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Home My WebLink About20203182.tiffA ttfl+reC4 art) *“.4O,f1 CONFERENCE TECHNOLOGIES, INC PROPOSAL Weld County Colorado BOCC Programming and Fixes DATE Thursday, 22 October 2020 PREPARED B' Jeff Brotherston Design Consultant /44 int. nsent gen u • • CO - 318' iD =7-o009 Puooa3 1; Overview and Goals At Conference Technolo es, i' ncm, we en ure our tec y processes, ad pea are the most knowledgeable and effi&e t resourct, to serve ou as your solutions ' n Dear Samual Penn, We appreciate your time and attention so we can provide a proposal to refresh the board room along with options. As you know, we've done personal visits and exchanged information in order to included just what is needed to improve on the current needs and functionality. Sincerely, Jeff Brotherston e rsto n Design Consultant Conference Technologies, Inc. jbrotherston©conferencetech.com Scope of stM Num er: J20260018 P ia '.'44; sal -4te: 10/22/2020 P rerare.1 for: Weld County Colorado tin: Samual Penn P he: (970) 400-2540 Email: spenn©weldgov.corn Preps , red by: Jeff Brotherston Phone: E jbrotherston@conferencetech.com III to: Weld County Colorado Ship to: Weld County Colorado Primary Scope System Programming: ® We will map out the existing system and create a schematic. Using the original code as a template, we will rewrite the Crestron control code to best reflect the needs of the system users based on input from Weld county. Firmware will be updated. The Biamp audio files will be backed up and adjustments made to improve on zoning to reduce feedback. Laser Projector Upgrade Replace current projectors with 6K Lumen laser light source projectors to be mounted in place of existing projectors. Will need to field verify current throw range, but 72" is what we observed. o Tie these projectors into the Crestron control system. Remove the existing screens and replace with ambient light rejection screens that work with short throw projectors while providing wide angle viewing. 1" black drop, 113" diagonal, 16:10 Touch Panel Upgrade ® De -Install existing touch panel ® Install new panel and using the original code as a template, we will rewrite the Crestron control code to best reflect the needs of the system users based on input from Weld county. Presentation Between Rooms o Providing a single output and input to both the Work Session and Events rooms Work Session output will be routed into the BOCC Updating Crestron Control to support. CONFIDENTIAL I W WCONFERP NCETECH.CO J20260018 2 Denver, CO Ti mef ra me To complete the work outlined in the project scope, we will need approximately 6 weeks from proposal acceptance. A project manager will be assigned to communicate with you at critical milestones. Upon notice to proceed, we will begin your project plan immediately. Notice to Proceed & Project Kickoff 1 Engineering 2 Procurement 3 Programming & Rack Fabrication 4 Onsite Installation 5 Commissioning & Training 6 CONFIDENTIAL VIV'\NV CONFERENCETEuH.COM Denver, CO J20260018 3 J ti f ' Yos Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. ro p Os $33,923.75 Equipment Implementation Services $22,655.44 Tax $0.00 Description Price 2 Additional Years CTI Complete Service Agreement $4,563 63 4 Additional Years CTI Complete Service Agreement $9,127.25 Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments made by credit card are subject to a 2.5% fee. CONFEDE TIAi_ J`AM .CONFERENCEETECH.COM Denver. CO J20260018 4 Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on -site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on -site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose and repair failures, they help plan for system life cycles. OPfDEWIUW SERVICE a SUPPORT Reach our, experienced and dedicated teem :in -an .instant to unsure your systems get back on line far increased productivity. CTI Completes CUSTOMER EXPERIENCE A dedicated team provides reviews and reports on system. performance, usage, trends, and life cycles to help reach your enterprise and technology planning goals. CRITICAL MEETING SUPPDRT ON -SITE CHECKLIST Proactive system testing with our technical teams for your key meetings to ensure room readiness when it matters most. -ecin access to our specialized on-line learning platform to educate your teams on industry topics that help, them col labcorate and. advance their • knavwled90 df your - • systems. CONFIDENTIAL I \NV\JW CONFERENCETECH.00M Denver, Co J20260018 j 5 Bill of Materials Presentation Between Rooms Manufacturer Description Qty Unit Price Price P/N Ext. Vide. Systtnis Equipment: $3,586.66 Crestron DMC-4KZ- HDO 2 HDR -Channel Scaling DM HDMI Switchers Output 4K60 4:4:4 Card for 1 $1,200.00 $1,200.00 Crestron DMC-4KZ-HD HDMI Card 4K60 for DM 4:4:4 Switchers HDR Input 2 $533.33 $1,066.66 Crestron HD -TX C -E -101- HDMI DM Lite Signal CATx Transmitter Extension Cable for over 3 $220.00 $660.00 Crestron HD-RX-101- C -E CATx DM Lite Receiver, A- Mount HDMI Surface over 3 $220.00 $660.00 Labor Plan Description Labor h Labor Rates Ext. Price Hours Corp Rack Build e 2.00 $100.00/hour $200.00 Engineering 2.00 $133.00/hour $266.00 Field Programming & Commissioning 1.00 $133.00/hour $133.00 Installation Labor / Training 8.00 $103.00/hour $824.00 Project Management 2.00 $133.00/hour $266.00 Rack Certification / Base Code 2.00 $133.00/hour $266.00 Touch panel & Graphic Design 1.00 $103.00/hour $103.00 Labor: $2,058.00 CONFIDEN1HAL CON Er EN F TE H C Derve J2021.30018 6 Bill of Materials ystem r rammin Manufacturer P/N Description Qty Unit Price Ext. Price , Audi* Systems E ar u e t: $29898.68 Biamp 305.9 Tesira SVC-2 1 $425.33 $425.33 Biamp 304.9 Tesira SEC -4 5 $494.67 $2,473.35 Audio/DSP Programming Engineering Labor Labor Rates Ext. Price Hours 12.00 Field Programming & Commissioning Installation Labor / Training Project Management Rack Certification / Base Code Touch panel & Graphic Design Labor: $11,782.00 $133.00/hour $133.00/hour $133.00/hour $103.00/hour $133.00/hour $133.00/hour $103.00/hour $1,596.00 $1,330.00 $3,192.00 $1,648.00 $1,064.00 $2,128.00 $824.00 CONFIDENTIAL MANV CONFERENCETECH.COM Denver: CO J20260018 j 7 Bill of Materials ra xeen Manufacturer P/N Qty Unit Description Price Ext. Price .. pj{( SysCk ms Equpment .3yDis�IlaC9 23,7 7 1129 3 Draper Custom Draper with tab ALR, Diagonal tensioned 16:10 113" screen 2 $3,670.67 $7,341.33 Optoma B.X-CTA15 Motorized original interchangeable is .75.95:1. warranty warranty sooner, projector, lenses. Short Three or period for the removable, Throw whichever Projector same as year the Lens 2 $2,849.33 $5,698.66 Optoma ZU660 advance Laser (version or warranty depending Ratio, VGA warranty VGA WUXGA, parts with 12,000 -in, Light -out, first 37.4 1.4), and replacement, 1 (whichever x on hour first) 6000 Source,Variable year up lb 1 HDBaseT, RJ45, labor the 2 lens x light Lumens, x DVI-D, express limited projector HDMI-in 3 Throw source comes