HomeMy WebLinkAbout20194282.tiff PUBLIC WORKS
Revenue Changes
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2020 Revenue
Total $ 109 , 090 , 797 ( 2019 $ 108 , 790 , 797 )
Severance Tax Other Taxes
Fund Balance $ 1 . 500 . 000 $ 11 , 300 , 000
$44 , 000 . 000 1 % 10 %
40 % Federal/State
$ 5 , 200 , 000
----- _ 5 %
Miscellaneous
$ 11 , 465 , 797
11 %
Licenses/Permits
$625 , 000 Highway Users Fee
1 % $ 11 , 000 , 000
Property Taxes 10 %
$24 , 000 , 000
22 %
2019-4282
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297
PUBLIC WORKS
2020 EXPENDITURES
Total $ 65 , 077 , 509 (
Gravel Road
Bridge Construction Management
$6,603,567 10% $8,405,9.30 13%
Municipalities Maintenance Support
$3,920,029 6% $2,437,212 4%
Pavement — __ Air Trucking5 767
Mangernent _ _ -_ -- ,= $ 364
4
$$,339,501 13% -_ --
9 /a
F�.y -. _ Mining $6, 118,630
s__ 9%
Public Works Adminstration
$22, 169,977 34% $1 , 315,299 2%
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Public Works Pavement Municipalities Bridge Gravel Road Maintenance Trucking Mining Adminstration
Mangement Construction Management Support
298
SEVEN YEAR TREND
Public Works
$ 120
$ 100
$80
ca
$6a
$40
$20
2014 2015 2016 2017 2018 2019 2020
299
PUBLIC WORKS FUND SUMMARY
The Public Works Fund records all costs related to Weld County road and bridge construction
and maintenance . This fund is also utilized for allocation of monies to cities and towns for use in
their road and street activities. The resources for 2020 total $112 , 090 , 797 which includes a fund
balance of $47, 000, 000 , in addition to the revenue shown in the budget. Property tax is set at
$24 , 000, 000 up $ 5 ,000 ,000 from 2019 . Specific ownership tax is estimated to be $ 11 , 300 , 000 .
Total HUTF will be $ 11 , 000 , 000 , up $300 , 000 from 2019 . Permit revenues are budgeted at
$500 , 000 . Motor vehicle registration fees are $370 , 000 , and grazing fees are $500 , 000 due to
energy development in the Pawnee Grasslands. Oil and gas revenues are $9 , 500 ,000 . The
lease/purchase payment from the Hoekstra Pit is $215 , 797 . There is $750 , 000 from Solid Waste
for paving of impacted roads.
Federal mineral lease revenues are $ 1 , 000 , 000 due to the creation of the Weld County Federal
Mineral Lease District. The federal mineral lease revenue will flow through the new district and
then Public Works will apply to the district for the funding of projects . In 2020, the district is funding
$ 1 , 000 , 000 in oil and gas haul route projects. KILT is budgeted at $80, 000 with the Federal
Mineral Leasing District funding change .
Other revenues from project reimbursements total $4 , 250 , 000 . There are Energy Impact
Assistance grants of $2 ,400 , 000 with $2 , 000, 000 for the Tier 2 projects and $400 , 000 for two Tier
°1 projects . There is a state grant for Bridge 19/46 . 5 for $ 500 ,000. There are no flood project grants
in 2020 . There is $ 1 , 350, 000 from CDOT for the US 85 closure improvements . Severance tax is
budgeted at $ 1 , 500 , 000 . In accordance with the policy adopted by the Board of County
Commissioners in 2010, the severance tax revenue is budgeted at a five-year leveling average
due to the fluctuations of the revenue created by the price and production levels of oil and gas
commodities.
The budgeted appropriations for Public Works in 2020 total $65 , 077 , 509 up $ 1 , 977 ,231 primarily
due to more construction projects funded in 2020 . Municipal share back is funded at $3 , 920 , 029.
2020 salary increases are for step increases due to employees , and a 3.0 percent cost of living
salary adjustment in this budget fora total of $ 104 , 128 .
Other Public Works budget unit is budgeted at $22 , 091 ,050 based on the Capital Improvement
Plan (CIP ) . Personnel Services are up a total of $83 , 296 for 3% cost-of-living . Purchased Services
increased $743 , 323 . Contract Payments decreased $ 1 , 150 , 000 as the 2013 flood projects are
complete which reduced the account by $2 , 600 ,000, and additional us 85 Closure Improvement
projects were added at a cost of $ 1 , 350,000 . Contract Payments saw an increase in bridge
maintenance and rehabilitation of $ 100, 000. Strategic Roads increased $ 1 , 893 , 323 due to the
change in road projects for the year and the addition of the County's proportional share line item
for Weld County Road 58/53 Intersection project ($3 , 683 , 323 ), $ 1 , 506, 654 for the joint project for
CR 37/SH 52 , $ 1 , 000 , 000 for CR 29 from CR 90 to CR 100, $6, 000 , 000 for the intersection CR
54/CR17 project. $3,000 , 000 is budgeted for the Haul Route Program (HARP). Other contract
payments are for seeding ($150 ,,000), low volume roads ($2 ,000 ,000 ) , BMP projects ( $ 100 , 000 ) ,
and $250 , 000 for the Master Pollution Prevention Plan , $200 , 000 for Weld Parkway maintenance ,
and bridge rehabilitation ( $275, 010).
Design and ROW/utility projects include CR/ 17 intersection utilities ($ 1 , 500, 000 ), O Street/35th
►venue ROW and utilities ( $625 , 000) , SH66/CR 21 ROW ($400 , 000) , CR 29 utilities ( $ 150, 000) ,
CR 64141 design and ROW ($400 , 000 ), CR 66/41 design and ROW ($400 , 000 ), CR 37 design
($400 , 000) , and CR 131CR5 design ($275 , 000) for a total of $4 , 150 , 000 . Fixed Charges went
down by $ 320 , 000 as Right-of-Way Purchases were moved to Engineering to consolidate all
300
purchases (reduction of $50 , 000 ) . Grants & Donations went down by $270 ,000 as bridge projects
with Colorado Department of Transportation were updated .
Trucking is up $37 , 523 with supplies increased $20 , 010 for hard mount of county radios on five
trucks . Purchased services decreased a total of $ 106,993 due to the following : Contract Payments
had a $250 , 000 increase for increasing the number of contract trucks hauling material from 10 to
12 plus a 3% CPI increase . Vehicle Expense is down $356 , 093 and Repair and Maintenance
Other is down $1 ,000 due to anticipated decrease in repair costs due to a newer fleet. Gravel
Road Management operations decreased $ 147 , 700 primarily due to vehicle costs being down
$410, 973 . Bridge Construction is up $ 136, 429 primarily due to two additional positions .
Maintenance Support is up $260 , 779 with the increase of two Service Worker II positions, and
deicer costs. Pavement Management is up $ 166 , 994 due to increased signer and flagger costs.
Other operating budgets for road and bridge maintenance are funded at near the 2019 funding
level . With some operational economies to offset some of the inflationary costs , the current
service level should be able to be maintained with the funding recommended .
While the growth in the County' s assessed value and economic stimulus of the energy industry in
Weld County has been positive , the downside is the County has had to add significant resources
to the Public Works budget over the last few years to accommodate heavy hauling traffic , address
safety issues , and improve roads impacted by the oil and gas industry' s heavy hauling on county
roads due to new exploration . A five-year Public Works Capital Improvement Plan will continue to
be updated annually and will ensure a fair and reasonable determination of project priorities in
accordance with the County's overall transportation needs, especially in dealing with the impact
of energy development in the County. As oil and gas prices and production stabilize, looking
forward to 2020 and beyond , the amount spent on capital projects should also be stable .
The 2020 Public Works Capital Improvements Plan is available on the County web site at
http ://www. co .weld . co . usidepartmentsipublic works/ ndex . html .
301
CONCERNING LOCAL
ACCOUNTABILITY
FOR MONEY USED
FOR HIGHWAY PURPOSES
In accordance with Section 29- 1 - 110 , C . R. S . , 1973 , at a public hearing on the budget, Weld
County must discuss the proposed use of its allocation of highway users tax fund monies and the
County Public Works Fund and provide an opportunity for any elector to be heard on the
expenditure of such monies for the current year and for the fiscal year governed by the proposed
budget.
The proposed use of the 2020 allocation of highway user tax fund monies and county road and
bridge fund are as follows:
Gravel Road Management $ 8 , 405 , 930
Trucking 156 , 858
Maintenance Support 2 , 437, 212
TOTAL $ 11 , 000, 000
302
CONSTRUCTION BIDDING FOR
STATE - FUNDED LOCAL PROJECTS
In accordance with Sections 29- 1 -701 through 707, C .R. S. , as amended , cities or counties of
30 , 000 persons or more are required to bid projects over $ 150 , 000. Local governments are
required to bid competitively among private contractors for projects using Highway Users Tax
Fund money (state funded projects) , and are prohibited from dividing projects into two or more
projects to evade provisions of the act.
"State-funded public project" means any construction , alteration , repair, demolition , or
improvement by any agency of local government of any land , structure , facility, road , highway ,
bridge , or other public improvement suitable for and intended for use in the promotion of the public
health , welfare , or safety and any defined maintenance project which is funded in whole , or in
part , from the highway users tax fund and which may be reasonably expected to exceed $ 150 , 000
in the aggregate for any fiscal year.
" Defined maintenance project" means any project that involves a significant reconstruction ,
alteration , or improvement of any existing road , highway, bridge, structure , facility, or other public
improvement , including, but not limited to, repairing or seal coating of roads or highways or major
internal or external reconstruction or alteration of existing structures. "Defined maintenance
project" does not include routine maintenance activities such as snow removal, minor surface
repair of roads or highways , cleaning of ditches , regrading of unsurfaced roads, repainting ,
replacement of floor coverings, or minor reconstruction or alteration of existing structures.
Based upon the above definitions, Weld County 's Public Works 2020 budget would be allocated
as follows by the above categories :
TOTAL HUTF STATE LOCAL/OTHER
Road and Bridge Construction 6 , 603, 567 0 6 , 603 , 567
Gravel Road Management 8 , 405 ,930 8 , 405 , 930 0
Maintenance Support 2 , 437 ,212 2 ,437 , 212 0
Trucking 5 , 767 , 364 156 , 858 5 ,610 , 506
Mining 6 , 118 ,630 0 6 , 118 ,630
Administration 1 , 315 ,299 0 1 , 315 ,299
Pavement Management 8 , 339 , 501 0 8 , 339 , 501
Municipalities 3 , 920 , 029 0 3 , 920 , 029
Public Works:
Haul Route Program (HARP) 3 ,000 , 000 0 3 , 000 , 000
Part-time 2 , 054 ,400 0 2 , 054 ,400
Contract 17 } 115, 577 0 17 , 115 , 577
TOTAL $65 , 077 , 509 $ 11 , 000 , 000 $54 ,077 , 509
Based upon the above allocation , Weld County is not required to competitively bid any service .
However, it is anticipated that Weld County will bid out $3 , 100 ,000 in asphalt purchases and
contracts for overlays and reconstruction , chip and seal of $1 ,000 , 000, and $2 , 899 , 000 in surface
gravel for a total of $6 , 999 , 000 in bid projects for 2020 . A major portion of the $ 17 , 115, 577 may
also be contracted , which raises the potential bid project amount to $24 , 114 , 577. Maintenance of
effort requirement was eliminated by the 1994 State Legislature , effective with the 1995 budget;
therefore, it is not demonstrated in this budget document.
303
PUBLIC WORKS
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
TAXES
2000 90100 4112 CURRENT PROPERTY TAXES 19,000,000 24,000,000 24, 000,000 0
2000 90100 4130 SPECIFIC OWNERSHIP TAXES 11 ,200,000 11 ,300,000 11 , 300,000 0
2000 90100 4140 SEVERANCE TAXES 1 ,400,000 1 ,500,000 1 , 500,000 0
TOTAL TAXES 31 ,600,000 36,800,000 36,800,000 0
PERMITS
2000 90100 4221 PERMITS 550,000 625,000 625,000 0
INTERGOVERNMENTAL
2000 90100 4316 GRAZING ACT 500,000 500,000 500,000 0
2000 90100 4318 PAYMENT IN LIEU OF TAXES 40,000 807000 80,000 0
2000 90100 4334 HIGHWAY USER 10,700,000 11 ,000,000 11 ,000,000 0
2000 90100 4338 MOTOR VEHICLE REG 365,000 370,000 370,000 0
2000 90100 4340 GRANTS 8,920,000 4,250,000 4,250,000 0
TOTAL INTERGOVERNMENTAL 20,525,000 16,200,000 16,200,000 0
MISCELLANEOUS
2000 90100 4640 OIL AND GAS 9,500,000 9,500,000 9, 500,000 0
2000 90100 4680 OTHER 1 ,615,797 1 ,965, 797 179657797 0
TOTAL MISCELLANEOUS 11 ,115,797 11 ,465,797 11 ,465,797 0
TOTAL PUBLIC WORKS 63,790,797 65,090.797 65.090 .797 0
304
PUBLIC WORKS
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
2000 30100 ADMINISTRATION 1 , 195 , 367 1 ,273 ,687 1 ,273 ,687 0
2000 32100 TRUCKING 5 , 820 , 185 5 , 857 ,708 5 , 857 ,708 0
2000 32200 GRAVEL ROAD MANAGEMENT 8,651 ,463 8,400 , 748 8,400 ,748 0
2000 32300 ROAD AND BRIDGE CONSTRUCTION 6,421 , 943 6,608 , 372 6,608 ,372 0
2000 32400 MAINTENANCE SUPPORT 2, 160 , 094 2,420 , 873 2,420 , 873 0
2000 32500 OTHER PUBLIC WORKS 21 , 584 ,431 22, 091 , 050 22, 091 , 050 0
2000 32600 MINING 5, 972 , 717 6, 043 , 195 6 , 043 , 195 0
2000 32700 PAVEMENT MANAGEMENT 8 , 190, 725 8, 357 , 719 8, 357 , 719 0
2000 56200 CITIES AND TOWNS 3, 103 , 353 3, 920 , 029 3, 920 , 029 0
2000 99999 SALARY CONTINGENCY 0 104 , 128 104 , 128 0
TOTAL PUBLIC WORKS 63,100,278 65,077,509 65,077,509 0
305
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Summary - - All Departments - - Fund 2000
DEPARTMENT DESCRIPTION : See individual units.
RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND
FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 13 , 335 , 460 $ 15 , 531 , 234 $ 16 ,242 , 643 $ 16 , 242 , 643
Supplies 9 , 352 , 550 15 , 684 , 631 15 , 864 , 494 15 , 864 ,494
Purchased Services 41 , 853 , 354 30 , 919 , 413 32 , 300 , 372 32 , 300 , 372
Fixed Charges 3 , 002 , 823 965 , 000 645 , 000 645 , 000
Contra Expense -500 , 000 0 0 0
Capital 29 , 360 0 25 , 000 25 , 000
Gross County Cost $ 67 , 073 , 547 $ 63 , 100 , 278 $ 65 , 077 , 509 $ 65 , 077 , 509
Revenue/Fund Bal . 50 , 593 , 166 44 , 100 , 278 41 , 077 , 509 41 , 077 , 509
Net County Cost $ 16 ,480 , 381 $ 19 , 000 , 000 $ 24 , 000, 000 $ 24 , 000 , 000
Budgeted Positions 153 161 165 165
SUMMARY OF CHANGES : See individual units.
FINANCE/ADMINISTRATION RECOMMENDATION : See individual units.
BOARD ACTION : See individual units.
306
BUDGET UNIT RE SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Administration - - 2000-30100
DEPARTMENT DESCRIPTION : Directs the activities of Public Works, as necessary; coordinates
complaints; and maintains cost accounting records on projects.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 865 , 076 $ 925 , 192 $ 926 , 192 $ 926, 192
Supplies 99 , 900 113, 000 140 , 000 140 , 000
Purchased Services 147 , 119 157 , 175 207, 495 207 , 495
Fixed Charges -2 , 190 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1 , 109 , 905 $ 1 , 195 , 367 $ 1 , 273, 687 $ 1 , 273 , 687
Revenue 0 0 0 0
Net County Cost $ 1 , 109 , 905 $ 1 , 195 , 367 $ 1 , 273, 687 $ 1 , 273 , 687
Budgeted Positions 9 g 9 9
S UMMARY OF CHANGES : Administration budget request is an increase of $78, 320 over
last year. Personnel Services increased $ 1 , 000 for additional overtime .
S upplies increased $ 27 , 000 due to an increase in Other Operating Supplies to replenish
vehicle first aid kits and an increase of diesel exhaust fuel for all Public Works divisions .
P urchased Services had an overall increase of $ 50 , 320 . Other Purchased Services
increased by $ 100 due to an increase in weather forecasting services . Phones increased
$ 26 , 000 due to increased rates per IT and the addition of new staff. Repair & Maintenance
Equipment increased $2 , 500 for the purchase of a desk radio and accessories for office
staff hired in 2019 . Repair & Maintenance Other increased $ 8, 300 due to maintenance
costs for the new Public Works building copier. Travel & Meetings increased $ 1 , 850 and
Training increased $ 11 , 570 for new employee trainings and mileage reimbursement .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
307
ADMIN I TRATI ON
( CONTINUED )
2000 - 30100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Perform administrative duties with less
than 1 % error 95% 95% 95%
Efficiency Measures
FTE's per 10 , 000/capita 0 . 2863 0 . 2780 0 . 2701
Per capita cost (county support) $3 . 53 $3 . 69 $3 . 82
Goal TPW1 : Provide effective and efficient administrative and managerial support and supervision to the
Public Works Department.
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
TPW 1 - 1 : Perform duties with less than 1 % errors, Yes Yes Yes
Accurately 95% of the time
monitor and report
activities of the
department
308
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Trucking - - 2000-32100
DEPARTMENT DESCRIPTION : Conducts snow removal operations and provides loading and
transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile
sites, and capital improvement projects with 33 full time employees, 31 assigned truck tractors
and 37 trailers, 4 loaders and 3 dump trucks. This department is responsible for organizing and
supervising the County Community Service Work Program and operational supervision and
management of the trucking contract.
RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND
FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2 , 570 , 628 $ 2 , 568 , 736 $ 2 , 833, 322 $ 2 , 833 , 322
Supplies 2 , 838 7 , 000 27 , 000 27 , 000
Purchased Services 2 , 230 , 857 3 , 104 , 379► 2 , 997 , 386 2, 997 , 386
Fixed Charges - 1 , 095 0 0 0
Capital 0 0 0 0
Gross County Cost $ 4 ,803 , 228 $ 5 , 680 , 115 $ 5 , 857, 708 $ 5 , 857 , 708
Revenue 0 0 0 0
Net County Cost $ 4 , 803 , 228 $ 5 , 680 , 115 $ 5 , 857, 708 $ 5 , 857 , 708
Budgeted Positions 33 33 33 33
SUMMARY OF CHANGES : Trucking budget request has increased overall by $ 177 , 593 .
Personnel Services increased $264 , 586 primarily due to anticipated overtime .
Supplies increased $20 , 000 for hard mount of county radios on 5 trucks. Purchased serviced
decreased a total of $ 106, 993 due to the following : Utilities are up $ 100; Contract Payments had
a $250 , 000 increase for increasing the number of contract trucks hauling material from 10 to 12
plus a 3% CPI increase . Vehicle Expense is down $356 , 093 and Repair and Maintenance Other
is down $ 1 , 000 due to anticipated decrease in repair costs due to a newer fleet.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
309
TRUCKING
( CONTINUED )
2000 - 32100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
_ Outputs,
Tons of surface g Tr
ansported Trans aired 216 , 482 314 , 717 350 , 000
Tons of All Material Transported 520 , 818 543 , 887 564 , 000
Efficiency Measures
FTE's per 10 , 000/capita 1 . 0498 1 . 0193 0 . 9905
Per capita cost ( county support) $ 18 . 28 $ 17 . 98 $ 17 . 88
Goal TPW2 : Perform transportation of materials for maintenance and construction projects by delivering
the c uantities rec aired within the time frames rec nested and by surpassing last efficiencies.
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
TPW2- 1 : Operate 95% of the time operate within established. Yes Yes Yes
within budget budget guidelines; emergencies, e .g.
limits except for weather, etc.
TPW2-2 : 100% of scheduled gravel plan 90% 100% 100%
Complete annual accomplished annually
gravel plan
TPW2-3 : 98% of service calls responded to within 100% 100% 100%
Respond to calls 24 hours
for service within
one working day
310
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Gravel Road Management - 2000-32200
DEPARTMENT DESCRIPTION : Fleet of 42 motor graders, 9 water tankers, 4 rollers,
2 reclaimers , 29 grader zones, 20 satellite Public Works facilities, and four fugitive dust/roving
maintenance teams responsible for the upkeep of gravel roads in Weld County ( approximately
2 , 500 miles).
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXTFY NEXTFY
Personnel Services $ 3 , 567 , 390 $ 4 , 194, 084 $ 4 , 203 , 642 $ 4, 203 , 642
Supplies 1 , 586 , 229 2 , 095, 900 2 , 243 , 600 2, 243 , 600
Purchased Services 1 , 944 , 138 2 , 361 , 479 1 , 953 , 506 1 , 953 , 506
Fixed Charges - 1 , 095 0 0 0
Capital 0 0 0 0
Gross County Cost $ 7 , 096 , 662 $ 8 , 651 ,463 $ 8 , 400 , 748 $ 8, 400 , 748
Revenue 0 0 0 0
Net County Cost $ 7 , 096 , 662 $ 8 , 651 , 463 $ 8 , 400 , 748 $ 8, 400 , 748
Budgeted Positions 47 51 51 51
SUMMARY OF CHANGES : The Gravel Roads budget has decreased $250, 715 . Personnel
increased $9 , 558 due to an increase in overtime .
Supplies increased a total of $ 147, 700 as Other Operating supplies now includes supplies for
road graders previously in Fleet budget, and an increase in grader blades/accessories and grader
stations. Purchased Services had an overall decrease of $407, 973 including a decrease of
$410 , 973 in Vehicle Expense due to reduced maintenance costs and an increase of $3 , 000 in
Repair and Maintenance other.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
311
GRAVEL ROAD MANAGEMENT
( CONTINUED )
2000 - 32200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs,
Miles of Topical Application 150 165 170
Miles of Full Depth Application 65 75 70
Miles of Road Rehabilitation 35 38 35
Miles of Gravel Replenished 475 450 450
Lane Miles of Gravel Roads Maintained 111 , 800 111 , 850 111 , 825
Lane Miles of Snow Removed on Gravel 88 , 000 85 , 000 85 , 000
Roads
Efficiency Measures
FTE's per 10 , 000/capita 1 . 4951 1 . 5753 1 . 5308
Per capita cost (county support) $22 . 68 $26 . 72 $26 . 22
1
Goal TPW3: Provide regularly scheduled maintenance of all HUTF roads, continuous improvement of
road conditions, and opening all non-paved roads within 72 hours after a snow event
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
TPW3 - 1 : Perform 90% of surface maintenance schedule Yes Yes Yes
surface accomplished annually
maintenance on
gravel roads
TPW3 -2 : Perform 100% of HUTF roads receive annual Yes Yes Yes
HUTF surface surface maintenance
maintenance
TPW3 -3 : 98% of service calls responded to within Yes Yes Yes
Respond to calls one working day
for service within
one working day
312
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Bridge Construction - - 2000-32300
DEPARTMENT DESCRIPTION : This unit consists of 30 full time employees and 11 seasonal
positions, with over $5 million of reportable equipment. It is organized as a Bridge section ,
Construction section , and Drainage section which perform a variety of tasks in those areas. This
unit also supports snow and ice control and conducts tree removal on county rights-of-way.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXTFY NEXTFY
Personnel Services $ 2 , 454 , 145 $ 2 , 646 , 433 $ 2 , 821 , 601 $ 2 , 821 , 601
Supplies 1 , 778 142 2 , 760 , 530 2 , 841 350 2 , 841 , 350
Purchased Services 889 , 869 969 , 980 900, 421 900 , 421
Fixed Charges - 1 , 095 45 , 000 45 , 000 45, 000
Capital 0 0 0 0
Gross County Cost $ 5 , 121 , 061 $ 6 , 421 , 943 $ 6 , 608 372 $ 6 , 608 , 372
Revenue 2 , 550 0 0 0
Net County Cost $ 5 , 118 , 511 $ 6 , 421 , 943 $ 6 , 608 372 $ 6 , 608 , 372
Budgeted Positions 30 30 32 32
SUMMARY OF CHANGES : This budget had an overall increase of $ 186 , 429 . Personnel Services
increased $ 175 , 168. This was due to the request for two new positions: One Welder position at a
cost of $94, 747 due to an increased maintenance on bridges, including bridge re-decks,
assistance with large culverts and equipment replacement. One Service Worker III position at a
cost of $76 , 321 due to MS4 dust suppressant on roads requirements and to help with other
projects. Outerwear reimbursement increased $500 for the two new positions. Overtime increased
$3 , 600 .
Supplies increased $80 , 820 . Road Construction Supplies increased $39 , 000 due to an increase
in Class 6 Material . An increase of $28 , 220 in Operating Supplies is due to the addition of specialty
welding supplies, erosion blades, wood used for forms, gates, miscellaneous; waterproofing
materials for bridge decks/box culverts, non- inventory cattleguard foundations, gate supports,
culvert lining products, and a tracking pad to keep debris off asphalt road during construction .
Cost of Goods Sold increased $ 13 , 600 for an increase in cost of cattle guards . Purchased
Services decreased $69 , 559 . Contract Payments increased $3, 000 due to an increase in cost per
1 , 000 gallons of water for construction . Other Professional Services increased $2 , 000 for the
additional cost of reseeding road construction projects. Vehicle Expense went down $94 , 559 due
to a decrease in repair and maintenance cost. Repair and Maintenance Other Increased $20 , 000
for the addition of Trimble GPS repair and/or replacement.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . The two additional
positions are justified based upon the workload requirements of the department.
BOARD ACTION :
313
BRIDGE CONSTRUCTION
( CONTINUE ' )
2000 - 32300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
6 16
Miles of Road Construction Completed 1
Bridge Projects Completed 12 10 10
Culverts Replaced 93 90 90
Efficiency Measures
9605
FTE's per 10 , 000/capita 9544 i 0 .
Per capita cost ( county ssupport) $ 16 . 28 1 . �8 19 . 84
GoalTPW4: Perform the construction, repair, and replacement of County Road and Bridge infrastructure
projects by staying within the scope, within the budget, and on time .
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/lay OBJECTIVE/lay ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
TPW4- 1 : 80% of construction projects completed 100% 100°%4 100%
Complete all within established timelines
projects as
scheduled
TPW4-2 : Less than 10% restricted bridges, 100% 100% 100% 100%
Maintain bridge of critical repair of bridges completed
system within one year of discovery
TPW4 -3 : 100% of culvert. replace/repairs Yes Yes Yes
Complete all completed ahead of scheduled road
scheduled culvert projects
replacements
TP"W4-4. Respond. 98% of service calls responded to within 85% 98% 98%
to calls for service one working day
within one
working day
314
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Maintenance Support - - 2000-32400
DEPARTMENT DESCRIPTION : Performs all traffic control maintenance , management of signs ,
barricades, construction project signing , and roadway striping county-wide . The unit conducts
routine and sustained snow removal operations as needed .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 868 , 192 $ 881 , 817 $ 1 , 051 , 053 $ 1 , 051 , 053
Supplies 582 , 096 1 , 008 , 377 1 , 074 , 920 1 , 074 , 920
Purchased Services 142 , 508 269 , 900 269 , 900 269 , 900
Fixed Charges - 1 , 095 0 0 0
Capital 0 0 25 , 000 25 , 000
Gross County Cost $ 1 , 591 , 701 $ 2 , 160 , 094 $ 2 , 420 , 873 $ 2 ,420 , 873
Revenue 0 0 0 0
Net County Cost $ 1 , 591 , 701 $ 2 , 160 , 094 $ 2 , 420 , 873 $ 2 , 420 , 873
Budgeted Positions 10 10 12 12
SUMMARY OF CHANGES : Overall budget has increased $260 , 779 over 2019. Personnel
Services increased $ 169 ,236 for two additional Service Worker II positions to support additional
crews in other divisions and maintain the Weld Parkway at a cost of $ 157, 036 . There is also an
increase of overtime of $ 12 , 200 for weekend and after-hours response and snow removal .
Supplies increased by a total of $66, 543 . Road Construction Supplies increased $85 , 600 due to
the addition of Liquid Deicer, and an increase in other supplies for snow removal . Cost of Goods
Sold decreased $ 19 , 057 due to moving snow plow blades to the Fleet budget.
Capital was added for the addition of a larger Sign press roller at a cost of $25, 000 to allow for
48" signs.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Additional
positions are justified to accommodate the workload requirements.
BOARD ACTION :
315
MAINTENANCE SUPPORT
( CONTINUED )
2000 - 32400
PERFORMANCE MEASURES
ACTUAL. ESTIMATED PROJECTED
Work Outputs
Stop Signs Repaired 492 625 625
Miles of Pavement Striped 724 729 724
Scheduled Construction Closures 104 105 105
Efficiency Measures
FTE's per 10 , 000/capita 0 . 3181 0 . 3089 0 . 3602
Per capita cost ( countysupport) $ . 06 $6 . 67 $727
p
Goal TPW5 : Maintain traffic control devices on County roads and bridges.
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
TPw5 - 1 : 98% of service calls will be responded to 100% 100% 100%
Respond to service within one working day
calls within one
working day
TPW5 -2 : Respond within one working day after 100% 100% 100%
Respond to notice 100% of the time
missing stop signs
TPW5 -3 : Replace Replace warning, advisory, and 99% 100% 100%
warning advisory regulatory signs within 10 working days
and regulatory 100% of the time
signs
TPw5 -4 : 100% 100% 100%
Schedule road line 100% of all new or improved hard
painting surface to be painted
Centerline 100% of centerline completed annually
Shoulder line 50% shoulder lines painted annually
316
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Other Public Works - - 2000-32500
DEPARTMENT DESCRIPTION : Reserve/Temporary employees for seasonal work . Contract
payments for bridge grants and road construction projects are included in this budget unit.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 068 , 678 $ 1 , 892, 177 $ 1 , 975 ,473 $ 1 , 975 , 473
Supplies 0 0 0 0
Purchased Services 24 , 326 , 660 18 , 772, 254 19 , 515 , 577 19 , 515 , 577
Fixed Charges 4 , 131 920 , 000 600 , 000 600 , 000
Capital 1 , 529 , 360 0 0 0
Gross County Cost $ 26 , 928 , 829 $ 21 , 584 , 431 $ 22 , 091 , 050 $ 22 , 091 , 050
Revenue 0 0 0 0
Net County Cost $ 26 , 928 , 829 $ 21 , 584 , 431 $ 22 , 091 , 050 $ 22 , 091 , 050
Budgeted Positions n/a n/a n/a nIa
SUMMARY OF CHANGES : The Other Public Works budget increased $506 , 619 . Personnel
Services increased $83 ,296 . Seasonal employees total was reduced by one and a 3% cost of
living adjustment was added .
Purchased Services increased $743 , 323 . Contract Payments decreased $ 1 , 150 , 000 as the 2013
flood projects are complete which reduced the account by $2 , 600 , 000 , and additional US 85
Closure Improvement projects were added at a cost of $ 1 , 350, 000 . Contract Payments saw an
increase in bridge maintenance and rehabilitation of $ 100 , 000 . Strategic Roads increased
$ 1 , 893 , 323 due to the change in road projects for the year and the addition of the County's
proportional share line item for Weld County Road 58/53 Intersection project ($3 , 683, 323 ),
$ 1 , 506 , 654 for the joint project for CR 37/SH 52 , $ 1 , 000 , 000 for CR 29 from CR 90 to CR 100,
$6 , 000 , 000 for the intersection CR 54/CR 17 project. $3 , 000 , 000 is budgeted for the Haul Route
Program ( HARP) . Other contract payments are for seeding ($ 150 , 000 ) , low volume roads
($2 , 000, 000 ), BIM projects ($ 100 , 000) , and $250 , 000 for the Master Pollution Prevention Plan ,
$200 , 000 for Weld Parkway maintenance , and bridge rehabilitation ( $275, 000 ).
Design and ROW/utility projects include CR/17 intersection utilities ($ 1 , 500 , 000 ), O Street/35th
Avenue ROW and utilities ( $625, 000 ), SH 66/CR 21 ROW ($400 , 000 ), CR 29 utilities ($ 150 , 000) ,
CR 64/41 design and ROW ($400 , 000 ), CR 66/41 design and ROW ($400 , 000 ), CR 37 design
($400 , 000) , and CR 13/CR6 design ( $275, 000 ) for a total of $4 , 150 , 000.
Fixed Charges went down by $320 , 000 as Right-of-Way Purchases were moved to Engineering
to consolidate all purchases (reduction of $50 , 000 ) . Grants & Donations went down by $270 , 000
as bridge projects with Colorado Department of Transportation were updated .
317
OTHER PUBLIC WORKS
( CONTINUED )
2000 - 32500
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Budget is
consistent with the Capital Improvement Plan .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Bridge Rehabilitation Projects 2 5 5
Efficiency Measures
FTE 's per 10 , 000/capita 0 0 0
Per capita cost ( county support) $85 . 67 $66 . 67 $66 . 31
318
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Mining - - 2000-32600
DEPARTMENT DESCRIPTION : Responsible for mining , crushing , and screening of gravel in
county-owned quarries.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 480 , 499 $ 501 , 508 $ 533, 240 $ 533 , 240
Supplies 1 , 312 , 449 5 , 076 , 074 5 , 144 , 874 5, 144 , 874
Purchased Services 358 , 675 395 , 135 365, 081 365 , 081
Fixed Charges 2 , 531 0 0 0
Capital
Gross County Cost $ 2 , 154 , 154 $ 5 , 972 , 717 $ 6 , 043, 195 $ 6 , 043 , 195
Revenue 0 0 0 0
Net County Cost $ 2 , 154 , 154 $ 5 , 972 , 717 $ 6 , 043, 195 $ 6 , 043 , 195
Budgeted Positions 7 7 7 7
SUMMARY OF CHANGES : Mining budget has overall increase of $70 , 478 . Personnel Services
increased $31 , 732 due to increased overtime.
Supplies increased a total of $68 , 800 due to the addition of seeding & reseeding locations in Road
Construction Supplies. Purchased Services has decreased by $30 , 054 due to decreased
maintenance repairs in Vehicle Expenses due to a newer fleet.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
319
MINING
( CONTINUED )
2000 - 32600
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
_ Outputs,
Tons of Pit Run Material Processed 242 ' 379 249 ' 650 450 ' 000
Tons of Road Base Produced 195 , 442 201 , 305 315 , 000
Efficiency Measures
FTE's per 10 , 000/capita 0 . 2227 0 . 2162 0 . 2101
Per capita cost ( county support) $6 . 85 $ 18 . 46 $ 18 . 14
Goal TPW6 : Perform the production of aggregate materials, reclamation activities, and safety measures.
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
TPW6- 1 : Produce 100% of the aggregate material Yes Yes Yes
Complete annual required for road maintenance and
production construction projects annually
requirements
TPW6-2 : Complete all mine reclamations within Yes Yes Yes
Complete the timelines set by the Colorado
reclamation Division of Reclamation Mine Safety
activities within (DRMS)
required timeline
TPW6-2 : All 100% of Mining Division employees Yes Yes Yes
employees current current with new miner or refresher
with MSH.A. training annually
safety
requirements
320
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Pavement Management -- 2000-32700
DEPARTMENT DESCRIPTION : Performs paved road maintenance involving asphalt patching ,
potholes, and paving operations. Responsible for pavement testing , concrete curb and gutter,
crack fill , seal coat, and gravel shoulder improvements, as well as snow removal operation as
needed .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 460 , 853 $ 1 , 781 , 217 $ 1 , 793, 992 $ 1 , 793 , 992
Supplies 3 , 990 , 895 4 , 623 , 750 4 , 392 , 750 4 , 392 , 750
Purchased Services 2 , 387 ,253 1 , 785 , 758 2 , 170 , 977 2 , 170 , 977
Fixed Charges 1 , 999 0 0 0
Capital 0 0 0 0
Gross County Cost $ 7 , 841 , 000 $ 8 , 190 , 725 $ 8 , 357, 719 $ 8 , 357 , 719
Revenue •
0 0 0 0
Net County Cost $ 7 , 841 , 000 $ 8 , 190 , 725 $ 8 , 357, 719 $ 8 , 357 , 719
Budgeted Positions 17 21 21 21
SUMMARY OF CHANGES : Pavement Management has an overall increase of $ 166 , 994 .
