HomeMy WebLinkAbout20200561.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO
SIGN - CAROL FREIMARK, ON BEHALF OF BAGS OF LOVE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and
Carol Freimark, on behalf of Bags of Love, commencing January 1, 2020, and ending
December 31, 2020, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, and Carol Friemark, on behalf of Bags of Love, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of February, A.D., 2020, nunc pro tunc January 1, 2020.
ATTEST: daftAtio G jdo.4;e1
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APPD AS
ou ty orney
Date of signature: ovfio/2O
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
^1- -
Mike Freeman, Chair
Steve Moreno, Pro-Tem
VACANT _
James
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Barbara Kirkmeyer Allitli-A--
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2020-0561
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PRIVILEGED AND CONFIDENTIAL
DATE: December 20, 2019
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Memorandum of Understanding (MOU) with Carol
Freimark on Behalf of "Bags of Love"
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU) with Carol
Freimark on Behalf of "Bags of Love". The Department has entered into a Memorandum of
Understanding (MOU) with Carol Freirnark on behalf of the "Bags of Love" project. "Bags of Love"
provides age appropriate toy(s), personal care items, and a handmade blanket for child(ren) who have
been removed from their home and placed into the Department's custody by law enforcement and/or the
Courts. The bags are free of charge to the Department, however the Department will reimburse Carol
Freimark on behalf of "Bags of Love", for the monthly rental fees associated with the storage of the
program inventory. The rental fee reimbursement will not exceed $300.00 for the term of the MOU. The
term of this MOU is January 1, 2020, through December 31, 2020.
I do not recommend a Work Session. I recommend approval of this MOU and authorize Chair to sign.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott James
Barbara Kirkmeyer, Chair
Steve Moreno
Approve Schedule
Recommendation Work Session
Pass -Around Memorandum; December 20, 2019 — CMS 3343
Other: Commeits:
Ilealkaat
2020-0561
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MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY
DEPARTMENT OF HUMAN SERVICES AND CAROL FREIMARK ON BEHALF OF "BAGS F LOVE"
THIS MEMORANDUM OF UNDERSTANDING is entered into this day o 4" , 20oZD
by and between the Board of County Commissioners, on behalf of the Weld County Department of
Human Services, hereinafter referred to as "Human Services," and Carol Freimark, on behalf of "Bags of
Love", hereinafter referred to as "Bags of Love".
WITNESSETH
WHEREAS, the purpose of "Bags of Love" was inspired by a growing need of the
children of Weld County communities who are displaced due to the poor choices of their parents or
guardians; and
WHEREAS, these children are innocent victims who are in need; and
WHEREAS, "Bags of Love" are available to children with immediate needs and created through
donated items through the generosity of church members of Ft. Lupton, Dacono, Frederick and
Firestone; and
WHEREAS, Human Services has children who have been placed into their custody by law
enforcement and the courts because of safety and protection needs; and
WHEREAS, Human Services, on behalf of the children in their custody, appreciates the care and
generosity bestowed by "Bags of Love".
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained, the Parties agree as follows:
Term of this Memorandum of Understanding
This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning January 1,
2020 and shall end December 31, 2020.
Responsibilities of "Bags of Love"
1. Furnish Human Services with one bag, at no cost, for each child who has been removed from
their home by law enforcement or by the Courts and in the custody of Human Services. Each
bag will be filled with age appropriate toy(s), personal care items, and a handmade blanket.
2. Discuss with Human Services if there is a need for assistance in transporting the "Bags of Love"
at least once per month to Human Services' office location or if the "Bags of Love" will be
picked -up by Human Services at the "Bags of Love" location.
3. Maintain an available stock of "Bags of Love" inventory based on Human Services' projected
needs.
4. Meet with Human Services staff periodically to assess and/or discuss additional needs or
problems that may arise regarding the needs of children.
5. Ensure the quality and contents of each "Bags of Love", which are consistent with the safety and
protective needs of children and as approved by Human Services.
