The URL can be used to link to this page

Browse Search

Home My WebLink About20201122.tiffChloe Rempel From: Sent: To: Subject: Attachments: JoAnn Holden Monday, July 27, 2020 3:38 PM JoAnn Holden 4-23-20 Notified by DCJ don't need 2020 Grant Agreement X -2020 Signed Grant Agreement by Cty Commisioner Chair.pdf Emailed to Jan Warwick, Deputy Clerk to Board, advising DCJ did not need this signed by County Commissioner after all, so we will not receive one back signed by the Director of the Division of Criminal Justice and the Governor From: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Sent: Thursday, April 23, 2020 10:55 AM To: Karol Patch <kpatch@weldgov.com> Subject: Re: Weld DA Grant Amendment #1 No need - I just thought it would be a faster conversation, but email is fine. So you're going to want to harm me, but as I was routing the budget amendment, they said that they would allow a Form 4A at this time...even though I was told before that we needed an amendment. I think as the 'work at home' processes have been changing, they're allowing this. So basically, you did all that leg work for nothing. I'm very very sorry about that. I know it wasn't easy and it's really embarrassing on our part. I learned this last night, so I went ahead and uploaded the budget amendment into ZoomGrants and changed the budget. Again, so sorry for the unnecessary hassle. Louise Esquibel, MPA SASP Administrator / Grant Manager Division of Criminal Justice, Office for Victims Programs 700 Ki pli ng St. Denver, CO 80215 U 303.239.4402 I F 303.239.5743 louise.esquibel@state.co.us https://www.colorado.govJpacific/dcj/ovp From: Karol Patch <kpatch@weldgov.com> Sent: Friday, April 17, 2020 1:06 PM To: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Cc: JoAnn Holden <jholden@weldgov.com> Subject: Weld DA Grant Amendment #1 Hi Louise, Happy Friday! Here is a copy of the grant amendment. I am assuming you want a hard copy of this for Joe or Debbie to sign correct? Thanks! Karol Karol Patch Crime Victim Compensation Coordinator/VALE Administrator Weld County District Attorney's Office 915 10th Street PO Box 1167 1 oo�o-itaa oAooa7 Greeley, CO 80632 Phone (970) 400-4748 weldvictimcompensation@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: DA107 <da107-c5255@co.weld.co.us> Sent: Friday, April 17, 2020 1:01 PM To: Karol Patch <kpatch@weldgov.com> Subject: Attached Image From: JoAnn Holden <jholden@weldgov.com> Sent: Monday, July 27, 2020 3:23 PM To: JoAnn Holden <jholden@weldgov.com> Subject: FW: 4-5-20 Louise DCJ Status of Send signed form to Louise VOCA 2020 Grant Amendment needs Mike Freeman's signature From: JoAnn Holden <iholden@weldgov.com> Sent: Wednesday, April 08, 2020 2:43 PM To: Karla Ford <kford@weldgov.com> Cc: JoAnn Holden <jholden@weldgov.com> Subject: FW: VOCA financial report Dear Karla, Division of Criminal Justice has sent an updated 2020 VOCA Grant Amendment to be signed by Mike Freeman, the current Chair of the Weld County Board of County Commissioners. I have attached the original signature pages of DCJ Grant # 2018 -VA -19-089-19 signed by Steve Moreno on 11-26-2018. (Weld County # 2018-3777). Is this something that Mike Freeman can sign or does it need to be put on an agenda? If he can just sign, would you let me now when you have sent it back to me via interoffice mail? Thank you for your assistance. JoAnn Holden Director of Victim Services Weld County District Attorney's Office jholden@weldgov.com 970 400-4747 2 From: JoAnn Holden <iholden@weldgov.com> Sent: Monday, July 27, 2020 3:10 PM To: JoAnn Holden <jholden@weldgov.com> Subject: FW: 4-5-20 Louise DCJ Status of Send signed form to Louise VOCA 2020 Grant Amendment needs Mike Freeman's signature From: JoAnn Holden <jholden@weldgov.com> Sent: Thursday, April 9, 2020 10:34 AM To: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Cc: Karol Patch <kpatch@weldgov.com>; JoAnn Holden <jholden@weldgov.com> Subject: Louise DCJ Status of Send signed form to Louise VOCA 2020 Grant Amendment needs Mike Freeman's signature Hi Louise, Just wanted to give you a timeline on getting the 2020 Grant Agreement. 