Year 5 -year 1 1 x x 2 $5,198.67 $10,397.34 Chief RPAUW UNIVERSAL RPA WHITE 2 $167.20 $334.40 Description Labor Labor Rates Ext. Price Hours Installation Labor / Training Project Management Travel -Install Labor 14.00 2.00 $103.00/hour $1,442.00 $133.00/hour $266.00 4.00 $103.00/hour $412.00 Labor $2,120.00 CONFIDENTIAL : \\V AN CONFERENCETECH.COM Denver. CO Bill of Materials h Panci 'Yhn�d4 42YzF' P/N Description Qty Unit Price Ext. Price Manufacturer .._ • Control Systems Equipment: $35666068. Crestron TSW-1060-B- S 10.1 in. Black Touch Smooth Screen, 2 $1,600.00 $3,200.00 Crestron TSW-1060- TTK-B-S Tabletop TSW-1060, Kit for Black TSS-10 Smooth and 2 $166.67 $333.34 Crestron 4803803 PWE- RD PoE Injector 2 $66.67 $133.34 Description Labor Labor Rates Ext. Price Hours - Project Management 2.00 $133.00/hour $266.00 Labor: $266.00 NW' CONFERENCETECH COM CONFIDc.NT { 's�' j20260018 19 Denver. CO Conference Technologies, Inc. provides for twelve (12) months of CTI Complete on all system purchases. Conference Technologies, Inc. warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Inst ll tlo escription and } .equirenents Provided by Conference Technologies, Inc.: If installation is purchased, Conference Technologies, Inc. will install all A/V components. Conference Technologies, Inc. will also perform all programming, alignments, and end -user training. Conference Technologies, Inc. will provide A/V project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks. Any required changes or rushes may affect the final price. rovidey thers Electrical requirements are to be provided by others unless specifically included in Conference Technologies, Inc. Scope of Work. State lent This system proposal is the property of Conference Technologies, Inc. and is delivered with the sole intent of being viewed by management of Weld County Colorado for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or Conference Technologies, Inc. competitor without the written consent of Conference Technologies, Inc. Any effort to do so will be considered a violation of copyright law. Val i�3 t�T1A� AAN.CO FERE CETECH.COM J20260018 10 envier, CO Next Steps 1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at jbrotherston@conferencetech.com or . 3. You will be contacted by a Conference Technologies, Inc. Project Manager to schedule a project kickoff meeting to review the project scope and schedule. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 28th day of October, 2020. CONTRACTOR: Conference Technologies, Inc By: �f` rt Na e: ,� .�.rotherston Title: Systems Architect Date 10/27/2020 WELD COUNTY: ATTEST: BY: to t• a Bo Deputy Clrk to BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ryas --+,r.-- Ai ike Freeman, Chair I \NMI/ CONFERENCETECH.COM Denver-: CO NOV 0 4 2020 Sao - 3/ b'2 CONFIDENTIAL J20260018 111 .i.. 4.11 .. r5� er CONFERENCE In TECHNOLOGIES, INC PROPOSAL Weld County Colorado Events Room Friday, 16 October 2020 Jeff Brotherston Design Consultant ra • ,::;cascwn.,.x.•.:n•Taff;.k.1..,F,Gu....,..d-vi'K..' +.w..:•:..: ✓••v.................•.,.....•.:;.vy4�T.uu•NfYVY�iMyvJYY4M'p[(•M\4]M':A \NV:dIv.N.T::!nvnn.n 4iS:F !S'JMV 'iYai.; 1.50.YYF':1:1>'l:44N:l:l.'Ilr<l?^MudXt It: ICIKC5?X•g.£1.g..%X.STGKKF'1A(!:AS5',.N .i.s5GC4 t.ecl,,.v:.'::.1 • :v1 eS41d :dAi Yl. t' u -ter. c.AwMd��'s.�� zh �wa�' frf�F •fib; - a J S�t�i�}rr vy, „r; Ove • ew and Goal At Conference Technologies, hic9 we s re our technolo processes7 and eople e the most knost knovdedg ea and efficient res .,urce to serve you as ynr sdutions partnerm Dear Kevin Jass, Thanks for the chance to tour the room. We agree that most of the equipment and installation is fine. There were some items that weren't up to industry standards that we'd like to help correct. This quote doesn't yet address the need to have overflow capability from the Board Room, but we can add in the wire pull and devices needed to bring the signal in as an option. We need to learn more about what video components are installed to split the signal from input to the TV's. Sincerely, Jeff Brotherston Design Consultant Conference Technologies, Inc. jbrotherston@conferencetech.com Scope of Work Proposal Number: J20260021 Proposal Date: 10/16/2020 Prepared for: Weld County Colorado Attn: Kevin Jass Phone: (970) 400-2534 Email: kjass@weldgov.com Prepared by: Jeff Brotherston Phone: Email: jbrotherston©conferencetech.com Bill to: Weld County Colorado Ship to: Weld County Colorado J We will move the audio jack from the side of the room to the front. Since the speakers were wired with in -adequate wire guage we will upgrade them to proper 16-2 awg speaker wire. We'll test the room and the speakers to insure everything works properly. We may move some of the Bose ceiling speakers to insure good coverage. The plastic HDMI wall jacks will get replaced with more durable aluminum anodized wallplates. CONFIDENTIAL IVVVVVV.CONFERENCETECH.COM Denver, CO J20260021 1 2 Ti mef ra me To complete the work outlined in the project scope, we will need approximately 6 weeks from proposal acceptance. A project manager will be assigned to communicate with you at critical milestones. Upon notice to proceed, we will begin your project plan immediately. Notice to Proceed & Project Kickoff 1 Engineering 2 Procurement 3 Programming & Rack Fabrication 4 Onsite Installation 5 Commissioning & Training 6 : V11\J',.I N CONFERENCETECH COM CONFIDENTIAL J20260021 X2026002 13 Denver CO Your Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. Proposal Summary Recommended 2 Additional Years CT! Complete Service Agreement $199.56 4 Additional Years CTI Complete Service Agreement $399.13 Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments made by credit card are subject to a 2.5% fee. CONFIDENTIAL `J1/UAAJ CONFERENCETECH.COM Denver CO J20260021 4 Wh Us? Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on -site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on -site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose and repair failures, they help plan for system life cycles. ON -DEMAND SERVICE R SUPPORT Reach our experienced and dedicated team in an instant to ensure your systems get back on-line for increased productivity. CTI Complete CTI CARE TEAM CUSTOMER EXPERIENCE A dedicated team provides reviews and reports on system performance, usage, trends, and life cycles to help reach your enterprise and technology planning goals. .