HomeMy WebLinkAbout20203259.tiffelY \0J %' ti516
1 6
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 15, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Agreement Amendment with United Way of Weld County
(UWWC) for Low -Income Energy Assistance Program (LEAP)
Outreach
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Agreement Amendment with United Way of Weld County
(UWWC) for Low -Income Energy Assistance Program (LEAP) Outreach. The Department entered into an
Agreement for Professional Services with the United Way of Weld County (UWWC) to develop and implement
a Low -Income Energy Assistance Program (LEAP) outreach campaign on November 4, 2020, identified as
Tyler ID 2020-3259. The Department received its additional allocation from the State of $21,609.00 and wishes
to amend the existing agreement to include these monies for a total amount of $47,609.00 (LEAP outreach and
incentive funds).
All other terms and conditions of the original agreement remain unchanged.
I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to
sign.
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve
Recommendation Work Session
Schedule
1I''
Other/Comments:
Pass -Around Memorandum; December 15, 2020 - CMS 4315
SUM rte,
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Page 1
oOW-3a5`1
AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND UNITED WAY OF WELD COUNTY
Agreement Amendment, made and entered into (� � This day of Op_CLiYI ber 2020 by and between the Board
of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the
"Department", and United Way of Weld County, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for Low -Income Energy Assistance Program (LEAP) Outreach
Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No.
2020-3259, approved on November 4, 2020.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the
Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms
provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on May 31, 2021.
• These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties.
The following additional changes are hereby made to the current Agreement:
1. Paragraph 6, Compensation/Contract Amount, is hereby amended as follows:
Upon Contractor's successful completion of the Project, and County's acceptance of the same, County agrees to pay an
amount no greater than $47,609.00, which is the amount set forth in Exhibit A. County will not withhold any taxes from
monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and
payment of any taxes related to payments made pursuant to the terms of this Agreement.
2. Exhibit A, Scope of Services, is hereby amended as attached.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
•
ATTEST: ddr4161•
COUNTY:
BOARD OF COUNTY COMMISSIONERS
lerk to the Boar.. WELD COUQNTY, COLORADO
ike Freeman, Chair
NTRACTOR:
nited Way of Weld County
814 9th Street
Greeley, Colorado 80634
.7ea'riri re 77- rweh'
Jeannine Truswell (Dec 10, 202013:52 MST)
By:
DEC 2 12020
Date:
Jeannine Truswell, Chief Executive Officer
and President
Dec 10, 2020
EXHIBIT A
SCOPE OF SERVICES
I. Goal of Services
United Way of Weld County (UWWC) will provide Low -Income Energy Assistance
Program (LEAP) outreach services to vulnerable populations who are eligible for the Heating
Fuel Assistance Program and the Crisis Intervention Program to meet the identified goals of
the LEAP Outreach Incentive Program. Those are goals are:
• Increase the number of applications submitted with all questions answered and all
verification provided, and
• Decrease the number of applications denied for failure to provide verification of
information.
II. Contractor's Roles and Responsibilities
UWWC will develop and implement a LEAP outreach campaign, with a focus on informing
the community about LEAP. This campaign will primarily focus on meeting the above goals
by:
• Coordinating with other agencies, organizations and groups to facilitate participation of
potentially eligible persons with emphasis on the most vulnerable populations including
the elderly, disabled, home bound and non-English speaking.
• Providing access to Heating Fuel Assistance Program information and application forms.
UWWC will identify locations in the county, such as community action programs, Social
Security offices and low-income housing sites for distribution and acceptance of
applications.
• Providing an effective county wide information and referral system involving local
agencies and organizations.
• Providing a referral system to weatherization and other energy conservation programs.
• Special efforts to meet the needs of vulnerable populations, including aiding in
completing applications and securing the required verification.
• Providing regular communication with cooperating agencies to identify concerns,
problems and opportunities for improved outreach.
• Working with utility companies to refer eligible customers to LEAP.
• Ensuring all outreach materials are distributed to various community agencies targeting
vulnerable populations.
• Complying with all reporting requirements set forth by the Colorado Department of
Human Services (CDHS).
UWWC will utilize a variety of methods and activities to meet the identified goals, including,
but not limited to, those outlined in Exhibit B, United Way of Weld County's Methods and
Activities, herein attached and incorporated.
