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Home My WebLink About20170626.tiff/e0i'0251 Memorandum TO: Barbara Kirkmeyer, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH Executive Director Department of Public Health & Environment DATE: April 26, 2019 SUBJECT: 2019 Mosquito Surveillance Contract Agreement Extension/Renewal with Vector Disease Control International (VDCI) For the Board's approval is a Contract Agreement Extension/Renewal with Vector Disease Control International (VDCI). In spring 2017, the County entered into an agreement with VDCI to conduct mosquito surveillance service in Weld County. VDCI has agreed to extend the agreement for 2019, with no price increase from the original 2017 bid/contract. This extension would be for the third and final year of a possible three-year contract term limit. The proposed costs of $17,680 for the time period of May 1, 2019, through December 31, 2019, (with a trapping end date of approximately August 31, 2019), are accounted for in the 2019 budget. This includes 15 sentinel zone traps plus one historical trap over 13 weeks. The Department has been satisfied with the services provided by Vector Disease Control International. Furthermore, this Contract Agreement Extension/Renewal was approved for placement on the agenda via pass -around dated April 24, 2019. I recommend approval for a final one-year extension to the mosquito surveillance bid/contract awarded to Vector Disease Control International. Ce2 6,6,-4,e- 6-10 6-/ /7-Dl.,2 //Loo'71- 9 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND VECTOR DISEASE CONTROL INTERNATIONAL This Agreement Extension/Renewal ("Renewal"), made and entered into 1st day of May, 2019, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Health and Environment, hereinafter referred to as the "Department", and Vector Disease Control International, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2011-0626, approved on March 15, 2017. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended on December 31, 2018. • The parties agree to extend the Original Agreement for an additional 1 year period, which will begin May 1, 2019, and will end on December 31, 2019. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. NONE 2. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Robert Kozar Pri ted Name Signature ATTEST: Weld ou Jerk t. the Bo rd BY: adeo e. I � Ar/All Deputy Clerk 9, the oard ris BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair Pro-Tem MAY 0 1 2019 020/7-06c2._Co Vector Disease Control International Protectr' g Public He©ith Since 1992. April 24, 2019 Tanya Geiser Director, Administrative Services Weld County Dept. of Public Health and Environment 1555 North 17th Avenue Greeley, CO 80631 RE: 2019 Mosquito Trapping Services Agreement Renewal Dear Ms. Geiser, It has been our privilege to provide the Weld County Department of Public Health and Environment with a scientifically based adult mosquito surveillance program of the highest quality for the past seven years and Vector Disease Control International (VDCI) would like to extend our current agreement for the 2019 mosquito season. As established in the current agreement, VDCI is proposing no price increase to the program, provided that the scope of work remains the same. Therefore, the annual cost for 2019 will be $17,680.00. VDCI is proud to be Weld County's mosquito trapping services provider, and we hope to continue building upon both the successful program, and the trust, that we have established throughout our ongoing partnership. Please feel free to contact either myself, or VDCI's Chief Entomologist, Dr. Michael Weissmann (303-428-5908), to further discuss this renewal proposal. Thank you, and as always, it is a pleasure serving the Weld County Department of Public Health and Environment and we look forward to continuing our outstanding relationship with you. Respectfully, Rob Kozar Vice President of Western Operations Vector Disease Control International 7000 Broadway, Suite 108 Denver, CO 80221 303-428-5908 rkozar@vdci.net 7000 North Broadway, Suite 108, Denver, CO 80221 Tel: 303.428.5908 I www.vdci.net 1778 Memorandum TO: Steve Moreno, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH Executive Director Department of Public Health & Environment DATE: April 26, 2018 SUBJECT: 2018 Weld County Mosquito Surveillance Extension of Contract with Vector Disease Control International For the Board's approval is the 2018 Contract Agreement Extension/Renewal with Vector Disease Control International (VDCI), an email from the contractor agreeing to extend the original agreement without increasing prices for 2018, and a copy of the 2017 bid/contract agreement (resolution number 2017-0626 approved on March 15, 2017). In spring 2017, the County entered into an agreement with VDCI to conduct mosquito surveillance service in Weld