1- The County Commissioners will meet on Monday, April 13th to hopefully approve my request to put the 2020 Grant Amendment on an agenda without a Work Session. 2- I won't know until Monday the 13th if they have done the approval prior to the cut off time to get this on the County Commissioner's agenda for Wednesday April 15th 3- If this doesn't make the April 15th agenda, then it will be put on the April 20th agenda. I'll send you an email to let you know the status. The day it is signed, I'll pick it up. Karol thinks she has a scanner that makes a clear copy so we can send it to you right away. Thanks. JoAnn Holden Director of Victim Services Weld County District Attorney's Office jholden@weldgov.com 970 400-4747 From: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Sent: Wednesday, April 08, 2020 1:55 PM To: Karol Patch <kpatch@weldgov.com> Cc: JoAnn Holden <jholden@weldgov.com> Subject: Re: VOCA financial report Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. 3 Here you go -- If possible, please scan and email it back to me....If the quality is good, then we can go forward. If the scan isn't good, I'll have you mail it to me. Thanks Louise Esquibel, MPA SASP Administrator / Grant Manager Division of Criminal Justice, Office for Victims Programs 700 Kipling St. Denver, CO 80215 P 303.239.4402 I F 303.239.5743 louise.esquibel®state.co.us I https://www.colorado.gov/pacific/dcj/ovp 4 RESOLUTION RE: APPROVE AGREEMENT AMENDMENT FOR VICTIM WITNESS ASSISTANCE PROJECT FOR VICTIMS OF CRIME ACT (VOCA) GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement Amendment for a Victim Witness Assistance Project for the Victims of Crime Act (VOCA) Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, Victim Witness Assistance Unit, and the Colorado Department of Public Safety, Division of Criminal Justice, commencing upon full execution of signatures, and ending December 31, 2020, with further terms and conditions being as stated in said agreement amendment, and WHEREAS, after review, the Board deems it advisable to approve said agreement amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement Amendment for a Victim Witness Assistance Project for the Victims of Crime Act (VOCA) Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, Victim Witness Assistance Unit, and the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of April, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditAtio jC4o;ei Weld County Clerk to the Board Count ttorney 1644.2-14,_ Mike Freeman, Chair oreno, Pro -Tern Date of signature: vavv_o cc'.DA(sH%rw) RcT(SC%D ©fOO/ 2O • 2020-1122 DA0027 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2020 VOCA Grant Agreement Amendment# 2018 -VA -19-089-19 DEPARTMENT: District Attorney's Office — VW Assistance Unit DATE: 04-08-20 PERSON REQUESTING: JoAnn Holden Brief description of the problem/issue: Colorado Division of Criminal Justice (DCJ) has sent an updated 2020 VOCA Grant Amendment to be signed by Mike Freeman, the current Chair of the Weld County Board of County Commissioners. (attached) The original Grant Agreement for 2019-2020 (two years) was signed by Steve Moreno on 11-26-2018. (Weld County # 2018-3777). TOTAL Award = $306,424 and TOTAL Match $76,606. (attached) The 2020 VOCA Grant Agreement Amendment which needs to be signed by Mike Freeman, the current Chair of the Weld County Board of County Commissioner shows TOTAL Award = $306,424 and TOTAL Match $76,606. Since this is year two, the 2020 Award = $154,712 and the 2020 Match= $38,303. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Authorize Mike Freeman, Chair to sign the 2020 Grant Amendment so 2020 grant funding can be disbursed by DJC to the District Attorney's Office VW Assistance Unit. Recommendation: Approve Recommendation Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin D. Ross Schedule Work Session Other/Comments: 2020-1122 O1-1/15 9sfc9o2T Grantee: Weld County, by and through the District Attorney,19th District Project: 19th DA Victim Assistance Unit DCJ Grant #: 2018 -VA -19-089-19 GRANT AMENDMENT #1 SIGNATURE AND COVER PAGE State Agency Department of Public Safety, Division of Criminal Justice Original Grant Number 2018 -VA -19-089-19 Grantee Weld County, by and through the District Attorney,19th District Agreement Performance Beginning Date (Start Date) The later of the Effective Date or January 1, 2019 Current Agreement Expiration Date (End Date) December 31, 2020 Agreement Maximum Amount Federal Award # 2016-VA-GX-0070: $102,141.34 Federal Award # 2017-VA-GX-0037: $140,444.33 Federal Award # 2018-V2-GX-0050: $63,838.33 Total Grant Funds Awarded: $306,424 Grantee Match Amount Required Federal Award # 2016-VA-GX-0070: $25,535 Federal Award # 2017-VA-GX-0037: $35,111 Federal Award # 2018-V2-GX-0050: $15,960 Total Match Required from Grantee: $76,606 Match Percentage Required: I 20% THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. GRANTEE Weld County, by and through the District Attorney, 19th District — STATE OF COLORADO Jared Polis, Governor Department of Public Safety, Division of Criminal Justice Stan Hilkey, Executive Director By: Mr. Mike Freeman, Chair - Board of County Commissioners, Weld County Date: APR 1 5 2020 By: Division of Criminal Justice O Joe Thome, Director, or O Debbie Oldenettel, Deputy Director Date: In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Lyndsay J. Clelland, Contract and Grants Coordinator, Department Amendment Effective Date: of Public Safety, Division of Criminal Justice Amendment Grant Number: I Page 1 of 2 OSC 1116_1 (DCJ 7/16/19) (26 pt a -//.2.26) Grantee: Weld County, by and through the District Attorney,19th District Project: 19th DA Victim Assistance Unit DCJ Grant #: 2018 -VA -19-089-19 1. PARTIES This Amendment (the "Amendment") to the Original Grant shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Grantee, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Grant shall be construed and interpreted in accordance with the Grant. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Grantee for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §2.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Grant contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment and shall terminate on the termination of the Grant. 4. PURPOSE The purpose is to amend the original grant agreement to decrease Personnel and increase Supplies & Operating and Travel budget lines. These modifications will not change the overall scope of work. 5. MODIFICATIONS The Grant and all prior amendments thereto, if any, are modified as follows: A. The Grant Agreement Exhibit B2 — Budget and Budget Narrative. The attached Exhibit B2 is incorporated herein and replaces all prior iterations of the Budget and Budget Narrative. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Grant, and the Grant and all prior amendments or other modifications to the Grant, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Grant, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Grant or any prior modification to the Grant, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Grant to the extent that this Amendment specifically modifies those Special Provisions. Amendment Grant Number: I Page 2 of 2 OSC 1116_1 (DCJ 7/16/19) EXHIBIT B2 - BUDGET and BUDGET NARRATIVE Applicant Agency: District Attorney's Office, 19th Judicial District Project Title: 19th DA Victim Witness Assistance Project (Please do not enter any information in these two summary grids - they will automatically calculate from the next three tabs within this worksheet) Total 2 Year Budget g Summary Grant Funds Cash Match In -Kind Match Total Match 2 Year Project Total $76,606 $0 $76,606 $342,911 Personnel $266,305 $0 $0 $0 $5,375 Supplies & Operating $5,375 $0 $0 $0 $6,886 Travel $6,886 $0 $0 $0 $0 Equipment $0 $0 $0 $0 $0 Consultants / Contracts $0 $0 $0 $0 $27,857 $27,857 Indirect Costs GRAND TOTAL 2 Year Budget $306,423 $76,606 $0 $76,606 $383,029 Personnel Summary Year 1 