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Home My WebLink About20201187.tiffeon+,rac+ =ID 13S' - BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: United Reprographics Service Agreement for Public Works Plotter DEPARTMENT: Information Technology DATE: 4/9/2020 PERSON REQUESTING: Ryan Rose N?— Brief description of the problem/issue: Public Works recently purchased a HP DesignJet T2600 with a three-year extended warranty. The attached service agreement is a onetime billing and includes terms and conditions that have been reviewed and approved by the vendor, Public Works and Karin McDougal. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Grant authorization for the Chair to sign the service agreement. Recommendation: Weld County IT recommends that the Board grant approval for the Chair to sign the attached agreement. Approve Recommendation Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro-Tem Kevin Ross 052)n,+ CA -1 $chedulc Work Session Other/Comments: 0/08A-0-e- .#/aa,Aao 2020-1187 z -rdoo, a 3 k � � i1'W .'e✓ `3" 'i anned cmignvhb RuPP[IF Oig. SERVICE AGREEMENT Weld County Government Office of Information Technology P.O. Box 758/1401 N. 17th Avenue Greeley, CO 80632 Invoices Billed To Weld County Public Works 1111 H Street Greeley, CO 80631 Equipment Location ❑ Same as Bill To EQUIPMENT: HP Make T2600ps MFP Model Serial # ID# CONTRACT INFO: Contract Includes (Supplies subject to delivery/freight charge) • Equipment CI Parts lII Labor ❑ 20# Bond ❑ Inkjet Paper ❑ Printhead O Toner/Ink ❑ Maint Cartridge Three years from date of Install $1,459.00 Initial Term Base Rate (Billed in Advance) Billed (Check One) ❑ Monthly ❑ Quarterly ❑ Annually ❑ Other (See Notes) Usage Charge Square Foot2 $ N/A Included N/A Other (See Notes) $ N/A Included N/A Usage Charge is Billed (Check One) ❑ Monthly ❑ Quarterly ❑ Annually ❑ Other (See Notes) Misuse, abuse and moves are not included in this agreement. See terms for more information 'Usage charge is based upon 5% toner coverage; usage rate may increase percent coverage is over 5%. 'Click is 81 x 11. NOTES: Purchase Order P2000222 Customer Mike Freeman, BOCC Chair Contract Contact (if different) Print Name & Title Print Name & Title APR 2 2 2020 Signature & Date Signature & Date Meter Contact Name & Email 7076 S. Revere Parkway I Centennial, CO 80112 I P: 303-680-1100 I F: 303-680-5052 I unitedreprographic.com ova i117 SERVICE AGREEMENT CONTRACT TERMS & CONDITIONS Invoices Billed To Weld County Government Office of Information Technology P.O. Box 758/1401 N. 17th Avenue Greeley, CO 80632 1. SERVICES Services Provided: • URS will make all inspections, adjustments and repairs necessitated by normal wear and tear or defects in material and workmanship. Agreement does not cover repairs and/or part replacements resulting from abuse, accident, fire, water, lightning strikes, any natural disasters or acts of God, unauthorized and/ or moving of equipment, use of materials detrimental to proper operation of device, failure to follow instructions provided in the equipment manual or other equipment accessories obtained from third party vendors. • Service calls are on an as -needed basis during business hours: 8:00AM to 5:00PM, Monday through Friday. • We may request assistance in remote troubleshooting to remedy or resolve the problem in minutes. Prior to any onsite assistance, a technician may initiate and perform remote diagnosis to facilitate problem resolution. Repairs on -site are subject to the customer viding immediate and unrestricted access to the system. • For all contracted devices Manufactured OEM Stipples meat he used and put' kKrte#frees U E tRepregr.., ly Fee In the event OEM Genuine Supplies are not used and damages are incurred to the device and/or parts as a result of this, you the customer will be held accountable for the total cost to replace the damaged item(s). Services Provided for Software: • URS will support original manufacturer's software for the contracted device. • You are solely responsible for protecting and removing any confidential data-imeges stored on the Equipment Relocation of Equipment: • Client agrees to assume responsibility for all costs associated with relocation of equipment. Costs will include all applicable de -installation and re -installation services, packaging as appropriate, transportation and all special rigging charges required to effect the relocation. • Customer must ensure that the new location conforms at all times to the Manufacturer's requirements. • URS must be notified prior to the equipment being moved • This agreement will not cover damages to equipment that is moved without assistance from URS representatives. 2. YOUR OBLIGATIONS to•ncr,-err-esis.weted-read gla)-wtFl-be-npolr_d five days after the�r pg date and/ r a technicr:xt • Inform and keep URS up to date of Contact information for: meters, responsible party for machine upkeep, and decision maker.' 