HomeMy WebLinkAbout20201889.tiffRESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #4 FOR TITLE X FAMILY
PLANNING PROGRAM AND AUTHORIZE CHAIR TO SIGN AND ELECTRONIC
SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Contract Amendment #4 for
the Title X Family Planning Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing July 1, 2020, and ending June 30, 2021, with further terms and conditions being as
stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Contract Amendment #4 for the Title X Family Planning
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign and electronically submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of June, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddavo jelm4k,
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APP: !V
o Attorney
Date of signature: OO25/9-O
Mike Freeman, Chair
Stev-A' oreno, Pro-Tem
S••tt K. James
Kevin D. Ross
Cc: Ht..(TG)
to /2-I /22
2020-1889
HL0052
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark Lawley
Deputy Director
Department of Public Health & Environment
DATE: June 10, 2020
SUBJECT: CDPHE Family Planning FY20-21 Task
Order Contract
For the Board's approval is a Task Order Contract between the Colorado Department of Public Health
and Environment (CDPHE) and the Weld County Board of Commissioners for the benefit and use of
the Weld County Department of Public Health and Environment (WCDPHE) for the Family Planning
Program.
The purpose of the Family Planning Program is to reduce unintended pregnancy in Weld County by
ensuring access to quality reproductive health services to the residents of Weld County. The term of
this contract will be July 1, 2020, through June 30, 2021, with full fiscal year 2020-2021 funding of
$276,520, of which $140,365 is Federal funding and $136,155 is State funding.
Under the provisions of this contract, WCDPHE will continue providing comprehensive family
planning services to men and women of reproductive age. These services include:
➢ Birth control information and supplies
➢ Cervical, breast and testicular cancer
screening
➢ Pregnancy testing and counseling
➢ Health education and counseling,
abstinence education
➢ Screening for sexually transmitted
infections and HIV
➢ Basic infertility services/referrals
➢ Physical exams for women and men
➢ Referrals to other health and social
services
Assistant County Attorney, Karin MacDougal, has reviewed the terms of this contract and
determined them to be acceptable.
The Board approved placement of this contract on the Board's agenda via pass -around dated June
8, 2020.
I recommend approval of this Family Planning Task Order Contract with CDPHE.
2020-1889
DocuSign Envelope ID: E7B583EA-41 BC-4C7A-BDE4-F669D76684EE
DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT
CONTRACT
ROUTING NO.
2021*0293
APPROVED TASK ORDER CONTRACT - WAIVER #154
This task order contract is issued pursuant to master contract made on 11/23/2016, with routing number 13 FAAA 00051.
STATE:
State of Colorado for the use & benefit of the
Department of Public Health and Environment
Prevention Services Division
Family Planning Unit
4300 Cherry Creek Drive South
Denver, Colorado 80246
CONTRACT MADE DATE: 5/19/20
TERM:
This contract shall be effective upon approval by
the State Controller, or designee, or on 07/01/2020,
whichever is later. The contract shall end on 06/30/2021.
PROCUREMENT METHOD:
RFA 29606
BID/RFP/LIST PRICE AGREEMENT NUMBER:
N/A
LAW SPECIFIED VENDOR STATUTE:
N/A
STATE REPRESENTATIVE:
Jody Camp
Section Manager
Family Planning Unit
Prevention Services Division
4300 Cherry Creek Drive South, A5
Denver, CO 80246
CONTRACTOR:
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley, Colorado 80631
For the use and benefit of the Weld County Department of
Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
CONTRACTOR DUNS: 075757955
CONTRACTOR ENTITY TYPE:
Political Subdivision
BILLING STATEMENTS RECEIVED:
Monthly
STATUTORY AUTHORITY: C.R.S. 25-6-103
CLASSIFICATION: Subrecipient
CONTRACT PRICE NOT TO EXCEED: $276,520.00
FEDERAL FUNDING DOLLARS: $t40,365.00
STATE FUNDING DOLLARS: $136,155.00
OTHER FUNDING DOLLARS:
Specify "Other":
MAXA7UM AMOUNT AVAILABLE PER FISCAL YEAR:
FY21: $276,520.00
PRICE STRUCTURE: Cost Reimbursement
CONTRACTOR REPRESENTATIVE:
Tanya Geiser
Weld County Department of Public Health and
Environment
1555 North 17th Avenue
Greeley, Colorado 80631
PROTECT DESCRIPTION:
To reduce unintended pregnancy by insuring access to quality reproductive health services to all Coloradans
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EXHIHI I5
The following exhibits are hereby incorporated:
Exhibit A - Additional Provisions
Exhibit B - Statement of Work
Exhibit C - Option Letter
Exhibit D - Federal Provisions - The Colorado Family Planning Program
GENERAL PROVISIONS
The following clauses apply to this Task Order Contract. These general clauses may have been expanded upon or
made more specific in some instances in exhibits to this Task Order Contract. To the extent that other provisions of
this Task Order Contract provide more specificity than these general clauses, the more specific provision shall
control.
This Task Order Contract is being entered into pursuant to the teens and conditions of the Master Contract
including, but not limited to, Exhibit One thereto. The total term of this Task Order Contract, including any
renewals or extensions, may not exceed five (5) years. The parties intend and agree that all work shall be
performed according to the standards, Let Ills and conditions slat forth in the Master Contract.
