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Home My WebLink About20191993RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MAY 29, 2019 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, May 29, 2019, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway Commissioner Scott K. James Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of May 22, 2019, as printed. Commissioner Conway seconded the motion, and it carried unanimously. • READ ORDINANCE BY AUDIO: Commissioner James moved to read Code Ordinance #2019-08 by audio. The motion was seconded by Commissioner Conway and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on May 22, 2019, as follows: 1) USR18-0100 — Public Service Company of Colorado, 2) USR19-0003 — Una and Louie Martinez, 3) PUDZ19-0001 — T3 Land and Investment, LLC, and 4) USR19-0014 — Leeward Renewable Energy Development, LLC. Commissioner Freeman seconded the motion, which carried unanimously. ID AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1900094, CNG FUEL SITE MAINTENANCE — DEPARTMENT OF FLEET Minutes, Wednesday, May 29, 2019 Page 1 2019-1993 BC0016 SERVICES: Rob Turf, Department of Purchasing, reviewed the four (4) bids received and stated staff recommends awarding to the low bidder, Ward Energy, which meets all specifications. Commissioner Moreno moved to approve said low bid. The motion was seconded by Commissioner James, and it carried unanimously. 2) PRESENT BID #61900095, RECYCLED ASPHALT CRUSHING - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the two (2) bids received and stated staff will bring back a recommendation on June 12, 2019. Ei 3) PRESENT BID #B1900098, COMMERCIAL CLOTHES WASHERS FOR THE JAIL (QTY 2) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf reviewed the four (4) bids received and stated staff will bring back a recommendation on June 12, 2019. NEW BUSINESS: • 1) CONSIDER APPLICATION FOR TITLE XX TRAINING GRANT FUNDS AND AUTHORIZE DIRECTOR OF THE DEPARTMENT OF HUMAN SERVICES TO SIGN: Jamie Ulrich, Deputy Director of the Department of Human Services, stated the application is for $13,460.00 for staff training to perform child welfare services. Commissioner Moreno moved to approve said application and authorize the Director of Human Services to sign. Seconded by Commissioner Conway, the motion carried unanimously. El 2) CONSIDER CONTRACT ID #2627 MEMORANDUM OF UNDERSTANDING FOR PARTICIPATION IN COORDINATED ENTRY SYSTEM AND AUTHORIZE DIRECTOR OF THE DEPARTMENT OF HUMAN SERVICES TO SIGN - COLORADO BALANCE OF STATE CONTINUUM OF CARE (BOS COC): Ms. Ulrich reviewed the terms of the non -financial memorandum of understanding for those experiencing homelessness to be placed on a shared list in hopes of obtaining housing sooner. Commissioner Freeman moved to approve said memorandum of understanding and authorize the Director of the Department of Human Services to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. • 3) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R7046298 - CODE 3 ASSOCIATES, INC.: Brenda Dones, Assessor, presented the petition for abatement or refund of taxes for tax year 2016. She stated the property is combined office and retail space and the petitioner claims the Assessor's calculation of value exceeds the Fair Market value of the property. She stated staff recommends denial of the refund and to sustain the value, as the property is correctly valued based on the analysis of the Market and Income approach. No tax representative was present, and Ms. Dones stated the representative requested an administrative denial, so they can file to the State Board of Assessment Appeals. Commissioner Moreno moved to deny said petition for abatement or refund of taxes. The motion was seconded by Commissioner Conway, and it carried unanimously. • 4) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R7536099 - BFI MEDICAL WASTE, INC., C/O STERICYCLE, INC.: Ms. Dones presented the details of the petition for abatement or refund of taxes for tax year 2016. She stated there are four (4) buildings that are a combination of office, warehouse and manufacturing. No tax representative was present and Ms. Dones stated the petitioner has requested an administrative denial. Commissioner James moved to deny the petition for abatement or refund of taxes. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, Wednesday, May 29, 2019 Page 2 2019-1993 BC0016 El 5) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R8950275 — LINCOLN PARK HOTEL, LLC: Ms. Dones reviewed the petition for abatement or refund of taxes for tax year 2018. She stated the property is a six (6) floor, 146 -room, full -service hotel with an 25,198 square -foot conference facility. She explained the hotel is built on land owned by the City of Greeley, so the valuation is for improvements only. Ms. Dones explained construction was completed in January 1, 2018, therefore, 2018 was the first year of full value. She stated staff used the Cost approach to set the value at $26,917,145.00. She stated the hotel was built to help develop and grow downtown Greeley and staff recommends a refund of $406,661.76. In response to Commissioner Conway, Ms. Dones stated there wasn't any comparable sales of full -service hotels. Bob Tointon, resident of Greeley, Chip Wilson, representative of the hotel, both stated they support the Assesor's value. Commissioner Conway moved to approve, in -part, said petition for abatement or refund of taxes. The motion, which was seconded by Commissioner Moreno, carried unanimously. • 6) CONSIDER MODIFYING THE COST ALLOCATION FORMULA FOR USERS OF THE WELD COUNTY REGIONAL COMMUNICATIONS CENTER - EFFECTIVE JANUARY 1, 2020: Mike Wallace, Director of the Department of Public Safety Communications, reviewed the modification of the cost allocation for users of the Weld County Regional Communications Center. Chair Kirkmeyer stated the fees will increase for agencies to 40% in 2020 and phase in the User fee increase for law agencies by charging 25% in 2020, 32.2% in 2021 and 40% in 2022. Commissioner Freeman stated his support and reported the process went well. Commissioner Moreno moved to approve said modification of the cost allocation. Seconded by Commissioner James, the motion carried unanimously. • 7) CONSIDER STRUCTURE AGREEMENT FOR KEENESBURG MINE SITE AND AUTHORIZE CHAIR TO SIGN - COLORADO SAND COMPANY, LLC: Bob Choate, Assistant County Attorney, presented the agreement from Colorado Sand Company, LLC, as part of their DRMS permit. He stated the pit area will not affect nearby structures. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 8) CONSIDER CONTRACT ID #2735 SOLE SOURCE PURCHASE AGREEMENT FOR MATERIALS OR EQUIPMENT AND AUTHORIZE CHAIR TO SIGN - HENDERSON RECYCLE: Barb Connolly, Controller, stated this bid previously went out and couldn't find a vendor to supply the materials and when it was rebid, Henderson Recycle was the only vendor who could provide the materials. In response to Commissioner Conway, Mr. Turf stated the price which was quoted will be under the proposed budget. Commissioner Moreno moved to approve said sole purchase agreement and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. • 9) CONSIDER TEMPORARY CLOSURE OF CRS 13/34 INTERSECTION: Amy Mutchie, Department of Public Works, presented the closure beginning June 3, 2019, through October 31, 2019. She stated the detour route is paved and staff will use message boards to alert the residents living in the area. Commissioner James moved to approve said temporary closure. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 10) CONSIDER GOVERNMENT AFFAIRS AGREEMENT AND AUTHORIZE CHAIR TO SIGN - RESPUBLICA, INC., DBA CAPITOL SOLUTIONS: Bruce Barker, County Attorney, stated Don Warden, Director of Finance and Administration, worked on this agreement with Sandra Solin to monitor the Colorado Oil and Gas Conservation Commission. In response to Commissioner Conway, Mr. Barker stated Ms. Solin will monitor the Oil and Gas Association. Commissioner Freeman stated it is important to have someone who understands this, monitor it and give recommendations and he supports the Minutes, Wednesday, May 29, 2019 Page 3 2019-1993 BC0016 agreement. Commissioner Moreno stated he supports the agreement. In response to Commissioner Conway, Chair Kirkmeyer stated she will assist with monitoring and writing reports and sending recommendations to the Board. Commissioner Conway stated he would like Ms. Solin to have more communication with the Board and hold a meeting with her every two weeks. Commissioner Freeman stated he is not in favor of having extra meetings. Chair Kirkmeyer stated she will set up a work session with Ms. Solin in the next couple of weeks. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. 11) SECOND READING OF WELD COUNTY ORDINANCE #2019-05, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 8 PUBLIC WORKS, OF THE WELD COUNTY CODE (MS4): Commissioner Conway moved to read Code Ordinance #2019-05 by title only. The motion was seconded by Commissioner Freeman, and it carried unanimously. Mr. Barker read the title for the record. Lyndsey Holbrook, Department of Public Works, stated no changes have been made since the First Reading. No public testimony was offered concerning this matter. Commissioner Freeman moved to approve Code Ordinance #2019-05 on Second Reading. The motion was seconded by Commissioner James, and it carried unanimously. 12) SECOND READING OF WELD COUNTY ORDINANCE #2019-06, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE (DISPOSITION OF RECOVERED PROPERTY): Commissioner Freeman moved to read Code Ordinance #2019-06 by title only. Seconded by Commissioner Conway, the motion carried unanimously. Mr. Barker read the title for the record. Mr. Choate stated no changes have been made since the First Reading. No public testimony was offered concerning this matter. Commissioner James moved to approve Code Ordinance #2109-06 on Second Reading. Seconded by Commissioner Moreno, the motion carried unanimously. 13) FIRST READING OF WELD COUNTY ORDINANCE #2019-08, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE, OF WELD COUNTY CODE (PROCUREMENT POLICIES): Ms. Connolly detailed the modifications and guidelines for purchasing practices for Section 5-4-40 and noted there is a work session scheduled for June 10, 2019. Commissioner Moreno expressed his appreciation to Elizabeth Relford, Department of Public Works, and to Toby Taylor, Director of the Department of Buildings and Grounds, for their hard work on this Ordinance. No public testimony was offered concerning this matter. Commissioner Moreno moved to approve Code Ordinance #2019-08 on First Reading. Seconded by Commissioner James, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinances #2019-05 and #2019-06 were approved on Second Reading, and Code Ordinance #2019-08 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, Wednesday, May 29, 2019 Page 4 2019-1993 BC0016 There being no further business, this meeting was adjourned at 9:49 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLARADO ATTEST: d_z`a4) Weld County Clerk to the Board Steve Moreno bara Kirkmeyer, • hair Mike Freeman, Pr•-Tem Sean P. onway Minutes, Wednesday, May 29, 2019 Page 5 2019-1993 BC0016 ATTENDANCE LIST 6)Ack [19 NAME - PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (YIN)? ---14e ems /3- i /r trK7i-- Gregle, ///e/i/7 -740 Wi 6- i'ee-4 -Ue kik,1' 1.•/e'47 ieC La g- IA) ckr.) e/Z._ .,,,, d_ 2; 7 .).---lk;-_-.6 6., /90/104 e -...-4--c,944k,74,( 7 / ekir b I i / aro q X--/ el c 6 let Alki-A, e ( 1c); Id‘et1 d aSa-, . c.,)/LI /I Z. S? R -QT Boo' aJ /4 oL. cowl te) ce-D �'7, vz Gn17e 84 3 4_ Hello