HomeMy WebLinkAbout20253214 Resolution
Approve Grant Award Letter and Intergovernmental Agreement for 2026 Victims of
Crime Act (VOCA) Crime Victim Services (CVS) Funds for Victim Witness
Assistance Unit, and Authorize Chair and 19th Judicial District Attorney's Office to
Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Grant Award Letter and
Intergovernmental Agreement for the 2026 Victims of Crime Act (VOCA) Crime Victim
Services (CVS) Funds for Victim Witness Assistance Unit between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the 19th Judicial District Attorney's Office, and the Colorado Department of
Public Safety, Division of Criminal Justice, commencing upon full execution of signatures,
and ending December 31, 2026, with further terms and conditions being as stated in said
agreement, and
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Grant Award Letter and Intergovernmental Agreement for the 2026
Victims of Crime Act (VOCA) Crime Victim Services (CVS) Funds for Victim Witness
Assistance Unit between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, and the Colorado Department of Public Safety, Division of Criminal
Justice, be, and hereby is, approved.
Be it further resolved by the Board that the Chair and Ermelinda Archibeque,
19th Judicial District Attorney's Office, be, and hereby are, authorized to sign said
agreement.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 24th day of November, A.D., 2025:
[Insert Resolution Attestation Block Post Meeting]
2025-3214
DA0028
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: DA Victim Services Unit VOCA (2025-VA-26-582-19) Grant Contract Signatures
DEPARTMENT: Victim Witness Assistance Unit District Attorney DATE: 11/12/2025
PERSON REQUESTING: Erma Archibeque, Director of Victim Witness
Brief description of the problem/issue:
The County Commissioners approved submission of the VOCA Grant application for funding of positions in the Victim Witness Assistant Unit. Victim
Witness Assistance Unit Contract is in the amount of$280,000.00 for 2026 Grant cycle. We are asking for the grant contract to be placed for signature
approval and acceptance without a work session.
What options exist for the Board?
Consequences:
Grants not funded will result in Victim Rights Act mandated compliance.
Impacts:
Will impact the funding for Victim Witness Unit in the District Attorney's office.
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
2026
Recommendation:
Requesting approval of the necessary signatures for VOCA Funding contract. Approval is required to finalize
the agreement and ensure continued support for victim services.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppler
Kevin D. Ross
2025-3214
1\/7-11 OUZO
Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Grant Award Letter
Intergovernmental Grant Agreement
Cover Page
State Agency Grant Number
Department of Public Safety, Division of 2025-VA-26-582-19
Criminal Justice
Grant Issuance Date
Grantee January 1, 2026
Weld County
Grant Expiration Date
Grantee UEI December 31, 2026
MKKXT9U9MTV5
Fund Expenditure End Date
Is this Award for Research and Development December 31, 2026
(R&D)? No Grantee Match Amount Required
Grant Amount 15POVC-23-GG-00390-ASSI $0.00
15POVC-23-GG-00390-ASSI $151,200.00 15POVC-24-GG-00615-ASSI $0.00
15POVC-24-GG-00615-ASSI $128,800.00 Total for All Federal Funds $0.00
Total for All Federal Funds $280,000.00
Agreement Authority -
The Division of Criminal Justice is authorized to disburse these funds by Colorado Revised Statute
24-33.503 and 507.
Project Summary
Agency provides Victim/Witness services to victims in county and district courts in the 19th Judicial
District.
Grant Purpose
This Grantee was selected by the Crime Victim Services Advisory Board. The federal Victims of
Crime Act (VOCA) Program allows agencies to support activities that provide a broad range of direct
services to victims of crime.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Agreement:
1. Exhibit A, Sample Option Letter
2. Exhibit B, Grant Requirements
3. Exhibit C, Special Conditions
4. Exhibit D, Statement of Work
5. Exhibit E, Budget
6. Exhibit F, Federal Provisions
In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment,
such conflict or inconsistency shall be resolved by reference to the documents in the following
order of priority:
Page 1 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
1. Exhibit F, Federal Provisions
2. Exhibit C, Special Conditions
3. Colorado Special Provisions in S18 of the main body of this Agreement.
4. The provisions of the other sections of the main body of this Agreement.
5. Exhibit B, Grant Requirements
6. Exhibit D, Statement of Work
7. Exhibit E, Budget
Principal Representatives
For the State: For Grantee:
Matthew M. Lunn, PhD, Director Perry L. Buck, Chair, Board of County
Division of Criminal Justice Commissioners
Department of Public Safety District Attorney's Office, 19th Judicial
700 Kipling Street, Suite 1000 District
Denver, Colorado 80215-5897 P.0 Box 1167
Matthew.Lunn@state.co.us Greeley, CO 80632
bocc-contracts@co.weld.co.us
Federal Award(s) Applicable to This Grant Award
Federal Award Office
U.S. Department of Justice (US DOJ), Office of Justice Programs (OJP)
Federal Grant Program Name
Victims of Crime Act (VOCA)
Federal Assistance Listing #
16.575-Crime Victim Assistance
Federal Funding Source 1
Federal Award Number: 15POVC-23-GG-00390-ASSI
Federal Award Date: August 23, 2023
Federal Statutory Authority: 34 U.S.C. 20103(a)
Total Amount of Federal Award (this is not the amount of this grant agreement): $23,436,628.00
Federal Funding Source 2
Federal Award Number: 15POVC-24-GG-00615-ASSI
Federal Award Date: September 5, 2024
Federal Statutory Authority: 34 U.S.C. 20103(a)
Total Amount of Federal Award (this is not the amount of this grant agreement): $13,559,953.00
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3689984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Table of Contents
Cover Page 1
Federal Award(s) Applicable to This Grant Award 2
Signature Page 3
Table of Contents 4
1. Grant 5
2. Term 5
3. Definitions 5
4. Statement of Work 9
5. Payments to Grantee 9
6. Reporting - Notification 10
7. Grantee Records 10
8. Confidential Information-State Records 11
9. Conflict of Interest 13
10. Insurance 13
11. Breach of Agreement 13
12. Remedies 14
13. Dispute Resolution 16
14. Notices and Representatives 16
15. Rights in Work Product and Other Information 16
16. Governmental Immunity 16
17. General Provisions 16
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) 19
Exhibit A - Sample Option Letter 21
Exhibit B - Grant Requirements 23
Exhibit C - Special Conditions 26
Exhibit D - Statement of Work 28
Exhibit E - Budget 29
Exhibit F - Federal Requirements 30
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
1. Grant
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award
Letter (the "State") hereby obligates and awards to Grantee shown on the first page of this
Grant Award Letter (the "Grantee") an award of Grant Funds in the amounts shown on the
first page of this Grant Award Letter. By accepting the Grant Funds provided under this Grant
Award Letter, Grantee agrees to comply with the terms and conditions of this Grant Award
Letter and requirements and provisions of all Exhibits to this Grant Award Letter.
2. Term
A. Initial Grant Term and Extension
The Parties' respective performances under this Grant Award Letter shall commence on
the Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter.
Upon request of Grantee, the State may, in its sole discretion, extend the term of this
Grant Award Letter by providing Grantee with an updated Grant Award Letter showing
the new Grant Expiration Date, or issue a grant modification in accordance with S17.D.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State
of Colorado as determined by its Governor, General Assembly, or Courts. If this Grant
Award Letter ceases to further the public interest of the State or if State, Federal or other
funds used for this Grant Award Letter are not appropriated, or otherwise become
unavailable to fund this Grant Award Letter, the State, in its discretion, may terminate
this Grant Award Letter in whole or in part by providing written notice to Grantee that
includes, to the extent practicable, the public interest justification for the termination.
If the State terminates this Grant Award Letter in the public interest, the State shall pay
Grantee an amount equal to the percentage of the total reimbursement payable under
this Grant Award Letter that corresponds to the percentage of Work satisfactorily
completed, as determined by the State, less payments previously made.
C. Grantee's Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, which
includes the reasons for the termination and the effective date of the termination. If
this Grant is terminated in this manner, then Grantee shall return any advanced
payments made for work that will not be performed prior to the effective date of the
termination.
3. Definitions
The following terms shall be construed and interpreted as follows:
A. "Agreement" means this agreement, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any
future modifications thereto.
B. "Award" means an award by a Recipient to a Subrecipient funded in whole or in part by
a Federal Award. The terms and conditions of the Federal Award flow down to the
Award unless the terms and conditions of the Federal Award specifically indicate
otherwise.
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorneys Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
C. "Breach of Agreement" means the failure of a Party to perform any of its obligations in
accordance with this Agreement, in whole or in part or in a timely or satisfactory
manner. The institution of proceedings under any bankruptcy, insolvency, reorganization
or similar law, by or against Grantee, or the appointment of a receiver or similar officer
for Grantee or any of its property, which is not vacated or fully stayed within 30 days
after the institution of such proceeding, shall also constitute a breach. If Grantee is
debarred or suspended under §24-109-105, C.R.S. at any time during the term of this
Agreement, then such debarment or suspension shall constitute a breach.
D. "Budget" means the budget for the Work described in Exhibit E.
E. "Business Day" means any day in which the State is open and conducting business, but
shall not include Saturday, Sunday or any day on which the State observes one of the
holidays listed in §24-11-101(1) C.R.S.
F. "CJI" means criminal justice information collected by criminal justice agencies needed
for the performance of their authorized functions, including, without limitation, all
information defined as criminal justice information by the U.S. Department of Justice,
Federal Bureau of Investigation, Criminal Justice Information Services Security Policy, as
amended and all Criminal Justice Records as defined under §24-72-302 C.R.S.
G. "CORA" means the Colorado Open Records Act, §524-72-200.1 et seq., C.R.S.
H. "Cost Sharing" means a portion of project costs not paid under this Subaward. This
includes match which refers to required levels of cost share that must be provided (2
CFR 200.306)
I. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including
all attached Exhibits, all documents incorporated by reference, all referenced statutes,
rules and cited authorities, and any future updates thereto.
J. "Grant Funds" means the funds that have been appropriated, designated, encumbered,
or otherwise made available for payment by the State under this Grant Award Letter.
K. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of
this Grant Award Letter.
L. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this
Grant Award Letter.
M. "Exhibits" exhibits and attachments included with this Grant as shown on the first page
of this Grant
N. "Extension Term" means the period of time by which the Grant Expiration Date is
extended by the State through delivery of an updated Grant Award Letter
0. "Federal Award" means an award of Federal financial assistance or a cost-
reimbursement contract under the Federal Acquisition Regulations by a Federal Awarding
Agency to the Recipient. "Federal Award" also means an agreement setting forth the
terms and conditions of the Federal Award. The term does not include payments to a
contractor or payments to an individual that is a beneficiary of a Federal program.
P. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a
Recipient. The Federal agency for this Agreement may be found in the Federal Award(s)
Applicable to This Grant Award section of this Agreement, and is the Federal Awarding
Agency for the Federal Award which is the subject of this Grant.
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Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorneys Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Q. "Goods" means any movable material acquired, produced, or delivered by Grantee as
set forth in this Grant Award Letter and shall include any movable material acquired,
produced, or delivered by Grantee in connection with the Services.
R. "Incident" means any accidental or deliberate event that results in or constitutes an
imminent threat of the unauthorized access or disclosure of State Confidential
Information or of the unauthorized modification, disruption, or destruction of any State
Records.
S. "Initial Term" means the time period between the Grant Issuance Date and the Grant
Expiration Date.
T. "Party" means the State or Grantee, and "Parties" means both the State and Grantee.
U. "PCI" means payment card information including any data related to credit card
holders' names, credit card numbers, or the other credit card information as may be
protected by state or federal law.
V. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish
or trace an individual's identity, such as name, social security number, date and place of
birth, mother's maiden name, or biometric records; and any other information that is
linked or linkable to an individual, such as medical, educational, financial, and
employment information. PII includes, but is not limited to, all information defined as
personally identifiable information in §524-72-501 and 24-73-101 C.R.S. "PII" shall also
mean "personal identifying information" as set forth at § 24-74-102, et. seq., C.R.S.
W. "PHI" means any protected health information, including, without limitation any
information whether oral or recorded in any form or medium: (i) that relates to the past,
present or future physical or mental condition of an individual; the provision of health
care to an individual; or the past, present or future payment for the provision of health
care to an individual; and (ii) that identifies the individual or with respect to which
there is a reasonable basis to believe the information can be used to identify the
individual. PHI includes, but is not limited to, any information defined as Individually
Identifiable Health Information by the federal Health Insurance Portability and
Accountability Act.
X. "Recipient" means the State Agency shown on the first page of this Grant Award Letter,
for the purposes of the Federal Award.
Y. "Services" means the services to be performed by Grantee as set forth in this Grant
Award Letter, and shall include any services to be rendered by Grantee in connection
with the Goods.
Z. "State Confidential Information" means any and all State Records not subject to
disclosure under CORA. State Confidential Information shall include, but is not limited
to, PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to
disclosure under CORA. State Confidential Information shall not include information or
data concerning individuals that is not deemed confidential but nevertheless belongs to
the State, which has been communicated, furnished, or disclosed by the State to
Grantee which (i) is subject to disclosure pursuant to CORA; (ii) is already known to
Grantee without restrictions at the time of its disclosure to Grantee; (iii) is or
subsequently becomes publicly available without breach of any obligation owed by
Grantee to the State; (iv) is disclosed to Grantee, without confidentiality obligations, by
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Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
a third party who has the right to disclose such information; or (v) was independently
developed without reliance on any State Confidential Information.
AA. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State
Controller pursuant to 524-30-202(13)(a) C.R.S.
BB. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year
and ending on June 30 of the following calendar year. If a single calendar year follows
the term, then it means the State Fiscal Year ending in that calendar year.
CC. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under
CORA.
DD. "Sub-Award" means this grant by the State (a Recipient) to Grantee (a Subrecipient)
funded in whole or in part by a Federal Award. The terms and conditions of the Federal
Award flow down to this Sub-Award unless the terms and conditions of the Federal
Award specifically indicate otherwise.
EE. "Subcontractor" means third-parties, if any, engaged by Grantee to aid in performance
of the Work. This establishes a procurement relationship. The subcontractor provides
goods or services for the benefit of the purchaser.
FF. "Subgrantee" means third-parties, if any, engaged by Grantee to aid in performance of
the Work. This establishes a grant relationship. The beneficiary, not the purchaser,
receives benefit from the work. A subgrantee receiving federal grant funds is also called
a subrecipient. There may be multiple tiers of subgrantees/subrecipients that do not
include procurement transactions.
GG. "Subrecipient" means an entity that receives a Sub-Award from a pass-through entity to
carry out part of a Federal award., The term subrecipient does not a beneficiary or
participant. A Subrecipient may also be a recipient of other Federal Awards directly from
a Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient.
HH. "Tax Information" means Federal and State of Colorado tax information including,
without limitation, Federal and State tax returns, return information, and such other
tax-related information as may be protected by Federal and State law and regulation.
Tax Information includes, but is not limited to all information defined as Federal tax
information in Internal Revenue Service Publication 1075.
II. "Uniform Guidance" means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The terms and conditions of the Uniform Guidance flow down to the Awards to
Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal
Award specifically indicate otherwise.
JJ. "Work" means the delivery of the Goods and performance of the Services described in
this Grant Award Letter.
KK. "Work Product" means the tangible and intangible results of the Work, whether finished
or unfinished, including drafts. Work Product includes, but is not limited to, documents,
text, software (including source code), research, reports, proposals, specifications,
plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs,
models, surveys, maps, materials, ideas, concepts, know-how, and any other results of
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant It: 2025-VA-26-582-19
the Work. "Work Product" does not include any material that was developed prior to the
Grant Issuance Date that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed
and interpreted as defined in that Exhibit.
4. Statement of Work
Grantee shall complete the Work as described in this Grant Award Letter and in accordance
with the provisions of Exhibit D. The State shall have no liability to compensate or reimburse
Grantee for the delivery of any goods or the performance of any services that are not
specifically set forth in this Grant Award Letter.
5. Payments to Grantee
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
shown on the first page of this Grant Award Letter. Financial obligations of the State
payable after the current State Fiscal Year are contingent upon funds for that purpose
being appropriated, budgeted, and otherwise made available. The State shall not be liable
to pay or reimburse Grantee for any Work performed or expense incurred before the Grant
Issuance Date or after the Grant Expiration Date; provided, however, that Work performed
and expenses incurred by Grantee before the Grant Issuance Date that are chargeable to
an active Federal Award may be submitted for reimbursement as permitted by the terms
of the Federal Award.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the Record Retention Period,
as defined below.
C. Reimbursement of Grantee Costs
Upon prior written approval, the State shall reimburse Grantee's allowable costs, not
exceeding the maximum total amount described in this Grant Award Letter for all
allowable costs described in this Grant Award Letter and shown in the Budget, except that
Grantee may adjust the amounts between each line item of the Budget without formal
modification to this Agreement as long as the Grantee provides notice to and written
approval from the State in the form of a DCJ Form 4-A, the change does not modify the
total maximum amount of this Grant Award Letter or the maximum amount for any state
fiscal year, and the change does not modify any requirements of the Work. The State shall
reimburse Grantee for the Federal share of properly documented allowable costs related
to the Work after the State's review and approval thereof, subject to the provisions of
this Grant. The State shall only reimburse allowable costs if those costs are: (i) reasonable
and necessary to accomplish the Work and for the Goods and Services provided; and (ii)
equal to the actual net cost to Grantee (i.e. the price paid minus any items of value
received by Grantee that reduce the cost actually incurred).
D. Close-Out.
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
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Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
documentation) as defined in this Grant Award Letter and Grantee's final reimbursement
request or invoice. The State will withhold payment of allowable costs until all final
documentation has been submitted and accepted by the State as substantially complete.
If the Federal Awarding Agency has not closed this Federal Award within 1 year and 90
days after the Grant Expiration Date due to Grantee's failure to submit required
documentation, then Grantee may be prohibited from applying for new Federal Awards
through the State until such documentation is submitted and accepted.
E. Matching Funds
Grantee shall provide the Local Match Amount shown on the first page of this Grant Award
Letter and described in Exhibit E , if applicable. Grantee's obligation to pay all or part of
any matching funds, whether direct or contingent, only extends to funds duly and lawfully
appropriated for the purpose of this Agreement by the authorized representatives of
Grantee. Grantee shall appropriate and allocate all Local Match Amounts to the purpose
of this Grant Award Letter. Grantee does not by accepting this Grant Award Letter
irrevocably pledge present cash reserves for payments in future fiscal years, and this Grant
Award Letter is not intended to create a multiple-fiscal year debt of Grantee. Grantee
shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties
of any nature, except as required by Grantee's laws or policies.
6. Reporting - Notification
A. Quarterly Reports
In addition to any reports required pursuant to any Exhibit, for any Agreement having a
term longer than three months, Grantee shall submit, on a quarterly basis, a written
report specifying progress made for each specified performance measure and standard in
this Agreement. Such progress report shall be in accordance with the procedures
developed and prescribed by the State. Progress reports shall be submitted to the State
not later than five Business Days following the end of each calendar quarter or at such
time as otherwise specified by the State
B. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later
than the end of the close out described in §5.D, containing an evaluation and review of
Grantee's performance and the final status of Grantee's obligations hereunder.
C. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal
or State criminal law involving fraud, bribery, or gratuity violations potentially affecting
the Federal Award. The State or the Federal Awarding Agency may impose any penalties
for noncompliance allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include,
without limitation, suspension or debarment.