Year 2 Total Personnel Annual Budget Year 1 (CY19) Total to be Paid by Grant Year 1 (CY19) % (CY19) Paid Grant by Annual Budget Year (CY20) 2 Total Paid Grant Yearn (CY20) to be by % Paid by Grant (CY20) Total by Grant to years be Paid for 2 Position # 1 $72,170 $54,128 75% $61,763 $46,322 75% $100,450 Position # 2 $74,206 a $15,583 21% $78,725 � $16,532 21% $32,116 Position # 3 $68,899 $58,564 85% $72,2081 $61,377 85% $119,941 Position # 4 $34,443 $5,855 17% $46,727 $7,944 17% $13,799 Position # 5 $0 $0 #DIV/0! $0 $0 #DIV/0! $0 Total Personnel $249,718 $134,130 54% $259,423 $132,175 51% $266,305 Summary Tab EXHOBOT B2 - BUDGET and r: UDGET NARRATIVE wO=Year Project Budget PERSO NNEL Annual Budget Year 1 (CY19) % Paid by Grant (CY19) . Total to be Paid by Grant for 1st year Annual (CY20) Budget Year 2 % Paid by Grant (CY20) Total to be Paid by Grant for 2nd year Position # 1 P� 4 Yy F� Nr(° 1 L r yy.!' . zr > 3ta zslkx rY�Hv�: r�q��g�� , .,: Total to •- ', ., •. by Grant for Paulina Fix/Veronica Falcon/Danielle Rodriguez VW Assistant SaaDary $48,442 75% $36,332 $51,425 75% $38,569 $74,900 Fringe/Benefits $23,728 75% $17,796 $10,338 75% $7,754 $25,550 TOTAL I $72,170 75% $54,128 $61,763 75% $46,322 $100,450 1 i Hours per week position works for agency: 40 Total Grant $ Position #1 $100,450: Type Position #1 budget narrative & justification below: I I Continued position. Spanish bi-lingual VW Justice System. Position spends 80% of iStep 4 (includes 3% COLA). Benefits of FICA, WELD County Government match and a Assistant provides advocacy and support of victims of misdemeanor domestic violence as they go through the Criminal her time on the project. 2019 salary calculated at Grade 24 -Step 3 (includes 3% COLA). 2020 salary calculated at Grade 24- Medicare, Health, Life, Disability and Retirement calculated at 36%. This full time position is funded by the VOCA Grant, LOCAL VALE Grant. Position # 2 Annual Budget Year 1 (CY19) Tstal to be Paid by Grant for 1st year Annual Budget Year 2 (CY20) % Paid by Grant (CY20) Total to be Paid by Grant for 2nd year Total to be Paid by Grant for 2 years % Paid by Grant (CY19) Erma Archibeque I VW Assistant , Salary _ $54,563 21% $1.1.,458 $57,886 21% $1.2;,156 I $23,614' Fringe/Benefits $19,643 21% $LI,125 $20,839 21% $4,376 $8,501 TOTAL $74,206 21% $15,583 $78,725 21% $16,532 $32,116 Hours per week position works for agency: 40 I Total Grant $ Position #2 $32,116' Type Position #2 budget narrative & justification below: Continued position. VW Assistant provides spends 35% of her time on the project. Retirement calculated at 27%. 2020 calculated at 27%. This full time position advocacy and support of victims of felony domestic violence as they go through the Criminal Justice System. Position 2019 salary calculated at Grade 24 -Step 7 (includes 3% COLA). Benefits of FICA, Medicare, Heath, Life, Disability and salary calculated at Grade 24 -Step 8 (includes 3% COLA) Benefits of FICA, Medicare, Heath, Life, Disability and Retirement is funded by VOCA Grant and Weld County Government, including the match. Position # 3 Annual Year (CY19) Budget 1 by % Paid Grant (CY19) Total by 1st to be Paid Grant for year Annual (CY20) Year Budget 2 % Paid by Grant (CY20) Total to be Paid by Grant for 2nd year Total Grant l �.,. f � to be Paid by , for 2 years Gabriela Diaz VW Assistant Salary $49,927 85% $42,438 $52,325 85% $44,476 $86,914 Fringe/Benefits $18,972 85% $16,126 $19,883 85% $16,901 $33,027 TOTAL $68,899 85% $58,564 $72,208 85% $61,377 $119,941 Hours per week position works for agency: 40 Total Grant $ Position #3 $119,941 Type Position #3 budget narrative & justification below: Continued Position: Spanish bi-lingual VW Assistant Position spends 95% of her time on project. 2019 Grade 24 -Step 5 for 7 months (includes 3% COL) by VOCA Grant and Weld County Government match. Benefits provides advocacy and support of victims of juvenile salary calculated at Grade 24 -Step 4 (includes 3% COL) of FICA, Medicare, Health, Life, Disability and offenders as they go through the Criminal Justice System. 