2. In accordance with section 24-30-202(1), C.R.S., as amended, this Task Order Contract is not valid until it
has been apps (wed by the State Controller, or an authorized delegee thereof. The Contractor is not
authorized to, and shall not; commence performance under this Task Order Contract until this Task Order
Contract has been approved by the State Controller or delegee. The State shall have no financial obligation
to the Contractor whatsoever for any work or services or, any costs or expenses, incurred by the Contractor
prior to the effective date of this Task Order Contract. If the State Controller approves this Task Order
Contract on or before its proposed effective date, then the Contractor shall commence performance under
this Task Order Contract on the proposed effective date. If the State Controller approves this Task Order
Contract after its proposed effective date, then the Contractor shall only commence performance under this
Task Order Contract on that later date. The initial term of this Task Order Contract shall continue through
and including the date specified on page one of this Task Order Contract, unless sooner terminated by the
parties pursuant to the terms and conditions of this Task Order Contract and/or the Master Contract.
Contractor's commencement of performance under this Task Order Contract shall be deemed acceptance of
the terms and conditions of this Task Order Contract.
3. The Master Contract and its exhibits and/or attachments are incorporated herein by this reference and made
a part hereof as if fully set forth herein. Unless otherwise stated, all exhibits and/or attachments to this Task
Order Contract are incorporated herein and made a part of this Task Order Contract. Unless otherwise stated,
the terms of this Task Order Contract shall control over any conflicting terns in any of its exhibits. In the event
of conflicts or inconsistencies between the Master Contract and this Task Order Contract (including its exhibits
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and/or attachments), or between this Task Order Contract and its exhibits and/or attachments, such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority: l) the
Special Provisions of the Master Contract; 2) the Master Contract (other than the Special Provisions) and its
exhibits and attachments in the order specified in the Master Contract; 3) this Task Order Contract; 4) the
Additional Provisions - Exhibit A, and its attachments if included, to this Task Order Contract; 5) the
Scope/Statement of Work - Exhibit B, and its attachments if included, to this Task Order Contract; 6) other
exhibits/attachments to this Task Order Contract in their order of appearance.
4. The Contractor, in accordance with the terms and conditions of the Master Contract and this Task Order
Contract, shall perform and complete, in a timely and satisfactory manner, all work items described in the
Statement of Work and Budget, which are incorporated herein by this reference, made a part hereof and
attached hereto as "Exhibit B".
5. The State, with the concurrence of the Contractor, may, among other things, prospectively renew or extend
the term of this Task Order Contract, subject to the limitations set forth in the Master Contract, increase or
decrease the amount payable under this Task Order Contract, or add to, delete from, and/or modify this
Task Order Contract's Statement of Work through a contract amendment. To be effective, the amendment
must be signed by the State and the Contractor, and be approved by the State Controller or an authorized
delegate thereof. This contract is subject to such modifications as may be required by changes in Federal or
State law, or their implementing regulations. Any such required modification shall automatically be
incorporated into and be part of this Task Order Contract on the effective date of such change as if fully set
forth herein.
6. The conditions, provisions, and terms of any RFP attached hereto, if applicable, establish the minimum
standards of performance that the Contractor must meet under this Task Order Contract. If the Contractor's
Proposal, if attached hereto, or any attachments or exhibits thereto, or the Scope/Statement of Work -
Exhibit B, establishes or creates standards of performance greater than those set forth in the RFP, then the
Contractor shall also meet those standards of performance under this Task Order Contract.
7. STATEWIDE CONTRACT MANAGEMENT SYSTEM [This section shall apply when the Effective
Date is on or after July 1, 2009 and the maximum amount payable to Contractor hereunder is $100,000 or
higher]
By entering into this Task Order Contract, Contractor agrees to be governed, and to abide, by the
provisions of CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning
the monitoring of vendor performance on state contracts and inclusion of contract performance information
in a statewide contract management system.
Contractor's performance shall be evaluated in accordance with the terms and conditions of this Task Order
Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance.
Evaluation of Contractor's performance shall be pan of the normal contract administration process and
Contractor's performance will be systematically recorded in the statewide Contract Management System.
Areas of review shall include, but shall not be limited to quality, cost and timeliness. Collection of
information relevant to the performance of Contractor's obligations under this Task Order Contract shall be
determined by the specific requirements of such obligations and shall include factors tailored to match the
requirements of the Statement of Project of this Task Order Contract. Such performance information shall
be entered into the statewide Contract Management System at intervals established in the Statement of
Project and a final review and rating shall be rendered within 30 days of the end of the Task Order Contract
term. Contractor shall be notified following each performance and shall address or correct any identified
problem in a timely manner and maintain work progress.
Should the final performance evaluation determine that Contractor demonstrated a gross failure to meet the
performance measures established under the Statement of Project, the Executive Director of the Colorado
Department of Personnel and Administration (Executive Director), upon request by the Colorado
Department of Public Health and Environment and showing of good cause, may debar Contractor and
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prohibit Contractor from bidding on future contracts. Contractor may contest the final evaluation and result
by: (i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS
§24-105-102(6)), or (ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights
provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and
reinstatement of Contractor, by the Executive Director, upon showing of good cause.
8. If this Contract involves federal funds or compliance is otherwise federally mandated, the Contractor and
its agent(s) shall at all times during the term of this contract strictly adhere to all applicable federal laws,
state laws, Executive Orders and implementing regulations as they currently exist and may hereafter be
amended. Without limitation, these federal laws and regulations include the Federal Funding
Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6062 of Public Law
110-252, including without limitation all data reporting requirements required there under. This Act is also
referred to as FFATA.
