The URL can be used to link to this page

Browse Search

Home My WebLink About20200661.tiffRESOLUTION RE: APPROVE TASK ORDER CONTRACT AMENDMENT #3 FOR PREVENTION OF INFERTILITY AND MANAGEMENT OF SEXUALLY TRANSMITTED INFECTIONS (STI) AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Task Order Contract Amendment #3 for the Prevention of Infertility and the Management of Sexually Transmitted Infections (STI) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing January 31, 2020, and ending December 31, 2020, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Task Order Contract Amendment #3 for the Prevention of Infertility and the Management of Sexually Transmitted Infections (STI) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. CC:Hi-0" ) os/i° /2.1 2020-0661 HL0052 TASK ORDER CONTRACT AMENDMENT #3 FOR PREVENTION OF INFERTILITY AND MANAGEMENT OF SEXUALLY TRANSMITTED INFECTIONS (STI) PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of February, A.D., 2020, nunc pro tunc January 31, 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: W„,„jrAdA).aCllo•t�. Mike Freeman, Chair Weld County Clerk to the Board no, Pro-Tem Steve Mo BY: Deputy Clerk to the Boar Scot APP James rbara Kirkme my Attorney Kevin D. Ross Date of signature: 03/0412.03 2020-0661 HL0052 11 3Y,V Memorandum TO: Mike Freeman, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH Executive Director Department of Public Health & Environment DATE: February 5, 2020 SUBJECT: CDPHE Contract Amendment #3 —FY20 Management of Sexually Transmitted Infections (STIs) For the Board's approval is Task Order Contract Amendment #3 between the Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment's (WCDPHE) management of STIs program. This contract aligns with the Health Departments Strategic Plan and allows the Department to provide one of the Ten Essential Public Health Services, as defined by the Centers for Disease Control and Prevention. This project serves to support the prevention of infertility and Chlamydia trachomatis and Neisseria gonorrhea infection through the provision of screening, treatment, and partner management for these infectious diseases. Chlamydia continues to be the most commonly reported sexually transmitted infection (STI) in Colorado. Project activities include testing in the federally funded Title X clinic(s) including Family Planning (FP) and STD clinics within WCDPHE, and the Platte Valley Youth Services Center (PVYSC). The purpose of Contract Amendment #3 is to update the language within the Scope of Work including updated Contract Maximum Amount tables, Initial Expiration Date updates on the cover page, and clarify Federal award information and requirements. The Task Order will reimburse the WCDPHE lab $13,020 for fiscal year 2020. The term of this contract amendment is from January 1, 2020, through December 31, 2020. Assistant County Attorney, Karin McDougal, has reviewed this contract and determined that the terms are acceptable. The Board approved placement of this contract on the Board's agenda via pass -around dated February 3, 2020. I recommend approval of of this Contract Amendment #3 with CDPHE for the management of STIs. 2020-0661 I4L C2O5z CONTRACT AMENDMENT #3 SIGNATURE AND COVER PAGE(S) State Agency: Colorado Department Of Public Health and Environment 4300 Cherry Creek Drive South Denver, CO 80246 Original Contract Number: 17 FHHA 95844 Contractor: Amendment Contract Number: Board of County Commissioners of Weld County 2020*3023 Amendment #3 (a political subdivision of the state of Colorado) 1150 "O" Street Greeley, Colorado 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 Contract Performance Beginning Date: Current Contract Expiration Date: February 2, 2017 December 31, 2020 CONTRACT MAXIMUM AMOUNT TABLE Document Contract Federal State Funding Other Funding Term (dates) Total Number Funding Amount Amount Type Amount Original Contract 17 FHHA 95844 $11,935.00 $0.00 $0.00 02/02/2017- 12/31/2017 $11,935.00 Contract Amendment #1 18 FHHA 105307 $13,020.00 $0.00 $0.00 01/01/2018- 12/31/2018 $13,020.00 Contract Amendment #2 19 FHHA 121540 $13,020.00 $0.00 $0.00 01/01/2019- 12/31/2019 $13,020.00 Grant Funding 2020*3023 $13,020.00 $0.00 $0.00 01/01/2020 - Change Letter GFCL #1 12/31/2020 $13,020.00 #1 Contract 2020*3023 $0.00 $0.00 $0.00 01/31/2020 - Amendment #3 Amendment 12/31/2020 $0.00 #3 Current Contract Maximum $50,995.00 Cumulative Amount THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. Amendment Contract Number: 2020*3023 Amendment #3 Page 1 of 3 version 01.11.19 CONTRACTOR s Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (a political subdivision of the state of Colorado) ry' g_ 'A i ' �`"��`- J STATE OF COLORADO Jared S. Polis, Governor Colorado Department Of Public Health and Environment Jill Hunsaker Ryan, MPH Executive Director . MC__.