HomeMy WebLinkAbout20190611.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/Regular or Consent Hearing Agenda REQUEST
RE: BOCC Agenda Item - Approve Road Maintenance Agreement for:
Rocky Mountain Midstream, LLC — USR18-0075
DEPARTMENT: Public Works DATE: January 9, 2019
PERSON REQUESTING: Tisa Juanicorena
Brief description of the issue:
The Department of Public Works received a request from the applicant, Rocky Mountain Midstream, LLC,
requesting that the Board of County Commissioners consider approving the Road Maintenance Agreement for
(USR18-0075). No collateral is required with this agreement.
Weld County Public Works, Planning Services and the County Attorney's Office have reviewed the
above -mentioned signed original document and observed the following:
All Public Works related items, of the "Road Maintenance Agreement According To Policy", are found to
be acceptable.
• This Agreement complies with the terms of the Use by Special Review Permit Resolution, as signed by
the Board of County Commissioners.
What options exist for the Board?
1. Have this BOCC Hearing item be placed on the next available agenda as part of the Consent Agenda.
2. Have this BOCC Hearing item be placed on the next available agenda as part of the Regular Agenda.
Recommendation:
Option 1. The Departments of Public Works, Planning Services and the County Attorney's Office are
recommending approval of the Road Maintenance Agreement According To Policy for USR18-0075, and that this
item be placed on the next regularly scheduled BOCC Hearing, as part of the Consent Agenda.
Sean P. Conway
Scott K. James
Steve Moreno
Mike Freeman, Pro -Tern
Barbara Kirkmeyer, Chair
Approve
Recommendation
r" r
Schedule as Regular
BOCC Hearing Item Other/Comments:
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ROAD MAINTENANCE AGREEMENT
Rocky Mountain Midstream, LLC — USR18-0075
THIS AGREEMENT is made this 15' day of November, 2018, by and between Rocky Mountain
Midstream, LLC, hereinafter referred to as "Property Owner," and the County of Weld, by and through its
Board of County Commissioners, hereinafter referred to as "County."
WITNESSETH:
WHEREAS, Property Owner is the owner of the property described in the application to Use by
Special Review USR18-0075, referred to as "the Property," which has been approved by the County, and
WHEREAS, the Property Owner facility will generate additional vehicles and heavy traffic for an
extended period of time; and
WHEREAS, the County, and Property Owner are desirous of agreeing to terms involving
regulation of haul routes, traffic control, and road wear arising from such additional traffic.
NOW, THEREFORE, IN CONSIDERATION OF the foregoing and of the promises and covenants
contained herein, the parties hereto promise, covenant and agree as follows:
Part 1 (of 2): Site Specific Provisions
A. Reserved
B . Haul/Travel Routes
1.0 Off -Site Dust Control/Abatement: The Property Owner is required to provide dust abatement along
affected Haul Route Roads within 1/2 mile of the access location of the pipeline, as determined by the
County. County will determine the proportionate share of dust control to be paid by Property Owner. The
amount and extent of dust control measures will be determined by site -specific conditions at the time, as
determined exclusively by County personnel. The County reserves the right to install traffic counters on the
driveway(s) of the Property Owner's facility. The County will have sole responsibility for determination of
the percentage of haul route traffic on all affected roads.
2.0 Obligation to Maintain Current and Future Haul Routes: Property Owner will be financially
responsible for the excavation, repair, and patching of any damage on current or future haul route roads,
which in the sole opinion of County has been created by vehicle traffic to and from the Property. Should
Property Owner's site activities or vehicle circulation patterns change in the future so that County approves
an alternate haul route, and all or a significant portion of Property Owner's sourced traffic no longer utilizes
the above -described haul route and instead utilizes other portions of County roads, Property Owner shall
cooperate with County in maintenance of said roads which are included within the new haul route. The type
and method of repair will be determined by the County Engineer or his representative. Repairs shall
commence within 48 hours of notification by the County for any roadway damage that exposes the driving
public to adverse or unsafe driving conditions. All other repairs shall commence within thirty (30) days of
receipt of Weld County's written notice.
2.1 Need for Immediate Repairs: In the event of damage to an Approved Haul Route by Project
traffic that causes an immediate threat to public health and safety or renders the road impassible
("Significant Damage"), County shall, after inspection, notify Property Owner of such
Significant Damage. Property Owner shall identify the repair required and shall consult with
County on the extent, type, timing, materials and quality of repair (i.e. temporary versus
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permanent) within twenty-four (24) hours after receipt of such notice and shall commence such
repair within forty-eight (48) hours after receipt of such notice. If Property Owner identifies
Significant Damage prior to receiving notice thereof from County, Property Owner may
commence repair of such Significant Damage and shall concurrently notify County of the extent,
type, timing, materials and quality of repair (i.e. temporary versus permanent).