*Stbitb;�-zri. Proactive system testing with our technical teams for your key meetings to ensure room readiness when it matters most. CTI UNIVERSITY EDUCATION O EXPERTISE Gain access to our specialized on-line learning platform to educate your teams on industry topics that help them collaborate and advance their knowledge of your systems. CONFIDENTIAL WW'IV CONFERENCETECH COIVM Denver. CO J20260021 15 Bill of Materials nas Manufacturer PIN Description Qty Unit Price Ext. Price Labor Description: Labor Labor Rates Ext, Price Hours Installation Labor / Training Project Management 16.00 $103.00/hour 1.00 $133.00/hour Travel -Install Labor 4.00 $103.00/hour $1,648.00 $133.00 $412.00 Labor: $27193.00 CONFIDENTIAL I \AWN CONFERENCETECH.COM Denver, CO J20260021 16 Standard Disclaimer Conference Technologies, Inc. provides for twelve (12) months of CTI Complete on all system purchases. Conference Technologies, Inc. warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Installation Description and Requirements Provided by Conference Technologies, Inc.: If installation is purchased, Conference Technologies, Inc. will install all AN components. Conference Technologies, Inc. will also perform all programming, alignments, and end -user training. Conference Technologies, Inc. will provide A/V project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks. Any required changes or rushes may affect the final price. Provided by Others Electrical requirements are to be provided by others unless specifically included in Conference Technologies, Inc. Scope of Work. Statement This system proposal is the property of Conference Technologies, Inc. and is delivered with the sole intent of being viewed by management of Weld County Colorado for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or Conference Technologies, Inc. competitor without the written consent of Conference Technologies, Inc. Any effort to do so will be considered a violation of copyright law. CONFIDENTIAL \NVVW.CONFERENCETECH.COM Denver. CO J20260021 I 7 Next Steps 1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at jbrotherstonconferencetech.com or . 3. You will be contacted by a Conference Technologies, Inc. Project Manager to schedule a project kickoff meeting to review the project scope and schedule. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 28th day of October, 2020. CONTRACTOR: Conference Technologies, Inc 10/27/2020 By: Date Na Title: Systems Architect WELD COUNTY: ATTEST: BY: rk to the Bord BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO s Deputy CIS to the BYd `,'' e Freeman, Chair VW\AN CONFERENCETECH.COM Denver. CO 0 4 2020 o?ao2o _ 34,29.2 CONFIDENTIAL J20260021 16 • I:V I `foe M5L4xr:.�.i' ;•"yi.x. •ch'f��t iLl 3 Si is CONFERENCE TECHNOLOGIES, INC PROPOSAL DATE Thursday, 22 October 2020 T PREPARED BY Jeff Brotherston Design Consultant n ;.YSSL AJ'-4�t '.}"'" .•Cr�"t'tf •6 -'Y. ' i, ' = 4' c I.�.rS.pr.�y3b to . -2Q-t-rs 1?r 4 r/d :ts' c: �w- ivtp 'r�.7�'nti'^!a• n �,��y.��{}f - .e[1r�•l':-`y jts:J. ' �riiYif r -��'h n' {£ - .,z.�.y2 ♦�.•�Y.I,� .. nfsesiE?-T; i• '`r.:.r"-'F:l,. •.%T•'•. �./# .sse'y i`43 ' `k4'}rr�.'Tcr, a.( !• y# - ty ..+ tr. 3Y �•e!('Ll;a. 'S•.-.•�+1`. �� , M1�Jy :mod`--`� .o a--i. 1 : i•t ti�tt_+tl 3,5`�V rte.. �aL' u 'T;l"J✓r.G f'x�..•-, `tr-t. , • �R-1l. .. r S .�''': �� .1�.. ',ir}^ .� 7. ANt...C ..3� .ti e v:�'.r"A3i.��:�.iy 4 .; v: tV 12, A OF 4 c 7,4 4 i irwY 4-i%'J�l'• .'•1 x..cT y °1tit" 34n&r Overview and Goals At Conference Technologies, Inc., we ensure our technology, processes, and people are the most knowledgeable and efficient resource to serve you as your solutions partner. Dear Kevin Jass, Sincerely, Jeff Brotherston Design Consultant Conference Technologies, Inc. jbrotherston@conferencetech.com Scope of Work Proposal Number: J20260020 P roposal Date: 10/22/2020 P repared for: Weld County Colorado Attn: Kevin Jass Phone: (970) 400-2534 Email: kjass@weldgov.com Prepared by: Jeff Brotherston Phon Email: jbrotherston@conferencetech.com Bill to: Weld County Colorado Ship to: Weld County Colorado 7 ® De -Install existing projectors. ® De -Install existing wall mounted screens. • Install new wall mounted 86" 4K HDR display in the space. • Provide and install a video routing system allowing for a laptop connection at table, Wireless sharing, Satellite TV, and an OFE NUC PC for teams conferencing to be shared to the display in the space as well as to the main room and to the existing recording platform. • Install a PTZ came -a beneath the display, ceiling speakers and a single ceiling mic above the table to support teams conferencing. o The existing Cisco audio conferencing device will be replaced by integrated audio conferencing utilizing the new ceiling mic. ® Assistive Listening to support one speaker and two listeners will be provided. ® Install and prograrr a Crestron control system. o Install an equipment rack to house the AV gear at a location TBD. ® Ceiling Grid and Wall Repair work responsibility of owner. CONFIDENTIAL VVWW.CONFERENCETECH.COM 2 Denver. CO J20260020 2 Ti mef ra me To complete the work outlined in the project scope, we will need approximately 6 weeks from proposal acceptance. A project manager will be assigned to communicate with you at critical milestones. Upon notice to proceed, we will begin your project plan immediately. Notice to Proceed & Project Kickoff 1 Engineering 2 Procurement 3 Programming & Rack Fabrication 4 Onsite Installation 5 Commissioning & Training 6 VWM/.CONFERENCETECH.COM CONFIDENTIALJ20260020CO J20260020 13 Your Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. Proposal Summary Description Price Equipment $19,968.50 Implementation Services $14,945.69 Subtotal $34,914.19 Tax $0.00 is I-9 A 4 Recommended Description Price 2 Additional Years C T I Complete Service Agreement $2,893.57 4 Additional Years CT! Complete Service Agreement $5,787.15 Down Piyment Requirements Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments made by credit card are subject to a 2.5% fee. CONFIDENTIAL \AANVV CONFERENCETECH COM Denver CO J20260020 ; 4 Why Us? Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on -site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on -site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose and repair failures, they help plan for system life cycles. ON-i EMANQr SERVICE:a SUPPORT Reach our experienced and dedicated team in an `instant to ensure your systems het back on-line for increased productivity CTI Complete CTI CARE TEAM CUSTOMER EXPERIENCE A dedicated team provides. reviews and reports on system performance, usage, trends, and life cydes to help reach your enterprise and technology planning goals. Proactive system testicle with our technical teams for your key meetings to ensure room readiness when it matters most. CTI UNIVERSITY EDUCATION Et EXPERTISE Gain access to our specialized on-line learning platform to educate your teams on industry topics that help them collaborate and advance their knowledge of your systems. CONFIDENTIAL WVWJ CONFERENCETECH.COM Denver. CO J20260020 j 5 Bill of Materials Work Session Room V2 Manufacturer IIlitaiN Description AL Qty Unit Price Ext. Price DIt o ay Systems ayLJJ � ❑❑ dNG ent. `l 4,494. 