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Home My WebLink About20202519.tiffRESOLUTION RE: APPROVE FDP COST REIMBURSEMENT SUBAWARD AGREEMENT AND AUTHORIZE CHAIR TO SIGN - DENVER HEALTH AND HOSPITAL AUTHORITY (DHHA) WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a FDP Cost Reimbursement Subaward Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Denver Health and Hospital Authority (DHHA), commencing July 1, 2020, and ending June 30, 2021, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the FDP Cost Reimbursement Subaward Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Denver Health and Hospital Authority, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of August, A.D., 2020, nunc pro tunc July 1, 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: da,f4A, `• :�,� 0 1 '''-K•c Mike Freeman, Chair Weld County Clerk to the Board BY: Deputy Clerk to the Boar Steve,/lyforeno, Pro-Tem K. James APPROVE zvAS !:;� . �.,�;, �1 XCUSED arbara Kirkmeyer ounty Attorney �� V� -ti, • Date of signature: oV/2-0/20 Kevin D. Ross CC: HLCTG) 04/27/21 2020-2519 HL0052 Co-, jL :: 4 399 Memorandum TO: Mike Freeman, Chair Board of County Commissioners FROM: Mark Lawley Deputy Director Department of Public Health & Environment DATE: August 6, 2020 SUBJECT: Alliance for HPV Free Colorado Subaward Agreement with Denver Health & Hospital Authority For the Board's approval is the FY2020-2021 HPV Free Colorado Subaward Agreement between the Denver Health and Hospital Authority (DHHA) and the Weld County Board of Commissioners for the benefit and use of the Weld County Department of Public Health and Environment (WCDPHE) for the Immunization Program. The Alliance for HPV Free Colorado is a collaborative project funded by the Cancer Cardiovascular and Chronic Pulmonary Disease Grants Program working to decrease rates of the Human Papillomavirus (HPV) in a 15 -county region across Colorado. The goal is to implement a multidisciplinary, socioecological approach that results in a sustainable increase in completion of the HPV vaccine series for eleven to seventeen -year -olds. These funds will be used to promote and champion HPV vaccine education and awareness, implement a health systems approach to increase adherence to national HPV vaccination guidelines among practices and providers, implement a targeted communication plan for parents of teens, and measure HPV vaccination rates, which have increased in Weld County since our participation in this project. With the approval of this contract, Weld County will be reimbursed up to $40,280.00 by Denver Health and Hospital Authority for the project term of July 1, 2020, through June 30, 2021. No new FTE will be required to perform the deliverables under this collaborative agreement with DHHA, they can be met with existing staff. Assistant County Attorney, Karin MacDougal has reviewed the terms of this Agreement and determined them to be acceptable. The Board approved placement of this Agreement on the Board's agenda via pass -around dated August 3, 2020. I recommend approval of this HPV Free Colorado Subaward Agreement with DHHA. cc : HL OneaBC 2020-2519 ©8/17 kiL 0062 DocuSign Envelope ID: 5275308B-5870-4800-8AA3-57E02ECAEA6F FDP Cost Reimbursement Subaward Agreement Prime Sponsor (Non-federal): Colorado Department of Public Health Pass -Through Entity (PTE): Subrecipient: Denver Health and Hospital Authority Weld County Department of Public Health and Environment PTE PI: Judith Shlay Sub PI: N/A Prime Sponsor Award # 2019-0127 OL#3 I Subaward No:IA18-0055-S008-A01 Project Title: A35 CCPD Alliance for HPV Free Colorado 2020-21 Subaward Period of Perform nce (Budget'eriodl: Amount Funded This Action (USD): 40,280.00 9 Start: 07/01/2020 1 End: 06/30/2021 I Estimatcd Proiect Period fdincrementa8y t Incrementally Estimated Total (USD): 180,064.00 Start: 07/01/2019 End 0/2021 I Terms and Conditions 1. PTE hereby awards a cost reimbursable subaward, as described above, to Subrecipient. The Statement of Work and budget for this Subaward are as shown in Attachment 5. In its performance of Subaward work, Subrecipient shall be an independent entity and not an employee or agent of PTE. 2. Subrecipient shall submit invoices not more often than monthly and not less frequently than quarterly for allowable costs incurred. Upon the receipt of proper invoices, the PTE agrees to process payments in accordance with this Subaward