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Home My WebLink About20192818.tiffRESOLUTION RE: APPROVE ATTESTATION STATEMENT FOR. ACCEPTANCE OF CHILD WELFARE ALLOCATION AWARD AND AUTHORIZE CHAIR PRO-TEM TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Attestation Statement for Acceptance of a Child Welfare Allocation Award from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Office of Children, Youth and Families, Division of Child Welfare, commencing upon full execution of signatures, with further terms and conditions being as stated in said attestation statement, and WHEREAS, after review, the Board deems it advisable to approve said attestation statement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Attestation Statement for Acceptance of a Child Welfare Allocation Award from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Office of Children, Youth and Families, Division of Child Welfare, be, and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is, authorized to sign said attestation statement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of July, A.D., 2019. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY: eputy Clerk A P PIRO,V D A 711 EXCUSED Barbara Kirkmeyer, Chair o the Board sLc F County Attorney Mike Freeman, Pro-Tem cep riCLEM:MSPII3raill=t, eve Moreno Y. ' er,,,:t%,,,,,,N4 ige„,-;;;;,,,-.2- • , Date of signature. 67// r,�,..° t;� : � y Sean P. ,Conway �.aHSO 41V f(r IT 2019-2818 H R0090 PRIVILEGED AND CONFIDENTIAL RAND DATE: July 10, 2019 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Child Welfare Additional Allocation Award Letter, Attestation Statement and Child Welfare Positions Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Welfare Allocation Award Letter and Attestation Statement and Child Welfare Positions. The Department was notified of the award of additional Child Welfare allocation funds for SFY 2019-20 for the purpose of hiring new Child Welfare staff, as authorized by SB 15-242. These funds are in addition to the Child Welfare Block grant funding. The Child Welfare Allocation Committee decided on an allocation methodology on May 10, 2019, for these funds. Based on that methodology, Weld County has been awarded up to 8.0 additional FTEs and $481,740 additional current year funds, for a total dollar amount of $1,500,772. The Department recommends the following plan for utilization of the SB 15-242 Child Welfare Staffing funds: Continue use of the funds for the following positions, previously approved and currently funded through SB 15-242: • Position #7858 — Child Welfare Deputy Division Head (approximate salary and benefits $143,400) • Position #5041 - Child Welfare Permanency Caseworker ($83,770) • Position #7856 - Child Welfare Foster Care Coordinator ($92,430) • Position #7621 — Child Welfare Intake Caseworker ($89,510) • Position #7617 — Child Welfare Intake Caseworker ($98,320) • Position #7622 — Child Welfare Permanency Supervisor ($1 12,300) • Position #7703 — Child Welfare Intake Supervisor ($122,740) • Position #7749 — Hotline & Family Research Supervisor ($112,240) • Position #7767 — Child Welfare Permanency Caseworker ($86,030) Convert use of the funds for the following positions, in order to better meet the intent of the funding: • Replace Position #5025 — Child Welfare Intake Supervisor ($117,000), > instead using Position #6105 — Child Protection Intake Caseworker ($74,000) Replace Position #5414 — Child Welfare Kinship Coordinator ($105,000), > instead using Position #7927 — Home Study Lead Worker ($89,870) Add the following five positions, all created after January 1, 2015, but previously funded through the IV -E Waiver Funding and/or Child Welfare Services Block Administration funding: • Position #7618 — Child Welfare Permanency Caseworker ($95,800) • Position #5440 — Child Welfare Intake Caseworker ($74,000) • Position #7596 — Child Welfare Intake Caseworker ($86,070) • Position #7588 — Child Welfare Intake Caseworker ($69,780) • Position #7589 — Child Welfare Intake Caseworker ($70,000) Weld County must report to the State by July 16, 2019, its plan for utilizing the additional funds. 2019-2818 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend acceptance of these funds in full, the hiring of the positions and submission of the Attestation Statement with Chair and Director signature. 