3. SERVICES AGREEMENT TERM/ RENEWAL / TERMINATION / BREACH Renewal and Expiration: • Service Agreement will automatically renew every year for a one year term unless a 60 day written notice o\ ancellation is received b) a URS representative: 6anf r.a •—Prieing feu -renewal term shall be at Agreement Termination: • This Agreement is non -cancelable during the initial term or simultaneous with term of lease. After the initial term, a 60 day written cancellation is required and notice must be reviewed and confirmed valid bye URS Representative. base charge and/or average monthly click charge until what would have been the next renewal. • Upon bankruptcy, assignment for the benefit of creditors or insolvency of URS, this agreement wr e terminated In addition, you may also terminate this agreement at any time without penalty only by upgrading the Equipment with a replacement for another URS product. URS may terminate this Agreement by giving you written notice. • Upon termination, you are responsible for returning all unused supplies covered by this agreement. Any supplies not returned will be billed to you. 4. BILLING AND PAYMENT TERMS • All applicable taxes shall be added to the amount due unless you have provided proof of tax-exempt status. • Payment is due promptly after you receive a URS invoice. • URS can withhold service and supplies if payment is not received within 20 days after the date of URS's contracted invoice. • While equipment is contracted, if account goes to delinquent/temporary C.O.D. status, services will be suspended until all outstanding invoices are paid in full. In the event the account goes into C.O.D. status, URS has the right to terminate the supply inclusive portion of the agreement. 5. DISCLAIMER OF WARRANTIES URS disclaims any and all express and implied warranties with respect to equipment, services or software including but not limited to the implied warranties of merchantability and of fitness for a certain reason. 6. LIMITATION OF LIABILITY Neither party shall he liable to the other for any indirect or corrsegoer-nal loss, loss of data or loss of profits, incidental damages. howsoever caused, including through negligence. 7. ADDENDA The service agreement information section of this Agreement describes the Addenda, if any, containing additional or different terms and conditions which are applicable to this Agreement. You acknowledge having received these Addenda. 8. ENTIRE AGREEMENT / ASSIGNMENT/ ATTORNEY'S FEES / GOVERNING LAW / FORCE MAJEURE These terms and conditions, together with any applicable Addenda, constitute the entire agreement as to their subject matter and supersede all prior and contemporaneous oral and written agreements. URS may retain a reproduction (e.g., electronic image, photocopy, or facsimile) of this Agreement that shall be considered an original Any terns on your ordering or confirmation documents shall be of no force or effect In any action to enforce this Agreement, both parties agree to waive their right to a jury trial and to pay the prevailing party's costs and expenses, including reasonable attorney's fees. The law governing the interpretation and construction of this Agreement shall be that of the State in which Services are initially performed (including its c law rules). Neither party may assign this Agreement without the other party's prior written consent, such consent not to be unreasonably withheld Client agrees to these terms and conditions. Mike Freeman, BOCC Chair Print Name Signature APR 2 2 2020 Date 02po2o -Hi/ Entity Information Entity Name* Entity ID* UNITED REPROGRAPHIC SUPPLY INC @00033595 Contract Name* UNITED REPROGRAPHICS PUBLIC WORKS PLOTTER SERVICE AGREEMENT Contract Status CTB REVIEW ❑ New Entity? Contract ID 3545 Contract Lead* NWONDER Contract Lead Email nwonder@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* PUBLIC WORKS PURCHASED A HP DESIGNJI_ _ I _ T2600 (PLOTTER) TO REPLACE THE CANON IPF825. THE PURCHASE INCLUDED A 3 -YEAR EXTENDED WARRANTY WITH SERVICE AGREEMENT REQUIRING SIGNATURE. Contract Description 2 Contract Type* AGREEMENT Amount* $1,459.00 Renewable* NO Automatic Renewal NO Grant NO IGA NO Department INFORMATION TECHNOLOGY-GIS Department Email CM- InformationTechnologyGIS@w eldgov.com Department Head Email CM-InformationTechnologyGIS- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV.COM Requested BOCC Agenda Date* 04/22/2020 Due Date 04/18/2420 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date 04/09/2020 Termination Notice Period Contact Information Review Date* 11/01/2022 Renewal Date Committed Delivery Date Expiration Date* 02/28/2023 Contact Info Contact Name Contact Type BRIAN MILLER PRIMARY BRIAN@UN ITEDREPROGRAPHIC.COM Purchasing Purchasing Approver CONSENT Approval Process Department Head RYAN ROSE DH Approved Date 04/18/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 04/22/2020 Originator NWONDER Contact Email Finance Approver CONSENT Contact Phone 1 Contact Phone 2 303-680-1100 Purchasing Approved Date 04/18/2020 Finance Approved Date 04/18/2020 Tyler Ref AG 042220 Legal Counsel CONSENT Legal Counsel Approved Date 04/18/2020 Submit Hello