Personnel Services increased $ 12 , 775 due to an increase in overtime .
Supplies had an overall decrease of $231 , 000. A decrease of $255 , 000 in Road Construction
Supply was for the lack of Solid Waste projects. An increase of $24 , 000 in Other Operating
Supplies was for moving milling machine supplies of $20 , 000 from Vehicle Expense and the
addition of $4 , 000 for a hard mount radio in snow plow vehicle .
Purchased Services increased a total of $385 , 219 . This was due to an increase of $219 in Utilities
for service cost increase , Contract Payments increased $380 , 000 for contracting signer and
flagger crews due to low seasonal employee rates. Vehicle Expense decreased $20 , 000 due to
moving milling machine supplies to Other Operating Supplies. Machinery & Equipment Rentals
increased to $25 , 000 for adding street sweeper services on the County Highway from once a year
to twice a year.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
321
PAVEMENT MANAGEMENT
( CONTINUED )
2000 - 32700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs,
Miles of Paving 32 . 95 32 .25 35
Miles of Milling 22 . 9 23 . 75 25
Miles of Chip Seal 49 . 80 50 50
Miles of Crack Seal 94 . 65 75 75
Miles of Sand & Slurry Seal 27 . 43 29 29
Efficiency Measures
FTE's per 10 , 000/capita 0 . 5408 0 . 6486 0 . 6303
Per capita cost (county support) $24 . 94 $25 . 30 $25 . 09
Goal TPW7: Provide pavement management to include pavement testing, paving, patching, crack sealing, and
sweeping. Contract administration of concrete curb and gutter, seal coat, aggregate, and other contracted
services as assigned .
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMANCE INDICATOR(S)
•
TPW7- 1 : 100% of all new pavement, maintenance 100% 100% 100%
Complete all pavement, and milling operation schedules
scheduled paving completed annually
and milling
operations
TPW7-2 : 100% of all contracted services to be 100% 100% 100%
Complete all of the completed annually
contracted sand
sealing operations
TPW7-3 : Maintain the following standards for paved 72%G 70%G 70%G
Assure paved roads roads : 27 . 8%F 30%F 30%F
are maintained and 70% good .2%P . 0%P . 0%P
evaluated in 25% fair
accordance with 5% poor
established GASB
standards and
reporting
requirements
TPW7-4 : 98% of service calls responded to within one 84% 98% 98%
Respond to calls for working day
service within one
working day
322
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER : Grants-In-Aid to Cities and Towns - - 2000-56200
DEPARTMENT DESCRIPTION : In accordance with Section 43-2-202 , C . R. S . , 1973, 50 percent
of the mill levy collected by the County on assessed values within incorporated municipalities to
maintain county roads is paid to municipalities.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 2 , 928 , 674 3 , 103 , 353 3 , 920, 029 3 , 920 , 029
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Cross County Cost $ 2 , 928 , 674 $ 3 , 103 , 353 $ 3 , 920, 029 $ 3 , 920 , 029
Revenue 0 A
0 0 0
Net County Cost $ 2 , 928 , 674 $ 3 , 103 , 353 $ 3 , 920, 029 $ 3 , 920 , 029
Budgeted Positions nla nla nla nla
SUMMARY OF CHANGES : Budget is based upon the final assessed value of the municipalities
with the 2020 mill levy applied .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
323
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER : Non-Departmental Revenue - - 2000-90100
DEPARTMENT DESCRIPTION : Revenue generated by Public Works Fund .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Purchased Services 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue/Fund
$ 52 , 261 , 891 $ 44 , 100 , 278 $ 41 , 077 , 509 $ 41 , 077 , 509
Balance
Net County Cost $ 16 , 480 , 381 $ 19 , 000 , 000 $ 24 , 000 , 000 $ 24 , 000 , 000
Budgeted Positions n/a n/a n/a n/a
SUMMARY OF CHANGES : The resources for 2020 total $ 112, 090 , 797 which includes a fund
balance of $47, 000 , 000 , in addition to the revenue shown in the budget. Property tax is set at
$24 , 000 , 000 up $5 , 000 , 000 from 2019 . Specific ownership tax is estimated to be $ 11 , 300 , 000.
Total HUTF will be $ 11 , 000 , 000 , up $300 , 000 from 2019 . Permit revenues are budgeted at
$500 , 000 . Motor vehicle registration fees are $370 , 000 , and grazing fees are $500 , 000 due to
energy development in the Pawnee Grasslands. Oil and gas revenues are $9 , 500 , 000 . The
lease/purchase payment from the Hoekstra Pit is $215 , 797 . There is $750 , 000 from Solid Waste
for paving of impacted roads.
Federal mineral lease revenues are $ 1 , 000 , 000 due to the creation of the Weld County Federal
Mineral Lease District. The federal mineral lease revenue will flow through the new district and
then Public Works will apply to the district for the funding of projects. In 2020 , the district is funding
$ 1 , 000 , 000 in oil and gas haul route projects. PILT is budgeted at $80 , 000 with the Federal
Mineral Leasing District funding change .
Other revenues from project reimbursements total $4 , 250 , 000. There are Energy Impact
Assistance grants of $2 ,400 , 000 with $2 , 000, 000 for the Tier 2 projects and $400 , 000 for two Tier
1 projects . There is a state grant for Bridge 19/46 . 5 for $500 , 000. There are no flood project grants
in 2020 . There is $ 1 , 350, 000 from CDOT for the US 85 closure improvements . Severance tax is
budgeted at $ 1 , 500 , 000 . In accordance with the policy adopted by the Board of County
Commissioners in 2010 , the severance tax revenue is budgeted at a five-year leveling average
due to the fluctuations of the revenue created by the price and production levels of oil and gas
commodities.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
324
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER : Contingency - - 2000-99999
DEPARTMENT DESCRIPTION : Funds to cover recommended salary increase amounts .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 104 , 128 $ 104 , 128
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 104 , 128 $ 104 , 128
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 104 , 128 $ 104 , 128
Budgeted Positions n/a n/a nla n/a
SUMMARY OF CHANGES : 2020 salary increases are a policy issue for the Board , but there are
funds for step increases due employees in 2020 , and a 3 . 0 percent salary cost-of living amount
included in this budget. Budget reflects no increase in health insurance costs. There are no other
benefit changes .
FINANCE/ADMINISTRATION RECOMMENDATION : Salary adjustment amount is a Board
policy issue .
BOARD ACTION :
325
it„
\, 1861 ,/
v couNeryTr
326
SOCIAL SERVICES
Revenue Changes
a
0
$35,000,000 -
r
e
$3070001000
$2570001000
■ 2019 0 2020
$2070001000
N
fit? r
Q
r
$15,000,000Aft
$10,000,000
a o
a
Q �
$5,000,000 t a
Cj 4
$0 I I
Property taxes Federal/State Fund Balance
2020 Revenue
Total $47 , 777 , 213 ( 2019 $
Fund Balance
$2 , 000 , 000 Property taxes
4% $ 13 , 511 , 213
. 28%
Federal/State
$32 , 200 , 000
68%
327
SOCIAL SERVICES
2020 Expenditures
Total $45 , 777 , 213 2019 $43 , 480 , 800)
Child Welfare
Core Services $ 17, 643 ,600 39%
$ 1 , 423 ,600 3% LEAP $0 0%
TANF $4 , 090 , 500 -
9% h.; _ ��_:- _ _- _
Miscellaneous Administration
$575, 100 1 % $15 ,216 ,213 33%
AND $118, 500 0%
Adult Protection
Child Support $870 , 500 2%
Admin $3 , 716 , 500
8% Day Care
$2 , 122 , 700 5%
0
o0
0 t
$20 , 000 , 000 -
CI Cil
N.. r Cr]
$ 15, 000 , 000 0 co
0_ r
q N
$ 10, 000 , 000 a
r
U
$ 14 , 000 , 000
$ 12 , 000 , 000
$ 1O, 000 , 000
■ 2019
$ 5, 000 , 000 a
$ 0, 000 , 000 0 § , > O2020
'+i' {L}
r r r
$4 , 000 , 000 N LC3up
a0
T a al
N c
CD N 8. li7 {V C7 d
_ _ r
N 0
$ 2 , 000 , 000
c1/41 a o rfj M co 0
ea ea
so I I i I En •
I I I I
—in
"Ce coecj ,, N9 _ er / tee rs:s?%6\% 1r cg'
4' C Lei
328
SEVEN YEAR TREND
Social Services
$50
$45
$40
$35
$30
$25
J
$20
$ 15
$ 10
$5
2014 2015 2016 2017 2018 2019 2020
329
SOCIAL SERVICES FUND SUMMARY
The total social Services Fund budget is $45 , 777 ,218 . The programs are funded by property
tax of $ 13, 511 ,213 , state and federal funds of $32 , 266 , 000 , and the potential use of fund
balance to cover both anticipated and unanticipated cost overruns.
State Fiscal Year 2018- 19 presented significant funding challenges to the Department,
particularly in the Child Welfare Services area . The Child Welfare Services allocation for Weld
County was reduced , significantly, from State Fiscal Year 2017- 18 to State Fiscal Year 2018- 19.
This happened at the same time counties were required to significantly increase their
reimbursement to providers of Foster Care Services, across the state , to comply with the
requirements of Senate Bill 18-254 . Current expenditure patterns would likely cause Weld
County to over-expend its Child Welfare Services allocation , both for State Fiscal Year 2018- 19
and State Fiscal Year 2019-20 , by $5 million to $6 million , each year.
In response , the Department is taking active steps to control expenditures and direct existing
expenditures to their most appropriate funding source . We are anticipating that any remaining
over-expenditures will be remediated through redistribution of other counties' under-
expenditures and through the use of TANF funds transferred to the Title XX Funding . However,
despite these remediations , it is possible that the county may be required to expend additional
county► funds in order to fully fund the program . The 2020 County Budget does reflect an
increase in county funding of $ 700 ,000 for this potentiality, which may or may not cover the
requirement. Therefore , if it becomes necessary, the Department will request a supplemental
appropriation of county funds. We also continue to monitor the fiscal impact of ending the Title
IV- E Waiver and the implementation of the Family First Prevention Services Act on the Federal
Funds appropriated to the Child Welfare Services program .
As anticipated , the adjustment of the Broad- based Categorical Eligibility requirements for the
Supplemental Nutrition Assistance Program (SNAP ) from 130% to 200% of the Federal Poverty
Level has impacted the workload required of county eligibility staff. We have , thus far, been able
to redirect eligibility determination staff, as needed , to meet the increased demands, without
hiring additional staff. We will continue to monitor productivity and timeliness to ensure that
adequate resources are devoted to providing these services to the communities of Weld
County .
The addition of the Family Resource Supervisor position has enabled the Family Resource
Division to better organize its staffing structure and service delivery processes to better meet
the needs of the community . The Department's inter-divisional approach to evaluating , meeting ,
and funding the needs of clients has resulted in a much more thoughtful and responsive process
whereby emergency needs can be met, while ensuring that the long-term stability of the
household is evaluated . We will continue to fine-tune the staffing alignment within these areas to
ensure that taxpayer dollars are used efficiently and prudently.
330
SOCIAL SERVICES FUND
ESTIMATED REVENUE
2020
FEDERAL
AND STATE COUNTY TOTAL
County Administration $ 9 , 300, 000 $ 5 , 916 ,213 $ 15 , 216, 213
Other Programs 410 , 000 100, 000 510 , 000
Child Support Administration 2 , 800, 000 916 , 500 3 , 716 , 500
TANF-Colorado Works 2 , 605 ,417 1 ,485 , 083 4 , 090 , 500
Aid to the Needy Disabled 0 118 , 500 118 , 500
Child Care 1 , 473 ,268 649, 432 2 , 122 , 700
Old Age Pension 230, 000 10 , 100 240, 100
Child Welfare 13 , 040 , 000 4 , 603 , 600 17, 643 , 600
Core Services 1 , 100 , 000 323, 600 1 ,423 , 600
Adult Protective Services 645 , 000 225, 500 870 , 500
LEAP 0 0 0
General Assistance 0 10 , 000 10 , 000
Sub-Total $ 31 , 603 , 685 $ 14 , 358, 528 $ 45 , 962 , 213
Federal/State Reimbursement $ 31 , 603 , 685
Claims Collection Incentives 300 , 000
TANF Adjustment 362 , 315
Usage of Deferred Revenues 0
Sub-Total Revenue $ 32 , 266, 000
Potential Use of Fund Balance 0
County Property Tax r Penalties 13, 511 , 213
Total Revenue $ 45, 777 , 213
331
SOCIAL SERVICES FUND
MANDATED FEDERAL AND STATE PROGRAMS
Assistance Payment Programs : Most assistance payment programs are mandated by the
federal or state government. Consequently, local government is limited as to what can be done
to reduce costs from these programs.
Federally State
Mandated
Mandated
Temporary Assistance to Needy Families — Colorado Works X X
Aid to the Needy Disabled X
Old Age Pension X
General Assistance* Optional
Optional
* State law allows counties the option of having a general assistance
program and , if established , to determine the benefit level .
Social Service Programs : Social service programs administered by the department are
mandated by federal or state law; however, local governments have a higher degree of
managerial flexibility with these programs .
Federally State
Mandated
Mandated
Child Protection — Casework Services X X
Youth Services — Casework Services .X X
Administration : Costs associated with administration include compensation for direct services
through caseworkers, technicians and support staff. In addition , overhead such as rent, utilities,
travel , supplies , and equipment are funded through administrative allocations. The State
establishes administrative allocations and reimburses at various rates depending on the type of
expenditure and program . Expenditures greater than allocation are not guaranteed to be
reimbursed . Generally, they are at least partially reimbursed through the use of transferred
TANF funds, surplus distribution , or Federal pass-thru revenues.
332
SOCIAL SERVICES
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
TAXES
2100 42111 4112 CURRENT PROPERTY TAXES 12,300,557 13,511 ,213 13, 511 ,213 0
INTERGOVERNMENTAL
2100 42110 4336 REIMBURSEMENTS 9,460,000 9,300,000 9, 300,000 0
2100 42111 4336 REIMBURSEMENTS 637,062 662, 315 662,315 0
2100 42115 4336 REIMBURSEMENTS 300,000 410,000 410,000 0
2100 42200 4336 REIMBURSEMENTS 2,750,000 2,800,000 2,800,000 0
2100 42365 4336 REIMBURSEMENTS 2,026,917 2,605,417 2,605,417 0
2100 42375 4336 REIMBURSEMENTS 952,700 1 ,473,268 1 ,473,268 0
2100 42380 4336 REIMBURSEMENTS 149,000 230,000 230,000 0
2100 42410 4336 REIMBURSEMENTS 13,800,000 13,040,000 13,040,000 0
2100 42415 4336 REIMBURSEMENTS 1 ,000,000 1 , 100,000 1 , 100,000 0
2100 42450 4336 REIMBURSEMENTS 610,000 645,000 645,000 0
2100 42610 4336 REIMBURSEMENTS 1 ,000 0 0 0
TOTAL INTERGOVERNMENTAL 31 ,686,679 32,266,000 32,266,000 0
TOTAL SOCIAL SERVICES 43,987,236 45.777,213 45,777,213 0
333
SOCIAL SERVICES
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
2100 42110 ADMINISTRATION-REGULAR 14,460 , 000 15,216 ,213 15 ,216213 0
2100 42111 NON PROGRAM REVENUE (170 ,000) (185 ,000) (185 ,000) 0
2100 42115 OTHER PROGRAMS 361 , 000 510 ,000 510 ,000 0
2100 42200 CHILD SUPPORT ADMINISTRATION 3, 714 , 700 3, 716 , 500 3 , 716 ,500 0
2100 42365 COLORADO WORKS 3,512 , 000 4, 090 , 500 4, 090 ,500 0
2100 42370 NEEDY AND DISABLED 130 , 000 118 ,500 118 ,500 0
2100 42375 DAY CARE & ADMINISTRATION 1 , 590 , 100 2, 122 , 700 2, 122 , 700 0
2100 42380 OLD AGE PENSION 156 , 000 240 , 100 240 , 100 0
2100 42410 CHILD WELFARE & ADMINISTRATION 17, 340 , 000 17,643 ,600 17 ,643 ,600 0
2100 42415 PLACEMENT ALTERNATIVE CARE 1 ,625 , 000 1 ,423 ,600 1 ,423 ,600 0
2100 42450 ADULT PROTECTION 740 , 000 870 , 500 870 ,500 0
2100 42610 LEAP ADMINISTRATION & OUTREACH 1 , 000 0 0 0
2100 42700 GENERAL ASSISTANCE 21 , 000 10 , 000 10 , 000 0
TOTAL SOCIAL SERVICES 4374807800 4577777213 4577777213 0
334
BUDGET UNIT REQUEST SUMMARY
/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Summary - - All Departments - - Fund 2100
DEPARTMENT DESCRIPTION : See individual units .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 29 , 161 , 256 $ 29 , 893 , 500 $ 30 , 347 , 100 $ 30 , 347 , 100
Supplies 829 , 780 319 , 400 241 , 800 241 , 800
Purchased Services 8 ,290 , 159 6 , 995 , 800 8 , 557 , 000 8 , 557 , 000
Fixed Charges 6 , 744 , 547 6 , 886 , 000 7 , 209 , 813 7 ,209 , 813
Capital 0 0 0 0
Contra Expense - 490, 737 - 613 , 900 - 578 , 500 - 578, 500
Gross County Cost $ 44 , 535 , 005 $ 43 , 480 , 800 $ 45 , 777 ,213 $ 45 , 777 , 213
Revenue / 31 ,434 , 905 31 , 180 , 243 32 , 266 , 000 32 ,266 , 000
Fund Balance
Net County Cost $ 13 , 100 , 100 $ 12 , 300 , 557 $ 13 , 511 ,213 $ 13 , 511 , 213
Budget Positions 358 . 0 361 . 0 361 . 0 361 . 0
SUMMARY OF CHANGES : See Individual Budget Units.
FINANCE/ADMINISTRATION RECOMMENDATION : See Individual Budget Units.
BOARD ACTION : See Individual Budget Units.
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
335
Goal HIIS1 "To continuously strengthen services and support innovation that leads to a culture that empowers people to
improve their quality of life,
DESIRED PRELIMINARY PERFORMANCE
LJTCOI IES STRATEGIES OBJECTIVE/KEY Y PERFORMANCE
OINDICATOR(S)
HHS I - 1 : Increase quality Implement continuous improvement system Develop and/or refine methodology to gather
of work to accomplish the following: Analyze statistics in order to establish baselines against which
current processes to determine if they are performance will be measured in future years .
achieving expected outcomes; develop Certain Divisions of the Department were able to
remedies and improvements; deploy follow define their methodology in 2013-2014 and will
up tracking system measuring the refine it in 2020.
effectiveness of improvements; reduce the
duplication of services provided to customers Continuous improvement system designed and
requiring wrap around services; train service implementedwithin DHS .
coordinators to provide upfront
departmental-wide coordinated services. Initial improvement teams launched addressing four
key opportunities for improvement.
Goal HHS2 : Develop & deploy consistent performance management approaches across the Human Services Department.
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES S STRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
HHS2- 1 : Increase Identify existing performance management Statistically valid retention baseline developed.
retention of qualit staff approaches within Human Services to using several past years to determine trends.
include individual department approaches,
County approaches, and different - Used to gauge realistic and appropriate
performance management philosophies and retention levels within DHS
styles within Human Services.
HHS2 -2 : Increase Research Baldrige Category 5 (workforce All employees will have professional development
fulfillment of promotion Focus) and implement "best practice" plans incorporated and addressed within their
opportunities concepts to include factors affecting formal evaluation system.
employee satisfaction and engagement, staff
development, supervisory development,
employee safety and well-being, morale,
motivation and teamwork.
336
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES STRATEGIES OBJECTIVE/KEY I E/KEY PERFORMANCE
INDICATOR(S)
IS2-3 : Viable Assess capacity and staffing levels to Upper level. DHS organization structure evaluated
succession plans created administer system . and assessed.
across the Department
Develop and deploy follow up tracking
system measuring the effectiveness of the
Human Services Department Human Capital
Management efforts.
Define how employees are measured .
Fully implement new County performance
management system.
Implement and perfect performance appraisal
system.
Train supervisors and staff on how to use the
performance appraisal system.
Identifying current practices used for
measuring employee performance, best
practices and standards are set to reflect Core
Values.
Develop a uniform approach for performance
management and evaluation that contains
standards as dictated by job descriptions.
Develop employee measurements based job
standards and assessments that will be
defined and implemented in the County
performance management system.
HHS2-4 Team culture Develop and deploy continuous training and Increase employee core knowledge of all
developed across the board job sharing opportunities (using creative departments across Human Services.
within the Department of technological options) that will help improve
Human Services organizational knowledge, job performance
and core values..
337
Goal H Establish a systematic structure to effectively communicate inside and outside of the Human Services
Department.
DESIRED PRELIMINARY PERFORMANCE
UTC M S STRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
HHS3 - 1 : Improved Implement the best methods to communicate An improved Human Services ' website that
customer and stakeholder with clients, stakeholders and other agencies provides more program-related information
access to DAIS program to include using the intranet; newsletter, web including qualification details could help
information and services page; email or newsletters . customers identify eligibility even before coming
into Human Services.
Implement the best methods to review policy Increased and measurcable use of the PEAK
with the County Commissioners; system that enables customers to apply for benefits
communicate with County departments; the on-line.
best methods to communicate with the rest of
the County.
Develop a process to share positive
information with the community. Greater
emphasis will be placed on positive outcomes
of the services provided by Human Services
and statistics that point to success, the image
of the department could be enhanced and
could improve relationships that arc
considered confrontational.
HHS3-2: Ensure all OHS Create team backups from each division to Top five internal communication methods for O S
staff are fully engaged in maintain continuity. identified and validated.
the communications loop
Form staff driven improvement teams .
Train staff members on project management
and process improvement methodologies that
will be used during the process.
Conduct research around the following: The 5
most important methods to communicate info
in HS; Communication methods that are
currently working and methods not working;
The best way to attain the voice of all staff
Goal ITHS4 : To prepare for the future by identifying appropriate actions to opportunities and challenges that may impact
the Department of Human Services.
DESIRED IRED PRELIMINARY PERFORMANCE
OUTCOMESSTRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
S4- 1 : Increased Develop &. assess budget. Forecast shell created through identified reports
preparedness to handle and data that predict future trends and needs .
future contingencies Formulate program projections based on
increased demand. Developing Management Reports that will provide
fiscal data, useful for decision-making, across all
Identify mandatory program commitments programs. Several programs are now being piloted
for refinement of format.
338
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
HHS4-2 : Increased Explore ramifications of child welfare 90/ 10 DHS revenue generating sources compiled .
flexibility and agility in to 80/20 switch.
meeting future customer Cost Containment / Revenue Maximization
demands Conduct scenario planning addressing the strategies were identified, evaluated and, where
following: What can be cut first; the feasible, implemented during 2013 and 2014 . The
consequences ; the potential alternative Department has identified four additional
funding strategies and the business case in strategies for 2020 that are reflected in the budget
supporting individual programs compared to narrative.
others.
Identify "big ticket" items that must be
supported..
HHS4-3 : Enhanced DHS Form staff driven Continuity of Operations Continuity of Operation Plan have been
emergency preparedness project planning team. implemented and revised as appropriate and all
staff will participate in and be aware of the plan .
Develop and deploy Continuity of Operations
Plan.
Goal HHS5 : To develop a means to clearly and effectively communicate the value of Human Service programs to any
person inside and outside of the organization on a continuous basis
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
HHS5 - 1 : County Increase awareness of DHS programs and individual DHS division education and promotion
Commissioners and other services . plans developed that includes the Department' s
stakeholders understand mission, vision and purpose .
the tangible value that Enhance image of DHS programs and
Weld County Human services .
Services provides to the
local community Development and implementation of the
recommendations of the 01 Group for the
reorganization of the Service Delivery Entry
Points to Human Services .
HHS5 -2 : High level Analyze coordinated services within a Organizational report card shell designed .
connections can be targeted group of customers and identify what
demonstrated from the everyone is gathering.
services that each team
provides to any family Expand coordinated service analysis after
targeted group analysis and construct ethics
guidelines regarding the information used in
conjunction with the coordinated service
analysis.
Determine what funding sources and.
tracking/reporting are potential barriers and
explored possible resolutions.
339
DESIREDPRELIMINARY PERFORMANCE
OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
HH 5 -3 ; Effective Build organizational report card : Benchmark DHS S stakeholder and customer perception baseline
stewardship of the taxpayer Adams county; Incorporated "Return on established.
dollar Investment" language into report card based.
on outcomes that can justify current
Department activities.
Validate the report card with stakeholders .
Publish report card on a routine basis.
Goal IIfIS6 To develop and reinforce " best customer service" standards and commitment within all employees and
partners of the Weld County Department of Human Services
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE
INDICATOR(S)
HHS6- 1 : Increased Ensure that customer goals are embedded within Individual DHS division customer satisfaction
customer satisfaction levels employee performance standards. assessment tools developed.
Test the feasibility in monitoring phone calls to
test for quality customer service.
Develop multiple methods to assess the quality of Overall DHS customer satisfaction index
customer service (staff, partners, boards , etc.); designed.
identify the meaning of "respect" in the eyes of
all customers?
Determine key requirements for all DHS Initial DHS customer satisfaction baseline
customers — as well as their priorities (ease of established .
use, quality of contact, quality of service, etc . )
Offer ongoing training to all staff to improve
basic customer service skills.
Offer training for managers on the nuts and bolts
of reinforcing customer service standards .
Ensure partner accountability to Human Service
customer service standards through contract
language that can be developed to drive a closer
alignment and assisting partners by
communicating standards, training, and.
reinforcement .
Develop strategies to quantify intangible aspects
of customer service (focus groups).
340
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : County Administration - - 2100-42110
DEPARTMENT DESCRIPTION : Expenditures for Staff Compensation and Operations ,
attributable to Food Assistance , Medicaid , Common Support programs, and Fraud Investigation .
The State establishes an allocation that limits the reimbursement for administrative expenditures .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 7 , 089 ,214 $ 8 , 100 , 000 $ 7 , 805 , 000 $ 7 , 805 , 000
Supplies - 460 , 920 - 400 , 000 - 560, 000 - 560, 000
Purchased Services 1 , 894 , 611 1 , 300 , 000 2 , 000 , 000 2 , 000 , 000
Fixed Charges 5 , 608 , 807 5 , 500 , 000 6 , 011 , 213 6 , 011 , 213
Contra Expense - 32 , 489 - 40 , 000 - 40, 000 - 40, 000
Capital 0 0 0 0
Gross County Cost 14 , 099 , 223 $ 14 , 460, 000 $ 15, 216 , 213 $ 15 , 216 , 213
Revenue 8 , 044 , 354 9 , 460 , 000 9, 300 , 000 9 , 300 , 000
Net County Cost 6 , 054 , 869 $ 5 , 000 , 000 $ 5 , 916 , 213 $ 5 , 916 , 213
Budget Positions 171 . 0 172 . 0 172 . 0 172 . 0
SUMMARY OF CHANGES : We continue to anticipate changes in the workload associated with
the Supplemental Nutritional Assistance Program (SNAP) and Medicaid programs, due to state-
wide changes to the eligibility requirements of the programs . We also continue to anticipate action
from the Legislature in fully funding this appropriation , which is currently over $ 10 million under-
funded .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
341
COUNTY ADMINISTRATION
( CONTINUED )
21 00 -421 1 0
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (Average ) 32 , 250 31 , 800 31 , 700
Efficiency Measures
FTE 's per 10 , 000/capita 5 .440 5 . 313 5 . 163
Per capita cost $ 19 . 262 $ 15 . 444 $ 16 . 224
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS :
342
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Non- Program Revenue - - 2100-42111
DEPARTMENT DESCRIPTION : Property Taxes, Claim-Collection Incentives, TAN F Adjustment,
TANF MOE Reduction , and Miscellaneous Revenue Sources.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E XT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Contra - 133 , 550 - 170 , 000 - 185, 000 - 185 , 000
Cross County Cost $ - 133 , 550 $ - 170 , 000 $ - 185, 000 $ - 185 , 000
Revenue 450 , 984 637, 062 662 , 315 662 , 315
Net County Cost $ 12 , 414 , 085 $ 12 , 300 , 557 $ 13 , 511 , 213 $ 13, 511 , 213
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : Property tax is budgeted at $ 13 , 511 , 213 for 2020 . The difference is
a combination of special revenue from various department programs. The TANF Adjustment is
$362 , 315 . Incentives earned as the result of claims collections for Food Assistance , Medicaid ,
TAN F , and State-Only programs are estimated to be $300 , 000 . Counties will not receive the Work
Participation bonus funds during 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
343
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Other Programs - - 2100-42115
DEPARTMENT DESCRIPTION : This budget unit was established for minor or temporary
programs for the Department of Social Services. It includes Employment First, Medical Exams,
Food Stamps Refunds, AFDC Retained Collections, and Collaborative Management.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E XT FY
Personnel Services $ 323 , 803 $ 300, 000 $ 445 , 800 $ 445 , 800
Supplies 4 , 272 15 , 000 1 , 000 1 , 000
Purchased Services 51 ,274 50 , 000 44 , 500 44 , 500
Fixed Charges 29 , 527 0 22 , 800 22 , 800
Contra 293 - 4 , 000 - 4, 100 - 4, 100
Gross County Cost $ 409 , 169 $ 361 , 000 $ 510 , 000 $ 510 , 000
Revenue 400 , 783 300, 000 410 , 000 410 , 000
Net County Cost $ 8 , 386 $ 61 , 000 $ 100 , 000 $ 100 , 000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : The Employment First ( Food Stamp Job Search ) program continues
to be placed in a state of change . Although requiring broader participation in the program , the
Federal Government has reduced its funding of the program to the State of Colorado . In response ,
Colorado has , at least preliminarily, chosen to allow counties to choose whether components of
the program will be implemented as a mandatory participation program or a voluntary program .
Weld County has been successful in leveraging its Workfare Incentive funds to meet the 50%
County match for funding such excess costs, historically. Therefore, we believe it is prudent to
continue the program as a mandated participation program . We will closely monitor whether or
not the new Federal requirements jeopardize our ability to continue doing so with existing funding .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
344
OTHER PROGRAMS
( CONTINUED )
21 00 -421 1 5
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 9 , 600 9 , 650 9 , 650
Efficiency Measures.
Per capita cost {county support) $ 0 . 027 $0 . 188 $0 . 300
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
345
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Child Support Administration - - 2100-42200
DEPARTMENT DESCRIPTION : This program is designed to obtain and enforce child support
and medical support for dependent children to offset part of the TANF and foster care costs . In
addition , child support and medical support are enforced for non-TANF clients based on court
orders.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3 , 115 , 533 $ 3 , 100, 000 $ 3 ,200 , 000 $ 3 ,200 , 000
Supplies 118 , 863 75 , 000 55 , 000 55 , 000
Purchased Services 450 , 996 450 , 000 400 , 000 400 , 000
Fixed Charges 73 , 592 100, 000 70 , 000 70 , 000
Contra Expense - 9 , 160 - 10 , 300 - 8, 500 - 8, 500
Capital 0 0 0 0
Gross Count► Cost $ 3 , 749 , 824 $ 3 , 714 , 700 $ 3 , 716 , 500 $ 3 , 716 , 500
Revenue 2 , 839 , 061 2 , 750 , 000 2, 800 , 000 2 , 800 , 000
Net County Cost $ 910 , 763 $ 964, 700 $ 916 , 500 $ 916 , 500
Budget Positions 31 31 31 31
SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
346
CHILD SUPPORT ADMINISTRATION
( CONTINUED )
2100 -42200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 7 , 300 7 , 297 7 , 300
Efficiency Measures
FTE 's per 10 , 000/capita 1 . 0 0 . 9 0 . 9
Per capita cost {county support) $ 2 . 897 $ 2 . 980 $ 2 . 751
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
347
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
Temporary Assistance to Needy
BUDGET UNIT TITLE AND NUMBER : Families and Administration (TANF ) - - 2100-42365
DEPARTMENT DESCRIPTION : Assistance payment grants for eligible recipients of the TANF
program . This budget unit also has administrative funding for TANF staff and operating costs.