County. VDCI has agreed to extend the agreement once more for 2018, with no price increase from the original 2017 bid/contract. This extension would be for the second year of a possible three-year contract term limit. The proposed costs of $17,680 for the period of May 1, 2018, through December 31, 2018 (with a trapping end date of approximately August 31, 2018) are accounted for in the 2018 budget. This includes 15 sentinel zone traps plus one historical trap over 13 weeks. The Department has been satisfied with the services provided by Vector Disease Control International. This Contract Agreement Extension/Renewal was approved for placement on the Board's agenda via pass -around dated March 27, 2018. I recommend approval for a one-year extension to the mosquito surveillance bid/contract awarded to Vector Disease Control International. W: O,1)4x2-1-v 02D/7- lo.2-00 at. obill CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND VECTOR DISEASE CONTROL INTERNATIONAL This Agreement Extension/Renewal ("Renewal"), made and entered into 1st day of May, 2018, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Health and Environment, hereinafter referred to as the "Department", and Vector Disease Control International, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2011..0626 approved on March 15, 2017. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended on December 31, 2017. • The parties agree to extend the Original Agreement for an additional 1 year period, which will begin May 1, 2018, and will end on December 31, 2018. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. NONE 2. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Tim Bennett Printed Name Signature ATTEST: Weld BY: Deputy Cler BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair DAM D 7 2018 c4D/7_ 66.2-6' Vector Disease Control International Protecting Public Health Since 1992. December 8, 2017 Debra Adamson Weld County Dept. of Public Health and Environment 1555 North 17th Avenue Greeley, CO 80631 RE: 2018 Mosquito Trapping Services Agreement Renewal Dear Ms. Adamson, It has been our privilege to provide the Weld County Department of Public Health and Environment with a scientifically based adult mosquito surveillance program of the highest quality for the past seven years and Vector Disease Control International (VDCI) would like to extend our current agreement for the 2018 mosquito season. As established in the current agreement, VDCI is proposing no price increase to the program, provided that the scope of work remains the same. Therefore, the annual cost for 2018 will be $17,680.00. VDCI is proud to be Weld County's mosquito trapping services provider, and we hope to continue building upon both the successful program, and the trust, that we have established throughout our ongoing partnership. Please feel free to contact either myself, or VDCI's Chief Entomologist, Dr. Michael Weissmann (303-428-5908), to further discuss this renewal proposal. Thank you, and as always, it is a pleasure serving the Weld County Department of Public Health and Environment and we look forward to continuing our outstanding relationship with you. Respectfully, Tim Bennett Vice President of Western Operations Vector Disease Control International 7000 N. Broadway, Suite 108 Denver, CO 80221 Cell: 208-690-9563 tbennett@vdci.net 7000 North Broadway, Suite 108, Denver, CO 80221 Tel: 303.428.5908 I www.vdci.net Memorandum TO: Purchasing Department FROM: Debra Adamson, Environmental Health Services DATE: March 8, 2017 SUBJECT: Bid Request No. B1700063 Mosquito Trapping and surveillance BOCC Approval Date March 15, 2017 Bids were received and opened on February 28, 2017, for contract services regarding mosquito trapping and surveillance for the period of May through December 2017. Two bids were received for the project, ranging from $17,680.00 to $73, 640.00. The lowest bid of $17,680.00 was received from Vector Disease Control International, LLC (VDCI), whose home office is in Little Rock, Arkansas, with a branch in Denver. The Denver branch was formerly known as Colorado Mosquito Control. Weld County utilized Colorado Mosquito Control (CMC) for these services for the past 6 years, and in the last year CMC was acquired by VDCI. VDCI has offered to maintain the $17,680.00 pricing for the two additional contract renewal years (2018 and 2019), as well. It is staff's recommendation to award the contract to Vector Disease Control International, LLC, for the amount of $17,680.00. 