and 2 CFR 200.305. All invoices shall be submitted using Subrecipient's standard invoice, but at a minimum shall include current and cumulative costs (including cost sharing), Subaward number, and certification, as required in 2 CFR 200.415 (a). Invoices that do not reference PTE Subaward number shall be returned to Subrecipient. Invoices and questions concerning invoice receipt or payments shall be directed to the party's I Administrative 'Contact, shown in Attachment 3A. 3. A final statement of cumulative costs incurred, including cost sharing, mark INAL" must be submitted to PTE's !Administrative pontact, as shown in Attachment 3A, not later than days after the Budget Period end date. The final statement of costs shall constitute Subrecipient's final financial report. 4. All payments shall be considered provisional and are subject to adjustment within the total estimated cost in the event such adjustment is necessary as a result of an adverse audit finding against the Subrecipient. 5. Matters concerning the technical performance of this Subaward shall be directed to the appropriate party's Principal Investigator as shown in Attachments 3A and 3B. Technical reports are required as shown in Attachment 4. 6. Matters concerning the request or negotiation of any changes in the terms, conditions or amounts cited in this Subaward, and any changes requiring prior approval, shall be directed to each party'slAuthorized Official (Contact, as shown in Attachments 3A and 3B. Any such change made to this Subaward requires the written approval of each party's Authorized Official, as shown in Attachments 3A and 36. 7. The PTE may issue non -substantive changes to the Period of Performance and budget Unilaterally Unilateral modification shall be considered valid 14 days after receipt unless otherwise indicated by Subrecipient when sent to Subrecipient's Administrative Contact, as shown in Attachment 3B. 8. Each party shall be responsible for its negligent acts or omissions and the negligent acts or omissions of its employees, officers, or directors, to the extent allowed by law. 9. Either party may terminate this Subaward with 30 days written notice to the appropriate party's Authorized Official Contact, as shown in Attachments 3A and 3B. PTE shall pay Subrecipient for termination costs as allowable Uniform Guidance, 2 CFR 200, or 45 CFR Part 75 Appendix IX, as applicable. 10. By signing this Subaward, including the attachments hereto which are hereby incorporated by references' Subrecipient certifies that it will perform the Statement of Work in accordance with the terms and conditi; Subaward and the applicable terms of the Prime Agreement. The parties further agree that they intend comply with all applicable laws, regulations and requirements. under j . o r' J" s • - ., It61 ( ,•�!"�; By an Authorized Official of Pass -through Entity: 8/2112.1444d3.1.0___/LULU I�, By an Authorized Official of Subrecipient: , ;fir f! i C�o3.z% Name:'A��.lti Dr<e e.. Date Name: Mike Freeman I Date Title: Di rector, SPARO Title: hair, Weld County Board of Commissioner AUG 17 2020 S FDP OCT 2018 QOaa-asl9 Attachment 1 Certifications and Assurances Subaward Number: A18 -0055 -S008 -A01 Certification Regarding Lobbying (2 CFR 200.450) By signing this Subaward, the Subrecipient Authorized Official certifies, to the best of his/her knowledge and belief, that no Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement in accordance with 2 CFR 200.450. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or intending to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," to the PTE. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Debarment, Suspension, and Other Responsibility Matters (2 CFR 200.213 and 2 CFR 180) By signing this Subaward, the Subrecipient Authorized Official certifies, to the best of his/her knowledge and belief that neither the Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency, in accordance with 2 CFR 200.213 and 2 CFR 180. Audit and Access to Records Per 2 CFR 200.501- 200.521, Subrecipient certifies that it will provide notice of any adverse findings which impact this Subaward and will provide access to records as required by parts 2 CFR 200.336, 200.337, and 200.201 as applicable. If Subrecipient is not subject to the Single Audit Act, then Subrecipient will provide notice of the completion of any required audits and provide access to such audits upon