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Home My WebLink About20200752.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, MARCH 4, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 4, 2020, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Controller, Barbara Connolly kJ MINUTES: Commissioner Ross moved to approve the minutes of the Board of County Commissioners meeting of March 2, 2020, as printed. Commissioner James seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: Commissioner Moreno moved to delete the following item from New Business: 1) Consider Contract ID #2945 Memorandum of Understanding for Workforce Innovation and Opportunity Act (WIOA) National Farm Worker Jobs Program (NFJP) and authorize Chair to sign — Rocky Mountain Service Employment Redevelopment. Commissioner Ross seconded the motion, and it carried unanimously. ei CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. PUBLIC INPUT: Steve Teets, Greeley resident, congratulated Commissioner Ross's appointment to the Board to fill the remainder of Commissioner Conway's term. In response to Mr. Teet's concerns, Bruce Barker, County Attorney, explained acquiring Board approval to request a road closure is required by state statute. Mr. Teets also expressed his communication with the Colorado Department of Transportation (CDOT) regarding the success of Bustang. Lastly, Commissioners Moreno and Ross addressed Mr. Teets' inquiry regarding the coronavirus, stating preparations and precautions are being taken by the Department of Public Health and Environment. Minutes, Wednesday, March 4, 2020 O -Vas, Page 1 2020-0752 BC0016 • WARRANTS: 1) GENERAL WARRANTS - MARCH 3, 2020: Commissioner James moved to approve the General Warrants, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • BIDS: 1) APPROVE BID #B2000060, COURTROOM AUDIONISUAL PRESENTATION SYSTEM - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Purchasing Department, stated staff recommends selecting the low bidder meeting specifications, Advanced Network Management, for a total of $129,814.41. Commissioner Moreno moved to approve said bid. The motion was seconded by Commissioner James, and it carried unanimously. • 2) APPROVE BID #B2000067, FLOOR CARE -DOWNTOWN BUILDINGS - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf shared staff's recommendation to select Metro Maintenance, Inc., the lowest bidder who met specifications, in an amount of $4,282.87 each month. Commissioner Ross moved to approve said bid. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. ▪ 3) APPROVE BID #B2000073, HVAC FILTERS - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated staff recommends selecting the sole bidder who met specifications, Scan Air Filters, Inc., ordered on an as needed bases. Commissioner Kirkmeyer moved to approve said bid. The motion, which was seconded by Commissioner James, carried unanimously. • 4) APPROVE BID #62000074, BELT BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf shared staff's recommendation to select Taza Supply, the lowest bidder who met specifications, on an as -needed basis. Commissioner James moved to approve said bid. Commissioner Ross seconded the motion, and it carried unanimously. El 5) APPROVE BID #62000066, GEOTECHNICAL TESTING SERVICES FOR 2020 - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends selecting the low bidder, Terracon Consultants, Inc., for a total of $186,340.50. The motion to approve said bid was made by Commissioner Ross, seconded by Commissioner Moreno, and it carried unanimously. 6) APPROVE BID #62000071, SURFACE GRAVEL SUPPLY - DEPARTMENT OF PUBLIC WORKS: Mr. Turf shared staff's recommendation to select J-2 Contracting Co., the low bidder who met specifications for the Surface Gravel Supply in Central and Southern Weld County, for a total of $1,421,000.00. Mr. Turf referenced the memorandum to clarify the Gravel Supply location in Nortern Weld County received a contract extension with Connell Resources, LLC, for $1,178,750.00. Commissioner Moreno moved to approve said bid. The motion was seconded by Commissioner James, and it carried unanimously. 