1
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6. Submit an itemized invoice quarterly, accompanied by receipts noting payment of monthly
rental fees by Carol Freimark, on behalf of "Bags of Love", to Human Services' Child Welfare
Division Head for reimbursement of monthly rental fees associated with the storage of "Bags of
Love" program inventory. Reimbursement shall only be made to Carol Freimark, on behalf of
"Bags of Love", and shall not exceed a maximum of $300.00 for the term of the MOU.
Responsibilities of Human Services
1. Disburse each "Bags of Love" to children who are in foster or kinship care and ensure that only
one "Bags of Love" is provided to each child.
2. Provide "Bags of Love "with an annual estimate of inventory needs for bags.
3. Provide a quarterly report of inventory to "Bags of Love" to detail stock located at Human
Services with the specifically identifying the types of "Bags of Love" by age and gender.
4. Meet with "Bags of Love" to discuss needs, problems and other suggestions that may positively
affect the "Bags of Love" program.
5. Reimburse Carol Freimark, on behalf of "Bags of Love", for monthly rental fees associated with
storage of the "Bags of Love" program inventory. Reimbursement of rental fees shall not
exceed a maximum of $300.00 for the term of the MOU and shall be reimbursed through Child
Welfare funding.
Modifications. This Agreement may be modified in whole or in part upon approval of the signers.
Termination. This Agreement may be terminated by any of the signers upon thirty (30) days written
notice.
Entire Agreement/No Third -Party Beneficiary. This Memorandum of Understanding contains the entire
agreement and understanding between the parties to this Memorandum of Understanding and
supersedes any other agreements concerning the subject matter of this transaction, whether oral or
written. It is the express intention of the parties that any entity other than the undersigned parties
receiving services or benefits under this Memorandum of Understating shall be deemed an incidental
beneficiary only.
No Waiver of Immunity. No portion of this Memorandum of Understanding shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees may posses, nor shall any
portion of this Memorandum of Understanding be deemed to have created a duty of care that did not
previously exist with respect to any person not a party to this Memorandum of Understanding.
Severability. If any provision of this Memorandum of Understanding should be held to be invalid, illegal,
or unenforceable for any reason, the validity, legality, and enforceability of the remaining provisions shall
not in any way be affected or impaired thereby.
2
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
COUNTY:
ATTEST:
Weld • un Clerk to the Bo rd
By:
Deputy Clerk
the B
.rd
3
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Mike Freeman, Chair
FEB 1 2 2020
CONTRACTOR:
Carol Freimark
On behalf of "Bags of Love"
5407 Bobcat Street
Frederick, Colorado 80504
By:
Date:
CaiOGei�la�l�
Carol Freimark (Dec 19, 2019(
Carol Freimark
Dec 19, 2019
Contract Form
ew Contract Request
Entity Name*
FREIMARK, CAROL
Entity ID*
0040475
Contract Name*
CAROL FREIMARK - BAGS OF LOVE MOU 2020
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
3343
Contract Lead *
CULLINTA
Contract Lead Email
cullinta@coweldco.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CAROL FREIMARK - BAGS OF LOVE MOU TERM JANUARY 1, 2020 THROUGH DECEMBER 31, 2020
Contract Description 2
Contract Type
AGREEMENT
Amount's
$0.00
Renewable*
NO
Automatic Renewal
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgovcorn
Department Head Email
CM-HumanServices-
DeptHead frveldgov. corn
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYAI I ORNEY@WELD
GOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
12130/2019
Due Date
12,126/2019
Will a work session with BOCC be required?
NO
Does Contract require Purchasing Dept to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Date
Review Date*
11/01/2020
Termination Notice Period Committed Delive
Renewal Date
Expiration Da
12/31/2020
ntact Information
Contact Info
Contact Name
Purchasing
Purchasing Appr
Approval P
Department Head
JAMIE ULRICH
DH Approved Date
02/04/2020
Final Approval
BOCC Approved
BOCC Agenda Date
02/12/2020
Originator
SNYDERKL
Contact Type Contact Email
Finance Approver
BARB CONNOLLY
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
02/05/2020
Tyler Ref #
AG 021220
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
02/0512020
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