1
III. County's Role and Responsibilities
County will work closely and collaboratively with UWWC to identify outreach methods and
activities, and to ensure marketing materials and efforts and outcomes meet the identified
goals.
County will fully comply with the requirements set forth in Exhibit C, LEAP Outreach
Incentive Program Agreement, herein attached and incorporated.
IV. Evaluation
The baseline comparison number is the 2019-2020 cold weather season number of
applications submitted and approved from Weld County. The campaign will be considered a
success if the number of applications submitted and approved increases by one (1) percent.
V. Payment for Services
County shall reimburse UWWC in consideration of the work and services performed under
this Agreement an amount not to exceed $47,609.00. Contractor will submit an invoice
quarterly to the County per the format, herein attached as Exhibit D, Sample Invoice.
Expenses incurred by UWWC prior to the term of the Agreement are not eligible County
expenditures and shall not be reimbursed by the County.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent
upon the continuing availability of said funds for the purposes hereof. If said funds, or any
part thereof, become unavailable as determined by the County, the County may immediately
terminate the Agreement or amend it accordingly.
2
Contract Form
New Contract Request
Entity information
Entity Marne*
UNITED WAY OF WELD COUNTY
Entity ID*
X10001762
Contract Name*
UNITED WAY OF WELD COUNTY (AGREEMENT AMENDMENT
- LEAP OUTREACH)
Contract Status
CTB REVIEW
Contract ID
4315
Contract Lead*
CULLI LLI NTA
❑ New Entity?
Parent Contract ID
20203259
Requires Board Approval
YES
Contract Lead Email Department Project #
cullintaca:co.weld.co. us:cobb
xxlk:'co.weld.co.us
Contract Description*
AMENDMENT OF EXISTING AGREEMENT FOR LEAP OUTREACH SERVICES TO ADD ADDITIONAL LEAP ALLOCATION. TERM
REMAINS THE SAME. AMOUNT IS NOW $47,609 ($21,609 ADDED).
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 12, 17:20.
Contract Type "
AGREEMENT
Amount*
$47,609.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices 'weldgov.co
m
Department Head Email
CM -Hu man Services-
DeptHeadSweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEYrzWELDG
OV.COM
Requested BOCC Agenda
Date*
12 "23 2020
Due Date
12 19 2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Review Date*
04;01:2021
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12/14/2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12;'21;'2020
Originator
CULLINTA
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CONSENT
Expiration Date*
05!31;2021
Contact Phone I
Purchasing Approved Date
12'14;2020
Finance Approved Date
12 14:2020
Tyler Ref #
AG 122120
Legal Counsel
CONSENT
Contact Phone 2
Legal Counsel Approved Date
12:14,+2020
RESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR LOW-INCOME
ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH INCENTIVE PROGRAM AND
AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for the Low -Income Energy Assistance Program (LEAP) Outreach Incentive Program between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and United Way of Weld County,
commencing October 1, 2020, and ending May 31, 2021, with further terms and conditions being
as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Professional Services for the Low -Income Energy
Assistance Program (LEAP) Outreach Incentive Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and United Way of Weld County, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of November, A.D., 2020, nunc pro tunc October 1, 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �d;t4.,0,,J « eitas
Weld County Clerk to the Board
BY ca.
puty Clerk to the Boar
AP" o' ED
Coun Attorney
Date of signature: I ( / (3(
Mike Freeman, Chair
Steve lyloreno, Pro-Tem
Scot K. James
rbara Kirkmeyer
Kevin D. Ross
cc:HSD
11 /23 /2o
2020-3259
HR0092
,14►- ;F JLV `-1/6 7
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: October 13, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Agreement for Professional Services with United Way of Weld
County (UWWC) for Low -Income Energy Assistance Program
(LEAP) Outreach
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Agreement for Professional Services with United Way of
Weld County (UWWC) for Low -Income Energy Assistance Program (LEAP) Outreach. The Department
has entered into an Agreement for Professional Services with the United Way of Weld County (UWWC) to
develop and implement a Low -Income Energy Assistance Program (LEAP) outreach campaign with two main
goals; 1) increase the number of applications submitted with all questions answered and all verification
provided, and 2) decrease the number of applications denied for failure to provide verification of information.