7. Grantee Records
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes
and other written materials, electronic media files, and communications, pertaining in
any manner to this Grant for a period of three years following the completion of the close
out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy
and transcribe all such records during normal business hours at Grantee's office or place
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Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant It: 2025-VA-26-582-19
of business, unless the State determines that an audit or inspection is required without
notice at a different time to protect the interests of the State. If any litigation, claim, or
audit related to this Award starts before expiration of the Record Retention Period, the
Record Retention Period shall extend until all litigation, claims, or audit findings have
been resolved and final action taken by the State. A cognizant agency for audit, oversight
or indirect costs, and the State, may notify Grantee in writing that the Record Retention
Period shall be extended. For records for real property and equipment, the Record
Retention Period shall extend three years following final disposition of such property.
B. Monitoring
The State will monitor Grantee's performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to
perform all monitoring required by the Uniform Guidance, based on the State's risk
analysis of Grantee. The State shall have the right, in its sole discretion, to change its
monitoring procedures and requirements at any time during the term of this Agreement.
The State shall monitor Grantee's performance in a manner that does not unduly interfere
with Grantee's performance of the Work. If Grantee enters into a subcontract or subgrant
with an entity, then the subcontract or subgrant entered into by Grantee shall contain
provisions permitting both Grantee and the State to perform all monitoring of that
Subcontractor or Subgrantee in accordance with the Uniform Guidance, and other State
procedure.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Grant or the Work, whether
the audit is conducted by Grantee or a third party. Additionally, if Grantee is required to
perform a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of
the results of that audit to the State within the same timelines as the submission to the
federal government.
8. Confidential Information-State Records
A. Confidentiality
Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold
and maintain, any and all State Records that the State provides or makes available to
Grantee for the sole and exclusive benefit of the State, unless those State Records are
otherwise publicly available at the time of disclosure or are subject to disclosure by
Grantee under CORA. Grantee shall not, without prior written approval of the State, use
for Grantee's own benefit, publish, copy, or otherwise disclose to any third party, or
permit the use by any third party for its benefit or to the detriment of the State, any State
Records, except as otherwise stated in this Grant Award Letter. Grantee shall provide for
the security of all State Confidential Information in accordance with all policies
promulgated by the Colorado Office of Information Security and all applicable laws, rules,
policies, publications, and guidelines. If Grantee or any of its Subcontractors or
Subgrantees will or may receive the following types of data, Grantee or its Subcontractors
or Subgrantees shall provide for the security of such data according to the following: (i)
the most recently promulgated IRS Publication 1075 for all Tax Information and in
accordance with the Safeguarding Requirements for Federal Tax Information attached to
this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security
Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued
Page 11 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal
Justice Information Services Security Policy for all CJI, and (iv) the federal Health
Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate
Agreement attached to this Grant, if applicable. Grantee shall immediately forward any
request or demand for State Records to the State's principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and
Subcontractors as necessary to perform the Work, but shall restrict access to State
Confidential Information to those agents, employees, assigns, Subgrantees and
Subcontractors who require access to perform their obligations under this Grant Award
Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and
Subcontractors sign nondisclosure agreements with provisions at least as protective as
those in this Grant, and that the nondisclosure agreements are in force at all times the
agent, employee, assign, Subgrantees or Subcontractor has access to any State
Confidential Information. Grantee shall provide copies of those signed nondisclosure
restrictions to the State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with
any and all applicable laws and regulations in facilities located within the United States,
and shall maintain a secure environment that ensures confidentiality of all State
Confidential Information wherever located. Grantee shall provide the State with access,
subject to Grantee's reasonable security requirements, for purposes of inspecting and
monitoring access and use of State Confidential Information and evaluating security
control effectiveness. Upon the expiration or termination of this Grant, Grantee shall
return State Records provided to Grantee or destroy such State Records and certify to the
State that it has done so, as directed by the State. If Grantee is prevented by law or
regulation from returning or destroying State Confidential Information, Grantee warrants
it will guarantee the confidentiality of, and cease to use, such State Confidential
Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and
cooperate with the State regarding recovery, remediation, and the necessity to involve
law enforcement, as determined by the State. After an Incident, Grantee shall take steps
to reduce the risk of incurring a similar type of Incident in the future as directed by the
State, which may include, but is not limited to, developing and implementing a
remediation plan that is approved by the State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this
Agreement, Grantee shall provide for the security of such PII, in a manner and form
acceptable to the State, including, without limitation, State non-disclosure requirements,
use of appropriate technology, security practices, computer access security, data access
security, data storage encryption, data transmission encryption, security inspections, and
audits. Grantee shall be a "Third-Party Service Provider" as defined in §24-73-103(1)(i),
C.R.S. and shall maintain security procedures and practices consistent with §524-73-101
et seq., C.R.S. In addition, as set forth in §24-74-102, et. seq., C.R.S., Grantee, including,
but not limited to, Grantee's employees, agents, Subgrantees and Subcontractors, agrees
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Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1 C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
not to share any PII with any third parties for the purpose of investigating for, participating
in, cooperating with, or assisting with Federal immigration enforcement. If Grantee is
given direct access to any State databases containing PII, Grantee shall execute, on behalf
of itself and its employees, the certification as provided by the State on an annual basis
Grantee's duty and obligation to certify as set forth by the state and shall continue as long
as Grantee has direct access to any State databases containing PII. If Grantee uses any
Subgrantees or Subcontractors to perform services requiring direct access to State
databases containing PII, the Grantee shall require such Subgrantees or Subcontractors to
execute and deliver the certification to the State on an annual basis, so long as the
Subgrantee or Subcontractor has access to State databases containing PII.
9. Conflict of Interest
Grantee shall not engage in any business or activities, or maintain any relationships that
conflict in any way with the full performance of the obligations of Grantee under this Grant.
Grantee acknowledges that, with respect to this Grant, even the appearance of a conflict of
interest shall be harmful to the State's interests and absent the State's prior written
approval, Grantee shall refrain from any practices, activities or relationships that reasonably
appear to be in conflict with the full performance of Grantee's obligations under this Grant. If
a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict
or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure
statement setting forth the relevant details for the State's consideration. Grantee
acknowledges that all State employees are subject to the ethical principles described in §24-
18-105, C.R.S. Grantee further acknowledges that State employees may be subject to the
requirements of §24-18-105, C.R.S. with regard to this Grant.
10. Insurance
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure
that any Subgrantees and Subcontractors maintain all insurance customary for the completion
of the Work done by that Subgrantees or Subcontractor and as required by the State or the
GIA.
11. Breach of Agreement
In the event of a breach of agreement, the aggrieved party shall give written notice of breach
of agreement to the other party. If the notified party does not cure the breach, at its sole
expense, within 30 days after the delivery of written notice, the party may exercise any of
the remedies as described in §12 for that party. Notwithstanding any provision of this
agreement to the contrary, the state, in its discretion, need not provide notice or a cure
period and may immediately terminate this agreement in whole or in part or institute any
other remedy in this agreement in order to protect the public interest of the state; or if
grantee is debarred or suspended under §24-109-105, C.R.S., the state, in its discretion, need
not provide notice or cure period and may terminate this agreement in whole or in part or
institute any other remedy in this agreement as of the date that the debarment or suspension
takes effect.
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Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1 C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
12. Remedies
A. State's Remedies
In addition to any remedies available under any exhibit to this grant agreement, if grantee
is in breach under any provision of this agreement and fails to cure such breach, the state,
following the notice and cure period set forth in S11, shall have all of the remedies listed
in this section in addition to all other remedies set forth in this agreement or at law. The
state may exercise any or all of the remedies available to it, in its discretion, concurrently
or consecutively.
i. Termination for Breach
In the event of grantee's uncured breach, the state may terminate this entire
agreement or any part of this agreement. Additionally, if grantee fails to comply
with any terms of the federal award, then the state may, in its discretion or at the
direction of a federal awarding agency, terminate this entire agreement or any
part of this agreement. Grantee shall continue performance of this agreement to
the extent not terminated, if any.
The State may also terminate this grant agreement at any time if the State has
determined, in its sole discretion, that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
a. Obligation and Rights
To the extent specified in any termination notice, Grantee shall not incur
further obligations or render further performance past the effective date of
such notice, and shall terminate outstanding orders and subcontracts with third
parties. However, Grantee shall complete and deliver to the State all Work not
cancelled by the termination notice, and may incur obligations as necessary to
do so within this Agreement's terms. At the request of the State, Grantee shall
assign to the State all of Grantee's rights, title, and interest in and to such
terminated orders or subcontracts. Upon termination, Grantee shall take
timely, reasonable and necessary action to protect and preserve property in
the possession of Grantee but in which the State has an interest. At the State's
request, Grantee shall return materials owned by the State in Grantee's
possession at the time of any termination. Grantee shall deliver all completed
Work Product and all Work Product that was in the process of completion to
the State at the State's request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Grantee for
accepted Work received as of the date of termination. If, after termination by
the State, the State agrees that Grantee was not in breach or that Grantee's
action or inaction was excusable, such termination shall be treated as a
termination in the public interest, and the rights and obligations of the Parties
shall be as if this Agreement had been terminated in the public interest under
S2.B.
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee shall remain
liable to the State for any damages sustained by the State in connection with
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1 C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
any breach by Grantee, and the State may withhold payment to Grantee for
the purpose of mitigating the State's damages until such time as the exact
amount of damages due to the State from Grantee is determined. The State
may withhold any amount that may be due Grantee as the State deems
necessary to protect the State against loss including, without limitation, loss as
a result of outstanding liens and excess costs incurred by the State in procuring
from third parties replacement Work as cover.
ii. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional
remedies:
a. Suspend Performance
Suspend Grantee's performance with respect to all or any portion of the Work
pending corrective action as specified by the State without entitling Grantee
to an adjustment in price or cost or an adjustment in the performance
schedule. Grantee shall promptly cease performing Work and incurring costs in
accordance with the State's directive, and the State shall not be liable for costs
incurred by Grantee after the suspension of performance.
b. Withhold Payment
Withhold payment to Grantee until Grantee corrects its Work.
c. Deny Payment
Deny payment for Work not performed, or that due to Grantee's actions or
inactions, cannot be performed or if they were performed are reasonably of no
value to the state; provided, that any denial of payment shall be equal to the
value of the obligations not performed.
d. Removal
Demand immediate removal of any of grantee's employees, agents, or
subcontractors from the work whom the state deems incompetent, careless,
insubordinate, unsuitable, or otherwise unacceptable or whose continued
relation to this agreement is deemed by the state to be contrary to the public
interest or the state's best interest.
e. Intellectual Property
If any work infringes, or if the state in its sole discretion determines that any
work is likely to infringe, a patent, copyright, trademark, trade secret or other
intellectual property right, grantee shall, as approved by the state (i) secure
that right to use such work for the state and grantee; (ii) replace the work with
non-infringing work or modify the work so that it becomes non-infringing; or,
(iii) remove any infringing work and refund the amount paid for such work to
the state.
f. Collection of Unallowable Costs (2 CFR 200.410)
Payments made for costs determined to be unallowable by either the awarding
Federal agency, cognizant agency for indirect costs, or pass-through entity
must be refunded with interest to the Federal Government. Unless directed by
Federal statue or regulation, repayments must be made in accordance with the
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1 C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
instructions provided by the Federal agency or pass-through entity that made
the allowability determination. See§§200.300 through 200.309, and § 200.346.
B. Grantee's Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach,
Grantee, following the notice and cure period in §11 and the dispute resolution process in
§13 shall have all remedies available at law and equity.
13. Dispute Resolution
Except as herein specifically provided otherwise or as required or permitted by federal
regulations related to any Federal Award that provided any of the Grant Funds, disputes
concerning the performance of this Grant that cannot be resolved by the designated Party
representatives shall be referred in writing to a senior departmental management staff member
designated by the State and a senior manager or official designated by Grantee for resolution.
14. Notices and Representatives
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be
given under this Grant Award Letter shall be in writing, and shall be delivered either in hard
copy or by email to the representative of the other Party. Either Party may change its principal
representative or principal representative contact information by notice submitted in
accordance with this 513.
15. Rights in Work Product and Other Information
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license,
with the right to sublicense, to make, use, reproduce, distribute, perform, display, create
derivatives of and otherwise exploit all intellectual property created by Grantee or any
Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to
this Grant.
16. Governmental Immunity
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials
shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act,
§24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C.
1346(b), and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or
condition of this Grant Award Letter shall be construed or interpreted as a waiver, express or
implied, of any of the immunities, rights, benefits, protections, or other provisions, contained
in these statutes.
17. General Provisions
A. Assignment
Grantee's rights and obligations under this Grant are personal and may not be transferred
or assigned without the prior, written consent of the State. Any attempt at assignment or
transfer without such consent shall be void. Any assignment or transfer of Grantee's rights
and obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
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Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference
only, and shall not be used to interpret, define, or limit its provisions. All references in
this Grant Award Letter to sections (whether spelled out or using the S symbol),
subsections, exhibits or other attachments, are references to sections, subsections,
exhibits or other attachments contained herein or incorporated as a part hereof, unless
otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings
between the Parties related to the Work, and all prior representations and understandings
related to the Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated
Grant Award Letter, which shall be effective if Grantee accepts Grant Funds following
receipt of the updated letter. The Parties may also agree to modification of the terms and
conditions of the Grant in a formal amendment to this Grant, properly executed and
approved in accordance with applicable Colorado State law and State Fiscal Rules.
Modifications permitted under this Agreement, shall conform to the policies issued by the
Colorado State Controller.
i. The State may, at the State's discretion, use an Option Letter or Grant Funding
Change letter substantially equivalent to Exhibit A, Sample Option Letter and the
State Controller Grant Funding Change Letter to modify the grant agreement. If
exercised, the provisions of the Option Letter or Grant Funding Change Letter
shall become part of and be incorporated into the original grant.
ii. The State may increase or decrease the quantity of goods/services described
Exhibit D, Statement of Work and Exhibit E, Budget based upon the rates
established in the Grant. If the State exercises the option, it will provide written
notice to Grantee at least 15 days prior to the end of the current grant term in a
form substantially equivalent to Exhibit A, Sample Option Letter.
iii. The State may add or delete the goods/services described Exhibit D, Statement
of Work and Exhibit E, Budget as long as the change does not change the overall
scope of the approved grant. If the State exercises the option, it will provide
written notice to Grantee at least 15 days prior to the end of the current grant
term in a form substantially equivalent to Exhibit A, Sample Option Letter.
iv. The State may, at the State's discretion, issue an updated Exhibit D, Statement
of Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit
A, Sample Option Letter to reflect changes that do not substantially change the
intended purpose of the grant. The provisions of the Option Letter shall become
part of and be incorporated into this Grant.
E. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as
may have been changed or amended since the Grant Issuance Date. Grantee shall strictly
comply with all applicable Federal and State laws, rules, and regulations in effect or
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Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1 C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
hereafter established, including, without limitation, laws applicable to discrimination and
unfair employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use
of digital signatures issued under the State Fiscal Rules, then any agreement or consent
to use digital signatures within the electronic system through which that signatory signed
shall be incorporated into this Grant Award Letter by reference.
G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not
affect the validity or enforceability of any other provision of this Grant Award Letter,
which shall remain in full force and effect, provided that the Parties can continue to
perform their obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the
Grant and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described above, this Grant
Award Letter does not and is not intended to confer any rights or remedies upon any person
or entity other than the Parties. Any services or benefits which third parties receive as a
result of this Grant are incidental to the Grant, and do not create any rights for such third
parties.
J. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Grant
Award Letter, whether explicit or by lack of enforcement, shall not operate as a waiver,
nor shall any single or partial exercise of any right, power, or privilege preclude any other
or further exercise of such right, power, or privilege.
K. Accessibility
i. Grantee shall indemnify, save, hold harmless, and assume liability on behalf of the
State, its officers, employees, agents and assignees (collectively the "Indemnified
Parties") for any and all costs, expenses, claims, damages, liabilities, court
awards, attorney fees and related costs, and other amounts incurred by any of the
Indemnified Parties in relation to Grantee's noncompliance with §524-85-101, et
seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as
established by the Office of Information Technology pursuant to Section §24-85-
103, C.R.S. State employees are considered third parties for the purposes of this
section.
ii. Grantee shall comply with the Accessibility Standards for Individuals with a
Disability, as adopted by the Office Of Information Technology pursuant to §24-85-
103 C.R.S.
iii. The State may require Grantee's compliance with the Accessibility Standards for
Individuals with a Disability adopted by the Office of Information Technology
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Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
pursuant to §24-85-103 C.R.S. is determined and tested by a qualified third party
selected by the State. The State may ask the Grantee to review the selection of
the third party. Grantee shall be responsible for all costs associated with the third-
party vendor's assessment. If Grantee is not in compliance as determined by the
third-party vendor, at the State's request and at the State's direction, Grantee
shall promptly take all necessary actions to come into compliance using a State-
approved vendor, at no additional cost to the State.
L. Federal Provisions
Grantee shall comply with all applicable requirements of Exhibit F at all times during the
term of this Grant.
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3)
A. Statutory Approval. §24-30-202(1) C.R.S.
This Grant Award Letter shall not be valid until it has been approved by the Colorado
State Controller or designee. If this Grant Award Letter is for a Major Information
Technology Project, as defined in §24-37.5-102(2.6), then this Grant Award Letter shall
not be valid until it has been approved by the State's Chief Information Officer or
designee.
B. Fund Availability. §24-30-202(5.5) C.R.S.
Financial obligations of the State payable after the current fiscal year are contingent
upon funds for that purpose being appropriated, budgeted, and otherwise made
available.
C. Governmental Immunity.
Liability for claims for injuries to persons or property arising from the negligence of the
State, its departments, boards, commissions committees, bureaus, offices, employees
and officials shall be controlled and limited by the provisions of the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28
U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State's risk management statutes,
§524-30-1501, et seq. C.R.S. No term or condition of this Grant Award Letter shall be
construed or interpreted as a waiver, express or implied, of any of the immunities,
rights, benefits, protections, or other provisions, contained in these statutes.
D. Independent Contractor.
Grantee shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be
an agent or employee of the State. Grantee shall not have authorization, express or
implied, to bind the State to any agreement, liability, or understanding, except as
expressly set forth herein. Grantee and its employees and agents are not entitled to
unemployment insurance or workers compensation benefits through the State and the
State shall not pay for or otherwise provide such coverage for Grantee or any of its
agents or employees. Grantee shall pay when due all applicable employment taxes and
income taxes and local head taxes incurred pursuant to this Grant Award Letter. Grantee
shall (a) provide and keep in force workers' compensation and unemployment
compensation insurance in the amounts required by law, (b) provide proof thereof when
requested by the State, and (c) be solely responsible for its acts and those of its
employees and agents.
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
E. Compliance with Law.
Grantee shall comply with all applicable federal and State laws, rules, and regulations in
effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. Choice of Law, Jurisdiction, and Venue.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Grant Award Letter. Any provision
included or incorporated herein by reference which conflicts with said laws, rules, and
regulations shall be null and void. All suits or actions related to this Grant Award Letter
shall be filed and proceedings held in the State of Colorado and exclusive venue shall be
in the City and County of Denver.
G. Prohibited Terms.
Any term included in this Grant Award Letter that requires the State to indemnify or
hold Grantee harmless; requires the State to agree to binding arbitration; limits
Grantee's liability for damages resulting from death, bodily injury, or damage to
tangible property; or that conflicts with this provision in any way shall be void ab initio.
Nothing in this Grant Award Letter shall be construed as a waiver of any provision of 524-
106-109 C.R.S.
H. Software Piracy Prohibition.
State or other public funds payable under this Grant Award Letter shall not be used for
the acquisition, operation, or maintenance of computer software in violation of federal
copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants
that, during the term of this Grant Award Letter and any extensions, Grantee has and
shall maintain in place appropriate systems and controls to prevent such improper use of
public funds. If the State determines that Grantee is in violation of this provision, the
State may exercise any remedy available at law or in equity or under this Grant Award
Letter, including, without limitation, immediate termination of this Grant Award Letter
and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
I. Employee financial Interest/Conflict of Interest. 5524-18-201 and 24-50-507 C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal
or beneficial interest whatsoever in the service or property described in this Grant
Award Letter. Contractor has no interest and shall not acquire any interest, direct or
indirect, that would conflict in any manner or degree with the performance of Grantee's
services and Grantee shall not employ any person having such known interests.