115 Eq LG 86UT640S 86" 4K HDR LED Display 1 $4,210.67 $4,210.67 Chief XTIVl1 U Micro -Adjust X -Large Tilt Wall Mount 1 $283.48 $283.48 "Ede* Systems Equ' ent: $6,843.93 Extron 42-290-01 TeamWork 400 1 $2,186.67 $2,186.67 Gyration GYM1' NA DOCK Air Compact Mouse Go Keyboard Plus 1 $158.67 $158.67 Extron 60-1678-01 DXP 42 HD 4K PLUS 1 $926.67 $926.67 Crestron HD -TIC. C -E -101- HDMI DM Lite Signal CATx Transmitter Extension Cable for over 2 $220.00 $440.00 Crestron HD-RX-1 C -E Q1- DM CATx Lite Receiver, A- Mount HDMI Surface over 2 $220.00 $440.00 Kramer VIA-GO2 Compact Wireless Device & Secure Presentation 4K 1 $399.67 $399.67 OFE OFE Owner - NUC Furnished PC for Conferencing Equipment 1 $0.00 $0.00 OFE GEE Owner - Wireless Furnished Mouse Keyboard Equipment and 1 $0.00 $0.00 OFE OFE Owner - Satellite Furnished TV Receiver Equipment1 $0.00 $0.00 AVER COMSCA540 CAM540 conference 4k mount 16x camera PTZ with USB wall 1 $1,213.32 $1,213.32 AVER COMVCC232 VC5xx/CAM5xx cable RS232 1 $9,60 $9.60 Icron 3104NA USB 3-2-1 Raven 4P 3104 - NA, 1 $1,069.33 $1,069.33 ud o Syst ' s pment: $5,736.59 Equ Biamp 452.9 TesiraFORTE AVB VT4 1 $1,865.33 $1,865.33 Biamp 485.9 ParIA© TCM-1 White 1 $1,065.33 $1,065.33 Biamp 39.9 TesiraCONNECT TC-5 1 $800.00 $800.00 CONFIDENTIAL \Jt• ux 'IJt CONFERENCE'E H -. :•""t 1.1(' ') JtJ .... r1.. Biamp 443.9 Tesira EX-UBT 1 $466.67 $466.67 Williams Sound FM ADA 1 KIT one listeners. T27 R37N NKL FM 013 antenna wall batteries,(1) ADA presenter FM single 001 001-2 FM plaque, Power transmitter, neckloops, compliance Includes: receivers, (1) mini AA and IDP (1) Supply. earbuds, alkaline ANT 008 TFP up (1) (2) (2) (2) to 021 kit ADA 036 for two PPA PPA EAR BAT (2) 1 $585.93 $585.93 Extron 60-1449-01 MPA 601-70V 1 $333.33 $333.33 Extron 60-1g.,0-01 RSU 129 GRAY 1 $93.33 $93.33 Bose 777189-0210 Premium EdgeMax Loudspeaker EM180 In -Ceiling White 1 $526.67 $526.67 Control Systems Equipment: $2,009.30 Crestron RMC4 4 -Series Control System 1 $666.67 $666.67 Netgear GS110TPP- 100NAS 8 -Port Gigabit PoE+ High -power 1 $275.97 $275.97 Crestron TSW-760-B-S 7 in. TouchA Screen, Smooth BlackA 1 $933.33 $933.33 Crestron TSW-760- TTK-B-S and Tabletop TSS-7, Kit Black for TSW-760 Smooth 1 $133.33 $133.33 Rack Accessories and Furniture: $884.53 Atlas RX14-25SFD 25" Equipment Casters, Deep, Side Solid 14RU Rack Doors Handles, Includes: Mobile and 1 $628.32 $628.32 Atlas RR 14 500, Extra & Rack RX Rails Series for - 14 200, RU 1 $53.91 $53.91 Atlas AP-S15A 15A Distribution Power Conditioner Unit Power Cord with IEC and 2 $101.15 $202.30 Labor Plan Audio/DSP Programming 4.00 $133.00/hour $532.00 Corp Rack Build 9.00 $100.00/hour $900.00 CONFIDENTIAL WV\JW CONFERENCETECH.COM Denver. CO J2021)UU20 7 Drafting 2.00 $103.00/hour $206.00 Engineering 5.00 $133.00/hour $665.00 Field Programming & Commissioning 12.00 $133.00/hour $1,596.00 Installation Labor / Training 34.00 $103.00/hour $3,502.00 Project Management 4.00 $133.00/hour $532.00 Rack Certification / Base Code 20.00 $133.00/hour $2,660.00 Touch panel & Graphic Design 4.00 $103.00/hour $412.00 Travel -Install Labor 8.00 $103.00/hour $824.00 Labor: $11,829.00 CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver CO J20260020 ; 8 Standard Disclaimer Conference Technologies, Inc. provides for twelve (12) months of CTI Complete on all system purchases. Conference Technologies, Inc. warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Installation Description and Requirements Provided by Conference Technologies, Inc.: If installation is purchased, Conference Technologies, Inc. will install all A/V components. Conference Technologies, Inc. will also perform all programming, alignments, and end -user training. Conference Technologies, Inc. will provide AN project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks. Any required changes or rushes may affect the final price. Provided by Others Electrical requirements are to be provided by others unless specifically included in Conference Technologies, Inc. Scope of Work. Statement This system proposal is the property of Conference Technologies, Inc. and is delivered with the sole intent of being viewed by management of Weld County Colorado for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or Conference Technologies, Inc. competitor without the written consent of Conference Technologies, Inc. Any effort to do so will be considered a violation of copyright law. CONFIDENTIAL ; WM CONFERENCETECH.COM J20260020 19 Denver. CO Next Steps 1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at jbrotherston©conferencetech.com or . 3. You will be contacted by a Conference Technologies, Inc. Project Manager to schedule a project kickoff meeting to review the project scope and schedule. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 28th day of October, 2020. CONTRACTOR: Conference Technologies, Inc By: Na Title: Systems Architect Date 10/27/2020 WELD COUNTY: ATTEST: BY: BOARD OF COUNTY COMMISSIONERS rk to the BoardWELD COUNTY, COLORADO eputy CI e gr- 'Ice Freeman, Chair NO0 4 2020 WWVV CONFERENCETECH.COM Denver, CO o?ooaD -.3ta ,2 -- CONFIDENTIAL J20260020 10 New Contract Request Entity Information Entity Name* Entity ID* CONFERENCE I _ ECHNOLOGIES INC X00-42882 Contract Name* CT! BOCC MEETING ROOM TECHNOLOGY UPGRADES Contract Status C:TB REVIEW ❑ New Entity? Contract ID 4227 Contract Lead* NWONDER Contract Lead Email nworider@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # BOCC-1200 Contract Description* PURCHASE OF TECHNOLOGY FOR ADMIN BLDG MEETING ROOMS (BOARD ASSEMBLY, PAWNEE AND EVENTS ROOMS) BY EMERGENCY BID 82000193 TO INSTALL, IMPLEMENT & TRAIN USING CARES ACT FUNDING NO LATER THAN 12/30/2020. Contract Description 2 cm PROVIDES 12 MONTHS OF CTI COMPLETE ON ALL SYSTEM PURCHASES, EXTENDED 2 YR PLANS PURCHASED FOR EACH ROOM. Contract Type "4 AGREEMENT Amount * $101,542.70 Renewable NO Automatic Renewal NO Grant kGA Department INFORMATION ICHNOLOGY-GIS Department Email CM - I nformationTech n©logyGIS@ weldgov.corn Department Head Email CM - I nforrnationTech nI S - De ptH e ad+re l dgov. canna County Attorney GENERAL COUNTY A I I ORNEY EMAIL County Attorney Email CM- COU NTYA I I ORN EY lV'ELDG OV.COM Requested BOCC Agenda Date* 11,;04/2020 Due Date 10/31/2020 Will a work session with BOCC be: requi NO Does Contract require Purchasing Dept. to be included? NO If this is a renewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date 11/02/2020 Termination Notice Period Contact Information Contact Info Contact Name Contact Type JEFF BROTHERSTON Purchasing Approver CONSENT Approval Process Department Head RYAN ROSE DH Approved Date 10/30/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11/04,2020 Originator NWONDER Review Date * 07/01/2021 Committed Delivery Date Renewal Date Expiration Date* 1 1 /:30,'2021 Contact Phone 1 Contact Phone 2 PRIMARY JBROTHERSTON@CONFERENCETECH.COM 314-993-1400 Purchasing Approved Date 10/30/2020 Finance Approver CONSENT Finance Approved Date 10'30/2020 Tyler Ref It AG 110420 Legal Counsel CONSENT Legal Counsel Approved Date 10/30/2020 RESOLUTION RE: APPROVE EMERGENCY BID #62000193, MEETING ROOM TECHNOLOGY UPGRADES (BOARD ASSEMBLY, PAWNEE AND EVENTS ROOMS), AND WAIVER OF TEN-DAY WAITING PERIOD FOR CONSIDERATION AND INVESTIGATION - DEPARTMENT OF INFORMATION TECHNOLOGY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Department of Information Technology has requested waiver of the ten-day waiting period for Emergency Bid Request #B2000193, Meeting Room Technology Upgrades (Board Assembly, Pawnee and Events Rooms), in order to purchase, install, implement and train using CARES Act funding no later than December 30, 2020, and WHEREAS, the Board of County Commissioners deems it advisable to waive the ten-day waiting period for said emergency bid. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the ten-day waiting period for Emergency Bid Request #B2000193, Meeting Room Technology Upgrades (Board Assembly, Pawnee and Events Rooms), for the Department of Information Technology, be, and hereby is, waived. BE IT FURTHER RESOLVED by the Board that the low bid from Conference Technologies, Inc., in the amount of $2,592.12 (Events Room), $37,807.76 (Pawnee Room), and $61,142.82 (Board Assembly Room), be, and hereby is, accepted on an emergency basis. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of October, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dlitife,$);� Weld County Clerk to the Board BY: AP County Attorney Date of signature: I I /O2/ Mike Freeman, Chair Stevq/Moreno, Pro-Tem CC: Po R, IT(KS/RR) I/04/2o 2020-3182 P00023 IT0009 Kevin D. Ross WELD COUNTY Dept. of Information Technology PO Box 758 / 1401 North 17th Avenue, Greeley CO 80632 E-mail: rrose@weldgov.com Phone: (970) 400-2500 Fax: (970) 304-6572 DATE OF BID: 10/28/2020 REQUEST FOR: Meeting Room Technology Upgrades — Board, Pawnee and Events Rooms DEPARTMENT: Information Technology BID NO: B2000193 PROJECT NAME: BOCC-1200 CARES ACT — Meeting Room Technology Upgrades PRESENT DATE: October 28th, 2020 APPROVAL DATE: October 28th, 2020 Vendor Name Address Product Total Bid Amount Conference Technologies, INC 3190 S. Vaughn Way, Suite 550, Aurora, CO 80014 Events Room Implementation and Maintenance $2,592.12 Conference Technologies, INC 3190 S. Vaughn Way, Suite 550, Aurora, CO 80014 Pawnee Room Implementation and Maintenance $37,807.76 Conference Technologies, INC 3190 S. Vaughn Way, Suite 550, Aurora, CO 80014 Board Room Implementation and Maintenance $61,142.82 0/ €" ' u D0�1 IT0001 QI CONFERENCE TECHNOLOGIES, INC PROPOSAL Weld County Colorado Events Room DATE Friday, 16 October 2020 PREPARED BY Jeff Brotherston Design Consultant Overview and Goals At Conference Technologies, Inc., we ensure our technology, processes, and people are the most knowledgeable and efficient resource to serve you as your solutions partner. Dear Kevin Jass, Thanks for the chance to tour the room. We agree that most of the equipment and installation is fine. There were some items that weren't up to industry standards that we'd like to help correct. This quote doesn't yet address the need to have overflow capability from the Board Room, but we can add in the wire pull and devices needed to bring the signal in as an option. We need to learn more about what video components are installed to split the signal from input to the N's. Sincerely, Jeff Brotherston Design Consultant Conference Technologies, Inc. jbrotherston@conferencetech.com Scope of Work Proposal Number: J20260021 Proposal Date: 10/16/2020 Prepared for: Weld County Colorado Attn: Kevin Jass Phone: (970) 400-2534 Email: kjass@weldgov.com Prepared by: Jeff Brotherston Phone: Email: jbrotherston@conferencetech.com Bill to: Weld County Colorado Ship to: Weld County Colorado We will move the audio jack from the side of the room to the front. Since the speakers were wired with in -adequate wire guage we will upgrade them to proper 16-2 awg speaker wire. We'll test the room and the speakers to insure everything works properly. We may move some of the Bose ceiling speakers to insure good coverage. The plastic HDMI wall jacks will get replaced with more durable aluminum anodized wallplates. CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260021 12 Ti mef ra me To complete the work outlined in the project scope, we will need approximately 6 weeks from proposal acceptance. A project manager will be assigned to communicate with you at critical milestones. Upon notice to proceed, we will begin your project plan immediately. Phase Notice to Proceed & Project Kickoff Week 1 Engineering 2 Procurement 3 Programming & Rack Fabrication 4 Onsite Installation 5 Commissioning & Training 6 CONFIDENTIAL WWW CONFERENCETECH.COM Denver, CO J20260021 13 Your Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. Proposal Summary Description Price Implementation Services $2,392.56 Subtotal $2,392.56 Tax $0.00 Grand Total $2,392.56 Recommended Description Price 2 Additional Years CTI Complete Service Agreement $199.56 4 Additional Years CTI Complete Service Agreement $399.13 Down Payment Requirements Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments made by credit card are subject to a 2.5% fee. CONFIDENTIAL VVVVW.CONFERENCETECH.COM Denver, CO J20260021 4 Why Us? Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on -site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on -site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose and repair failures, they help plan for system life cycles. CTI Complete ON -DEMAND SERVICE b SUPPORT cxpe e iced and e 7icat ,t1 t earn tr, CO last a, I to ensurri. tour' systems g.;r pack. on -inns for I" 'cruu d CTI CARE TEAM CUSTOMER EXPERIENCE A aed cated team crowdos " c.-. c and ref o tt On __yam crn oe : rrnancc sage trends- and ile CycI s to hen reach VOU' e rer p,'i ..e and r ologv o.anning goes roactive sys testing with our. technical teams far your key meetings to ensure room readiness when It matters most. ... EDUCATION f EXPERTISE Gain access to our specialized on-line Cearnirigplatform to ucate your teams on fry topics that help ern colioborote'and advance their knowledge of your systems. CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260021 15 Bill of Materials Events Room Manufacturer P/N Description Qty Unit Price Ext. Price Labor Plan Description Installation Labor / Training Labor Labor Rates Ext. Price Hours 16.00 $103.00/hour $1,648.00 Project Management 1.00 $133.00/hour $133.00 Travel -Install Labor 4.00 $103.00/hour $412.00 Labor: $2,193.00 CONFIDENTIAL WWW CONFERENCETECH.COM Denver, CO J20260021 6 Standard Disclaimer Conference Technologies, Inc. provides for twelve (12) months of CTI Complete on all system purchases. Conference Technologies, Inc. warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Installation Description and Requirements Provided by Conference Technologies, Inc.: If installation is purchased, Conference Technologies, Inc. will install all A/V components. Conference Technologies, Inc. will also perform all programming, alignments, and end -user training. Conference Technologies, Inc. will provide AN project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks. Any required changes or rushes may affect the final price. Provided by Others Electrical requirements are to be provided by others unless specifically included in Conference Technologies, Inc. Scope of Work. Statement This system proposal is the property of Conference Technologies, Inc. and is delivered with the sole intent of being viewed by management of Weld County Colorado for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or Conference Technologies, Inc. competitor without the written consent of Conference Technologies, Inc. Any effort to do so will be considered a violation of copyright law. CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver. CO J20260021 7 Next Steps 1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at jbrotherston@conferencetech.com or . 