2.2 Repair of Road: On or before December 31 of the calendar year in which County staff has
determined through site analysis and/or pavement testing that a particular haul route road portion
will require paving measures in order to protect the public health, safety, and welfare, and has
budgeted sufficient funds for the following calendar year to pay its share of the Off -Site
Improvement/Repair Costs, County shall notify Property Owner in writing that the Off -Site
Improvements/Repairs shall be undertaken. Within ninety (90) days of its receipt of County's
notice of the need to undertake the road maintenance repairs and/or improvements, Property
Owner shall submit Off -Site Construction Plans and Cost Estimates to County for review.
Property Owner shall have sole responsibility for the completion of the repairs and/or
improvements on or before December 15 of the year following County's notice of the need for
repairs.
2.3 In County's sole discretion, County may undertake the repairs and/or improvements. Property
Owner's payment for its Proportionate Share of the road repairs/improvements will be calculated
as described in this Agreement.
3.0 Annual Road Inspection: County may conduct a road inspection annually with the cooperation of
Property Owner and all other Property Owner and/or Lessees who are required by County to participate in
road improvement/maintenance agreements. As a result of the annual inspection, County, in its sole
discretion, shall determine actual conditions and shall further determine what road
repair/improvement/maintenance work is to be performed during that construction season. Notification to the
Property Owner of the required roadway repairs will be given as soon as the data becomes available.
4.0 Proportionate Share of Road Maintenance Responsibilities:
4.1 Property Owner shall pay its Proportionate Share of costs of dust control/abatement, paving,
repairs, maintenance, improvements, or future road replacement of any particular Haul Route
Road. Property Owner's Proportionate Share shall be based upon the percentage of traffic on the
road that is attributable to Property Owner's facility. County personnel will determine the
percentage based on then current Equivalent Single Axle Load (ESAL) Counts. Property Owner
shall not be responsible for traffic that is not sourced from the Property Owner's facility.
4.2 The County shall notify Property Owner of County's preliminary determination and assessment
of Property Owner's proportionate share of costs. Prior to County's final determination and
assessment, County shall provide Property Owner with a reasonable opportunity to review,
comment upon and supplement County's data, collection methodology, and determinations. The
County shall review and consider Property Owner's input prior to making a final determination
and assessment. The County shall have sole responsibility for determination of Property
Owner's proportionate share of costs.
Part 2: General Provisions
A. General Requirements:
1.0 Permits. Property Owner must still apply for and abide by the terms of any necessary right-of-way
permits, grading permits, and building permits. No work may occur in the County's right-of-way without a
County -issued right-of-way permit and access permit.
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2.0 Release of Liability: Property Owner shall indemnify and hold harmless the County from any and all
liability loss and damage County may suffer as a result of all suits, actions or claims of every nature and
description caused by, arising from, or on account of said design and construction of the pipeline(s), and pay
any and all judgments rendered against the County on account of any such suit, action or claim, together with
all reasonable expenses and attorney fees incurred by County in defending such suit, action or claim whether
the liability, loss or damage is caused by, or arises out of the negligence of the County or its officers, agents,
employees, or otherwise except for the liability, loss, or damage arising from the intentional torts or the gross
negligence of the County or its employees while acting within the scope of their employment.
3.0 Liability for Damage to Road. Property Owner shall be financially responsible for any and all
damage caused to any Weld County Road as a result of the installation, use, or maintenance of the pipeline
through the County's rights -of -way, without regard to the negligence, or lack thereof, of Property Owner or
its agents. This provision shall survive Termination of this Agreement pursuant to section B.2.0, below, and
shall be of no further force and effect ten years after mutual execution of this Agreement.
B. Violations of Agreement and Remedies
1.0 Violation of Terms of Agreement: If in County's reasonable opinion, Property Owner has violated any
of the terms of this Agreement, County shall so notify Property Owner and shall state with specificity the
facts and circumstances which County believes constitute the violation. Property Owner shall have thirty (30)
days within which to either cure the violation or demonstrate compliance. Thereafter, County may seek any
remedy described in this Agreement or otherwise provided by law.
2.0 Termination of Agreement: Termination Event: This Agreement shall terminate upon the earliest of
the following events:
2.1 Cessation of all Permit Related Activities: Termination of this Agreement shall occur upon
Property Owner's complete cessation of all activities permitted by the USR. A partial cessation
of activities shall not constitute a Termination of this Agreement, nor shall County's issuance of
a partial release constitute a Termination. Unless informed in writing by the Property Owner of
cessation of activities, and verified by the County, cessation shall be presumed if the County
determines that the USR has been inactive for three (3) years.
2.2 Execution of Replacement Agreement: This Agreement shall terminate following County's
execution of a new Improvements Agreement with a new Property Owner or Operator who has
purchased the Property or has assumed the operation of the business permitted by the USR, and
intends to make use of the rights and privileges available to it through the then existing USR.
2.3 Revocation of USR: This Agreement shall terminate following County's revocation of Property
Owner's USR, except that the Property Owner shall only be released from this Agreement after
the successful completion of all improvements required under this Agreement.