7) APPROVE BID #62000072, TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends selecting the low bidder meeting specifications, Vogel Paint and Wax, for yellow and white traffic paint and yellow fast dry paint, for a total cost of $256,550.00. Mr. Turf also presented staff's recommendation to award the lowest bid, Brightlands Tech, Inc., for glass beads for an amount of $52,320.00. Commissioner James moved to approve said bid. Seconded by Commissioner Moreno, the motion carried unanimously. Minutes, Wednesday, March 4, 2020 Page 2 2020-0752 BC0016 8) PRESENT BID #B2000079, OLDER AMERICANS ACT IN -HOME SERVICES - DEPARTMENT OF HUMAN SERVICES: Mr. Turf presented the ten (10) bids received. Staff will make a recommendation on March 18, 2020. le NEW BUSINESS: 1) CONSIDER CONTRACT ID #3403 MEMORANDUM OF UNDERSTANDING FOR HEALTH AND SAFETY EDUCATION AND CONSULTATION SERVICES FOR CHILD CARE PROVIDER HOMES AND AUTHORIZE CHAIR TO SIGN: Jamie Ulrich, Director of Department of Human Services, shared the service provides health and safety education and consultation to in -home child care providers. Commissioner Kirkmeyer moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. le 2) CONSIDER CONTRACT ID #3339 AMERICORPS EDUCATION AWARD SERVICE LOCATION AGREEMENT AND AUTHORIZE DIRECTOR OF HUMAN SERVICES TO SIGN - COLORADO YOUTH CORPS ASSOCIATION: Ms. Ulrich stated the annual agreement authorizes the Colorado Youth Corps Association (CYCA) to manage the AmeriCorps Fixed Award Program, but ensures CYCA will comply with AmeriCorps' regulations, terms, and conditions. Commissioner James moved to approve said agreement and authorize the Director of Human Services to sign. The motion, which was seconded by Commissioner Ross, carried unanimously. El 3) CONSIDER CONTRACT ID #3357 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES OF THE ARCHDIOCESE DENVER WELD REGIONAL OFFICE: Ms. Ulrich specified the agreement reimburses eligible providers for nights of stay or Temporary Assistance for Needy Families (TANF) for elegible parties. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Commissioner James seconded the motion, and it carried unanimously. 4) CONSIDER CONTRACT ID #3341 AGREEMENT AMENDMENT FOR CHILD MENTORING AND FAMILY SUPPORT AND AUTHORIZE CHAIR TO SIGN - PAID IN FULL, INC.: Ms. Ulrich detailed the amendment will provide additional services and rates for Paid in Full, Inc. The motion to approve said amendment and authorize the Chair to sign, was made by Commissioner Ross, seconded by Commissioner Kirkmeyer, and it carried unanimously. 5) CONSIDER CONTRACT ID #3395 AGREEMENT AMENDMENT FOR WRAPAROUND/ADVOCACY SERVICES AND AUTHORIZE CHAIR TO SIGN - YOUTH ADVOCATE PROGRAMS, INC.: Ms. Ulrich stated the amendment introduces additional services and rates for Youth Advocate Programs, Inc. Commissioner Kirkmeyer moved to approve said amendment and authorize Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously. 6) CONSIDER CONTRACT ID #3409 AGREEMENT AMENDMENT FOR DAY TREATMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - DENVER CHILDREN'S HOME: Ms. Ulrich stated the amendment includes additional services and rates for the Denver Children's Home. Commissioner James moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Ross, the motion carried unanimously. 7) CONSIDER CONTRACT ID #3381 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE CHAIR TO SIGN - JOSHUA AND ASHLEE LEASE: Ms. Ulrich shared information about the new respite care providers, Joshua and Ashlee Lease. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. Minutes, Wednesday, March 4, 2020 Page 3 2020-0752 BC0016 • 8) CONSIDER CONTRACT ID #3389 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE CHAIR TO SIGN - DUSTIN AND MELISSA DEBUSK: Ms. Ulrich introduced the new respite care providers, Dustin and Melissa DeBusk. Commissioner Ross moved to approve said agreement and authorize Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 9) CONSIDER CONTRACT ID #3391 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE CHAIR TO SIGN - NATHAN AND MISTIE SCUDDER: Ms. Ulrich included information regarding the new respite care providers, Nathan and Mistie Scudder. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 10) CONSIDER CONTRACT ID #3392 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE CHAIR TO SIGN -MARISSA GALLEGOS: Ms. Ulrich introduced the new respite care provider, Marissa Gallegos. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. El 11) CONSIDER CONTRACT ID #3398 AGREEMENT TO PURCHASE OUT -OF -HOME PLACEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - DENVER CHILDREN'S HOME: Ms. Ulrich stated the agreement provides an additional two levels of care, due to placement needs, for various Denver Children's Home facilities. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Ross, the motion carried unanimously. IR 12) CONSIDER ASSIGNMENT OF CONTRACT TO BUY AND SELL REAL ESTATE, AND SOURCE OF WATER ADDENDUM (TBD CR 23, CARR) AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS — MICHAEL MCCRERY: Mr. Barker stated the contract asignment is for the transfer of the property in Carr and is scheduled to close on the property this afternoon, March 4, 2020. Commissioner Kirkmeyer moved to approve said assignment of contract and water addendum and authorize the Chair to sign all necessary documents. Commissioner Ross seconded the motion, and it carried unanimously. El 13) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - FRIENDS OF RAYMER, INC.: Bob Choate, Assistant County Attorney, shared the first-time event fundraiser and live auction for the restoration of historic buildings on Saturday, April 25, 2020, from 5:00 p.m. to 9:00 p.m. Suzie Kester, the event organizer, and the board members of the non-profit will serve alcohol. No comments or concerns were received from surrounding property owners. Arnie Fiscus, Greeley resident/applicant, stated the non-profit aspires to raise money to refurbish and preserve three (3) buildings designated by the Historical Society as endangered in New Raymer. Commissioner Ross moved to approve said permit and authorize Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. ▪ 14) CONSIDER RENTAL CONTRACT FOR WELD COUNTY FAIR AND AUTHORIZE CHAIR TO SIGN - FLEXX PRODUCTIONS, LLC: Mr. Barker stated the Fair rental agreement is a standard contract. Commissioner James moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Ross, and it carried unanimously. Minutes, Wednesday, March 4, 2020 Page 4 2020-0752 BC0016 15) CONSIDER TEMPORARY ROAD CLOSURE OF CRS 28 AND 41 BETWEEN CRS 22 AND 32: Amy Mutchie, Department of Public Works, stated the road closure will occur March 9, 2020 through April 10, 2020, for cement -treated base and paving. She noted local access will be accommodated, appropriate signs will be posted for prior notice, and a paved detour will be in place. Commissioner Moreno moved to approve said temporary road closure. Seconded by Commissioner James, the motion carried unanimously. 16) CONSIDER RECOMMENDATION TO APPOINT COMMISSIONER SCOTT K. JAMES TO TOWN OF FIRESTONE URBAN RENEWAL AUTHORITY BOARD: Commissioner Kirkmeyer moved to approve said appointment. The motion, which was seconded by Commissioner Ross, carried unanimously. 17) CONSIDER AGREEMENT FOR PAYMENT OF OVERDUE SURCHARGES AND INTEREST AND AUTHORIZE CHAIR TO SIGN — CH2E COLORADO, LLC: Mr. Barker stated the repayment of $73,000.00, with interest to be paid in full by June 30, 2020, is required because of overdue surcharges. In response to Commissioner Kirkmeyer, Ben Frissell, Department of Public Health and Environment, stated $5,000.00 was paid in January and CH2E Colorado, LLC, has agreed to a payment plan referenced on page two (2) of said agreement. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Commissioner James seconded the motion, and it carried unanimously. IR PLANNING: 1) CONSIDER CONTRACT ID #3402 IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR OFF -SITE IMPROVEMENTS FOR PLANNED UNIT DEVELOPMENT FINAL PLAN, PUD18-0007 - LAWRENCE AND JACQUELYN BEBO: Dawn Anderson, Department of Public Works, requested the acceptance of project collateral in the amount of $308,844.00 in the form of a Performance Bond #107166005, and stated the development plan is detailed in the referenced documentation. Commissioner James moved to approve said agreement, authorize Chair to sign, and accept said collateral. The motion was seconded by Commissioner Moreno, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, Wednesday, March 4, 2020 Page 5 2020-0752 BC0016 There being no further business, this meeting was adjourned at 9:31 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dithiv �' j l+o;i1 Weld County Clerk to the Board BY: eputy Clerk to the Board Mike Freeman, Chair Steve Mhreno, Pro -Tern Scott K. James arbara Kirk 4O Kevin D. Ross Minutes, Wednesday, March 4, 2020 Page 6 2020-0752 BC0016 ATTENDANCE LIST 3- Lt -,M9 -O NAME PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL:, G4UNTY F ..SPEAKING S)-f-eorz.: 'te,2; S P. B. BoV_ 9Z G -re ley 6c1a id o Y jt`Nre- isc� US ,Ic,ei RGTX /9r/e. / Povie, "scvs & 9Add.am Ve /1 Hello