request. Program for Enhancement of Contractor Employee Protections (41 U.S.C 4712) Subrecipient is hereby notified that they are required to: inform their employees working on any federal award that they are subject to the whistleblower rights and remedies of the pilot program; inform their employees in writing of employee whistleblower protections under 41 U.S.C §4712 in the predominant native language of the workforce; and include such requirements in any agreement made with a subcontractor or subgrantee. The Subrecipient shall require that the language of the certifications above in this Attachment 1 be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Use of Name Neither party shall use the other party's name, trademarks, or other logos in any publicity, advertising, or news release without the prior written approval of an authorized representative of that party. The parties agree that each party may use factual information regarding the existence and purpose of the relationship that is the subject of this Subaward for legitimate business purposes, to satisfy any reporting and funding obligations, or as required by applicable law or regulation without written permission from the other party. In any such statement, the relationship of the parties shall be accurately and appropriately described. Attachment 2 Prime Award Terms and Conditions Required Data Elements The data elements required by Uniform Guidance are incorporated' as entered. This Subaward Is: FlResearch & Development n Service Subaward Number A18 -0055 -S008 -A01 Federal Award Issue Date FAIN CFDA No. N/A I N/A CFDA Title N/A Key Personnel per Prime Agreement General Terms and Conditions By signing this Subaward, Subrecipient agrees to the following: 1. To abide by the conditions on activities and restrictions on expenditure of sponsored funds in appropriations acts that are applicable to this Subaward to the extent those restrictions are pertinent. This includes any recent legislation noted on the roonsos website: 2. 2 CFR 200 3. The Sponsor's grants policy guidance, including addenda in effect as of the beginning date of the period of performance or as amended found at: 4. Research Terms and Conditions, including any Sponsor's specific requirements found at: N/A except for the following : a. No -cost extensions require the written approval of the PTE. Any requests for a no -cost extension shall be directed to the Financial Contact shown in Attachment 3A, not less than 30 days prior to the desired effective date of the requested change. b. Any payment mechanisms and financial reporting requirements described in the applicable Sponsor Terms and Conditions and are replaced with Terms and Conditions (1) through (4) of this Subaward; and c. Any prior approvals are to be sought from the PTE and not the Sponsor. d. Title to equipment as defined in 2 CFR 200.33 that is purchased or fabricated with research funds or Subrecipient cost sharing funds, as direct costs of the project or program, shall vest in the Subrecipient subject to the conditions specified in 2 CFR 200.313. e. Prior approval must be sought for a change in Subrecipient PI or change in Key Personnel (defined as listed in the Prime Award). 5. Treatment of program income: Additive This section intentionally left blank Special Terms and Conditions: Copyrights: Subrecipient grants to PTE an irrevocable, royalty -free, non -transferable, non-exclusive right and license to use, reproduce, make derivative works, display, and perform publicly any copyrights or copyrighted material (including any computer software and its documentation and/or databases) first developed and delivered under this Subaward solely for the purpose of and only to the extent required to meet PTE's obligations to the Sponsor under its Prime Award. Subrecipient grants to PTE the right to use any written progress reports and deliverables created under this Subaward solely for the purpose of and only to the extent required to meet PTE's obligations to the Sponsor under its Prime Award. Data Rights: Subrecipient grants to PTE the right to use data created in the performance of this Subaward solely for the purpose of and only to the extent required to meet PTE's obligations to the Sponsor under its Prime Award. Data Sharing and Access (Check if applicable): nSubrecipient agrees to comply with the Sponsor's data sharing and access requirements as reflected in the