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Exhibit A - Sample Option Letter
State Agency Option Letter Number
[Insert Department's or IHE's Full Legal Name] [Insert the Option Number (e.g. "1" for the
first option)]
Grantee
[Insert Grantee's Full Legal Name, including Original Agreement Number
"Inc.", "LLC", etc.] [Insert CMS number or Other Agreement
Grantee UEI Number of the Original Agreement]
[Insert Grantee UEI] Option Agreement Number
[Insert CMS number or Other Agreement
Current Agreement Maximum Amount Number of this Option]
Initial Term Agreement Performance Beginning Date
State Fiscal Year [20XX] [$0.00]
[Month Day, Year]
Extension Terms
Current Agreement Expiration Date
State Fiscal Year [20XX] [$0.00]
[Month Day, Year]
State Fiscal Year [20XX] [$0.00]
State Fiscal Year [20XX] [$0.00]
State Fiscal Year [20XX] [$0.00]
Total for All State Fiscal Years [$0.00]
Options:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Agreement
C. Option to change the quantity of Services under the Agreement
D. Option to modify Agreement rates
E. Option to initiate next phase of the Agreement
Required Provisions:
1. For use with Option 1(A): In accordance with Section(s) [Number] of the Original
Agreement referenced above, the State hereby exercises its option for an additional term,
beginning [Insert start date] and ending on the current Agreement expiration date shown
above, at the rates stated in the Original Agreement, as amended.
2. For use with Options 1(B and C): In accordance with Section(s) [Enter Section(s) number]
of the Original Agreement referenced above, the State hereby exercises its option to
Page 21 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorneys Office, 19th Judicial District
Project: District Attorneys Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
[Increase/Decrease] the quantity of the [Goods/Services or both] at the rates stated in
the Original Agreement, as amended.
3. For use with Option 1(D): In accordance with Section(s) [Enter Section(s) number] of the
Original Agreement referenced above, the State hereby exercises its option to modify the
Agreement rates specified in [Enter Exhibit/Section] [Enter Number/Letter]. The
Agreement rates attached to this Option Letter replace the rates in the Original
Agreement as of the Option Effective Date of this Option Letter.
4. For use with Option 1(E): In accordance with Section(s) [Enter Section(s) number] of the
Original Agreement referenced above, the State hereby exercises its option to initiate
Phase [indicate which Phase: 2, 3, 4, etc.], which shall begin on [Insert start date] and
end on [Insert ending date] at the cost/price specified in Section [Enter Section(s)
number].
5. For use with all Options that modify the Agreement Maximum Amount: The Agreement
Maximum Amount table on the Agreement's Signature and Cover Page is hereby deleted
and replaced with the Current Agreement Maximum Amount table shown above.
Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller or [Enter date],
whichever is later.
State of Colorado In accordance with §24-30-202, C.R.S., this
Jared S. Polls, Governor Option is not valid until signed and dated
[INSERT Name of Agency or IHE] below by the State Controller or an
authorized delegate.
[INSERT-Name Et Title of Head of Agency or
IHE] State Controller
Robert Jaros, CPA, MBA, JD
By:
By: [Name Et Title of Person Signing for [Name of Agency or IHE Delegate-Please
Agency or IHE] delete if agreement will be routed to OSC for
Date: approval]
Option Effective
Date:
Page 22 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Exhibit B - Grant Requirements
1. Audit Requirements
A. Due Date
i) Project Start
The Grantee must submit the most recent audit or financial review, including the
corresponding governance/management letter, to DCJ within thirty (30) days of request;
and, if the most recent audit/financial review has not already been submitted to DCJ, it
must be submitted within thirty (30) days of the start of this project.
ii) Project Duration and End
The Grantee assures that it will procure an audit or financial review, incorporating this
grant award, by an independent Certified Public Accountant (CPA), licensed to practice
in Colorado. The audit or financial review incorporating this grant award must be
completed and received by DCJ within nine (9) months of the end of the fiscal years that
includes the end date of the grant, or within thirty (30) days of the completion of such
audit or review, whichever is earlier.
B. Report/Audit Type
i) If your entity expended $750,000* or more in Federal funds (from all sources including
pass-through subawards) in your organization's fiscal year (12-month turnaround
reporting period), your organization is required to arrange for a single organization-wide
audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (5 200.500
et seq.)
ii) If your entity expends less than $750,000 in Federal funds (from all sources including
pass-through subawards) in your organization's fiscal year (12-month turnaround
reporting period), your organization is required to arrange for either an audit or financial
review as follows:
a. Grantees that have revenue greater than $300,000 from all sources during the
entity's fiscal year are required by DCJ to obtain a financial audit.
b. Grantees that have revenue less than $300,000 from all sources during the entity's
fiscal year are required by DCJ to obtain a financial audit or financial review. A
compilation is not sufficient to satisfy this requirement.
c. Fiscal years beginning on or after October 1, 2024, shall replace the $750,000
threshold with $1,000,000.
C. Report/Audit Costs
The Grantee accepts responsibility for the costs of a financial program audit to be
performed by the Department of Public Safety in the event that the audit report or financial
review:
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Docusign Envelope ID:6B98B159-2805-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
i) does not meet the applicable federal audit or DCJ standards;
ii) is not submitted in a timely manner; or,
iii) does not provide an audit response plan with corresponding corrections made sufficient
to satisfy any audit findings.
D. Failure to Comply
The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may
withhold award funds, or may impose other related requirements, if the grantee does not
satisfactorily and promptly address outstanding issues from audits required by Part 200
Uniform Requirements, by the terms of this award, by the current addition of the DOJ
Grants Financial Guide, or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
2. Additional Reporting Requirements
In addition to quarterly report requirements these grant funds may have additional report
requirements. The additional reports may include, but is not limited to, reporting progress and
statistics directly into a federal Performance Management Tool (PMT).
3. Financial and Administrative Management
A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and
such records as necessary will be maintained to assure adequate internal fiscal controls,
proper financial management, efficient disbursement of funds received, and maintenance of
required source documentation for all costs incurred. These principles must be applied for
all costs incurred whether charged on a direct or indirect basis.
B. All expenditures must be supported by appropriate source documentation. Only actual,
approved, allowable expenditures will be permitted.
C. The Grantee assures that it will comply with the applicable Administrative Guide of the
Division of Criminal Justice (Guide), located at the Division of Criminal Justice Grants
website. However, such a guide cannot cover every foreseeable contingency, and the
Grantee is ultimately responsible for compliance with applicable state and federal laws,
rules and regulations. In the event of conflicts or inconsistencies between the Guide and any
applicable state and federal laws, rules and regulations, such conflicts or inconsistencies
shall be resolved by applicable state and federal laws, rules and regulations.
4. Procurement and Contracts
A. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and
equipment purchases over five thousand dollars (per item, with a useful life of at least one
year) must receive prior approval by the DCJ. Grantee shall submit Form 16 - Professional
Services/Consultant Certification and/or Form 13 - Equipment Procurement Certification
Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent
of the DCJ.
Page 24 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2605-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
5. Award Change Requests
Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the
right to make and authorize modifications, adjustments, and/or revisions to the Contract for
the purpose of making changes in budget categories, extensions of grant award dates, changes
in goals and objectives, and other modifications as described in the body of the Contract.
Page 25 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Exhibit C - Special Conditions
Grant Specific
The following program specific requirements are imposed by the Federal concerning special
requirements of law, program requirements, and other administrative requirements. These
requirements apply to this Agreement and must be passed on to subgrant award recipients.
The following Special Conditions documents, if checked, are incorporated herein.
X 2024 Victims of Crime Act (VOCA) Special Conditions
X 2023 Victims of Crime Act (VOCA) Special Conditions
Additional Program Specific Conditions applicable to this Agreement.
1. Payment to vendors exceeding $50,000 during the grant period: Grantee is required to track
payments to each professional services/consultant contract to ensure that if the cumulative
payment to the specific vendor exceeds the $50,000 threshold during the two-year grant period,
this excess and any remaining payments to this vendor are not included in the Modified Total
Direct Cost (MTDC) calculation for purposes of requesting reimbursement of the de minimis rate
for indirect funds as described in 2 C.F.R. 200.414(f).
2. Financial Assistance for Victims: Payments of financial assistance for victims cannot be made
directly to victims, including the use of gift cards, and can only be used for eligible purposes as
described in your approved budget or as authorized by your Grant Program Manager on a case by
case basis.
3. Subawards: Grantee shall not enter into any subgrant without the prior, written approval of the
State. Grantee is responsible for compliance monitoring for all subgrants entered into by Grantee
in connection with this Agreement. This includes, but is not limited to, collecting
documentation, certifications, and/or other monitoring techniques to ensure that the following
are met by the subgrantee:
- Federal Debarment standards
- Civil Rights Compliance
- Exhibit C of this Agreement must be passed through to subgrantee, and monitored by Grantee.
- Exhibit F of this Agreement must be passed through to subgrantee, and monitored by Grantee.
- 2 CR 200 Subrecipient Monitoring and Management: §200.331 - §200.332
All subgrants entered into by Grantee in connection with this Agreement shall comply with all
applicable federal and state laws and regulations, shall provide that they are governed by the
laws of the State of Colorado, and shall be subject to all provisions of this Agreement. The
subgrant entered into by Grantee shall also contain provisions permitting both Grantee and the
State to perform all monitoring of that subgrantee in accordance with the Uniform Guidance.
Page 26 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
4. Match Waived: The Office for Victim Programs (OVP) has waived the match requirement for
applicants applying for and receiving CY 2026 VOCA funding due to continued depletion of state
and local funds that assists most programs in meeting the Federally mandated match
requirement. Grantees have the right to decline this match waiver and provide voluntary match
and should contact their grant program manager if they wish to do so. This waiver is only
applicable to this subaward project period of January 1, 2026 - December 31, 2026.
5. All subgrants entered into by Grantee in connection with this Agreement shall comply
with all applicable federal and state laws and regulations, shall provide that they are
governed by the laws of the State of Colorado, and shall be subject to all provisions of
this Agreement. The subgrant entered into by Grantee shall also contain provisions
permitting both Grantee and the State to perform all monitoring of that subgrantee in
accordance with the Uniform Guidance. Grantee Agency must notify the Office for
Victims Programs (OVP) immediately in writing, in the method determined by DCJ, of:
• any CVS grant funded personnel changes;
• any CVS grant funded position that is vacant for 45 days;
• any change of an Official and/or employee who is listed as responsible party on this
CVS grant funded project.
6. State Confidentiality of Victims Information: The Grantee Agency certifies that the signing
authorities, all staff and volunteers assigned to the project have read and understand, state laws
and applicable rules of professional conduct related to issues of confidentiality and privilege,
particularly with respect to releasing identifying information about victims of crime, include, but
not limited to, those found in C.R.S. 513-90-107.
7. Colorado Victims Rights Act (Applies to Government Agencies only): The Grantee Agency assures
that the application signatories, all staff and all volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to 524-4.1-302.5 C.R.S., and
the services delineated pursuant to 524-4.1-303 and 24-4.1-304 C.R.S., commonly known as the
Victim Rights Act, and enabling legislation.
Page 27 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorneys Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Exhibit D - Statement of Work
The Statement of Work contained within the DocuSign Envelope is incorporated herein.
Page 28 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorneys Office, 19th Judicial District
Project: District Attorneys Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Exhibit E - Budget
The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein.
Page 29 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Grantee: District Attorney's Office, 19th Judicial District
Project: District Attorney's Office, 19th Judicial District Victim Witness Unit
DCJ Grant #: 2025-VA-26-582-19
Exhibit F - Federal Requirements
The following federal requirements are imposed by the Federal sponsoring agency concerning
special requirements of law. These requirements apply to this Agreement and must be passed on to
subgrants and subcontractors.
The following DOJ Federal Requirements document(s) are incorporated herein.
X 2024 Federal Requirements
X 2023 Federal Requirements
The following federal requirements are required by the Colorado Office of the State Controller
Federal Provisions. These requirements apply to this Agreement and must be passed on to
subgrants and subcontractors.
0 2025 State Controller Federal Provisions
In the event of a conflict of inconsistency between the DOJ Federal Requirements and the Colorado
Office of the State Controller Federal Provisions, such conflict or inconsistency shall be resolved by
reference to the documents in the following order of priority:
1. DOJ Federal Requirements
2. Colorado Office of the State Controller Federal Provisions
Page 30 of 30 Version: 08/11/2025 (DCJ 09/12/25)
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
2023—Victims of Crime Act(VOCA)Crime Victim Assistance Special Conditions-15POVC-23-GG-00390-ASSI
2023 — Victims of Crime Act (VOCA)Crime Victim Assistance
Special Conditions
Federal Award Number: 15POVC-23-GG-00390-ASSI
A. VOCA Programmatic Requirements
1. Volunteers: Programs are required to use volunteers in order to be eligible to receive VOCA
funds. The state may waive this requirement, provided the programs submits written
documentation of its efforts to recruit and maintain volunteers, or otherwise demonstrate why
circumstances prohibit the use of volunteers to the satisfaction of the state.
2. Help Victims Apply for Compensation Benefits. Such assistance may include, but is not
limited to, referring potential recipients to an organization that can assist, identifying crime
victims and advising them of the availability of compensation benefits, assisting potential
recipients with application forms and procedures, obtaining necessary documentation,
monitoring claim status, and intervening on behalf of potential recipients with the crime
victims' compensation program.
3. The grantee agrees to submit a Subgrant Award Report(SAR) part 2 (or other required grant
management system forms)to the Division of Criminal Justice within 30 days of receiving an
award, or when requested by DCJ.
4. Demographic Data
The grantee and their subgrantees(if applicable) assure() that they will collect and maintain
demographic and service delivery information for victims receiving assistance, where such
information is voluntarily furnished by the victim, in accordance with federal data reporting
requirements..
B. Victims of Crime Act(VOCA) Requirements for Grantees:
This grant award provides funds from the Crime Victims Fund to enhance State Victim
Assistance payments to eligible crime victims. Victims of Crime Act (VOCA)Assistance funds
provide financial assistance to Federal and State victims of crime.
1. All grantees of funding under this award must assist the Office of Justice Programs (OJP) in
complying with NEPA and other related federal environmental impact analyses requirements
in the use of grant funds, whether the funds are used directly by the grantee or by a
subrecipient or third party. Accordingly, prior to obligating funds for any of the activities
specified below, the grantee must first ensure compliance with OJP NEPA procedures.
The specified activities requiring environmental analysis are:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property(a) listed on or eligible for listing on the National Register
of Historic Places, or(b) located within a 100-year flood plain, a wetland, or habitat for an
endangered species
Page 1 of 2
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
2023—Victims of Crime Act(VOCA)Crime Victim Assistance Special Conditions-15POVC-23-GG-00390-ASSI
(3) A renovation that will change the basic prior use of a facility or significantly change its
size
(4) Research and technology whose anticipated and future application could be expected to
have an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification,
seizure, or closure of clandestine methamphetamine laboratories)
Complying with NEPA may require the preparation of an Environmental Assessment and/or
an Environmental Impact Statement, as directed by OJP. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. Please be sure to carefully review the grant conditions on your award document, as
it may contain more specific information about environmental compliance.
For more information about NEPA requirements, including which projects may qualify for
categorical exclusions, and the preparation of an environmental review documents, please see
https://ceq.doe.gov/docs/get-involved/citizens-gui de-to-nepa-2021.pdf
Questions about this determination may be directed to DCJ.
2. VOCA Requirements
The grantee assures that the State and its subrecipients will comply with the conditions of the
Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and(2), 34
U.S.C. 20103(a)(2)and (b)(1)and (2) (and the applicable program guidelines and
regulations), as required. Specifically, the State certifies that funds under this award will:
a) be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2);
b) not be used to supplant State and local public funds that would otherwise be available for
crime victim assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim
assistance program, 34 U.S.C. 20110(h); and
c) be allocated in accordance with program guidelines or regulations implementing 34 U.S.C.
20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the
following categories: sexual assault, child abuse, domestic violence, and underserved victims
of violent crimes as identified by the State.
3. Discrimination Findings
The grantee assures that in the event that a Federal or State court or Federal or State
administrative agency makes a finding of discrimination after a due process hearing on the
ground of race, religion, national origin, sex, or disability against a recipient of victim
assistance formula funds under this award, the grantee will forward a copy of the findings to
the Division of Criminal Justice (DCJ).
Page 2 of 2
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1 C
2024 - Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
2024 - Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
A. VOCA Programmatic Requirements:
1. Volunteers: Programs are required to use volunteers in order to be eligible to receive VOCA funds. The
state may waive this requirement, provided the programs submits written documentation of its efforts to
recruit and maintain volunteers, or otherwise demonstrate why circumstances prohibit the use of
volunteers to the satisfaction of the state.
2. Help Victims Apply for Compensation Benefits. Such assistance may include, but is not limited to,
referring potential recipients to an organization that can assist, identifying crime victims and advising
them of the availability of compensation benefits, assisting potential recipients with application forms
and procedures, obtaining necessary documentation, monitoring claim status, and intervening on behalf
of potential recipients with the crime victims' compensation program.
3. The grantee agrees to submit a Subgrant Award Report (SAR) part 2 (or other required grant
management system forms) to the Division of Criminal Justice within 30 days of receiving an award, or
when requested by DCJ.
4. Demographic Data
The grantee and their subgrantees (if applicable) assure(s) that they will collect and maintain
demographic and service delivery information for victims receiving assistance, where such information is
voluntarily furnished by the victim, in accordance with federal data reporting requirements.
B. Victims of Crime Act (VOCA) Requirements for Grantees:
The following program specific requirements are imposed by the Federal sponsoring agency concerning
special requirements of law, program requirements, and other administrative requirements. These
requirements apply to this Agreement and must be passed on to subgrant award recipients.
1. All grantees of funding under this award must assist the Office of Justice Programs (OJP) in complying
with NEPA and other related federal environmental impact analyses requirements in the use of grant
funds, whether the funds are used directly by the grantee or by a subrecipient or third party.
Accordingly, prior to obligating funds for any of the activities specified below, the grantee must first
ensure compliance with OJP NEPA procedures.
The specified activities requiring environmental analysis are:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or
(b) located within a 100-year flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an
effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification, seizure, or
closure of clandestine methamphetamine laboratories)
Page 1 of 4
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
2024 - Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by OJP. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.
Please be sure to carefully review the grant conditions on your award document, as it may contain more
specific information about environmental compliance.
For more information about NEPA requirements, including which projects may qualify for categorical
exclusions, and the preparation of an environmental review documents, please see
https://ceq.doe.gov/docs/get-involved/citizens-guide-to-nepa-2021.pdf
Questions about this determination may be directed to DCJ.
2. Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals
with limited English proficiency (LEP) have meaningful access to their programs and activities to comply
with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of
national origin, including discrimination against individuals with LEP. Such steps may require providing
language assistance services, such as interpretation or translation services. The Department of Justice
guidance on compliance with this requirement may be found at "Guidance to Federal Financial
Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting
Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://www.federalregister.gov/d/02-
15207) and is incorporated by reference here.
