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Home My WebLink About20202914.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, SEPTEMBER 23, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 23, 2020, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross — EXCUSED Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Controller, Barbara Connolly • MINUTES: Commissioner James moved to approve the minutes of the Board of County Commissioners meeting of September 21, 2020, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda, as printed. Commissioner James seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. WARRANTS: 1) GENERAL WARRANTS - SEPTEMBER 22, 2020: Commissioner Moreno moved to approve the General Warrants, as printed. Commissioner James seconded the motion, and it carried unanimously. • BIDS: 1) APPROVE BID #62000163, DEPARTMENT OF HUMAN SERVICES BUILDING B CISCO NETWORK DEVICES — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, stated staff recommends selecting the lowest bidder who met specifications, Total Communications, Inc., for a total amount of $34,316.00. Commissioner James moved to approve said bid, the motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, Wednesday, September 23, 2020 I a/a3 Page 1 2020-2914 BC0016 • 2) APPROVE BID #B2000164, CLERK AND RECORDER'S OFFICE BUILDING CISCO NETWORK DEVICES — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose reviewed staffs recommendation to select Total Communications, Inc., the low bidder meeting specifications, for a total of $39,372.39. Commissioner Moreno moved to approve said bid, the motion was seconded by Commissioner James, and it carried unanimously. • 3) APPROVE BID #62000166, VEHICLE WASH AND WELDING FACILITY - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Purchasing Department, introduced Growling Bear Company, Inc., as the low bidder selected by staff and confirmed they met all specifications, for a total amount of $2,479,836.00. Commissioner Moreno moved to approve said bid, the motion was seconded by Commissioner James, and it carried unanimously. • 4) APPROVE BID #B2000168, 4-H BUILDING AND EXHIBITION HALL KITCHEN HOOD REPLACEMENT - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated staff recommends selecting the lowest bidder who met specifications, TCC Corporation, for a total amount of $148,890.00. Commissioner Moreno moved to approve said bid, the motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. El 5) REAPPROVE BID #B2000018, PURCHASE OF MOTOR GRADERS (QTY 5) - DEPARTMENT OF PUBLIC WORKS: Barbara Connolly, Controller, reviewed staff's recommendation to select Wagner Equipment for the purchase of an additional five (5) motor graders for a total amount of $1,417,217.06, rather than the original recommendation to lease the machines, to better accommodate the Department of Public Works. Commissioner Kirkmeyer moved to reapprove said bid to purchase, rather than lease. The motion was seconded by Commissioner James and it carried unanimously. 1 =. 6) PRESENT BID #B2000120, INFOBLOX — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the two (2) bids received and stated staff will make a recommendation on October 7, 2020. ID 7) PRESENT BID #B2000170, NORTH JAIL 2 WEST CISCO 7841 PHONES AND LICENSES — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated staff received seven (7) bids and will make a recommendation on October 7, 2020. Ei 8) PRESENT BID #B2000178, 822 7TH STREET WINDOW SEALING - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the five (5) bids received and stated staff will make a recommendation on October 7, 2020. Ei NEW BUSINESS: 1) CONSIDER TASK ORDER CONTRACT AGREEMENT EXTENSION/AMENDMENT #3 FOR EVIDENCE STORAGE ADDITION (BID #B2000080) - ROCHE CONSTRUCTORS, INC.: Toby Taylor, Director of the Department of Buildings and Grounds, shared staff reviewed the construction project and detailed the proposal for additional doors and refrigeration storage, which are necessary for proper security measures, for a total amount of $38,100.42. In response to Commissioner Kirkmeyer, Mr. Taylor explained officers will drop off various evidence to be chilled overnight and the refrigerator stores each piece of evidence in separate compartments. Commissioner Moreno moved to approve said task order. The motion was seconded by Commissioner James and it carried unanimously. Minutes, Wednesday, September 23, 2020 Page 2 2020-2914 BC0016 • 2) CONSIDER REVISIONS TO SECTION 6.000 COLORADO WORKS AND CHILD CARE OF THE DEPARTMENT OF HUMAN SERVICES POLICIES AND GUIDELINES MANUAL: Jamie Ulrich, Director of the Department of Human Services, presented the revisions to Section 6.000 of the department's policies and guidelines manual. Commissioner Kirkmeyer moved to approve said revisions. Seconded by Commissioner James, the motion carried unanimously. • 3) CONSIDER CONTRACT ID #4040 AMENDMENT #4 FOR PROMOTING SAFE AND STABLE FAMILIES (PSSF) GRANT AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich detailed the amendment is to further coordinate programs of family support, preservation, reunification, and adoption services. Commissioner James moved to approve said amendment and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 4) CONSIDER CONTRACT ID #4100 MEMORANDUM OF UNDERSTANDING AMENDMENT #1 FOR STATE APPRENTICESHIP EXPANSION FUNDS AND AUTHORIZE CHAIR TO SIGN - ARAPAHOE COUNTY: Ms. Ulrich presented the extended term through October 31, 2020, to allow Employment Services to expend the State Apprenticeship Expansion (SEA) funds. Commissioner Moreno moved to approve said amendment and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously. • 5) CONSIDER CONTRACT ID #4104 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - JOHN AND LEAH BORSKIE: Ms. Ulrich introduced the new kinship provider in Lake Geneva, Wisconsin. The motion to approve said contract and authorize the Chair to sign was made by Commissioner James, seconded by Commissioner Kirkmeyer, and it carried unanimously. le 6) CONSIDER CONTRACT ID #4107 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - JUSTIN AND AMIE COLLINS: Ms. Ulrich presented the new kinship provider in Anchorage, Alaska. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Moreno and it carried unanimously. Ell 7) CONSIDER CONTRACT ID #4108 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - JUSTIN OLIVER AND LYNETTE PUGA-OLIVER: Ms. Ulrich detailed the new foster care provider in Milliken, Colorado. Commissioner Moreno moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. IE 8) CONSIDER CONTRACT ID #4105 AGREEMENT FOR PROFESSIONAL SERVICES FOR TRUST -BASED RELATIONAL INTERVENTION (TBRI) CAREGIVER TRAINING CURRICULUM AND AUTHORIZE CHAIR TO SIGN — MICHELLE AMMERMAN: Ms. Ulrich stated the terms for additional Trust -Based Relational Intervention Caregiver Training. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Commissioner James seconded the motion and it carried unanimously. 9) CONSIDER CONTRACT ID #4106 CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - NORTHERN COLORADO COUNSELING AND ASSESSMENT, LLC: Ms. Ulrich explained the provision of additional services, such as Mental Health Evaluation and Informed Supervision Training. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James and it carried unanimously. Minutes, Wednesday, September 23, 2020 Page 3 2020-2914 BC0016 Ci 10) CONSIDER CONTRACT ID #4112 FEDERAL FISCAL YEAR (FFY) 2021 PROGRAM PLAN AND BUDGET FOR CHAFEE FOSTER CARE INDEPENDENCE PROGRAM (CFCIP) AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated the program provides age -appropriate independent living services to youth. Commissioner Kirkmeyer moved to approve said plan and authorize the Chair to sign. The motion was seconded by Commissioner Moreno and it carried unanimously. 11) CONSIDER TEMPORARY CLOSURE OF CR 66 BETWEEN CRS 43 AND 45: Amy Mutchie, Department of Public Works, stated the closure of County Road (CR) 66 will occur from September 28, 2020, to October 2, 2020, to replace a collapsing irrigation culvert. Commissioner Moreno moved to approve said closure. The motion, which was seconded by Commissioner James, carried unanimously. El 12) CONSIDER TEMPORARY CLOSURE OF CR 18 BETWEEN CRS 67 AND 69: Ms. Mutchie detailed the closure of County Road (CR) 18 will occur between October 5, 2020, and October 9, 2020, for a culvert replacement and noted water will be used for dust control along the detour route. The motion to approve said closure was made by Commissioner Moreno, seconded by Commissioner James, and it carried unanimously. El 13) CONSIDER TEMPORARY CLOSURE OF CR 13 BETWEEN CRS 42 AND 44: Ms. Mutchie stated County Road (CR) 13 will be closed from October 2, 2020, to December 16, 2020, to complete remediation due to a natural gas pipeline leak and to reconstruct CRs 13 and 42 in this area. She shared a temporary shoofly has been constructed to maintain traffic flow and message boards will be in place to provide advanced warning. Responding to Commissioner James, Ms. Mutchie agreed to alert the sugar beet dump to warn the truck drivers of construction on their potential haul route, but clarified sugar beet fields are not in the immediate area. In response to Commissioner Moreno, Ms. Mutchie explained a shoofly is an extension of the roadway as a temporary bypass to accommodate semi -trucks, and road repair is due to an extensive hydrocarbon release, requiring excavation beyond the point of typical remediation. Ms. Mutchie responded to Commissioner Kirkmeyer's inquiry, stating the current schedule aims to complete paving by December 16, 2020, before the ground freezes, but staff is willing to delay the closure until the end of October 2020 to accommodate sugar beet operations. Patrick Groom, representative of DCP Operating Company, LP, recommended maintaining the current schedule to ensure paving abilities and to contain the spill contamination. Commissioner James moved to approve said closure. The motion was seconded by Commissioner Moreno and it carried unanimously. PLANNING: 1) CONSIDER APPLICATION FOR SMALL BUSINESS INCENTIVE PROGRAM AND AUTHORIZE RELEASE OF ECONOMIC DEVELOPMENT TRUST FUNDS (TIER I) - BEAR CAVE WRESTLING, LLC: Tom Parko, Director of the Department of Planning Services, stated the application provides funding in the amount of $11,967.64 from the Economic Development Trust Fund and he assured the business meets all of the Tier I program criteria. In response to Commissioners James and Moreno, Mr. Parko shared the facility is a private recreation center where children wrestle and staff iniated the application process by contacting the applicant to explain available funds. Commissioner James moved to approve said application. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. el 2) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR-977 - DAVID, MANDY, AND LOGAN WOLFE: Diana Aungst, Department of Planning Services, summarized the property location, detailed the Use by Special Review Permit, USR-977, was approved on October 7, 1992, and presented the applicant's request to divide the property into two (2) 80 -acre parcels, vacating the USR from the northeastern portion of the property. David Wolfe, applicant, detailed the property usage and stated he does not wish to revise the number of events he is able to hold per year; Commissioner Kirkmeyer assured those conditions will not be altered, but the number of animals allowed Minutes, Wednesday, September 23, 2020 Page 4 2020-2914 BC0016 on the property will be decreased by half. Commissioner Kirkmeyer moved to approve said partial vacation. The motion was seconded by Commissioner Moreno and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:33 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: datiftwv C•vi Weld County Clerk to the Board /4. eputy Clerk to the Board MikeFeeman, Chair Stev-/ oreno, o -Tern Minutes, Wednesday, September 23, 2020 Page 5 2020-2914 BC0016 ATTENDANCE LIST O9/2 3 /2© NAME""- PLEASE PRINT. LEGIBLY DRESS CITY, STATE ZIP) EMAIL. COUNT( tT RESIDENCE SPEAKING (YIN)? (YIN)? Voc \ce- 2,/a /& 12 _+,�,`�Y ��oo�,-z Hello