RESOURCES A►CTUA►L BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E xT FY
•
Personnel Services $ 1 , 854 , 686 $ 1 , 671 , 500 $ 1 , 910 , 000 $ 1 , 910 , 000
Supplies 328 , 159 250 ,400 230 , 000 230 , 000
Purchased Services 1 , 766 , 923 1 , 571 , 200 1 , 885 , 500 1 , 885 , 500
Fixed Charges 94, 893 36 , 500 85 , 000 85 , 000
Contra Expense - 11 , 309 - 17 , 600 - 20, 000 - 20, 000
Capital 0 0 0 0
Gross County Cost $ 4 , 033 , 352 $ 3 , 512 , 000 $ 4 , 090 , 500 $ 4 , 090 , 500
Revenue 2 , 920 , 366 2 , 026 , 917 2, 605 , 417 2 , 605 , 417
Net County Cost $ 1 , 112 , 986 $ 1 ,485 , 083 $ 1 , 485 , 083 $ 1 , 485 , 083
Budget Positions 0 0 0 0
SUMMARY OF CHANGES : The impending end of the Child Welfare Title IV-E Waiver and
significant changes to the Child Care Assistance Program may require us to utilize funds
transferred from the Colorado Works Block Grant (TANF ) to Title XX and/or the Child Care
Development Fund in order to close-out those program allocations. Additionally, we are utilizing
TANF funds to provide services that enhance the quality of Child Care in Weld County, specifically
focusing on training Child Care providers in dealing with children who may otherwise be expelled
from the program , due to their behaviors . Recent increases in our Colorado Works Block Grant,
as well as the modest County Reserves we have accumulated , should serve to protect us from
over-expenditure conditions for future years. Conversely, as our allocation increases, we will also
monitor our County Reserve level to ensure that it does not exceed the 40% level , which would
require a reversion of funds under the provisions of SB 11 - 124 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
348
TANF ADMINISTRATION
( CONTINUED )
2100 -42365
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Loads (Average ) 650 660 660
Efficiency Measures
Per capita cost {county support) $ 3 . 541 $ 4 . 587 $ 4. 458
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
349
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Aid to Needy Disabled - - 2100-42370
DEPARTMENT DESCRIPTION : Assistance grants for eligible disabled and Medicaid benefits
for SSI clients .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Fixed Charges 114 , 280 150 , 000 125 , 000 125 , 000
Contra Account -20 , 607 - 20 , 000 - 6, 500 - 6, 500
Capital 0 0 0 0
Gross County Cost $ 93 , 673 $ 130 , 000 $ 118 , 500 $ 118 , 500
Revenue 0 0 0 0
Net County Cost $ 93 , 673 $ 130 , 000 $ 118 , 500 $ 118 , 500
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
350
AID TO NEEDY DISABLED
( CONTINUED )
2100 -42370
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 240 225 225
Efficiency Measures
Per capita cost {county support) $ 0 . 298 $ 0 .402 $ 0 . 356
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
351
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Child Care - - 2100-42375
DEPARTMENT DESCRIPTION : Provision of day care services for children from TANF and
" income eligible" households.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 801 , 922 $ 736 , 000 $ 915 , 000 $ 915 , 000
Supplies 55 , 534 15 , 000 40 , 200 40 , 200
Purchased Services 929 ,283 825 , 600 1 , 150 , 000 1 , 150 , 000
Fixed Charges 15 , 456 14 , 500 18 , 500 18 , 500
Contra Expense 58 - 1 , 000 - 1 , 000 - 1 , 000
Capital 0 0 0 0
Gross County Cost $ 1 , 802 , 253 $ 1 , 590 , 100 $ 2 , 122 , 700 $ 2 , 122 , 700
Revenue 1 , 274 , 305 952, 700 1 , 473 , 268 1 , 473 , 268
Net County Cost $ 527 , 948 $ 637 ,400 $ 649 , 432 $ 649 , 432
Budget Positions 9 . 0 9. 0 9 . 0 9 . 0
SUMMARY OF CHANGES : HB 14- 1317 significantly changed the activities eligible under this
program . HB 18- 1335 made further changes to both the funding and eligibility requirements of the
program . More residents will now be eligible for assistance and , once receiving assistance , will
be eligible to remain on the assistance for a longer period of time . Weld County is in a relatively
good position to absorb the increased costs that will be associated with the legislation but will
continue to monitor our position and make program adjustments, as necessary, to remain within
our available funding . Based on a provider survey and audit, conducted by United Way, Weld
County has adjusted its CCAP reimbursement rates to more closely align with existing provider
rates. We will continue to monitor the adequacy of these reimbursements, in light of the available
funds . We are also reaching out to potential Child Care providers in an attempt to fill the service
gaps identified in the survey.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
352
CHILD CARE
( CONTINUED )
2100 -42375
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 820 820 820
Efficiency Measures
FTE 's per 10 , 000/capita 0 .286 0 . 278 0 .270
Per capita cost { county support) $ 1 . 679 $ 1 . 969 $ 1 . 949
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
353
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Old Age Pension - - 2100-42380
DEPARTMENT DESCRIPTION : This program provides money payments to eligible seniors who
meet income , resource and age tests. Program costs are reimbursed approximately 99 . 5 percent
by the state . Administrative costs are reimbursed 100 percent.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E T FY
Personnel Services $ 121 , 299 $ 100, 000 $ 181 , 300 $ 181 , 300
Supplies 54 , 901 29 , 000 32 , 000 32 , 000
Purchased Services 17 , 662 28 , 000 24 , 200 24 , 200
Fixed Charges 6 , 283 0 6 , 000 6 , 000
Contra Expense 1 , 298 - 1 , 000 - 3, 400 - 3, 400
Gross County Cost $ 201 , 443 $ 156 , 000 $ 240 , 100 $ 240 , 100
Revenue 194 , 475 149, 000 230 , 000 230 , 000
Net County Cost $ 6 , 968 $ 7 , 000 $ 10 , 100 $ 10 , 100
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
354
OLD AGE PENSION
( CONTINUED )
2100 -42380
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 780 775 775
Efficiency Measures
Per capita cost {county support} $ 0 . 022 $ 0 . 022 $ 0 . 030
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
355
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Child Welfare and Administration - - 2100-42410
DEPARTMENT DESCRIPTION : Placement of children in kinship homes , substitute 24-hour
care family foster homes, group homes, and residential child care facilities.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 14 , 118 ,263 $ 14 , 000 , 000 $ 14 , 000 , 000 $ 14 , 000 , 000
Supplies 688 , 637 320 , 000 423 , 600 423 , 600
Purchased Services 3 , 131 , 870 2 , 700 , 000 3 , 000 , 000 3 , 000 , 000
Capital Outlay 0 0 0 0
Fixed Charges 541 , 777 570, 000 530 , 000 530 , 000
Contra Expenses - 240 , 357 - 250, 000 - 310 , 000 - 310 , 000
Gross County Cost $ 18 , 240 , 190 $ 17 , 340 000 $ 17 , 643 600 $ 17 , 643 600
Revenue 13 , 809 , 593 13 , 800 , 000 13 , 040 , 000 13 , 040 , 000
Net County Cost $ 4 , 430 , 597 $ 3 , 540 , 000 $ 4 , 603 , 600 $ 4 , 603 , 600
Budget Positions 141 141 141 141
SUMMARY OF CHANGES : The Child Welfare Division is completing its final year of operations
under the IV-E Waiver Demonstration interventions. The successes of the project, since the
beginning in 2014 , include doubling the placements of children with their kin , bringing families to
the table to solve their own concerns, which has brought about fewer placements and more
resources to families, and the administration of trauma screens, which has become daily practice
for those youth and children being placed in care, so that they receive the right services. Referrals
and assessments have increased by 26% , while placements have increased by 5% from 2018-
2019 . Weld County's allocation of funding has decreased significantly over the last two years,
which has added to the difficulty of expending within our allocation . SB 18-254 has significantly
increased the rates at which foster care providers are reimbursed for their services and limits
counties' ability to negotiate those rates. The Department' s recruitment of family-based foster
homes has continued to be highly successful , as we have increased the availability of family foster
homes by almost 10% from 2018 to 2019 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . The Board and
staff will need to continue to monitor the expenditures in this budget during 2020 to insure over
expenditures are controlled with the pressures for child placements and reduction in state funding
allocations.
BOARD ACTION :
356
CHILD WELFARE AND ADMINISTRATION
( CONTINUED )
2100 -42410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Average Case Load 2 , 897 3 , 159 3 ,474
Efficiency Measures
FTE 's per 10 , 000/capita 4 .485 4 . 355 4 .232
Per capita cost {county support) $ 14 . 095 $ 10 . 934 $ 13 . 818
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
357
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Core Services - - 2100-42415
DEPARTMENT DESCRIPTION : Program designed to avoid placement of children into the foster
care program primarily through counseling and parental education .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E XT FY
Personnel Services $ 1 , 092 , 866 $ 1 , 225, 000 $ 1 , 100 , 000 $ 1 , 100 , 000
Supplies 0 0 0 0
Purchased Services 0 0 0
Fixed Charges 238 , 526 500, 000 323 , 600 323 , 600
Contra Expense - 42 , 442 - 100 , 000 0 0
Gross County Cost $ 1 , 288 , 950 $ 1 , 625 , 000 $ 1 ,423 , 600 $ 1 , 423 , 600
Revenue 910 , 644 1 , 000, 000 1 , 100 , 000 1 , 100 , 000
Net County Cost $ 378 , 306 $ 625 , 000 $ 323 , 600 $ 323 , 600
Budget Positions 0 0 0 0
SUMMARY OF CHANGES : Several positions formerly funded through the Child Welfare Services
block will now be funded through Core Services, in order to better align the services they are
providing with their funding source, particularly within the kinship , mental health , and post
adoption components of the program . The hiring and re-classification of Visitation Center
positions will initially decrease vacancy savings and increase personnel costs but should also
reduce direct program costs paid to external contractors.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
358
CORE SERVICES
( CONTINUED )
2100 -42415
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 429 452 474
Efficiency Measures
Per capita cost { county support) $ 1 . 203 $ 1 . 931 $ 0 . 971
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
359
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : Adult Protective Services - 42450
DEPARTMENT DESCRIPTION : Adult Protective Services offers protective services to prevent,
reduce , or eliminate the current or potential risk of mistreatment, exploitation , or self-neglect to
the at-risk adult using community based services and resources, health care services, family and
friends when appropriate , and other support systems.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E xT FY
Personnel Services $ 643 , 545 $ 660, 000 $ 790 , 000 $ 790 , 000
Supplies 40 , 334 15 , 000 20 , 000 20 , 000
Purchased Services 33 ,293 50 , 000 42 , 800 42 , 800
Fixed Charges 21 , 406 15 , 000 17 , 700 17 , 700
Capital 0 0 0 0
Gross County Cost $ 738 , 578 $ 740 , 000 $ 870 , 500 $ 870 , 500
Revenue 592 , 637 610, 000 645 , 000 645 , 000
Net County Cost $ 145 , 941 $ 130 , 000 $ 225 , 500 $ 225 , 500
Budget Positions 6 8 8 8
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
360
ADULT PROTECTIVE SERVICES
( CONTINUED )
2100 -42450
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Referrals Reviewed 1 , 007 973 1 , 000
Efficiency Measures
Per capita cost { county support) $ 0 . 464 $ 0 .402 $ 0 . 677
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
361
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
Low Income Energy Assistance Program
BUDGET UNIT TITLE AND NUMBER: and Administration - - 2100-42610/42620
DEPARTMENT DESCRIPTION : Administration of the Low Income Energy Assistance
Program . This program is 100 percent federally funded .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 125 $ 1 , 000 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Contra Expenses - 2 , 472 0 0 0
Gross County Cost $ - 2 , 347 $ 1 , 000 $ 0 $ 0
Revenue - 2 , 297 1 , 000 0 0
Net County Cost $ - 50 $ 0 $ 0 $ 0
Budget Positions 0 0 0 0
SUMMARY OF CHANGES : Beginning October 2016 , this program is contracted, at the State
level , to Discover Goodwill . Weld County' s only participation in the program is that of referral and
marketing .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
362
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER : General Assistance - - 2100-42700
DEPARTMENT DESCRIPTION : Temporary and emergency assistance for applicants for
Federal/State categorical assistance programs and help for some medical indigents, totally
funded by the County. Expenditures from this program are not covered by TANF, OAP, AND ,
etc.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 14 ,247 21 , 000 10 , 000 10 , 000
Contra Expense 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 14 , 247 $ 21 , 000 $ 10 , 000 $ 10 , 000
Revenue 0 0 0 0
Net County Cost $ 14 , 247 $ 21 , 000 $ 10 , 000 $ 10 , 000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes are anticipated for this program during 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
363
GENERAL ASSISTANCE
( CONTINUED )
2100 -42700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load excluding shelter (Average ) 10 10 10
Efficiency Measures
Per capita cost {county support) $ 0 . 045 $ 0 . 065 $ 0 . 030
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary.
364
HEALTH FUND
Revenue Changes
N
PI
$6,000,000 --
In
LO S
te
erk 00
ret s'
$6,000,000 - a F2
�- ■ 2019 O2020
69
$4,000,000
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lin_
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44
Chg for Federal/State Fund Balance General Fd Licenses& Miscellaneous Solid Waste
Services Trfs Permits Trfs
2020 Revenue
Total $ 14 , 153 , 543 (
General. Fd Trfs
$5 , 593 , 324
40% Licenses& Permits
$769 , 000
6%
Miscellaneous
- $28 , 725
Fund Balance 04 °
$ 1 , 750 , 000
12% Solid Waste Trfs
$612 , 746
Chg for Services 4%
Federal/Stater $814 ,600
$4 , 585 , 148 6%
32%
365
HEALTH FUND
2020 Expenditures
Total $ 12 ,403 , 543 (2019 12 ,032 , 107)
Health Community Health
Communication Services
$2, 193,404 $2,612,564
18% zi 21 %
Administration i
$192,500 =� �
1 °/a H-----________
Clinical Services
Envirnmental $2,976,089
Health Services Health24%
$4,078,736 Preparedness
33% $350,250
3%
co
Expenditure Changes
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$4 , 500 , 000 r
m (
$4 000 , 000 S O3
O 03
-
Tr co O
$3 , 500 , 000r. 0)co s
$3 000 , 000 .0 0
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$2 , 000 , 000
$ 1 , 500 , 000 02020
$ 1 , 000 , 000 O � to
-
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366
SEVEN YEAR TREND
Health Subsidy
6
5
4
z
O
32
J
2
1
2014 2015 2016 2017 2018 2019 2020
367
PUBLIC HEALTH & ENVIRONMENT FUND SUMMARY
Together , we are working to make Weld County
a healthy place to live , learn , work and play .
The budget is not just a collection of numbers , but an expression of our values and aspirations .
Jack Lew
The Weld County Department of Public Health and Environment works diligently to deliver high-
quality, public health services to the citizens of Weld County. Through the seven core public health
services established by the State Board of Health , the Health Department strives to be a
recognized leader in the state by driving initiatives that enhance and strengthen our community
and positively impact the lives of the citizens we serve .
COMMUNICABLE
ADMINISTRATION DISEASE PREVENTION ,
AND INVESTIGATION ENVIRONMENTAL VITAL RECORDS
GOVERNANCE AND CONTROL HEALTH AND STATISTICS
11,A1 kip PrAlyr
ASSESSMENT, EMERGENCY PREVENTION AND
PLANNING PREPAREDNESS POPULATION HEALTH
AND COMMUNICATIONS AND RESPONSE PROMOTION
Each day the department provides for the health , safety and welfare of Weld County citizens by
creating community and data-driven plans to provide comprehensive health promotion systems
that address the needs in identified communities to promote quality of life and wellness through
innovative prevention strategies . To achieve this , the department takes a population-based
approach to addressing a variety of complex health issues identified in Weld County, including
obesity, chronic disease , mental health , and access to healthcare. A successful-population based
approach requires diverse partnerships and the Health Department is instrumental in
spearheading the Thriving Weld initiative. Thriving Weld has over 400 participants and 100
organizations working together to improve the health and wellbeing of all Weld county residents .
Thriving Weld is integrated into the Community Health Assessment (CHA), which was undertaken
and completed in 2019 , and the Community Health Improvement Plan (CHIP), which will be
developed in 2020 , and which is used as a roadmap to guide the public and private partnerships
to improve health in Weld County. Through strategic community collaboration , the Health
Department is proud of its accomplishments in establishing and supporting community and private
industry engagement, which will lead to the sustainability of health and wellness support systems
in Weld County .
Of critical importance to the department and Weld County , Colorado is in the early stages of a
statewide governmental public health transformation assessment designed to better align what
health departments do with how they are funded by the State . Weld County's department is a
leader among local public health agencies in Colorado . Our organizational culture is built
368
around providing high-quality, cost-efficient , and readily-accessible services to residents and
businesses in Weld County. Our goal in 2020 is to contribute our expertise and successes to help
inform and shape public health transformation underway in Colorado to ensure Weld County
receives its fair share of State funding .
Budgetary planning for 2020 continues to emphasize strengthening and supporting strategic
activities and community partnerships while controlling costs and meeting budget targets . While
we have made great strides in working toward the goals established in our 2016-2019 strategic
plan , we have learned a lot and recognize that these are goals that are worthy of continuation in
2020 . Therefore , we are reaffirming our commitment to continue working toward the same
priorities which include : formal integration of health services into an established and enduring
community system of care ; supporting the community in addressing behavioral health issues ,
including mental health and substance abuse ; and increasing communication channels, both
internally and within the community , through community engagement and by using technology
and other means .
The department continues to be energized by the achievement of Public Health Accreditation and
our 2020 budget reflects a continuation of efforts to support our performance management
system , which embeds a continuous, focused system of assessment, planning , essential
services , quality improvement, and workforce development to achieve our strategic priorities .
Beginning in 2017 , and carrying-forward through 2020 , the Health Department continues to make
great progress fine-tuning our human capital resources by strategically realigning those resources
and , where possible, further implementing a generalist staffing model that will improve our
Department's ability to provide exceptional customer service to Weld County residents and
businesses during competitive , low-unemployment labor markets. These efforts become even
more critical as Weld County's continued growth due to significant economic development
occurring throughout our region has resulted in increased population and demand for services
from its constituents .
Community
Health
Improvement
Plan
Performance Management System 7
(ore
Functions of
Public Health
WCDPHE
Community Strategic Plan
Health
Assessment
f/
Quality �'
Improvement
& Workforce
Annual Report Development
The 2020 target budget for the Department is $5, 593 ,324, as determined by the Weld County
Director of Finance and Administration and Board of County Commissioners. The Department's
available funding was allocated among the Department's five divisions ; Administration ,
Environmental Health Services, Health Education , Communication and Planning (including Public
Health Emergency Preparedness and Response] , Community Health Services and Public Health
Clinical Services .
369
Notable changes in the 2020 budget include :
• Increased Revenues . Overall revenues across the department are expected to increase
modestly by approximately 3 . 33 % in 2020 . We are projecting slight increases in fee
income generated from our vital records issuance and environmental health services
related to small increases for food licenses and septic permits, while charges for services
are expected to decline a little . Our revenue for clinical services is expected to rise by a
little over 8% . The overall result department-wide is a small net increase , with revenue
shifting from one source to another within the divisions. The department is expecting to
see grant funding increase by approximately 5 . 6% , attributable primarily to the provision
of short-term grant funding from the Colorado Department of Public Health and
Environment (CDPHE ) as a result of Supplemental Environmental Projects (SEP) that
were awarded to the Department in 2019 that will carry into 2020.
• Increased Personnel Services Costs. An overall increase of approximately 5 . 46% is
projected due to the addition of 5. 0 FTE , cost of living adjustments, step increases and
fringe cost adjustments ( PERA and Medicare ) in 2020 . The Health Department will be
adding five new positions in 2019, which will result in the increase of salaries by
approximately 8% to the 2020 budget. The department will begin recruiting for the new
position of Deputy Director in 2019 , along with the addition of a new Administration division
Supervisor, two Environmental Health Specialists and a Lab Field Tech position in 2019 ,
with the last three hired due to the creation of a new Weld County Oil and Gas Energy
Department in 2019 . As an offset to increased total personnel costs, we are expecting a
large decrease in our 2020 health insurance costs having a positive , offsetting impact on
the anticipated increases in salaries and fringe costs.
• Shifting categorical expenditures in Supplies & Purchased Services. Given our mandate
and achievement of maintaining a flat budget (excluding our increased personnel
expenditures ) , our total projected Supplies & Purchased Services expenditures are
decreasing by 3 . 7% , due in small part to offsetting some of our increased personnel costs
through reduced expenditures throughout the department. Through careful analysis of
historical spending and future expectations , and critical decision making , we are seeing
the categorical shifting of one expenditure type to another as the need for increases in
expenditures in one area are generally offset with budget reductions in other areas.
• Data Processing One notable expenditure that is planned in 2020 is the migration of the
Environmental Health Services consumer protection services software to an advanced
software application that is expected to improve tracking , productivity, security a n d
reporting for internal users and remote access capabilities for external users . In addition ,
both our Environmental Health and Public Health Clinical Services divisions will continue
improving our technological interfaces between our electronic medical records and
laboratory for both internal and external customers . We will also continue to thoughtfully
pursue technology solutions to provide services to our customers through methods that
match their diversity, physical location and changing needs .
• Decreased Equipment ( Small and Capitalized ) Costs . The entire department is projecting
significantly lower equipment costs as we continue to realize successes in implementing
updated technology at the Health Department. We will continue to explore new
technologies geared toward reducing staffing costs, operational redundancies, and travel
costs as local , regional and national meetings via teleconferences and webinars continue
370
to become the norm rather than the exception . The department will focus on replacement
of smaller items of equipment to replace old , worn-out and outdated equipment in 2020 .
The department has again taken a conservative budgeting approach with a goal of long-term
financial sustainability that will ultimately impact the constituents we serve . This strategy will allow
us to continue to provide and maintain essential support services and give the residents of Weld
County a healthy community in which every resident enjoys the best possible state of health and
well-being . This will be achieved through monitoring the health of the community, promoting
healthy behaviors, preventing injuries and the spread of disease , protecting against environmental
hazards, responding to disasters and assisting in recovery, assuring access to quality health care
services , and enhancing the ability of others to contribute to positive health outcomes in their
community.
371
PUBLIC HEALTH
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
LICENSES AND PERMITS
2560 41400 4210 LICENSES 332,000 346,000 346,000 0
2560 41400 4221 PERMITS 415,000 4237000 423,000 0
TOTAL LICENSES AND PERMITS 747,000 769,000 769,000 0
INTERGOVERNMENTAL
2530 41300 4321 MEDICAID 240 0 0 0
3E+05 41300 4321 MEDICAID 8,000 500 500 0
2560 41400 4321 MEDICAID 130,500 90,000 90,000 0
2590 41600 4321 MEDICAID 28,062 13, 300 13,300 0
2591 41600 4321 MEDICAID 177,406 1667500 166,500 0
2592 41600 4321 MEDICAID 54,523 50, 500 50,500 0
2599 41600 4321 MEDICAID 27,806 74,000 74,000 0
3E+05 41300 4336 REIMBURSEMENTS 78,858 78,858 78,858 0
2560 41400 4336 REIMBURSEMENTS 121 , 151 126,916 126,916 0
2500 41100 4340 GRANTS 419,783 432, 589 432,589 0
2517 41210 4340 GRANTS 318,903 300,056 300,056 0
2521 41210 4340 GRANTS 12,500 12,000 12,000 0
2523 41210 4340 GRANTS 249,524 249, 524 249,524 0
2525 41210 4340 GRANTS 126,549 131 , 701 131 ,701 0
2528 41210 4340 GRANTS 68,035 59, 704 59,704 0
3E+05 41210 4340 GRANTS 153,440 153,440 153,440 0
3E+05 41210 4340 GRANTS 85,000 85,000 85,000 0
2531 41300 4340 GRANTS 15,000 15,432 15,432 0
3E+05 41300 4340 GRANTS 234,054 234,054 234,054 0
3E+05 41300 4340 GRANTS 52,500 52, 500 52,500 0
3E+05 41300 4340 GRANTS 142,382 142, 382 142,382 0
3E+05 41300 4340 GRANTS 944,079 954,006 954,006 0
2560 41400 4340 GRANTS 72,080 171 , 320 171 ,320 0
3E+05 41400 4340 GRANTS 107,584 111 ,635 111 ,635 0
3E+05 41500 4340 GRANTS 270,389 283,947 283,947 0
2591 41600 4340 GRANTS 152,384 165,000 165,000 0
2592 41600 4340 GRANTS 134,036 176, 530 176,530 0
2593 41600 4340 GRANTS 180, 171 155, 354 155,354 0
2594 41600 4340 GRANTS 34,800 33, 598 33,598 0
2595 41600 4340 GRANTS 0 25,000 25,000 0
2596 41600 4340 GRANTS 0 39,802 39,802 0
2500 41100 4356 COUNTIES 5,441 ,633 5,593, 324 5, 593,324 0
TOTAL INTERGOVERNMENTAL 9,841 ,372 10,178,472 10, 178,472 0
CHARGE FOR SERVICES
2500 41100 4410 CHARGE FOR SERVICES 185,000 192, 500 192,500 0
2530 41300 4410 CHARGE FOR SERVICES 9,000 0 0 0
3E+05 41300 4410 CHARGE FOR SERVICES 7,000 5,000 5,000 0
2560 41400 4410 CHARGE FOR SERVICES 415,769 362,900 362,900 0
2590 41600 4410 CHARGE FOR SERVICES 100,679 60, 550 60,550 0
2591 41600 4410 CHARGE FOR SERVICES 41 ,078 63, 500 63,500 0
2592 41600 4410 CHARGE FOR SERVICES 57,444 67,000 67,000 0
2593 41600 4410 CHARGE FOR SERVICES 26,901 8, 500 8,500 0
2594 41600 4410 CHARGE FOR SERVICES 4, 131 4,000 4,000 0
3E+05 41300 4415 INSURANCE REIMBURSEMENT 0 500 500 0
2590 41600 4415 INSURANCE REIMBURSEMENT 0 12,650 12,650 0
2591 41600 4415 INSURANCE REIMBURSEMENT 0 15,000 15,000 0
2592 41600 4415 INSURANCE REIMBURSEMENT 0 22, 500 22,500 0
TOTAL CHARGE FOR SERVICES 847,002 814,600 814,600 0
MISCELLANEOUS
2560 41400 4510 FINES 13,000 13,000 13,000 0
3E+05 41300 4690 DONATIONS 1 0 0 0
2590 41600 4690 DONATIONS 251 375 375 0
2591 41600 4690 DONATIONS 12,836 13, 500 13,500 0
2592 41600 4690 DONATIONS 190 350 350 0
2593 41600 4690 DONATIONS 591 750 750 0
2594 41600 4690 DONATIONS 126 500 500 0
2595 41600 4690 DONATIONS 0 250 250 0
TOTAL MISCELLANEOUS 26,995 28,725 28,725 0
TRANSFER
2560 41400 7E+05 TRANSFER 569,738 612,746 612,746 0
TOTAL PUBLIC HEALTH 12,032,107 12,403, 543 12,403 ,543 0
372
PUBLIC HEALTH
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
2500 41100 ADMINISTRATION 185 , 000 192 ,500 192 ,500 0
2517 41210 GENERAL HEALTH EDUCATION 333 , 099 320 , 702 320 ,702 0
2520 41210 GENERAL HEALTH EDUCATION 1 , 001 , 033 987 ,601 987 ,601 0
2521 41210 GENERAL HEALTH EDUCATION 20 , 879 19 , 377 19 ,377 0
2523 41210 GENERAL HEALTH EDUCATION 323 , 737 265 , 145 265 , 145 0
2525 41210 GENERAL HEALTH EDUCATION 156 ,435 209 , 114 209 , 114 0
2528 41210 GENERAL HEALTH EDUCATION 83 ,249 74 , 011 74 , 011 0
251010 41210 GENERAL HEALTH EDUCATION 177 , 005 192 , 377 192 ,377 0
252710 41210 GENERAL HEALTH EDUCATION 129 ,463 125 , 077 125 ,077 0
2530 41300 COMMUNITY HEALTH SERVICES 573 ,250 565 , 868 565 , 868 0
2531 41300 COMMUNITY HEALTH SERVICES 33 ,265 30 , 866 30 , 866 0
253310 41300 COMMUNITY HEALTH SERVICES 471 ,681 306 , 015 306 , 015 0
253910 41300 COMMUNITY HEALTH SERVICES 341 , 549 321 ,601 321 ,601 0
254911 41300 COMMUNITY HEALTH SERVICES 290 , 907 301 , 560 301 , 560 0
255211 41300 COMMUNITY HEALTH SERVICES 995 ,261 984 ,284 984 ,284 0
255810 41300 COMMUNITY HEALTH SERVICES 105 , 557 102 , 370 102 , 370 0
2560 41400 ENVIROMENTAL 3,682 ,376 3, 931 , 926 3, 931 ,926 0
256410 41400 ENVIROMENTAL 131 , 856 146 , 810 146 ,810 0
2580 41500 PUBLIC HEALTH PREPAREDNESS 56 ,945 45 , 980 45 ,980 0
258110 41500 PUBLIC HEALTH PREPAREDNESS 274 , 362 304 ,270 304 ,270 0
2590 41600 PUBLIC HEALTH CLINICAL SERVICES 675 , 385 528 , 069 528 , 069 0
2591 41600 PUBLIC HEALTH CLINICAL SERVICES 997 , 304 1 ,417 ,436 1 ,417 ,436 0
2592 41600 PUBLIC HEALTH CLINICAL SERVICES 590 ,638 644 ,665 644 ,665 0
2593 41600 PUBLIC HEALTH CLINICAL SERVICES 306 ,609 248 , 729 248 , 729 0
2594 41600 PUBLIC HEALTH CLINICAL SERVICES 95,262 69 , 129 69 , 129 0
2595 41600 PUBLIC HEALTH CLINICAL SERVICES 0 26 ,469 26 ,469 0
2596 41600 PUBLIC HEALTH CLINICAL SERVICES 0 41 , 592 41 , 592 0
TOTAL PUBLIC HEALTH 12,032,107 12,403,543 12,403,543 0
373
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Summary - - All Departments - - Fund 2500
DEPARTMENT DESCRIPTION : See individual units.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 7 , 162, 564 $ 8 , 920, 552 $ 9 ,407 , 352 $ 9 ,407 , 352
Supplies 502 , 095 801 , 911 792 , 672 792 , 672
Purchased Services 1 , 102 , 012 2 , 239 , 918 2 , 376 , 777 2 , 376 , 777
Fixed Charges 726 , 372 1 , 076 , 001 1 , 345 , 261 1 , 345 ,261
Contra Expense -831 , 636 - 1 , 049 , 475 - 1 , 526 , 019 -1 , 526 , 019
Capital 0 43 , 200 7 , 500 7 , 500
Gross County Cost $ 8 , 661 , 407 $ 12 , 032, 107 $ 12 ,403 , 543 $ 12, 403 , 543
Revenue/Fund Bal . 6 , 112 , 398 6 , 590 , 474 6 , 810 ,219 6 , 810 ,219
Net County Cost $ 2 , 549, 009 $ 5 , 441 , 633 $ 5 , 593 , 324 $ 5 , 593 , 324
Budgeted Positions 97 . 075 101 . 075 106 . 075 a 106 . 075
SUMMARY OF CHANGES : See individual units .
FINANCE/ADMINISTRATION RECOMMENDATION : See individual units.
BOARD ACTION : See individual units.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
FTE 's per 10 , 000/capita 3 . 088 3 . 122 3 . 184
Per capita cost ( county support) $8 . 11 $ 16 . 81 $ 16. 79
374
HEALTH FUND SUMMARY
( CONTINUED )
FUND 2500
Mission Statement: In partnership with the communities we serve, Weld County
Department of Public Health and Environment preserves, promotes and protects the health
and environment of the residents of Weld County. (Department of Public Health and
Environment)
o Goal 1 : Implement a workforce development plan.
o Goal 2: Support the community by addressing various health issues, including
mental health and substance abuse .
o Goal 3 : Develop a culture of quality improvement department-wide .
NOTE : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT HAS A
COMPREHENSIVE STRATEGIC PLAN AVAILABLE ONLINE AT :
http ://www. co .weld. co .us/Departments/HealthEnvironment/index. html
375
Goal 1 : Implement a workforce development plan .
DESIRED OUTCOMES PRELIMINARY PERFORMANCE ACTUAL ESTIMATED PROJECTED
OBJECTIVE/KEY
PERFORMANCE INDICATOR(S)
Establish individualized As part of performance review Unclear as to In 2019, about By 2020, 75% of
professional development process, employees will create an percentage of all one third of staff staff will have
goals and training plan for individualized professional WCDPHE staff have a training established
all employees development plan within their with current goal or plan . individual training
goal statement training goals or goals and/or plans .
Create division specific plans .
reporting process in which Senior managers will receive
employees are responsible quarterly reports on training(s) Currently there In 2019, about By 2020, senior
for notifying supervisors of begun and completed by staff in are no quarterly half of divisions managers will
training(s) begun and each division . reports. report on their receive quarterly
completed staffs training reports on training
progress begun and
completed by staff.
Goal 2 : Support the community by addressing various health issues, including mental health and substance abuse .
DESIRED OUTCOMES PRELIMINARY PERFORMANCE ACTUAL ESTIMATED PROJECTED
OBJECTIVE/KEY
PERFORMANCE INDICATOR(S)
Reduce risks for chronic Continue oversight of CHIP Plan Over 100 partners Ongoing in 2020;
disease and help residents implementation of 3-year Weld completed ; engaged; progress assessed,
maintain a healthy body County Community Health quarterly expansion of and results tracked
weight through nutrition, Improvement Plan ( CHIP) with meetings held outreach other via data dashboard
physical activity, and public health partners, including with partners community
obesity prevention behavioral health issues groups, etc .
strategies.
Increase resident' s awareness of Rabies radon, Radon, zoonotic, Additional
Increase years of healthy life identified environmental health zoonotic, and and food safety campaigns under
and reduce disparities cam P g
among allWeldCounty issues (e .g. , rabies, lead, air food safety campaigns review ( e.g. rabies)
residents through quality, radon, food safety) campaigns ongoing and ongoing in 2020
environmental health
initiatives.
Keep residents safe and free Increase our internal capacity to Completion of Implement lement Implement lement regional
respond to natural and man-made P P P g
of disease from drills and table lessons learned healthcare coalition
hazards
environmental hazards/ top exercises from exercisesgoals and objectives
objectives
forecast, prepare and into response in 2020
respond to threats to basic plans
good health.
Goal 3 : Develop a culture of quality improvement department-wide .
376
DESIRED OUTCOMES PRELIMINARY PERFORMANCE ACTUAL ESTIMATED PROJECTED
OBJECTIVE/KEY
PERFORMANCE INDICATOR(S)
Establish a department-wide Developed performance Review progress In 2019, there By 2020, there will
quality improvement (Qi) management system that includes on programmatic was one 01 be at least three ( 3)
plan based on county and ell and competencies required to and population- project 01 projects
organizational policies and maintain national accreditation ; based QI projects completed . completed .
direction. including establishment of a
department QI/PM committee
Note: Goals from the Health Department Workforce Development, Quality Improvement, and Strategic Plans.
377
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Administration Services - - 2500-41100
DEPARTMENT DESCRIPTION : Overall administration of the Department of Public Health and
Environment, including personnel , procurement, budgeting , fiscal management, data and records
management, contract and grant management, and facilities management. The Executive
Director is the official registrar of vital statistics for Weld County. Birth and death records are
available electronically and certified copies can be issued upon request from the local Deputy
Registrars from both our Greeley and southwest Weld offices.
RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND
FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 789 , 516 $ 1 , 045, 577 $ 1 , 322 , 061 $ 1 , 322 , 061
Supplies 5 , 063 44 , 200 15 , 398 15 , 398
Purchased Services 99 , 854 101 , 498 156 , 500 156 , 500
Fixed Charges 765 0 0 0
Contra Expense -713 , 876 - 1 , 049 475 - 1 , 308 959 - 1 , 308 959
Capital 0 43 , 200 7 , 500 7 , 500
Gross County Cost 181 , 322 185 , 000 192 , 500 192 , 500
Revenue 181 , 322 185 , 000 192 , 500 192 , 500
Net County Cost -34 0 0 0
Budgeted Positions 10 . 0 11 . 75 14 . 0 14. 0
SUMMARY OF CHANGES :
PERSONNEL SERVICES : There is a $276 ,484 (26 . 44% ) projected increase in Personnel
Services costs for 2020 . This increase is attributable to the increase of FTE by 2 .25 . The Health
Department will be adding two new FTE in 2019 , including a Deputy Director for succession
planning for the Executive Director and an operations supervisor to assist with increased FTE due
to ongoing , incremental shifts in staffing from other departments into the Administration Division ,
which serves as the operational support team for the entire department. Furthermore , we are
projecting increases in salaries and benefits due to step increases and a possible cost of living
adjustment in 2020 .
SUPPLIES & PURCHASED SERVICES : Our Supplies and Purchased Services costs are shifting
upward slightly by $26 ,200 total as we evaluate actual and projected expenditures in these
categories.
CAPITAL EXPENDITURES : In 2020 , our expectation is that we may update our Board of Health
recording equipment and anticipate that the equipment will qualify as a capital expenditure.
CONTRA EXPENDITURES : There will be an increase of 24. 73% , or $259 , 484, in contra-
expenditures that will be reallocated to the divisions of the Health Department.
REVENUE : We anticipate our birth and death certificate issuance volume to increase slightly in
2020 , with revenue projected at $ 192 , 500 , an increase of approximately 4% .
378
HEALTH ADMINISTRATION
( CONTINUED )
2500 - 41100
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
Work Outputs ACTUAL ESTIMATED PROJECTED
2018 2019 2020
Greeley Office :
Birth Certificates issued 7 , 003 5 , 550 7 , 100
Death Certificates issued 7 , 755 7 , 200 7 , 800
Southwest Weld Office :
Birth Certificates issued 917 1 , 000 1 , 000
Death Certificates issued 85 200 200
Efficiency Measures
FTE's per 10 , 000/capita . 318 . 363 .420
Per capita cost $2 . 27 $3 . 24 $3 . 93
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals
following Department of Public Health and Environment Budget Review Summary.
379
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Non- Program Revenue - - 2500-41100
DEPARTMENT DESCRIPTION : Non- program revenues from the State per capita health funds.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 417 , 296 419 , 783 432 , 589 432 , 589
Net County Cost $ -417 , 296 $ -419 , 783 $ -432, 589 $ -432, 589
Budgeted Positions n/a n/a n/a n/a
SUMMARY OF CHANGES : Non-program revenue from Local Planning and Support, formerly
known as Per Capita , to support essential public health services is projected to increase by
$ 12 , 806 , or 3 . 05% .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BO BOARD ACTION :
380
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Health Communication Section - - 2520-41210
DEPARTMENT DESCRIPTION : Health Communication , Education and Planning ( HCEP )
includes county and grant funded health communication/prevention programs that promote
healthy behaviors to reduce the burden of chronic disease in our county. The Health
Communication team coordinates the Community Health Improvement Plan and strategic
planning functions for the department. HCEP serves as the liaison with the local
TV/radio/newspaper media for the Health Department. They develop and disseminate
emergency communication and educational materials to the public. The HCEP team provides
support internally for producing educational materials , reports, and local health data . Health
Communication partners with the community to implement strategies that promote and support
healthy behaviors. These include improving access to healthy foods and recreation for all
residents, cardiovascular disease and diabetes prevention and management, men 's health
screening and lifestyle education , healthy relationships for teens and parents to prevent
unintended pregnancy and STI , tobacco use prevention , traffic safety and prevention of
unintentional injuries for teens. Coalitions such as Drive Smart Weld County, the Community
Health Improvement Plan ( CHIP) coalition , and the Weld Tobacco- Free Coalition , provide
guidance to the department to address these important health issues in Weld County.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 367 , 322 $ 1 , 568 , 415 $ 1 , 559 ,447 $ 1 , 559 , 447
Supplies 10 , 966 42 ,437 35 , 837 35 , 837
Purchased Services 104 , 500 406, 973 351 , 113 351 , 113
Fixed Charges 153 , 348 207 , 075 247 , 007 247 , 007
Contra Expense 0 0 0 0
Gross County Cost $ 1 , 636, 136 $ 2 , 224 , 900 $ 2 , 193 ,404 $ 2 , 193 , 404
Revenue 849 , 977 1 , 013, 951 991 ,425 991 , 425
Net County Cost $ 786 , 159 $ 1 , 210 , 949 $ 1 , 201 , 979 $ 1 , 201 , 979
Budget Positions 16 . 625 17 . 625 17 . 375 17 . 375
SUMMARY OF CHANGES : Overall , Net County Costs in the HECP Division will decrease by
$8 , 970 due to a reduction in state grant funding and newly hired staff that are at the initial step
levels and who have replaced staff who had higher personnel costs. The Gross County Cost is
projected to decrease by $31 ,496 due to new personnel with lower salaries and benefits, including
lower overall programmatic expenses . The Budgeted Positions deceased slightly by 0 .25 due to
a realignment of FDA minor operatives.