3. Requirements related to "de minimis" indirect cost rate
A grantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the
"de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"
indirect cost rate, must advise DCJ in writing of both its eligibility and its election, and must comply
with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be
applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
4. Employment eligibility verification for hiring under the award
a. The grantee (and any subrecipient at any tier) must--
i. Ensure that, as part of the hiring process for any position within the United States that
is or will be funded (in whole or in part) with award funds, the grantee (or any
subrecipient) properly verifies the employment eligibility of the individual who is
being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
ii. Notify all persons associated with the grantee (or any subrecipient) who are or will be
involved in activities under this award of both--
1. this award requirement for verification of employment eligibility, and
2. the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make
it unlawful, in the United States, to hire (or recruit for employment) certain
aliens.
iii. Provide training (to the extent necessary) to those persons required by this condition
to be notified of the award requirement for employment eligibility verification and of
the associated provisions of 8 U.S.C. 1324a(a)(1).
iv. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent
to compliance with this award condition in accordance with Form 1-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
Page 2 of 4
Docusign Envelope ID:61398B159-2B05-4299-84AE-3D3B89984E1C
2024 - Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
b. Monitoring
The grantee's monitoring responsibilities include monitoring of subrecipient compliance with this
condition.
c. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds
may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed
to ensure compliance with this condition.
d. Rules of construction
i. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all grantee (or any subrecipient)
officials or other staff who are or will be involved in the hiring process with respect to a
position that is or will be funded (in whole or in part) with award funds.
ii. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the grantee (or any subrecipient) may choose to participate in,
and use, E-Verify (www.everify.gov), provided an appropriate person authorized to act on
behalf of the grantee (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final
Nonconfirmation") to confirm employment eligibility for each hiring for a position in the
United States that is or will be funded (in whole or in part) with award funds.
iii. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the
Virgin Islands of the United States, and the Commonwealth of the Northern Mariana
Islands.
iv. Nothing in this condition shall be understood to authorize or require any grantee, any
subrecipient at any tier, or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
v. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve
any grantee, any subrecipient at any tier, or any person or other entity, of any
obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit
the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify®dhs.gov. E-
Verify employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to DCJ, before
award acceptance.
5. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and
Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to DOJ
awards (that is, DOJ grants and cooperative agreements), including many provisions previously codified
in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that
has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory
provision as reclassified to Title 34. This rule of construction specifically includes references set out in
Page 3 of 4
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
2024 - Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
award conditions, references set out in material incorporated by reference through award conditions,
and references set out in other award requirements.
6. Specific post-award approval required to use a noncompetitive approach in any procurement
contract that would exceed $250,000
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition
applies to agreements that -- for purposes of federal grants administrative requirements -- DOJ considers
a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-
award approval required to use a noncompetitive approach in a procurement contract (if contract would
exceed $250,000)), and are incorporated by reference here.
7. Compliance with restrictions on the use of federal funds - prohibited and controlled equipment
under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice
Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under
this award for purchases or transfers of specified equipment by law enforcement agencies. In addition,
OJP requires the grantee, and any subrecipient ("subgrantee") at any tier, to put in place specified
controls prior to using federal funds under this award to acquire or transfer any property identified on
the "controlled equipment list."
The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds: Prohibited and Controlled Equipment under
OJP awards), and are incorporated by reference here.
8. The grantee, and any subrecipient ("subgrantee") at any tier, must receive approval from DCJ prior to
issuing a subaward or a procurement contract under this award.
9. Discrimination Findings
The grantee assures that in the event that a Federal or State court or Federal or State administrative
agency makes a finding of discrimination after a due process hearing on the ground of race, religion,
national origin, sex, or disability against a recipient of victim assistance formula funds under this award,
the grantee will forward a copy of the findings to DCJ.
10. VOCA Requirements
The grantee assures that it and its subrecipients will comply with the conditions of the Victims of Crime
Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and (b)(1) and (2)
(and the applicable program guidelines and regulations), as required. Specifically, the State certifies
that funds under this award will:
a. be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2);
b. not be used to supplant State and local public funds that would otherwise be available for
crime victim assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim
assistance program, 34 U.S.C. 20110(h); and
c. be allocated in accordance with program guidelines or regulations implementing 34 U.S.C.
20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the following
categories: sexual assault, child abuse, domestic violence, and underserved victims of violent
crimes as identified by the State.
Page 4 of 4
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
EXHIBIT D, STATEMENT OF WORK
Agency Information
Agency Name: District Attorney's Office, 19th Judicial District
Project Title: Victim Witness Unit
Source of Funding
VOCA/General Funds i S.T.O.P. VAWA C SASP
Project Description Section
Activities
Describe the project, staff and services your organization will provide with these grant funds. Only
include information on grant-funded activities and services to be provided by grant-funded staff on
grant-funded time. Do not include activities that are out-of-scope based on your funding source.
The Weld County Victim Assistance Unit provides services to all victims and witnesses involved in the prosecution
of criminal cases. We serve individuals of all races and ethnicities, languages and cultures, gender and sexual
identity, economic status and disability. The Victim Assistance Unit Staff and volunteers are the only service
provider for victims whose cases are going through prosecution. The Victim Assistance Unit Staff work with all
victims of crime. The requested VOCA project focuses on continued funding of Victim Assistance Unit Staff to
support the unique needs of victims which include victims of juvenile offenders, domestic violence victims, victim
families whose loved ones have been killed or seriously injured in Careless Driving Resulting in Death or Injury,
traffic crashes and financial crimes, as well as victims of other misdemeanor and felony crimes.
Victims of Felony and Misdemeanor Offenders
Entering the prosecution phase of the criminal justice system is often a scary and unknown realm for most victims.
The District and County Court Victim Witness Assistants proactively contact victims to provide the needed
emotional and physical support to assist victims during prosecution. The Assistants provide initial guidance on
charges, education about the court process and legal terminology, physical or on-line support during court
proceedings, safe waiting areas, assist Deputy District Attorneys in case consultation, arranging transportation,
assistance with victim impact statements to give victims a voice at sentencing, and give needed community and
economic resources to primary and secondary victims during the different phases of trauma. As three of the four
VOCA funded Assistant positions also speak Spanish, which is the second most spoken language in Weld
County, this often includes the ability to speak to a Victim Witness Assistant in the victim's native language.
Feedback is often received that the relationship built by the Victim Witness Assistant was the link that enabled the
victim to attend and testify in court against their offender.
Victims of Juvenile Offenders
Victims of juvenile offenders are navigating a system which operates differently than a traditional adult criminal
justice process as juvenile offenders have support of an attorney, GAL, Department of Human Services casework
and their parents. These cases drag on through the Juvenile Criminal Justice System as the court gives offenders
many opportunities to comply with court orders. What seems to them as insignificant penalties for juveniles adds
frustration and anger by victims and their families. The Juvenile Victim Assistant not only has specialized
knowledge of the juvenile justice system but extreme patience.
Page 1 of 5 Updated July 2025
Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1 C
EXHIBIT D, STATEMENT OF WORK
Victims of Domestic Violence
Because victims of domestic violence often recant, Victim Assistants and volunteers make immediate victim
contact which is essential to establishing safety, referrals, and rapport. Domestic violence victims need
comprehensive wrap around services due to the complex nature of the crime. The Victim Assistance Unit
recognizes the need to provide immediate intervention in these complex and dangerous cases. Making immediate
contact with victims, connecting them with services, offering nonjudgmental support, and explaining next steps in
the court process are crucial in assuring the safety of victims who may already be recanting the events of the
incident. Victims of domestic violence are subject to being involved in a lengthy criminal justice system as their
perpetrator's case is set over again and again before a plea negotiation is entered into or the case goes to trial.
Prior to 2008, there was no process in place to know if a new felony domestic violence case was scheduled for the
initial court hearing. Since 2008, due to VOCA funding, a system has been implemented by the VW Assistants to
identify a victim's attendance at court and provide safe support when the victim becomes involved in an
overwhelming and busy courtroom scene. Presently three County Victim Assistants are handling misdemeanor
domestic violence crimes in a high-volume setting, with multiple cases every day coming on for first appearance
bond hearings. The addition of the third County Victim Assistant has enabled us to make quicker contact with
victims whose perpetrators were arrested and saw a judge during weekend bond hearings as well as responding
to the multitude of calls from victims as their perpetrator's case is continued for future court hearings.
Victims of Careless Driving Resulting in Death and Careless Driving Resulting in Injury.
These cases are filed in County Court as traffic and are the most intense cases County Victim Assistants handle.
Victim families who's loved one has been killed or hurt seriously due to a defendant's careless driving can
experience the same emotions as families who's loved one has been murdered or of become a victim of vehicular
assault. In Careless Driving Resulting in Death cases, the greatest difficulty victim's families are faced with is the
defendant's potential punishment of only being jail and/or Probation compared to a defendant who is convicted of
murder faces prison time. County Victim Assistants must support families who are absolutely devastated and
inconsolable in feeling their loved one's death does not matter in the criminal justice system. Similarly, County
Victim Assistants provide services to victims and their families who have been seriously hurt in traffic crashes.
Although Careless Driving Resulting in Injury cases are not VRA crimes, our office tries to identify victims who
have been seriously injured with a permanent physical or mental loss as the police reports may not adequately
portray the seriousness of a person's injuries.
Restitution Assistants
The direct and indirect financial burden on victims of crime can be significant, further impacting the trauma of
victims and their ability to stabilize their life after the crime. The Restitution Assistants have a vital role during their
proactive contact with victims of all crimes as they gather restitution information. During their contact, they also
ascertain which victims need additional resources and provide those resources (i.e. Crime Victim Compensation).
The two Spanish speaking bi-lingual Restitution Assistants process 3,000 victim restitution requests a year. This
entails gathering and clarifying restitution information submitted by victims. They also reach out to victims who
have not yet submitted documentation. On November 8, 2021, Supreme Court case 20SC340 People vs Weeks
changed our business practices on gathering restitution documentation from victims to a 30 day deadline (was
60-90 days) after the defendant is sentenced. The change requires contact with victims in a more proactive and
immediate timeline after a case is filed. Without two Restitution Assistants we could not handle the accelerated
deadlines and victims would not see their offenders pay restitution for victim's out-of-pocket losses caused by the
crime, increasing their financial burden.
Page 2 of 5 Updated July 2025
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1 C
EXHIBIT D, STATEMENT OF WORK
i Victim Services Project Data
Crime Types
Provide the number of victims (primary and secondary) to be served by Crime Victim Services
(CVS) grant-funded personnel during the 12-month project.
Est. # % of Type of Crime Est. # % of Type of Crime
Victims Victims Victims Victims
Child Abuse 2% 0 0% Bullying (Verbal, Cyber or Physical)
91 2% Child Physical Abuse or Neglect 29 1% Burglary
Domestic and Family Violence 11% 0 0% Child Pornography
569 11% Domestic and/or Family Violence 0 0% Hate Crime
Sexual Assault 0% 0 0% Human Trafficking: Labor
13 0% Child Sexual Abuse/Assault 0 0% Human Trafficking: Sex
6 0% Adult Sexual Assault 0 0% Kidnapping (noncustodial)
Underserved 87% 0 0% Kidnapping (custodial)
Underserved - Violent Crimes 9% 0 0% Mass Violence (domestic/international)
Adult Physical Assault (includes Other Vehicular Victimization
414 8% 1,288 25%
Aggravated and Simple Assault) (Examples: Hit and Run)
Adults Sexually Abused/Assaulted 93 2% Stalking/Harassment/Menacing
0 0% as Children
3 0% DUI/DWI Incidents 0 0% Teen Dating Victimization
6 0% Elder Abuse or Neglect 0 0% Terrorism (domestic/international)
21 0% Robbery 0 0% Other
(Explain)
2 0% Survivors of Homicide Victims Other, Nonviolent crimes 50%
Identity Theft/Fraud/Financial
Underserved - Other Violent Crimes 28% 2,530 50% Crime
0 0% Arson 0 0% Other
(Explain)
Total Unduplicated Victims Estimated to be Served During the Grant Period = 5065
Page 3 of 5 Updated July 2025
Docusign Envelope ID.6B988159-2B05-4299-84AE-3D3B89984E1C
EXHIBIT D, STATEMENT OF WORK
Types of Services
Check the service types to be provided by grant-funded personnel only; not your organization as a whole.
Type of Service Type of Service (Continued)
Information Et Referral Other therapy (Includes: traditional, cultural, or
alternative healing; art, writing or play therapy, etc.)
X Information about the criminal justice process Individual counseling
IXl Information about victim rights, how to obtain notifications, etc. Support groups (facilitated or peer)
X Referral to other victim service programs Emergency financial assistance
Referral to other services, supports Et resources
XI (Includes: legal, medical, faith-based, address Shelter/Housing Services
confidentiality, etc.)
Assistance with victim compensation (Includes:
n providing brochures, gathering necessary documents for an I I Emergency shelter or safe house
application, completing application, etc.)
Personal Advocacy/Accompaniment Transitional housing
Victim advocacy/accompaniment to emergency Relocation assistance (Includes assistance with
medical care obtaining housing)
n Victim advocacy/accompaniment to medical Criminal/Civil Justice System Assistance
forensic exam
Law enforcement interview advocacy/
accompaniment X Notification of criminal justice events
Individual advocacy (Includes: assistance applying for
X public benefits, return of personal property) X Victim impact statement assistance
Performance of medical or nonmedical forensic Assistance with restitution (Includes: assistance in
exam or interview, or medical evidence collection X requesting and when collection efforts are not successful)
Immigration assistance provided by an advocate Civil legal assistance in obtaining protection or
(Includes: special visas, continued presence application,
and other immigration relief) restraining order
Intervention with employer, creditor, landlord, or Civil legal assistance with family law issues
academic institution (Includes: Custody, visitation or support)
Child or dependent care assistance - includes
coordination of services I Other emergency justice-related assistance
X Transportation Assistance- includes coordination Immigration assistance provided by an attorney or
of services paralegal
Prosecution interview advocacy/accompaniment
Interpreter services X (Includes accompaniment with prosecuting attorney and
victim/witness)
Emotional Support or Safety Services Law enforcement interview advocacy/
accompaniment
X Crisis intervention (in person, includes safety X Criminal justice advocacy/accompaniment
planning, etc.)
1 Hotline/crisis line counseling Other legal advice and/or counsel
On-scene crisis response
Page 4 of 5 Updated July 2025
Docusign Envelope ID:6B98B159-2605-4299-84AE-3D3B89984E1C
EXHIBIT D, STATEMENT OF WORK
Goals and Objectives
Number of Goals Needed (choose one): ❑ 1 ❑2 ❑ 3 ❑■ NA
Page 5 of 5 Updated July 2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1 C
EXHIBIT E, BUDGET
Grantee Information
Agency Name: District Attorney's Office
Project Title: Victim Witness Unit
Match Required
C Yes No
Total 12-Month Budget
Personnel Budget
Position 1
Position Title: Victim Witness - County Court
Employee Name: Daniela Ramos
Total # hours per week position works for the 40
agency (max= 40 hrs):
Annual Budget % to be paid by the Amount to be paid by
(12 Months) Grant the Grant (12 months)
Salary: $62,524.80 75.12% $46,968.63
Fringe/Benefits: $27,535.18 75.12% $20,684.43
Additional Funding for Position is also funded by Weld County $67,653.06
Position: Government and VALE.
Salary is calculated at a Grade 24, Step 4 with an estimated 3% cost of
living adjustment for 2026. Benefits include FICA, Health, Vision, Dental,
Retirement, Medicaid, Life Insurance, and Disability. Health was estimated
at a 10% cost adjustment for 2026.
This is a continued position of a bi-lingual Spanish Victim Witness Assistant
that provides the required Victim's Rights Act services, including advocacy,
Calculation/Narrative: information, referrals and support, and safe court attendance, to victims of
misdemeanor crimes including Careless Driving Resulting in Death or serious
injury of the victim, Domestic Violence victims, and other VRA designated
victims of crime, as they go through the Criminal Justice System in one
county courtroom. In addition, as a bilingual Spanish speaking staff, she
assists with Spanish Speaking victims in a second courtroom.
Position 2
Page 1 of 7 Updated: 07/2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1 C
EXHIBIT E, BUDGET
Position Title: Victim Witness Assistant - District Court
Employee Name: Gabriela Diaz
Total # hours per week position works for the 40
agency (max= 40 hrs):
Annual Budget % to be paid by the Amount to be paid by
(12 Months) Grant the Grant (12 months)
Salary: $70,366.40 20.00% $14,073.28
Fringe/Benefits: $41,033.01 20.00% $8,206.60
Additional Funding for Remaining 80% funding is from Weld County $22,279 88
Position: Government.
Salary is calculated at a Grade 24, Step 7 with an estimated 3% cost of
living adjustment for 2026. Benefits include FICA, Health, Vision, Dental,
Retirement, Medicaid, Life Insurance, and Disability. Health was estimated
at a 10% cost adjustment for 2026.
Calculation/Narrative: This is a continued position request of a bi-lingual Spanish Victim Witness
Assistant who provides the required Victims Rights Act services, including
advocacy, information, referrals and support to victims of VRA designated
felony crimes as they go through the Criminal Justice System in one District
courtroom for the 19th Judicial District.
Position 3
Position Title: Victim Witness Assistant - Juvenile Court
Employee Name: Jordan Lewis
Total # hours per week position works for the 40
agency (max= 40 hrs):
Annual Budget % to be paid by the Amount to be paid by
(12 Months) Grant the Grant (12 months)
Salary: $64,396.80 90.00% $57,957.12
Fringe/Benefits: $27,931.10 90.00% $25,137.99
Additional Funding for Remaining 10% funding will be funded by Weld $83,095.11
Position: County Government.
Salary is calculated at a Grade 24, Step 4 with an estimated 3% cost of
living adjustment for 2026. Benefits include FICA, Health, Vision, Dental,
Retirement, Medicaid, Life Insurance, and Disability. Health was estimated
at a 10% cost adjustment for 2026.
Page 2 of 7 Updated: 07/2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
EXHIBIT E, BUDGET
Calculation/Narrative: This is a continued position request of a Victim Witness Assistant who
provides the required Victims Rights Act services, including advocacy,
information, referrals and support to all victims of VRA designated juvenile
crimes as they go through the Criminal Justice System.
Position 4
Position Title: Victim Witness Assistant - County Court
Employee Name: Iris Barrios
Total # hours per week position works for the 40
agency (max= 40 hrs):
Annual Budget % to be paid by the Amount to be paid by
(12 Months) Grant the Grant (12 months)
Salary: $62,496.00 10.00% $6,249.60
Fringe/Benefits: $39,165.16 10.00% $3,916.52
Additional Funding for Remaining 90% funding is from Weld County
Position: Government. $10,166.12
Salary is calculated at a Grade 24, Step 5 with an estimated 3% cost of
• living adjustment for 2026. Benefits include FICA, Health, Vision, Dental,
Retirement, Medicaid, Life Insurance, and Disability. Health was estimated
at a 10% cost adjustment for 2026.
This is a continued position of a bi-lingual Spanish Victim Witness Assistant
that provides the required Victim's Rights Act services, including advocacy,
Calculation/Narrative: information, referrals and support, and safe court attendance, to victims of
misdemeanor crimes including Careless Driving Resulting in Death or serious
injury of the victim, Domestic Violence victims, and other VRA designated
victims of crime, as they go through the Criminal Justice System in one
county courtroom. In addition, she splits a second county courtroom with
an English speaking Victim Witness Assistant to cover Spanish speaking
victims of VRA designated crimes.
Position 5
Position Title: Restitution Assistant
Employee Name: Dalia Hernandez Llamas
Total # hours per week position works for the 40
agency (max= 40 hrs):
Annual Budget % to be paid by the Amount to be paid by
(12 Months) Grant the Grant (12 months)
Page 3 of 7 Updated: 07/2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
EXHIBIT E, BUDGET
Salary: $60,019.20 68.90% $41,353.23
Fringe/Benefits: $27,020.47 68.90% $18,617.10
Additional Funding for Remaining 31.1% will be covered by Weld County $59,970.33
Position: Government
Salary is calculated at a Grade 24, Step 5 with an estimated 3% cost of
living adjustment for 2026. Benefits include FICA, Health, Vision, Dental,
Retirement, Medicaid, Life Insurance, and Disability. Health was estimated
at a 10% cost adjustment for 2026.