This agreement will be funded through LEAP outreach funds ($26,000), with a term of October 1, 2020 through
May 31, 2021,
I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to sign.
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve
Recommendation Work Session
Schedule
Other/Comments:
Pass -Around Memorandum; October 13, 2020 — CMS 4167 Page 1
2020-3259
i-I Roo9
WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY & UNITED WAY OF WELD COUNTY
(LEAP OUTREACH INCENTIVE PROGRAM)
THIS AGREEMENT is made and entered into this+laay of nizoVembtr , 2020, by and
between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of
County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as
"County," and United Way of Weld County, a nonprofit organization, who whose address is 814 9th Street,
Greeley, Colorado 80631, hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as
more particularly set forth below; and
WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services,
and is willing to perform the services according to the terms of this Agreement.
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties
hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits
A, B, C, D and E which form an integral part of this Agreement. Exhibit A, Scope of Services, Exhibit B, United
Way of Weld County Methods and Activities, Exhibit C, LEAP Outreach Incentive Program Agreement, Exhibit D,
Contact Persons, and Exhibit E, Sample Invoice, are specifically incorporated herein by this reference.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the
Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and
complete the Project described in Exhibit A, Scope of Services, and Exhibit B, United Way of Weld County
Methods and Activities.
3. Term. This agreement shall become effective on October 1, 2020, upon proper execution of this Agreement
and shall expire May 31, 2021, unless sooner terminated as provided herein.
4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days
written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material
breach of the terms of the Agreement.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed
by both parties. No additional services or work performed by Contractor shall be the basis for additional
compensation unless and until Contractor has obtained written authorization and acknowledgement by County
for such additional services.
6. Compensation/Contract Amount. Upon Contractor's successful completion of the Project, and County's
acceptance of the same, County agrees to pay an amount no greater than $26,000.00, which is the amount set
forth in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and
1
Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's
officers, agents or employees will not become employees of County, nor entitled to any employee benefits from
County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an
independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees
for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to
unemployment insurance or workers' compensation benefits through County and County shall not pay for or
otherwise provide such coverage for Contractor or any of its agents or employees.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the
particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements
for the completion of this Project without County's prior written consent, which may be withheld in County's
sole discretion.
9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order
shall become or remain (as applicable), the property of County.
10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor
agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity
without seeking written permission from the County. Contractor agrees to advise its employees, agents, and
consultants, of the confidential and proprietary nature of this confidential information and of the restrictions
imposed by this agreement.
11. Warranty_ Contractor warrants that the services performed under this Agreement will be performed in a
manner consistent with the standards governing such services and the provisions of this Agreement. Contractor
further represents and warrants that all services shall be performed by qualified personnel in a professional and
workmanlike manner, consistent with industry standards, and that all services will conform to applicable
specifications.
12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be
construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part
of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall
not be construed as a waiver of any of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile
liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile
liability insurance shall be provided to County prior to the performance of any services under this Agreement.
14. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack
of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain
limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for
damage sustained by reason of or in the course of operations under this Contract resulting from professional
services. In the event that the professional liability insurance required by this Contract is written on a claims -
made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of
this Contract; and that either continuous coverage will be maintained or an extended discovery period will be
exercised for a period of two (2) years beginning at the time work under this Contract is completed.
2
Minimum Limits:
Per Loss
Aggregate
$ 1,000,000
$ 2,000,000
15. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and
employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising
out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising
or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any
statutes, ordinances, regulation, law or court decree.
16. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim
thereunder, without the prior written approval of County.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to
deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and
regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and
unfair employment practices.
19. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other
Contractors or persons to perform services of the same or similar nature.
20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated
herein, contains the entire agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiations, representations, and understandings or
agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed
or supplemented only by a written instrument signed by both parties.
21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent
upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this
Agreement by County does not create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year.
22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The
signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or
beneficial interest whatsoever in the service or property which is the subject matter of this Agreement.
23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable
by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision,
to the extent that this Agreement is then capable of execution within the original intent of the parties.
24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the
3
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
25. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that
any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has
been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be
applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void.