PERSONNEL SERVICES : Personnel expenditures are projected to decrease by $8 , 968, this is
due to 1 . 0 FTE that resigned and 1 . 0 FTE that moved into a new position . The newly replaced
staff (2 . 0 FTE ) are at their initial step levels and thus a reduction in overall Personnel
expenditures .
381
HEALTH COMMUNICATION SECTION
( CONTINUED )
2520 -41210
SUPPLIES , PURCHASED SERVICES and FIXED CHARGES : Projected expenditures related to
Supplies has decreased by $6 , 600 and this is due to decreased programming from reduced grant
funds. Purchased Services has decreased by $55 , 860 , and this is due to changes in grant
deliverables and contracted services as a result of overall grant funds . The Fixed Charges has
increased by $39 , 932 and this correlates with an increase in overhead allocations and
programming in the Community Health Improvement Plan (CHIP) initiative .
REVENUE : Overall Revenue is expected to decrease by $22 , 526 due to a decrease in state grant
funding support to several programs.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work O► ut,puts
# residents reached by the classes, programs 180 , 000 185 , 000 190 , 000
News release exposure 750 , 000 760 , 000 770 , 000
Effectiveness results
Reduction in motor vehicle fatalities 51 55 54
Reduction in teen birth rate for
15 - 17 yr. olds -- MCH data 13/ 1 , 000 12/1 , 000 12/1 , 000
Number of obese/overweight adults — CHA data 67% 66% 66%
Efficiency Measures
FTE 's per 10 , 000/capita . 529 . 544 . 522
Per capita cost ( county support) $2 . 50 $3 . 74 $3 . 61
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals
following Department of Public Health and Environment Budget Unit Request Summary.
382
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Community Health Services - - 2530-41300
DEPARTMENT DESCRIPTION : The division provides comprehensive services that improve the
overall health of Weld County. These services include preventing communicable and chronic
diseases; enhancing parenting skills and building strong family units; connecting community
members to needed resources ; ensuring children and youth with special needs are getting the
health care they need ; reducing adverse effects of lead poisoning ; building strong partnerships
with community organizations through interactive collaboration ; and reducing health inequities by
ensuring our most vulnerable community members have access to resources and services.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 295, 746 $ 1 , 946 , 938 $ 1 , 763 , 911 $ 1 , 763 , 911
Supplies 34 , 182 71 , 792 75 , 865 75 , 865
Purchased Services 239 , 118 516 , 115 461 , 192 461 , 192
Fixed Charges 161 , 775 276 , 625 311 , 596 311 , 596
Contra Expense 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1 , 730 , 821 $ 2 , 811 ,470 $ 2 , 612 , 564 $ 2 , 612 , 564
Revenue 1 , 078 , 399 1 , 491 , 114 1 , 483 ,232 1 , 483 ,232
Net County Cost $ 652 , 422 $ 1 , 320 , 356 $ 1 , 129 , 332 $ 1 , 129 , 332
Budgeted Positions 22 . 542 23 . 35 21 . 6 21 . 6
SUMMARY OF CHANGES :
PERSONNEL SERVICES : Expenditures are projected to decrease by about 9 .4% , or $ 183 , 027 .
The decrease is primarily attributable to shifting of staff from the Community Health Services
division to the Public Health Clinical Services Division in 2019 . The decrease is slightly offset by
step increases, and a cost of living increase in 2020 .
SUPPLIES and PURCHASED SERVICES : Supplies have increased by $4 , 073 , or 5 . 67% , while
Purchased Services will decrease by $54 , 923, or 10 . 64% . The change in Purchased Services is
due to a shifting of phone and data processing charges to the Public Health Clinical Services
division as we shift personnel into that division .
FIXED CHARGES : We expect an increase of $34 , 971 , or a little over 12 . 64% , in this category,
primarily due to an increase in projected administration overhead costs.
REVENUE : Overall revenue is expected to decrease minimally by $7 , 882 , or about 0. 53% . This
increase is primarily due to decreases in Medicaid revenue .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval , including staffing
changes.
BOARD ACTION :
383
COMMUNITY HEALTH SERVICES
( CONTI N U ED )
2530 -41300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs 2018 2019 2020
Communicable Disease Program
Outbreak Investigations 8 18 35
Reportable Disease Investigations 324 600 400
Tuberculosis Blood and Skin Tests Completed 364 300 400
Infection Prevention Trainings 3 3 5
Rabies PEP Coordination 58 20 35
Community Partner Meetings 33 80 80
Community Presentations 7 25 25
Health Communities — Clients Contacted 4 , 454 17 , 000 10 , 000
Presumptive Eligibility — Clients Contacted 176 200 200
Mobile Medical Unit
Outings Days 138 95 120
Individual Sites Served 37 40 40
Miles Traveled 4 , 891 3 , 000 4 , 000
Nurse-Family Partnership for First-Time Mothers
Client Visits 1320 2 , 000 3 , 050
Mothers and Infants Served 230 350 350
Total Time Spent with Clients ( hours) 1420 2 , 100 3 ,260
Maternal and Child Health — HCP — CC
Clients Served 565 540 550
Direct Referrals Received 152 200 175
Client Visits 1 , 152 1 , 050 1 , 100
Community Outreach
Clients Assisted 408 300 300
Outreach Events 34 70 30
Community Partner Meetings 53 60 40
Efficiency Measures
FTE's per 10 , 000/capita 0 . 717 0 . 721 . 648
Per capita cost (county support) $2 . 08 $4 . 08 $3 . 39
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals
following Department of Public Health and Environment Budget Unit Request Summary.
384
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Environmental Health Services - - 2560-41400
DEPARTMENT DESCRIPTION : The primary mission of the division is to protect and perpetuate
the public health of the citizens of the county with scientific risk assessments, the development of
policies , monitoring and inspections, consultation , and the enforcement of regulations designed
to protect food , water, and air supplies. Services include technical assistance and consultation ,
monitoring and sampling , inspection and enforcement, education and outreach , and planning
activities . The laboratory's purpose is to process medical and water samples.
RESOURCES ATUA►L BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2 , 374, 053 $ 2 , 601 , 029 $ 2 , 834 , 842 $ 2 , 834, 842
Supplies 223 ,297 259 , 107 282 , 520 282 , 520
Purchased Services 359 , 100 613 , 378 731 , 044 731 , 044
Fixed Charges 262 , 323 340 , 718 447 , 390 447 , 390
Contra Expense - 117, 760 0 -217 , 060 -217 , 060
Capital 0 0 0 0
Gross County Cost $ 3 , 101 , 013 $ 3, 814 , 232 $ 4 , 078 , 736 $ 4 , 078, 736
Revenue 2 , 196 ,253 2 , 176 , 822 2 , 257 , 517 2 , 257 , 517
Net County Cost $ 904 , 760 $ 1 , 637 ,410 $ 1 , 821 ,219 $ 1 , 821 , 219
Budgeted Positions 26 .25 29 . 00 31 .40 31 . 40
SUMMARY OF CHANGES :
Net County Cost is proposed to increase by $ 183 , 809 . The increase is due to increased costs in
Personnel Services with the addition of FTE to support the new Oil & Gas Energy Department
and additional FTE for operations support. Other costs, including Supplies , Purchased Services
and Fixed Charges increased correspondingly, as well as an increased focus on professional
development/training and technology. We will be transitioning from Decade ( Envision ) to Accela
for Consumer Protection Programs in 2020 . Money has been set aside in all Consumer Protection
Programs for this need .
PERSONNEL SERVICES : Increased with the addition of 2 . 40 FTEs to the EH roster 2 . 0 FTE for
EH Specialist positions that will provide support for the County's new Oil & Gas Energy
Department, and an additional 0 .4 FTE for operations support.
SUPPLIES , PURCHASED SERVICES , AND FIXED CHARGES : Supplies increased by $23 ,413
or 9% . There is an increased amount for lab consumables, a reflection of additional supplies
needed due to the new positions , and an allowance for increase in cost of all supplies . Purchased
services increased by $ 117 , 666 or 19% . The increase is due to the added FTEs, increase in
contracted services ( lead abatement project), and database migration from Envision ( Decade
product) to Accela (acquired Decade ) for the Consumer Protection Programs . Fixed charges ( EH
share of Health Administration costs) increased by $ 106 , 672 or 31 % .
385
ENVIRONMENTAL HEALTH SERVICES
( CONTINUED )
2560 -41400
REVENUE : Revenue is projected to increase in 2020 by $80 , 695. The greatest increase in
revenue is reflected in funding we have received from CDPHE SEP program for a home lead
abatement project. We anticipate a continued increase in revenue from new retail food and
institution ( child care and body) licenses and land application permits. ISDS permit applications
are expected to remain comparable to 2019 . We anticipate a decrease in revenue from assessed
civil penalties in the retail food program due to new legislation that will change the enforcement
process in 2020 . Lab revenue is also anticipated to decrease due to the loss of a large contract
for STD/medical testing . With the addition of one new approved lab position to be hired in 2019 ,
additional lab contracts will be sought. As well , we are anticipating an increase in oil and gas
testing with the creation of new Oil & Gas Energy Department and an increase in lead/copper
testing for schools.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval , including staffing
changes. Staffing for Oil and Gas Energy Department approved mid-year.
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Food inspections , activities , complaints 3 , 508 3 , 900 3 , 900
Laboratory analyses 17 , 938 24 , 000 24 , 000
Household Hazardous Waste Disposed ( Ibs ) 432 , 864 530 , 000 475 , 000
Environmental Planning Reviews 887 650 940
OWTS permits and inspections 1 , 289 1 ,430 1 , 350
Waste inspections, complaints, spill reports 187 260 225
Biosolids inspections, activities, complaints 170 184 175
Institutions inspections 175 200 225
Efficiency Measures
FTE 's per 10 , 000/capita . 835 . 896 . 943
Per capita cost ( county support) $2 . 88 $5 . 05 $5 . 47
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals
following Department of Public Health and Environment Budget Unit Request Summary.
386
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Public Health Preparedness - - 2580-41500
DEPARTMENT DESCRIPTION : Public Health Preparedness utilizes grants and county funding
to enhance the ambient level of emergency preparedness, both internally (county organization )
and externally ( constituents) . This unit is charged with preparing for, and responding to, incidents
and events which threaten the quality and quantity of life within the purview of health and
environment; develops exercises and evaluates various plans, procedures and protocols
associated with emergency preparedness; is assigned disease investigation duties and functions,
along with regional bioterrorism laboratory duties and functions; houses the county-wide Health
Alert Network , communications and warning operations; and is engaged in local , regional , state
and national collaborative efforts associated with these disciplines.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 204 , 104 $ 198 ,222 $ 164 , 075 $ 164 , 075
Supplies 22 , 367 3 , 390 8 , 976 8 , 976
Purchased Services 11 , 001 106 , 196 148 , 766 148 , 766
Fixed Charges 19 , 675 23 ,499 28 , 433 28 , 433
Capital 0 0 0 0
Gross County Cost $ 257 , 147 $ 331 , 307 $ 350 ,250 $ 350 , 250
Revenue 251 , 040 270 , 389 283 , 947 283 , 947
Net County Cost $ 6 , 107 $ 60 , 918 $ 66 , 303 $ 66 , 303
Budgeted Positions 2 . 0 2 . 0 2 . 0 2 . 0
SUMMARY OF CHANGES :
Overall , Net County Costs for Public Health Preparedness is projected to increase only minimally
by $5, 385 .
PERSONNEL SERVICES : Personnel expenditures are projected to decrease by $34 , 147 . This is
due to staff turnover. The newly replaced staff (2 . 0 FT E ) are at their initial step levels and have
lower personnel costs.
SUPPLIES , PURCHASED SERVICES and FIXED CHARGES : Projected expenditures related to
Supplies has increased by $5 , 586 due to increased programming from expanded grant funds and
deliverables. Purchased Services has increased by $42, 570 , and this is due to changes in grant
deliverables and contracted services, including an increase in overall grant funds. The Fixed
Charges has slightly increased by $4 , 934 and this correlates with an increase in department
overhead allocations.
REVENUE : Overall Revenue is expected to increase by $ 13 , 558 due to an increase in state grant
funding support for additional emergency preparedness planning with partners.
387
PUBLIC HEALTH EMERGENCY PREP
( CONTINUED )
2500 - 41500
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10 , 000 capita . 064 . 060 . 060
Per capita cost (county support) $0 . 019 $0 . 188 $0 . 200
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals
following Department of Public Health and Environment Budget Unit Request Summary .
388
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER : Public Health Clinical Services - - 2590-41600
DEPARTMENT DESCRIPTION : The division holds clinics for immunizations, family planning ,
international travel health , STI 's, foster child physicals, and women 's health . It provides
immunizations, screening , counseling , communicable disease surveillance , containment,
treatment, and teaching . Provides home visits for health promotion , evaluation , health
assessment, and community activities .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 131 , 823 $ 1 , 560 , 371 $ 1 , 763 , 016 $ 1 , 763 , 016
Supplies 206 , 220 380 , 985 374 , 076 374, 076
Purchased Services 288 ,439 495 , 758 528 , 162 528 , 162
Fixed Charges 128 , 486 228 , 084 310 , 835 310 , 835
Contra Expense 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1 , 754 , 968 $ 2 , 665 , 198 $ 2 , 976 , 089 $ 2 , 976 , 089
Revenue 1 , 135 , 624 1 , 033 ,415 1 , 169 , 009 1 , 169 , 009
Net County Cost $ 619 , 344 $ 1 , 631 , 783 $ 1 , 807 , 080 $ 1 , 807 , 080
Budgeted Positions $ 19 . 658 17 . 35 191 19 . 7
SUMMARY OF CHANGES :
Overall , net county costs in the Public Health Clinical Services division will increase by $ 175 , 297
due to the continuing restructure of Health Department resources that began in 2017 . A closely
corresponding decrease in net county costs will occur in the Community Health Services division .
PERSONNEL SERVICES : Personnel expenditures are projected to increase by $202 , 645 , or
13% . This is due to the increase of 2. 35 FTE in this division due to staff shifting from the
Community Health Services division . This increase is also a result of scheduled step increases
and a possible cost of living adjustment in 2020 .
SUPPLIES , PURCHASED SERVICES and FIXED CHARGES : Projected expenditures related to
Supplies, Purchased Services and Fixed Charges will increase by $ 108 , 246 in 2020 , as a result
of the realignment of resources between divisions in the Health Department.
REVENUE : Overall revenue is expected to increase by approximately $ 135 , 594 in 2020 due to
expected increases in grant revenue and charges for services. Our Health First Colorado
(formerly known as Medicaid ) revenue for clinical services is anticipated to remain relatively flat
in 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval , including staffing
changes.
389
BOARD ACTION :
PUBLIC HEALTH CLINIC SERVICES
( CONTINUED )
2590 - 41600
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
2018 2019 2020
Work Outputs
Immunization/Communicable Disease Program
Immunization Visits 2 , 341 2 , 150 2 ,450
Vaccinations Given ( North ) 3, 854 3 , 500 4 , 250
Vaccinations Given ( South ) 1 ,420 1 , 000 1 , 500
Outreach Events 15 12 15
Telethon Contacts-Outreach Calls 5 , 000 5 , 000 5 , 000
Travel Immunization/1693 Clinic Visits 242 450 350
Travel Vaccines Given 366 600 500
Family Planning Visits 3 , 129 3 , 400 3 ,450
MD Clinic Visits 63 90 85
Sexually Transmitted Infections Visits 378 375 450
Women 's Wellness Connection (WWC ) Visits 165 225 200
WISEWOMAN Visits 136 170 180
WWC — Targeted Outreach — Clients Contacted 1 , 610 2 , 000 800
Community Outreach {Women ' s Health/Foster) 15 75 50
Efficiency Measures :
FTE's per 10 , 000/capita 0 .625 0 . 536 0 . 591
Per capita cost (county support) $ 1 . 97 $5 . 04 $5 . 42
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following
Department of Public Health and Environment Budget Unit Request Summary.
390
SEVEN YEAR TREND
Human Services
$9
$8
$7
$6
to $5
O
$3
$2
$ 1
$0
2014 2015 2016 2017 2018 2019 2020
391
HUMAN FUND SUMMARY
The Human Services Fund is funded at $ 8 ,924 , 600 for 2020 , which is up $618 , 800 or 7. 45 percent
from the previous year. There are shifts in funding by program . The Community Services Block
Grant is down $ 170 , 800, and Senior Nutrition programs are up $56, 900 . Department of Labor
programs are up $767, 100 . Area Agency on Aging is up $ 751 , 300 or 20 . 66 percent .
Being totally reliant upon state and federal funding sources, Human Services continues to operate
in an uncertain environment. The Human Services Fund budget has been constructed based
upon the best available information on the funding levels. It is very likely that many of the amounts
will be changed between now and the actual execution of the 2020 budget. As fiscal pressures
are dealt with , at the Federal and State levels, changes could be forthcoming that will affect this
funding .
The primary programs of Human Services are associated with the Workforce Innovation and
Opportunity Act (WIOA), formerly the Workforce Investment Act (WIA) , funded under the
Department of Labor, Employment and Training Administration . This program is anticipating
$2 , 686 , 066 for 2020 . In addition , the Job service contract will be $963 , 100! up $209,600 . Funding
for this program should remain fairly constant, depending on budget control measures enacted at
the Federal level .
The Human Services Fund is totally funded through state and federal programs , with the
exception of the 25 percent local match for the Area Agency on Aging program , which amounts
to $ 12 ,351 .
Other programs of the Human Services Fund remain relatively stable programmatically with the
following 2020 funding levels:
Area Agency on Aging $ 4 , 387, 500
Senior Nutrition $ 760 ,000
CSBG $ 229 ,000
In the above programs, Weld County must continue to be responsive and reactive to federal and
state administrative and budget changes in 2020 .
392
HUMAN SERVICES
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
2650 61751 4314 USDA 46,660 69,000 69,000 0
2625 61400 4320 FEDERAL GRANTS 716,000 682,000 682,000 0
2625 61420 4320 FEDERAL GRANTS 360,000 261 ,000 261 ,000 0
2625 61422 4320 FEDERAL GRANTS 0 366,000 366,000 0
2625 61441 4320 FEDERAL GRANTS 640,000 0 0 0
2625 61450 4320 FEDERAL GRANTS 116,600 142, 700 142,700 0
2625 61451 4320 FEDERAL GRANTS 618,600 521 , 300 621 ,300 0
2625 61460 4320 FEDERAL GRANTS 477,600 431 , 300 431 ,300 0
2625 61461 4320 FEDERAL GRANTS 40,000 407000 40,000 0
2625 61470 4320 FEDERAL GRANTS 8,000 78, 300 78,300 0
2625 61480 4320 FEDERAL GRANTS 268,000 453, 600 463,600 0
2625 61505 4320 FEDERAL GRANTS 8,000 91 ,000 91 ,000 0
3E+06 61601 4320 FEDERAL GRANTS 399,800 54,000 54,000 0
3E+06 61610 4320 FEDERAL GRANTS 0 14,000 14,000 0
3E+06 61620 4320 FEDERAL GRANTS 0 117,000 117,000 0
3E+05 61630 4320 FEDERAL GRANTS 0 44,000 44,000 0
2650 61700 4320 FEDERAL GRANTS 96,649 727649 72,649 0
2650 61705 4320 FEDERAL GRANTS 40,000 687500 687500 0
2650 61710 4320 FEDERAL GRANTS 82,000 141 ,900 141 ,900 0
2650 61730 4320 FEDERAL GRANTS 45,000 587500 587500 0
2650 61740 4320 FEDERAL GRANTS 17,000 12, 100 12, 100 0
2650 61745 4320 FEDERAL GRANTS 16,000 97000 9,000 0
2650 61750 4320 FEDERAL GRANTS 400,000 430,000 430,000 0
2650 61755 4320 FEDERAL GRANTS 46,660 101 ,000 101 ,000 0
2650 61760 4320 FEDERAL GRANTS 16,000 207000 20,000 0
2650 61765 4320 FEDERAL GRANTS 66,000 60,000 60,000 0
2650 61770 4320 FEDERAL GRANTS 2,600 2,000 2,000 0
2650 61775 4320 FEDERAL GRANTS 11 , 100 87000 8,000 0
3E+06 61780 4320 FEDERAL GRANTS 1 ,978,600 2,300,000 2, 300,000 0
2650 61875 4320 FEDERAL GRANTS 0 78, 100 78, 100 0
2650 61935 4320 FEDERAL GRANTS 6,600 0 0 0
2650 61940 4320 FEDERAL GRANTS 27,800 277000 27,000 0
2650 61945 4320 FEDERAL GRANTS 63,700 41 ,000 41 ,000 0
2650 61785 4321 MEDICAID 13, 100 4, 600 4,600 0
3E+06 61790 4340 GRANTS 60,000 83,000 83,000 0
2650 61805 4340 GRANTS 10,000 6,000 6,000 0
2650 61835 4340 GRANTS 37,260 164, 700 164,700 0
2650 61840 4340 GRANTS 127,660 239, 300 239,300 0
2650 61841 4340 GRANTS 62,700 1407300 140,300 0
2650 61845 4340 GRANTS 14,700 32,200 32,200 0
2650 61850 4340 GRANTS 243,600 14,900 14,900 0
2650 61866 4340 GRANTS 108,660 201 ,600 201 ,600 0
2650 61880 4340 GRANTS 104,300 84,800 84,800 0
2650 61885 4340 GRANTS 84, 100 124, 300 124,300 0
2650 61890 4340 GRANTS 0 13,000 13,000 0
2650 61895 4340 GRANTS 41 ,800 1147500 1147500 0
2650 61900 4340 GRANTS 0 4,000 4,000 0
2650 61905 4340 GRANTS 36,400 24, 700 24,700 0
2650 61915 4340 GRANTS 76,600 164,000 164,000 0
2650 61925 4340 GRANTS 0 19,600 19,600 0
2650 61930 4340 GRANTS 30,360 52,000 62,000 0
2650 61931 4340 GRANTS 94,600 0 0 0
2650 61932 4340 GRANTS 34,600 0 0 0
2650 61701 7E+06 TRANSFER 12,361 12, 361 12,361 0
7,678,700 8,283,600 8,283,600 0
2645 61200 4410 CHARGE FOR SERVICES 296,000 246,000 246,000 0
2646 61300 4410 CHARGE FOR SERVICES 200,000 236,000 236,000 0
496,000 481 ,000 481 ,000 0
2650 61750 4690 DONATIONS 2121000 1602000 160,000 0
8,386,700 8,924,600 8,924,600 0
393
HUMAN SERVICES/
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Ore Ex • onditure Function Budget Re . uest Recommend Final
2645 61200 EDUCATION LAB 296 , 000 245,000 245 ,000 0
2646 61300 AMERICORPS 119 , 100 236,000 236 ,000 0
2625 61400 WORKFORCE INNOVATION & OPPORTUNITYA 715 , 000 682,000 682 ,000 0
2625 61420 WIOA DISLOCATED WORKER 360 , 000 261 , 000 261 ,000 0
2625 61422 WIOA DW ENHANCED 0 366,000 366 ,000 0
2625 61441 WIOA SP-NEG 540 ,000 0 0 0
2625 61450 WIOA YOUTH IN SCHOOL 116 , 500 142 , 700 142,700 0
2625 61451 WIOA YOUTH OUT OF SCHOOL 618 , 500 521 , 300 521 ,300 0
2625 61460 WAGNERPEYSER 477 ,600 431 , 300 431 ,300 0
2625 61461 SUMMER JOB HUNT 40 , 000 40, 000 40 , 000 0
2625 61470 MIGRANT SEASONAL FARM WORKER - 10 % 8 , 000 78 , 300 78 , 300 0
2625 61480 EMPLOYMENT SUPPORT FUND 268 , 000 453 , 500 453 , 500 0
2625 61505 WIOA PERFORMANCE INCENTIVE 8,000 91 , 000 91 , 000 0
267895 61601 CSBG EF 66 ,400 54, 000 54 ,000 0
267895 61610 CSBG ADMIN 7 ,400 14,000 14,000 0
267895 61620 CSBG AAAA LINKAGES 235 ,200 '117 , 000 117 , 000 0
267895 61630 CSBG EMERGENCY SERVICES 90 , 800 44 , 000 44, 000 0
2650 61700 AREA AGENCY ON AGING 108 , 000 85 , 000 85,000 0
2650 61705 AAA PART B LEGAL 40 , 000 68 ,500 68,500 0
2650 61710 AAA PART B OMBUDSMAN 82 , 000 141 ,900 141 ,900 0
2650 61730 AAA PART B COUNSELING 45 , 000 58 ,500 58 ,500 0
2650 61740 AAA PART B OUTREACH 17, 000 12, 100 12 , 100 0
2650 61745 AAA PART B TRANSPORTATION 16,000 9 , 000 9, 000 0
2650 61750 AAA PART C 1 612, 000 590 , 000 590,000 0
2650 61751 AAA. NSIP 45, 550 69, 000 69,000 0
2650 61755 AAA► C 2 45,550 101 ,000 101 , 000 0
2650 61760 AAA PART D 15,000 20, 000 20, 000 0
2650 61765 AAA CHF 65, 000 50 , 000 50,000 0
2650 61770 AAA ELDER ABUSE 2,500 2 , 000 2 , 000 0
2650 61775 AAA SPECIAL OMBUDSMAN 11 , 100 8 , 000 8,000 0
265995 61780 SINGLE ENTRY POINT 1 ,978 , 500 2 ,300 , 000 2 , 300 ,000 0
2650 61785 AAA CCT 13 , 100 4, 500 4, 500 0
265995 61790 HOME CARE ALLOWANCE 50 , 000 83, 000 83 ,000 0
2650 61805 AAA VALE 10 , 000 5 ,000 5 ,000 0
2650 61835 AAA STATE ADMIN 37 ,250 164 , 700 164,700 0
2650 61840 AAA STATE INFORMATION AND ASSISTANC 127 ,650 239 , 300 239 , 300 0
2650 61841 AAA STATE HEALTH PROMOTIONS 52, 700 140,300 140, 300 0
2650 61845 AAA STATE EDUCATION 14 ,700 32,200 32,200 0
2650 61850 AAA► STATE OMBUDSMAN 243,600 14,900 14,900 0
2650 61866 AAA STATE CASE MANAGEMENT 108, 550 201 ,600 201 ,600 0
2650 61875 AAA STATE COUNSELING 0 78 , 100 78 , 100 0
2650 61880 AAA► STATE CHORE 104,300 84 , 800 84 , 800 0
2650 61885 AAA STATE TRANSPORTATION 84, 100 124 , 300 124 , 300 0
2650 61890 AAA STATE PART Cl 0 13 , 000 13 , 000 0
2650 61895 AAA STATE PART C2 41 , 800 114,500 114 , 500 0
2650 61900 AAA STATE SHELF STABLE MEALS 0 4, 000 4 , 000 0
2650 61905 AAA► STATE VISUALLY IMPAIRED 35 ,400 24 ,700 24 , 700 0
2650 61915 AAA STATE DENTAL VISION & HEARING 75 ,600 164 , 000 164 , 000 0
2650 61925 AAA STATE PART E RESPITE 0 19 ,600 19 ,600 0
2650 61930 AAA STATE SOUTH COUNTY RVNA 30, 350 52, 000 52, 000 0
2650 61931 STATE IN HOME - HOMEMAKER 94, 500 0 0 0
2650 61932 STATE IN HOME - PERSONAL CARE 34, 500 0 0 0
2650 61935 AAA PART E GRANDPARENTING DPARENTIN G 6,500 0 0 0
2650 61940 AAA PART E CAREGIVER 27,800 27,000 27,000 0
2650 61945 AAA PART E RESPITE 63 , 700 41 , 000 41 ,000 0
TOTAL HUMAN SERVICES 8 ,305, 800 8,924, 600 L924,600 0
394
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER : Summary — All Budget Units in Human Services Fund
DEPARTMENT DESCRIPTION : See Individual Units .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY N E xT FY
Personnel Services $ 4 , 998 , 747 $ 5 , 893 , 800 $ 5 , 761 , 950 $ 5 , 761 , 950
Supplies 338 , 046 286, 300 182 , 300 182 , 300
Purchased Services 2 , 413 , 769 2 , 125 , 700 2 , 707 , 500 2 , 707 , 500
Fixed Charges 319 , 989 0 272 , 850 272 , 850
Gross County Cost $ 8 , 070 , 551 $ 8 , 305 , 800 $ 8 , 924 , 600 $ 8 , 924 , 600
Revenue 8 , 296 , 563 8 , 374 , 349 8, 912 , 249 8 , 912 , 249
Net County Cost $ - 226 , 012 $ - 68, 549 $ 12 , 351 $ 12 , 351 _
Budget Positions 85 87 89 89
SUMMARY OF CHANGES : See Individual Budget Units.
OBJECTIVES : See Individual Budget Units.
BOARD ACTION : See Individual Budget Units .
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services
goals following the Social Services Fund Summary for all budget units in this fund .
395
BUDGET UNIT R
AGENCY/DEPA► RTMENT NAME : HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER : Wagner/Peyser - - 2625-61460 [Formerly 60000-2626]
DEPARTMENT DESCRIPTION : Administer all Job Service activities in Weld County.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY _ CURRENT FY NEXT FY NEXT FY
•
Personnel Services $ 634 , 931 $ 650, 000 $ 760 , 000 $ 760 , 000
Supplies 61 , 129 38 , 600 30 , 000 30 , 000
Purchased Services 109 , 927 65 , 000 123 , 100 123 , 100
Fixed Charges 67 , 373 0 50 , 000 50 , 000
Gross County Cost $ 873 , 360 $ 753 , 600 $ 963 , 100 $ 963 , 100
Revenue 873 , 660 753, 600 963 , 100 963 , 100
Net County Cost $ - 300 $ 0 $ 0 $ 0
Budget Positions 19 19 19 19
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 9 , 670 9 , 638 9 , 638
Veteran Service-to-Career Grant Participants 18 12 -
Efficiency Measures
Per capita cost $ 2 . 779 $ 2 . 328 $ 2 . 891
Effectiveness Measures (desired results )
Entered Employment Rate 60 . 56% 59 . 00% 59 . 00%
396
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER : Summer Job Hunt - 2625-61461 [Formerly 60000-2627]
DEPARTMENT DESCRIPTION : Administer youth employment program for the summer months.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 29 , 745 $ 31 , 500 $ 34 , 600 $ 34 , 600
Supplies 1 , 065 2 , 600 300 300
Purchased Services 5 ,472 5 , 900 3 , 800 3 , 800
Fixed Charges 3 , 718 0 1 , 300 1 , 300
Gross County Cost $ 40 , 000 $ 40 , 000 $ 40 , 000 $ 40 , 000
Revenue 40 , 204 40 , 000 40 , 000 40 , 000
Net County Cost $ - 204 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 2 , 246 2 , 700 2 , 700
Efficiency Measures
Per capita cost $ 0 . 127 $ 0 . 124 $ 0 . 120
397
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS FUND
WIOA (Adult) 2625-61401
BUDGET UNIT TITLE AND NUMBER : and H1 B 2625-61410 [Formerly 60000-2636]
DEPARTMENT DESCRIPTION : This program provides employment and training for eligible
adults .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 399 , 576 $ 410, 000 $ 360 , 000 $ 360 , 000
Supplies 3 , 532 5 , 000 2 , 000 2 , 000
Purchased Services 370 ,466 300 , 000 300 , 000 300 , 000
Fixed Charges 30 , 090 0 20 , 000 20 , 000
Gross County Cost $ 803 , 664 $ 715 , 000 $ 682 , 000 $ 682 , 000
Revenue 803 , 676 715, 000 682 , 000 682 , 000
Net County Cost $ - 12 $ 0 $ 0 $ 0
Budget Positions 6 6 6 6
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 296 267 267
Efficiency Measures
Per capita cost $ 2 . 557 $ 2 . 208 $ 2 . 047
Effectiveness Measures (desired results )
Entered employment rate 75 . 14% 79 . 60% 79 . 60%
398
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SERVICES RIND
WIOA (Youth ) 2625-61450161451
BUDGET UNIT TITLE AND NUMBER : [Formerly 60000-2637]
DEPARTMENT DESCRIPTION : This program provides employment and training programs for
in-school and out-of-school youth .