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SIGNATURE PAGE
Contract Routing Number: 2021 *0293
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to
bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
For the use and benefit of the Weld County Department
of Public Health and Environment
„..-DocuSigned by:
# t k Fvwsuttn.
STATE OF COLORADO
Jared S. Polls, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
,-DocuSigned by:
Lisa ktathtu .
y: Wirer'
Mike Freeman
Lisa McGovern
Name of Person Signing for Contractor
Chair, Board of Commissioners
Name of Executive Director Delegate
Procurement & contracts section Director
Title of Person Signing for Contractor
Date: 2020-06-22
Title of Executive Director Delegate
Date: 2020-06-22
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
DoeuSigned byy:
§jagigara1avu
Travis Yoder
Name of State Controller Delegate
Crtrtaif ii to Controller
Contract Effective Date:
Delegate
2020 06 23
-- Signature Page End --
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EXHIBIT A
ADDITIONAL PROVISIONS
To Original Contract Routing Number 2021*0293
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified
above.
To be considered for payment, all family planning services must be entered into iCare within thirty (30)
days of service being performed. Contractors shall only be paid for cases that meet eligibility, performance
and data requirements. The total contract amount is based on an annual award that was determined by
number of clients served in the most recent calendar year and total available funds.
To receive compensation under the Contract, the Contractor shall submit a signed Monthly Fee for Service
Reimbursement Invoice Form. This form is accessible from https://www.coloradogov/pacific/cdphe/
standardized -invoice -form -and -links and is incorporated and made part of this Contract by
reference. CDPHE will provide technical assistance in accessing and completing the form. The CDPHE
Monthly Fee for Service Reimbursement Invoice must be submitted no later than forty-five (45) calendar
days after the end of the billing period for which services were rendered. Expenditures shall be in
accordance with this Statement of Work.
The Monthly Fee for Service Reimbursement Invoice should be scanned into an electronic document and
emailed to cdphe fainilyplanningli?state.co.us
To be considered for payment, billings for payments pursuant to this Contract must be received within a
reasonable time after the period for which payment is requested, but no later than forty-five (45) calendar
days after the relevant performance period has passed. Final billings under this Contract must be received
by the State within a reasonable time after the expiration or termination of this Contract; but no later than
forty-five (45) calendar days from the effective expiration or termination date of this Contract.
Sliding Fee Scale: The Contractor's charges for services to clients who are above 100% of poverty level
shall be based on a sliding fee scale that takes into account a client's family size and/or individual income
and is approved by the State. These charges and the sliding fee scale shall be made available to all clients
of the Contractor, the general public, and the State. This document is available on the following website
https:'/www.colorado.gov/cdeheititlex-familvelanning. Charges shall be bused upon the Contractor's actual
costs to provide these services as determined by a cost analysis. The Contractor and the State shall review
these costs annually. The Contractor shall ensure that all clients understand that they will not be denied
services because of un inability to pay any of the Contractor's sliding fee charges.
The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The
Contractor shall monitor documents and website content for updates and comply with all updates.
Fiscal and Spending Contract Award: The Contractor must spend the entire awarded and budgeted amount
for services identified in the annual approved project budget. Failure to provide projected services, submit
invoices in a timely manner, and/or failure to spend the award at a rate that results in the full award being
expended at the end of the program year may result in reduced funds the following year and/or lack of
eligibility for mid -year and other additional funding opportunities.
2. This award does not include funds for Research and Development.
3. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
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EXHIBIT A
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: 1) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
4. If Contractor indicates full expenditure of funds under this Contract by March 31" of each grant year and
the full expenditure does not occur, CDPHE has the option to reduce current or upcoming Contract by said
amount or a percent deemed reasonable by CDPHE. The State will notify the Contractor of the potential
need to decrease the current or upcoming budget. If the Contractor indicates at a later date than March 31"
of each grant year an expectation of surplus of funds or inability to fully expend said funds for unforeseen
circumstances that Contractor had not anticipated by March 31" CDPI-IE will reallocate unspent funds
without any penalties to the Contractor.
Upon receipt of timely written notice of an objection by the State for inability to fully expend funds, the
Contractor shall have a reasonable period of time not to exceed ten (10) calendar days to respond to the
action. If no dispute is received by the State within ten (10) calendar days, the State has the option to
reduce the current budget for the current year and any upcoming budget for future contractual agreements.
5. Contractor shall request prior approval in writing from the State for all modifications in the Statement of
Work/Work Plan or for any modification to the direct costs in excess of twenty-five percent (25%) of the
total budget for direct costs or $250,000, whichever is less, shall be submitted to CDPHE at least ninety
(90) days prior to the end of the contract period and may require an amendment in accordance with General
Provisions, Section 5, of this Contract.
6. All money received by the Contractor from the State under this Contract shall be used by the Contractor to
provide contraceptive services to qualified family planning clients.
7. The State may require forms attached to this Contract and incorporated herein to be updated by the
Contractor during the term of this Contract. The State shall notify the Contractor of newly developed
forms. Forms are incorporated and made part of this Contract by reference and located on
httns://www.colorado.gov/pacific/cdphettitle-x-forrns.
8. The Contractor agrees to follow the State Funds Only Clinical and Administrative Family Planning
Program Manuals, incorporated and made part of this Contract by reference and available on the following
website: hops://www.Colorado.gov/pacife/edphe/titlex-manuals.