Calculation/Narrative: This is a continued request of a bilingual Spanish Restitution Assistant who
provides support to victims of misdemeanor, traffic, and felony crimes as
they go through the Criminal Justice System, referring victims to
appropriate resources and alerting County VW Assistant regarding traffic
with severe injuries.
Position 6
Position Title: Restitution Assistant
Employee Name: Daisy Haro
Total # hours per week position works for the 40
agency (max= 40 hrs):
Annual Budget % to be paid by the Amount to be paid by
(12 Months) Grant the Grant (12 months)
Salary: $65,644.80 10.00% $6,564.48
Fringe/Benefits: $28,195.06 10.00% $2,819.51
Additional Funding for The remaining 90% of funding is covered by Weld $9,383.99
Position: County Government.
Salary is calculated at a Grade 24, Step 8 with an estimated 3% cost of
living adjustment for 2026. Benefits include FICA, Health, Vision, Dental,
Retirement, Medicaid, Life Insurance, and Disability. Health was estimated
at a 10% cost adjustment for 2026.
Calculation/Narrative: This is a continued request of a bilingual Spanish Restitution Assistant who
provides support to victims of misdemeanor, traffic, and felony crimes as
they go through the Criminal Justice System, referring victims to
appropriate resources and alerting County VW Assistant regarding traffic
with severe injuries.
Add another personnel position Delete last personnel position
Total Personnel Budgeted: $252,549.00
Page 4 of 7 Updated: 07/2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
EXHIBIT E, BUDGET
Supplies Et Operating Budget (use whole numbers)
List Supplies Et Operating Expense Total to be Paid by the
Grant for 12 Months
Calculation/Narrative:
Add another supply item Delete last supply item
Total Supplies Et Operating Budgeted:
Travel Budget
List Itemized Travel Expense (Transportation, Per Diem, etc.) Total to be Paid by the
Grant for 12 Months
Calculation/Narrative:
Add another travel line item Delete last travel line item
Total Travel Budgeted:
Equipment Budget
Total to be Paid by the
List Itemized Equipment Cost (durable, single item $10,000 and over) Grant for 12 Months
Calculation/Narrative:
Add another equipment line item [Delete last equipment line item
Total Equipment Budgeted:
Consultants/Contracts Budget
List Consultants/Contracts Expense Hourly Rate of Pay Total to be Paid by the
Grant for 12 Months
Calculation/Narrative:
Page 5 of 7 Updated: 07/2025
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1 C
EXHIBIT E, BUDGET
Add another consultant/contracts line I Delete last consultant/contracts tine 1
Total Consultants/Contracts Budgeted:
Indirect Budget
If you do not have a federally negotiated indirect rate, OVP has developed an Indirect Cost Calculator
-I ool (Excel) to assist you with calculating your 15% de minimis rate.
Indirect Cost Rate % Indirect Cost Rate Calculation Total Indirect to be Paid by the
Grant for 12 Months
10.87% Remaining grant allocation submitted for indirect $27,451.00
costs.
Total Indirect Budgeted: $27,451.00
Page 6 of 7 Updated: 07/2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1 C
EXHIBIT E, BUDGET
Grant Budget Summary
Budget Categories Funding Budget Cash Match In-Kind Match Category Totals
Personnel $252,549.00 \ \�,M $252,549.00
Supplies d Operating
Travel
Equipment ��
Consultants/Contracts -�1►�1,1111 ►`\,�11► ►�`
Indirect Costs $27,451.00 kWh.,11\� $27,451.00
Totals $280,000.00 $280,000.00
Total CVS Funds: $280,000.00
Page 7 of 7 Updated: 07/2025
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2023 Federal Grant Funds
2023 FEDERAL REQUIREMENTS
Introduction [New for 2023] 3
1.Applicability 3
2.Recipient 3
3. Ensuring Compliance of Subgrantees(subrecipients) 3
4.General Conditions 3
A.Requirements of the award;remedies for non-compliance or for materially false statements 3
B.Applicability of Part 200 Uniform Requirements 4
C.Compliance with DOJ Grants Financial Guide 5
D.Reclassification of various statutory provisions to a new Title 34 of the United States Code 5
E.Requirements related to"de minimis"indirect cost rate 5
F.Requirement to report potentially duplicative funding 5
G.Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers 6
H.Employment eligibility verification for hiring under the award 6
I.Requirement to report actual or imminent breach of personally identifiable information(PII) 7
J.All subawards("subgrants")and contracts must have DCJ authorization 8
K.Specific post-award approval required to use a noncompetitive approach in any procurement contract 8
L.Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and DOJ or
DCJ authority to terminate award) 8
M.Determination of suitability to interact with participating minors 8
N.Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other
events 9
O.Requirement for data on performance and effectiveness under the award 9
P.Training Guiding Principles 9
Q.Effect of failure to address audit issues 9
R.Potential imposition of additional requirements 9
S.Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 10
T.Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 10
U.Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 10
V.Restrictions on"lobbying"and policy development 10
W.Compliance with general appropriations-law restrictions on the use of federal funds(FY 2023) 11
X.Reporting potential fraud,waste,and abuse,and similar misconduct 11
Y.Restrictions and certifications regarding non-disclosure agreements and related matters II
Z.Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) 12
AA.Encouragement of policies to ban text messaging while driving 13
BB.Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency 13
CC.Right to examine documents 13
DD.Maintaining contact information 13
EE.Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and administrative
proceedings to SAM and FAPIIS 14
FF.Cooperating with DOJ Monitoring 14
GG.Required monitoring of subawards 14
HH. Safe policing and law enforcement subrecipients 14
II.Authorized Official 15
JJ.Compliance with restrictions on the use of federal funds-prohibited and controlled equipment under OJP award 15
5.Financial Requirements 15
Page 1 of 21
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2023 Federal Grant Funds
A.Non-supplantation 15
B.Misuse of award funds 15
C.Limitation on use of funds to approved activities 16
D.Consultant compensation rates 16
E.Limit on use of grant funds for grantees'employees'salaries 16
6.Civil rights requirements associated with DOJ awards 16
A.Civil rights laws and nondiscrimination provisions 17
B.Civil rights compliance: Access to services and benefits by individuals with limited English proficiency 18
C.Certification 18
D.Nondiscrimination provisions and the Religious Freedom Restoration Act 18
E.Overview of"Civil Rights Laws" 19
7.Recipients of OVW grant dollars ONLY 20
A.Availability of general terms and conditions on OVW website 20
B.Compliance with statutory and regulatory requirements 20
C.VAWA 2013 nondiscrimination condition 20
D.Confidentiality and information sharing 20
E.Activities that compromise victim safety and recovery and undermine offender accountability 21
F.Policy for response to workplace-related incidents of sexual misconduct,domestic violence,and dating violence 21
G.Termination or suspension for cause 21
H.Compliance with solicitation requirements 21
I. Subrecipient program income 22
J.Subrecipient product monitoring 22
Page 2 of 21
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2023 Federal Grant Funds
A. INTRODUCTION [NEW FOR 2023]
Each year the Division of Criminal Justice (DCJ)performs a detailed assessment of the federal legal
requirements to generate this exhibit. The DCJ has incorporated these notations into this document to call out
differences from prior years. Minor changes that do not change the requirement, such as typographical errors or
formatting will not be noted as a change.
1. APPLICABILITY
[Same as years: 2018, 2019, 2020, 2021, 2022]
The DCJ issues federal grants from two Department of Justice (DOJ) offices: the Office of Justice Programs
(OJP) and the Office on Violence Against Women (OVW). All award conditions set out below apply to both
OJP and OVW funded grants, with the exception of the conditions labeled as: "Recipients of OVW grant
dollars only"or"Recipients of OJP grant dollars only" which only apply to OVW funded awards.
References to the DOJ apply to both OJP and OVW funded grants.
Individual awards will also include special conditions. Those additional conditions may relate to the
particular statute, program, or solicitation under which the award is made; the substance of the funded
application; the grantee's performance under other federal awards;the grantee's legal status(e.g., as a for-
profit entity); or to other pertinent considerations.
2. RECIPIENT
[Same as years: 2018, 2019, 2020, 2021, 2022]
For the purposes of this document, the term "recipient"refers to the Legal Entity Name listed on the
Division of Criminal Justice (DCJ) Grant Award Document issued to a grantee receiving federal grants
funds from DCJ. The term "Recipient" and "Grantee" are interchangeable within this Exhibit.
3. ENSURING COMPLIANCE OF SUBGRANTEES (SUBRECIPIENTS)
[Same as years: 2018, 2019, 2020, 2021, 2022]
Grantee is responsible for notifying any subgrantee (subrecipient), issued under this grant, of all provisions
herein. Grantee is responsible for monitoring any subgrantee (subrecipient) for compliance with all the
provisions herein.
4. GENERAL CONDITIONS
B. Requirements of the award; remedies for non-compliance or for materially false statements
[Same as years: 2020, 2021, 2022]
The conditions of this award are material requirements of the award. Compliance with any certifications
or assurances submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is a material requirement of this award.
OJP Awards Only: Limited Exceptions. In certain special circumstances, the U.S. Department
of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more
requirements otherwise applicable to the award. Any such exceptions regarding enforcement,
including any such exceptions made during the period of performance, are (or will be during the
period of performance) set out through the Office of Justice Programs("OJP") webpage entitled
"Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into
the award.
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Federal Awards issued from 2023 Federal Grant Funds
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts
all material requirements of the award, and specifically adopts, as if personally executed by the
authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient
that relate to conduct during the period of performance.
Failure to comply with any one or more of these award requirements --whether a condition set out in
full below, a condition incorporated by reference below, or a certification or assurance related to
conduct during the award period -- may result in the Division of Criminal Justice (DCJ), Office of
Justice Programs("OJP") or Office on Violence Against Women ("OVW")taking appropriate action
with respect to the recipient and the award. Among other things, the Department of Justice "DOJ" may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, and DCJ
also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award
(or concealment or omission of a material fact) may be the subject of criminal prosecution (including
under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of
civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C.
3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,
that provision shall first be applied with a limited construction so as to give it the maximum effect
permitted by law. Should it be held, instead, that the provision is utterly invalid or-unenforceable, such
provision shall be deemed severable from this award.
C. Applicability of Part 200 Uniform Requirements
[Same as years: 2018, 2019, 2020, 2021, 2022 -except as highlighted]
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together,the "Part 200 Uniform
Requirements")apply to this FY 2023 award from the DOJ.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2023
award supplements funds previously awarded by DOJ under the same award number(e.g., funds
awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all
funds under that award number(regardless of the award date, and regardless of whether derived from
the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY
2023 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to DOJ awards
and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient(and any subrecipient
("subgrantee") at any tier) must retain --typically for a period of 3 years from the date of submission of
the final expenditure report(SF 425), unless a different retention period applies -- and to which the
recipient(and any subrecipient("subgrantee")at any tier) must provide access, include performance
measurement information, in addition to the financial records, supporting documents, statistical records,
and other pertinent records indicated at 2 C.F.R. 200.334, 200.337.
In the event that an award-related question arises from documents or other materials prepared or
distributed by the DOJ that may appear to conflict with, or differ in some way from,the provisions of
the Part 200 Uniform Requirements, the recipient is to contact DCJ promptly for clarification.
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Federal Awards issued from 2023 Federal Grant Funds
D. Compliance with DOJ Grants Financial Guide
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee agrees to comply with the current edition of the DOJ Grants Financial Guide as posted on
the website, including any updated version that may be posted during the period of performance.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the
OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during
the period of performance.
E. Reclassification of various statutory provisions to a new Title 34 of the United States Code
[Same as years: 2018, 2019, 2020, 2021, 2022]
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified(that is, moved and renumbered)to a new Title 34, entitled "Crime Control and
Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to DOJ
awards (that is, DOJ grants and cooperative agreements), including many provisions previously codified
in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory
provision as reclassified to Title 34. This rule of construction specifically includes references set out in
award conditions, references set out in material incorporated by reference through award conditions, and
references set out in other award requirements.
F. Requirements related to "de minimis" indirect cost rate
[Same as years: 2018, 2019, 2020, 2021, 2022]
A grantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the
"de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"
indirect cost rate must comply with all associated requirements in the Part 200 Uniform Requirements.
The "de minimis" rate may be applied only to modified total direct costs (MTDC)as defined by the Part
200 Uniform Requirements
G. Requirement to report potentially duplicative funding
[Same as years: 2018, 2019, 2020, 2021, 2022]
If the recipient currently has other active awards of federal funds, or if the recipient receives any other
award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be used
(in whole or in part) for one or more of the identical cost items for which funds are provided under this
award. If so, the recipient must promptly notify DCJ in writing of the potential duplication, and, if so
requested by DCJ, must seek a budget-modification and change-of-project to eliminate any
inappropriate duplication of funding.
H. Requirements related to System for Award Management and Universal Identifier
Requirements/Unique Entity Identifiers
[Same as years: 019, 2020, 2021, 2022 -except as highlighted]
The grantee must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/SAM/. This includes applicable requirements
regarding registration with SAM, as well as maintaining the currency of information in SAM.
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Federal Awards issued from 2023 Federal Grant Funds
The grantee must comply with applicable restrictions on subawards Grantees, including restrictions on
subawards to entities that do not acquire and provide (to the recipient)the unique entity identifier
required for SAM registration.
The details of the grantee's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at https://ojp.gov/funding/Explore/SAM.htm and the OVW website at
https://www.justice.gov/ovw/award-conditions (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her
name).
I. Employment eligibility verification for hiring under the award
[Same as years: 2019, 2020, 2021, 2022]
1. The grantee (and any subrecipient at any tier) must—
a. Ensure that, as part of the hiring process for any position within the United States that is or will
be funded (in whole or in part) with award funds, the recipient(or any subrecipient) properly
verifies the employment eligibility of the individual who is being hired, consistent with the
provisions of 8 U.S.C. 1324a(a)(1).
b. Notify all persons associated with the recipient(or any subrecipient) who are or will be involved
in activities under this award of both—
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1)that, generally speaking, make it unlawful,
in the United States, to hire (or recruit for employment) certain aliens.
c. Provide training (to the extent necessary)to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
d. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form I-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring. The grantee's monitoring responsibilities include monitoring of subrecipient compliance
with this condition.
3. Allowable costs. To the extent that such costs are not reimbursed under any other federal program,
award funds may be obligated for the reasonable, necessary, and allocable costs (if any)of actions
designed to ensure compliance with this condition.
4. Rules of construction
a. Staff involved in the hiring process
b. For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation)any and all recipient(or any subrecipient)
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officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part)with award funds.
c. Employment eligibility confirmation with E-Verify
d. For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility,the recipient(or any subrecipient)may choose to participate in, and use,
E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the
recipient(or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including
in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation")to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
e. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
f. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity,to violate any federal law, including any
applicable civil rights or nondiscrimination law.
g. Nothing in this condition, including in paragraph 4.b., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-
Verify website(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer
agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to DCJ, before award
acceptance.
J. Requirement to report actual or imminent breach of personally identifiable information (PII)
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
The recipient(and any "subrecipient" at any tier)must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of"Personally Identifiable
Information (PII)" (2 CFR 200.1)within the scope of an DOJ grant-funded program or activity, or(2)
uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach
procedures must include a requirement to report actual or imminent breach of PII to an DOJ Program
Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
K. All subawards ("subgrants")and contracts must have DCJ authorization
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient("subgrantee")at any tier, must receive approval from DCJ prior to
issuing a subaward or a procurement contract under this award.
L. Specific post-award approval required to use a noncompetitive approach in any procurement
contract
[Same as years: 2018, 2019, 2020, 2021, 2022]
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Federal Awards issued from 2023 Federal Grant Funds
The grantee, and any subrecipient("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract. This condition applies to agreements that-- for purposes of federal grants administrative
requirements—OJP or OVW considers a procurement "contract" (and therefore does not consider a
subaward).
M. Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and DOJ or DCJ authority to terminate award)
[Same as years: 2021, 2022]
The grantee, and any subrecipient("subgrantee")at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of recipients, subrecipients("subgrantees"), or individuals
defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the grantee's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and
the OVW web site at https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons(including reporting
requirements and DOJ authority to terminate award)), and are incorporated by reference here.
N. Determination of suitability to interact with participating minors
[Same as years: 2021, 2022]
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as
approved by DOJ) (or in the application for any subaward at any tier), the DOJ funding announcement
(solicitation), or an associated federal statute --that a purpose of some or all of the activities to be
carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of
individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at
https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required,
in advance, for certain individuals who may interact with participating minors), and are incorporated by
reference here.
O. Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient("subgrantee")at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in
the "DOJ Grants Financial Guide").
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Federal Awards issued from 2023 Federal Grant Funds
Recipients of OVW grant dollars only: Additional information on the pertinent to this award appears
on the OVW website at https://www.justice.gov/ovw/conference-planning.
P. Requirement for data on performance and effectiveness under the award
[Same as years: 2020, 2021, 2022]
The recipient must collect and maintain data that measure the performance and effectiveness of work
under this award. The data must be provided to DCJ and/or DOJ in the manner(including within the
timeframes) specified by DCJ in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results Act(GPRA) and the
GPRA Modernization Act of 2010, and other applicable laws.
Q. Training Guiding Principles
[Same as years: 2018, 2019, 2020, 2021, 2022]
Any training or training materials that the recipient -- or any subrecipient("subgrantee") at any tier--
develops or delivers with DOJ award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/Train ingPrinciplesForGrantees-Subgrantees.htm , or the OVW
Training Guiding Principles for Grantees and Subgrantees, available at
https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary.
R. Effect of failure to address audit issues
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient understands and agrees that the DCJ or the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if(as determined by
the DCJ or DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or
other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
S. Potential imposition of additional requirements
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees to comply with any additional requirements that may be imposed by the DCJ during
the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the
DCJ high-risk grantee list.
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R.
Part 42
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R.
Part 54
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
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V. Compliance with DO,I regulations pertaining to civil rights and nondiscrimination -28 C.F.R.
Part 38
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any
applicable requirements regarding written notice to program beneficiaries and prospective program
beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief,a refusal to hold a religious belief, or refusal to
attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that
pertain to recipient and subrecipient("subgrantee")organizations that engage in or conduct explicitly
religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are
faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse),by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
W. Restrictions on "lobbying" and policy development
[Same as years: 2018, 2019, 2020, 2021,2022 - except as highlighted]
In general,as a matter of federal law, federal funds awarded by DOJ may not be used by the grantee, or
any subrecipient("subgrantee")at any tier, either directly or indirectly,to support or oppose the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of
government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
Recipients of OVW grant dollars only:
The recipient, or any subrecipient("subgrantee")may, however, use federal funds to collaborate
with and provide information to federal, state, local,tribal and territorial public officials and
agencies to develop and implement policies and develop and promote state, local, or tribal legislation
or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault,
and stalking(as those terms are defined in 34 U.S.C. § 12291(a))when such collaboration and
provision of information is consistent with the activities otherwise authorized under this grant
program.
Another federal law generally prohibits federal funds awarded by DOJ from being used by the recipient,
or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,
a Member of Congress, or Congress(or an official or employee of any of them)with respect to the
awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending,or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)
would or might fall within the scope of these prohibitions,the recipient is to contact DCJ for guidance,
and may not proceed without the express prior written approval of DCJ and the DOJ awarding agency
(OJP or OVW, as appropriate).
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Federal Awards issued from 2023 Federal Grant Funds
X. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2023)
[Same as years: 2021, 2022 - except as highlighted]
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations Act, 2023, are set out at
https://ojp.gov/funding/Explore/FY23AppropriationsRestrictions.htm,
https://www.justice.gov/ovw/award-conditions, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the recipient is to contact DCJ
for guidance, and may not proceed without the express prior written approval of DCJ.