4s pprove Recommendation Sean P. Conw Mike Freeman Barbara Kirkmeyer, e Steve Moreno, @` " attettellettli Schedule Work Session Other/Comments: Karla Ford From: Sent: Cc; L'S) S Barbara Kirkmeyer Thursday, July 11, 2019 7:27 AM Karla Ford Mike Freeman; Steve Moreno; Sean Conway; Scott James Re: URGENT PA FOR ROUTING - Child Welfare Allocation Award Letter Attestation State and Child Welfare Positions Approve Sent from my Phone On Jul 11, 2O19, at 7:26 AM, Karla Ford <kford@w d ov.com>wrote: Please reply and advise if you approve recommendation to get this on Monday's Agenda. Thank you! Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford . we€ lgov.coiri : mwvvvv.welegov.comOP .......: ... Y .. My w+ rking hours are Monday -Thursday 7:00aam -4:O0 pets. Friday 7:00a.m. 0Ha.m. - Noon <imageOO2.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tobi Cullins Sent: Wednesday, July 1O, 2O19 4:35 PM To: Karla Ford <kford@weldgov.co> Cc: Barb Connolly < connolly weldgov.co >; Bruce Barker <bbarker@weldgov.corn>; Esther Gesick < esiek jweld ov.com>; HS Contract Management <FIS-ContractMana ement thco.weld.co.us>; Jamie Ulrich < rl;rchj# weld oyecorr >; Judy Griego <grie oa @ weld o.+co:m>; Lennie Bottorff <bottll weld,g ovcrn> 4.bbject: URGENT PA FOR ROUTING - Child Welfare Allocation Award Letter Attestation State and Child Welfare Positions Karla, Please see attached PA and associated Attestation Statement. This item is due to the State by Tuesday, July 16/ thus the urgency. Thank you. *Stephanie — Please note this item will need to be on Agenda, Monday, July 15. 1 L Office o Children, Youth Es Families Division of Child Welfare Ann M. Rosales, MSW, Director Ms. Judy Griego Weld County Departm,nt of Human Services PO Box Greeley, Co80632 July 2, 2019 Additional Child Welfare Allocation Award Dear Director Gr iego: The purpose of this letter is to notify you of the award to Weld County for the additional child wetfare allocation funds as authorized in SB 15-242, SB 15-242 provides an allocation to counties in addition to the Child Welfare Block grant for the purpose of hiring new child welfare staff, and, in connection therewith, making an appropriations The Chitd elfare Allocation Committee decided on a allocation methodology on 5/10/2019 for these funds, Based on this methodology, the award for your county is: Number of is: 8.00 Total dollars: e481,740 The conditions of this award are as follows: The funds have a match: 90% State/10% Local sears; unless your county is a Tier 1 or Tier 2 ounty as of February ZS, 2019, in which there would be no match requirement. These funds shall not be used to provide raises to existing child welfare staff. 3. These funds shalt not be used to supplant: other funds. If it is found that the count• has used these dollars in any other way, then the county shall be require, to refund their allocation ,t, to the State to be redistributed to other counties. On May 10? 2019, the CWAC voted that counties will advise he state how many FTE they wiUU hire with their allocated dollar amount. Counties are required to .sign and return their attestation statement r later than „July1 6 2 19. In order for t Department to fulfill its reporting obligation to the JSC, the Department is requesting the County Commissioners and County Directors attest that these positions are newly created county Fit (as defined glow) after January. 2015. See encloseL Statement" "Attestation Street, Sherman Street, 2nd F₹oor, Denver, CO802 P 3O3 B66. 32 F 303.-866-5563 wvtcc(cradccgov/c at=s red Fogs, Governor Mtche le Barnes., Executive Director •" w,Alnn =r a ` : 1876 �6 r In order to track these funds/positi ns, please use the following County Financial Management System (CMFS) codes to direct charge these positions: Program W505, Function 1577 OM State, 10% County). If additional information is required please contact Kelly Sawka, Finance Manager, (303) 866-4980, or Kelty.Sawka@state.co.us. Ann M. Rosales, M.S.W, Director, Division of Child Welfare Enclosure(s): • Attestation Statement 1575 Sherman Street, 2nd Roar, Denver, CO 80203 P 303.866-5932 F 3133.866.5563 www.colorado.govlcdhs Jared Polls, Governor I Michelle Barnes, Executive Director COLORADO Office of Children, Youth & Families Dtvison ol O Id Wet'are Attestation Statement Weld County w hireSee FME' from m rte v awa r t! .r_ FTE's o above awarded dCd amount. in accepting the award for Yield County, we. the Count, Commissiorertsi and County D;retror. hereby attest that the oosittonis; the County wilt be hiring are newly created county FTE after January 1 2075 The positiontsl that terns courty will be hying will abide by the following definitions. • Child We' `.3r a Case Carrying Case Manager: FTE is a case manager with a caseload of child welfare assessments and !or cases • Child Welfare Case Aide: FTE is a case aide who provides suopert to chid welfare case carrying case manager FIE as defined above. • Child Welfare Supervisor: FTE :s a super✓;sor who provides supervision tc the chiral welfare case carrying case manager FEE 35 der ; ned above. O77j5/O/9 Date JUL j V 2:1 1 .J Count; Cerr tm :-j sssoner Dace Mike Freeman, Pro-Tem CO..nt'j Commissioner Date Please sign and return to: Sonja Q-ne$,3c Feder?! Fund Reviewer. Colorado Department of Human Services, Divis:on of Child Welfare, sonia.ornelas®state.co.us A na email as a scanned document. or by mail tc 1575 Sherman Street. 