9. In accordance with the Colorado Constitution, Article V, Section 50, Contractor agrees not to make requests
for direct or indirect funding for the performance of any induced abortions, and no such payments will be
made by the State..
10. The Contractor agrees to follow the Federal, Title X rules and regulations incorporated and made part of this
Contract by reference and available on the following websites:
a. Title X Legislative Mandates: hops:;r�v�v«.IIIIsv J�i>'titlS-x-family pliUlnlll a�)l)llt-IItIC X_
gran tsfI, slative-m andates-inder.htin I
b. Title X Statutes and Regulations: hupo:'7scww.hhs.liovropitititle-x-t unilylilanniutiiahout-title-x-
gtantst1tatut0s-,unksevlauonF'in4ea.htool
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EXHIBIT A
c. Title X Requirements: hut,uideIine fit ui ui I�lincs_,0i,,,,ra n-
requirenrents index.hunI
d. Title X Program Guidelines: httlis o i ridelincs index..hunl
I I. Notwithstanding the terms contained in Section 10, Insurance, of this Contract, the parties agree to add
the following language to the end of Section 10:
j. The Contractor agrees to maintain in full force and effect a Professional Liability Insurance Policy in
the minimum amount of $1,000,000 per occurrence and $1,000,000 in the aggregate, written on an
occurrence form that provides coverage for its work undertaken pursuant to this Contract. If a policy
written on an occurrence form is not commercially available, the claims -made policy shall remain in
effect for the duration of this Contract and for at least two (2) years beyond the completion and
acceptance of the work under this Contract, or, alternatively, a two (2) year extended reporting period
must be purchased.
12. Notwithstanding the terms contained in Section 16, Rights in Work Product and Other Information, unless
otherwise provided for, all data collected or produced or derived exclusively from the Contractor's work
under this Contract shall remain the sole property of the State, whether in individual, aggregate, identified
or de -identified form or any other form required by the State. To facilitate follow-up, research, surveillance
and evaluation, any such data collected, used or acquired shall be made available in any form required by
the State, to the State and any other entity designated by the State.
Any such data collected, used or acquired shall be used solely for the purposes of this Contract. The
Contractor agree not to release, divulge, publish, transfer, sell, or otherwise make known any such data to
unauthorized persons without the express prior written consent of the State or as otherwise required by law.
This includes a prior written request by the Contractor to the State for submission of abstracts or reports to
conferences, which utilize data collected under this Contract.
Notwithstanding the foregoing, the Contractor shall be entitled to retain a set of any such data collected or
work papers necessary to perform its duties under this Contract and in accordance with professional
standards.
13. Notwithstanding the terms contained in Section 16, Rights in Work Product and Other Information, the
State of Colorado, specifically the Department of Public Health and Environment, shall be the owner of all
printed materials, graphic representations, educational materials, audio-visual products, or any other media,
in whatever form, created under this Contract. This requirement applies, but is not limited to, any brochure,
flyer, presentation, billboard, radio spot, website, banner advertisement. The State reserves the right to
require logos, or other wording on any material, representation, product or other media form created under
this Contract.
Any material, representation, product or other media form that will use the State's or logo or information
must be approved by the State prior to production and distribution. A minimum of ten (10) business days is
required for the review and approval process.
14. Notwithstanding the terms contained in the Section 16, Rights in Work Product and Other Information,
Contractor shall protect the confidentiality of all applicant or recipient records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected with the
administration of this Contract, no information about or obtained from any applicant or recipient shall be
disclosed in a form identifiable with the applicant or recipient without the prior written consent of the
applicant or recipient, or the parent or legal guardian of a minor applicant or recipient with the exception of
information protected by Colorado Statute as it applies to confidentiality for adolescent services in which
case the adolescent minor and not the parent or legal guardian must provide consent or as otherwise
properly ordered by a court of competent jurisdiction. Contractor shall have written policies governing
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EXHIBIT A
access, duplication, and dissemination of all such information. Contractor shall advise its employees,
agents, servants, and any subcontractors that they are subject to these confidentiality requirements.
15. The State of Colorado, specifically the Colorado Department of Public Health and Environment, shall be
the owner of all equipment as defined by Federal Accounting Standards Advisory Board (FASAB)
Generally Accepted Accounting Principles (GAAP) purchased under this Contract. At the end of the term
of this Contract, the State shall approve the disposition of all equipment.
16. Contractor shall not use funds provided under this Contract for the purpose of lobbying as defined in
Colorado Revised Statutes (C.R. S,) 24-6-301(3.5)(a).
17. The State may require continued performance at the same rates and same terms specified in the Contract. If
the State exercises the option, it will provide written notice to Contractor at least 30 days prior to the end of
the current Contract term in a form substantially equivalent to Exhibit C. If exercised, the provisions of the
Option Letter shall become part of and be incorporated into the original Contract.
18. The State may increase or decrease the quantity of goods/services described in Exhibit B based upon the
rates established in the Contract. If the State exercises the option, it will provide written notice to
Contractor at least 1 day prior to the end of the current Contract term in a form substantially equivalent to
Exhibit C. Delivery/performance of the goods/service shall continue at the same rates and terms. If
exercised, the provisions of the Option Letter shall become part of and be incorporated into the original
Contract.
19. The CDPHE Family Planning Program cannot be the sole funder of any family planning program. The
Contractor shall show a financial contribution of funds from either local, regional, grant, patient, Medicaid,
or other third party revenue.