2020 salary calculated at Grade 24 -Step 4 for 5 months and Retirement, calculated at 28%. This full time position is funded Personnel Tab EXHIBIT B2 - BUDGET and BUDGET NARRATIVE Two -bear Project L,udget Position # 4 Annual Year (CY19) Budget 1 % Paid by Grant ' (CY19) Total to be Paid by Grant for 2 years Total by 1st to be Paid Grant for year Annual Budget Year 2 (CY20) by (CY20) % Paid Grant Total to be Paid by Grant f.xr 2nd year Latisha Rodriguez ,_ Ji VW Unit Clerical Salary $23,010 17% $3,912 $23,712 17% $4,031 $7,943 Fringe/Oenefits $11,433 17% $1,944 $23/015 17% $3,913 I $5,856 TOTAe $34,443 17% $5,355 $46,727 17% $7,944 $13,799 Hours per week position works for agency: 25 I Total Grant $ Position #4 $13,799 Type Position #4 budget narrative & justification below: NEW REQUEST. Local VALE informational computation Weld County The Spanish bi-lingual Grant. Requesting assistance for victims for the VOCA Project. Government does VOCA not clerical position presently works 25 hour a week in clerical support to the DA Office Victim Assistance Unit and is paid by a to fund an additional 5 hours a week needed to support the VW Assistants in the VOCA Project with: 1- bi-lingual on the phone or lobby when the assigned VW bi-lingual Assistant is not available and 2 -assist in statistical compiling and 2019 and 2020 Request is for 17% (5 hours of a 30 hour a week position). Position is a Grade 8 Step 1; part time positions in give step increases to part time positions. position does receive COLA and benefits of FICA and Life of 8%. Position # 5 Annual Budget Year 1 (CY19) % Paid by Grant (CY19) Total to be Paid by Grant for 1st year Annual Budget Year 2 (CY20) by (CY20) % Paid Grant Total to be Paid by Grant for 2nd year �- tt Total to be Paid b Grant for 2 years Salary $0 $0 $0 Fringe/Benefits $0 $® $a TOTAL $0 0% $0 $0 0% $0 $0 Hours per week position works for agency: mow, Total Grant $ Position #5 $0 Type Position #5 budget narrative & justification below: Personnel Tab EXHIBIT B2 - BUDGET and BUDGET NARRATIVE Two -Year Project Budget 2-Yr. Budget (Supplies & Operating / Travel / for All Equipment other Budget Categories / Consultants -Contracts / Indirect Cost) Supplies & Operating Item Item Calculations Total by Grant to be Paid Funds Laptop and work station 1 laptop and computer workstation (docking equipment) at 100% $1,000 Victim Witness Supplies Stress relief materials including movies, children's items, play dough for trial waiting rooms at 100% $500 Crimes Against Children Conference 1 registration at $600; we are requesting 100% of cost $600 National Conference on DV 2 registratiors at $825; we are requesting 100% of cost $1,650 COVA Advanced Academy 1 registration at $475; we are requesting 100% of cost $475 National Organization for Victim Assistance Conference 2 registrations at $575; we are requesting 100% of cost $1,150 TOTAL Supplies & Operating: I $5375 Supplies & Operating Budget Narrative/Justification below: The our Training trends. computer data reqeust base for for staff information. will is enhance for volunteers in Victim Requesting one laptop services to victims Assistance and and and provide who a often work higher station level go to court needs of with victims. associated services. The national Due to our now paperless system, with laptop. conferences will allow staff they to learn do not have access about national to All other Budget Categories Tab EXHIBIT B2 - BUDGET and BUDGET NARRATIVE Two -Year Project Budget Travel Item Item Calculations Total by Grant to be Paid Funds Crimes Against Children Conference Request is for Hotel for 4 nights ($600), Per Diem $249; Flight and shuttle of cost $630.38; we are requesting 100% $1,479 National Conference on Domestic Violence Request is 2 people for Hotel for 4 nights ($540), Per Diem ($297), Flights and shuttle ($580); we are requesting 100% of cost $2,834 COVA Advanced Victim Advocate Conference Request is for Hotel for 5 nights ($445), Per Diem ($346) and Mileage 