3. You will be contacted by a Conference Technologies, Inc. Project Manager to schedule a project kickoff meeting to review the project scope and schedule. Customer Signature CTI Signature Printed Name Printed Name Title Title Date Date CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260021 18 el; CONFERENCE TECHNOLOGIES, INC PROPOSAL Weld County Colorado DATE Thursday, 22 October 2020 PREPARED BY Jeff Brotherston Design Consultant Overview and Goals At Conference Technologies, Inc., we ensure our technology, processes, and people are the most knowledgeable and efficient resource to serve you as your solutions partner. Dear Kevin Jass, Sincerely, Jeff Brotherston Design Consultant Conference Technologies, Inc. jbrotherston@conferencetech.com Scope of Work Proposal Number: J20260020 Proposal Date: 10/22/2020 Prepared for: Weld County Colorado Attn: Kevin Jass Phone: (970) 400-2534 Email: kjass@weldgov.com Prepared by: Jeff Brotherston Phone: Email: jbrotherston@conferencetech.com Bill to: Weld County Colorado Ship to: Weld County Colorado • De -Install existing projectors. • De -Install existing wall mounted screens. • Install new wall mounted 86" 4K HDR display in the space. • Provide and install a video routing system allowing for a laptop connection at table, Wireless sharing, Satellite TV, and an OFE NUC PC for teams conferencing to be shared to the display in the space as well as to the main room and to the existing recording platform. • Install a PTZ camera beneath the display, ceiling speakers and a single ceiling mic above the table to support teams conferencing. • The existing Cisco audio conferencing device will be replaced by integrated audio conferencing utilizing the new ceiling mic. • Assistive Listening to support one speaker and two listeners will be provided. • Install and program a Crestron control system. • Install an equipment rack to house the AV gear at a location TBD. • Ceiling Grid and Wall Repair work responsibility of owner. CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260020 12 Timeframe To complete the work outlined in the project scope, we will need approximately 6 weeks from proposal acceptance. A project manager will be assigned to communicate with you at critical milestones. Upon notice to proceed, we will begin your project plan immediately. Phase Notice to Proceed & Project Kickoff Week 1 Engineering 2 Procurement 3 Programming & Rack Fabrication 4 Onsite Installation 5 Commissioning & Training 6 CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260020 13 Your Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. Proposal Summary Description Equipment Price $19,968.50 Implementation Services $14,945.69 Subtotal $34,914.19 Tax Grand Total Recommended $0.00 $34,914.19 Description Price 2 Additional Years CTI Complete Service Agreement $2,893.57 4 Additional Years CTI Complete Service Agreement $5,787.15 Down Payment Requirements Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments made by credit card are subject to a 2.5% fee. CONFIDENTIAL I VVVWV.CONFERENCETECH.COM Denver, CO J20260020 14 Why Us? Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on -site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on -site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose and repair failures, they help plan for system life cycles. ocaicra 1 ?art CTI Complete CTI CARE TEAM CUSTOMER EXPERIENCE A dedicated team crosprios r and retorts o tern o rforrnane usa,„yr_ trends ana pie cycles to heSs reach yo,,r 'nterpr se and technology canning OOO:s CRITICAL MEETING SUPPORT Proactive system testing With our clinical teams for your Key meetings to ensure room readiness when it matters most.: ICATIOI EXPERTISE in access to our peciolized on-line 3earnrn9platform .to educate your teams on ndustrytopics that help. them collaborate and advance their knowledge of your systems CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver, CO J20260020 5 Bill of Materials Work Session Room V2 Manufacturer P/N Description Qty Unit Price Ext. Price Display Systems Equipment: $4,494.15 LG 86UT640S 86" 4K HDR LED Display 1 $4,210.67 $4,210.67 Chief XTM1 U Micro -Adjust Tilt Wall Mount X -Large 1 $283.48 $283.48 Video Systems Equipment: $6,843.93 Extron 42-290-01 TeamWork 400 1 $2,186.67 $2,186.67 Gyration GYM1100CK NA Air Mouse Go Plus + Compact Keyboard 1 $158.67 $158.67 Extron 60-1678-01 DXP 42 HD 4K PLUS 1 $926.67 $926.67 Crestron HD -TX -101 -DM C -E Lite Transmitter for HDMI Signal Extension over CATx Cable 2 $220.00 $440.00 Crestron HD-RX 101 C -E DM Lite A- HDMI over CATx Receiver, Surface Mount 2 $220.00 $440.00 Kramer VIA-GO2 Compact & Secure 4K Wireless Presentation Device 1 $399.67 $399.67 OFE OFE Owner Furnished Equipment - NUC PC for Conferencing 1 $0.00 $0.00 OFE OFE Owner Furnished Equipment - Wireless Keyboard and Mouse 1 $0.00 $0.00 OFE OFE Owner Furnished Equipment - Satellite TV Receiver 1 $0.00 $0.00 AVER COMSCA540 CAM540 4k 16x PTZ USB conference camera with wall mount 1 $1,213.32 $1,213.32 AVER COMVCC232 VC5xx/CAM5xx RS232 cable 1 $9.60 $9.60 Icron 3104NA USB 3-2-1 Raven 3104 - NA, 4Audio 1 $1,069.33 $1,069.33 Systems Equipment: $5,736.59 Biamp 452.9 TesiraFORTE AVB VT4 1 $1,865.33 $1,865.33 Biamp 485.9 ParlA©TCM-1 White 1 $1,065.33 $1,065.33 Biamp 39.9 TesiraCONNECT TC-5 1 $800.00 $800.00 CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver, CO J20260020 6 Biamp 443.9 Tesira EX-UBT 1 $466.67 $466.67 Williams Sound FM ADA KIT 1 FM ADA compliance kit for one presenter and up to two listeners. Includes: (1) PPA T27 FM transmitter, (2) PPA R37N FM receivers, (2) EAR 013 single mini earbuds, (2) NKL 001 neckloops, (2) BAT 001-2 AA alkaline batteries,(1) ANT 021 antenna (1) IDP 008 ADA wall plaque, (1) TFP 036 Power Supply. 