- Mike Freeman, BOCC Chair By: Lisa McGovern, Procurement and Contracts Section Director, CDPHE ., Date: 1 •2 v2.c By: Print Name & Title Date: FEB 2 4 2020 PROGRAM APPROVAL Colorado Department of Public Health and Environment In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE NTROLLER Robert J os A, MBA, JD e _ By: °k " By: - Sig ture of Authorized CDPHE Program Approver Date: 31.3/20 Signature of S Controller Delegate Amendment Effective Date: /4 "''t` 1 1.54 1. PARTIES This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown under the State Controller Signature. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendniept. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown under the State Controller Signature or January 31, 2020, whichever is later and shall terminate on the termination of the Contract or December 31, 2020, whichever is earlier. 4. PURPOSE The Parties entered into the agreement to support the prevention of Chlamydia Trachomatis (CT) and Neisseria Gonorrhea (GC) infection through the provision of screening, treatment, and partner management for these infectious diseases. Amendment Contract Number: 2020'3023 Amendment #3 Page 2 of 3 version 01.11.19 The Parties now desire to change the Statement of Work for the following reason: to update the language within the SOW 5. MODIFICATIONS The Contract and all prior amendments thereto, if any, are modified as follows: A. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown on the Signature and Cover Page for this Amendment. B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. C. The Parties now agree to modify Exhibit: A, Additional Provisions. Exhibit: A, Additional Provisions, is deleted and replaced in its entirety with Exhibit: A, Additional Provisions, attached to this Amendment, for the following reason: to reflect changes to the federal award information and federal requirements. D. The Parties now agree to modify Exhibit: G, Statement of Work, of the agreement. Exhibit: G, Statement of Work, is deleted and replaced in its entirety with Exhibit: G, Statement of Work, attached to this Amendment, for the following reason: to renew. E. The Parties now agree to add Exhibit: J, Option Letter, attached to this Amendment. F. The Parties now agree to add Exhibit: K, Federal Provisions - Strengthening STD Prevention and Control for Health Departments (STD PCHD), attached to this Amendment, for the following reason: to identify the federal funds included. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Amendment Contract Number: 2020*3023 Amendment #3 Page 3 of 3 version 01.11.19 EXHIBIT A ADDITIONAL PROVISIONS To Original Contract Number 17 FHHA 95844 These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above. 1. To receive compensation under the Contract, the Contractor shall submit a signed Monthly CDPHE Reimbursement Invoice Form with supporting documentation substantiating the expense. This is accessible from the CDPHE internet website https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and- links and is incorporated and made part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing the form. The CDPHE Reimbursement Invoice Form, supporting documentation and Expenditure Details page must be submitted no later than thirty (30) calendar days after the end of the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget. Scan the completed and signed CDPHE Reimbursement Invoice Form (and supporting documentation) into an electronic document. Email the scanned invoice and Expenditure Details page and (supporting documentation) to: cdphe_dceed_cmu@state.co.us Final billings under the Contract must be received by the State within a reasonable time after the expiration or termination of the Contract; but in any event no later than forty-five (45) calendar days from the effective expiration or termination date of the Contract. Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as required by funding source. The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless approved in writing by the appropriate federal agency. 2. Time Limit For Acceptance Of Deliverables. a. Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that have a different time negotiated by the State and the Contractor. b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the Contractor of the failure or deficiencies, in writing, within forty-five (45) calendar days of: 1) the date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or deficiency. The above time frame shall apply to all deliverables except for those deliverables that have a different time negotiated by the State and the Contractor in writing pursuant to the State's fiscal rules. c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30) calendar days, to correct the noted deficiencies. 3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination. The State has determined that this Contract does not constitute a Business Associate relationship under HIPAA. Page 1 oft Amendment Contract Number: 2020*3023 Amendment #3 Ver. 01.11.19 EXHIBIT A 4. The State, at its discretion, shall have the option to extend the term under this Contract beyond the Initial Term for a period or for successive periods, of 1 year at the same rates and under the same terms specified in the Contract. In order to exercise this option, the State shall provide written notice to Contractor in as form substantially equivalent to Exhibit J. If exercised, the provisions of the Option Letter shall become part of and be incorporated in the original contract. The total duration of this contract shall not exceed 5 years. 5. The State, at its discretion, shall have the option to increase or decrease the statewide quantity of Goods and/or Services based upon the rates established in this Contract, and modify the maximum amount payable accordingly. In order to exercise this option, the State shall provide written notice to Contractor in as form substantially equivalent to Exhibit J. Delivery of Goods and/or performance of Services shall continue at the same rates and terms as described in this Contract. 6. Transfer of funds within the Budget: a. Transfer funds between budget lines if the total of all cumulative transfers is less than ten percent (10%) of the budgeted amount does not require STI/HIV Section approval. However the Contractor shall notify the Section of the changes in writing prior to the transfer of funds. b. When the cumulative total of all transfers equals or exceeds ten percent (10%) of the total budgeted amount, the Contractor must obtain written permission from the STI/HIV Section to move any funds between lines. The Contractor shall submit the STI/HIV Section approved budget modification form prior to making revised expenditures. The STI/HIV Section staff will evaluate the request and inform the Contractor of a decision within 15 calendar days of receiving the request. Page 2 of Amendment Contract Number: 2020*3023 Amendment #3 Ver. 01.11.19 EXHIBIT G STATEMENT OF WORK To Original Contract Number 17 FHHA 95844 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. I. Entity Name: Weld County Department of Public Health and Environment II. Project Description: This project serves to support the prevention of Chlamydia Trachomatis (CT) and Neisseria Gonorrhea (GC) infection through the provision of screening, treatment, and partner management for these infectious diseases. Chlamydia continues to be the most commonly reported sexually transmitted infection (STI) in Colorado. The intent of the project is to provide CT and GC testing services in the federally funded Title X, STI, and community health clinics. III. Definitions: 1. CDC — Centers for Disease Control and Prevention 2. CDPHE- Colorado Department of Public Health and Environment 3. CT — Chlamydia Trachomatis - a sexually transmitted disease that when left untreated, may result in infertility in women 4. Epidemiological data: age, race, ethnicity, sex at birth 5. EPT — Expedited Partner Therapy 6. GC — Neisseria gonorrhea - a sexually transmitted disease that when left untreated, may result in infertility in women 7. Increased Risk - Those who have a new sex partner, more than one sex partner, a sex partner with concurrent partners, or a sex partner who has an STI. Additional risk factors include inconsistent condom use among persons who are not in mutually monogamous relationships; previous or coexisting sexually transmitted infections; and exchanging sex for money or drugs. Clinicians should consider the communities they serve and may opt to consult state and local public health authorities for guidance on identifying groups that are at increased risk. 8. Sequelae — A pathological condition resulting from a disease, i.e., a complication of untreated disease 9. STD - Sexually transmitted disease(s) 10. Title X — Title X of the Public Health Service Act (Public Law 91-572 Population Research and Voluntary Family Planning Programs). The federal grant program dedicated solely to providing individuals with comprehensive family planning and related preventive health services 11. Target