100% of cost (266 miles at .55); we are reqeusting $939 National Organization for Victim Assistance Request is for 2 people Hotel for 5 nights ($635), Per Diem ($363), Flight, mileage, and shuttle ($561.38); request is for 52% of cost $1,634 $0 Total Travel: I $6,886 Travel Budget Narrative/Justification Below: The travel costs will allow staff to attend conferences that they have never attended and obtain a higher level of training to serve victims. Equipment Item I Item Calculations Total by Grant to be Paid Funds $0 $0 $0 Total Equipment: $0 Equipment Budget Narrative/Justification Below: Consultants / Contracts Item Consultant/Contractor Calculations Total to be Paid by Grant Funds $0 $0 $0 $0 $0 TOTAL Consultants / Contracts: $0 Consultants / Contracts Budget Narrative/Justification below: Indirect Costs List the % of the approved federal negotiated indirect rate or 10% de minim us indirect rate details Total to be Paid by Grant Funds 10% - Weld County Government does not ahave a federally negotiated indirect rate. $27,857 Indirect Costs Budget Narrative/Justification below: All other Budget Categories Tab EXHIBIT B2 - BUDGET and BUDGET NARRATIVE Two -Year Project Budget All other Budget Categories Tab EXHIBIT E - BUDGET and BUDGET NARRATIVE 2 Year - Project Match (Cash and/or In -Kind) PERSONNEL Employee MATCH / Volunteer (Employees / Job Title / volunteers of the applicant agency) CASH MATCH IN -ND (MATCH TOTAL MATCH WELD CTY Government $76,606 $0 $76,606 Weld County Government provides 12% match for Diaz, 9% Fix, Rodriguez 4.25%, J.Holden (Director of $0 $0 $0 Victim Services) 19% I $0 $0 $0 $0 $0 $0 Fringe/Benefits $0 $0 iso Subtotal $76,606 $0 $76,606 Source f Match: SUPPLIES and OPERATING MATCH (Copying, rent, phone, registration fees and other items under $5,000) Subtotal Source of Match: CASH ATCH $0 $0 IN -KIND MATCH TOTAL MATCH $0 $0 so so so $0 $0 $0 $0 so $o TRAVEL MATCH IRI—KeIVD CASH MATCH IMATCH $0 $0 TOTAL MATC 0 $0 $0 $0 Subtotal $0 $0 $0 Source of Match: EQUIPMENT MATCH Subtotal CASH MATCH $0 $o $0 IN -KIND MATCH $0 $0 $0 TOTAL MATCH $0 $0 $o Source of Match: CONSULTANTS / CONTRACTS MATCH Subtotal CASH MATCH $0 $0 $0 IN -KIND MATCH $0 $0 $0 TOTAL MATCH $0 $0 $o Source of Match: INDIRECT MATCH CASH MATCH Subtotal $0 Source of Match: VALE Grant CASH MATCH 1N -KIND MATCH MATCH TOTAL TOTAL MATCH FOR 2 -YEAR PR A P Efl $76,606 $0 $76,606 Match Budget Narrative and Justification below: Diaz 12% - $16,536; Fix 9% - $13,515; Rodriguez 4.25% - $2,565; J.Holden (Director of Victim Services - Annual Salary = $116,608) 19% - $44,311 Match Tab EXHIBIT E - BUDGET and BUDGET NARRATIVE Match Tab Financial Management Questions Crime Victims Services Grant Program This section must be completed in cooperation with the designated Financial Officer assigned to this grant/project. Complete this form in Excel. Upload the completed electronic version on the "Documents" tab in ZoomGrants. Enter your response in the field BELOW the question. The questions that use a dropdown menu, click on the space below the question and an arrow will appear to the right of the field showing you the dropdown options. 1. What accounting system does your organization use? List the name and a brief description of the system. (maximum length = 1,000 characters) BANNER. This is an ORACLE Accounting Systems used by governments and educational institutions. 2. This grant will be on a cost reimbursement basis. What will be your organization's source of cash and how will your organization manage its cash flow between the time costs are incurred and reimbursed? (maximum length = 1,000 characters) Weld County Government has adequate cash flow to handle expenses until reimbursement is received. 3a. Which of the following applies to your agency? (select an option from the dropdown box) Agency has over $300,000 in revenue from all combined sources. Submit: the most recent f=inancial Audit to DO via ZoomGrants "Documents". 3b. Date of most recent A-133 Audit, Financial Audit or Financial Review? 