1 $585.93 $585.93 Extron 60-1449-01 MPA 601-70V 1 $333.33 $333.33 Extron 60-190-01 RSU 129 GRAY 1 $93.33 $93.33 Bose 777189-0210 EdgeMax EM180 In -Ceiling Premium Loudspeaker White 1 $526.67 $526.67 Control Systems Equipment: $2,009.30 Crestron RMC4 4 -Series Control System 1 $666.67 $666.67 Netgear GS110TPP- 100NAS 8 -Port Gigabit High -power PoE+ 1 $275.97 $275.97 Crestron TSW-760-B-S 7 in. TouchA Screen, BlackA Smooth 1 $933.33 $933.33 Crestron TSW-760- TTK-B-S Tabletop Kit for TSW-760 and TSS-7, Black Smooth 1 $133.33 $133.33 Rack Accessories and Furniture: $884.53 Atlas RX14-25SFD 25" Deep, 14RU Mobile Equipment Rack Includes: Casters, Side Handles, and Solid Doors I $628.32 $628.32 Atlas RR14 Extra Rack Rails for 200, 500, & RX Series - 14 RU 1 $53.91 $53.91 Atlas AP-S15A 15A Power Conditioner and Distribution Unit with IEC Power Cord 2 $101.15 $202.30 Labor Plan Description Audio/DSP Programming Corp Rack Build Labor Labor Rates Ext. Price Hours 4.00 9.00 $133.00/hour $100.00/hour $532.00 $900.00 CONFIDENTIAL \MA/W.CONFERENCETECH.COM Denver, CO J20260020 17 Drafting 2.00 $103.00/hour $206.00 Engineering 5.00 $133.00/hour $665.00 Field Programming & Commissioning 12.00 $133.00/hour $1,596.00 Installation Labor / Training 34.00 $103.00/hour $3,502.00 Project Management 4.00 $133.00/hour $532.00 Rack Certification / Base Code 20.00 $133.00/hour $2,660.00 Touch panel & Graphic Design 4.00 $103.00/hour $412.00 Travel -Install Labor 8.00 $103.00/hour $824.00 Labor: $11,829.00 CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver, CO J20260020 18 Standard Disclaimer Conference Technologies, Inc. provides for twelve (12) months of CTI Complete on all system purchases. Conference Technologies, Inc. warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Installation Description and Requirements Provided by Conference Technologies, Inc.: If installation is purchased, Conference Technologies, Inc. will install all A/V components. Conference Technologies, Inc. will also perform all programming, alignments, and end -user training. Conference Technologies, Inc. will provide AN project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks. Any required changes or rushes may affect the final price. Provided by Others Electrical requirements are to be provided by others unless specifically included in Conference Technologies, Inc. Scope of Work. Statement This system proposal is the property of Conference Technologies, Inc. and is delivered with the sole intent of being viewed by management of Weld County Colorado for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or Conference Technologies, Inc. competitor without the written consent of Conference Technologies, Inc. Any effort to do so will be considered a violation of copyright law. CONFIDENTIAL I WWW.CONFERENCETECH.COM Denver, CO J20260020 9 Next Steps 1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at jbrotherston@conferencetech.corn or . 3. You will be contacted by a Conference Technologies, Inc. Project Manager to schedule a project kickoff meeting to review the project scope and schedule. Customer Signature CTI Signature Printed Name Printed Name Title Title Date Date CONFIDENTIAL I VWVW.CONFERENCETECH.COM Denver, CO J20260020 10 'Ti CONFERENCE TECHNOLOGIES, INC PROPOSAL Weld County Colorado BOCC Programming and Fixes DATE Thursday, 22 October 2020 PREPARED BY Jeff Brotherston Design Consultant Overview and Goals At Conference Technologies, Inc., we ensure our technology, processes, and people are the most knowledgeable and efficient resource to serve you as your solutions partner. Dear Samual Penn, We appreciate your time and attention so we can provide a proposal to refresh the board room along with options. As you know, we've done personal visits and exchanged information in order to included just what is needed to improve on the current needs and functionality. Sincerely, Jeff Brotherston Design Consultant Conference Technologies, Inc. jbrotherston@conferencetech.com Scope of Work Proposal Number: J20260018 Proposal Date: 10/22/2020 Prepared for: Weld County Colorado Attn: Samual Penn Phone: (970) 400-2540 Email: spenn@weldgov.com Prepared by: Jeff Brotherston Phone: Email: jbrotherston@conferencetech.com Bill to: Weld County Colorado Ship to: Weld County Colorado Primary Scope System Programming: • We will map out the existing system and create a schematic. • Using the original code as a template, we will rewrite the Crestron control code to best reflect the needs of the system users based on input from Weld county. • Firmware will be updated. • The Biamp audio files will be backed up and adjustments made to improve on zoning to reduce feedback. Laser Projector Upgrade • Replace current projectors with 6K Lumen laser light source projectors to be mounted in place of existing projectors. Will need to field verify current throw range, but 72" is what we observed. • Tie these projectors into the Crestron control system. • Remove the existing screens and replace with ambient light rejection screens that work with short throw projectors while providing wide angle viewing. 1" black drop, 113" diagonal, 16:10 Touch Panel Upgrade • De -Install existing touch panel • Install new panel and using the original code as a template, we will rewrite the Crestron control code to best reflect the needs of the system users based on input from Weld county. Presentation Between Rooms • Providing a single output and input to both the Work Session and Events rooms • Work Session output will be routed into the BOCC • Updating Crestron Control to support. CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver, CO J20260018 12 Timeframe To complete the work outlined in the project scope, we will need approximately 6 weeks from proposal acceptance. A project manager will be assigned to communicate with you at critical milestones. Upon notice to proceed, we will begin your project plan immediately. Phase Notice to Proceed & Project Kickoff Week 1 Engineering 2 Procurement 3 Programming & Rack Fabrication 4 Onsite Installation 5 Commissioning & Training 6 CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260018 13 Your Investment Below is the cost of this solution based on the outlined scope of work. If you have questions about the complete solution, please let us know how we can help align this investment with additional needs or changes in scope. Proposal Summary Description Equipment Price $33,923.75 Implementation Services $22,655.44 Subtotal $56,579.19 Tax Grand Total Recommended $0.00 $56,579.19 Description Price 2 Additional Years CTI Complete Service Agreement $4,563.63 4 Additional Years CTI Complete Service Agreement $9,127.25 Down Payment Requirements Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to initiate order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments made by credit card are subject to a 2.5% fee. CONFIDENTIAL �VWVW.CONFERENCETECH.COM Denver, CO J20260018 14 Why Us? Our CTI Complete service is there for you 24/7 through our dedicated CTI Care customer experience team. Through on -site technical service, recommended programming upgrades, and quarterly reliability checks, your system is covered for the unexpected, as well as planned maintenance. Your