DEPARTMENT DESCRIPTION : This program provides employment and training
programs for in-school and out-of-school youth .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 407 , 354 $ 525, 000 $ 455 , 000 $ 455 , 000
S upplies 3 , 059 5 , 000 8 , 000 8 , 000
Purchased Services 194 , 112 205 , 000 180 , 000 180 , 000
Fixed Charges 24 , 840 0 21 , 000 21 , 000
Gross County Cost $ 629 , 365 $ 735 , 000 $ 664 , 000 $ 664 , 000
Revenue 628 , 841 735, 000 664 , 000 664 , 000
N et County Cost $ 524 $ 0 $ 0 $ 0
Budget Positions 8 8 8 8
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 216 202 202
Efficiency Measures
Per capita cost $ 2 . 002 $ 2 . 270 $ 1 . 993
Effectiveness Measures (desired results )
Entered Employment rate (Older Youth ) 68 .28% 60 . 00% 60 . 00%
S kill Attainment rate (Younger Youth ) 53 . 38% 59 . 00% 59 . 00%
399
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RAND
BUDGET UNIT TITLE AND NUMBER : 10% Incentive Grant ( CIMS ) 60000-2639
DEPARTMENT DESCRIPTION : To foster the development and continuous improvements of
the Weld County region workforce system .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 45 , 444 $ 8 , 000 $ 45 , 000 $ 45 , 000
S upplies 0 0 0 0
P urchased Services 3 , 058 0 46 , 000 46 , 000
Gross County Cost $ 48 , 502 $ 8 , 000 $ 91 , 000 $ 91 , 000
Revenue 48 , 728 8 , 000 91 , 000 91 , 000
N et County Cost $ - 226 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : Grant funding has increased , but no other significant changes to this
program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost $ 0 . 154 $ 0 . 025 $0 . 273
400
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
WIO►A ( Dislocated Worker Prog )
BUDGET UNIT TITLE AND NUMBER : 2625-61420/61430/61440 [Formerly 60000-26431
DEPARTMENT DESCRIPTION : This program provides retraining for laid off clients.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 493 , 051 $ 600, 000 $ 400 , 000 $ 400 , 000
Supplies 3 , 111 4 , 000 7 , 000 7 , 000
Purchased Services 277 ,489 296 , 000 200 , 000 200 , 000
Fixed Charges 23 , 447 0 20 , 000 20 , 000
Gross County Cost $ 797 , 098 $ 900 , 000 $ 627 , 000 $ 627 , 000
Revenue 797 , 095 900, 000 627 , 000 627 , 000
Net County Cost $ 3 $ 0 $ 0 $ 0
Budget Positions 2 2 3 3
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 146 139 139
RESEA Claimants Scheduled for 1 s' RESEA 489 123 123
Apprenticeship USA Participants 11 9 9
Efficiency Measures
Per capita cost $ 2 . 536 $ 2 . 780 $ 1 . 882
Effectiveness Measures (desired results )
Entered employment rate 78 . 31 % 80 . 30% 80 . 30%
401
BUDGET UNIT RE UEST SSUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS FUND
BUDGET UNIT TITLE AND NUMBER : Fduuc2tinn2l I Ah - 2A45-A1200 [Formerly A0000-2645]
DEPARTMENT DESCRIPTION : This fund covers the cost of operating the Computer Education
Lab .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 161 , 065 $ 200, 000 $ 200 , 000 $ 200 , 000
Supplies 33 , 034 75 , 000 5 , 000 5 , 000
Purchased Services 38 , 894 21 , 000 30 , 000 30 , 000
Fixed Charges 14 , 066 0 10 , 000 10 , 000
Gross County Cost $ 247 , 059 $ 296 , 000 $ 245 , 000 $ 245 , 000
Revenue 254 , 541 296, 000 245 , 000 245 , 000
Net County Cost $ - 7 , 482 $ 0 $ 0 $ 0
Budget Positions 4 4 4 4
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1 , 003 2 , 500 2 , 500
Efficiency Measures
Per capita cost $ 0 . 786 $ 0 . 914 $ 0 . 735
Effectiveness Measures (desired results )
GED's obtained 78 120 120
402
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: AmPriCnrps Prang - 2646-61300 [Fnrmnrly 60000-2646]
DEPARTMENT DESCRIPTION : The AmeriCorps Program is a youth corps work program .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services 154 , 810 $ 105 , 000 $ 200 , 000 $ 200 , 000
Supplies 7 , 315 4 , 800 10 , 000 10 , 000
Purchased Services 29 ,245 9 , 300 21 , 000 21 , 000
Fixed Charges 7 , 718 0 5 , 000 5 , 000
Gross County Cost $ 199 , 088 $ 119 , 100 $ 236 , 000 $ 236 , 000
Revenue 235 , 308 200, 000 236 , 000 236 , 000
Net County Cost $ - 36 , 220 $ - 80 , 900 $ 0 $ 0
Budget Positions 1 1 1 1
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants in program 23 34 38
Efficiency Measures
Per capita cost $ 0 . 633 $ 0 . 368 $ 0 . 708
Effectiveness Measures (desired results )
Clients completing program 23 34 38
403
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging (Admin . ) 2650-61700
BUDGET UNIT TITLE AND NUMBER : [Formerly Amon-2A51 ]
DEPARTMENT DESCRIPTION : This Older American ' s Act Grant administers the Senior
programs of the Area Agency on Aging .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 53 , 636 $ 98 , 500 $ 76 , 500 $ 76 , 500
Supplies 0 0 0 0
Purchased Services 12 , 068 9 , 500 6 , 700 6 , 700
Fixed Charges 1 , 786 0 1 , 800 1 , 800
Gross County Cost $ 67 , 490 $ 108 , 000 $ 85 , 000 $ 85 , 000
Revenue 55 , 139 95 , 649 72 , 649 72 , 649
Net County Cost $ 12 , 351 $ 12 , 351 $ 12 , 351 $ 12 , 351
Budget Positions 3 3 4 4
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Programs administered 11 11 11
Efficiency Measures
Per capita cost ( other) $ 0 . 215 $ 0 . 334 $ 0 . 255
404
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS FUND
AAA ( Support) 2650-61705/61710/61715/61720/61725/
BUDGET UNIT TITLE AND NUMBER : A173f/61735/1 174fh11745 [FnrmrIy MOM-2A52]
DEPARTMENT DESCRIPTION : This grant provides several contracted services to the elderly;
legal counseling , ombudsman services , homemaker services , personal care , peer counseling ,
outreach , and transportation .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY N E T FY NEXT FY
Personnel Services $ 20 , 858 $ 80 , 000 $ 130 , 000 $ 130 , 000
Supplies 13 , 753 0 0 0
Purchased Services 117 , 160 120 , 000 155 , 000 155 , 000
Fixed Charges 1 , 620 0 5 , 000 5 , 000
Gross County Cost $ 153 , 391 $ 200 , 000 $ 290 , 000 $ 290 , 000
Revenue 153 , 391 200, 000 290 , 000 290 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions 4 5 5 5
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
405
HUMAN SERVICES AREA ON AGING
( CONTINUED )
60000 - 2650
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Outreach — Hispanic Senior Outreach 697 697 667
Peer Counseling 409 409 852
Legal consultation/representation 459 459 700
Homemaker and personal care 4 , 422 4 , 422 1 , 147
Ombudsman Services 1 , 271 803 850
Transportation 5 , 850 5 , 850 5 , 571
Efficiency Measures
Per capita cost $ 0 . 488 $ 0 . 618 $ 0 . 870
Effectiveness Measures (desired results )
Work output goals are maintained Yes Yes Yes
406
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging (Congregate Meal Program )
BUDGET UNIT TITLE AND NUMBER : 2650-61750 CFnrmr1y 60000-265m
DEPARTMENT DESCRIPTION : This grant provides meals to the senior population at 23
nutrition sites around the county.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 157 , 389 $ 180, 000 $ 155 , 000 $ 155 , 000
Supplies 11 , 684 12 , 000 25 , 000 25 , 000
Purchased Services 458 ,290 420 , 000 400 , 000 400 , 000
Fixed Charges 9 , 339 0 10 , 000 10 , 000
Gross County Cost $ 636 , 702 $ 612 , 000 $ 590 , 000 $ 590 , 000
Revenue 636 , 702 612, 000 590 , 000 590 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions 3 3 3 3
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
I
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 53 , 834 53 , 834 50 , 000
Efficiency Measures
Per capita cost $ 2 . 025 $ 1 . 890 $ 1 . 771
407
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging ( Home Delivered Meals )/NSIP
BUDGET UNIT TITLE AND NUMBER : ?650-61751 /B1755 [FnrmPrly 60(l0fl-2654]
DEPARTMENT DESCRIPTION : This grant provides home delivered meals through Meals on
Wheels.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
S upplies 0 0 0 0
P urchased Services 87 , 394 91 , 100 170 , 000 170 , 000
Gross County Cost $ 87 , 394 $ 91 , 100 $ 170 , 000 $ 170 , 000
Revenue 87 , 394 91 , 100 170 , 000 170 , 000
N et County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals Served 16 , 177 16 , 177 22 , 500
Efficiency Measures
Per capita cost $ 0 . 278 $ 0 . 281 $ 0 . 510
Effectiveness Measures (desired results )
Work output goals are maintained . Yes Yes Yes
408
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging { Health Services} 2650-61760
BUDGET UNIT TITLE AND NUMBER : [Fnrmerly Amon-2655]
DEPARTMENT DESCRIPTION : This grant provides health services to the senior community.
This grant supports evidence- based health programs.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 12 , 103 $ 15 , 000 $ 18 , 500 $ 18 , 500
Supplies 0 0 0 0
Purchased Services 553 0 750 750
Fixed Charges 774 0 750 750
Gross County Cost $ 13 , 430 $ 15 , 000 $ 20 , 000 $ 20 , 000
Revenue 13 , 430 15 , 000 20 , 000 20 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions 1 1 1 1
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 232 303 350
Efficiency Measures
Per capita cost $ 0 . 043 $ 0 . 046 $ 0 . 060
Effectiveness Measures (desired results )
Work output goals are maintained Yes Yes Yes
409
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging (Co . Health Foundation )
BUDGET UNIT TITLE AND NUMBER : 2650-R17Fi.Fi [Fnrmr1y Bo(le(l-265R]
DEPARTMENT DESCRIPTION : This grant provides health services to the senior community,
providing long-term care information and assistance for individuals 18 years of age and older.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 9 , 995 $ 65 , 000 $ 50 , 000 $ 50 , 000
Supplies 0 0 0 0
Purchased Services 416 0 0 0
Fixed Charges 582 0 0 0
Gross County Cost $ 10 , 993 $ 65 , 000 $ 50 , 000 $ 50 , 000
Revenue 0 65 , 000 50 , 000 50 , 000
Net County Cost $ 10 , 993 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost $ 0 . 035 $ 0 . 201 $ 0 . 150
Effectiveness Measures (desired results )
Work output goals are maintained Yes Yes Yes
410
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging ( Elder Abuse Grant)
BUDGET UNIT TITLE AND NUMBER : 2650-61770 Formerly 60000-26571
DEPARTMENT DESCRIPTION : This grant provides for educational training to the community
on elder abuse .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2 , 443 $ 2 , 500 $ 1 , 750 $ 1 , 750
Supplies 0 0 0 0
Purchased Services 108 0 250 250
Fixed Charges 150 0 0 0
Gross County Cost $ 2 , 701 $ 2 , 500 $ 2 , 000 $ 2 , 000
Revenue 2 , 701 2 , 500 2 , 000 2 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Ombudsman Services 10 13 8
Efficiency Measures
Per capita cost $ 0 . 009 $ 0 . 008 $ 0 . 006
Effectiveness Measures (desired results )
Education of long term staff Yes Yes Yes
411
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging (Special Ombudsman )
BUDGET UNIT TITLE AND NUMBER : 2650-61775 [Formerly 60000-2658]
DEPARTMENT DESCRIPTION : These funds supplement the Ombudsman program .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 9 , 166 $ 11 , 100 $ 6 , 600 $ 6 , 600
Supplies 0 0 0 0
Purchased Services 445 0 1 , 400 1 ,400
Fixed Charges 544 0 0 0
Gross County Cost $ 10 , 155 $ 11 , 100 $ 8 , 000 $ 8 , 000
Revenue 10 , 155 11 , 100 8 , 000 8 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Complaints investigated 100 140 150
Efficiency Measures
Per capita cost $ 0 . 032 $ 0 . 034 $ 0 . 024
Effectiveness Measures (desired results )
Work outputs are maintained Yes Yes Yes
412
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging (Single Entry Point/HCA)
BUDGET UNIT TITLE AND NUMBER : 2659Q5-A17RnIAI7Qn [Fnrmerly BOOM-265999
DEPARTMENT DESCRIPTION : This grant provides case management services to Medicaid
eligible clients.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 706 , 090 $ 2 , 000 , 000 $ 2 , 100 , 000 $ 2, 100 , 000
Supplies 54 , 160 500 3 , 000 3 , 000
Purchased Services 104 , 539 28 , 000 180 , 000 180 , 000
Fixed Charges 97 , 498 0 100 , 000 100 , 000
Gross County Cost $ 1 , 962 , 287 $ 2 , 028 , 500 $ 2 , 383 , 000 $ 2 , 383 , 000
Revenue 2 , 167 , 693 2 , 028 , 500 2, 383 , 000 2 , 383 , 000
Net County Cost $ - 205 , 406 $ 0 $ 0 $ 0
Budget Positions 32 32 32 32
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1 , 516 1 ,415 1 ,460
Efficiency Measures
Per capita cost $ 6 . 242 $ 6 . 266 $ 7 . 153
Effectiveness Measures (desired results )
Divert Medicaid Eligible clients from 1 , 516 1 ,415 1 ,460
Institutional care to cost effective home care
413
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging ( CCT) - - 2650-61785
BUDGET UNIT TITLE AND NUMBER : [Fnrmerly Fi(1000-?680]
DEPARTMENT DESCRIPTION : This area includes minor sources of funding that supplement
the aging programs , including Colorado Choice Transition (CCT).
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 8 , 822 $ 12 , 900 $ 4 , 000 $ 4 , 000
Supplies 0 0 0 0
Purchased Services 675 200 500 500
Fixed Charges 309 0 0 0
Gross County Cost $ 9 , 806 $ 13 , 100 $ 4 , 500 $ 4 , 500
Revenue 9 , 853 13 , 100 4 , 500 4 , 500
Net County Cost $ - 47 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 22 19 20
Efficiency Measures
Per capita cost $ 0 . 031 $ 0 . 040 $ 0 . 014
414
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND
Area Agency on Aging (VALE ) - - 2650-61805
BUDGET UNIT TITLE AND NUMBER : [Fnrmerly Fi(1non-?687]
DEPARTMENT DESCRIPTION : This area includes minor sources of funding that supplement
the aging programs. These funds supplement the ombudsman program .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 9 , 363 $ 9 , 300 $ 5 , 000 $ 5 , 000
S upplies 200 0 0 0
P urchased Services 437 700 0 0
Gross County Cost $ 10 , 000 $ 10 , 000 $ 5 , 000 $ 5 , 000
Revenue 10 , 000 10 , 000 5 , 000 5 , 000
N et County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : This will be the final year of our use of the VALE Grant for these
purposes .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 81 133 65
Efficiency Measures
Per capita cost $ 0 . 032 $ 0 . 031 $ 0 . 015
Effectiveness Measures (desired results )
Maintain work output goals Yes Yes Yes
415
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND
Area Agency on Aging (State Funds )- 2650-61835-61925
BUDGET UNIT TITLE AND NUMBER : [Formerly 60000-2671 ]
DEPARTMENT DESCRIPTION : State General Fund appropriation intended to mirror Federal
Funding of the Older Americans Act Administration , Information and Assistance , Health
promotions, Education , Ombudsman , Homemaker, Personal Care , Outreach , Case
Management, Adult Day Care, Counseling , Chore , Transportation , Congregate Meals, Home-
Delivered Meals , Visually Impaired , Reassurance , Dental-Vision- Hearing , Senior Centers
Operations, Respite .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 478 , 841 $ 550 , 000 $ 550 , 000 $ 550 , 000
Supplies 63 , 204 135 , 000 90 , 000 90 , 000
Purchased Services 430 , 831 400, 000 760 , 000 760 , 000
Fixed Charges 25 , 994 0 20 , 000 20 , 000
Gross County Cost $ 998 , 870 $ 1 , 085 , 000 $ 1 ,420 , 000 $ 1 , 420 , 000
Revenue 998 , 860 1 , 085 , 000 1 , 420 , 000 1 , 420 , 000
Net County Cost $ 10 $ 0 $ 0 $ 0
Budget Positions 1 2 2 2
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED.
Work Outputs
Dental/Vision/Hearing Clients Served 84 132 160
Meals served 20 , 507 20 , 507 19 , 437
Other clients served 13 , 000 13 , 000 13 , 000
Efficiency Measures
Per capita cost $ 3 . 178 $ 3 . 351 $ 4 . 262
416
BUDGET UNIT RE UEST SSUMMARY
AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND
AAA — Part E-GrandparentingfCaregiver SupportfResp
BUDGET UNIT TITLE AND NUMBER : 2650-61935161940161945 [Formerly 60000-2673]
DEPARTMENT DESCRIPTION : This program provides support to family who are caring for
relatives at home .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 58 , 708 $ 31 , 000 $ 40 , 000 $ 40 , 000
Supplies 75 , 535 0 0 0
Purchased Services 86 , 972 67 , 000 75 , 000 75 , 000
Fixed Charges 3 , 176 0 5 , 000 5 , 000
Gross County Cost $ 224 , 391 $ 98 , 000 $ 120 , 000 $ 120 , 000
Revenue 224 , 387 98 , 000 120 , 000 120 , 000
Net County Cost $ 4 $ 0 $ 0 $ 0
Budget Positions 1 1 1 1
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Care giver Support - units of services 3 , 107 4 , 040 4 , 982
Efficiency Measures
Per capita cost $ 0 . 714 $ 0 . 303 $ 0 . 360
Effectiveness Measures (desired results }
Maintain requirements of grant Yes Yes Yes
417
BUDGET UNIT R
AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND
Comm . Services Block Grant - - 267895 - 61600-61650
BUDGET UNIT TITLE AND NUMBER : [Formerly 60000-267895]
DEPARTMENT DESCRIPTION : This grant provides a range of community services to the low
income and elderly of the community.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 145 , 357 309 , 000 $ 170 , 000 $ 170 , 000
Supplies 7 , 265 3 , 800 2 , 000 2 , 000
Purchased Services 85 ,218 87 , 000 54 , 000 54 , 000
Fixed Charges 6 , 965 0 3 , 000 3 , 000
Gross County Cost $ 244 , 805 $ 399 , 800 $ 229 , 000 $ 229 , 000
Revenue 244 , 805 399, 800 229 , 000 229 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES : No significant changes to this program are anticipated for 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Employment opportunities low-income
unskilled adult labor force 2 , 000 2 , 000 2 , 000
Efficiency Measures
Per capita cost $ 0 . 779 $ 1 . 235 $ 0 . 687
Effectiveness Measures (desired results
Work output goals maintained Yes Yes Yes
418
SPECIAL REVENUE FLINGS
Special Revenue Funds are established to account for taxes or other earmarked revenue of the
county which finance specified activities as required by law or administrative action .
CONTINGENCY FUND :
The Contingency Fund is funded at the level of $ 10 , 000 , 000 with $42 , 000 , 000 from property tax,
and $32 , 000 , 000 going into the fund balance . A beginning fund balance of $ 18 , 000 ,000 is
anticipated . An ending fund balance of $6x0 , 000 , 000 is projected , assuming no contingency funds
are needed in 2020 . The fund balance will serve as a stabilization reserve for fluctuating revenues
due to Weld County's heavy dependency on oil and gas assessed values that can fluctuate
dramatically from year to year due to production levels and price changes . Besides serving as a
general contingency reserve, the fund is available to mitigate impacts from the oil and gas
industry , such as unanticipated road and bridge heavy hauling impacts.
SOLID WASTE FUND :
The Solid Waste Fund is funded at the anticipated revenue level of fees at $2 , 000 , 000 . There is
an anticipated beginning fund balance of $2 , OO0►,000 . The Department of Public Health and
Environment costs for the Household Hazardous Waste program is projected to be $429, 265 .
$40 , 000 is budgeted for community clean-ups , and $90 , 000 to fund the roadside trash pick-up
program with Useful Public Service clients. $ 183 , 481 is funded for solid waste inspections and
monitoring by the Health Department. $ 141 , 457 is budget for indirect costs. $750 , 000 is budgeted
for repair work on county roads impacted by landfill traffic . $280, 797 is unallocated for road
projects or other items to mitigate landfill impacts .
CONSERVATION TRUST FUND :
The Conservation Trust Fund is budgeted at $456 ,0777 based upon the anticipated operating costs
for 2020 . The budget reflects funding of Island Grove Park only. Revenues are from the Colorado
Lottery proceeds .
EMERGENCY RESERVE FUND :
The Emergency Reserve Fund was established per Amendment One (TABOR ) , passed
November 3 , 1992. The amendment requires that an emergency reserve be created to be used
for declared emergencies only . It also requires each local government to reserve one percent or
more for 1993 , two percent or more for 1994 , and three percent or more for all later years of the
fiscal year spending , excluding bonded debt service . Caused reserves apply to the next year's
reserve . With the adoption of the new accounting rules under GASB 54 the three-percent TABOR
emergency reserve required by Article X , Section 20( 5) of the Colorado Constitution shall be a
restricted fund balance in the General Fund in an amount equal to eight-million dollars or three-
percent of the TABOR revenue limit , whichever is greater. This Emergency Reserve Fund will no
longer be used to budget or account for the TABOR emergency reserve.
419
CONSERVATIN FUND
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
LOTTERY
2200 73700 4332 LOTTERY 435,000 435,000 435,000 0
MISCELLANEOUS
2200 73700 4610 EARNINGS ON INVESTMENTS 10,000 10,000 10,000 0
TOTAL CONSERVATION FUND 445,000 445,000 445 ,000 0
420
CONSERVATION TRUST
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Ore Ex • enditure Function Bud let Re • uest Recommend Final
2200 73700 CONSERVATION TRUST 440 , 579 456,677 456 ,677 0
TOTAL CONSERVATION TRUST 440,579 456,677 456,677 0
421
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : CONSERVATION TRUST FUND
BUDGET UNIT TITLE AND NUMBER : Conservation Trust Fund - - 2200-73700
DEPARTMENT DESCRIPTION : Accounts for revenue received from the State of Colorado to be
used for the acquisition , development, and maintenance of new conservation sites within Weld
County.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 417 , 616 440 , 579 456 , 677 456 , 677
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 417 , 616 $ 440 , 579 $ 456 , 677 $ 456 , 677
Revenue 440 , 140 445 , 000 445 , 000 445 , 000
Net County Cost $ - 22 , 524 $-4 ,421 $ 11 , 677 '
$ 11 , 677
SUMMARY OF CHANGES : Revenue from the Colorado Lottery is being projected at $435 , 000
and $ 10 , 000 from interest earnings. For 2020 , the budget for the county buildings at Island Grove
Park is proposed at $644, 277 . Revenue from rents and facility use fees for 2020 is estimated at
$ 187 , 600 . The county payment for 2020 maintenance is proposed at $456 , 677 , which is an
increase of $ 16 , 098 or 3 . 65% from the 2019 payment. The increase is primarily in salaries and
benefits, utilities and maintenance costs . The workload in the Island Grove buildings is changing
to more and more requests from Extension and 4-H for use of the facility. Historically, when the
final costs are reconciled with the City of Greeley at the end of the year the amount paid by the
county is less than budgeted .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
422
CONSERVATION TRUST I U N T
( CONTINUED )
2200 - 73700
FINANCE/ADMINISTRATION RECOMMENDATION ( CONTINUED ) :
Historically, the following is the amount of money received annually since the lottery started :
1983 $ 194 , 698 2002 $391 , 780
1984 195, 304 2003 385 , 070
1985 151 , 033 2004 361 , 926
1986 138, 069 2005 371 , 213
1987 162 , 736 2006 453 , 233
1988 154 , 074 2007 423 , 260
1989 130 , 764 2008 430 , 795
1990 136 , 726 2009 408 , 648
1991 200 , 103 2010 386 , 999
1992 220 , 219 2011 376 , 031
1993 264 , 371 2012 411 ,891
1994 205 , 534 2013 450 , 659
1995 327 , 162 2014 404 , 589
1996 312 , 024 2015 358 ,431
1997 356 , 262 2016 487 , 550
1998 373 , 962 2017 436 , 368
1999 286 , 971 2018 429 , 897
2000 358 , 802
2001 361 , 050
The funds have been used for maintenance and development of Island Grove Park and the
Missile Site Park, with the exception of the following items:
Entity Purpose Amount
1983 :
Greeley Civic Auditorium $ 141 , 464
1984 :
Greeley Civic Auditorium $ 143 , 000
1985 :
Greeley Civic Auditorium $ 90 , 000
1986 :
Greeley Civic Auditorium $ 51 , 500
LaSalle Community Center 10 , 000
Ault Park System 7 , 500
Dacono Park Improvements 3 , 000
Windsor Park Improvements 6 , 000
Ft. Lupton Pearsin Park Sports Complex 10 , 000
Independence Stampede Headquarters Facility 5 , 000
Since 1987 all funds have gone to the two county parks. Beginning in 2002 , only Island
Grove Park has been funded .
423
CONSERVATION TRUST FUND
( CONTINUED )
2200 - 73700
FINANCE/ADMINISTRATION RECOMMENDATION ( CONTINUED ) :
In 1984 , the Board adopted the following criteria , in priority order, for the use and allocation of
Weld County lottery funds . This policy remains in force today:
1 . To maintain and develop the two existing county parks .
2 . Projects must enhance the quality of life for the citizens of Weld County.
3 . Projects must contribute to , or compliment, the economic development activities
of Weld County.
4 . Projects must have an area impact or significance .
5 . Funds used for local community projects must have substantial local support.
6 . Outside of existing county parks, no operating funds shall be contributed to
projects.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Island Grove Park Visitors 419 , 000 420 , 000 420 , 000
Efficiency Measures
Per capita cost ( county support) $ 1 . 32 $ 1 . 36 $ 1 . 37
Cost Per Visitor $0 . 997 $ 1 . 049 $ 1 . 087
BOARD ACTION :
424
CONTINGENCY FUND
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
TAXES
2300 90300 4112 CURRENT PROPERTY TAXES 32,000,000 42,000,000 42,000,000 0
TOTAL CONTINGENCY 32,000,000 42,000,000 42,000,000 0
425
CONTINGENCY
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
2300 90300 CONTINGENT 10, 000 , 000 10, 000 , 000 10 , 000 ,000 0
TOTAL CONTINGENT FUND 10,000,000 10,000,000 10:000x000 0
426
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : CONTINGENCY FUND
BUDGET UNIT TITLE AND NUMBER : Contingency Fund - - 2300-90300
DEPARTMENT DESCRIPTION : The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 32 , 000 , 000 10 , 000 , 000 10 , 000 , 000 10 , 000 , 000
Capital 0 0 0 0
Gross County Cost $ 0 $ 10 , 000 , 000 $ 10 , 000 , 000 $ 10 , 000 , 000
Revenue/Fund Bal . 20 , 014 , 105 -22 , 000 , 000 -32 , 000 , 000 -32 , 000, 000
Net County Cost $ 11 , 985 , 895 $ 32 , 000 , 000 $ 42 , 000 , 000 $ 42 , 000 , 000
SUMMARY OF CHANGES : The Contingency Fund is funded at the level of $ 10 , 000 , 000 with
$42 , 000 , 000 from property tax, and $32 , 000 , 000 going into the fund balance . A► beginning fund
balance of $ 18 , 000 , 000 is anticipated . An ending fund balance of $00 , 000 , 000 is projected ,
assuming no contingency funds are needed in 2020 . The fund balance will serve as a stabilization
reserve for fluctuating revenues due to Weld County's heavy dependency on oil and gas assessed
values that can fluctuate dramatically from year to year due to production levels and price
changes. Besides serving as a general contingency reserve , the fund is available to mitigate
impacts from the oil and gas industry, such as unanticipated road and bridge heavy hauling
impacts.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
427
EMERGENCY RESERVE FUND
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
TAXES
2400 53100 4112 CURRENT PROPERTY TAXES 0 0 0 0
TOTAL EMERGENCY RESERVE FUND 0 0 0 0
428
EMERGENCY RESERVE
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
2400 53100 EMERGENCY RESERVE 0 0 0 0
TOTAL EMERGENCY RESERVE 0 0 0 0
429
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : EMERGENCY RESERVE FUND
BUDGET UNIT TITLE AND NUMBER : Emergency Reserve - - 2400-53100
DEPARTMENT DESCRIPTION : The Emergency Reserve Fund is established per Amendment
One (TABOR ), passed November 3 , 1992, which requires that an emergency reserve be
established to be used for declared emergencies only, and that each local government shall
reserve for 1993 , 1 percent or more, for 1994 , 2 percent or more, and for all later years , 3 percent
or more of the fiscal year spending , excluding bonded debt service . Caused reserves apply to
the next year's reserve .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 0 $ 0
SUMMARY OF CHANGES : With the adoption of the new accounting rules under GASB 54 the
three-percent TABOR emergency reserve required by Article X , Section 20( 5 ) of the Colorado
Constitution shall be a restricted fund balance in the General Fund in an amount equal to eight-
million dollars or three- percent of the TABOR revenue limit, whichever is greater. This Emergency
Reserve Fund will no longer be used to budget or account for the TABOR emergency reserve .
FINANCE/ADMINISTRATION RECOMMENDATION : Concur with policy per GASB 54 .
BOARD ACTION : Reaffirmed policy per GASB 54 .
430
SOLID WASTE
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
CHARGE FOR SERVICES
2700 90200 4410 CHARGE FOR SERVICES 1 ,650}000 27000,000 220002000 0
TOTAL SOLID WASTE 1 ,650,000 2,000,000 2,000,000 0
431
SOLID WASTE
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
2700 21240 TRANSFER 85 ,000 85 ,000 85 ,000 0
2700 90200 SOLID WASTE 987 ,962 552 ,254 552 ,254 0
2700 90200 TRANSFER 577 , 038 1 , 362 ,746 1 , 362 ,746 0
TOTAL SOLID WASTE 1 ,650,000 270007000 2,000;000 0
432
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOLID WASTE FUND
BUDGET UNIT TITLE AND NUMBER : Code Enforcement - - 2700-21240
DEPARTMENT DESCRIPTION : This budget accounts for code enforcement for littering , illegal
dumping , and roadside trash pick-up program .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 85 , 000 85 , 000 85 , 000 85 , 000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 85 , 000 $ 85 , 000 $ 85 , 000 $ 85 , 000
Revenue 0 0 0 0
Net County Cost $ 85 , 000 $ 85 , 000 $ 85 , 000 $ 85 , 000
SUMMARY OF CHANGES : The Code Enforcement function has been combined with the Animal
Control function in the Sheriff's Office. The cost of the code enforcement function is $85 , 000 .
See budget unit number 1000-21230 for a detailed discussion of the program .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval and funding of
program from the Solid Waste surcharge .
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Complaints 779 800 800
Efficiency Measures
Per capita cost (county support) $0 . 270 $0 . 263 $0 . 256
GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Sheriff Public
Safety Bureau ( Budget Unit 1000-21200) goals.
433
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : SOLID WASTE FUND
BUDGET UNIT TITLE AND NUMBER : Solid Waste Fund - - 2700-90200
DEPARTMENT DESCRIPTION : This fund accounts for revenue received from a surcharge on
dumping fees at solid waste disposal sites to combat environmental problems, promote trash
clean-up , provide for the household hazardous materials program , and to further improve and
develop landfill sites within the county.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Purchased Services 86 , 658 354 , 538 354 , 538 271 , 457
Fixed Charges 3 , 354 , 179 1 , 210 ,462 1 , 560 , 462 1 , 643 , 543
Capital 0 0 0 0
Gross County Cost $ 3 , 440 , 837 $ 1 , 565 , 000 $ 1 , 915 , 000 $ 1 , 915 , 000
Revenue/Fund Bal . 2 , 665 , 042 1 , 650 , 000 2 , 000 , 000 2 , 000 , 000
Net County Cost $ - 775 , 795 $ - 85 , 000 $ - 85 , 000 $ - 85, 000
SUMMARY OF CHANGES : The projected revenue estimate is $2 , 000, 000 up $350 , 000 over last
year and consistent with recent revenue trends. The Department of Public Health and
Environment costs for the Household Hazardous Waste program is projected to be $429 ,265 .
$40 , 000 is budgeted for community clean-ups, and $90 , 000 to fund the roadside trash pick-up
program with Useful Public Service clients. $ 183 , 481 is funded for solid waste inspections and
monitoring by the Health Department. $ 141 , 457 is budget for indirect costs. $750 , 000 is budgeted
for repair work on county roads impacted by landfill traffic. $280 , 797 is unallocated for road
projects or other items to mitigate landfill impacts .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
434
SOLID WASTE FUND
( CONTINUED )
2700 - 90200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Landfill Inspections 45 45 45
Household Hazardous Material ( HHM ) $429 , 925 $395 , 905 $429 , 265
Surcharge Collected $2 , 665, 042 $ 1 , 650 , 000 $2 , 000 , 000
Efficiency Measures
Per capita cost ( collected ) $8 . 23 $5 . 10 $6 . 00
Per capita HHM cost $ 1 . 36 $ 1 . 22 $ 1 . 29
435
s4' \ 1861 -1111
'
WILIUMMIC
COUNTY 6:<11)1
f
436
SEVEN YEAR TREND
Capital Expenditures
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
C
C
0
O
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437
CAPITAL EXPENDITURES FUND SUMMARY
The Capital Expenditures Fund was established to budget the financial resources used for the
acquisition or improvement of capital facilities of the county. A detailed Long Range Capital Plan
for 2020-2024 is presented in this section and relates to the specifics of the 2020 capital project
budget.
In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 500 , 000 in 2018 for
the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of the years 2019
and 2020 . Net cost to the county was the same over the three budget years, but the timing of
funding allowed the completion of the project sooner. The jail expansion is an additional 113, 575
square feet of building for 380 additional beds. The capital plan is consistent with the inmate
population projections that calls for the opening of added jail beds at the end of 2020.
The Capital Expenditures Fund accounts for various capital improvement projects for county
buildings . The 2020 program is funded at $32 , 725, 000 with $32 , 000, 000 in property tax, $225 , 000
from capital expansion fees , $500 , 000 from interest and fund balance reserve . Anticipated
projects include $350 , 000 for Public Works parking lot improvements and power pole lights , and
$200 , 000 to fence the Public Works complex, $ 1 , 200, 000 for an addition to Public Works
administration building , $750, 000 for Chase Building improvements , $ 1 , 500 , 000 to upgrade
Human Services Buildings, $801 , 000 for jail expansion equipment, $3, 000 , 000 for a car wash
facility , $2 , 000,000 to remodel an office building acquired in 2019 , $ 1 , 300 , 000 to remodel an office
building in the Weld Business Park , $2, 000 , 000 for the sheriff's evidence storage building,
$ 1 , 500 ,000 to remodel the Justice Center for new courtrooms, and $3 , 200 ,000 for special
projects. A carry-over beginning fund balance of $2 ,000 , 000 is anticipated , and $ 16 , 708 , 000
ending reserve fund balance for the future jail expansion ($ 15 , 418, 000 ), communications building
reserve ($850 ,000 ), and Downtown Greeley land reserve ($500 , 000 ) is anticipated at the end of
2020.
Capital projects impacting the 2020 and future years' operational costs include the additional jail
space planned for construction in 2018-2020 will impact the operational budget by $ 1 ,210 , 000 in
2021 , $ 770 , 000 in 2022 , and $ 1 , 100 , 000 in 2023 . In 2020 the addition of a 35 , 000 square foot
office building in the Weld Business Park will add approximately $ 100 , 000 per year for utilities
and maintenance . Special projects and Public Works facility projects are primarily cosmetic
enhancements to buildings that will not impact operating costs but will improve the appearance
and functionality of the buildings involved .
438
CAPITAL EXPENDITURES
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
TAXES
4000 17500 4112 CURRENT PROPERTY TAXES 11 ,000,000 32,000,000 32,000,000 0
MISCELLANEOUS
4000 17500 4610 EARNINGS ON INVESTMENTS 300,000 500,000 500,000 0
FEES
4000 17500 4730 OTHER FEES 225,000 225,000 225,000 0
TOTAL CAPITAL EXPENDITURES 11 ,525,000 32,725,000 32,725,000 0
439
CAPITAL EXPENDITURES
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 12 , 108 ,200 17, 957 , 000 17, 957 ,000 0
TOTAL CAPITAL EXPENDITURES 12,108,200 17,957,000 17,957,000 0
440
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : CAPITAL EXPENDITURE FUND
BUDGET UNIT TITLE AND NUMBER : Capital Expenditures - - 4000- 17500
DEPARTMENT DESCRIPTION : Capital projects for general county use . Created in accordance
with Section 29- 1 -301 ( 1 .2 ), C . R. S . , April 5 , 1984 . Formerly Public Works - County Buildings Fund
( Fund 33) .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 222 , 262 0 0 0
Purchased Services 188 , 144 0 0 0
Capital 10 , 049 ,477 12 , 108, 200 17 , 967 , 000 17 , 967 , 000
Gross County► Cost $ 10 , 469 , 883 $ 12 , 108, 200 $ 17 , 967 , 000 $ 17 , 967 , 000
Revenue/Fund Bal . 225 ,280 - 1 , 108 ,200 14 , 043 , 000 14 , 043 , 000
Net County Cost $ 10 , 234 , 603 $ 11 , 000, 000 $ 32 , 000 , 000 $ 32 , 000 , 000
SUMMARY OF CHANGES : In 2018 a supplemental appropriation of $40 , 000 , 000 was made to
fund $44 , 600 , 000 for the jail expansion . This reduced the planned funding of $20 , 000, 000 in each
of the years 2019 and 2020 . Net cost to the county was the same over the three budget years,
but the timing of funding allowed the completion of the project sooner. The jail expansion is an
additional 113 , 575 square feet of building for 380 additional beds. The capital plan is consistent
with the inmate population projections that calls for the opening of added jail beds at the end of
2020 .
The Capital Expenditures Fund accounts for various capital improvement projects for county
buildings . The 2020 program is funded at $32 , 726 , 000 with $32 , 000 , 000 in property tax, $226, 000
from capital expansion fees , $600 , 000 from interest and fund balance reserve . Anticipated
projects include $360 , 000 for Public Works parking lot improvements and power pole lights, and
$200 , 000 to fence the Public Works complex, $ 1 , 200, 000 for an addition to Public Works
administration building , $760 , 000 for Chase Building improvements , $ 1 , 600 , 000 to upgrade
Human Services Buildings, $861 , 000 for jail expansion equipment, $3, 000 , 000 for a car wash
facility, $2 , 000 , 000 to remodel an office building acquired in 2019 , $ 1 , 300 , 000 to remodel an office
building in the Weld Business Park , $2, 000 , 000 for the Sheriff's evidence storage building ,
$ 1 , 500 , 000 to remodel the Justice Center for new courtrooms, and $3 ,296 , 000 for special
projects. A► carry-over beginning fund balance of $2, 000 , 000 is anticipated , and $ 16 , 768 , 000
ending reserve fund balance for the future jail expansion ( $ 16 ,418 , 000 ), Communications building
reserve ($860 , 000 ), and Downtown Greeley land reserve ($600 , 000 ) is anticipated at the end of
2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Budget reflects the 2020 funding level of
the Proposed Long Range Capital Plan for 2020 - 2024 . The actual plan is on the pages
immediately following .
BOARD ACTION : Approved as recommended .
