepatitis A infections, including people experiencing homelessness and people with substance use issues. Page 28 of 35 EXHIBIT D Primary Activity #5 The regional epidemiologist shall contact the clinical laboratories within the regional epidemiologist's jurisdiction/region and administer a laboratory testing practices survey to assess testing capacity and the testing practices currently in place for selected diagnoses. Primary Activity #6 The regional epidemiologist shall participate in one of the following workgroups: • Workgroup focused on developing epidemiological trainings for health care coalition members. • Workgroup focused on developing a system to track public health case and contact monitoring. • Workgroup focused on developing an epidemiology rapid response team. Primary Activity #7 The regional epidemiologist shall support and contribute to the development, update, and maintenance of surveillance and epidemiologic components of preparedness and response plans in their jurisdiction/region. Sub -Activities #7 1. The regional epidemiologist shall support and contribute to the update and maintenance of the surveillance and epidemiological components of the Health Care Coalition preparedness and response plans within their jurisdiction/region. 2. The regional epidemiologist shall support and contribute to the local or regional pandemic influenza planning through participation in at least one meeting of the local/regional pandemic planning group. Standards and Requirements 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates. 2. The regional epidemiologists shall serve as an epidemiological resource within their assigned region, and outside their assigned region in real situations of need or urgency for disease case, outbreak, and incident investigations, including but not limited to enteric, respiratory, health care associated, zoonotic, vectorborne, bloodbome, and vaccine -preventable diseases, and other incidents with public health implications. CDPHE will notify regional epidemiologists of real situations requiring regional epidemiologist assistance outside of the regional epidemiologist's jurisdiction/region via email or conference call. 3. Additional details to assist the regional epidemiologist in completing this work plan table will be provided by the CDPHE Communicable Disease Branch in the form of a guidance document prior to the start date of this contract. 4. The twice -monthly epidemiologist conference calls will occur on the first and third Wednesdays of every month from 9:30 am to 10:30 am. The regional epidemiologist shall attend at least 80% of the twice -monthly epidemiologist conference calls. CDPHE will record and monitor attendance. 5. CDPHE will record and monitor attendance at the fall 2019 meeting organized by CDPHE OEPR. 6. The regional epidemiologist shall participate in an epidemiologically focused conference or training to increase individual capacity in surveillance or other epidemiological skills. 7. The disease reporting metrics reports will be supplied by CDPHE in August 2019 and February 2020. The reports are generated from data within the Colorado Electronic Disease Reporting System (CEDRS). 8. The disease investigation metrics reports will be supplied by CDPHE in August 2019 and February 2020. The reports are generated from data within CEDRS. 9. The topic/focus area of the surveillance data analysis project is at the discretion of the regional epidemiologist. 10. The surveillance or epidemiologic topic presented during a health care coalition meeting can include but are not limited to: sharing surveillance data, discussing the agency's or region's epidemiological response plan, reviewing an outbreak investigation, reviewing the role of epidemiology in emergency preparedness and response, sharing epidemiological tools that can be used in emergency preparedness and response, or training for HCC partners to address identified gaps. 11. The surveillance or epidemiologic topic presented to a public health or community partners is at the discretion of the regional epidemiologist. Page 29 of 35 EXHIBIT D 12. At a minimum, surveillance data reports must contain data on reportable conditions reported in the region/jurisdiction. Additional items may be added at the regional epidemiologist's discretion. 13. Primary disease case investigation responsibility (i.e., local or state public health agency) and suggested public health response timelines are outlined on the CDPHE Communicable Disease Manual website in the document found at the link titled "CDPHE guidance on diseases needing case investigation". This document and website are incorporated and made part of the scope of work by reference and is available on the following website: https://www.colorado. gov/pacific/cdphe/communicable-disease-manual. 14. The "follow-up outcome" variable in CEDRS shall be completed for all reportable conditions in which the local public health agencies have primary investigation duties. The target for completed case interviews is 90%. CDPHE will run reports throughout the grant year to evaluate completion of this field. 15. The regional epidemiologist shall comply with the requirements for reporting outbreaks to CDPHE using the CDC NORS forms. This information is located on the CDPHE-DCEED website. This information is incorporated and made part of the scope of work by reference and is available on the following website: https://www.colorado gov/pacific/cdphe/outbreak-investigation-guidelines. 16. The regional epidemiologist shall write outbreak summary reports that contain the following elements: background, investigation start date, methods, results, discussion/conclusion, and recommendations. 17. CDPHE will provide a template to be used for the training needs assessment in regions that have not conducted an assessment since January 2018 and additional guidance for how to incorporate training needs into the TEPW and MYTEP by July 31, 2019. 18. Trainings to address gaps identified in the needs assessment may include training offered by the regional epidemiologist, CDPHE, or other partners/organizations. 