2.4 Completion of Construction: This Agreement shall terminate following Property Owner's
completion of construction of the facilities authorized by the underlying USR. Property Owner
shall notify the County of completion.
3.0 Revocation of USR: Property Owner acknowledges that failure to comply with the material terms of
this Agreement constitutes cause to revoke the USR, and County may exercise this option in its sole
reasonable discretion by proceeding with revocation under the then current provisions of the Weld County
Code.
4.0 Court action: Upon notice of violation and failure to cure within the time permitted by this
Agreement, County may seek relief in law or equity by filing an action in the Weld District Court.
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C. Miscellaneous Provisions.
1.0 Definitions:
1.1 All references in this Agreement to "County Engineer" shall refer to the any
individuals appointed by the County Engineer to act on his/her behalf.
1.2 All references to "Haul Routes" include identified travel routes for subdivisions;
"haul vehicles" include subdivision vehicular traffic, as applicable.
1.3 All references to "Property Owner" shall include any individual or entity,
"Operator", who is acts on behalf of the Property Owner regarding this Agreement.
individual or
references to
including an
2.0 Successors and Assigns: This Agreement may not be delegated, transferred or assigned in whole or in
part by Property Owner without the express written consent of County and the written agreement of the party
to whom the obligations under this Agreement are assigned. Property Owner's release of its obligations shall
be accomplished by County's execution of a new Improvements Agreement with the successor owner of the
property. Consent to a delegation or an assignment will not be unreasonably withheld or delayed by County.
County's rights and obligations under this Agreement shall automatically be delegated, transferred or
assigned to any municipality which, by and through annexation proceedings, has assumed jurisdiction and
maintenance responsibility over the roads affected by this Agreement. All of the terms and conditions set
forth in this Agreement shall be binding upon the heirs, executors, personal representatives, successors and
assigns of Property Owner, and upon recording by the County, shall be deemed a covenant running with the
land herein described.
3.0 Governmental Immunity: No term or condition of this agreement shall be construed or interpreted as
a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
4.0 No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement
of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be
strictly reserved to the undersigned parties, and nothing contained in this Agreement shall give or allow any
claim or right of action whatsoever by any other person or entity not included in this Agreement. It is the
express intention of the undersigned parties that any person or entity, other than the undersigned parties,
receiving services or benefits under this Agreement shall be an incidental beneficiary only.
5.0 Entire Agreement/Modifications: This Agreement including the Exhibits attached hereto and
incorporated herein, contains the entire agreement between the parties with respect to the subject matter
contained in this Agreement. This instrument supersedes all prior negotiations, representations, and
understandings or agreements with respect to the subject matter contained in this Agreement. This
Agreement may be changed or supplemented only by a written instrument signed by both parties.
6.0 Board of County Commissioners of Weld County Approval: This Agreement shall not be valid
until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
7.0 Choice of Law/Jurisdiction: Colorado law, and rules and regulations established pursuant thereto,
shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included
or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and
void. In the event of a legal dispute between the parties, Property Owner agrees that the Weld County
District Court shall have exclusive jurisdiction to resolve said dispute.
8.0 Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or
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unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without
such provision, to the extent that this Agreement is then capable of execution within the original intent of the
parties.
9.0 Attorneys Fees/Legal Costs: In the event of a dispute between County and Contract Professional,
concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney
fees and/or legal costs incurred by or on its own behalf.
10.0 Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra-
judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference
shall be null and void.
11.0 Authority to Sign: Each person signing this Agreement, and associated Exhibits, represents and
warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each
party represents and warrants to the other that the execution and delivery of the Agreement and the
performance of such party's obligations hereunder have been duly authorized and that the Agreement is a
valid and legal agreement binding on such party and enforceable in accordance with its terms. If requested
by the County, Property Owner shall provide the County with proof of Property Owner's authority to enter
into this Agreement within five (5) days of receiving such request.
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Carly Kcppes Clerk and Recorder. Weld County. CO
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PROPERTY OWNER:
By:
Name: Matt Hastings
Title: Director of Operations & Engineering
Rocky Mountain Midstream, LLC
STATE OF COLORADO
SS.
COUNTY OF WELD
Date: November 15, 2018
The foregoing instrument was acknowledged before me this 15th day of November, 2018, by Matt
Hastings, Director of Operations & Engineering for Rocky Mountain Midstream, LLC.
WITNESS my hand and official seal.
WILLIAM KASEY YOUNG
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20184041913
MY COMMISSION EXPIRES OCTOBER 25, 2022
WizaUkoL_ Cfc?1
Notary Public
WELD COUNTY:
ATTEST: '".%�r'
Weld C , o ty Clerk to the Bo , rd
BY:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,
COLORADO
1►liL
Deputy Cl-,` to he BoMike Freeman, Pro-Tem
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Carly Koppes Clerk and Recorder. Weld County. CO
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