441
WELD COUNTY
LONG RANGE CAPITAL PROJECTS
FIVE -YEAR PLAN
2020 - 2024
Presented By: Donald D . Warden
Director of Finance and Administration
September, 2019
442
LONG RANGE CAPITAL PROJECTS
FIVE YEAR PLAN
2020 - 2024
INTRODUCTION :
Section 14-3 of the Weld County Home Rule Charter provides:
"The Board may require that the Director of Finance and Administration submit, at
the time of submission of the annual budget, a five-year capital improvements
program and budget. Such program shall include recommended projects,
construction schedule, estimate of cost, anticipated revenue sources, methods of
financing , and such other information as may be required ."
This five-year plan projects capital improvements for 2020 - 2024 .
The recommended program for capital construction is intended as a guideline to be adjusted by
the Board of county commissioners on an annual basis . It represents flexible goals for organizing
solutions to county program needs, and it is intended to provide the Board of County
Commissioners with the perspective for making fiscal policy decisions . Annual modifications in
the plan will reflect necessary adjustments and priorities, changes in programs, and
readjustments of other county fiscal requirements.
This report has four 4) sections :
I . Introduction
. Financing Alternatives
3 . 2020 - 2024 Five-year Plan
4 . 2020 Budgetary Impact
The section on financing recommends a program for funding the next five years' capital
construction . This section lists the various sources of revenue currently available to the county,
and the alternatives available for financing the remainder of the capital projects program . The
2020 - 2024 five-year plan section provides a list of recommended projects and the time schedule
for the next five fiscal years. Additionally, it provides justification for the recommendation and
attempts to enumerate problems and recommended solutions for the capital improvements
program over the next five years. The project section describes each recommended project, and
provides information on the existing situation , the proposed solution , and the financing plan for
each project.
The last section of the report provides a recommended 2018 budget for the capital construction
program . It provides specific detail regarding each recommended project and the impact on the
2020 county budget.
443
FINANCING ALTERNATIVES
444
FINANCING
Overview :
There are a number of ways to finance capital improvement projects . Some of the most common
methods are :
1 . Pay as you g o :
Pay as you go is a method of financing capital projects with current revenues --
paying cash instead of borrowing against future revenues . Pay as you go has
several advantages. First, it saves interest cost . Second, pay as you go protects
borrowing capacity for unforeseen major outlays that are beyond any current year's
capacity. Third , when coupled with regular, steady completion of capital
improvements and good documentation and publicity, pay as you go fosters
favorable bond ratings when long term financing is undertaken . Finally, the
technique avoids the inconvenience and considerable cost associated with
marketing of bond issues , advisors, counsel, printing , etc .
However, there are practical and theoretical disadvantages to a pay as you go
policy. First, pay as you go puts a heavy burden on the project year. Second , it
creates awkward fluctuating expenditure cycles which do not occur with extended
financing . Third , a long-life asset should be paid for by its users throughout its
normal life rather than all at once by those who may not have the use of it for the
full term. Finally, when inflation is driving up construction costs, it may be cheaper
to borrow and pay today's prices rather than wait and pay tomorrow's.
2 . All borrowing policy :
An all borrowing policy or a substantial reliance on debt financing is another
approach . The annual available resources could be used entirely for debt service
with the size of the annual resources setting the limit on the amount that could be
borrowed .
3 . Capital reserve:
A capital reserve plan is an approach where the annual resources available could
be accumulated in one or more capital reserve funds, the amounts invested , and
when any funds become adequate to pay for a proposed project, the fund could
be expended . This is a good approach when a county has a capital requirement
which can wait. Accumulation of the necessary capital funds over a period of time
is a feasible approach , assuming a relatively stable construction dollar.
HEM 82- 1111 , passed in 1982 , specifically provides for a capital improvements trust
fund for capital reserves.
445
4 . Partial pay as you go policy :
A partial pay as you go policy is a common approach . Some of the annual
resources would be used to finance capital improvements directly, and the
remainder would go for supporting a debt program . Even if a local government
pursues a borrowing policy, an initial down payment out of current revenues is a
possibility. A customary five to ten percent down is a limited pay as you go policy
and assures that the voters authorizing the approval will make a cash contribution ,
so all the burden will not be postponed .
5 . Joint financing :
An ever increasing number of cities and counties are benefitting from joint
development of a project. The construction of a city/county office building and
recreational areas are examples . This avenue of funding and planning capital
projects normally is advantageous to both jurisdictions .
6 . Lease/Purchase :
Local governments can utilize lease/purchase methods for needed public works
projects by having it constructed by a private company or authority. The facility is
then leased by the jurisdiction on an annual or a monthly rental . At the end of the
lease period , the title to the facility can be conveyed to the jurisdiction without any
future payments. The rental over the years will have paid the total original cost-
plus interest . This method has been used successfully in a few jurisdictions. The
utilization of a building authority would fall under this category of financing .
Numerous considerations are involved in the selection of the foregoing approaches, or some
combination thereof:
1 . Political realities may preclude utilization of one or more of the above alternatives .
For example, the passage of general obligation bonds as a debt financing
mechanism has not met recent success at the polling places in most jurisdictions .
2 . The pay as you go concept has three distinct advantages .
A. It provides great flexibility to the county for future periods of economic
recession or depression but does not accumulate large fixed-charge costs.
B . It avoids the payment of interest charges.
C. It imposes upon public officials the full political responsibility for levy of the
taxes necessary to pay the local share of such projects.
3 . The debt financing approach has the advantage of spreading the cost over a
generation of current users of public facilities, thereby imposing upon each a
significant portion of the cost of each project.
4 . In an inflationary period , one must consider the extent to which prepayment for
capital outlay is warranted , when the opportunity for repayment of the principal and
interest in dollars that are less expensive can be arranged .
446
5 . During periods of rapid rise in costs, the time delay necessary to accumulate down
payments or full pay as you go resources invites higher costs which may wipe out
most, if not all , of the advantages of non-payment of interest.
In the five-year capital projects plan , a combination of funding methods will be recommended to
finance capital construction to balance the economy of a payment in full program with the fairness
of sharing the burden among present and future taxpayers .
This recommended financial program reflects consideration of many factors, including the
availability of cash , anticipated interest rates at the time of construction , and projected inflationary
cost increases that would result from project delays.
447
DEBT FINANCING
Before discussing specific types of borrowing , it is appropriate to review some of the basic
constitutional statutory provisions which generally are applicable to debt financing .
Article XI , section 6 , of the Colorado Constitution , provides that no debt may be created by a
political subdivision of the state , unless the question of incurring such debt has been approved by
a majority of the qualified electorate voting . Any obligation paid , or contracted to be paid , out of
a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs .
Haxby, 136 Colorado 168 , 315 p 2d 204 -- 1957 ) .
In addition to voter approval , Article XI , section 6 , requires the debt be incurred by adoption of a
legislative measure which is irrevocable until the indebtedness is fully paid or discharged . The
ordinance must:
1 . Set forth the purpose for which the bond proceeds will be applied , and
2 . Provide for the levy of the tax which , together with such other revenues as may be
pledged , will be sufficient to pay the principal and interest of the debt.
The Constitution delegates to the Legislature the duty to establish statutory limitations on the
incurrence of debt. The total amount of debt which a county may incur may not exceed three
percent (3% ) of the assessed value in the county , which is nearly $350 million dollars in Weld
County.
Section 4 of Article X , section 20 (TABOR Amendment ) , requires voter approval for any form of
multi-year debt. It states that an election is required : " Except for the refinancing of district bonded
debt at a lower interest rate or adding new employees to existing district pension plans , creation
of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever
without adequate present cash reserves pledged irrevocable and held for payments in all future
fiscal years."
In addition to the state statute , Section 14-6 of the Weld County Home Rule Charter specifies:
"The incurring of indebtedness by the county and the issuance of evidences of
such indebtedness shall be authorized , made and executed in accordance with the
laws of the state , including the borrowing of money to fund county projects , the
pledging of project revenues and repayment thereof, and the issuance of revenue
warrants , or revenue bonds , or other forms of evidence of such obligations."
Before discussing specific types of bonds, it is appropriate to review some of the general
characteristics of bonds. Bonds mature serially, that is , a portion of the principal is retired over
the entire term of the bond issue . Interest on municipal bonds is free from Federal Income Tax
which is an important feature to prospective purchasers. The term or the length of time to maturity
of municipal bonds can vary considerably. Generally , the last maturing bond comes due ten to
thirty years from the date of issue . Normally, the longer the maturity of the bonds, the higher the
yields or return on investment is demanded by the market price . Thus, a bond issue that runs
thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years.
448
General Obligation Bonds :
General obligation bonds are secured by a pledge of the full faith , credit and taxing power of the
county. The county is obligated to levy sufficient taxes each year to pay the principal and interest
of the bond issue . Consequently, general obligation bonds are a debt subject to the constitutional
and statutory provisions discussed earlier. Because the issue of general obligation bond pledges
its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal
and interest of the bond , it is generally agreed to be a more secure investment than other types
of bonds. Thus, the major advantage of general obligation financing is the low rate of interest as
compared to the interest of other types of bonds. The law permits general obligation bonds to
have a thirty-year term ; however, general obligation bond issues usually have terms of twenty
years or less.
General obligation bonds, in addition to being secured by full faith and credit of the issuer, may
provide additional security by pledging certain available revenues.
The major disadvantage of general obligation bonds is the fact that it does require voter approval
prior to issuance . Voter resistance to increased taxes may prevent a successful bond election .
Revenue Bonds :
Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue
derived from the project to be constructed, not by pledge of the full faith , credit, and taxing
authority of the county. Projects typically financed by revenue bonds include airports , stadiums,
and park facilities. Under the TABOR Amendment, revenue bonds can only► be used for enterprise
funds and operations.
Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds,
there should be a relationship between the type of revenue pledged for payment of the bonds and
the project to be financed . Although revenue bonds need not comply with the constitutional
statutory provisions generally applicable to a debt, there are several statutory provisions which
may affect the issuance of certain types of revenue bonds and the statutes should be consulted
for specific provisions regarding the issue of revenue bonds if this method is considered .
Revenue bonds are less secure than general obligation bonds because of the inability of the
issuer to levy taxes to assure the payment of principal and interest. Thus , there is normally a
higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years ,
frequently as long as thirty years .
The concept of issuing revenue bonds is based on the theory that certain projects which benefit
only certain individuals should be self-supporting and should be paid for by the user of that project
rather than the populace as a whole . Thus, airport revenue bonds are paid for by air travelers
and airlines and parking revenue bonds are paid for by users , etc.
In order for a county to issue a revenue bond , the system which generates the revenues to repay
the principal and interest of the bond must :
Have a good operating history documented by audited figures.
2 . Reflect good debt service coverage through use of a feasibility study
completed by a recognized expert in the field .
449
In analyzing a revenue bond issue for underwriting , an investment banker will look not only at
operating statistics and coverage , but also at more basic elements, such as the necessity of the
service , control over competition , and delinquency procedures . Revenue bonds are becoming
more popular because they do not require voter approval and do not apply in statutory debt limits.
Leases :
A less traditional method of financing county facilities is a lease arrangement. A lease is executed
with the county, which gives the county the option to purchase the equipment or facility during the
term of the lease. All or part of the lease payments may be applied to the purchase prices.
A bona fide lease option agreement is not a debt; however , an installment purchase program is a
debt. A bona fide lease/option agreement is characterized by two factors :
1 . Annual rental payments with automatic renewal of the lease unless
terminated by either party, and
2 . No obligation on the pad of the local government to purchase the property
if the lease is terminated .
Also , some court cases indicate the annual rental must be paid from non-property tax revenues
to avoid the lease being considered a general obligation . Upon exercise of the option , the local
government obtains full legal title to the property. Leases of this nature are distinctively different
from more conventional means of financing . Of primary importance is the security which underlies
the lease period . It is not a promise to levy taxes or a pledge of revenues from the system .
Rather, it is usually a promise to pay only one year at a time , with an implied intention to continue
payment until ownership is transferred. As ultimate security, the holder of the lease may look to
the asset which is being leased in the event of a default.
There is little statutory or judicial guidance in the area of leases of this type , and the obligation to
continue lease payments until title transfers is a moral , rather than a legal obligation . As a
consequence , the underwriting or placement of a lease is more difficult than the underwriting of
conventional bonds. The term of the leases generally is short, usually from seven to ten years.
Because the security underlying the lease is not good compared with conventional financing ,
interest rates on leases are higher.
450
Building Authority :
A building authority is a non-profit corporation which generally is formed at the request of the
governing body of the county or local jurisdiction , which also appoints the Board of Directors of
the corporation . Weld County created such an authority in 1987 , named the Weld County Finance
Corporation . The directors are the Director of Finance , County Attorney, and Director of Buildings
and Grounds , each appointed for ten-year terms.
The building authority issues its own bonds to finance a facility. To achieve the same lower
interest rates that traditional municipal bonds enjoy , the building authority must obtain a ruling
from the Internal Revenue service ( IRS ) that the interest on the authority's bonds is exempt from
Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are
issued on behalf of a political subdivision , which is determined based upon the following factors
as detailed in IRS Revenue Ruling 63-20 .
1 . The authority engages in activities which are essentially public in nature .
2 . The corporation is not organized for profit.
3 . The corporate income does not inure to the benefit of any private person .
4 . The political subdivision has a beneficial interest in the corporation , while the
indebtedness is outstanding , and it obtains full legal title to the property on the
retirement of the debt.
5 . The corporation has been approved by the political subdivision which has
approved the specific obligation of the corporation .
Like municipal bonds , bonds issued by a corporation usually are subject to registration and other
requirements of the Securities Act of 1933 and the Security Exchange Act of 1934 . After receiving
a favorable ruling from the IRS , a "no action" letter should be secured from the security and
Exchange Commission , exempting the authority's bonds from these requirements. The authority
then issues bonds pledging the annual rental payments as security. After issuance of bonds and
construction of the facilities, the authority leases the facilities to the county. Again , this must be
a bona fide lease and possess all the elements discussed under Lease/Purchase .
The bonds of a building authority are like municipal leases in the way they are viewed by investors.
As with a simple municipal lease , building authority bonds are less secure than general obligation
or revenue bonds. As a result, bonds issued through a building authority bear higher interest than
more secure issues .
Certificates of Participation (COP) may be issued in the same manner as bonds . As a practical
matter the COP is the same as a bond , except from a legal point of view , the COP is evidencing
assignment of proportionate undivided interests in rights to receive certain revenues in the form
of a lease or rental amount for the purpose of providing funding for capital improvements. The
lease and COP do not constitute a general obligation or other indebtedness of the county within
the meaning of any constitutional, statutory or home rule charter debt limitation . The lease is a
year-to-year obligation .
The use of certificates of Participation (COP) has been the only debt vehicle Weld County has
ever used in the implementation of its debt policy options. The only COP issued by Weld County
was done in 1997 and was paid off August 1 , 2007 . No outstanding debt exists for Weld County .
451
BUILDING AUTHORITY FINANCE
The Philosophy :
Tax-exempt financing is available through a building authority with the issuance of bonds when
the facilities financed are for public purposes and the benefit is to the sponsoring public entity.
The Building Authority :
A building authority is a Colorado non- profit corporation created by the county itself. The county
adopts a resolution calling for the creation of the Building Authority and directing counsel to draw
articles of incorporation and by-laws in compliance with Colorado Statutes. A► board of directors
is formed . The board may consist of County Commissioners or administrative personnel or
individuals not associated with any public entity. The Weld County Finance Corporation , created
in 1987 , consists of the Director of Finance , County Attorney, and Director of Building and
Grounds as directors.
Tax - Exemption of Interest :
Once the non-profit corporation is created , the tax-exempt nature of interest paid on the
corporation 's bonds must be assured . A revenue ruling is requested from the Internal Revenue
Service on the non- profit status of the corporation pursuant to Internal Revenue Code , 103( a) 1
and Revenue Ruling 63-20 , and on the tax-exempt status of interest paid .
Such an application involves considerable work and a detailed analysis of the situation which is
presented to the Internal Revenue Service . The application includes information as to public
purpose , the county, the agency using the facilities, the proposed lease terms, terms of title
reversion to the county and the proposed method of financing .
Corporate Bonds and the S . E . C . :
As corporate bonds are subject to registration requirements of the Securities and Exchange
Commission , a " no action " letter must be obtained from the S . E . C . The S . E . C . says that no action
will be taken if the bonds of the building authority/non- profit corporation are not registered .
The Purchase Contract :
Once the building authority is created with powers to act, it may enter into a contract to purchase
the facility. The contract should be subject to :
1 . A favorable revenue ruling from the Internal Revenue Service .
2 . Receipt of an S . E . C . " no action " letter.
3 . Finalization of financing .
452
The Bond Issue :
When all legal and tax questions are answered the building authority may issue bonds for the
purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells
the bonds to the ultimate investor.
The bonds that are issued will be an obligation of the building authority only and not a debt
obligation of the county.
The County Lease :
Upon the issuance of the bonds and the purchase of the building by the building authority, the
county can lease the building from the authority. The lease would be from year-to-year with
automatic renewal unless otherwise terminated . A county lease for any period in excess of one
year constitutes a debt and must be approved by voters.
The Bond Security :
The security of the bond holders may be only in a pledge of lease revenues by the authority. The
bond holders may also have a first mortgage lien on the building . The combination of the two
results in a more secure bond and a correspondingly lower rate of interest.
Partial Seller Financing :
Depending on factors such as the seller's motivation , whether there is an existing loan on the
building , and negotiations, a bond issue can be for only the amount necessary for a down
payment. The sellers can carry back the balance , receiving installment sale tax benefits on the
capital gains. A revenue ruling would be required ; however, interest paid on a promissory note
to the seller may also be tax exempt. The total cost to the county and the building authority then
may be substantially lower on this basis .
453
COMPLETED CAPITAL PROJECTS
2014 - 2018
Actual Actual Actual Actual Actual
Total 2014 2015 2016 2017 2018
Centennial Complex $ 2 , 808, 225 $ 299 , 498 $ 560 , 310 $ 319 , 399 $ 1 , 629 , 018 ,
Courthouse 373 , 200 267 , 400 $ 105 , 800
Land Reserve 2, 613 , 405 630 , 000 668 , 071 1 , 315 , 334
Chase Building 9 , 948 , 550 5 , 775 , 000 84 , 944 3 , 161 , 209 526 , 611 400 , 786
Grader Sheds 2 , 055 , 186 138, 980 193 , 684 40 , 589 283 , 799 1 , 398 , 134
Motor Pool 837 , 024 576 , 056 260 , 968
Health Department 0
Island Grove 284 , 648 84 , 856 199 , 792
North Jail 874 , 167 103 , 329 345 , 404 81 ,426 344 , 008
Training Center 129 , 547 129 , 547
Crime Lab 0
Public Works 1 , 932 , 608 698 , 565 149 , 260 967, 367 117 ,416
n .
Human Services 325 , 120 82 , 800 160 , 146 82 , 174
Gravel Pits 4 , 150 , 505 4 , 150 , 505
SW Weld Building 357 , 433 8 , 770 101 , 344 97 , 101 150 , 218
North 1401 - 1402 848 , 314 75 , 074 773 , 240
County Clinic 93 , 400 38 , 600 54 , 800
Admin . Bldg (Sykes) 83 , 375 39 , 775 43 , 600
Southeast Weld
Building 116 , 306 7 , 984 108 , 322
Law Administration 250 , 625 138 , 819 111 , 806
Miscellaneous 1 , 346 , 493 917 , 268 22 , 620 283 , 301 25 , 689 97 , 615
CNG Station 0
Towers 9 , 878 , 533 7 , 305 , 629 1 , 572 , 412 1 , 000 ,492
918 10th Street 747 , 717 675 , 168 72 , 549
TOTAL $40,054, 381 $20,332,221 $4,879, 138 $5, 774,426 $4, 076,651 $4,991 ,945
NOTE : Expenditures listed in year incurred .
454
FIVE YEAR
CAPITAL PROJECTS PROGRAMS
2020 -2024
Requirements Total 2020 2021 2022 2023 2024
Jail Capital Reserve $29 , 237 , 000 $ 14 , 578 , 000 $ 1 , 529 , 000 $2 , 735 , 000 $8 , 270 , 000 $2 , 125 , 000
Jail Equipment 861 , 000 861 , 000 0 0 0 0
SE Weld Building 6 , 000 , 000 0 6 , 000 , 000 0 0 0
SO Range/Training 10 , 000 , 000 0 0 5 , 000 , 000 0 5 , 000, 000
Misc Projects 8 , 907 , 000 3 , 296 , 000 1 , 756 , 000 1 , 350 , 000 1 , 415 , 000 1 , 090 , 000
PW Projects 4 , 220 , 000 1 , 750 , 000 500 , 000 750 , 000 350 , 000 870 , 000
Human Services 1 , 500, 000 1 , 500 , 000 0 0 0 0
Office Building 3 , 300 , 000 3 , 300 , 000 0 0 0 0
Business Park
Weld Plaza Building 3 , 750 , 000 750 , 000 750 , 000 750 , 000 750 , 000 750 , 000
SO Evidence 2 , 000 , 000 2 , 000, 000 0 0 0 0
SW Weld Building 1 , 000 , 000 0 0 0 0 1 , 000 , 000
Car Wash 3 , 000 , 000 3 , 000 , 000 0 0 0 0
Justice Center 1 , 500 , 000 1 , 500 , 000 0 0 0 0
TOTAL $75,275,000 $32, 535,000 $ 10, 535, 000 $ '10, 585,000 $ 10, 785, 000 $ 10, 835,000
NOTE : In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 500, 000 in
2018 for the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of
the years 2019 and 2020 . Net cost to the county was the same over the three budget
years, but the timing of funding allowed the completion of the project sooner.
455
RESOURCE CAPACITY
FUNDING SOURCES
CASH FLOW ANALYSIS
456
CAPITAL EXPENDITURES FUND
RESOURCE CAPACITY
2020 - 2024
YEAR PROPERTY INTEREST FEES TOTAL
TAX
2020 $32 , 000000 $500 , 000 $225 , 000 $32 , 725, 000
2021 10 , 000000 500 , 000 225 , 000 10 , 725 , 000
2022 10 , 000000 550 , 000 225 , 000 10 , 775 , 000
2023 10 , 000000 750 , 000 225 , 000 10 , 975 , 000
2024 10 , 000000 800 , 000 225 , 000 11 , 025 , 000
457
CASH FLOW ANALYSIS
BEGINNING ENDING
YEAR FUND REVENUE EXPENDITURES FUND
BALANCE BALANCE
2020 $ 2 , 000 , 000 $ 32 , 725 , 000 $ 17 , 957 , 000 $ 16 , 768 , 000
2021 $ 16 , 768 , 000 $ 10 , 725 , 000 $ 9 , 006 , 000 $ 18 , 487 , 000
2022 $ 18 ,487 , 000 $ 10 , 775 , 000 $ 7 , 850 , 000 $ 21 , 412 , 000
2023 $ 21 ,412 , 000 $ 10 , 975 , 000 $ 2 , 515 , 000 $ 29 , 872 , 000
2024 $ 29 , 872 , 000 $ 11 , 025 , 000 $ 8 , 710 , 000 $ 32 , 187 , 000
458
CORRECTIONAL FACILITY
Existing Situation :
The Centennial Complex Jail was constructed in 1978 and was remodeled three times to increase
the capacity to 294 beds. In 1997 , Phase I of the North Jail Complex was constructed with 160
beds and all of the core service facilities. The North Jail Complex is currently designed for a build
out of 779 beds, but the site can accommodate over a 1 , 000-bed facility. Each phase would be
in increments of approximately 160 - 375 beds. Jail population continues to grow in Weld County,
but the growth rate has slowed the last few years due to more use of jail alternative programs.
Phase II was completed and opened in January 2004 . Phase II added 245 beds based upon the
design . Construction of Phase II allowed for the closure of the Centennial Jail and conversion of
the space to accommodate Court needs . Phase III , which added 374 beds , was constructed in
2006 - 2007 , and was opened in February 2008 .
Proposed Solution :
It is proposed that additional phases of the North Jail Complex be constructed in increments of
beds, as needed . The total project of approximately 331 , 143 square feet will be constructed in
phases. The first phase , constructed in 1997 , was 125 , 775 square feet. It included the core
service facilities, such as kitchen , administrative offices, medical detention , booking area , and
lobby to accommodate over 1 , 000 inmates. Phase II has 245 beds and is both maximum and
medium security to accommodate the projected inmate classifications . Phase II was constructed
in the 2002 - 2003 time frame and became fully operational as of 2004 . Phase III has 374 beds
and was constructed in 2006 - 2007 . There is currently 217 , 568 square feet of building with 779
beds available .
Financing :
In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 600 , 000 in 2018 for
the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of the years 2019
and 2020 . Net cost to the county was the same over the three budget years, but the timing of
funding allowed the completion of the project sooner. The jail expansion is an additional 113, 575
square feet of building for 380 additional beds . The capital plan is consistent with the inmate
population projections that calls for the opening of added jail beds at the end of 2020 .
Impact on Operational Costs :
At the end of 2020 , it is anticipated that the new jail capacity will be opened . The use of the
capacity will be phased in over a two to three-year period , depending on inmate population growth .
Based upon past phased openings of the jail , the estimated additional annual costs are :
Item 2021 2022 2023
staffing $ 500 , 000 $ 1 , 210 , 000 $ 1 , 100 , 000
Med i cal Costs 0 600 , 000 320 , 000
Food 0 400 , 000 200 , 000
Utilities 0 60 , 000 0
Maintenance 0 60 , 000
459
WELD COUNTY BUSINESS PARK
Existing Situation :
n 1987 , Weld County acquired 160 acres located in the southwest corner of "o" Street and North
11th Avenue in Greeley. Funds for the property came from the sale of the Health Building .
Proposed Solution :
The property is large enough to allow for future consolidation of county facilities in one area . The
utilities and site improvement were developed in 1988 , at an estimated cost of $ 1 , 750, 000 with
the aid of a $630 , 000 EDA Grant. The first facilities, completed in 1989, included a 15 , 000 square
foot building for Human Services and a county motor vehicle shop . Fifty to 60 acres have been
developed for building and storage sites and approximately 60 acres can be mined for gravel and
reclaimed in an attractive way. The new correctional facility is located on this site, as well as the
Health Department , Household Hazardous Waste Building , Training Center, Fleet Services
Facility, Public Works, Law Administration , Buildings and Grounds, Alternative Programs Facility,
community Corrections Facility, and six administrative buildings. A portion of the property was
made available for commercial development and offered at no cost or low cost to private parties
for economic development incentives. A PUD was approved for land use purposes in 1989 .
Financing :
Development is programmed into the long-range plan under specific projects, which include a
correction facility ( $44, 500 , 000 ), an additional office building and storage building for Public
Works ($3 , 000 , 000 ), purchase of existing office/warehouse in 2018 ($ 3 , 700 , 000), the purchase
of one existing office facilities in 2019 ( $4 , 700 , 000 ) , and the remodel to convert the existing
paramedic headquarters into a coroner facility in 2019 ( $ 1 , 300,000). Two office buildings will be
remodeled in 2020 at a cost of $3, 300 , 000 .
impact on Operational Costs :
See individual projects for cost impacts.
460
COMMUNICATIONS SYSTEM
Existing Situation :
Weld County, in 1975 , created the Weld County Regional Communications Center and agreed to
fund the infrastructure to accommodate the communications system . The system consisting of
towers, radio receivers and transmitters , system controllers , consoles, computers, and various
communications equipment has been required to be replaced or upgraded approximately every
ten years with growth and technological changes. The costs have been paid for by grants, Weld
County government, and the E911 Authority.
Proposed Solution :
The communications system was upgraded in 2012 at a total cost of $ 7 , 700, 000 . The E911
Authority Board agreed to fund the console equipment upgrade in the amount of $2 , 000 , 000 , and
Weld County, in the Capital Expenditure Fund , funded the remaining costs. Since 2013 , Weld
County has funded $950 , 000 per year, for the Communications System Reserve for future
communications systems upgrades in the Capital Expenditure Fund . The E911 Authority also has
a capital funding and capital reserve program to replace E911 capital items that they fund
annually .
Financing :
In 2018 a Ten-Year Capital Plan for the Weld County communications infrastructure and facilities
was developed . Beginning January 1 , 2019 , the increased E911 surcharge from 70 cents to $ 1 .20
per month will raise an additional $1 .67 million per year. From the E911 surcharge amount each
year $ 1 ,850 ,000 will be dedicated to fund the Ten-Year Communications Capital Plan . The capital
plan totals $ 19 million . The county's Capital Expenditure Fund has $850 ,000 in reserve for the
future communications building needs, but none for equipment. No funding will be placed in this
budget in future years with the new funding plan for the 2020-2030 Communications Capital Plan .
Impact on Operational Costs :
There will be no additional operational costs for the system . Operational costs are currently
funded by Weld County, the E911 Authority Board , and users through an allocation of cost formula
charging 40% of costs in 2020 to fire agencies. Law agencies will pay 25% in 2020 , 32 . 5 % in
2021 and 40 % thereafter.
461
GRADER SHEDS I STORAGE BUILDING
Existing Situation :
The County currently has 21 grader sheds throughout Weld County , to accommodate road
maintenance functions in all sectors of the county . The grader sheds are in various conditions,
ranging from good to needing replacement. The following is age of the sheds : Johnstown ( 1945 ),
Vim ( 1983 ), Mead ( 1985 ) , Severance ( 1987 ), Ault ( 1989 ), Briggsdale ( 1991 ) , Keenesburg ( 1994 )
Stoneham ( 1994), Dacono ( 1995 ), Fort Lupton (2000 ), Gill (2001 ) , Gilcrest ( 1989 ) ,
Galeton (2003 ), New Raymer (2004 ) , Rockport (2007 ) , Peckham (2007), Keota (2008 ), Kersey
(2010), Grover (2013 ) , Kiowa (2015 ) , Nunn (2018 ) and Johnstown/Mead (2019). In addition , four
ice control storage buildings were constructed in 2001 - 2003 . Additional storage facilities at the
Public Works Headquarters were built in 2003 and 2013 . .A new Buildings and Grounds facility
was built in 2007 , and the old facility was converted to a Printing and Supply facility. An additional
storage facility► was purchased in 2009 . An addition to the Public Works Headquarters for
Engineering was completed in 2015 .
Proposed Solution :
An analysis of existing grader sheds determined which are required for the operational functions
of the road maintenance operation in Weld County. In the process some have been sold , others
consolidated , and some identified for replacement. In cases where existing grader sheds will
accommodate the maintenance function , it is suggested that attention be given to those sheds
that need maintenance or major improvements . Where necessary, replacement sheds have been
identified .
Financing :
The county, since 1982 , has totally reconstructed and upgraded all grader and road maintenance
facilities . The county should continue a sound maintenance and replacement program , so the
buildings do not fall into the disrepair condition they were in prior to 1982 . The funding mechanism
is a pay-as-you-go function out of the Capital Fund . In 2014 , a 15, 000 square foot heavy
equipment storage facility was constructed ($ 800 , 000) . In 2015 additional office space was added
for Engineering . In 2019 $ 1 , 500 ,000 is funded for Johnstown/Mead 3- bay grader station and a
$3 , 700,000 office building and truck storage building . Funds in the amount of $3 , 300 , 000 are
included for Public Works facilities in 2020-2024 . In 2020 there is $350 , 000 for parking lot
improvements and power pole lights, and $200, 000 to fence the Public Works complex. The
grader sheds will be replaced in Ault (2021 ) for $500 , 000 , Briggsdale (2022 ) for $500 , 000 ,
Keenesburg land (2022 ) for $280 , 000 and grader shed (2023) for $880 , 000 , and Stoneham
(2024) for $350 , 000 . In 2024 an additional storage facility will be constructed at an estimated
cost of $850 , 000 . Additional office space will be added for Engineering in 2020 ($1 , 200 , 000) .
impact on Operational Costs :
Vehicle storage facility and lighting will have utility costs of approximately $2 , 400 per year. Since
the old grader sheds are being replaced and consolidated with new sheds, the county's
experience is that there is approximately a $ 1 , 000 per year savings on the utilities due to the use
of radiant heat and improved insulation . Staffing is unchanged .
462
JUSTICE CENTER
Existing Situation :
The Justice Center includes the Courthouse, Court Annexes, and Centennial Center buildings . It
provides for the space needs of the 19th Judicial District. Under state law the county is obligated
to provide and maintain the facilities for court related activities . The Courthouse was built in 1917
and is maintained on the Federal Register of Historical Buildings. After many remodels and
upgrades it still functions as the main court facility for Weld County. In the mid - 1980's two
buildings across the street from the Courthouse were acquired and remodeled to house the
Probation Department. In 2001 , the West Courthouse Annex Building was acquired to house the
District Attorney Juvenile Division . As the population grows and court related activities grow the
space requirements continue to expand . Four courtrooms were added in 2008 .
Proposed Solution :
With the growing needs of the courts it will require that the county convert the Centennial Center,
including the jail , to courtrooms and court-related offices. With the construction of Phase II of the
North Jail , the Centennial Jail was closed and remodeled into court-related space in 2004 . All
Sheriffs office administrative functions , along with Communications and Records, were moved to
the new Public Safety Administrative Building next to the North Jail in 2003 . Over time the entire
Centennial Complex will become court-related space , as well as the two annex buildings to the
west and east of the Courthouse. In 2004 , three additional district courtrooms were created , a
juvenile courtroom , and one additional county courtroom , and in 2009 four additional court rooms
were built. The first floor of the Centennial Jail has been converted into courtrooms. The second
and third floors of the jail were remodeled in 2010 for additional court and office facilities . First
floor Centennial offices were converted into office space for the Clerk to the Court. The space in
the Courthouse occupied by the Clerk to the Court was converted into a district courtroom . In
2020 space formerly occupied by the Weld County Commissioners and administrative functions
will be converted to court-related space since those functions moved to a new administrative
building in 2011 . These courtrooms will supplement the current vacant district courtroom and the
visiting judge courtroom to accommodate additional judges through 2025 . The Chase Building
purchased in 2014 will provide space for court support functions for years with its 119 , 875 square
foot of space .
Financing :
The County can accommodate court related activities in the space of the Justice Center for
several years . In addition , the block to the southeast of the Centennial Complex has been
acquired by the county and converted into a parking lot . In the future when the need arises, that
block can serve as a site for court building expansion and a parking garage structure to
accommodate court space needs. Also , in the next decade it may be necessary to have court
facilities in the southern part of Weld County where the population is growing at a rapid rate . The
funding mechanism for all court facility needs should be a pay-as-you -go function out of the
Capital Fund . The following page is a schedule of proposed conversion of Justice Center space .
463
CAPITAL PLAN
FOR
JUSTICE CENTER
YEAR CURRENT USE NEW USE COST
2008 Vacant Work Release {30 , 000 sf) $ 4 , 275 , 000
2008 Second Floor Old Jail 3 Courtrooms $ 1 , 500 , 000
2008 Third Floor Work Release 2 Courtrooms $ 1 , 500 , 000
2008 Third Floor Work Release DA Offices $ 1 , 000 , 000
2011 Vacant Administrative Bldg . $ 5 , 000 , 000
2015 Planning Probation $ 400 , 000
2020 Third Floor Centennial 2 Courtrooms $ 1 , 500 , 000
2029+ First Floor Centennial 1 Courtroom $ 500 , 000
2029+ Vacant Justice Center Annex Building $ 7 , 000 , 000
2029+ Third Floor Centennial ( DA) 2 Courtrooms $ 750 , 000
2029+ Second Floor Centennial 2 Courtrooms $ 750 , 000
2029+ First Floor Centennial ( DA) Court Offices $ 300 , 000
Impact on Operational Costs :
Under Colorado law, county governments are required to provide space for the courts and
maintenance of the facility, but all personnel and other operating expenses are paid for by the
State of Colorado . The estimated additional building maintenance costs by year are :
2019 0
2020 $30 , 000
2029 + $ 176 , 000
464
ALTERNATIVE PROGRAMS
BUILDING
Existing Situation :
Alternative programs were housed in the old jail and in the West Courthouse Annex. As jail
crowding became more and more of a problem , the alternative programs, such as work release
and pre-trial programs, are used more and more by the Court. The programs formerly occupy
approximately 20 , 000 square feet. The space that the programs occupied was needed for
courtrooms and Probation office space .
Proposed Solution :
To accommodate the space needs of the alternative programs and allow for growth in the
programs, a 30 , 000 square foot building was proposed . The facility was constructed in the Weld
County Business Park. This puts the facility in closer proximity to the jail for support services.