3f (51 V1 p?ol7-O6 NC coy9 DATE OF BID: FEBRUARY 281H 2017 REQUEST FOR: MOSQUITO TRAPPING & SURVEILLANCE DEPARTMENT: DEPT OF PUBLIC HEALTH & ENVIRONMENT BID NO: #B1700063 PRESENT DATE: MARCH 1ST, 2017 APPROVAL DATE: MARCH 15TH, 2017 VENDORS VECTOR DISEASE CONTROL INTERNATIONAL LLC 7000 N BROADWAY, STE 108 DENVER CO 80221 CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT INC. 675 SIDWELL COURT SAINT CHARLES IL 60174 WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 E -Mail: mwaltersOco.weld.co.us E-mail: reverett(caco.weld.co.us Phone: (970) 356-4000, Ext 4222 or 4223 Fax: (970) 336-7226 TOTAL BID* ADDITIONAL TRAPS $17,680.00 $85.00 $73,640.00 $330.00 *TOTAL BASED ON 208 TRAPS (NIGHTS) -15 TRAPS PER NIGHT FOR 13 WEEKS. (6/1/17 - 8/31/17) 3I x011- 4-41, GOAR Rose Everett From: Sent: To: Cc: Subject: Attachments: To whom it may concern, Tim Bennett <TBennett@vdci.net> Tuesday, February 14, 2017 10:20 AM bids Rose Everett Mosquito trapping bid B1700063 - I hereby waive my right to a sealed bid 2017 Weld County Bid_signed.pdf; ATT00001.htm Please find Vector Disease Control International, LLC's (VDCI) attached bid for mosquito trapping and surveillance services for Weld County. Should you have any questions, or need any further documentation, please do not hesitate to contact me. Respectfully, Tim Bennett Vice President of Western Operations Vector Disease Control International 208-690-9563 tbennettc vdci.net Vector Disease Control International February 9, 2017 Debra Adamson Weld County Dept. of Public Health and Environment 1555 North 17thAvenue Greeley, CO 80631 Dear Ms. Adamson, Vector Disease Control International, LLC (VDCI) is pleased to provide the Weld County Department of Public Health and Environment with this bid for mosquito trapping services. It has been our privilege, operating as Colorado Mosquito Control (CMC), to provide Weld County with a scientifically based mosquito trapping program of the highest quality for the past six years and we hope to continue our outstanding partnership. In order to establish more continuity within our company as well as reduce any confusion with our customers, VDCI will begin phasing out the CMC name this year, so we would like all new 2017 contracts be established as Vector Disease Control International, LLC. Please rest assured that our staff, equipment, business philosophy and commitment to excellence will all remain unchanged as we go forward, only our name will be changing. With the extremely rapid growth of the entire Colorado front range over the past three years, VDCI has experienced dramatic increases in many of our operating expenses. Office leases, hourly wages, liability and worker's comp insurance, supplies, and new equipment costs have all risen much higher than anyone anticipated. Therefore, VDCI has no choice but to increase our 2017 contract price to help cover these expenses. This increase would put the annual cost for 2017 at $17,680.00 ($85.00/trap night). We recognize that this increase is higher than what we would normally propose, so we are prepared to maintain this price for both renewal years, as well as 2017. VDCI is proud to be Weld County's mosquito trapping services provider, and we hope to continue building upon both the successful program, and the trust, that we have established throughout our ongoing partnership. Please feel free to contact either myself, or VDCI's Chief Entomologist, Dr. Michael Weissmann (303-428-5908), to further discuss this proposal. Thank you, and as always, it is a pleasure serving the Weld County Department of Public Health and Environment and we look forward to continuing our outstanding relationship with you. Respectfully, Tim Bennett Vice President of Western Operations Vector Disease Control International 7000 N. Broadway, Suite 108 Denver, CO 80221 Cell: 208-690-9563 1320 Brookwood Drive, Suite H, Little Rock, AR 72202 800,413.4445 vdci.net WELD COUNTY SCOPE OF WORK FOR MOSQUITO TRAPPING PURPOSE: Weld County seeks to engage the service of a third -party contractor to conduct mosquito trapping and surveillance services in the County. 1. The service provider shall provide all supplies, equipment and personnel to operate and maintain: a. Approximately sixteen (16) BioQuip Products CO2-baited CDC 6V miniature light traps, Part #2836BQNS1, or equivalent approved traps, at various sites selected with the concurrence of WCDPHE within the County. These traps shall be operated one night per week on the same day of the week during the mosquito season (approximately June —August). b. Fifteen (15) of the traps will be operated as part of the Mosquito Sentinel Program in accordance with state guidelines. The Mosquito Sentinel Program trap locations will be designated by WCDPHE. One (1) of the traps will be operated for historical data collection purposes. c. The WCDPHE anticipates approximately 208 total trap nights (16 per week) for the mosquito season (6-1-17 TO 8-31-17) but may add or reduce the number of trap nights. The contractor should be flexible in adjusting this workload. 2. If for any reason, such as inclement weather or holiday, any of the trap nights described in paragraph a, b, or c, above is cancelled, the service provider shall notify WCDPHE immediately. WCDPHE may require the service provider to reschedule the cancelled trap night as conditions allow. 