19. Regional epidemiologist participation in the regional pandemic influenza tabletop exercise can include planning team participation, playing in the exercise, and/or evaluating the exercise. 20. Regiona epidemiologist prevention and response activities among populations at high risk of heptatitis A infection may include but are not limited to planning or supporting vaccine clinics, providing educational materials or presentations to community partners, facilitating or participating in tabletop or other exercises, and/or participating in CDPHE hosted calls and webinars. 21. CDPHE will provide the survey to be used for the clinical laboratory survey by March 10, 2020. 22. The CDPHE Communicable Disease Branch will support ongoing workgroup activities and monitor regional epidemiologist participation and workgroup activities. 23. The CDPHE Communicable Disease Branch will provide guidance and templates that can be used when developing, updating, and maintaining the surveillance and epidemiological components of the Health Care Coalition and other preparedness and response plans. Regional epidemiologists serving in Health Care Coalition regions with multiple regional epidemiologists shall collaborate on the surveillance and epidemiological components of the Health Care Coalition response plan. 24. The regional epidemiologist shall serve as a subject matter expert on pandemic influenza planning groups convened by LPHAs in their jurisdiction/region. Regional epidemiologists serving in regions with multiple epidemiologists shall collaborate to ensure participation in meetings. Expected Results of Activity(s) High quality public health surveillance and epidemiological investigation will occur within the Contractor's jurisdiction/region in line with functions described in capability 13 of the CDC PHEP cooperative agreement (Public Health Surveillance and Epidemiological Investigations), contributing to statewide public health preparedness and response capability. Measurement of Expected Results Data in CEDRS and data provided to CDPHE will be tabulated to assess compliance with CDC performance measures for PHEP Capability 13: Public Health Surveillance and Epidemiological Investigation. (PHEP capability 13 performance measures can be found at this website: https://www.cdc.gov/phpr/readiness/capabilities.htm) Page 30 of 35 EXHIBIT D �lsr f..// /��l f�ri'J✓ / Fi �'r r 1 F`a � � ��,�� jz � / �,�,/��✓ Is�/ iP %rr 'r /tf.✓fl�f.%/�.J �i �T rr�° ,i�ai�' ��e�✓� �J.z✓ c1✓ r/l r ✓r �,l l` l' ,,�� ./s �. fi r:Yrir/ley ✓ /1,.. %'/rf ilf l� �r� ��rl f //,r'.t � dr �x f f ,l s � � � � /l r 1, 1, ✓ /� �;! �rI r�tr r/ ��„� !�r�� ,� r�'��! �'��,;f� �� :�� _r flr�l/., �/k ,.rY �l ..-r %r r�✓��r/%,zri�l�l..��d � /1l /i�,,�/�� ,r;��;; ��, .:s f. ,/ ✓err ,� a� / � � �/� �f St �� ,� l' � .yi`�rl/ .J� r/ ii."',/r 1 ij ir" ✓ %. , %11, Completion Date when is the deliverable due) Deliverables The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting Spreadsheet to document the epidemiology conference or training completed. No later than June 5, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting Spreadsheet to document any issues identified in the disease reporting metrics reports and how those issues were addressed. September 27, 2019 (for reports from Jan -June 2019) March 31, 2020 (for reports from July — Dec 2019) The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting Spreadsheet to document any issues identified in the disease investigation metrics reports and how those issues were addressed. September 27, 2019 (for reports from Jan -June 2019) March 31, 2020 (for reports from July — Dec 2019) The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting Spreadsheet with a summary of the surveillance data analysis project. No later than June 5, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting Spreadsheet to record the name of the health care coalition to which a surveillance or epidemiologic topic was presented, the date of the presentation, and a brief topic synopsis. No later than June 5, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting Spreadsheet to record the name of the public health or community partner to which a surveillance or epidemiologic topic was presented, the date of the presentation, and a brief topic synopsis. No later than June 5, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet to record the method, and the frequency (either quarterly or bi-annually), and date they provided the quarterly and year-to-date surveillance data reports from CDPHE, or internally generated surveillance data reports, with public health associates and stakeholders within the Contractor's jurisdiction/region. No later than December 6, 2019 (for data covering the first half of 2019 or 2' and 3rd quarters of 2019) No later than June 5, 2020 (for data covering the second half of 2019 or 4th quarter of 2019 and 1St quarter of 2020) The regional epidemiologist shall ensure that a completed National Outbreak Reporting System (NORS) form is submitted to the CDPHE Communicable Disease Branch via email (to kerri.brown@state.co.us) or fax (303-782-0338) for outbreaks occurring within the regional epidemiologist's jurisdiction/region. No later than 2 months following the first illness onset of the outbreak Page 31 of 35 EXHIBIT D The regional epidemiologist shall ensure that infectious disease outbreak reports are submitted to the CDPHE Communicable Disease Branch via email (to kerri.brown@state.co.us) or fax (303-782-0338) for outbreaks that occur within the regional epidemiologist's jurisdiction/region. No later than 6 months following the first illness onset of the outbreak The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with the date the training needs assessment for their jurisdiction is complete and results returned to CDPHE Communicable Disease Branch. No later than September 30, 2019 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with a brief summary of how the results of the needs assessment were used to inform the local/regional TEPW and MYTEP. No later than February 28, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with