Prime Award (or in the special terms below) and the Data Management/Sharing Plan submitted to the Sponsor and ( attached. Promoting Objectivity in Research (COI): Subrecipient must designate herein which entity's Financial Conflicts of Interest policy (COI) will apply: Subrecipient If applying its own COI policy, by execution of this Subaward, Subrecipient certifies that its policy complies with the requirements of the relevant Federal Awarding Agency as identified herein: 42 CFR Part 50 Subpart F Subrecipient shall report any financial conflict of interest to PTE's Administrative Representative or COI contact, as designated on Attachment 3A. Any financial conflicts of interest identified shall, when applicable, subsequently be reported to Federal Awarding Agency. Such report shall be made before expenditure of funds authorized in this Subaward and within 45 days of any subsequently identified COI. Work Involving Human or Vertebrate Animals (Select Applicable Options) nNo Human or Vertebrate Animals This section left intentionally blank. Human Subjects Data (Select One) Not Applicable This section left intentionally blank Additional Terms In connection with the performance of work under this contract, SUBRECIPIENT may not refuse to hire, discharge, promote or demote, or discriminate in matters of compensation against any person otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status, sexual orientation, gender identity or gender expression, marital status, or physical or mental disability. SUBRECIPIENT shall insert the foregoing provision in all subcontracts. i _ Attachment 3A Pass -Through Entity (PTE) Contacts i Subaward Number: A18 -0055 -S008 -A01 PTE Information Entity Name: Legal Address: Website: Denver Health and Hospital Authority 777 Bannock Street Denver, CO 80204-4057 www.denverhealth.org PTE Contacts Central Email: Principal Investigator Name: Email: sparo@dhha.org Judith Shlay Judith.Shlay@dhha.org Administrative Contact Name: Email: Telephone Number: 303-602-3714 Tiffany Jerrod Tiffany.Jerrod@dhha.org COI Contact email (if different to above): Financial Contact Name: Email: Telephone Number: 303-602-7262 sparo@dhhaorg Tamara Wilde Tamara.Wilde@dhha.org Email invoices?® Yes O No Invoice email (if different): Authorized Official Name: Email: Telephone Number: 303-602-7063 Nikki.Pham@dhha.org Amanda Breeden, MA, CRA sparo@dhha.org Telephone Number: 303.602.7046 PI Address: 777 Bannock Street, MC 2800 Denver, CO 80204-4057 Administrative Address: 777 Bannock Street, MC 1952 Denver, CO 80204-4057 Invoice Address: 777 Bannock Street, MC 2800 Denver, CO 80204-4057 i _ Attachment 3B Subrecipient Contacts i Subrecipient Information for FFATA reporting Entity's DUNS Name: EIN No.: DUNS: Parent DUNS: Place of Performance Address Subaward Number: A18 -0055 -S008 -A01 Institution Type: Currently registered in SAM.gov: O Yes © No Exempt from reporting executive compensation:© Yes© No (if no, complete 3Bpg2) This section for U.S. Entities: Congressional District: Zip Code Look -up Zip Code+4: i Subrecipient Contacts Central Email: Website: Principal Investigator Name: Email: Administrative Contact Name: Email: N/A Financial Contact Name: Telephone Number: Telephone Number: Email: Invoice/Payment Email: Authorized Official Name: Email: Telephone Number: Telephone Number: Legal Address: Administrative Address: Payment Address: i _ Attachment 3B-2 Highest Compensated Officers i Subaward Number: A18 -0055 -S008 -A01 Subrecipient: Institution Name: PI Name: Weld County Department of Public Health and Environment N/A Highest Compensated Officers The names and total compensation of the five most highly compensated officers of the entity(ies) must be listed if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does not have access to this information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See FFATA § 2(b)(1) Internal Revenue Code of 1986. Officer 1 Name: Officer 1 Compensation: Officer 2 Name: Officer 2 Compensation: Officer 3 Name: Officer 3 Compensation: Officer 4 Name: Officer 4 Compensation: Officer 5 Name: Officer 5 Compensation: Attachment 4 Reporting and Prior Approval Terms Subaward Number: A18 -0055 -S008 -A01 Subrecipient agrees to submit the following reports (PTE contacts are identified in Attachment 3A): Technical Reports: Monthly technical/progress reports will be submitted to the PTE's of the end of the month. Principal