population — uninsured and underinsured patients per CDC screening recommendations IV. Work Plan: Goal #1: Prevent the spread of sexually transmitted diseases, their sequelae, including infertility, in Colorado. Objective #1: No later than the expiration date of the contract, the Contractor shall screen and provide treatment for CT and GC for individuals receiving services in the federally funded Title X clinic. Primary Activity #1 The Contractor shall conduct screening for CT and GC for the target population. Page 1 of 3 Amendment Contract Number: 2020*3023 Amendment #3 Ver. 01.11.19 EXHIBIT G Sub -Activities #1 1. The Contractor shall complete a monthly progress report in the format provided by CDPHE. a. The Contractor shall complete a monthly progress report for all individuals for whom a CT and/or GC test is performed: i. epidemiologic data ii. test results iii. Medicaid/insurance status Primary Activity #2 The Contractor shall provide treatment for individuals testing positive for CT and/or GC and those exposed to EPT. Sub -Activities #2 1. The Contractor shall document all treatment administered pursuant to the Contractor's generally accepted standards of care and include in the monthly progress reports submitted to CDPHE. Standards and Requirements 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The Contractor shall monitor documents and website content for updates and comply with the most recent revisions. 2. The Contractor shall perform CT and GC screening in accordance with CDC screening guidelines available on the following website http://www.cdc.gov/std/tg2015/screening- recommendations.htm and are incorporated and made part of this Contract by reference. 3. The Contractor shall ensure the quality of CT and GC services in the Title X clinic and community health clinics through chart review activities agreed upon in conjunction with the CDPHE STI/HIV program staff. 4. The Contractor shall adhere to the Sexually Transmitted Diseases Summary of CDC Treatment Guidelines, 2015, available on the following website http://www.cdc.gov/std/tg2015/default.htm and are incorporated and made part of this Contract by reference. 5. The Contractor shall comply with the data collection and reporting requirements stated in the Guidelines Regarding Data Collection and Reporting. This document can be accessed at https://www.colorado.gov/pacific/cdphe/sti-hiv-funded-partner-policies and is incorporated and made part of this Contract by reference. 6. The Contractor shall comply with the guidelines concerning data security and confidentiality stated in the Centers for Disease Control's Data Security and Confidentiality Guidelines for HIV, Viral Hepatitis, Sexually Transmitted Disease and Tuberculosis Programs. This document can be accessed at http://www.cdc.gov/nchhstp/programintegration/docs/PCSIDataSecurityGuidelines.pdf is incorporated and made part of this Contract by reference. 7. The Contractor shall comply with the following rules and regulations when performing data collection and entry, reporting, and the implementation of activities. These guidelines and standards are located on the state of Colorado website http://www.sos.state.co.us/CCR/Welcome.do and are incorporated and made part of this Contract by reference: a. Colorado Revised Statute § 25-4-14 concerning HIV infection. b. Colorado Revised Statute § 18-4-412 concerning the theft of medical records. c. Colorado State Board of Health Rules for the Reporting, Prevention and Control of AIDS, HIV Related Illness and HIV Infection (6CCR 1009-9). Expected Results of the Activity 1. Access to screening for individuals at increased risk of infection 2. Increased documentation of adequate treatment for individuals exposed to, or testing positive for CT or GC. Page 2 of 3 Amendment Contract Number: 2020'3023 Amendment #3 Ver. 01.11.19 EXHIBIT G Measurement of Expected Results 1. Eighty percent of the CT and GC testing conducted occurred in individuals per CDC screening recommendations as determined by aggregate testing data. 2. Data contained in monthly progress reports. ,///,'"/A9 er� ,f: i,,7"^ r%� Completion Date Deliverables 1. The Contractor shall submit monthly progress reports to the CDPHE Contract Monitor. No later than 45 days following the end of each month V. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the CDPHE Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. VI. Resolution of Non -Compliance: The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the CDPHE Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 3 of 3 Amendment Contract Number: 2020*3023 Amendment #3 Ver. 01.11.19 EXHIBIT J OPTION LETTER #: State Agency : Colorado Department Of Public Health and Environment 4300 Cherry Creek Dr S Denver, CO 80246 Original Contract # Contractor (Name and Address) Option Contract Number Contract Performance Beginning Date : Current Contract Expiration Date : CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Routing # Federal Funding Amount* State Funding Amount Other Funding Amount Term (dates) Total OL #1 $ Original $ Current Contract Maximum Amount (YTD) $ 1) OPTIONS A. Option to extend for an Extension Term B. Option to change quantity of goods under the Contract C. Option to change quantity of services under the Contract D. Option to change Contract rates E. Option to initiate next phase of Contract 2) REQUIRED PROVISIONS: A. In accordance with Section(s) of the Original Contract referenced above the State hereby exercises its option for an additional term, beginning and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended. B. In accordance with Section(s) of the Original Contract referenced above, the State hereby exercises its option to the quantity of at the rates stated in the Original Contract as amended for the following reason: . C. In accordance with Section(s) of the Original Contract referenced above the State hereby exercises its option to modify the Contract rates specified in for the following reason: . The Contract rates attached to, this Option Letter replace the rates in the Original Contract as of the Option Effective Date of this Option Letter. D. In accordance with Section(s) of the Original Contract referenced above, the State hereby exercise its option to initiate Phase , which shall begin on and end on at the cost/price specified in Section . E. The Contract Maximum Amount table is deleted and replace with the Current Contract Maximum Amount Maximum Amount table shown above. 3) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or whichever is later. PROGRAM APPROVAL By: STATE OF COLORADO Jared S. Polis, Governor Department of Public Health and Environment Jill Hunsaker Ryan MPH, Executive Director Page 1 of 2 Option Letter Contract Number: Ver. 13.2.19 EXHIBIT J Date: By: Lisa McGovern, Purchasing & Contracts Section Director, CDPHE Date: ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Date: Option Letter Contract Number: Page 2 of 2 Ver. 13.2.19 Exhibit K Federal Provisions - Strengthening STD Prevention and Control for Health Departments (STD PCHD). For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification. a. Subrecipient: Weld County Department of Public Health and Environment b. Subrecipient DUNS number: 075757955 c. The Federal Award Identification Number (FAIN) is NH25PS005164 . d. The Federal award date is TBD. e. The subaward period of performance start date is January 1, 2019 and end date is December 31, 2023. f. Federal Funds: Federal Budget Period Total Amount of Federal Funds Awarded Amount of Federal Funds Obligated to CDPHE 1/1/2020 - 12/31/2020 $2,645,882 $1,402,380 g. Federal award title of project or program: Strengthening STD Prevention and Control for Health Departments (STD PCHD) . h. The name of the Federal awarding agency is: Department of Health and Human Services — Centers for Disease Control and Prevention and the contact information for the awarding official is Ms. Kenya Taylor, 160 Clifton Rd, Atlanta, GA 30333, Phone 404-718-8815 ; the name of the pass -through entity is the State of Colorado, Department of Public Health and Environment (CDPHE), and the contact information for the CDPHE official is Dr. Daniel Shodell, 4300 Cherry Creek South Dr, Denver, CO 80246, Phone: 303-692-2756 . i. The Catalog of Federal Domestic Assistance (CFDA) number is 93.977 and the grant name is Preventative Health Services — Sexually Transmitted Diseases Control Grants . j. This award is not for research & development. k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is required to provide matching funds, Section 8 of this Attachment applies. 1. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDPHE cost allocation plan. Page 1 of 4 Amendment Contract Number: 2020*3023 Amendment #3 Ver. 21.11.19 2) All requirements imposed by CDPHE on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in https://www.cdc.gov/grants/federalregulationspolicies/index.html, the Centers for Disease Control and Prevention (CDC) hereby incorporates Notice of Funding Opportunity (NOFO) number PS19-1901, entitled "Strengthening STD Prevention and Control for Health Departments (STD PCHD)", and application dated July 31, 2019, as may be amended. 3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in the Exhibits. 