20. The Contractor shall comply with all applicable State regulations when using the State funds
contained in this Contract to fulfill the Statement of Work.
a. Contractor shall uphold the Colorado State regulation (Colo. Rev. Stat. § 13-22-105) that all
adolescents, regardless of age must be allowed services and may consent for their own visits.
Service provision cannot be conditioned on parental consent or notification.
b. The Contractor shall embed the program policy and guidelines, featured in the CDPHE Family
Planning Administrative and Clinical Manuals, into all subcontractor memorandums of
understanding, contracts and interagency agreements.
21. Contractor shall only use program income generated from client fee collections and donations for family
planning purposes that further the objectives of the legislation under which this Contract is entered into. In
accordance with Title X guidelines, the Contractor shall not charge for any Title X required services
provided to clients who are at or below 100% of the official poverty line as defined by the Federal Register
by the U.S. Department of Health and Human Services under the authority of 42 U.S.C. 9902(2). If the State
receives new poverty guidelines during the term of this Contract, then the State will immediately notify the
Contractor. The Contractor shall use these new poverty guidelines, if any, upon receipt of notification
thereof from the State.
22. Contractor agrees to provide services to all Program participants and employees in a smoke free
environment in accordance with Public Law 103 227, also known as "the Pro Children Act of 1994", (Act).
Public Law 103 227 requires that smoking not be permitted in any portion of any indoor facility owned or
leased or contracted for by an entity and used routinely or regularly for the provision of health, day care,
early childhood development services, education or library services to children under the age of 18, if the
services are funded by Federal programs either directly or through State or local governments, by Federal
grant, contract, loan, or loan guarantee. The law also applies to children's services that are provided in
indoor facilities that are constructed, operated, or maintained with such Federal funds. The law does not
apply to children's services provided in private residences; portions of facilities used for inpatient drug or
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EXHIBIT A
alcohol treatment; service providers whose sole source of applicable Federal funds is Medicare or
Medicaid; or facilities where Women, Infants and Children (WIC) coupons are redeemed. Failure to
comply with the provision of Public Law 103 227 may result in the imposition of a civil monetary penalty
of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the
responsible entity. By signing this Contract, Contractor certifies that Contractor shall comply with the
requirements of the Act and shall not allow smoking within any portion of any indoor facility used for the
provision of services for children as defined by the Act.
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EXHIBIT B
STATEMENT OF WORK
To Original Contract Number 2021 *0293
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
L Entity Name: Board of County Commissioners of Weld County
IL Project Description:
This project serves to reduce unintended pregnancy by ensuring access to quality reproductive
health services to all Coloradans. The CDPHE FPP helped to drive a 50 percent reduction in teen
births and abortions, and empowered thousands of people to make their own choices on when or
whether to start a family. Priority is given to clients with incomes that are at or below 250% of
Federal Poverty Level. Services include, but are not limited to, contraceptive services, preventative
health counseling and education services, reproductive health related testing, and screening and
referrals.
III. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. FPL: Federal Poverty Level
3. FPP: CDPHE's Family Planning Program
4. High Need Populations: Hard to reach and/or vulnerable populations including
but not limited to low- income, adolescents, homeless, men who have sex with
men, LGBTQ+, and more.
5. WIC: Special Supplemental Program for Women, Infants and Children
IV. Work Plan:
Goal #1: Reduce unintended pregnancy by promoting access to quality reproductive health services to all
Coloradans
Objective #1: Provide comprehensive reproductive and sexual health services to Coloradans.
Primary Activity #1
The Contractor shall provide ongoing clinical services to family planning clients.
Sub -Activities #1
1. The Contractor shall provide nursing and medical services.
2. The Contractor shall provide family planning education.
3. The Contractor shall provide a broad range of FDA -approved
contraceptives and contraceptive information, including:
a. Long acting reversible methods of contraception such as
intrauterine contraceptive devices and contraceptive implants.
b. A minimum of one (1) hormonal intrauterine device;
c. A minimum of one (1) non -hormonal intrauterine device; and
d. A minimum of one (1) implant.
4. The Contractor shall provide education and counseling services
regarding:
a. family planning;
b. family planning methods;
c. child spacing;
d. infertility;
e. sterilization;
Page 1 of 5
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EXHIBIT B
f. nutrition;
g. sexually transmitted diseases;
h. HIV/AIDS;
i. adolescent counseling; and
j. other related health issues outlined in the CDPHE FPP Clinical
and Administrative Manuals.
5. The Contractor shall provide clinical follow-up and referral services, as
requested by the patient.
Primary Activity #2
The Contractor shall provide services to high need populations.
Sub -Activities #2
1. The Contractor shall update the annual sliding fee scale with most
recent Poverty Guidelines, using a cost setting model that is approved
by CDPHE annually.
2. The Contractor shall annually provide outreach services to at least one
(I) organization designed to improve client recruitment, strengthen
existing relationships or create new linkages.
3. The Contractor shall host a minimum of one (I) community
educational presentation on a family planning- related topic, annually,
as described in the CDPHE State and Federal Funding Family Planning
Administrative Manual.
4. The Contractor shall host an Information and Education Committee in the
local Community a minimum of one (1) time annually, using the I & E
Committee guidelines as referenced in the CDPHE State and Federal
Funding Administrative Manual as a guide for committee work.
5. The Contractor shall host a minimum of one (l) Advisory Committee
meeting annually, as described in the CDPHE State and Federal Funding
Family Planning Administrative Manual.
p. 1116 Contractor shall conduct [I minim iiiill of VIIG `1) Customer Satisfaction
Survey during the contract period, as described in the CDPHE State and
Federal Family Planning Administrative Manual.