3. Light traps shall be set on identified trap nights between the hours of 3:00 p.m. and 6:00 p.m. Collected mosquitoes shall be retrieved between 7:30 a.m. and 10:30 a.m. the morning following a trap night. 4. After each trap night the service provider shall collect, identify, speciate, and count all trapped mosquitoes by methods recognized by CDC and/or the Colorado Department of Public Health and Environment (CDPHE) and report this information to WCDPHE within 24 hours. 5. All mosquito trapping activities including the submission of mosquito pool specimens shall be conducted in accordance with the protocols established in the current CDPHE Mosquito Surveillance Plan. 6. The service provider will ensure that speciated mosquitoes from the fifteen (15) Mosquito Sentinel Program traps will be submitted to the state lab for disease testing (when applicable) within 24 hours of trap retrieval. Deviation from this requirement shall be reported to WCDPHE within 24 hours of failure to meet the deadline. 7. The service provider shall assume all liability for the placement and operation of any and all equipment. WCDPHE shall not be responsible for any lost, damaged or stolen traps and/or equipment. 8. A map of the trap locations is attached. RECORD KEEPING The service provider shall maintain all records and documents pertaining to the services provided under this contract for a period of 2 -years. By December 1, of each year of the contract, and/or upon B 1700063 9 request of WCDPHE, the service provider shall provide WCDPHE with copies of any and all records and documents pertaining to the services provided under this contract in an electronic and/or hard copy format approved by WCDPHE. REPORTING ALL DATA DEVELOPED UNDER THIS CONTRACT BECOMES THE SOLE PROPERTY OF WELD COUNTY. By December 1, of each year of the contract, the service provider shall provide an annual report to WCDPHE regarding all service activities performed under this contract. The annual report shall be provided in a format acceptable to WCDPHE both electronically and in hard copy and shall include but not be limited to: summaries of all collection, identification, speciation, and counts of all trapped mosquitoes. Adult Mosquito Control Program Development and Coordination: In the event of a Public Health Emergency, the service provider shall assist WCDPHE in the development of timely adult mosquito control programs; such as ground and/or aerial adulticide spraying. Adult mosquito control programs shall be conducted in accordance with all state and federal requirements. The cost of this service and adult mosquito control programs are not included in this contract. WORK PRODUCTS Any and all maps, reports, spreadsheets, databases, geographical information system (GIS) files, newsletters and other hard copy or electronic documents generated by the service provider in fulfillment of its obligations under this contract shall be the property of WCDPHE, who shall have sole and complete discretion regarding their use and distribution. All work products shall be delivered to WCDPHE in a mutually agreed upon hardcopy and/or electronic format suitable for including in reports and folders. The data and reports will be furnished in standard 8 1/2 by 11 inch paper. All reports will include the activity undertaken in each of the cities in the County. TERM OF SERVICE AGREEMENT The Service Agreement shall be in effect for the period beginning May through December 2017 with an option of a contract renewal of two (2) additional one year terms at the WCDPHE's discretion. PRICING TOTAL BID (based on 208 trap nights) $17,680.00 (16 traps per night for 13 weeks: 6-1-17 to 8-31-17) COST PER ADDITIONAL TRAP NIGHTS $85.00 Provide pricing for any additional trap nights requested by the WCDPHE (these trap nights would be in addition to the 208 trap nights listed above.) Please return pages 9 through 11 with any bid. If you have any questions please call Debra Adamson at 970-400-2243. 81700063 10 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1700063. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM Vector Disease Control International, LLC BUSINESS ADDRESS Colorado Operations: 7000 N. Broadway, Suite 10$, Denver, CO 80221 Corporate Headquarters: 1320 Brookwood Dr.. Suite H, Little Rock, AR 72202 CITY, STATE, ZIP CODE Denver, CO 80221 TELEPHONE NO 303-428-5908 FAX 866-929-1204 TAX ID # 27-4501078 PRINTED NAME AND TITLE . Tim Bennett, Vice President of Western Operations SIGNATURE E-MAIL tbennettc vdcLnet DATE 2-14-2017 **THE SUCCESSFUL BIDDER SHALL PROVIDE A W-9 IF NOT ALREADY ON FILE** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Julie Cozad, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Director of General Services B1700063 11 Hello