12/31/2016, 3c. Date the recent A-133 Audit, Financial Audit or Financial Review was sent to DCJ? 11/21/2017 3d. Were there any findings, questioned costs or unallocated costs? (select an option from the dropdown box) No Criteria for managing grant funds Please respond to the following questions regarding whether your accounting system meets the criteria for managing grant funds. These are items that will be monitored by the Division of Criminal Justice (DCJ) staff either by site visits or other reporting mechanisms. 4. Does your accounting system separate all revenues and expenditures by funding source? (select an option from the dropdown box) Yes 5. Does your accounting system track revenues and expenditures for each grant award separately through a sub -ledger system? (select an option from the dropdown box) Yes 6. Does your accounting system allow expenditures to be classified by the broad budget categories listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services? (select an option from the dropdown box) Yes 7. Does your organization have written financial policies and procedures (specific to grants) in place that describe items such as: meeting all grant requirements, the preparation of grant financial reports and statements, the disclosure of financial documents, the ability for staff to prevent and detect misstatements in financial reporting, a method to trace funds, and a process to maintain and safeguard all cash, real and personal property, and other assets? (select an option from the dropdown box) Yes 8. Is this grant request for less than $100,000? (select an option from the dropdown box) No 9. Is this grant request for a new project? (select an option from the dropdown box) No 10. Has your organization been in existence for three (3) years or more? (select an option from the dropdown box) Yes 11. Does the staff assigned to this project have two (2) or more year's prior experience with projects with the same or similar requirements? (select an option from the dropdown box) No 12. Does your organization have internal controls in place, such as: a review process to determine reasonableness, allowability and allocability of costs, separation of duties, dual signatures on certain chicks, reconciliations or other fiduciary oversight? (select an option from the dropdown box) Yes i 13. Does your organization reconcile sub -ledgers to your general ledger at least monthly or quarterly if the applicant is a governmental entity? (select an option from the dropdown box) Yes 14. Are accounting records supported by source documentation such as invoices, receipts, timesheets, etc.? (select an option from the dropdown box) Yes 15. Does your organization routinely record the grant number or other unique identifier on all source documents such as invoices, receipts, time records, deposit records, etc.? (select an option from the dropdown box) Yes 16. Does your organization maintain time sheets approved by the employee, supervisor and project director for each employee paid by these grant funds? (select an option from the dropdown box) Yes 17a. Will this grant funded project generate program income? (select an option from the dropdown box) No 17b. If "Yes", does your accounting system have the ability to track these funds separately? (select an option from the dropdown box) NA 18. [Nongovernmental agencies only] Do the Board bylaws and policies describe the involvement of the Board in the financial oversight and direction of your agency? (select an option from the dropdown box) NA 19. Does your accounting system have the ability to track in -kind and/or cash match funds? (select an option from the dropdown box) Yes 20. Are you able to ensure that you will not be using these grant funds to provide services that will be paid by Victim Compensation? (select an option from the dropdown box) Yes 18. If you answered "No" to any one question (4-7, 12-16, 18-20) above, please provide a brief explanation below. Please refer to question #. (maximum length = 500 characters) 4 28 1/8/2018 Hello