In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall
have exclusive jurisdiction to resolve said dispute.
28. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any
previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld
county of the most recent employment for a PERA contributing employer.
29. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will
confirm the employment eligibility of all employees who are newly hired for employment in the United States
to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado
program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract
with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that
fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien
to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program
procedures to undertake pre -employment screening or job applicants while this Agreement is being
performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public
contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the
subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is
employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not
stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall
not terminate the contract if within three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with
reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by
the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program,
Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm
that Contractor has examined the legal work status of such employee, retained file copies of the documents,
and not altered or falsified the identification documents for such employees. Contractor shall deliver to County,
a written notarized affirmation that it has examined the legal work status of such employee and shall comply
with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any
requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach,
and if so terminated, Contractor shall be liable for actual and consequential damages.
4
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives
federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen
(18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such
individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it
hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise
lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification
required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by
C.R.S. § 24-76.5-103 prior to the effective date of the contract.
30. Acknowledgment. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the
attached Exhibits A, B, C, D and E, is the complete and exclusive statement of agreement between the parties
and supersedes all proposals or prior agreements, oral or written, and any other communications between the
parties relating to the subject matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month,
and year first above written.
COUNTY:
ATTEST: dalfigiV
Weld ' o t Clerk to the Bo
By:
Deputy Cler
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ke Freeman, Chair NOV 04 2020
ONTRACTOR:
United Way of Weld County
814 9th Street
Greeley, Colorado 80634
Jew ii ie Tgrwea
Jeannine Truswelt'.Oct 5.2020 14:44 MDT'.
By:
Jeannine Truswell, Chief Executive
Officer and President
Oct 5, 2020
Date:
5
aooto
EXHIBIT A
SCOPE OF SERVICES
I. Goal of Services
United Way of Weld County (UWWC) will provide Low -Income Energy Assistance
Program (LEAP) outreach services to vulnerable populations who are eligible for the Beating
Fuel Assistance Program and the Crisis Intervention Program to meet the identified goals of
the LEAP Outreach Incentive Program. Those are goals are:
• Increase the number of applications submitted with all questions answered and all
verification provided, and
• Decrease the number of applications denied for failure to provide verification of
information.
II. Contractor's Roles and Responsibilities
UWWC will develop and implement a LEAP outreach campaign, with a focus on informing
the community about LEAP. This campaign will primarily focus on meeting the above goals
by:
• Coordinating with other agencies, organizations and groups to facilitate participation of
potentially eligible persons with emphasis on the most vulnerable populations including
the elderly, disabled, home bound and non-English speaking.
• Providing access to Heating Fuel Assistance Program information and application forms.
UWWC will identify locations in the county, such as community action programs, Social
Security offices and low-income housing sites for distribution and acceptance of
applications.
• Providing an effective county wide information and referral system involving local
agencies and organizations.
• Providing a referral system to weatherization and other energy conservation programs.
• Special efforts to meet the needs of vulnerable populations, including aiding in
completing applications and securing the required verification.
• Providing regular communication with cooperating agencies to identify concerns,
problems and opportunities for improved outreach.
• Working with utility companies to refer eligible customers to LEAP.
• Ensuring all outreach materials are distributed to various community agencies targeting
vulnerable populations.
• Complying with all reporting requirements set forth by the Colorado Department of
Human Services (CDHS).
UWWC will utilize a variety of methods and activities to meet the identified goals, including,
but not limited to, those outlined in Exhibit B, United Way of Weld County's Methods and
Activities, herein attached and incorporated.
1
III. County's Role and Responsibilities
County will work closely and collaboratively with UWWC to identify outreach methods and
activities, and to ensure marketing materials and efforts and outcomes meet the identified
goals.
County will fully comply with the requirements set forth in Exhibit C, LEAP Outreach
Incentive Program Agreement, herein attached and incorporated.
IV. Evaluation
The baseline comparison number is the 2019-2020 cold weather season number of
applications submitted and approved from Weld County. The campaign will be considered a
success if the number of applications submitted and approved increases by one (I) percent.