Y. Reporting potential fraud,waste,and abuse, and similar misconduct
[Same as years: 2020, 2021, 2022 -except as highlighted]
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in connection with funds under this award --(1) submitted
a claim that violates the False Claims Act; or(2)committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to:
U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee
Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or(3) by facsimile directed to the
DOJ OIG Investigations Division (Attn: Grantee Reporting)at(202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
Z. Restrictions and certifications regarding non-disclosure agreements and related matters
[Same as years: 2018, 2019, 2020, 2021, 2022]
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law)of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient—
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud, or abuse
as described above; and
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b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract)either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict(or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity
that receives funds under this award is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
AA. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse
of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing(and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
grantee is to contact the DCJ for guidance.
BB. Encouragement of policies to ban text messaging while driving
[Same as years: 2018, 2019, 2020, 2021, 2022]
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients("subgrantees")to
adopt and enforce policies banning employees from text messaging while driving any vehicle during the
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Federal Awards issued from 2023 Federal Grant Funds
course of performing work funded by this award,and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
CC. Requirement to disclose whether recipient is designated "high risk" by a federal grant-
making agency
[Same as years: 2019, 2020, 2021, 2022]
If the recipient is designated "high risk" by a federal grant-making agency, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and
certain related information to DCJ. For purposes of this disclosure, high risk includes any status under
which a federal awarding agency provides additional oversight due to the recipient's past performance,
or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The
date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding
agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out
by the federal awarding agency
DD. Right to examine documents
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient("subgrantee")at any tier, must authorize the DCJ or DOJ awarding
agency (OJP or OVW, as appropriate)and/or the Office of the Chief Financial Officer(OCFO), and its
representatives, access to and the right to examine all records, books, paper, or documents related to this
grant.
EE. Maintaining contact information
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee acknowledges that it is responsible for maintaining updated contact information in the
Grants Management System (GMS). To update information in GMS for either the point of contact
and/or the authorized representative, the grantee must submit a Change in Project Officials (DCJ Form
4-B).
FF.Recipient integrity and performance matters: Requirement to report information on certain civil,
criminal,and administrative proceedings to SAM and FAPIIS
[Same as years: 2019, 2020, 2021, 2022]
The recipient must comply with any and all applicable requirements regarding reporting of information
on civil, criminal, and administrative proceedings connected with (or connected to the performance of)
either this DOJ award or any other grant, cooperative agreement, or procurement contract from the
federal government. Under certain circumstances, recipients of DOJ awards are required to report
information about such proceedings, through the federal System for Award Management(known as
"SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on
certain civil, criminal, and administrative proceedings to the federal designated integrity and
performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at
https://ojp.gov/funding/FAPIIS.htm and OVW web site at: https://www.justice.gov/ovw/award-
conditions (Award Condition: Recipient Integrity and Performance Matters, including Recipient
Reporting to FAPIIS), and are incorporated by reference here.
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Federal Awards issued from 2023 Federal Grant Funds
GG. Cooperating with DOJ Monitoring
[Same as years: 2021, 2022]
The recipient agrees to cooperate with DCJ and DOJ monitoring of this award pursuant to DCJ and
DOJ's guidelines, protocols, and procedures, and to cooperate with DCJ and DOJ (including the grant
manager for this award and the Office of Chief Financial Officer(OCFO)) requests related to such
monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide
to DCJ and DOJ all documentation necessary for DCJ and/or DOJ to complete its monitoring tasks,
including documentation related to any subawards made under this award. Further,the recipient agrees
to abide by reasonable deadlines set by DCJ and/or DOJ for providing the requested documents. Failure
to cooperate with DCJ and/or DOJ's monitoring activities may result in actions that affect the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's
access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ
High Risk grantee; or termination of an award(s).
HH. Required monitoring of subawards
[Same as years: 2021, 2022]
The recipient must monitor subawards under this award in accordance with all applicable statutes,
regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable
conditions of this award in any subaward. Among other things, the recipient is responsible for oversight
of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award
funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and
procedures for monitoring of subawards under this award.
II. Safe policing and law enforcement subrecipients
[Same as years: 2021, 2022]
If this award is a discretionary award, the recipient agrees that it will not make any subawards to State,
local, college, or university law enforcement agencies unless such agencies have been certified by an
approved independent credentialing body or have started the certification process. To become certified,
law enforcement agencies must meet two mandatory conditions: (1)the agency's use of force policies
adhere to all applicable federal, state, and local laws; and (2)the agency's use of force policies prohibit
chokeholds except in situations where use of deadly force is allowed by law. For detailed information on
this certification requirement, see https://cops.usdoj.gov/SafePolicingEO.
JJ. Authorized Official
[Same as years: 2022]
The grantee understands that, in accepting this award, the Authorized Representative declares and
certifies, among other things, that he or she possesses the requisite legal authority to accept the award on
behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to
conduct throughout the period of performance under this award. The recipient further understands, and
agrees, that it will not assign anyone to the role of Authorized Representative during the period of
performance under the award without first ensuring that the individual has the requisite legal authority.
KK. Compliance with restrictions on the use of federal funds-prohibited and controlled
equipment under OJP award
[New- incorporated by reference in many OJP awards made during or after May 1, 2023]
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Federal Awards issued from 2023 Federal Grant Funds
Recipients of OVJP grant dollars only: Consistent with Executive Order 14074, "Advancing
Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public
Safety,"OJP has prohibited the use of federal funds under this award for purchases or transfers of
specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient("subgrantee") at any tier, to put in place specified controls prior to using federal funds
under this award to acquire or transfer any property identified on the"controlled equipment list."
The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds: Prohibited and Controlled Equipment under
OJP awards), and are incorporated by reference here.
5. FINANCIAL REQUIREMENTS
A. Non-supplantation
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will be used to supplement, not supplant, non-federal funds that
would otherwise be available for the activities under this grant.
Supplanting arises when a Recipient reduces non-federal funds for an activity specifically because
federal funds are available (or are expected to be available)to fund that same activity. Federal funds
must be used to supplement existing State or local funds for program activities, and may not replace
(that is, may not "supplant") State or local funds that have been appropriated or allocated for the same
purpose. Additionally, federal funding may not replace State or local funding that is required by law.
When supplanting is prohibited, potential supplanting will be the subject of DCJ monitoring and audit.
Should a question of supplanting arise, the grantee will be required to substantiate that any reduction in
non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
B. Misuse of award funds
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants,
recoupment of monies provided under an award, and civil and/or criminal penalties.
C. Limitation on use of funds to approved activities
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will be used only for the purposes described in this award. The
grantee must not undertake any work or activities that are not described in this award, and must not use
staff, equipment, or other goods or services paid for with grant funds for such work or activities, without
prior written approval from DCJ.
D. Consultant compensation rates
[Same as years: 2019, 2020, 2021, 2022]
The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in
excess of$81.25 per hour, not to exceed $650 per day. To exceed this specified maximum rate,
recipients must submit to DCJ a detailed justification and have such justification approved by DCJ, prior
to obligation or expenditure of such funds. Issuance of this award or approval of the award budget alone
does not indicate approval of any consultant rate in excess of$81.25 per hour, not to exceed $650 per
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Federal Awards issued from 2023 Federal Grant Funds
day. Although prior approval is not required for consultant rates below this specified maximum rate,
recipients are required to maintain documentation to support all daily or hourly consultant rates.
E. Limit on use of grant funds for grantees' employees' salaries
[Same as years: 2019, 2020, 2021, 2022]
With respect to this award, federal funds may not be used to pay cash compensation(salary plus
bonuses)to any employee of the award recipient at a rate that exceeds 110%of the maximum annual
salary payable to a member of the federal government's Senior Executive Service(SES)at an agency
with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate
an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with
non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis
at the discretion of the DCJ via DOJ.
6. CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS
The Office for Civil Rights(OCR), Office of Justice Programs(OJP), U.S. Department of Justice (DOJ)has
been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,
the Office of Community Oriented Policing Services(COPS), and the Office on Violence Against Women
(OVW)are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title
VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of
federal financial assistance to give assurances that they will comply with those laws. Taken together,these
civil rights laws prohibit recipients of federal financial assistance from the DOJ from discriminating in
services and employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are
also prohibited from discriminating in services because of age. For a complete review of these civil rights
laws and nondiscrimination requirements, in connection with DOJ awards, see
https://oj p.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile
Justice and Delinquency Prevention Act and your agency is part of a criminal justice system,there are two
additional obligations that may apply in connection with the awards: (1)complying with the regulation
relating to Equal Employment Opportunity Programs(EEOPs);and(2) submitting findings of
discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see
28C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's
civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not
hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
The Grantee hereby agrees that it will comply, and all of its subrecipients("subgrantees")will comply,with
the applicable provisions of:
A. Civil rights laws and nondiscrimination provisions
[Same as years: 2018, 2019,2020, 2021, 2022 - except as highlighted]
States and units of local government, public and nonprofit institutions of higher education, nonprofit
organizations, for-profit businesses, and other recipients of DOJ grants may be subject to various federal
civil rights laws for reasons other than their receipt of DOJ funds. Some examples include federal civil
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Federal Awards issued from 2023 Federal Grant Funds
rights laws related to discrimination on the basis of race, color, national origin, sex, religion, or
disability.
Because a DOJ award is a form of"federal financial assistance," the recipients of a DOJ award (and any
"subrecipient" at any tier)must comply with additional civil-rights-related requirements above and
beyond those that otherwise would apply.
In general, these additional requirements fall into one of two categories:
1. Civil rights laws(sometimes referred to as "cross-cutting" federal civil rights statutes). These apply
to essentially any entity that receives an award of federal financial assistance --regardless of which
federal agency awards the grant or cooperative agreement -- and encompass the "program or
activity" funded in whole or in part with the federal financial assistance.
2. Nondiscrimination provisions. These are requirements or restrictions that apply to certain OJP or
OVW awards -- in addition to the civil rights laws -- because they are set out in a statute that applies
specifically to one or more particular OJP or OVW grant programs, or to OJP or OVW awards made
under a particular legal authority. Much like the civil rights laws, these provisions apply variously to
the programs, activity, or undertaking funded in whole or in part by OJP or OVW, and are described
herein.
a. Such nondiscrimination provisions apply to some, but not all, OJP or OVW grant programs.
b. The nondiscrimination provisions that apply to an OJP or OVW award (above and beyond the
requirements in "cross-cutting" civil rights laws) may vary from award to award, even for awards
made during the same fiscal year.
c. Typically, no more than one of these nondiscrimination provisions will apply to any particular
OJP or OVW award.
General information on the civil rights laws that apply to every OJP or OVW award, and on the
nondiscrimination provisions that apply to some OJP or OVW awards, is available at
https://ojp.gov/about/ocestatutes-regulations.
NOTE: As discussed in more detail below, if a civil rights law or nondiscrimination provision prohibits
discrimination in employment on the basis of religion, the prohibition is read together with the
provisions of the Religious Freedom Restoration Act of 1993.
B. Civil rights compliance: Access to services and benefits by individuals with limited English
proficiency
[Same as years: 2020, 2021, 2022]
Compliance with the civil rights laws entails, among other things, taking reasonable steps to ensure that
individuals with limited English proficiency (LEP) have meaningful access to DOJ-funded programs or
services. An individual with limited English proficiency is one whose first language is not English and
who has a limited ability to read, write, speak, or understand English. To assist recipients of DOJ
awards in meeting their obligations with respect to such individuals, DOJ has published a guidance
document, available on the LEP.gov website.
C. Certification
[Same as years: 2018, 2019, 2020, 2021, 2022]
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Federal Awards issued from 2023 Federal Grant Funds
Each grantee by accepting this award, certifies that it will comply (and it will require any subrecipient at
any tier to comply)with applicable civil rights laws and nondiscrimination provisions. An additional
DCJ Form 30, will be required prior to the disbursement of any funds.
D. Nondiscrimination provisions and the Religious Freedom Restoration Act
[Same as years: 2022]
As noted earlier, a nondiscrimination provision that deals with discrimination in employment on the
basis of religion is read together with the pertinent provisions of the Religious Freedom Restoration Act
of 1993. As a result, even if an otherwise-applicable nondiscrimination provision states that a grantee or
subrecipient may not discriminate in employment based on religion, a DOJ recipient or subrecipient that
is a faith-based organization may consider religion in hiring, provided it satisfies particular
requirements.
An DOJ recipient that is a faith-based organization and that seeks to consider religion in hiring despite
an applicable nondiscrimination provision must properly execute and submit to DCJ a specific formal
certification to DCJ to the effect that--
1. The grantee is a religious organization that sincerely believes that providing the programs or services
funded by the DOJ award is an expression of its religious beliefs, that employing individuals of
particular religious belief is important to its religious exercise, and that having to abandon its
religious hiring practice to receive federal funding would substantially burden its religious exercise.
2. The grantee will not discriminate against beneficiaries (or prospective beneficiaries)of the programs
or services funded by the DOJ award on the basis of religion, a religious belief, a refusal to hold a
religious belief, or a refusal to attend or participate in a religious practice.
3. The grantee will keep any explicitly religious activities separate in time or location from programs or
services funded by the DOJ award.
4. The grantee will not require beneficiaries (or prospective beneficiaries)of programs or services
funded by the DOJ award to attend or participate in any explicitly religious activities. Any such
participation will be purely voluntary.
To make the required certification, an appropriate, authorized official of the grantee organization must
execute the Certification Regarding Hiring Practices on the Basis of Religion on behalf of the grantee.
A copy of the executed certification must be submitted to DCJ. The grantee must retain the signed
original on file as part of its records for the DOJ award.
An DOJ recipient that executes and submits a certification that satisfies these requirements ordinarily
may consider religion in hiring. Different rules may apply, however, if there is good reason to question
the truthfulness of the certification, or if DCJ determines that it is necessary to restrict the recipient from
considering religion in hiring to further a compelling government interest. (If DCJ makes such a
determination, the DCJ may impose limitations that represent the least restrictive means of furthering
the compelling government interest.)
The rules that apply to subrecipients of DOJ awards that are faith-based organizations are similar, except
that the subrecipient is to submit the required certification to the grantee.
E. Overview of"Civil Rights Laws"
[Same as years: 2022 - except as highlighted]
Important "civil rights laws" that apply to all federal financial assistance --and to all recipients and
subrecipients of DOJ awards made in FY 2023, are these:
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Federal Awards issued from 2023 Federal Grant Funds
• Section 601 of Title VI of the Civil Rights Act of 1964 (codified at 42 U.S.C. 2000d)
o Statutory provision:
No person in the United States shall, on the ground of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
o DOJ implementing regulation: Subparts C and D of 28 C.F.R. Part 42.
• Section 504 of the Rehabilitation Act of 1973 (codified at 29 U.S.C. 794)
o Statutory provision:
No otherwise qualified individual with a disability in the United States, as defined in [29
U.S.C. 705(20)], shall, solely by reason of her or his disability, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance[.]
o DOJ implementing regulation: Subpart G of 28 C.F.R. Part 42.
• Section 901 of Title IX of the Education Amendments of 1972 (codified at 20 U.S.C. 1681)
o Statutory provision:
No person in the United States shall, on the basis of sex, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving Federal financial assistance[.]
o DOJ implementing regulations: Subpart D of 28 C.F.R. Part 42; 28 C.F.R Part 54.
• Section 303 of the Age Discrimination Act of 1975 (codified at 42 U.S.C. 6102)
o Statutory provision:
[N]o person in the United States shall, on the basis of age, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under, any program or
activity receiving Federal financial assistance.
DOJ implementing regulation: Subpart I of 28 C.F.R. Part 42.
7. RECIPIENTS OF OVW GRANT DOLLARS ONLY
A. Availability of general terms and conditions on OVW website
[Same as years: 2019, 2020, 2021, 2022]
The grantee agrees to follow the applicable set of general terms and conditions that are available at
https://www.justice.gov/ovw/award-conditions. These do not supersede any specific conditions in this
award document.
B. Compliance with statutory and regulatory requirements
[Same as years: 2018,2019, 2020, 2021, 2022]
The grantee agrees to comply with all relevant statutory and regulatory requirements, which may
include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the
Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of
Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of
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Federal Awards issued from 2023 Federal Grant Funds
2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. §§ 10101 et seq.,
and OVW's implementing regulations at 28 C.F.R. Part 90.
C. VAWA 2013 nondiscrimination condition
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient acknowledges that 34 U.S.C. § 12291(b)(13)prohibits recipients of OVW awards from
excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived
race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program
or activity funded in whole or in part by OVW. The recipient agrees that it will comply with this
provision. The recipient also agrees to ensure that any subrecipients ("subgrantees")at any tier will
comply with this provision.
D. Confidentiality and information sharing
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2), nondisclosure of
confidential or private information, which includes creating and maintaining documentation of
compliance, such as policies and procedures for release of victim information. The recipient also agrees
to comply with the regulations implementing this provision at 28 CFR 90.4(b) and "Frequently Asked
Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. § 12291(b)(2))" on the OVW
website at https://www.justice.gov/ovw/resources-and-faqs-grantees. The grantee also agrees to ensure
that all subrecipients("subgrantees")at any tier meet these requirements.
E. Activities that compromise victim safety and recovery and undermine offender accountability
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will not support activities that compromise victim safety and
recovery or undermine offender accountability, such as: procedures or policies that exclude victims from
receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or
perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health
condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of
their children; procedures or policies that compromise the confidentiality of information and privacy of
persons receiving OVW-funded services; procedures or policies that impose requirements on victims in
order to receive services (e.g., seek an order of protection, receive counseling, participate in couples'
counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or
policies that fail to ensure service providers conduct safety planning with victims; project design and
budgets that fail to account for the access needs of participants with disabilities and participants who
have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the
solicitation under which the approved application was submitted.
F. Policy for response to workplace-related incidents of sexual misconduct,domestic violence,and
dating violence
[Same as years: 2020, 2021, 2022]
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of
the award date,to address workplace-related incidents of sexual misconduct, domestic violence, and
dating violence involving an employee, volunteer, consultant, or contractor. The details of this
requirement are posted on the OVW web site at https://www.justice.gov/ovw/award-conditions (Award
Condition: Policy for response to workplace-related sexual misconduct, domestic violence, and dating
violence), and are incorporated by reference here.
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Federal Awards issued from 2023 Federal Grant Funds
G. Termination or suspension for cause
[Same as years: 2018, 2019, 2020, 2021, 2022]
DCJ or the Director of OVW, upon a finding that there has been substantial failure by the recipient to
comply with applicable laws, regulations, and/or the terms and conditions of the award or relevant
solicitation, will terminate or suspend until DCJ or the Director is satisfied that there is no longer such
failure, all or part of the award, in accordance with the provisions of 28 C.F.R. Part 18, as applicable
mutatis mutandis.
H. Compliance with solicitation requirements
[Same as years: 2021, 2022]
The recipient agrees that it must be in compliance with requirements outlined in the solicitation under
which the approved application was submitted, the applicable Solicitation Companion Guide, and any
program-specific frequently asked questions (FAQs) on the OVW website
(https://www.justice.gov/ovw/resources-and-faqs-grantees). The program solicitation, Companion
Guide, and any program specific FAQs are hereby incorporated by reference into this award.
I. Subrecipient program income
[Same as years: 2021, 2022]
The recipient understands and agrees that it has responsibility for approval of program income earned by
subrecipients. Program income, as defined by 2 C.F.R. 200.1, means gross income earned by a non-
federal entity that is directly generated by a supported activity or earned as a result of the federal award
during the period of performance.