Primary Activity -#3
The Contractor shall maintain personnel to implement the CDPHE Family Planning
Program.
Sub -Activities #3
1. The Contractor shall comply with CDPHE Family Planning Program
annual site visits, as described in the CDPHE State and Federal
Funding Administrative and Clinical Manuals.
2. The Contractor shall incorporate clinical business activities that include:
a. Increasing organizational fiscal resources through insurance and
Medicaid contracting and reimbursement;
b. Revenue management activities that ensure billing and full clinical
reimbursements are realized;
c. Infrastructure improvements to attract new clients and retain current
clients; and;
d. Other CDPHE approved activities.
3. The Contractor shall attend CDPHE required meetings.
Page 2 of 5
Ver 01 11 19
DocuSign Envelope ID: E7B583EA-41BC-4C7A-BDE4-F669D76B84EE
EXHIBIT B
Primary Activity #4
The Contractor shall compile patient data regarding the family planning
program.
Sub -Activities #4
1. The Contract shall input patient -level, clinical visit data into the CDPHE family
planning data base on a monthly basis.
2. The Contractor shall compile additional data, outside of the data base, as defined in
the CDPHE Clinical Manual.
3. The Contract shall collect data in the family planning program quarterly progress
reports.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites may be
updated periodically during the contract term. The contractor shall monitor
documents and website content for updates and comply with all updates.
2. The Contractor shall include in all nursing and medical services a
comprehensive health, social history, and physical examination administered
in accordance with all applicable Colorado FPP regulations, and all
applicable nursing- medical policies or procedures, which have been or may
be established by the CDPHE Health Services and Connections Branch.
3. The Contractor shall provide nursing and medical services through telehealth,
telephone, texting, and face-to-face visits.
4. The Contractor shall adhere to the CDPHE State and Federal Family Planning
Administrative Manual. This manual is incorporated and made part of this
contract by reference, and is available at the following website:
https://www.colorado.gov/pacific/cdphe/titlex-manuals
5. The Contractor shall not charge for any family planning services provided to
patients with incomes at or below 100% of the FPL, as defined by the Office
of Management and Budget (OMB).
6. The Contractor shall charge for services to patients with incomes at 101-
250% FPL based on the CDPHE-approved sliding fee scale model. The
Contractor shall not deny services based on the patient's inability to pay any
of the contractors' sliding fees.
7. The Contractor shall provide all documents or materials requiring CDPHE
approval a minimum of ten (10) business days prior to needed approval.
8. The Contractor shall have, at the minimum, the Contractor's family planning
coordinator participate in CDPHE required meetings, such as the annual Post -
Award Meeting, and a minimum of two (2) required topical training
presentations such as Human Trafficking, HIV, etc. These required training
sessions shall be held electronically and recorded. If the coordinator cannot
attend the webinar "live", then the recording should be reviewed within 30 -
days of event.
9. CDPHE will notify the Contractor of the date and content of required
meetings and trainings.
10. The Contractors shall offer family planning clients printed resource and
referral materials that direct them to the nearest community Medicaid and
Connect for Health Colorado enrollment location(s), including online
enrollment options.
Page 3 of 5
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EXHIBIT B
a. Printed resource and referral materials for Medicaid and
Connect for Itealth Colorado enrollment shall he available for
clients with Limited English Proficiency (LEP). Contractors
that routinely offer enrollment set -vices on- site are exempt
from this requirement because the services provided go beyond
this minimum requirement.
b. Information on enrollment resources, referral locations, LEP and
outreach and promotional materials are available at
https://www.colorado.gov/cdphe/family- planning, which is
incorporated and made a part of this contract by reference.
11. The CDPHE family planning data base is incorporated and made part of this
contract by reference, and is available at the following website:
https://www.healthinformatics.dphe.state.co.us/
12. The Contractor shall use the CDPHE provided template for the
quarterly progress reports. That template is incorporated and made part
of this Contract by reference and is available at the following website:
https://drive.google.com/drive/folders/ 19bwYO4AAVbzhWpfl'O87I E
Tn8O27g7jKg
13. The Contractor shall process all required clinical laboratory tests, using a
cytology laboratory chosen by the State or a laboratory proposed by the
Contractor and approved by the FPP.
14. The Contractor shall prioritize and care for low income clients, that are at
100% of Federal Poverty Level and below, and adolescent clients, that are 19
years of age or younger.
15. The Contractor shall follow personnel requirements as specified in most
recent CDPHE FPP State and Federal Funding Clinical and Administrative
Manual. Professional health care providers must be in compliance with State
and Federal licensing requirements and regulations.
16. The Contractor shall require any new family planning coordinator or fiscal staff
working on Family Planning Program services to participate in the CDPHF. Post
Award Meeting (program and fiscal orientation) within forty-five (49) days of
employment.
17. The Contractor shall submit deliverables, unless otherwise directed, to the
Family Planning Coordinator via email (cdphe familyplanning@state.co.us).
Page4uf5
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EXHIBIT B
Expected Results of
Activity(s)
1. The increased delivery of quality family planning services to Coloradans and
2. The reduction of unintended pregnancies within the state.
Measurement of
Expected Results
I. Quarterly progress reports.
2. Number of patients served through the family planning data base.
Completion Date
Deliverables
1. The Contractor shall submit any subcontractor any
memorandum of understanding pertaining to this contract.