V. Payment for Services
County shall reimburse UWWC in consideration of the work and services performed under
this Agreement an amount not to exceed $26,000.00. Contractor will submit an invoice
quarterly to the County per the format, herein attached as Exhibit D, Sample Invoice.
Expenses incurred by UWWC prior to the term of the Agreement are not eligible County
expenditures and shall not be reimbursed by the County.
Payment pursuant to this Agreement. whether in whole or in part, is subject to and contingent
upon the continuing availability of said funds for the purposes hereof If said funds, or any
part thereof, become unavailable as determined by the County, the County may immediately
terminate the Agreement or amend it accordingly.
2
United
Way
United Way of Weld County
United Way of Weld County mission statement: To improve lives by mobilizing the caring power of our community..
EXHIBIT B
UNITED WAY OF WELD COUNTY
METHODS AND ACTIVITIES
RADO LE P OUTREACH INCEA M
United Way of Weld County Scope of Work
October 2020 through May 2021
Goal
For the Colorado Low Income Energy Assistance Program (LEAP) 2020-2021 cold weather season in Weld
County to:
1) increase the submission of completed applications and decrease the failure to provide
information that leads to denials
2) get Weld County more engaged at a grass roots level in creating leads for LEAP participation
Methods to Create Leads and/or Accept Applications
• 24-1 Information and Referral
o Update database record
- When callers sign up for SNAP; also recommend to them LEAP and WIC
PE Community and United Way Events (virtual r in -person depending ,n status of COViD-19
pandemic)
_.� Best Start for Babies and `oddlers classes
� Bright by Three visits
a Charmer of Commerce meetings
a Emergency Food and Shelter.. Program bi--monthly meeting
a Northern Colorado Children's Festival
a Northern Colorado Continuum of Care bi-monthly meeting
a PASO Institute classes
C2 Reading Great By 8 monthly meeting
:. Weld Project Connect
Weld Refugee Collaboration meetings
Weld Together trainings
www.United:Wa` -Weidcor.g 970-353-4300 UW"-NC@UnitedWay-`eld.org
PO Box 1984 - Greeley, CO 80632 814 9-tth Street Greeley ; 330 Park Avenue w Fort Lupton
o Paid advertising on billboards, bus benches, bus shelters, Valpak of northern Colorado, etc.
■ Creation and Distribution of Marketing Materials
o Will design, produce and print if not provided by the state
o Leaflet targeted neighborhoods (volunteer -involved)
o United Way of Weld County offices
o Family Resource Center, Fort Lupton
o Housing Navigation Center, Evans
Email Distribution Lists
o Northern Colorado Continuum of Care
o Reading Great By 8 child care providers
o Reading Great By 8 general
o Recreation centers/districts
o United Way e -newsletter
o Weld County Public Information officers
o Weld Together
Print
o United Way newsletter
o Distribute print items at one month of all United Way internal meetings
Print Media
o Press release to newspapers throughout Weld County
o Op-ed to newspapers throughout Weld County
o Pitch a more detailed story to the Greeley Tribune
m Radio
o Public Service Announcements (PSAs) and advertising
Social Media
o Posts on United Way Facebook pages
o Facebook and Google ads
United Way of Weld County website
o Banner
o Unique landing page
■ Use of Colorado Department of Human Services Outreach Toolkit
Distribute created collateral to other agencies for distribution through their networks (Weld DHS,
funded agencies, etc.)
www.UnitedWay-Weld.org
United Way of Weld County
■ Distribute promotional flyers through Weld Food Bank emergency food boxes and the mobile food
pantry
■ Have volunteers at the Housing Navigation Center in Evans to sign up people (depending on status of
COVID-19 pandemic).