Without prior approval, program income must be deducted from total allowable costs to determine the
net allowable costs. In order to add program income to a subaward, subrecipients must seek approval
from the recipient prior to generating any program income. Any program income added to a subaward
must be used to support activities that were approved in the budget and follow the conditions of the
subaward agreement. Any program income approved by the recipient must be reported by the
subrecipient to the recipient so that it is reported on the quarterly Program Income Financial Report
(DCJ Form 1-B) in accordance with the addition alternative. If the program income amount changes
(increases or decreases)during the project period,the recipient must provide approval by the end of the
project period. Failure to comply with these requirements may result in audit findings for both the
recipient and the subrecipient.
J. Subrecipient product monitoring
[Same as years: 2021, 2022]
The recipient agrees to monitor subrecipients to ensure that materials and products(written, visual, or
sound) developed with OVW formula grant program funding fall within the scope of the grant program
and do not compromise victim safety.
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Federal Awards issued from 2024 Federal Grant Funds
2024 FEDERAL REQUIREMENTS
1. Introduction 3
2.Applicability 3
3. Recipient 3
4. Ensuring Compliance of Subgrantees (subrecipients) 3
5. General Conditions 3
A. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024) 3
B. Requirements of the award; remedies for non-compliance or for materially false statements 3
C. Effect of failure to address audit issues 4
D. Applicability of Part 200 Uniform Requirements 4
E. Compliance with DOJ Grants Financial Guide 5
F. Reporting potential fraud, waste, and abuse, and similar misconduct 5
G. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 5
H. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events 6
I. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42 6
J. Determination of suitability to interact with participating minors 7
K. Requirement to disclose whether grantee is designated "high risk" by a federal grant-making agency 7
L. Encouragement of policies to ban text messaging while driving 7
M. Restrictions and certifications regarding non-disclosure agreements and related matters 8
N. Training Guiding Principles 9
O. Requirement to report potentially duplicative funding 9
P. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) 9
Q. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and DOJ or DCJ authority to terminate award) 9
R. Potential imposition of additional requirements 10
S. Requirement to report actual or imminent breach of personally identifiable information (PII) 10
T. Requirements related to System for Award Management and Universal Identifier Requirements/Unique
Entity Identifiers 10
U. Restrictions on "lobbying" and policy development 11
V. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 11
6. Civil rights requirements associated with DOJ awards 11
Page 1 of 11
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
1. INTRODUCTION
[Same as year: 2023]
Each year the Division of Criminal Justice (DCJ) performs a detailed assessment of the federal legal
requirements to generate this exhibit. The DCJ has incorporated these notations into this document to call
out differences from prior years. Minor changes that do not change the requirement, such as
typographical errors or formatting will not be noted as a change.
2. APPLICABILITY
[Same as years: 2020, 2021, 2022, 2023]
The DCJ issues federal grants from two Department of Justice (DOJ) offices: the Office of Justice Programs
(OJP) and the Office on Violence Against Women (OVW). All award conditions set out below apply to both
OJP and OVW funded grants, with the exception of the conditions labeled as: "Recipients of OVW grant
dollars only" or "Recipients of OJP grant dollars only".
References to the DOJ apply to both OJP and OVW funded grants.
Individual awards will also include special conditions. Those additional conditions may relate to the
particular statute, program, or solicitation under which the award is made; the substance of the funded
application; the grantee's performance under other federal awards; the grantee's legal status (e.g., as a
for-profit entity); or to other pertinent considerations.
3. RECIPIENT
[Same as years: 2020, 2021, 2022, 2023]
For the purposes of this document, the term "recipient" refers to the Legal Entity Name listed on the
Division of Criminal Justice (DCJ) Grant Award Document issued to a grantee receiving federal grants funds
from DCJ. The term "Recipient" and "Grantee" are interchangeable within this Exhibit.
4. ENSURING COMPLIANCE OF SUBGRANTEES (SUBRECIPIENTS)
[Same as years: 2020, 2021, 2022, 2023]
Grantee is responsible for notifying any subgrantee (subrecipient), issued under this grant, of all provisions
herein. Grantee is responsible for monitoring any subgrantee (subrecipient) for compliance with all the
provisions herein.
5. GENERAL CONDITIONS
A. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024)
[Same as years: 2021, 2022, 2023 - except the year is updated annually in the OJP URL]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations Act, 2024, are set out at
https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm,
https://www.justice.gov/ovw/award-conditions, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a grantee (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the grantee is to contact DCJ
for guidance, and may not proceed without the express prior written approval of DCJ.
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Docusign Envelope ID:6B98B159-2805-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
B. Requirements of the award; remedies for non-compliance or for materially false statements
[Same as years: 2020, 2021, 2022, 2023]
The conditions of this award are material requirements of the award. Compliance with any
certifications or assurances submitted by or on behalf of the grantee that relate to conduct during the
period of performance also is a material requirement of this award.
This paragraph applies to OJP Awards Only
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ")
may determine that it will not enforce, or enforce only in part, one or more requirements
otherwise applicable to the award. Any such exceptions regarding enforcement, including any
such exceptions made during the period of performance, are (or will be during the period of
performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal
Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into
the award.
By signing and accepting this award on behalf of the grantee, the grantee signature authority accepts
all material requirements of the award, and specifically adopts, as if personally executed by the
grantee signature authority, all assurances or certifications submitted by or on behalf of the grantee
that relate to conduct during the period of performance.
Failure to comply with any one or more of these award requirements --whether a condition set out in
full below, a condition incorporated by reference below, or a certification or assurance related to
conduct during the award period -- may result in the Division of Criminal Justice (DCJ), Office of Justice
Programs ("OJP") or Office on Violence Against Women ("OVW") taking appropriate action with
respect to the grantee and the award. Among other things, the Department of Justice "DOJ" may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, and DCJ
also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award
(or concealment or omission of a material fact) may be the subject of criminal prosecution (including
under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of
civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C.
3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its
terms, that provision shall first be applied with a limited construction so as to give it the maximum
effect permitted by law. Should it be held, instead, that the provision is utterly invalid or-
unenforceable, such provision shall be deemed severable from this award.
C. Effect of failure to address audit issues
[Same as years: 2020, 2021, 2022, 2023]
The grantee understands and agrees that the DCJ or the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if(as determined
by the DCJ or DOJ awarding agency) the grantee does not satisfactorily and promptly address
outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this
award), or other outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
D. Applicability of Part 200 Uniform Requirements
[Same as years: 2020, 2021, 2022, 2023 - except in 2022 the definition expanded to include 200.337]
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this award.
For more information and resources on the Part 200 Uniform Requirements as they relate to DOJ
awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the grantee (and any subrecipient
("subgrantee") at any tier) must retain --typically for a period of 3 years from the date of submission of
final Financial Report (DCJ Form 1A), unless a different retention period applies -- and to which the
grantee (and any subrecipient ("subgrantee") at any tier) must provide access, include performance
measurement information, in addition to the financial records, supporting documents, statistical
records, and other pertinent records indicated at 2 C.F.R. 200.334, 200.337.
In the event that an award-related question arises from documents or other materials prepared or
distributed by the DOJ that may appear to conflict with, or differ in some way from, the provisions of
the Part 200 Uniform Requirements, the grantee is to contact DCJ promptly for clarification.
E. Compliance with DOJ Grants Financial Guide
[Same as years: 2020, 2021, 2022, 2023]
The grantee agrees to comply with the current edition of the DOJ Grants Financial Guide as posted on
the website, including any updated version that may be posted during the period of performance.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the
OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted
during the period of performance.
F. Reporting potential fraud, waste, and abuse, and similar misconduct
[Same as years: 2020, 2021, 2022, 2023]
The grantee and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in connection with funds under this award -- (1)
submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of
laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to:
U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee
Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the
DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
Page 4 of 11
Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
G. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 38
[Language is significantly different than prior years]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (amended effective April 3, 2024).
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on
the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or
participate in a religious practice.
These three paragraphs apply to OJP Awards Only:
Part 38 also sets out rules and requirements that pertain to grantee and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as
rules and requirements that pertain to grantees and subrecipients that are faith-based or
religious organizations.
Grantees and subrecipients that provide social services under this award must give written
notice to beneficiaries and prospective beneficiaries prior to the provision of services (if
practicable) which shall include language substantially similar to the language in 28 CFR Part 38,
Appendix C, sections (1) through (4). A sample written notice may be found at
https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-
neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into
account when making hiring decisions, provided it satisfies certain requirements. For more
information, please see
https://www.ojp.gov/funding/explore/Iegaloverview2024/civilrightsrequirements.
This paragraph applies to OVW Awards Only:
Part 38 also sets out rules and requirements that relate to engaging in or conducting explicitly
religious activities and requires that grantees and subrecipients that are social service providers
provide written notice to beneficiaries or prospective beneficiaries of certain protections as
described in 28 C.F.R. 38.6(b).
H. Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings,trainings, and other events
[Same as years: 2020, 2021, 2022, 2023]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable)governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in
the "DOJ Grants Financial Guide").
This paragraph applies to OVW Awards Only:
Page 5 of 11
Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
Additional information on the pertinent to this award appears on the OVW website at
https://www.justice.gov/ovw/conference-planning.
I. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
[Same as years: 2018, 2019, 2020, 2021, 2022, 2023 -the second paragraph was added in 2023]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
This paragraph applies to OJP Awards Only:
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. §42.405(c), and 28 C.F.R. §42.505(f)
contain notice requirements that covered grantees must follow regarding the dissemination of
information regarding federal nondiscrimination requirements.
J. Determination of suitability to interact with participating minors
[Same as years: 2021, 2022, 2023]
This condition applies to awards that a purpose of some or all of the activities to be carried out under
the award (whether by the grantee, or a subrecipient at any tier) is to benefit a set of individuals under
18 years of age.
The grantee, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an
individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at
https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability
required, in advance, for certain individuals who may interact with participating minors), and are
incorporated by reference here.
K. Requirement to disclose whether grantee is designated "high risk" by a federal grant-making agency
[Same as years: 2020, 2021, 2022, 2023]
If the grantee is designated "high risk" by a federal grant-making agency, currently or at any time
during the course of the period of performance under this award, the grantee must disclose that fact
and certain related information to DCJ. For purposes of this disclosure, high risk includes any status
under which a federal awarding agency provides additional oversight due to the grantee's past
performance, or other programmatic or financial concerns with the grantee. The grantee's disclosure
must include the following: 1. The federal awarding agency that currently designates the grantee high
risk, 2. The date the grantee was designated high risk, 3. The high-risk point of contact at that federal
awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk
status, as set out by the federal awarding agency.
L. Encouragement of policies to ban text messaging while driving
[Same as years: 2020, 2021, 2022, 2023]
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages grantees and subrecipients ("subgrantees")to
adopt and enforce policies banning employees from text messaging while driving any vehicle during
Page 6 of 11
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
the course of performing work funded by this award, and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
M. Restrictions and certifications regarding non-disclosure agreements and related matters
[Same as years: 2020, 2021, 2022, 2023]
No grantee or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to
sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or
purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or agency authorized to
receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the grantee —
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently
restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so by that agency.
2. If the grantee does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the grantee's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
Page 7 of 11
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide
prompt written notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.
N. Training Guiding Principles
[Same as years: 2020, 2021, 2022, 2023]
Any training or training materials that the recipient --or any subrecipient ("subgrantee") at any tier--
develops or delivers with DOJ award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm , or the OVW
Training Guiding Principles for Grantees and Subgrantees, available at
https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary.
O. Requirement to report potentially duplicative funding
[Same as years: 2020, 2021, 2022, 2023]
If the grantee currently has other active awards of federal funds, or if the grantee receives any other
award of federal funds during the period of performance for this award, the grantee promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be
used (in whole or in part) for one or more of the identical cost items for which funds are provided
under this award. If so, the recipient must promptly notify DCJ in writing of the potential duplication,
and, if so requested by DCJ, must seek a budget-modification and change-of-project to eliminate any
inappropriate duplication of funding.
P. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
[Same as years: 2020, 2021, 2022, 2023]
The grantee (and any subrecipient at any tier) must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal funds, an
abuse of authority relating to a federal grant, a substantial and specific danger to public health or
safety, or a violation of law, rule, or regulation related to a federal grant.
The grantee also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
grantee is to contact the DCJ for guidance.
Q. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and DOJ or DCJ authority to terminate award)
[Same as years: 2021, 2022, 2023]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related
to the trafficking of persons, whether on the part of grantees, subrecipients ("subgrantees"), or
Page 8 of 11
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
individuals defined (for purposes of this condition) as "employees" of the recipient or of any
subrecipient.
The details of the grantee's obligations related to prohibited conduct related to trafficking in persons
are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
and the OVW web site at https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting
requirements and DOJ authority to terminate award)), and are incorporated by reference here.
R. Potential imposition of additional requirements
[Same as years: 2020, 2021, 2022, 2023]
The grantee agrees to comply with any additional requirements that may be imposed by the DCJ
and/or DOJ (OJP or OVW,as appropriate) during the period of performance for this award, if the grantee is
designated as "high-risk" for purposes of the DOJ high-risk grantee list.
S. Requirement to report actual or imminent breach of personally identifiable information (PII)
[Same as years: 2018, 2019, 2020, 2021, 2022, 2023 - except the 2 CFR citation was updated to 200.1 in
2022]
The grantee (and any "subrecipient" at any tier) must have written procedures in place to respond in
the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates,
collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of"Personally
Identifiable Information (PII)" (2 CFR 200.1) within the scope of an DOJ grant-funded program or
activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The grantee's
breach procedures must include a requirement to report actual or imminent breach of PII to DCJ no
later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
T. Requirements related to System for Award Management and Universal Identifier
Requirements/Unique Entity Identifiers
[Same as years: 2020, 2021, 2022 - except OVW language changed in 2022 and 2023]
The grantee must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/SAM/. This includes applicable requirements
regarding registration with SAM, as well as maintaining the currency of information in SAM.
The grantee also must comply with applicable restrictions on subawards ("subgrants") to first-tier
subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not
acquire and provide (to the recipient)the unique entity identifier required for SAM registration.
The details of the grantee's obligations related to SAM and to unique entity identifiers are posted on
the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or
her name).
This paragraph applies to OVW Awards Only:
The grantee must comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or connected to
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Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
Federal Awards issued from 2024 Federal Grant Funds
the performance of) either this OVW award or any other grant, cooperative agreement, or
procurement contract from the federal government. Under certain circumstances, recipients of
OVW awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and
performance system.
The details of recipient obligations regarding the required reporting (and updating) of information on
certain civil, criminal, and administrative proceedings within SAM are posted on the OVW website at
https://www.justice.gov/ovw/award-conditions (titled "Award Condition: Recipient Integrity and
Performance Matters, including Recipient Reporting in SAM") and are incorporated by reference here.
U. Restrictions on "lobbying" and policy development
[Same as years: 2018, 2019, 2020, 2021, 2022 -except as highlighted]
In general, as a matter of federal law, federal funds awarded by DOJ may not be used by the grantee,
or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of
government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
Recipients of OVW grant dollars only:
The recipient, or any subrecipient ("subgrantee") may, however, use federal funds to collaborate
with and provide information to federal, state, local, tribal and territorial public officials and
agencies to develop and implement policies and develop and promote state, local, or tribal
legislation or model codes designed to reduce or eliminate domestic violence, dating violence,
sexual assault, and stalking (as those terms are defined in 34 U.S.C. § 12291(a)) when such
collaboration and provision of information is consistent with the activities otherwise authorized
under this grant program.
Another federal law generally prohibits federal funds awarded by DOJ from being used by the
recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a
federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with
respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract,
or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31
U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes
and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact DCJ
for guidance, and may not proceed without the express prior written approval of DCJ and the DOJ
awarding agency (OJP or OVW, as appropriate).
V. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 54
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
Page 1C of 11
Docusign Envelope ID 6B98B159-2805-4299-84AE-3D3B89984E1 C
Federal Awards issued from 2024 Federal Grant Funds
6. CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ)
enforces federal civil rights laws and other provisions that prohibit discrimination by recipients of federal
financial assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on
Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation -Act of 1973, require recipients of federal financial assistance (grantees) to give assurances
that they will comply with those laws. Taken together, these and other civil rights laws prohibit grantees
from discriminating in the provision of services and employment because of race, color, national origin,
religion, disability, and sex or from discriminating in the provision of services on the basis of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may
also have related requirements regarding the development and implementation of equal employment
opportunity programs.
OCR provides technical assistance, training, and other resources to help grantees comply with civil rights
obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by
investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts
compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance
reviews permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging
in employment practices in a nondiscriminatory manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify
your employees or beneficiaries of their civil rights protections and responsibilities and how to file a
complaint, as well as technical assistance, training, and other resources, please visit
www.ojp.gov/program/civil-rights-office/outreach. If you would like OCR to assist you in fulfilling your civil
rights or nondiscrimination responsibilities, please contact us at askOCR@ojp.usdoj.gov or
www.ojp.gov/program/civil-rights-office/about#ocr-contacts.
Reach out to your DCJ grant manager if you have any questions.
Page 11 of 11
Docusign Envelope ID.6B98B159-2B05-4299-84AE-3D3B89984E1C
2025 State Controller Federal Provisions
2025 State Controller Federal Provisions
1. Applicability of Provisions.
1.1. The Grant to which these Federal Provisions are attached has been funded, in
whole or in part, with an Award of Federal funds. In the event of a conflict
between the provisions of these Federal Provisions, the Special Provisions, the
body of the Grant, or any attachments or exhibits incorporated into and made
a part of the Grant, the provisions of these Federal Provisions shall control.
These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. Definitions.
2.1. For the purposes of these Federal Provisions, the following terms shall have the
meanings ascribed to them below. For a full list of definitions (as of October 1,
2024) under the Uniform Guidance, see 2 CFR 200.1
2.1.1. "Award" means an award of Federal financial assistance, and the Grant
setting forth the terms and conditions of that financial assistance, that
a non-Federal Entity receives or administers.
2.1.2. "Entity" means:
2.1.2.1. a non-federal entity;
2.1.2.2. a non-profit organization or for profit organization;
2.1.3. "Executive" means an officer, managing partner or any other employee
in a management position.
2.1.4. "Federal Awarding Agency" means a Federal agency providing a Federal
Award to a Recipient as described in 2 CFR 200.1
2.1.5. "Grant" means the Grant to which these Federal Provisions are
attached.
2.1.6. "Grantee" means the party or parties identified as such in the Grant to
which these Federal Provisions are attached. Grantee also means
Subrecipient.
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2025 State Controller Federal Provisions
2.1.7. "Non-Federal Entity" means a State, local government, Indian tribe,
institution of higher education, or nonprofit organization that carries
out a Federal Award as a Recipient or a Subrecipient.
2.1.8. "Nonprofit Organization" organization, that:
2.1.8.1. Is operated primarily for scientific, educational, service,
charitable, or similar purposes in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the
organization's operations; and
2.1.8.4. Is not an IHE.
2.1.9. "OMB" means the Executive Office of the President, Office of
Management and Budget.
2.1.10. "Pass-through Entity" means a recipient or subrecipient that provides a
Subaward to a Subrecipient (including lower tier subrecipients) to carry
out part of a Federal program. The authority of the pass-through entity
under this part flows through the Subaward agreements between the
pass-through entity and subrecipient.
2.1.11. "Recipient" means the Colorado State agency or institution of higher
education identified as the Grantor in the Grant to which these Federal
Provisions are attached.
2.1.12. "Subaward" means an award provided by a pass-through entity to a
Subrecipient to contribute to the goals and objectives of the project by
carrying out part of a Federal award received by the pass-through
entity. The term does not include payments to a contractor, beneficiary
or participant.