No later than 14
days after the
effective date of this
contract or 30 days
after a change in
subcontract.
3. The Contractor shall submit quarterly progress reports.
No later than 30
days after the end
of October,
January, April,
and July, annually
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the FPP Unit Manager. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports and other
fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at
set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
VI. Resolution of Nam -Compliance:
The Contractor will be notified in writing within thirty (30) calendar days of discovery
of a compliance issue. Within forty-five (45) calendar days of discovery, the Contractor
and the State will collaborate, when appropriate, to determine the action(s) necessary to
rectify the compliance issue and determine when the action(s) must be completed. The
action(s) and time line for completion will be documented in writing and agreed to by
both parties. If extenuating circumstances arise that requires an extension to the time
line, the Contractor must email a request to the FPP Unit Manager and receive approval
for a new due date. The State will oversee the completion/implementation of the
action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor
demonstrates inaction or disregard for the agreed upon compliance resolution plan, the
State may exercise its rights under the provisions of this contract.
Page 5 of 5
Ver. 01.11.19
DocuSign Envelope ID. E7B583EA-41BC-4C7A-BDE4-F669D76684EE
EXHIBIT C
LETTER #: Click here to enter text.
State Agency :
Colorado Department Of Public Health and Environment
4300 Cherry Creek Dr S
Denver, CO 80246
Original Contract II
Click here to enter text.
Contractor (Name and Address)
Click here to enter text.
Option Contract Number
Click here to enter text.
Contract Performance Beginning Date :
Click here to enter a date.
Current Contract Expiration Date :
Click here to enter a date.
CONTRACT MAXIMUM AMOUNT TABLE
Document
Typo
Contract
Routing ii
Federal Funding
Amount*
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
OL#1
$
Original
$
Current Contract Maximum
Amount (YTD)
$
I) OPTIONS
A. Option to extend for an Extension Term
B. Option to change quantity of goods under the Contract
C. Option to change quantity of services under the Contract
D. Option to change Contract rates
E. Option to initiate next phase of Contract
2) REQUIRED PROVISIONS:
A. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
' above the State hereby exercises its option for an additional term, beginning Click here to enter a
date. and ending on the current contract expiration date shown above, at the rates stated in the
Original Contract, as amended.
B. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above, the State hereby exercises its option to Choose an item. the quantity of Choose an item. at
the rates stated in the Original Contract as amended for the following reason: Click here to
enter text..
C. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above the State hereby exercises its option to modify the Contract rates specified in Click here to
enter text. for the following reason: Click here to enter text.. The Contract rates attached to this
Option Letter replace the rates in the Original Contract as of the Option Effective Date of this
Option Letter.
D. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
shove, the State hereby exercise its option to initiate Phase Click here to enter text., which shall
begin on Click here to enter a date. and end on Click here to enter a date. at the cost/price
specified in Section Click here to enter text..
E. The Contract Maximum Amount table is deleted and replace with the Current Contract
Maximum Amount Maximum Amount table shown above.
3) OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or Click here
to enter a date. whichever is later.
Original Contract Routing Number 2021 *0293
Page 1 of 2 Ver. 13.2.19
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EXHIBIT C
PROGRAM APPROVAL
By:
Date:
STATE OF COLORADO
Jared S. Polls, Governor
Department of Public Health and Environment
Jill Hunsaker Ryan MPH, Executive Director
By: Lisa McGovern, Purchasing & Contracts Section
Director, CDPHE
Date:
ALL CONTRACTS REOUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This
Contract is not valid until signed and dated below by the State Controller or delegate.
Contractor is not authorized to begin performance until such time. If Contractor begins
performing prior thereto, the State of Colorado is not obligated to pay Contractor for
such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jams, CPA, MBA, JD
By:
Date:
Original Contract Routing Number 2021 +0293 Page 2 of 2 Ver. 13.2.19
DocuSign Envelope ID: E7B583EA-41BC-4C7A-BDE4-F669D76B84EE
Exhibit D
Federal Provisions - The Colorado Family Planning Program
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has
been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the
provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or
any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental
Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental
Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA
Supplemental Provisions shall control.
1) Federal Award Identification.
a. Subrecipient: Board of County Commissioners of Weld County
h. Subrecipient DUNS number: 075757955
C. The Federal Award Identification Number (FAIN) is FPHPA006465.
d. The Federal award date is 03/18/2020.
e. The subaward period of performance start date is 04/01/2019 and end date is 03/31/2022.
f. Federal Funds:
Federal Budget Period
Total Amount of Federal
Funds Awarded
Amount of Federal Funds
Obligated to CDPHE
4/1/2020 - 3/31/2021
$8,756,400.00
$4,378,200.00
g. Federal award title of project or program: The Colorado Family Planning Program.
h. The name of the Federal awarding agency is: DEPARTMENT OF HEALTH AND
HUMAN SERVICES PUBLIC HEALTH SERVICE and the contact information for the
awarding official is Ms. Alissa Harvey 1101 Wootton Pkwy Ste 200 Rockville, MD 20852-
1074 Phone: 2404536012; the name of the pass -through entity is the State of Colorado,
Department of Public Health and Environment (CDPHE), and the contact information for the
CDPHE official is Ms. Jody Camp 4300 CHERRY CREEK SOUTH DR DENVER, CO
80246-1523 Phone: 303-692-2301.
i. The Catalog of Federal Domestic Assistance (CFDA) number is 93.217 and the grant name is
Family Planning Services.
j. This award is not for research & development.
k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is
required to provide matching funds, Section 8 of this Attachment applies.
I. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2
CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and
CDPHE cost allocation plan.
2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements under
the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing
regulations as they currently exist and may hereafter be amended.
Page 1 of
Original Contract Number: 2021*0293 Ver 25 02 20
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3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its
own responsibility to the Federal awarding agency, including identification of any required financial and
performance reports, are stated in the Exhibits.
4) Subrecipient's approved indirect cost rate is as stated in the Exhibits.
5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial
statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for pass -
through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of
performance, and Subpart F -Audit Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of
this Attachment.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other
reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner
termination of this Contract containing an evaluation and review of Subrecipient's performance and the
final status of Subrecipient's obligations hereunder.
8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient
shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDPHE
regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any
matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the
purposes of this Contract by the authorized representatives of the Subrecipient and paid into the
Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the amount designated as
matching funds has been legally appropriated for the purposes of this Contract by its authorized
representatives and paid into its treasury or bank account. Subrecipient does not by this Contract
irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not
intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for
any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by
Subrecipient's laws or policies.
9) Record Retention Period. The record retention period previously stated in this Contract is replaced
with the record retention period prescribed in 2 CFR §200.333.
10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during
Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform
Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR
§200.501.
11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract:
a. Office of Management and Budget Circulars and The Common Rule for Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, as applicable;
b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40
U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction");
c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C.
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors
and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans
or Grants from the United States").
Page 2 of 4
Original Contract Number: 2021*0293 Ver 25 02.20
DocuSign Envelope ID: E7B583EA-41 BC-4C7A-BDE4-F669D76B84EE
d. 42 U.S.C. 6101 et EL, 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination);
e. the "Americans with Disabilities Act" (Public t.aw 101-336; 47 IT S C 17101, 12102, 121 1 1
- 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189, 12201 - 12213 and 47
U.S.C. 225 and 47 U.S.C. 611);
f. when applicable, the Contractor shall comply with the provisions of the "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments" (Common Rule);
g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as
amended by §6062 of Public Law 110-252, including without limitation all data reporting
requirements required there under. This Act is also referred to as FFATA.
h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act
of 1964, as amended.
i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of
"federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order
11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.
j. where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
k. if the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a)
and the recipient or subrecipient wishes to enter into an agreement with a small business firm
or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
1. the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended.
if applicable, comply with the mandatory standards and policies on energy efficiency
contained within the State of Colorado's energy conservation plan issued in compliance with
the Energy Policy and Conservation Act, 42 U.S.C. 6201.
the Contractor and all principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency; the Contractor and all principals shall comply with all
applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189)
and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension;
and,
the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31
U.S.C. 1352).
12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management
and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal
Awards. Any revisions to such provisions automatically shall become a part of these Supplemental
Provisions, without the necessity of either party executing any further instrument. CDPHE may provide
Page 3 of 4
Original Contract Number: 2021*0293 Ver 25.02 20
DocuSign Envelope ID: E7B583EA-41 BC-4C7A-BDE4-F669D76B84EE
written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to
the effectiveness of such revisions.
13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which
reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance, including without limitation,
§§200.318 through 200.326 thereof.
14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require
Subrecipient to submit certifications and representations required by Federal statutes or regulations on an
annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet
a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at the end of the
Contract that the project or activity was completed or the level of effort was expended. 2 CFR
§200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract
must be adjusted.
15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for
Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and
CDPHE may terminate the Contract in accordance with the provisions in the Contract.
16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract
close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable in
this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by the
Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's failure to
submit required documentation that CDPHE has requested from Subrecipient, then Subrecipient may be
prohibited from applying for new Federal awards through the State until such documentation has been
submitted and accepted.
17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal
awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the record retention period.
EXHIBIT END
Page 4 of 4
Original Contract Number: 2021*0293 Ver 25 02.20
Contract Form
Entity Information
New Contract Request
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
X00001926
Contract Name* Contract ID
FAMILY PLANNING TASK ORDER CONTRACT FY20-21 3715
Contract Status
CTB REVIEW
Contract Description*
FY20-21 FAMILY PLANNING TASK ORDER CONTRACT
2021*0293
Contract Lead*
TGEISER
Contract Lead Email
tgeiser@coweld co us
Contract Description 2
PREVIOUS CONTRACT 2018-3249 AMEND #4
AMEND CONTRACT 19 FHLA 113551 ORIG CONTRACT 15 FLA 67059
Contract Type*
GRANT
Amount*
$276,520.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
County Attorney Email
IGA CM -
NO COUNTYATTORNEY@WELD
GOV.COM
Department
HEALTH
Department Email
CM-Heattk@weldgovcom
Department Head Email
CM-Health-
DeptHead rleldgov corn
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL.
Grant Deadline Date
If this is a renewal enter previous Contract ID
3126
If this is part of a MSA enter MSA Contract ID
❑ New Entity?
Requested BOCC Agenda
Date*
06115/2020
Parent Contract ID
Requires Board Approval
YES
Department Project it
Due Date
06/11/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
07/01/2020
Review Date*
03/25/2021
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date*
06/30/2021
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06/15/2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
Originator
TGEISER
Contact Type Contact Email
Finance Approver
BARB CONNOLLY
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
06/16!2020
Tyler Ref #
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
06/1612020
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