HomeMy WebLinkAbout20200597.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR FAMILY MEDICAID
ENROLLMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY
SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Family Medicaid Enrollment Services between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Weld County School District 6, commencing July 1, 2019, and ending
June 30, 2020, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for Family Medicaid Enrollment
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and
Weld County School District 6, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of February, A.D., 2020, nunc pro tunc July 1, 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: j G •aClrto;
Weld County Clerk to the Board
Mike Freeman, Chair
eno, Pro-Tem
Steve M
AP - . !�/ , AS TO FOR _:+., . �t►�1/' :..�2/L
ounty Attorney
Kevin D. Ross
Date of signature: 03 /o4/2-0
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03/04 /2O
2020-0597
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PRIVILEGED AND CONFIDENTIAL
DATE: December 19, 2019
TO: Board of County Commissioners -- Pass -Around
FR: Judy A. Grieg0, Director, Human Services
RE; Memorandum of Understanding (MOU) with Weld
County School District 6
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Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request oard Approval of the Department's Memorandu; aim of Understanding (MOU)
with Weld County School j istrict 6. The Department and District 6 are committed to
providing eligibility determination functions at the District 6 Family Center, located at 1113 10t}'
Street, in Greeley. A Medicaid Intake Specialist will be assigned to work up to three (3) days per
week and support all District 6 students. The associated salary and benefits will be the
responsibility of the Department. District 6 will reimburse the Department at a cost of $31.42
per hour, with a total reimbursement not to exceed $24,000.00. The term of this MOU is July 1,
2019 through June 30, 2020.
I do not recommend a Work Session. I recommend approval of this MOU and authorize Chair to
sign,
Ap . rove
Rccomm endation
Sean P. Conway
Scott James
Mike Freeman, Pro -Tern
Barbara Kirkmeyer, Chair
Steve Moreno
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Schedule
Work Session
Pass -Around Memorandum; December 19, 2019 -- CMS 3321
Other/Comments:
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DocuSign Envelope ID: 3F75C2AA-BE4F-4BEE-B5F6-BAC1A6E9E83A
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 1113 10th
Avenue and work at identified schools regularly supporting family health insurance up to 3 days per week
for the months of July 2019 to June 2020.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
July 1, 2019 through June 30, 2020, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to Internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer has been provided by the CASBHC
(Colorado Association of School Based Health Care), grantor. Periodical outreach and enrollment will
be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will send out
notifications to the families of the surrounding schools for the date of outreach enrollment. D6 will
make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
MOU 20-676-041
Page 1 of 2
�b�o 0.,-97
DocuSign Envelope ID: 3F75C2AA-BE4F-4BEE-B5F6-BAC1A6E9E83A
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
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Dec 6, 2019
Tom E. Gribble, Director of Special Education Date
S-ta it, ()ArciccISt td- Suftviduk.,italef thaLmic if1Lll tt.atj,lnl
Dec 8, 2019
Stacie Datteri, Assistant Superintendent of Academic Achievement Date
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Dec 6, 2019
Mandy Hydock, Director of Finance Date
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
Mike Freeman, Chair, Board of County Commissioners
tWPOI q
/ Date
FEB 1 9 2020
Date
MOU 20-676-041
Page 2 of 2
O -0,2D 0597
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID*
WELD COUNTY SCHOOL DISTRICT #6 @00002589
❑ New Entity?
Contract Name* Contract ID
2020 AMU - ELIGIBILITY DETERMINATION FOR DISTRICT 6 3321
Contract Status
CTB REVIEW
Contract Lead
CIJLLINTA
Contract Lead Email
cu W n taco, wel €1 _ co _ us
Parent Contract ID
20182757
Requires Board Approval
YES
Department Project #
Contract Description
WELD COUNTY SCHOOL DIS I NICT 6 - PROGRAM ELIGIBILITY DETERMINATION - TERM JULY 1, 2019 TO JUNE 30, 2020
Contract Description 2
Contract Type
AGREEMENT
Amount*
$24,000.00
Renewable*
NO
Automate Renewal
Grant
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov_ corn
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORN EY@WELD
GOV.COM
Requested BOCC Agenda
Date*
12118/2019
Due Date
12/14/2019
Will aworic session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
tf this is a renewal enter previous Contract ID
If this is part of a MA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Review Dale
05/01/2020
Committed Date
Renewal Date
Expitation Date*
06/30/2020
Contact Type
Purchasing Approved Date
Finance Date
13 020
Tyler Ref #
Legal Counsel Approved Date
02/112020
e
Contact formatiorri
Finance
BARB CONNOLLY
Legal Counsel
GABE KALOUSEI.
Approver
Approval Process
Department Head
IE ULRI#
OH e
02112/2020
[DOCC Approved
BOCC Signed Date
&ICC Agenda Date
02119/202
o
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