Financing :
The new 30 , 000 square foot Alternative Programs Building was completed in 2008.
Impact on Operational Costs :
Impact of additional costs on the 2008 budget was $ 166 , 300 for utilities and maintenance .
Staffing costs were unchanged , since personnel were transferred from the old facility to the new
building .
465
LAW ENFORCEMENT
ADMINISTRATION BUILDING
Existing Situation :
Growing needs of the courts require that the county convert the centennial center, including the
jail , to courtrooms and court-related offices . With the construction of Phase II of the North Jail ,
the centennial Jail will be closed and remodeled into court-related space . In addition , all Sheriffs
office administrative functions, along with the communications and Records , were relocated in
2004 to accommodate the courts.
P roposed Solution :
Since the entire jail operation was moved to the North Jail there are logistical advantages to
relocate all Sheriff Office functions near the jail site . To accommodate the space needs of the
S heriff's Office , a 22 , 000 square foot office building near the North Jail site was constructed in
2002 . The building houses the Sheriff's office functions , communications, and Records. This
allows for the consolidation of all criminal justice functions at one site with the exception of patrol
substations.
Financing :
The new Public Safety Administration Building was constructed in 2002 . Funds in the amount of
$2 , 500 , 000 were budgeted in 2002 for the construction of a 22, 000 square foot office building . In
2010 and 2014 respectively, the Records Unit and the Weld County Regional Communications
center were moved from the Law Enforcement Administration Building to the former Human
S ervices Building to free up space for the Sheriff's Office.
Impact on Operational Costs :
There were no impact of additional costs on the 2010 or 2014 budget for utilities and maintenance ,
since the space has been maintained in the past. Staffing costs were unchanged , since personnel
were transferred from the old facility to the new building .
466
REGIONAL CRIME LAB/EVIDENCE STORAGE
Existing Situation :
Formerly the county had a crime lab located in the basement of the Centennial Complex, and the
former Planning Department office . The space was inadequate to meet the size and program
requirements. Weld County took the lead to create a regional crime lab for Northern Colorado
that houses approximately 40 crime lab staff members from various law enforcement agencies
and CBI .
Proposed Solution :
The regional crime lab facility consists of approximately 20 , 000 square feet. It contains private
and open office areas , waiting areas, lobby space , meeting/conference rooms, complete
laboratory and forensics discovery area . It is fully fire sprinkled . The crime lab's location is in a
business park off Highway 34 and WCR 17, which is a central location for the Northern Colorado
region .
In 2021 the WeldCounty Sheriff will take over the custody, storage , and management of criminal
evidence formerly done by the City of Greeley Police Department. To accommodate the function ,
an evidence storage building will be constructed on the same parcel adjacent to the crime lab in
2020 .
Financing :
The construction of the regional crime lab started in 2012 financed by $4 , 000 , 000 in county funds.
It was completed and fully operational in August 2013 . $2 , 000, 000 is included in the 2020 capital
budget for the construction of the evidence storage building .
Impact on OperationalCosts :
When the crime lab was constructed there was additional costs in the budget for utilities and
maintenance , in the amount of $310 , 000 . However, five participating agencies pay approximately
80% of this cost, or $245 , 000 for a net county cost of $65, 000 . Staffing costs are unchanged ,
since personnel were transferred from the old crime lab to the new building . A Federal grant for
$500 , 000 funded the first three to four years of operational costs.
The evidence function will require a staff of three and associated building costs. These costs will
be partially offset by eliminating the evidence contract with the City of Greeley Police Department
for a net increase of approximately $80 , 000-$ 100 , 000 per year beginning in 2021 .
467
COMMUNITY CORRECTIONS FACILITY
Existing Situation :
The Community Corrections program had been operated by private contractors since its inception
in Weld County in the early 1980's. The facility that the contractors had used was the site known
as The Villa , which were old dormitories on the UNC campus. UNC encouraged the Community
Corrections Facility to move off campus due to the facility housing convicted felons that are
returning to the community from the Colorado Department of Corrections . In 2008 there were
problems with the contractor that owns the facility providing the community correction services.
The county realizes that without a county-owned community corrections facility it limits the
county's choices for a contract provider of the service and the option of the county operating the
facility itself through the Justice Services Department.
Proposed Solution :
The Board of Weld County Commissioners, in May 2008, made the decision that the county
should construct its own Community Corrections Facility in the Weld County Business Park . The
site is at the entrance of the park at the northwest corner of 11th Avenue and H Street. A 30 , 000
square-foot building was constructed in 2010 to accommodate the program . The site can
accommodate a doubling of the facility size at some future date at a cost of approximately
$5 , 000, 000 .
Financing :
The new Community Corrections Facility was constructed , in 2010 , within the Weld County
Business Park. An Energy Impact Grant, in the amount of $400 , 000, along with $4 , 600, 000 in
county funds, funded the project.
Impact on Operational Costs :
There were additional costs in the 2010 and future budgets for utilities and maintenance , in the
amount of $ 160 , 000 . However, the majority of the program costs are paid for from state contracts
with the State Department of Corrections through a lease to ICCS , which is the sub-contractor
operating the facility. Currently, the program services are provided by a private contractor ( ICCS ).
468
DOWNTOWN GREELEY
PARKING AND LAND
Existing Situation :
The Courthouse and centennial center are located in the center of downtown Greeley . The future
plans are for these facilities to be the judicial center for the 19th Judicial District that serves Weld
County. Parking has been a long time problem in the area for citizens using the facilities. In
addition , as Weld County looks to the future there will be a need to have land to locate future
court facilities. The court ad ministration is insistent upon having a centralized location , since other
jurisdictions have had logistical problems attempting to split court facilities into more than one
location . As a result, there is a need to acquire land adjacent to the current location to
accommodate future court facilities.
Proposed Solution :
In July, 2003, the county purchased a portion of an adjacent block of property to the centennial
complex and Courthouse to allow for surface parking in the immediate future , and to provide
future building sites for future court facilities. Opportunity existed to purchase approximately
100 , 000 square feet adjacent to the current facilities in 2003 . The parking was developed in 2004 ,
and needed facilities can be constructed on this site in the future.
Financing :
In 2003 , fund balance from the General Fund , in the amount of $ 1 , 500, 000 , was transferred to
the Capital Expenditure Fund to acquire the site and put money aside for the parking
improvements in 2004. Approximately 250 parking spots have been developed to serve the area .
As portions of the site are needed for court building sites , a parking structure can be built to
accommodate added parking needs or land to the east or south of the site can be acquired for
surface parking . In the 2012 budget $2 , 000 , 000 was reserved for the purchase of property
adjacent to the current Justice Center location to accommodate future court facilities and support
services . in 2014 $ 1 , 500 ,000 was used for property acquisitions leaving $500 , 000 reserved for
future property purchases in the area of the Courthouse.
Impact on Operational Costs :
No new operation costs are anticipated .
469
WELD PLAZA BUILDING
804.822 7TH STREET, GREELEY
Existing Situation :
Weld County has a major investment in court facilities in the downtown Greeley area . For many
years the county has gradually been acquiring buildings and land for the court operations and
parking accommodations. The court operations and support function will grow over time and
require a long term plan .
Proposed Solution :
In 2014 the county purchased the Weld Plaza Building located at 804-822 7th Street, in Greeley,
Colorado , located a block and half from the Courthouse . The building is a 119 , 875 square foot
complex that will allow Weld County over time to create a more complete judicial complex in
downtown Greeley area . The District Attorney's Office, probation , and other human services with
court related responsibilities can eventually be consolidated in the complex. Until the space is
needed the county will continue to lease the space to private business to offset the cost of the
building .
Financing :
In 2014 the 119 , 875 square foot Weld Plaza Building complex was purchased for $6, 778 , 000 . In
late 2016 the county relocated child protection services into the two-story plaza that contains
approximately 27 , 000 square feet and the first floor of the main building . The remodel costs in
2016 were approximately $2 , 800 , 000 . In the 2020-2024 the capital plan provides $760 , 000 a year
for improvements to the building to better accommodate the future use of the facility by county
departments.
Impact on Operational Costs :
With the current private leases the building is projected to provide a net operating income gain of
$260 , 000-$700, 000 per year, so no additional operating costs are anticipated for the immediate
future .
470
ADMINISTRATIVE OFFICE BUILDING
Existing Situation :
The long -term plan with the development of the Weld County Business Park was for the eventual
move of all administrative functions of the county to the business park. All of the functions were
housed at the centennial complex in 1976 . In 1990-91 the Assessor, Treasurer, Clerk and
Recorder, and Planning were relocated to the business park. With the future space demands of
the courts it is anticipated that the remaining county administrative functions at the centennial
complex will need to be relocated to the Weld County Business Park . This will leave the
Centennial Complex as a justice and law enforcement center exclusively.
Proposed Solution :
In order to accommodate the Court's space needs and the County's administrative functions it
was necessary to acquire a new administrative facility at the Weld County Business Park . To
accommodate the space needs of the existing administrative functions , and plan for future growth ,
an existing 43,000 square-foot office building was purchased in 2010 and remodeled to
accommodate current and future county administrative functional needs . In 2019 the county
purchased the StarTek office building in the Weld Business Park for $4 , 700 , 000 for an additional
35, 000 square foot office building , and the Rubadue office/warehouse building for $ 3 , 525 , 735 for
an additional 19, 890 square foot building to house county functions.
Financing :
The County purchased the existing Sykes Building for $ 3, 500 , 000 in June 2010 . Approximately
another $2 ,800 , 000 was spent to remodel the building to make a fully functional administrative
building to house the County Commissioners' Office and associated administrative functions. The
project was funded by Capital Reserve funds . An additional 35 , 000 square foot office building was
acquired in 2019 for $4 , 700 , 000 . In 2020 the building will be remodeled for $2 ,000 , 000 .
$ 1 , 300 , 000 is budgeted in 2020 to remodel an existing 20, 000 square foot office building to house
county functions , such as Planning , Building Inspection and others.
Impact on Operational Costs :
There were additional costs in the 2011 budget for utilities and maintenance , in the amount of
$ 180 , 000 . There were no additional staffing costs since the staff moved from other facilities to
occupy this building . Moving and relocation costs were $50 , 000 .
In 2020 the addition of the two buildings acquired in 2019 with 54 , 890 square feet in the Weld
Business Park will add approximately $ 160 ,000 per year for utilities and maintenance.
471
HUMAN SERVICES
BUILDING ANNEX
Existing Situation :
The Human Services Building was acquired in the 1970's and in the mid 1990's an annex was
added . In 2005, additional land was purchased , adjacent to and south of the two existing
buildings . The additional land will accommodate another 20 , 000 square foot building and parking .
Proposed Solution :
A new 40 ,000 square foot building was constructed in Greeley on the Social Services site in 2009 .
The building will accommodate the current services , plus allow room for future expansion and
consolidation of the Human Services and Social Services Departments . In late 2016 the Child
Protection unit was relocated to the Chase Building freeing up space at the Human Service
Complex.
Financing :
The building was constructed in 2009 . Funds in the amount of $5, 000 , 000 were budgeted in the
2008 budget for the 40 , 000 square foot building . Additional parking was constructed in 2007, in
the amount of $300, 000. $3, 000, 000 was spent in 2018 to remodel and upgrade the oldest
building , and another $3 , 800 , 000 will be spent over 2019-2020 to upgrade the two remaining
buildings.
Impact on Operational Costs :
There were additional costs in the 2010 budget and beyond for utilities and maintenance, in the
amount of $210 , 000 . However, the majority of the program costs are paid for from grants from
the State Department of Social Services. There were no additional staffing costs since the staff
moved from other facilities to occupy this building . The added space costs for the Chase Building
will be paid from the State Child Welfare Allocation . No additional costs are anticipated for the
areas remodeled in 2019-2020.
472
SOUTH '`EST
COUNTY SERVICE CENTER
Existing Situation :
The Southwest County Service Center was developed in 2000 - 2001 . Population growth in the
southern part of Weld County continues. Southern municipalities such as Frederick , Firestone ,
Erie and Dacono have more than doubled in size over the last decade. With the growth in the
area , additional facilities will be required to house all the county functions required to service
the area
Proposed Solution :
It is proposed that an additional administration building be constructed on the Southwest Weld
County Service Center site in the future. The building will accommodate the current services ,
plus allow room for future expansion of services in the area .
Financing :
The building will be constructed in 2025 , or beyond . Funds in the amount of $1 ,000, 000 are
budgeted in the 2024 for the initial planning and design of the building that will be construct in
2025 or beyond .
Impact on Operational Costs :
There will be additional costs in the budget for utilities and maintenance , in the amount of
$ 120 , 000 when the facility is built. There will be no additional staffing costs since the staff will be
moving from other facilities to occupy this building . Moving and relocation costs are estimated to
be $ 30 , 000 .
473
SOUTH EAST
COUNTY SERVICE CENTER
Existing Situation :
The Southeast County Service Center was acquired as a used building in the early 1980's from
the city of Fort Lupton . With the growth in the area , the building was no longer large enough for
the functions located in the building , and the building was in need of remodeling .
Proposed Solution :
In 2006, a new 20 , 000 square foot building was constructed in east Fort Lupton on a five-acre
site . The building accommodates the historic services provided , plus Probation and increased
Human Services. The location of the building in east Fort Lupton will better accommodate not
only Fort Lupton residents, but also residents from the Hudson and Lochbuie areas. Additional
space may be added to the site in 2024 , or beyond .
Financing :
The additional building will be constructed in 2021 . Funds in the amount of $6 , 000 , 000 are
budgeted in the 2021 budget for the 20 , 000 square foot building .
Impact on Operational Costs :
There will be additional costs in the budget for utilities and maintenance , in the amount of
$ 120 , 000 when the facility is built. There will be no additional staffing costs since the staff will be
moving from other facilities to occupy this building . Moving and relocation costs are estimated to
be $30 , 000 .
474
MISCELLANEOUS PROJECTS
Existing Situation :
Each year there are several special projects to do major maintenance to buildings, update or
renovate county facilities, provide for new county programs, and remodel to accommodate
changing programs or meet new legal standards . An approach which provides miscellaneous
funds of this nature can prevent postponing necessary major maintenance or remodeling of
facilities and , thus, avoid added cost or delay of potential savings to the county and taxpayers. In
addition , such an approach can also make better utilization of existing facilities in order to avoid
the acquisition of new space and facilities. Carpet replacement, HVAC replacement, roof
replacement, elevator upgrades, remodels, and major maintenance projects should be included
in this category.
Proposed Solution :
It is recommended that an amount of $ 8 , 907 ,000 be set aside for such projects in the Long-Range
Capital Projects Plan . A detailed listing of special projects is on the following two pages.
Financing :
It is recommended the county budget $ 8, 907 , 000 over the next five years to accommodate the
detailed listing of special projects found on the following two pages.
Impact on Operational Costs :
No new operational costs are anticipated . In most cases the HVAC systems replaced should be
more energy efficient resulting in energy cost savings.
475
12020
Projects Budget
Planning/Health Chiller 800,000
Planning & Public Health - Boiler Replacement 120,000
Division 11 Sound System Replacement 19 ,000
Division 12 Sound System Replacement 19 ,000
Division 4 Sound System Replacement 19 ,000
Division 5 Sound System Replacement 19,000
Division 6 Sound System Replacement 19,000
Centennial - Cooling Tower Replacement 300,000
Fire Alarm Controls - Public Health 34, 000
Jail Temporary Kitchen - Accommodate Remodel { ' 20 Portion ) 30,000
4H - Exhaust Hood Replacement 90,000
Exhibition Kitchen Upgrade & Hood 100,000
Human Services A - Proxy 23 ,000
Jail Rooftop Motion Detection 45,0O0
Burgler Alarm Panel Update/Refresh ( 14 Units) 14,000
Panic Button Update/Refresh ( 65 Units) 10,000
Fire Panel/System Update/Refresh ( 3 locations) 60,000
Paint Southwest - Hallways 40,000
Jail Courtroom Remodel 30,000
Greeley Mag Chloride Tank Replacement (60K) 150,000
Kersey Mag Chloride Tank Installations (60K) 170,000
Fleet - CNG Vent Stack 5 , 000
DA Restroom Update 51 ,000
Move Grover Fuel Tank to Mead ( backfill with smaller) 30,000
Public Works Complex - Municipal Separate Storm Sewer System 682 000
1
Division B office Modifications 10, 000
Jury Assembly - Paint and chair rail 8, 000
SO - Professional Standards Cubicles 16,000
Community Corrections Lockers (32 each ) 13,000
Community Corrections - Two 8'x16' storage buildings 10,000
Southwest Update Audio-Visual Equipment 20, 000
Health Repaint Clinic 40, 000
Health Administration Remodel 200,000
Proximity all data center and IDF doors (49 total ) 100, 000
Total 3,296,000
476
12021
Projects Budget
Centennial - Hot Water Generator Replacement ( teach ) 140,000
Division 2 Sound System Replacement 19 ,000
Division A Sound System Replacement 19 ,000
Division 10 Sound System Replacement 19 ,000
Division C Sound System Replacement 19,000
Division D Sound System Replacement 19,000
Jail - Shower Boxes M , N, O, R,TI,TF&S 30,000
Public Works - Roof Top Units 140,000
Nunn Tower - Generator Replacement 30, 000
Community Correction Camera System 120,000
Training Center - HVAC Controls 18, 000
Sand Salt Sheds Wainscot- Replaced Rusted Sections 150, 000
Centennial - Heat Pumps 30,000
LaSalle Tower - Generator Replacement 30,000
Print Shop - Roof 66,000
Jail Temporary Kitchen - Accommodate Remodel C21 Portion ) 150,000
4- H RTU Design and Upgrade 80, 000
Centennial - Heat Pumps 68,000
8th Ave Storage - Roof (South half) 25, 000
Plaza West - Fire Suppression Pre-Action Valve 17,000
Law Administration - Boiler 22,000
Law Administration - Roof Top Unit 210,000
Probation offices at 918 conference room 150,000
Public Health - Booster Pump 35,000
Community Corrections - Camera Replacement 150,000
Total 1,756,000
477
12022
Projects Budget
Courthouse - Carpet 170,000
Courthouse - Teardown/Rebuild Furniture for Carpet 45,000
Centennial - DA Carpet 90,000
Centennial - DA Teardown/Rebuild Furniture for Carpet 45,000
Centennial - DA Paint 80,000
Centennial - DA Ceiling Grid 95,000
Courthouse Annex - Carpet 72,000
Courthouse Annex - Teardown/Rebuild Furniture for Carpet
42 ,000
Courthouse Annex - Paint 80,000
Grover Tower - Generator Replacement 30, 000
New Raymer Tower - Generator Replacement 30, 000
Centennial - 1st Floor Carpet 145,000
Centennial - 1st Floor Teardown/Rebuild Furniture for Carpet 42,000
West Annex - Roof 35,000
Jail Sally Port Door replacement 30,000
Fuel Island - Fuel Tank Replacements 300,000
Veterans - Roof 19 ,000
Total 1,350,000
478
12023
Projects Budget
Plaza West 3rd Floor Condenser Replacement 220, 000
Jail 1 -East Roof Top Units 280,000
Planning & Health VAV replacement 600,000
Centennial - 2nd Floor lighting upgrade 120, 000
Courthouse Annex Roof 120,000
Centennial - Ceiling Grid 2nd Floor 50,000
HVA►C Controls Upgrade - Training Center 25,000
Total 1,415,000
2024
Projects Budget
Jail 2 -East Drinking Fountain Upgrade 20,000
Planning/Health - Sprinkler Controls and Wiring Upgrade 20,000
1402 - Sprinkler Controls and Wiring Upgrade 20,000
Jail - Sprinkler Controls and Wiring Upgrade 20,000
1551 - Sprinkler Controls and Wiring Upgrade 20,000
Southwest Well Pump 15,000
Centennial - Isolation Valves 30,000
Extension RTU - Open Area 210,000
Greeley Well Pump 15,000
Data Center - Umbrella Shields 15,000
Planning & Health Electrical outlet update 25, 000
Courthouse - Hot Water Generator 80, 000
Centennial Switch Gear 400,000
Centennial Room Remodel for Switch Gear 50,000
Paint Exhibition Building ( Interior/Exterior) 150,000
Total 1,090,000
479
ACCUMULATIVE CAPITAL
OUTLAY/CONTINGENCY
Existing Situation :
If Weld County is to embark upon a number of ventures in capital projects over the next five years,
it is suggested the county proceed very cautiously and very conservatively in the area of financing .
To do this, it is suggested that a contingency be set aside each year on a pay-as-you-go basis to
accommodate unanticipated cost increases or emergency situations which cannot be foreseen at
this time . If the contingency amount is accumulated over the next five years, it can be used as a
reserve for the capital projects program in future years, or it can be used as a funding mechanism
in years beyond 2025 . The primary reserve would be for a future correctional facility or other
facilities at the North County complex and southwest and southeast county administrative office
sites and to fund the replacement of the communications system.
Proposed Solution :
Budget any carry-over amounts each year on a contingency basis that ultimately could be used
to meet any contingency/emergency situation or could be used as an accumulation of capital
outlay funds for funding of projects beyond 2025 .
Financing :
It is recommended that the county budget fund balance carry-overs in the capital fund each year
as a contingency .
Impact on Operational Costs :
None .
480
MISCELLANEOUS FUNDS
481
CONSERVATION TRUST FUND
Existing Situation :
With the passage of SB 119 (The Colorado Lottery) , 40 percent of the proceeds of the lottery are
earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery
is anticipated to be $435 , 000 per year. The funds must be used for "the acquisition , development,
and maintenance of new conservation sites , or for capital improvements or maintenance for
recreational purposes on any public site" . (Section 29-21 - 101 , C . R. S . ) With the passage of
Amendment 8 (GO COLORADO ) these funds should stabilize at $400 , 000 to $450 , 000 per year,
plus lottery sales growth . See Conservation Trust Fund for detailed discussion .
Proposed Solution :
The Board has the option to use the funds in the following ways:
1 . Maintain and improve Island Grove Park.
2 . Maintain and improve the Missile Site Park.
3 . Acquire and maintain open space .
4 . Develop and maintain trails.
5 . Other project requests from throughout the county.
Financing :
In addition to Conservation Trust Funds, it is recommended that the county finance parks and
recreation projects at a level of $239, 000 in the General Fund from property taxes.
Impact on Operational Costs :
No new operational costs are anticipated .
482
ISLAND GROVE
Existing Situation :
Weld County and the city of Greeley currently have certain joint ventures and commitments to
develop the Island Grove Park facility. Some discussion has been held regarding the creation of
an Island Grove Park Authority for development and management of the facility.
Proposed Solution :
If the Board of County Commissioners decides to continue participation in the development of the
Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used
to the maximum amount prior to use of county general tax funds .
Financing :
It is recommended that the county finance any Island Grove enhancements with Conservation
Trust Funds resulting from the lottery, to the maximum amount possible , prior to use of general
county tax funds. Beginning in 2003 , $ 100,000 per year in General Fund dollars has been
committed to the maintenance of an indoor arena facility. Also , in 2000 , the County contributed
$ 1 , 500 , 000 towards the construction of the indoor arena facility, known as the Island Grove
Community Building . The facility was constructed and will be maintained jointly by the City of
Greeley, Farm Show, and Weld County . $250 ,000 was included in the 2004 General Fund budget
to add air conditioning to the Island Grove Community Building . The county paid $ 1 , 500 , 000, in
2006 , for the Island Grove Park Master Plan that covers improvements to the park for the next 10
- 20 year period .
Impact on Operational Costs :
Although the Island Grove Park Authority may incur additional operational costs from the projects
in the park's CIP, no new operational costs are anticipated as a result of the park's CIP for Weld
County government. In most cases , the new park facilities planned will generate revenues to
support the additional operating costs.
483
i
≥ \ 1861J
at 14
couwry
484
PROPRIETARY FUNDS SUMMARY
Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service
Funds are established to account for goods and services provided to other departments of the
county on a cost-reimbursement basis. Enterprise Funds account for departments providing
services primarily to third party payers.
NORTHERN COLORADO REGIONAL FORENSIC LABORATORY FUND : This fund accounts
for the maintenance and operational costs of the Northern Colorado Regional Forensic
Laboratory. It is funded by rent paid by participating agencies.
FLEET SERVICES FUND : The Fleet Services Fund accounts for the revenue and costs
generated by equipment and vehicles rented to other county departments. The gross operating
budget amounts to $ 11 , 550 , 338 in 2020 , with $ 5 , 277 , 024 budgeted for new capital equipment.
The budget reflects the decision of the Board in March 2017 , to bring the fleet management
function in- house versus contracting the service out effective October 1 , 2017. Depreciation is
$4 , 625 ,000 for new equipment purchases, plus sale of surplus items of $430 , 000 .
HEALTH INSURANCE FUND : The Health Insurance Fund reflects the cost of Weld County' s
self-insurance program which includes health , dental , and vision coverage . Details of the program
and coverage are found under the specifics of the fund summary. in 2020 , the county will continue
with only dental and vision being self-insured . Health coverage will be provided by a private
company on a partially self- insured basis with a Preferred Provider Organization ( PPO) option
and a High Deductible Health Plan/Health Reimbursement Account ( HDHP/HRA) option .
INSURANCE FUND : The Insurance Fund accounts for all insurance costs for the county. The
program is a combination of insured risks and protected self- insurance risks . Gross budget costs
are $3 , 703,200 in 2020 , with a property tax levy of $3, 500 , 000. Details of the program are
provided under the specifics of the fund summary.
TELECOM SERVICE FUND : Budget reflects total consolidation of telecom service costs of
1 , 364 , 289 in Weld County. Funding is at current level and reflects no capital upgrades in 2020 .
WELD COUNTY FINANCE CORPORATION : Budget contains the funding for the Weld County
Finance Corporation , which accounts for the lease purchases of county buildings . As of August 1 ,
2007 , there are no active leases. Weld County has no long-term debt.
485
REGIONAL CRIME LAB
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
CHARGE FOR SERVICES
5200 27100 4410 CHARGE FOR SERVICES 310}000 310,000 310 ,000 0
TOTAL REGIONAL CRIME LAB 310,000 310,000 310,000 0
486
REGIONAL CRIME LAB
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
5200 27100 CRIME LAB - JOINT OPS 310 , 000 310 , 000 310 ,000 0
TOTAL REGIONAL CRIME LAB 310,000 310,000 310,000 0
487
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : NO . CO . REGIONAL FORENSIC LABORATORY FUND
BUDGET UNIT TITLE AND NUMBER : No . Co . Regional Forensic Laboratory - - 5200-27100
DEPARTMENT DESCRIPTION : This fund accounts for the maintenance and operational costs
of the Northern Colorado Regional Forensic Laboratory. It is funded by rent paid by participating
agencies.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 17 , 251 p 0 0
Purchased Services 119 ,428 147 , 000 147 , 000 147 , 000
Fixed Charges 80 , 097 163 , 000 163 , 000 163 , 000
Capital 12 , 495 0 0 0
Gross County Cost $ 229 , 271 $ 310 , 000 $ 310 , 000 $ 310 , 000
Revenue 229 , 271 310 , 000 310 , 000 310 , 000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budgeted Positions n/a n1a n/a n/a
SUMMARY OF CHANGES : Purchased Services total $ 147 , 000 which includes electricity
($46 , 000) , water ( $8 , 000 ) , gas ($ 18 , 000 ), phones ($35 , 000 ) , trash ($700 ) , janitorial ($ 17 , 600) ,
professional services ($ 1 , 700 ), and repair and maintenance ($20 , 000 ). Fixed costs are $ 163 , 000
for depreciation ( $86, 038 ), and indirect costs ($76 , 962 ) . The total expenditure budget is $310 , 000
with $310, 000 in revenue from charges paid by the five-member jurisdictions per an MOU in the
amount of $62 , 000 each .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
488
FLEET SERVICES
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
CHARGE FOR SERVICES
6000 96300 4410 CHARGE FOR SERVICES 6,422,052 6,925,338 6,925,338 0
MISCELLANEOUS
6000 17550 4680 OTHER 1 ,000,000 0 0 0
6000 96300 4680 OTHER 4,625,000 4,625,000 4,625,000 0
6000 17550 4810 GAIN LOSS ON SALE 1 ,207,600 430,000 430,000 0
TOTAL MISCELLANEOUS 6,832,600 5,055,000 5,055,000 0
TOTAL FLEET SERVICES 13,254,652 11 ,980,338 11 ,980,338 0
489
FLEET SERVICES
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
6000 17550 VEHICLE REPLACEMENT 6,419 , 369 5,277 ,624 5 ,277 ,624 0
6000 96300 COUNTY SHOP 11 , 047 , 052 11 , 550 ,338 11 , 550 ,338 0
TOTAL FLEET SERVICES 17,466,421 16,827,962 16,827,962 0
490
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : IGS — FLEET SERVICES
BUDGET UNIT TITLE AND NUMBER : Fleet Services Administration - - 6000-96300
DEPARTMENT DESCRIPTION : Centralized motor pool support for Weld County. Contract for
fleet maintenance is included in this budget unit.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1 , 198 , 250 $ 1 , 407 , 531 $ 1 , 606 , 119 $ 1 , 606 , 119
Supplies 4 , 226 , 767 4 , 034 , 600 4 , 023 , 000 4 , 023 , 000
Purchased Services 586 ,295 612 , 000 573 , 200 573 , 200
Fixed Charges 4 , 454 , 737 4 , 967 , 921 5 , 148 , 019 5 , 148 , 019
Capital 311 , 294 25 , 000 200 , 000 200 , 000
Gross County Cost $ 10 , 777 , 343 $ 11 , 047 , 052 $ 11 , 550 , 338 $ 11 , 550 , 338
Revenue 10 , 920 , 646 11 , 047 , 052 11 , 550 , 338 11 , 550 , 338
Net County Cost $ - 143 , 303 $ 0 $ 0 $ 0
Budgeted Positions nra 18 18 18
SUMMARY OF CHANGES : The operation is staffed with 18 FTE's at a cost of $ 1 , 606, 119 ,
including 2020 cost-of-living and benefits. Depreciation will be $4 , 625 , 000 . Costs of Goods for
fuel , parts, and services is $3 , 940 , 000 . Contract payments are funded at $75 , 000 , overhead at
$493 , 019 for indirect costs , equipment at $ 100 , 000 , $260 , 000 for vehicle expenses , $50 , 000 for
repairs, $ 120 , 000 for utilities, and the remaining $281 , 200 for miscellaneous supplies and service
costs.
The revenue for the budget includes $4 , 625 , 000 from depreciation of the fleet, $6 , 925 , 338 from
fuel sales and vehicle maintenance charges for a total of $ 11 , 550, 338 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
491
FLEET SERVICES ADMINISTRATION
( CONTINUED )
6000 - 96300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs,
Number of work orders issued 8 , 717 8 , 800 9 , 000
Number of service/maintenance orders
per technician 872 880 900
Efficiency Measures
FTE's per 10 , 000/capita . 541 . 556 . 540
Work orders issued per FTE 484 489 500
Goal ES15 : To provide quality, sufficient, and well-maintained county vehicles to county departments.
DESIRED PRELIMINARY PERFORMANCE
OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED
PERFORMAN CE INDICATOR(S)
ES 19- 1 : Safe and 90% of department users satisfied with
reliable vehicles the quality and timeliness of fleet 90% 90% 90%
ready to meet needs management services
ES 19-2 : Worker- 90% of internal customers satisfied
friendly and with county vehicle 90% 90% 90%
functional vehicles
ES 19-3 : Cost Cost (acquisition, operating, resale
effective vehicles value) within prescribed industry 95% 95% 95%
standards
ES 19-4 : Fuel- 90% of internal customers satisfied
efficient/ with county vehicle 90% 90% 90%
environmentally-
friendly vehicles
492
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : IGS — FLEET SERVICES
BUDGET UNIT TITLE AND NUMBER : Equipment - - 6000- 17550
DEPARTMENT DESCRIPTION : Use of funded depreciation to acquire vehicles for county use .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Capital 6 , 196 , 342 6 , 419 , 369 5 , 277 , 624 5 ,277 , 624
Gross County Cost $ 6 , 196 , 342 $ 6 , 419 , 369 $ 5 , 277 , 624 $ 5 ,277 , 624
Revenue 3 , 527 , 876 2 , 160 , 320 430 , 000 430 , 000
Net County Cost $ 2 , 668 , 466 $ 4 , 259 , 049 $ 4 , 847 , 624 $ 4 , 847 , 624
Budgeted Positions n/a n/a n/a n/a
SUMMARY OF CHANGES : See listed equipment on next page . The budget includes revenue
of $430 , 000 from anticipated sale of vehicles in 2020 . No CMAQ grant revenue or vehicle
purchases are anticipated in 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION : Recommend approval all vehicles requested by departments.
493
IGA EQUIPMENT
Request Recommend Approved
Sheriff:
Compact AWD S U V (Addition ) 2 60, 000 60, 000
Mid-Size SUV (Addition) 1 64, 000 64 ,000
1 -ton Van 1 43, 000 43 ,000
SUV 4X4 (Addition ) 1 63, 000 63 ,000
3/4-ton 4 door pickup 1 57, 000 57, 000
Full size SUV 4X4 4 231 , 000 231 ,000
Full size SUV 4X4 (Addition) 2 126, 000 126 ,000
Buildings and Grounds
3/4 ton 4X4 ext cab with utility box 2 88, 000 88, 000
District Attorney
Full size sedan (addition) 1 58, 000 58, 000
Planning
314 ton ext cab, long bed 4X4 2 71 , 000 71 , 000
Public Health
Small SUV ( addition ) 1 24, 000 24, 000
Oil and Gas Engery
3/4 ton , ext cab short bed 4X4 (addition ) 4 145, 000 145, 000
Small SUV (addition) 1 24, 000 24, 000
Engineering
1 /2 ton ext cab short bed 4X4 (addition ) CNG 2 98, 000 98, 000
Public Works
See Basic List 4, 125, 624 4 , 125, 624
Total $5,277, 624 $5 ,277, 624 $0
494
2020 EQUIPMENT REPLACEMENT FOR PUBLIC WORKS DEPT (as of 5/31/19)
Division Description Estimated Est.