2'< Floor, Denver. CO 80201 ►5i, 3hern.,an itreet l •:i =tc-cc- Deride' CO 80203 a 303 866/5912 * 303 r3c6 5563 ce.urtit, s“)\. coils Jared 3'115 .Jcw?f (wf : M7rhelte 341 nes ,t '.'�' ! rpct v `o QQ • • V 8 • i• 4 I 7n .7 (20/ 9-onvt? Cheryl Hoffman From: Sent: To: Cc: Subject: The number is 5. Thank you. Tobi Cullins Friday, July 12, 2019 10:49 AM Esther Gesick Cheryl Hoffman; Stephanie Frederick RE: URGENT PA FOR ROUTING - Child Welfare Allocation Award Letter Attestation State and Child Welfare Positions Regards/ Tobi A. Cullins Contract Management and Compliance Coordinator Administration Support Unit (ASU) Contract Management Team: 970-400-6556 Direct: 970-400-6392 Fax: 970-353-5215 cullinta@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 'ision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. From: Esther Gesick Sent: Friday/ July 12, 2019 10:05 AM To: Tobi Cullins <cullinta@weldgov.com> Cc: Cheryl Hoffman <choffman@weldgov.com>; Stephanie Frederick <sfrederick@weldgov.com> Subject: Re: URGENT PA FOR ROUTING - Child Welfare Allocation Award Letter Attestation State and Child Welfare Positions No please let Cheryl know so she can enter the correct number as she prepares the Chair signing packet. Thanks! Esther Gesick Clerk to the Board Sent from my iPhone On Jul 12, 2019, at 7:56 AM, Tobi Cullins <cullinta@weldgov.com>wrote: 1 Esther, I was out yesterday. Did you obtain this information from someone else? Thank you. Regards, Tobi A. Cullins Contract Management and Compliance Coordinator Administration Support Unit (ASU) Contract Management Team: 970-400-6556 Direct: 970-400-6392 Fax: 970-353-5215 cullinta@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. <image002.png>Visiono. The people f Weld County are connected to tie resources needed to thrive in the community and feel safe and empwered. Mission: Engaging and partnering with the community to improve the safety, health and well- being of individuals and families through the delivery of responsive anc collaborative services. From: Esther Gesick Sent: Thursday, July 11, 2019 4:59 PM T.: Tobi Cullins <cullinta@weldgov.com> Cc: Cheryl Hoffman <choffman@weldgov.com>; Stephanie Frederick <sfrederick@weldgov.com> Subject: FW: URGENT PA FOR ROUTING - Child Welfare Allocation Award Letter Attestation State and Child Welfare Positions Hi Tobi, I'm proofing the Agenda and see that the Attestation Letter has a blank to fill in the number of employees. Rather than me interpreting the memo, I'm just going to ask you - what number needs to be filled in there? Esther Ea Gesick Clerk to the Board 1150 O Street/P.O. Box 758 f Greeley, CO 80632 tel: (970) 400-4226 <image005.png> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received 2 this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tobi Cullins Sent: Wednesday; July 10, 2019 4:35 PM To: Karla Ford <kford@weldgov.com> Cc: Barb Connolly <bconnolly weld ov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS Contract Management <HS-ContractManagement@co.weld.co.us>; Jamie Ulrich <ulrich]@weldgov.com>; Judy Griego <griego°a@weldgov.com>; Lennie Bottorff < botto rl l @we l dgov. co m> Subject: URGENT PA FOR ROUTING - Child Welfare Allocation Award Letter Attestation State and Child Welfare Positions Karla, Please see attached PA and associated Attestation Statement. This item is due to the State by Tuesday, July 16, thus the urgency. Thank you. *Stephanie — Please note this item will need to be on Agenda, Monday, July 15. Regards, Tobi A. Cullins Contract Management and Compliance Coordinator Administration Support Unit (ASU) Contract Management Team: 970-400-6556 Direct: 970-400-6392 Fax: 970-353-5215 cullinta@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. <image004.png>Visiois : The people of Weld County are connected to the resources needed to thrive in the community and Teel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well- being of individuals and families through the delivery of responsive and collaborative services. 3 Hello