4) Subrecipient's approved indirect cost rate is as stated in the Exhibits. 5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for pass - through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F —Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of this Attachment. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. 8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDPHE regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: a. Office of Management and Budget Circulars and The Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, as applicable; b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40 U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5, Page 2 of 4 Amendment Contract Number: 2020*3023 Amendment #3 Ver. 21.11.19 "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"); c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans or Grants from the United States"). d. 42 U.S.C. 6101 et seq., 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination); e. the "Americanslwith Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111 -12117,12131-12134,12141-12150,12161-12165,12181-12189,12201-12213 and 47 U.S.C. 225 and 47 U.S.C. 611); f. when applicable, the Contractor shall comply with the provisions of the "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (Common Rule); g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6062 of Public Law 110-252, including without limitation all data reporting requirements required there under. This Act is also referred to as FFATA. h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act of 1964, as amended. i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. j. where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). k. if the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into an agreement with a small business firm or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 1. the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. m. if applicable, comply with the mandatory standards and policies on energy efficiency contained within the State of Colorado's energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. 6201. n. the Contractor and all principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; the Contractor and all principals shall comply with all applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189) and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension; and, o. the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Page 3 of 4 Amendment Contract Number: 2020*3023 Amendment #3 Ver. 21.11.19 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDPHE may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDPHE may terminate the Contract in accordance with the provisions in the Contract. 16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by the Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's failure to submit required documentation that CDPHE has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Page 4 of 4 Amendment Contract Number: 2020*3023 Amendment #3 Ver. 21.11.19 Entity Information Entity Name* Entity ID* COLORADO DEPT OF PUBLIC @00001926 HEALTH/ENVIRONMENT Contract Name* CDPHE FY20 INFERTILITY PREVENTION AND STI MANAGEMENT PROGRAM TASK ORDER CONTRACT AMENDMENT #3 Contract Status CTB REVIEW Contract ID 3421 Contract Lead* TGEISER New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # tgeiser@co.weld.co.us Contract Description* CDPHE TASK ORDER CONTRACT AMENDMENT #3 FOR FY20 INFERTILITY PREVENTION AND STI MANAGEMENT PROGRAM Contract Description 2 2020*3023A3; 19 FHHA 121540; 18 FHHA 105307, 17 FHHA 95844 Contract Type* GRANT Amount $13,020.00 Renewable* NO Department HEALTH Department Email CM-Heatth@weldgov corn Department Head Email CM-Health- DeptHead@weldgov.com Automatic Renewal NO County Attorney GENERAL COUNTY ATTORNEY EMAIL Grant YES ICA NO County Attorney Email CM- COUNTYATTCRNEY@WELD GOV. COM Grant Deadline Date If this is a renewal enter previous Contract ID 2291 If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 0224/2020 Due Date 02/20/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date 01/01/2020 Termination Notice Period Contact Information Review Date* 10/16/2020 Renewal Date Committed Delivery Date Expiration Date* 12/31/2020 Contact Info Contact Name Contact Type Contact Email Purchasing Purchasing Approver Approval Process Department Head TANYA GEISER DH Approved Date 02/19/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 02/24)2020 Originator TGEISER Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 02/20/202© Tyler Ref # AG 022420 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 02/20/2020 Submit Hello