teams will be trained to operate equipment with confidence. When critical meetings arise, we help ensure system performance with proactive system testing and an on -site checklist, so your systems will be ready when it matters most. Our managed services staff does more than diagnose and repair failures, they help plan for system life cycles. CTI Complete ON -DEMAND SERVICE E SUPPORT Reach our experienced and dedicated team in an instant to ensure your systems get back on-line for increased productivity. CTI CARE TEAM CUSTOMER EXPERIENCE A dedicated team provides reviews and reports on system performance, usage, trends, and life cycles to help reach your enterprise and technology planning goals. CRITICAL MEETING SUPPORT ON -SITE CHECKLIST Proactive system testing with our technical teams for your key meetings to ensure room readiness when it matters most. CTI UNIVERSITY 0 EDUCATION 6 EXPERTISE Gain access to our specialized on-line learning platform to educate your teams on industry topics that help them collaborate and advance their knowledge of your systems. CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260018 15 Bill of Materials Presentation Between Rooms Manufacturer P/N Video Description Qty Unit Price Ext. Price Systems Equipment: $3,586.66 Crestron DMC 4KZ- HDO 2 -Channel HDMI 4K60 4:4:4 HDR Scaling Output Card for DM Switchers 1 $1,200.00 $1,200.00 Crestron DMC-4KZ-HD HDMI 4K60 4:4:4 HDR Input Card for DM Switchers 2 $533.33 $1,066.66 Crestron HD -TX -101 -DM C -E Lite Transmitter for HDMI Signal Extension over CATx Cable 3 $220.00 $660.00 Crestron HD-RX-101- C -E DM Lite A- HDMI over CATx Receiver, Surface Mount 3 $220.00 $660.00 Labor Plan Description Labor Hours 2.00 Labor Rates $100.00/hour Ext. Price $200.00 Corp Rack Build Engineering 2.00 $133.00/hour $266.00 Field Programming & Commissioning 1.00 $133.00/hour $133.00 Installation Labor / Training 8.00 $103.00/hour $824.00 Project Management 2.00 $133.00/hour $266.00 Rack Certification / Base Code 2.00 $133.00/hour $266.00 Touch panel & Graphic Design 1.00 $103.00/hour $103.00 Labor: $2,058.00 CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260018 6 Bill of Materials System Programming Manufacturer P/N Description Qty Unit Price Ext. Price Audio Systems Equipment: $2,898.68 Biamp Biamp 305.9 304.9 Tesira SVC-2 Tesira SEC -4 1 5 $425.33 $494.67 $425.33 $2,473.35 Labor Plan Description Audio/DSP Programming Labor Hours 12.00 Labor Rates $133.00/hour Ext. Price $1,596.00 Engineering 10.00 $133.00/hour $1,330.00 Field Programming & Commissioning 24.00 $133.00/hour $3,192.00 Installation Labor / Training 16.00 $103.00/hour $1,648.00 Project Management 8.00 $133.00/hour $1,064.00 Rack Certification / Base Code 16.00 $133.00/hour $2,128.00 Touch panel & Graphic Design 8.00 $103.00/hour $824.00 Labor: $11,782.00 CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260018 17 Bill of Materials Laser Projector and Screen Fabric Upgrade Manufacturer P/N Description Qty Unit Price Ext. Price Display Systems Equipment: $23,771.73 Draper Custom Draper tab tensioned screen with ALR, 16:10 113" Diagonal 2 $3,670.67 $7,341.33 Optoma BX-CTA15 Motorized Short Throw Lens .75.95:1. Three year warranty or the same warranty period as the original projector, whichever is sooner, for removable, interchangeable Projector lenses. 2 $2,849.33 $5,698.66 Optoma ZU660 WUXGA, 6000 Lumens, Laser Light Source,Variable depending up lens Throw Ratio, 37.4 lb 2 x HDMI-in (version1.4), 1 x DVI-D, 1 x VGA -in, 1 x HDBaseT, 1x VGA -out, RJ45, 3 Year parts and labor limited warranty on the projector with first year express advance replacement, 5 -year or 12,000 hour light source warranty (whichever comes first) 2 $5,198.67 $10,397.34 Chief RPAUW UNIVERSAL RPA WHITE 2 $167.20 $334.40 Labor Plan Description Installation Labor / Training Labor Labor Rates Ext. Price Hours 14.00 $103.00/hour $1,442.00 Project Management 2.00 $133.00/hour $266.00 Travel -Install Labor 4.00 $103.00/hour $412.00 Labor: $2,120.00 CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260018 18 Bill of Materials Touch Panel Upgrade Manufacturer P/N Description Qty Unit Price Control Systems Equipment: $3,666.68 Ext. Price Crestron TSW-1060-B- S 10.1 in. Touch Screen, Black Smooth 2 $1,600.00 $3,200.00 Crestron TSW-1060- TTK-B-S Tabletop Kit for TSS-10 and TSW-1060, Black Smooth 2 $166.67 $333.34 Crestron PWE 4803RD PoE Injector 2 $66.67 $133.34 Labor Plan Description Project Management Labor Labor Rates Ext. Price Hours 2.00 $133.00/hour $266.00 Labor: $266.00 CONFIDENTIAL WWW.CONFERENCETECH.COM Denver; CO J20260018 9 Standard Disclaimer Conference Technologies, Inc. provides for twelve (12) months of CTI Complete on all system purchases. Conference Technologies, Inc. warrants the system implemented is free from defects in material and workmanship, in accordance with the contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12) months from the date of commencement of use, substantial completion, or date of notice of completion, whichever occurs first. This coverage does not protect against consumables, severe weather, and acts of God. Terms Installation Description and Requirements Provided by Conference Technologies, Inc.: If installation is purchased, Conference Technologies, Inc. will install all A/V components. Conference Technologies, Inc. will also perform all programming, alignments, and end -user training. Conference Technologies, Inc. will provide AN project management, and provide drawings as required. This install price assumes a Monday through Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8 -hour blocks. Any required changes or rushes may affect the final price. Provided by Others Electrical requirements are to be provided by others unless specifically included in Conference Technologies, Inc. Scope of Work. Statement This system proposal is the property of Conference Technologies, Inc. and is delivered with the sole intent of being viewed by management of Weld County Colorado for evaluation purposes only. This proposal or any part of this proposal is not to be presented to, or viewed by any other party, vendor or Conference Technologies, Inc. competitor without the written consent of Conference Technologies, Inc. Any effort to do so will be considered a violation of copyright law. CONFIDENTIAL WWW.CONFERENCETECH.COM Denver, CO J20260018 I 10 Next Steps 1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the project plan with an internal handoff of the project to our operations team. 2. If you have questions about the process as we move forward, please contact me at jbrotherston@conferencetech.corn or . 3. You will be contacted by a Conference Technologies, Inc. Project Manager to schedule a project kickoff meeting to review the project scope and schedule. Customer Signature CTI Signature Printed Name Printed Name Title Title Date Date CONFIDENTIAL VWVW.CONFERENCETECH.COM Denver; CO J20260018 111 Hello