www UnitedWay-Weld.org
United Way of WeLd County
EXHIBIT C
LEAP Outreach Incentive Program Agreement
COLORADO
Office5. Economic Security
Ev _
2020-41 P Outreach incentive Program Agreement
County, Responsibilities
Submit a plan for meeting the o _ ach t' to cab} a �. �- Sate LEAP Office by
September 30, 2020
Ensure that the cairity i staffed with someone who ha trained tit assist
-p'f YY VA �' � ( (�
clients with fitting cmit t °voi LEAP applications . either etire c AM s t � 9
over the phones or through use of *twat toois
• Provide the State LEAP Office with the na is Qind contact information for
the individuat(s) who witt assist LEAP appticants or otherwise act as the
:wars s LEAP outreach reps s s t- e,
• Use funds remainingafter ensur ng direct Ilk ptication asszstance
a it. bte to engage in targetee outreach such as engagement at
community events and sharing LEAP information with community centersG
• If the ki s LEAP program s administered by Goodwill Cotorado, tie
county wilt assist Goodwill Colorado by providing . := information available
and necessary to prow an application on for LEAP
• Accurately track and code any expenditures related to the Outreach
Incentive Program to the totfotioveingin CMS:
Program (
Program ription:
Function A■ �"w
unc io'cTn i
u Lr on C . ' ' rS a
L305
3
LEAP Outreach Incentive r c r:
S
dikA LEAP Outreach
State, LEAP Office Res ni ttlti .:
® Allocate $26, ,00 to the county to fund the Outreach Incentive P grans
Funds wilt be avaita le from October 1 2020 through May 310 2021°
available !(y�Y��]_ 1{(p(�.�J��{ �/ � y}�j�j���/yj��J�\ county � that
`tL`W� nswer i2+L �l Y/ questions and assist With anymatters
may arise as a result a implementing the Outreach Incentive Program.
Oversee and monitor the outcomes of the Outreach Incentive PrOgram by
measuring the number c , . applications denied fur failure to provide
verification tic information_
ate outcomes information available to the county upon request
ft Sisnoture
. Pty ibn
Theresa KE r 'n ;),11,7202009.290,.„:36
.
.. •...e X----..«-+w.e_�...WE -- Y - — s �- Xa , "� Q, - .L,..� G /R_
Theresa Kul i en
3/4 ac.County State LEAP Office
EXHIBIT D
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives of
the respective parties. Either Contact Person may from time to time designate in writing a
new or substitute representative(s):
For County:
For Contractor:
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, Colorado 80632
(970) 400-6581
Jeannine Truswell, Chief Executive Office and President
United Way of Weld County
814 9`h Street
Greeley, Colorado 80631
(970) 353-4300, ext. 12561
EXHIBIT E
SAMPLE INVOICE
UNITED WAY OF WELD COUNTY
Project Description:
Budget Period:
Position Title/Employee Name
TOTAL
Invoke
Amount
(Funding)
Total All
onths
Month Year INVOKE
Invoice
Amount
New Contract Request
Entity Inforrnation
Entity Name*
UNITED WAY OF WELD COUNTY
Entity ID*
3'00001 762
Contract Name*
UNITED WAY OF WELD COUNTY (AGREEMENT FOR
PROFESSIONAL SERVICES - LEAP OUTREACH)
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
4167
Contract Lead*
CULLI'NTA
Contract Lead Email
cullinta co.weld.co.us:cobb
xxlk@co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project
Contract Description*
2020-21 LEAP OUTREACH AGREEMENT FOR PROFESSIONAL SERVICES. TERM: OCTOBER 1, 2020 -MAY 31, 2021. FUNDING:
LEAP OUTREACH (526,000).
Contract Description 2
PA ROUTING THROUGH APPROVAL PROCESS, ETA TO CTB 10/15/20.
Contract Type
AGREEMENT
Amount*
$26,0O0.00
Renewable
YES
Automatic Renewal
Grant
EGA
Department
HUMAN SERVICES
Deparirnent Email
CM -
H u rnanServices @ weldgov. c+o
rrr
Departrnent Head Email
CM-HurnanServices-
De ptHeadnwe ldgov.ca m
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EY@WELDG
OV,COM
Requested BOCC Agenda
Date a
10,21;2020
Due Date
10/17/2020
Will a work session with &)CC be required?
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
if this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement. Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Termination Notice
Canta
Contact info
Contact Name
Purchasing
ion
Purchasing Approver
Approval Process
Department Head
JAMIE LULRICH
DH Approved Date
10130/2020
Final Approval
C Approved
C Signed Date
60CC Agenda Date
11/04;2020
Originator
CULLINTA
Review Date
04/01/2021
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDID
Renewal Date*
06!01/2021
Expiration Date
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
10/302020
Tyler Ref #
AG 110420
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
10/30/2020
Hello