2.1.13. "Subrecipient" means an entity that receives a subaward from a pass-
through entity to carry out part of a Federal award. The term
subrecipient does not include a beneficiary or participant. A
subrecipient may also be a recipient of other Federal awards directly
from a Federal agency. Subrecipient also means Grantee.
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
2025 State Controller Federal Provisions
2.1.14. "System for Award Management (SAM)" means the Federal repository
into which an Entity must enter the information required under the
Transparency Act, which may be found at http://www.sam.gov.
2.1.15. "Total Compensation" means the cash and noncash dollar value an
Executive earns during the entity's preceding fiscal year. This includes
all items of compensation as prescribed in 17 CFR 229.402(c)(2).
2.1.16. "Transparency Act" means the Federal Funding Accountability and
Transparency Act of 2006 (Public Law 109-282), as amended by 56202 of
Public Law 110-252.
2.1.17. "Unique Entity ID" (UEI) is the universal identifier for federal financial
assistance applicants, as well as recipients and their direct
subrecipients (first tier subrecipients).
2.1.18. "Uniform Guidance" means the Office of Management and Budget
Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards. The terms and conditions of the
Uniform Guidance flow down to Awards to Subrecipients unless the
Uniform Guidance or the terms and conditions of the Federal Award
specifically indicate otherwise.
3. Compliance.
3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act
and the regulations issued pursuant thereto, all applicable provisions of the
Uniform Guidance, and all applicable Federal Laws and regulations required by
this Federal Award. Any revisions to such provisions or regulations shall
automatically become a part of these Federal Provisions, without the necessity
of either party executing any further instrument. The State of Colorado, at its
discretion, may provide written notification to Subrecipient of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such
revisions.
4. System for Award Management (SAM) and Unique Entity ID Requirements.
4.1. SAM. Subrecipient must obtain a UEI but are not required to fully register in
Sam.gov. Subrecipient shall maintain the currency of its information in SAM
until the Subrecipient submits the final financial report required under the
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1 C
2025 State Controller Federal Provisions
Award or receives final payment, whichever is later. Subrecipient shall review
and update SAM information at least annually after the initial registration, and
more frequently if required by changes in its information.
4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its
Recipient, and shall update Subrecipient's information at http://www.sam.gov
at least annually after the initial registration, and more frequently if required
by changes in Subrecipient's information.
5. Total Compensation.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most
highly compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000
or more; and
5.1.2. In the preceding fiscal year, Subrecipient received:
5.1.2.1. 80% or more of its annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the
Transparency Act; and
5.1.2.2. $25,000,000 or more in annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the
Transparency Act; and
5.1.2.3. The public does not have access to information about the
compensation of such Executives through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange
Act of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the
Internal Revenue Code of 1986.
6. Reporting.
6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to
SAM and to the Recipient as required in this Exhibit. No direct payment shall
be made to Subrecipient for providing any reports required under these Federal
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1 C
2025 State Controller Federal Provisions
Provisions and the cost of producing such reports shall be included in the Grant
price. The reporting requirements in this Exhibit are based on guidance from
the OMB, and as such are subject to change at any time by OMB. Any such
changes shall be automatically incorporated into this Grant and shall become
part of Subrecipient's obligations under this Grant.
7. Effective Date and Dollar Threshold for Reporting.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010,
if the initial award is $30,000 or more. If the initial Award is below $30,000
but subsequent Award modifications result in a total Award of $30,000 or more,
the Award is subject to the reporting requirements as of the date the Award
exceeds $30,000. If the initial Award is $30,000 or more, but funding is
subsequently de-obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by
Recipient as of December 26, 2015. The standards set forth in §11 below are
applicable to audits of fiscal years beginning on or after December 26, 2014.
8. Subrecipient Reporting Requirements.
8.1. Subrecipient shall report as set forth below.
8.1.1. To Recipient. A Subrecipient shall report the following data elements in
SAM for each Federal Award Identification Number (FAIN) assigned by a
Federal agency to a Recipient no later than the end of the month
following the month in which the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic
funds transfer (EFT) account;
8.1.1.3. Subrecipient parent's organization Unique Entity ID;
8.1.1.4. Subrecipient's address, including: Street Address, City, State,
Country, Zip + 4, and Congressional District;
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2025 State Controller Federal Provisions
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if
the criteria in §4 above are met; and Subrecipient's Total
Compensation of top 5 most highly compensated Executives if
the criteria in §4 above met.
8.1.1.6. Primary Place of Performance Information, including: Street
Address, City, State, Country, Zip Code +4, and Congressional
District.
8.1.2. The Recipient is required to submit this information to the Federal
Funding Accountability and Transparency Act Subaward Reporting
System (FSRS) at http://www.frsrs.gov.
9. Procurement Standards.
9.1. Procurement Procedures. A Subrecipient shall use its own documented
procurement procedures which reflect applicable State, local, and Tribal laws
and applicable regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance,
including without limitation, 2 CFR 200.318 through 200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to
the extent consistent with law, the non-Federal entity should, to the greatest
extent practicable under a Federal award, provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the
United States (including but not limited to iron, aluminum, steel, cement, and
other manufactured products). The requirements of this section must be
included in all subawards including all contracts and purchase orders for work
or products under this award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an
agency of a political subdivision of the State, its contractors must comply with
section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 CFR part 247, that contain the highest percentage of
recovered materials practicable, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or
Docusign Envelope ID 6B98B159-2B05-4299-84AE-3D3B89984E1C
2025 State Controller Federal Provisions
the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative
procurement program for procurement of recovered materials identified in the
EPA guidelines.
9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and
recipients are subject to the regulations implementing "Never contract with
the enemy" in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered
contracts, grants and cooperative agreements that are expected to exceed
$50,000 during the period of performance, are performed outside the United
States and its territories, and are in support of a contingency operation in
which members of the Armed Forces are actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance equipment or
services (2 CFR 200.216). Subrecipient is prohibited from obligating or
expending loan or grant funds on certain telecommunications and video
surveillance services or equipment pursuant to 2 CFR 200.216.
10. Access to Records.
10.1. A Subrecipient shall permit Recipient and its auditors to have access to
Subrecipient's records and financial statements as necessary for Recipient to
meet the requirements of 2 CFR 200.332 (Requirements for pass-through
entities), 2 CFR 200.300 (Statutory and national policy requirements) through 2
CFR 200.309 (Modification to period of performance), 2 CFR 200.337 (Access to
Records) and Subpart F-Audit Requirements of the Uniform Guidance.
10.2. A Subrecipient must collect, transmit, and store information related to this
Subaward in open and machine-readable formats (2 CFR 200.336).
11. Single Audit Requirements.
11.1. If a Subrecipient expends $1,000,000 or more in Federal Awards during the
Subrecipient's fiscal year, the Subrecipient shall procure or arrange for a single
or program-specific audit conducted for that year in accordance with the
provisions of Subpart F-Audit Requirements of the Uniform Guidance, issued
Docusign Envelope ID:6B98B159-2B05-4299-84AE-3D3B89984E1C
2025 State Controller Federal Provisions
pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2
CFR 200.501.
11.1.1.Election. A Subrecipient shall have a single audit conducted in
accordance with Uniform Guidance 2 CFR 200.514 (Scope of audit),
except when it elects to have a program-specific audit conducted in
accordance with 2 CFR 200.507 (Program-specific audits). The
Subrecipient may elect to have a program-specific audit if Subrecipient
expends Federal Awards under only one Federal program (excluding
research and development) and the Federal program's statutes,
regulations, or the terms and conditions of the Federal award do not
require a financial statement audit of Recipient. A program-specific
audit may not be elected for research and development unless all of the
Federal Awards expended were received from Recipient and Recipient
approves in advance a program-specific audit.
11.1.2.Exemption. If a Subrecipient expends less than $1,000,000 in Federal
Awards during its fiscal year, the Subrecipient shall be exempt from
Federal audit requirements for that year, except as noted in 2 CFR
200.503 (Relation to other audit requirements), but records shall be
available for review or audit by appropriate officials of the Federal
agency, the State, and the Government Accountability Office.
11.1.3.Subrecipient Compliance Responsibility. A Subrecipient shall procure or
otherwise arrange for the audit required by Subpart F of the Uniform
Guidance and ensure it is properly performed and submitted when due
in accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of
expenditures of Federal awards in accordance with 2 CFR 200.510
(Financial statements) and provide the auditor with access to personnel,
accounts, books, records, supporting documentation, and other
information as needed for the auditor to perform the audit required by
Uniform Guidance Subpart F-Audit Requirements.
12. Required Provisions for Subrecipient with Subcontractors.
12.1. In addition to other provisions required by the Federal Awarding Agency or the
Recipient, Subrecipients shall include all of the following applicable provisions;
Docusign Envelope ID 61398B159-2B05-4299-84AE-3D3B89984E1C
2025 State Controller Federal Provisions
12.1.1.For agreements with Subrecipients - Include the terms in the Grant
Federal Provisions Exhibit (this exhibit)
12.1.2.For contracts with Subcontractors - Include the terms in the Contract
Federal Provisions Exhibit.
13. Certifications.
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require
Subrecipient to submit certifications and representations required by Federal
statutes or regulations on an annual basis. 2 CFR 200.415. Submission may be
required more frequently if Subrecipient fails to meet a requirement of the
Federal award. Subrecipient shall certify in writing to the State at the end of
the Award that the project or activity was completed or the level of effort was
expended. If the required level of activity or effort was not carried out, the
amount of the Award must be adjusted.
14. Exemptions.
14.1. These Federal Provisions do not apply to an individual who receives an Award
as a natural person, unrelated to any business or non-profit organization he or
she may own or operate in his or her name.
14.2. A Subrecipient with gross income from all sources of less than $300,000 in the
previous tax year is exempt from the requirements to report Subawards and the
Total Compensation of its most highly compensated Executives.
15. Event of Default and Termination.
15.1. Failure to comply with these Federal Provisions shall constitute an event of
default under the Grant and the State of Colorado may terminate the Grant
upon 30 days prior written notice if the default remains uncured five calendar
days following the termination of the 30-day notice period. This remedy will be
in addition to any other remedy available to the State of Colorado under the
Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole
or in part as follows:
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2025 State Controller Federal Provisions
15.2.1.By the Federal Awarding Agency or Pass-through Entity, if a Non-Federal
Entity fails to comply with the terms and conditions of a Federal Award;
15.2.2.By the Federal awarding agency or Pass-through Entity with the consent
of the Non-Federal Entity, in which case the two parties must agree
upon the termination conditions, including the effective date and, in
the case of partial termination, the portion to be terminated;
15.2.3.By the Non-Federal Entity upon sending to the Federal Awarding Agency
or Pass-through Entity written notification setting forth the reasons for
such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if the Federal
Awarding Agency or Pass-through Entity determines in the case of
partial termination that the reduced or modified portion of the Federal
Award or Subaward will not accomplish the purposes for which the
Federal Award was made, the Federal Awarding Agency or Pass-through
Entity may terminate the Federal Award in its entirety; or
15.2.4.By the Federal Awarding Agency or Pass-through Entity pursuant to
termination provisions included in the Federal Award
16. Additional Federal Requirements.
16.1. Whistle Blower Protections
16.1.1.An employee of a subrecipient must not be discharged, demoted, or
otherwise discriminated against as a reprisal for disclosing to a person
or body described in paragraph (a)(2) of 41 U.S.C. 4712 information that
the employee reasonably believes is evidence of gross mismanagement
of a Federal contract or grant, a gross waste of Federal funds, an abuse
of authority relating to a Federal contract or grant, a substantial and
specific danger to public health or safety, or a violation of law, rule, or
regulation related to a Federal contract (including the competition for
or negotiation of a contract) or grant. The subrecipient must inform
their employees in writing of employee whistleblower rights and
protections under 41 U.S.C. 4712. See statutory requirements for
whistleblower protections at 10 U.S.C. 4701, 41 U.S.C. 4712, 41 U.S.C.
4304, and 10 U.S.C. 4310.
Electronic Record and Signature Disclosure created on:8/10/2022 3:16:46 PM
Parties agreed to:Ermelinda Archibeque,Perry Buck,Matthew M.Lunn,PhD,Ermelinda Archibeque
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, CDPS Contracts and Grants (we, us or Company)may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
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At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days)after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
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If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
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electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact CDPS Contracts and Grants:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: sarah.white@state.co.us
To advise CDPS Contracts and Grants of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at sarah.white@state.co.us and in
the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from CDPS Contracts and Grants
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to sarah.white@state.co.us and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with CDPS Contracts and Grants
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to sarah.white@state.co.us and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i)that you are able to print on paper or electronically save this ERSD for
your future reference and access; or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to `I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify CDPS Contracts and Grants as described above, you consent to
receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by CDPS Contracts and Grants during the course of your relationship
with CDPS Contracts and Grants.
Houstan Aragon
From: Michael Rourke
Sent: Thursday, November 20, 2025 2:38 PM
To: Houstan Aragon; Rusty Williams; Chris D'Ovidio
Cc: CTB; Robb Miller; Karol Patch; Ermelinda Archibeque
Subject: RE: SIGNATURE REVIEW: TWO (2) VOCA GRANT IGA's
This needs to be put on the agenda for Monday. Thank you.
From: Houstan Aragon <haragon@weld.gov>
Sent:Thursday, November 20, 2025 2:36 PM
To: Rusty Williams<rwilliams@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Michael Rourke<mrourke@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Robb Miller<rmiller@weld.gov>; Karol Patch <kpatch@weld.gov>; Ermelinda Archibeque
<earchibeque@weld.gov>
Subject: RE: SIGNATURE REVIEW:TWO (2) VOCA GRANT IGA's
Good afternoon, Finance Team,
Still pending your review and advisement as to placement on the Monday, November 24, 2025,
Agenda. Please also remember to reply-all to this email.
Thank you,
wuRz=4.286'4(L-,
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
0x GOO
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Byron Howell <L ov>
Sent:Thursday, November 13,2025 3:39 PM
To: Houstan Aragon<haragon@weld.gov>; Bruce Barker<bbarker a weld.gov>; Karin McDougal
<kmcdougal@weld.gov>; Matthew Conroy<mconroy@weld.gov>; Adria Schiel<aschiel@weld.gov>; Will Grumet
<wgrumet@weld.go >; Rusty Williams<rwilliams@weld.gov>; Chris D'Ovidio<cdovidio@weld.gov>; Michael Rourke
<mrourke@weld.go,>
1
Cc: CTB<CTB@co.weld.co.us>; Robb Miller<rmiller@weld.go >; Karol Patch <kpatch@weld.gov>; Ermelinda Archibeque
<,archibeque@weld.gov>
Subject: RE: SIGNATURE REVIEW:TWO (2)VOCA GRANT IGA's
I am familiar with these and have reviewed them. They look fine to me for placement.
Byron L. Howell
Assistant Weld County Attorney
Weld County Attorney's Office
1150 O Street
Greeley, Colorado 80632
970-400-4394
STATEMENT OF CONFIDENTIALITY& DISCLAIMER:The information contained in this email message is attorney
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message is not the intended recipient,you are hereby notified that any dissemination, distribution or copy of this
email is strictly prohibited. If you have received this email in error, please notify us immediately by replying and
delete the message.Thank you.
From: Houstan Aragon<harar. @weld.gov>
Sent: Thursday, November 13, 2025 2:51 PM
To: Bruce Barker«barker@weld.gov>; Karin McDougal <kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>;Adria Schiel <aschiel@weld.gov>; Byron Howell<bhowell@weld.gov>; Will Grumet
<wgrumet@weld.gov>; Rusty Williams<rwilliams@weld.gov>; Chris D'Ovidio<cdovidio@weld.gov>; Michael Rourke
<mrourke@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Robb Miller<rmiller@weld.go >; Karol Patch <kpatch@weld.gov>; Ermelinda Archibeque
weld.gov>
Subject: SIGNATURE REVIEW: TWO (2)VOCA GRANT IGA's
Good afternoon,
Please review and advise as to placement on the Monday, November 24, 2025, Agenda. Please
also remember to reply-all to this email.
Thank you,
WEER
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 0 St., Greeley, CO 80632
Ox GOO
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
2
Houstan Aragon
From: Rusty Williams
Sent: Thursday, November 20, 2025 7:37 PM
To: Houstan Aragon; Chris D'Ovidio; Michael Rourke
Cc: CTB; Robb Miller; Karol Patch; Ermelinda Archibeque
Subject: RE: SIGNATURE REVIEW: TWO (2) VOCA GRANT IGA's
Hi, Houstan.
No issues for Finance.
Thanks.
From: Houstan Aragon <haragon@weld.gov>
Sent:Thursday, November 20, 2025 2:36 PM
To: Rusty Williams<rwilliams@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Michael Rourke<mrourke@weld.gov>
Cc: CTB<CTB@co.weld.co.us>; Robb Miller<rmiller@weld.gov>; Karol Patch <kpatch@weld.gov>; Ermelinda Archibeque
<earchibeque@weld.gov>
Subject: RE: SIGNATURE REVIEW:TWO (2) VOCA GRANT IGA's
Good afternoon, Finance Team,
Still pending your review and advisement as to placement on the Monday, November 24, 2025,
Agenda. Please also remember to reply-all to this email.
Thank you,
W—ELR
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 0 St., Greeley, CO 80632
Ox 0OO
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Byron Howell<jnowell@weld.goy,>
Sent:Thursday, November 13, 2025 3:39 PM
To: Houstan Aragon <,,aragon ?weld.go_>; Bruce Barker<bbarker@weld.gov>; Karin McDougal
<kmcdougal@weld.gov>; Matthew Conroy<mconroy@weld. >; Adria Schiel <aschiel@weld.gov>; Will Grumet
<wgrumet@weld.gov>; Rusty Williams<rwilliams@weld.gov>; Chris D'Ovidio<cdovidio@weld.gov>; Michael Rourke
<mrourke@weld.gov>
Cc:CTB<CTB@co.weld.co.us>; Robb Miller<rmiller@weld.gc >; Karol Patch <kpatch@weld.gov>; Ermelinda Archibeque
<earch:' >
Subject: RE: SIGNATURE REVIEW: TWO (2)VOCA GRANT IGA's
I am familiar with these and have reviewed them. They look fine to me for placement.
Byron L. Howell
Assistant Weld County Attorney
Weld County Attorney's Office
1150 O Street
Greeley, Colorado 80632
970-400-4394
STATEMENT OF CONFIDENTIALITY& DISCLAIMER:The information contained in this email message is attorney
privileged and confidential, intended only for the use of the individual or entity named above. If the reader of this
message is not the intended recipient,you are hereby notified that any dissemination, distribution or copy of this
email is strictly prohibited. If you have received this email in error, please notify us immediately by replying and
delete the message.Thank you.
From: Houstan Aragon < aragon@weld.gov>
Sent:Thursday, November 13,2025 2:51 PM
To: Bruce Barker<;:)barker@weld.gov>; Karin McDougal <kmcdougal@weld.go >; Matthew Conroy
<mconroy@weld.gc >; Adria Schiel <aschiel@weld.gc >; Byron Howell <':howell@weld.gov>; Will Grumet
<wgrumet@weld.gc >; Rusty Williams<rwilliams@weld.gov>; Chris D'Ovidio<cdovidio@weld.gov>; Michael Rourke
<mrourke@weld.gc >
Cc:CTB<CTB@co.weld.co.us>; Robb Miller<rmiiler@weld.gov>; Karol Patch <kpatch@weld.gov>; Ermelinda Archibeque
<0Ir.-hihen!.enwPld.gov>
Subject: SIGNATURE REVIEW: TWO (2) VOCA GRANT IGA's
Good afternoon,
Please review and advise as to placement on the Monday, November 24, 2025, Agenda. Please
also remember to reply-all to this email.
Thank you,
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
0x GOO
2
Hello