a brief summary of their participation in the pandemic influenza tabletop. No later than June 5, 2020 The regional epidemiologist shall ensure that all Hepatitis A outreach and vaccination efforts are reported in the tracking forms provided by CDPHE no later than one months following each event. No later than one month following each event The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with a brief summary of their role in Hepatitis A outreach and vaccination prevention or response efforts. No later than June 5, 2020 The regional epidemiologist shall return completed clinical laboratory surveys to the CDPHE Communicable Disease Branch. No later than April 30, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with the name of the workgroup on which they participated. No later than June 5, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with a brief description of activities to support and contribute to the update and maintenance of the surveillance and epidemiological components of the Health Care Coalition preparedness and response plans within their agency/jurisdiction. No later than June 5, 2020 The regional epidemiologist shall update their agency's CO -SHARE Grant Reporting spreadsheet with the date(s) of pandemic planning group meetings attended. No later than June 5, 2020 IV. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the Office of Emergency Preparedness and Response. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports in the agency Grant Reporting Sreadsheet, documents uploaded to CO -SHARE, participation in required activities, the timely submission of invoices, and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. V. Resolution of Non -Compliance: The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue. Within 10 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Office of Emergency Preparedness and Response and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 32 of 35 Exhibit E Budget To Original Task Order Routing Number 2020*283 Expenditure Categories Personal Services Budget Position Title Description of Work Division Director Oversees Regional Generalist & HAN coordinator activities (.10 FTE and Fringe) $15,595.00 Admin HAN message coordinator and general EPR support (.10 FTE & FRINGE) $5,479.00 Regional Generalist Coordinated EPR programming and LPHA deliverables (1.0 FTE and Fringe) $93,947.00 Regional Epi Regional Epidemiological Investigations (1.0 FTE and Fringe) $98,375.00 Total Personal Services $213,396.00 Supplies & Operating Expenses Budget Item Description of Work Supplies & Operating Go kits, training materials, field operating supplies, POD supplies $1,500.00 Equipment Small items of equipment, medical cache supplies and maintenance $660.00 Office and Operating General office and operating supplies $1,500.00 Printing General printing costs (avg. $10/month); may include allocations $600.00 Phones Cells phones (monthly cost avg $100) $1,200.00 Total Supplies & Operating Expenses $5,460.00 Travel Budget Item Description of Work Mileage HCC meetings, workgroups, OEPR Partners Meeting 2 staff x 3000 miles x $0.56 $3,360 Lodging Lodging for 2 staff x 2 nights, 1 staff x 1 night, x $150 each for OEPR Partners Meeting $750 Conference Travel NACCHO Emergency Preparedness Summit x 2 epr staff, hotel, airfare, ground transportation, meals $4,500 Conference Travel Council for State and Territorial Epidemiologists National Conference x 1 epi staff, hotel, airfare, ground transportation, meals $2,250 Total Travel $10,860.00 Contractual (payments to third parties or entities) Budget Item Subcontractor Entity Name and/or Description of Item Media/Radio Town Square Media - infectious disease prevention messaging (West Nile, Zika, Measels, etc.) $4,990.00 Total Contractual $4,990.00 SUB -TOTAL BEFORE INDIRECT $234,706.00 Indirect Total Budget Item Description of Item Indirect Cost Rate 20.98% rate from 2018 $49,241.32 Total Indirect $49,241.32 TOTAL $283,94732 Page 33 of 35 EXHIBIT F OPTION LETTER #: Click here to enter text. State Agency : Colorado Department Of Public Health and Environment 4300 Cherry Creek Dr S Denver, CO 80246 Original Contract # CT 2020*283 Contractor (Name and Address) Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) 1150 "O" Street Greeley, Colorado 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 Option Contract Number Click here to enter text. Contract Performance Beginning Date : Click here to enter a date. Current Contract Expiration Date : Click here to enter a date. CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Routing # Federal Funding Amount* State Funding Amount Other Funding Amount Term (dates) Total OL #1 $ Original $ Current Contract Maximum Amount (YTD) $ 1) OPTIONS A. Option to extend for an Extension Term B. Option to change quantity of goods under the Contract C. Option to change quantity of services under the Contract 2) REQUIRED PROVISIONS: A. In accordance with Section(s) Click here to enter text. of the Original Contract referenced above the State hereby exercises its option for an additional term, beginning Click here to enter a date. and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended. B. In accordance with Section(s) Click here to enter text. of the Original Contract referenced above, the State hereby exercises its option to Choose an item. the quantity of Choose an item. at the rates stated in the Original Contract as amended for the following reason: Click here to enter text.. C. The Contract Maximum Amount table is deleted and replace with the Current Contract Maximum Amount Maximum Amount table shown above. 3) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or Click here to enter a date. whichever is later. Option Letter Contract Number: Page 34 of 35 EXHIBIT F PROGRAM APPROVAL By: Date: STATE OF COLORADO Jared S. Polis, Governor Department of Public Health and Environment Jill Hunsaker Ryan MPH, Executive Director By: Lisa McGovern, Purchasing & Contracts Section Director, CDPHE Date: ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Date: Option Letter Contract Number: Page 35 of 35 Hello