(Shaded items reflect outgoing equip) Purchase Auction Addition
Qty Price Value To Fleet
Trucking 1 One-Ton Extend Cab 4X4 Pickup w/Utility Box and Fuel Tank 50,000
15230059/2008 Ford Pickup 8,000
1 Tandem Axle Truck 144,000
15410080/2007 Sterling Tractor 15,000
Gravel Rd 2 Motorgraders 620,000
Mgmt 15820167/2012 JD Motor Grader 40,000
15820168/2013 JD Motor Grader 55,000
1 One-Ton Extend Cab 4X4 Pickup, Long Box 37,000
15230055/2007 Ford Pickup 5,000
Rd & Bridge 1 Excavator w/Mounted Sonic Grip Driver 300,000
Construction 15850019/2008 Volvo Hydraulic Excavator 70,000
1 Sonic Grip Driver 225,000
15870004/2008 Sonic Pile Driver 10,000
1 Hydraulic Plate Compactor for Backhoe 20,000
16010023/2009 Vibratory Compactor 3,000
1 Self Propelled Vibratory Trench Compactor 60,000
16010020/2005 Vibratory Trench Compactor 4,000
1 1/2-Ton Extend Cab 4X4 Pickup, Short Box 35,000
15220164/2010 Ford F150 Pickup 5,000
1 Tandem Truck w/Sander and Plow 285,000
1546O036/2007 Sterling Dump Truck 20,000
1 Steel-VVheel Vibratory Roller 190,000
16010025/2005 Bomag Compactor Roller 30,000
2 Service Trucks Extend Cab w/Utility Box 100,000
15420087/2008 Ford F450 Truck 10,000
15420077/2005 Chevy Kodiak Truck 10,000
Refurbish Rebuild 623G Caterpillar Scraper ( 15860005/2002) 80,000
Maint-Supt 1 One-Ton Crew Cab 4X4 Truck w/Service Body 50,000
1542010012014 Dodge Ram 4500 Truck -um 15,000
1 7-Ton Reg Cab 4X4 Trk w/Service Body/Crash Attenuator 145,000 YES
Mining Refurbish Rebuild D-8 Caterpillar Dozer (15810010/2006) 377,624
Pvmt Mgmt 1 Tandem Truck w/Sander and Plow 285,000
15460035/2006 Mack Truck 1 20,000
1 Skid Steer Loader 75,000
15830025/2005 Bobcat Loader _ 10,000
1 Asphalt Paver 450,000
16050007/2002 Cedar Rapids Paver 25,000
1 Enclosed Trailer (7 ft x 16 ft) 12,000
18001046?2007 Kohler Snow Blower 1 ,000
1 Tandem Truck w/Sander and Plow 285.000 YES
1 Asphalt Roller 150,000 YES
1 Asphalt Pickup Machine 150,000 YES
Sub-Total 4.125,624 356,000
GRAND TOTAL PRICE LESS ESTIMATED TRADE 2000 FUND 3.769,624
*****************************************************************************************************************************************************************************************
Description Estimated Est. Addition
(Shaded items reflect outgoing equip) Price Per Auction To Fleet
Qty Unit Value
Engineering 2 1/2-Ton Extend Cab 4X4 Pickups, Short Box - CNG 98,000 YES
Weed NO EQUIPMENT TO BE PURC-ASED
Sub-Total 98,000 0
GRAND TOTAL PRICE LESS ESTIMATED TRADE 1000 FUND 98,000
Subtotal 3,867,624
CMAQ Aid Grant Funds 0
Weld County Match 0
Insurance for wrecked trucks 0
GRAND TOTAL PRICE LESS GRANT FUNDS AND EST . AUCTION 3,867,624
495
HEALTH INSURNACE
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
MISCELLANEOUS
6200 93400 4690 DONATIONS 246}000 270,000 270,000 0
6200 93100 46902 EMPLOYEE CONTRIBUTIONS 18, 144,228 19,997,676 19,997,676 0
TOTAL MISCELLANEOUS 18,389,228 20,267,676 20,267,676 0
496
HEALTH INSURANCE
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
6200 93100 HEALTH INSURANCE 16,434 , 746 18, 773 , 576 18 , 773 ,576 0
6200 93400 DENTAL/VISION 1 ,954 ,482 1 ,494 ,100 1 ,494 , 100 0
TOTAL HEALTH INSURANCE , 18,389,228 20,267,676 20,267,676 0
497
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : IGS - HEALTH INSURANCE
BUDGET UNIT TITLE AND NUMBER : Health Insurance Fund - - 6200-93100/93400
DEPARTMENT DESCRIPTION : Provides for the costs associated with Weld County's self-
insured health program .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Purchased Services 800 , 978 1 , 609 , 482 1 ,204 , 100 1 ,204 , 100
Fixed Charges 15 ,441 , 267 16 , 779 , 746 19 , 063 ,576 19 , 003 , 576
Gross County Cost $ 16 ,302 ,245 $ 18 , 389 , 228 $ 20 , 267 , 676 $ 20 , 267 , 676
Revenue 19 , 731 088 18 ,389 , 228 20 ,207 , 076 20 ,267 ,676
Net County Cost $ - 3 , 428 , 843 $ 0 $ 0 $ 0
SUMMARY OF CHANGES : The budget reflects the cost of self-insuring the dental and vision
reimbursement plan ( $270 , 000), Wellness Program and administration costs ($374 , 100) , and the
on-site county clinic ($880 , 000 ). In addition , the budget, in 2005 , started to include the partially
self-insured health program offered county employees through CIGNA. For 2019 the county
solicited bids from all the large insurers operating in Colorado. As a result , the successful bidder
was Aetna , which will offer the same coverage with a similar broad network of health providers at
15 % less. In 2020 the program will once again not have a premium increase . The partially self-
insured health program is funded at the level of $20 , 267 , 070 in 2020 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Weld County will
utilize Aetna , with a hybrid universal health PPO/ HMO plan as the health insurance provider in
2020 , plus offer a high deductible health plan with a health reimbursement account option through
Aetna . Rates for 2020 will remain the same as the 2019 rates for both the employees and Weld
County .
In 2005 , the county moved its health insurance plan to a consumer driven plan that combines a
high deductible PPG insurance policy along with an HMO component for preventative care, with
a low co-pay and low cost prescriptive drug program . The high deductible policy protects the
insured from catastrophic losses, such as prolonged illness, hospitalization or simply an
unexpected period of poor health . The plan is a partially self-insured program with stop loss
insurance . The goal is to make the employees aware of the true cost of health care , with a
program that will encourage employees and their families to make more judicious spending
decisions in return for paying lower insurance premiums and lower health care costs. The health
plan is being offered through Aetna . In 2008 , the County moved to a universal health care option
that has lower employee premiums and higher co- insurance and out- of- pocket costs. A
comprehensive wellness program was also implemented in 2008 . In July 2010 , the County
opened its own health clinic in an attempt to better serve county employees' and their dependents'
primary health needs in a more convenient and cost-effective manner. The clinic contract will
cost $850, 000 in 2020 with primary care being provided for employees. It is anticipated that there
will be a savings to the insurance plan of over $2, 000 ,000 , with a return on investment of at least
2 tot . All these efforts have contributed towards our goal of holding down healthcare costs to our
employees and their dependents . The success of the efforts is demonstrated by the fact that
health insurance rates are 11 . 8% lower in 2020 than they were six years ago for 2020 for the
county or its employees.
498
IGS - HEALTH INSURANCE
( CONTINUED )
6200 - 93100/93400
FINANCE/ADMINISTRATION RECOMMENDATION ( CONTINUED ) :
In 2020 , it is recommended to continue the base health plan offered along with the standard PPO
being a high deductible health plan with a health reimbursement account ( HRA) option through
Aetna . The County will contribute $ 1 , 000 to the HRA for those employees taking the high
deductible health/HRA plan . The standard PPO option offered will have higher deductibles, co-
pays, and out of pocket expenses . The health plan options are consistent with the changes being
made by the health insurance industry and by major employers offering employee and dependent
healthcare benefits.
The 2020 program is calculated with current participation as follows:
Single Coverage : 585
Dependent Coverage: 726
FIXED COSTS :
Health Insurance $ 1 , 406 , 523
On-site Clinic 850 , 000
AdministrationlWellness/EAP Costs 374 , 100
Fixed Costs: $ 2,630 , 623
LOSS FUND :
Medical $ 17 , 367 , 053
Dental 150 , 000
Vision 120 , 000
Loss Fund Costs $ 17 , 637 , 053
GRAND TOTAL - COSTS $20 , 267 , 676
REVENUE :
Health Premiums $ 19 , 997 , 676
Dental/Vision 270 , 000
TOTAL REVENUE $20 , 267 , 676
BOARD ACTION :
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Single coverage 554 580 585
Family coverage 661 678 726
499
INSURANCE
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
6300 93300 4112 CURRENT PROPERTY TAXES 2,750,000 3,500, 000 3, 500,000 0
6300 93200 4410 CHARGE FOR SERVICES 75,000 75,000 75,000 0
6300 93300 4610 EARNINGS ON INVESTMENTS 40,000 53,200 53,200 0
6300 93300 4820 COMPENSATION FOR LOSSES 75,000 75,000 75,000 0
115,000 128,200 128,200 0
2,940,000 3,703,200 3,703,200 0
500
INSURANCE
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
6300 93200 WORKERS COMPENSATION 1 , 776 , 500 1 , 994 , 700 1 , 994 ,700 0
6300 93300 LIABILITY 1 , 163 ,500 1 , 708 ,500 1 , 708 ,500 0
TOTAL INSURANCE 2,940,000 3,703,200 3, 703,200 0
501
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : IGS - INSURANCE
BUDGET UNIT TITLE AND NUMBER : Insurance Fund - - 6300-93200/93300
DEPARTMENT DESCRIPTION : Central fund to provide county-wide insurance coverage. This
fund is administered by Finance and Administration unit in the General Fund .
RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND
FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 290 3 , 500 3 , 500 3 , 500
Purchased Services 46 , 449 43 , 000 43 , 700 43 , 700
Fixed Charges 3 , 881 , 359 2 , 893 500 3 , 656 , 000 3 , 656 , 000
Gross County Cost $ 3 , 928 , 098 $ 2 , 940 , 000 $ 3 , 703 , 200 $ 3 , 703 , 200
Revenue /Fund Bal . 1 , 431 , 629 190 , 000 203 ,200 203, 200
•
Net County Cost $ 2 , 496 ,469 $ 2 , 750 000 $ 3 , 500 , 000 $ 3 , 500 , 000
SUMMARY OF CHANGES : The budget is structured with Weld County remaining a member of
CAPP but using the self-insured option under the insurance pool for a fixed cost of $830 , 000 .
Effective January 1 , 1992 , Weld County became self- insured for workers compensation . Workers
Compensation includes excess insurance and bonds costing $201 , 000 , claims administration
costs of $43 , 700, and a loss fund of $ 1 , 750 , 000. A loss fund for all other insurance coverage is
budgeted at $875 , 000 . Unemployment insurance is being charged directly to departments. The
program is supported by property tax ( $3, 500 , 000 ), charges for service ( $75, 000 ), interest
($53 , 200) , and compensation for losses ($75 , 000) . No fund balance reserves are anticipated to
be needed to support the loss fund in 2020 .
Property tax has been increased by $750 , 000 to $3 , 500 , 000 due to workers' compensation and
CAPP claim history. Claim costs for workers compensation have remained high due to rising
healthcare costs.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval of the insurance
program as outlined above in the summary of changes. In accordance with Section 8-44-204,
C . R . S . , it is recommended that a mill levy be used to fund the insurance program for local county
activities and a charge back mechanism be used only for programs funded by state and federal
funding sources. Weld County, through CAPP, has reduced limits of coverage and placed
reliance on sovereign immunity to stay within the budgeted amount. The legislative changes in
1986 strengthened the county's position in the use of sovereign immunity limits in Colorado cases.
In addition , the county can levy up to 10 mills per year to discharge any judgment against it.
Continuation of the self-insured program for workers compensation is recommended , which
should result in cost savings, plus no shared risks with other counties. Unemployment costs are
recommended to be charged directly to departments for revenue raising strategies and
departmental accountability for costs.
BOARD ACTION :
502
INSURANCE FUND
( CONTINUED )
6300 - 93200 /93300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of training sessions 36 36 36
Dollar amount workers compensation claims $ 1 , 882 , 852 $ 1 , 552 , 500 $ 1 , 750 , 000
Dollar amount of prop/casualty claims paid $901 ,263 $460 , 000 $875 , 000
Efficiency Measures
FTE 'S per 10 , 000/capita 0 . 032 0 . 031 0 . 030
Per capita cost (county support) $7 . 94 $8 .49 $ 10 . 51
503
TELECOM SERVICES
SUMMARY OF REVENUES
2020
2019 2020 2020 2020
Fund Org Acct Account Title Budget Request Recommend Final
CHARGE FOR SERVICES
6400 17400 4410 CHARGE FOR SERVICES 1 ,292,692 1 ,375,089 1 , 375,089 0
TOTAL TELECOM SERVICES 1 ,292,692 1 ,375,089 1 ,375,089 0
504
TELECOM SERVICES
SUMMARY OF EXPENDITURES
2020
2019 2020 2020 2020
Fund Org Expenditure Function Budget Request Recommend Final
6400 17400 PHONE SERVICES 1 ,292 ,692 1 , 375 , 089 1 , 375 ,089 0
TOTAL TELECOM SERVICES 1 ,292,692 1 ,375,089 1 ,375,089 0
505
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : ICS - INFORMATION TECHNOLOGY
BUDGET UNIT TITLE AND NUMBER : Telecom Services - - 6400- 17400
DEPARTMENT DESCRIPTION : Provide telecom services to Weld County offices and
departments.
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 204 , 515 $ 304, 753 $ 317 , 951 $ 317 , 951
Supplies 27 , 500 27 , 800 48 , 300 48 , 300
Purchased Services 805 , 710 672 , 260 816 , 860 816 , 860
Fixed Charges 333 , 230 287 , 879 191 , 978 191 , 978
Capital 0 0 0 0
Gross County Cost $ 1 , 370 , 955 $ 1 , 292 , 692 $ 1 , 375 , 089 $ 1 , 375 , 089
Revenue 1 , 515 , 185 1 , 292 , 692 1 , 375 , 089 1 , 375 , 089
Net County Cost $ - 144 , 230 $ 0 $ 0 $ 0
Budgeted Positions 3 3 3 3
SUMMARY OF CHANGES : Personnel Services are up $ 13 , 198 with the cost-of-living
adjustment included . Supplies are up $20 , 500 for small items of equipment. Phone costs are up
$ 142 , 800 due to addition of several cell phones in the Sheriff's Office , Public Works, and Human
Services in 2019 . Training is down $ 1 , 800 . Depreciation is $ 100 , 000 with the new VoIP system .
Indirect costs are budgeted at $91 , 978 down $95 , 901 due to less IT support. Overall the budget
is up $82 , 397 .
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . New telecom rates
for telecom users were implemented January 1 , 2019 , to better reflect and recover costs of
utilization of telecom resources in the county.
BOARD ACTION :
506
TELECOM SERVICES
( CONTINUED )
6400 - 17400
PERFORMANCE MEASURES
ACTUAL STIN/IATED PROJECTED
Work Outputs
Incoming calls 6 , 000, 000 0 , 000 , 000 6 , 000 , 000
Efficiency Measures
FTE's per 10 , 000/capita 0 . 095 0 . 093 0 . 090
Per capita cost ( county support) $4 . 16 $3 . 99 $4 . 13
Annual cost per call $0 . 213 $0 . 215 $0 . 227
Goal ES20 : Capitalize on phone technology to improve service, increase efficiency and provide greater
telecom access and exchange.
DESIRED PRELIMINARY
OUTCOMES PERFORMANCE ACTUAL ESTIMATED PROJECTED
OBJECTIVE/KEY
PERFORMANCE INDICATOR(S)
ES 18- 1 : User Percent of users (residents, visitors,
friendly phone employees, etc.) satisfied with 99% 99% 99%
services telecom access to services and
information
507
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME : WELD COUNTY FINANCE AUTHORITY
BUDGET UNIT TITLE AND NUMBER : Weld County Finance Authority - - 6500- 17700
DEPARTMENT DESCRIPTION : Provides funds to cover the lease/purchase of county buildings .
RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND
LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Fixed Charges 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 0 $ 0
SUMMARY OF CHANGES : Budget reflects the county's debt service on any long-term debt
and/or any lease purchase debt in any given year. With the payoff of the correctional facilities'
Certificates of Participation (COP) as of August 1 , 2007, Weld County has no long-term debt or
long-term lease obligations.
FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval .
BOARD ACTION :
508
GLOSSARY
ACCOUNTING PROCEDURES All processes which discover, record , classify, and summarize
financial information to produce financial reports and to
provide internal control .
ACCRUAL BASIS The basis of accounting under which transactions are
recognized when they occur, regardless of the timing of related
cash flows .
ACCRUED EXPENSES Expenses incurred but not due until a later date .
ACTIVITY A specific and distinguishable line of work performed by one
or more organizational components of a government for the
purpose of accomplishing a function for which the government
is responsible . For example , "food inspection " is an activity
performed in the discharge of the "health " function .
ACTIVITY CLASSIFICATION Expenditure classification according to the specific lines of
work performed by organization units. For example , "sewage
treatment and disposal " , "garbage collection" , "garbage
disposal " , and "street cleaning" are activities performed in
carrying out the function of "sanitation " . The segregation of
the expenditures made for each of these activities constitutes
an activity classification .
ALLOCATE To divide a lump-sum appropriation into parts which are
designated for expenditure by specific organizational units
and/or for specific purposes , activities , or objects.
ALLOCATED COSTS Indirect costs distributed to programs or departments via a
cost allocation plan .
ALLOCATION A► part of a lump-sum appropriation which is designated for
expenditure by specific organizational units and/or for special
purposes, activities, or objects.
ALLOT To divide an appropriation into amounts which may be
encumbered or expended during an allotment period .
ALLOTMENT A part of an appropriation which may be encumbered or
expended during an allotment period.
ALLOTMENT PERIOD A period of time less than one fiscal year in length during which
an allotment is effective . Bimonthly and quarterly allotment
periods are most common .
ANNUAL BUDGET A budget applicable to a single fiscal year.
509
APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes . An
appropriation is usually limited in amount and as to the time
when it may be expended .
APPROPRIATION BILL ,
ORDINANCE, RESOLUTION ,
or ORDER A bill , ordinance, resolution , or order by means of which
appropriations are given legal effect. It is the method by which
theexpenditure side of the annual operating budget isenacted
into law by the legislative body. In many governmental
jurisdictions, appropriations cannot be enacted into law by
resolution but only by a bill , ordinance , or order.
APPROPRIATION
EXPENDITURE An expenditure chargeable to an appropriation . Since virtually
all expenditures of governments are chargeable to
appropriations, the term expenditures by itself is widely and
properly used .
ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
AUTHORITY A government or public agency created to perform a single
function or a restricted group of related activities . Usually such
units are financed from service charges , fees, and tolls , but in
some instances they also have taxing powers . An authority
may be completely independent of other governments or
partially dependent upon other governments for its creation , its
financing , or the exercise of certain powers.
AUTHORIZED POSITION A position (job) authorized by the Board of county
commissioners as part of the annual adopted budget .
BOND An interest bearing promise to pay with a specific maturity.
BALANCED BUDGET A balanced budget occurs when the total sum of money a
government collects in a year is equal to the amount it spends
on goods, services, and debt interest.
BUDGET A plan of financial operation embodying an estimate of
proposed expenditures for a given period and the proposed
means of financing them . Used without any modifier, the term
usually indicates a financial plan for a single fiscal year. The
term "budget" is used in two senses in practice . Sometimes it
designates the financial plan presented to the appropriating
body for adoption and sometimes the plan finally approved by
that body. It is usually necessary to specify whether the
budget under consideration is preliminary and tentative or
whether it has been approved by the appropriating body.
510
BUDGET DOCUMENT The instrument used by the budget-making authority to
present a comprehensive financial program to the
appropriating body. The budget document usually consists of
three parts. The first part contains a message from the budget-
making authority, together with a summary of the proposed
expenditures and the means of financing them . The second
consists of schedules supporting the summary. These
schedules show , in detail , the information as to past years'
actual revenues, expenditures , and other data used in making
the estimates. The third part is composed of drafts of the
appropriation , revenue , and borrowing measures necessary to
put the budget into effect.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget-making authority► to the legislative body.
The budget message should contain an explanation of the
principal budget items , an outline of the government's
experience during the past period and its financial status at the
time of the message , and recommendations regarding the
financial policy for the coming period .
BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating
budget into the general ledger as part of the management
control technique of formal budgetary integration .
BUDGETARY COMPARISONS Governmental GAAP financial reports must include
comparisons of approved budgeted amounts with actual
results of operations. Such reports should be subjected to an
independent audit, so that all parties involved in the annual
operating budget/legal appropriation process are provided with
assurances that government monies are spent in accordance
with the mutually agreed-upon budgetary plan .
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues.
BUDGETARY EXPENDITURES Decreases in net current assets. In contrast to conventional
expenditures , budgetary expenditures are limited in amount to
exclude amounts represented by noncurrent liabilities . Due to
their spending measurement focus, governmental fund types
are concerned with the measurement of budgetary
expenditures .
BUDGETED FUNDS Funds that are planned for certain uses but have not been
formally or legally appropriated by the legislative body . The
budget document that is submitted for Board approval is
composed of budgeted funds .
CALLABLE BONDS Bonds which are redeemable by the issuer prior to the maturity
date at a specified price at or above par.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them.
511
CAPITAL OUTLAY Expenditures for equipment, vehicles, or machinery that
results in the acquisition or addition to fixed assets .
CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over
a fixed period of years to meet capital needs arising from the
long-term work program or otherwise . It sets forth each project
or other contemplated expenditure in which the government is
to have a part and specifies the full resources estimated to be
available to finance the projected expenditures.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be used
for the acquisition or construction of major capital facilities
(other than those financed by proprietary funds, special
Assessment Funds, and Trust Funds).
CAPITAL RESOURCES Resources of a fixed or permanent character, such as land and
buildings , which cannot ordinarily be used to meet current
expenditures.
CERTIFICATES OF
PARTICIPATION ( COP ) Form of financial instrument similar to a bond to facilitate lease/
purchase agreements. Not a debt of the County .
CONSERVATION TRUST State of Colorado lottery funds remitted to the County for parks
and recreation use .
CONTINGENCY ACCOUNT A budgetary reserve set aside for emergencies or unforeseen
expenditures not otherwise included in the budget.
CONTINUING
APPROPRIATION An appropriation which , once established , is automatically
renewed without further legislative action , period after period ,
until altered or revoked . The term should not be confused with
INDETERMINATE APPROPRIATION .
COST ALLOCATION PLAN Identification , accumulation and distribution of costs relative to
the provision of those services, along with the methods used .
DEFAULT Failure to pay principal or interest when due . Defaults can also
occur for failure to meet nonpayment obligations, such as
reporting requirements, or when a material problem occurs for
the issuer, such as a bankruptcy .
DEFICIT ( 1 ) The excess of the liabilities of a fund over its assets.
(2 ) The excess of expenditures over revenues during an
accounting period ; or, in the case of proprietary funds, the
excess of expense over income during an accounting period .
512
DEPRECIATION ( 1 ) Expiration in the service life of fixed assets, other than
wasting assets attributable to wear and tear, deterioration ,
action of the physical elements, inadequacy, and
obsolescence .
(2 ) The portion of the cost of a fixed asset other than a wasting
asset which is charged as an expense during a particular
period . In accounting for depredation , the cost of a fixed
asset, less any salvage value , is prorated over the estimated
service life of such an asset, and each period is charged with
a portion of such cost. Through this process , the entire cost of
the asset is ultimately charged off as an expense .
DIRECT COSTSCosts that have a dearly identifiable beneficial or causal
relationship to the services performed .
DURATION The weighted maturity of a fixed-income investment's cash
flows, used in the estimation of the price sensitivity of
fixed - income securities for a given change in interest rates .
ENCUMBRANCES Obligations in the form of purchase orders, contracts, or salary
commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved . They cease to
be encumbrances when paid or when an actual liability is set
up .
ENTERPRISE FUND A fund established to finance and account for the acquisition ,
operation , and maintenance of governmental facilities and
services which are entirely or predominantly self-supporting by
user charges . The Crime Lab operates as an Enterprise Fund .
ESTIMATED REVENUE The amount of projected revenue to be collected during the.
fiscal year. The amount of revenue appropriated is the amount
approved by the Board .
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future
use of net current assets, debt service, and capital outlays.
The unmodified use of the term expenditures in this text is
intended to mean budgetary expenditures.
FISCAL PERIOD► Any period at the end of which a government determines its
financial position and the results of its operations .
FISCAL YEAR A 12- month period to which the annual operating budget
applies and at the end of which a government determines its
financial position and the results of its operations .
FIXED ASSETS Assets of a long-term character which are intended to continue
to be held or used , such as land , buildings, improvements
other than buildings, machinery and equipment.
513
FTE ( FULL -TIME
EQUIVALENT) Numeric equivalent of one person occupying one employment
position for one year ( equivalent of 2 , 080 hours or 52
forty-hour weeks) .
FUNCTION A group of related activities aimed at accomplishing a major
service or regulatory program for which a government is
responsible . For example , public health is a function .
FUNCTIONAL
CLASSIFICATION Expenditure classification according to the principal purposes
for which expenditures are made . Examples are public safety,
public health , public welfare , etc.
FUND A fiscal and accounting entity with a self- balancing set of
accounts recording cash and other financial resources ,
together with all related liabilities and residual equities or
balances , and changes therein , which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions,
or limitations.
FUND BALANCE Fund balance is the excess of assets over liabilities and is
therefore also known as surplus funds.
GAAP ( GENERALLY
ACCEPTED ACCOUNTING
PRINCIPLES ) Standards for financial accounting and reporting .
GENERAL FUND The fund used to account for all financial resources except
those required to be accounted for in another fund .
GENERAL OBLIGATION
BOND A municipal bond secured by the pledge of the issuer' s full
faith , credit and taxing power.
GEOGRAPHICAL
INFORMATION SYSTEM ( GIS ) A computerized data base of all land attributes within the
County. The " base map" contains the least amount of common
data which is supplemented by attribute overlays.
GOVERNMENTAL FUNDS Funds generally used to account for tax-supported activities.
There are five different types of governmental funds: the
general fund , special revenue funds, debt service funds,
capital funds, and permanent funds.
GRANT A contribution by a government or other organization to
support a particular function . Grants may be classified as
either categorical or block depending upon the amount of
discretion allowed to the grantee.
HIGHWAY USER TAX (HUTF ) Revenue that is derived from the state gasoline tax and
restricted for Road and Bridge activities .
514
INDETERMINATE
APPROPRIATION An appropriation which is not limited either to any definite
period of time or to any definite amount. A distinction must be
made between an indeterminate appropriation and a
continuing appropriation . In the first place , whereas a
continuing appropriation is indefinite only as to time, an
indeterminate appropriation is indefinite as to both time and
amount . In the second place , even indeterminate
appropriations which are indefinite only as to time are to be
distinguished from continuing appropriations in that such
indeterminate appropriations may eventually lapse. For
example, an appropriation to construct a building may be
made to continue in effect until the building is constructed .
Once the building is completed , however, the unexpended
balance of the appropriation lapses. A continuing
appropriation , on the other hand , may continue forever; it can
only be abolished by specific action of the legislative body .
INDIRECT COSTS Costs associated with , but not directly attributable to , the
providing of a product or service . These costs are usually
incurred by other departments in the support of operating
departments.
INTERFUND TRANSFER Amounts transferred from one fund to another.
INTERGOVERNMENTAL
REVENUE Revenue received from another government for a specified
purpose . In Weld County , these are funds from municipalities,
the State of Colorado , and the Federal Government.
INTERNAL SERVICE FUND Funds used to account for the financing of goods or services
provided by one department to another department on a cost
reimbursement basis, for example , the Phone Services Fund .
LEAN Lean government refers to the application of lean production
(also known as "Lean " ) principles and methods to both identify
and then implement the most efficient, value added way► to
provide government services.
LINE- ITEM BUDGET A budget that lists each expenditure category (salary ,
materials , telephone service , travel , etc. ) separately , along
with the dollar amount budgeted for each specified category.
MANDATE Any responsibility, action or procedure that is imposed by one
sphere of government on another through constitutional ,
legislative , administrative , executive , or judicial action as a
direct order or that is required as a condition of aid .
MATURITY The date when the principal amount of a security is payable .
MILL LEVY ( TAX RATE ) Rate applied to assessed valuation to determine property
taxes. A mill is 1 / 10th of a penny or $ 1 . 00 of tax for each
$ 1 , 000 of assessed valuation .
515
MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental
fund type Spending Measurement Focus. Under it, revenues
are recognized when they become both "measurable " and
" available to finance expenditures of the current period" .
Expenditures are recognized when the related fund liability is
incurred except for:
( 1 ) inventories of materials and supplies which may be
considered expenditures either when purchased or when
used ;
(2 ) prepaid insurance and similar items which need not be
reported ;
(3) accumulated unpaid vacation , sick pay , and other
employee benefit amounts which need not be recognized in
the current period , but for which larger-than-normal
accumulations must be disclosed in the notes to the financial
statements;
(4 ) interest on special assessment indebtedness which may
be recorded when due rather than accrued , if approximately
offset by interest earnings on special assessment levies; and
(5) principal and interest on long-term debt which are
generally recognized when due . All governmental funds and
Expendable Trust Funds are accounted for using the modified
accrual basis of accounting .
NET BUDGET The net budget eliminates double counting in the budget, such
as fund transfers , and thus represents the true level of
programmed spending in the budget.
NON - DEPARTMENTAL A category established to account for expenses not associated
with any specific department, but all departments or many ,
within a fund .
OBJECT As used in expenditure classification , this term applies to the
article purchased or the service obtained (as distinguished
from the results obtained from expenditures). Examples are
personal services, contractual services , materials, and
supplies .
OPERATING BUDGET Plans of current expenditures and the proposed means of
financing them. The annual operating budget ( or, in the case
of some state governments, the biennial operating budget) is
the primary means by which most of the financing acquisition ,
spending , and service delivery activities of a government are
controlled . The use of annual operating budgets is usually
required by law. Even where not required by law, however,
annual operating budgets are essential to sound financial
management and should be adopted by every government.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund 's primary service activities.
516
OPERATING GRANTS Grants which are restricted by the grantor to operating
purposes or which may be used for either capital or operating
purposes at the discretion of the grantee .
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses .
OPERATING TRANSFER Routine and/or recurring transfers of assets between funds.
ORGANIZATIONAL UNIT A responsibility center within a government.
ORGANIZATION UNIT
CLASSIFICATION Expenditure classification according to responsibility centers
within a government's organization structure . Classification of
expenditures by organization unit is essential to fixing
stewardship responsibility for individual government
resources .
OVERHEAD Those elements of cost necessary in the production of an
article or the performance of a service which are of such a
nature that the amount applicable to the product or service
cannot be determined accurately or readily. Usually they
relate to those objects of expenditure which do not become an
integral part of the finished product or service such as rent,
heat, light, supplies, management, supervision , etc .
PROGRAM An organized set of related work activities which are directed
toward a common purpose or goal and represent a well
defined expenditure of county resources.
PROGRAM BUDGET A budget wherein expenditures are based primarily on
programs of work and secondarily on character and object
class. A program budget is a transitional type of budget
between the traditional character and object class budget, on
the one hand , and the performance budget, on the other.
PROPRIETARY FUND A fund used to account for business-type activities in
government. The activities are usually financed with user fees
that are directly related to the services received . There are
two types of proprietary funds - enterprise and internal service
funds.
RATINGS Designations used by credit rating agencies to give relative
indications of credit quality .
RECIDIVISM A relapse into criminal habits after punishment.
REGISTERED BOND A bond whose owner is registered with the issuer or its agent.
Transfer of ownership can only be accomplished when the
securities are properly endorsed by the registered owner.
REIMBURSEMENTS ( 1 ) Repayments of amounts remitted on behalf of another
party.
(2 ) Interfund transactions which constitute reimbursements of
a fund for expenditures or expenses initially made from it which
517
are properly applicable to another fund -- e .g . , an expenditure
properly chargeable to a Special Revenue Fund was initially
made from the General Fund , which is subsequently
reimbursed . They are recorded as expenditures or expenses
(as appropriate ) in the reimbursing fund and as reductions of
the expenditure or expense in the fund that is reimbursed .
RESERVE ( 1 ) An account used to earmark a portion of fund balance to
indicate that it is not appropriate for expenditure .
(2 ) An account used to earmark a portion of fund equity as
legally segregated for a specific future use .
RESIDUAL EQUITY
TRANSFER Non-recurring or non-routine transfers of assets between
funds.
REVENUE ( 1 ) Increases in governmental fund type net current assets
from other than expenditure refunds and residual equity
transfers. Under NCGA Statement 1 , general long-term debt
proceeds and operating transfers-in are classified as "other
financing sources" rather than revenues .
(2 ) Increases in proprietary fund type net total assets from
other than expense refunds , capital contributions, and residual
equity transfers. Under NCGA Statement 1 , operating
transfers- in are classified separately from revenues.
REVENUE BOND A municipal bond payable from revenues derived from tolls,
charges or rents paid by users of the facility constructed with
the proceeds of the bond issue .
SOURCE OF REVENUE Revenues are classified according to their source or point of
origin .
SPECIAL REVENUE FUND A fund used to account for revenues legally earmarked for a
particular purpose .
SUBACTIVITY A specific line of work performed in carrying out a
governmental activity. For example , "cleaning luminaries" and
"replacing defective street lamps" would be subactivities under
the activity of "street light maintenance".
SUBFUNCTION Agrouping of related activities within a particular governmental
function . For example , "police" is a subfunction of the function
" public safety" .
SURPLUS The use of the term "surplus" in governmental accounting is
generally discouraged because it creates a potential for
misleading inference .
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TABOR (TAXPAYERS
BILL OF RIGHTS ) An amendment to the Colorado Constitution approved by the
voters in November 1992 . The Taxpayers Bill of Rights has
been incorporated in the State Constitution as Section 20 of
Article X. The amendment limits growth in both state and local
government revenue and expenditures , makes provision for
annual elections, and requires voter approval for tax
increases.
TABOR RESERVE Term applied to a reserve which is required by the TABOR
Amendment. Starting in 1995 this reserve is 3% of " Fiscal
Year Spending" excluding bonded debt service . This reserve
is for use in declared emergencies only.
TAXES Compulsory charges levied by a government for the purpose
of financing services performed for the common benefit. This
term does not include specific charges made against particular
persons or property for current or permanent benefits such as
special assessments. Neither does the term include charges
for services rendered only to those paying such charges as,
for example , sewer service charges.
TAX LEVY The total amount to be raised by general property taxes.
TAX RATE The amount of tax stated in terms of a unit of the tax base ; for
example , 25 mills per dollar of assessed valuation of taxable
property.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. The
limit may apply to taxes raised for a particular purpose , or to
taxes imposed for all purposes, and may apply to a single
government, to a class of governments , or to all governments
operating in a particular area. Overall tax rate limits usually
restrict levies for all purposes and of all governments, state
and local , having jurisdiction in a given area .
TAX ROLL The official list showing the amount of taxes levied against
each taxpayer or property. Frequently, the tax roll and the
assessment roll are combined , but even in these cases the two
can be distinguished .
TRADITIONAL BUDGET A term sometimes applied to the budget of a government
wherein expenditures are based entirely or primarily on objects
of expenditure .
UNINCORPORATED COUNTY Those portions of the county that are not part of a legal entity
such as a city or some towns.
WELL PROGRAM Wellness health program provided as a fringe benefit to
employees.
WORKLOAD MEASURES Specific quantitative and qualitative measures of work
performed as an objective of the department.
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WORK PROGRAM A plan of work proposed to be done during a particular period
by the administrative agency in carrying out its assigned
activities .
WORK UNIT A fixed quantity which will consistently measure work effort
expended in the performance of an activity or the production
of a commodity.
YIELD The annual percentage rate of return earned on a security.
Yield is a function of a security's purchase price and coupon
interest rate .
NOTE : Most of the above definitions were taken from Governmental Accounting ,
Auditing , and Financial Reporting , GFOA, Chicago , 2012 , Appendix G .
pp . 1051 - 1093 .
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ACRONYMS
AAA Area Agency on Aging
ADCOM Adams County Communications
CAFR Comprehensive Annual Financial Report
CAPP Colorado Counties Casualty and Property Pool
CCI Colorado Counties Inc. association of Colorado counties
CDBG G Community Development Block Grant
CD HS S Colorado Department of Human Services
CDOT Colorado Department of Transportation
CIP P Capital Improvement Plan
COPS UHS Federal community oriented policing grant
COLA Cost of Living Allowance
CMAQ Congestion Mitigation and Air Quality Improvement Program
CPI Consumer Price Index
C . R . S . Colorado Revised Statutes
CSBG Community Services Block Grant
DA District Attorney
DHS Department of Human Services
DOC Colorado Department of Corrections
DOLA Colorado Department of Local Affairs
DUI Driving Under the Influence
EDAP Economic Development Action Partnership
EOC Emergency Operations Center
FEMA Federal Emergency Management Agency
FOMC Federal Open Market Committee
FRRC Front Range Communication Consortium
FTE Full Time Equivalent
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GAAP Generally Accepted Accounting Principles
GASB Government Accounting Standards Board
GFOA Government Finance Officers Association
GIS Geographical Information System
HARP Haul Route Program
HES Hazard Elimination Program for transportation projects
H UTF Highway Users Tax Fund
HRA Health Reimbursement Account
HVAC Heating , ventilation , and air conditioning
IT Information Technology
IGS Intergovernmental Service Fund
IGA Intergovernmental Agreement
LEAP Low- income Energy Assistance Program
MOU Memorandum of Understanding
MOE Maintenance of Effort
MS4 Municipal Separate Storm Sewer for storm management
NCMC North Colorado Medical Center
NFRMPO North Front Range Metropolitan Planning Organization
NRBH H North Range Behavioral Health
O& M Operations and maintenance
OEM Office of Emergency Management
OPED Other Post-Employment Benefits
PERA Colorado Public Employees' Retirement Association
PPACA Patient Protection and Affordable Care Act (Obamacare )
PPG Preferred Provider Organization
ROW Right-of way
SH Abbreviation for State Highway
TABOR Taxpayers Bill of Rights
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TANF Temporary Assistance to Needy Families
UNC University of Northern Colorado
URA► Urban Renewal Authority
VALE Victim Assistance Law Enforcement
VW Victim Witness
WCR Weld County Road
WCRCC Weld County Regional Communications Center
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