Investigator within 15 days of Quarterly technical/progress reports will be submitted within 30 days after the end of each project quarter to the PTE's ( Principal Investigator Annual technical / progress reports will be submitted within 30 days prior to the end of each budget period to the PTE's Principal Investigator . Such report shall also include a detailed budget for the next Budget Period, updated other support for key personnel, certification of appropriate education in the conduct of human subject research of any new key personnel, and annual IRB or IACUC approval, if applicable. A Final technical/progress report will be submitted to the PTE's Principal Investigator within 30 days of the end of the Project Period or after termination of this award, whichever comes first. Technical/progress reports on the project as may be required by PTE's to satisfy its reporting obligations to the Sponsor. Principal Investigator in order for the PTE Prior Approvals: Carryover: Carryover is restricted for this subaward by the: Submit carryover requests to the Financial Contact Pass -Through Entity Other Reports: E11In accordance with 37 CFR 401.14, Subrecipient agrees to notify PTE's days after Subrecipient's inventor discloses invention(s) in writing to Subrecipient's personnel responsible for patent matters. The Subrecipient will submit a fin I invention report using Sponsor specific forms to the PTE's Authorized Official within 60 days of the end of the Project Period to be included as part of the PTE's final invention report to the Sponsor. A negative report is required: Authorized Official 45 No riProperty Inventory Report (only when required by Sponsor), specific requirements below. Other Special Reporting Requirements: i _ Attachment 5 Statement of Work, Cost Sharing, Indirects & Budget i Subaward Number: A18 -0055 -S008 -A01 Statement of Work °Below ()Attached, ri pages If award is FFATA eligible and SOW exceeds 4000 characters, include a Subrecipient Federal Award Project Description Budget Information Indirect Information Indirect Cost Rate (IDC) Applied Rate Type: Modified Total Direct Costs 17.96 Cost Sharing If Yes, include Amount: $ Budget Details ° Below () Attached, []pages Budget Totals Direct Costs $ Indirect Costs $ Total Costs $ 34,147.00 6,133.00 40,280.00 All amounts are in United States Dollars Subaward Number: A18 -0055 -S008 -A01 Attachment 6 Prime Award and any additional documents The following pages include the Prime Award and if applicable any additional documentation referenced throughout this Subaward. Not incorporating the Prime Award or any additional documentation to this Subaward. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT SCOPE OF WORK This scope of work applies to the Cancer, Cardiovascular, and Chronic Pulmonary Disease Program (CCPD) with grant monies received from the Colorado Department of Public Health and Environment. Amount: $40,280.00 Period of Performance: July 01, 2020 — June 30, 2021 Definitions: 1. ACCORDS: Adult and Child Consortium for Health Outcomes Research and Delivery Science 2. ACIP: The Advisory Committee on Immunization Practices 3. Advisory Council: The Alliance Advisory Council is a group of subject matter experts who contribute to identifying gaps, new needs, and growth for our project. The Advisory Council's goal is to strengthen interagency connections by aligning stakeholder goals and strategies that address challenges to increased HPV vaccination rates. 4. AFIX: Assessment, Feedback, Incentives, and eXchange Program from the Centers for Disease Control and Prevention (CDC) is an immunization quality improvement (QI) process designed to increase immunization coverage rates, decrease missed opportunities to vaccinate, and improve standards of immunization practices at the provider clinic level. 5. Alliance: The Alliance for HPV Free Colorado; this collaborative Alliance is comprised of grant subcontractors, state and local immunization programs, public and private health providers, academic institutions, medical societies, professional organizations addressing immunizations and cancer prevention, youth -serving organizations, and immunization advocacy groups. The Alliance encompasses all committees and groups on our project. 6. Alliance Communications Committee: The Communications Committee will develop and implement a regional public information campaign and provide quarterly reports to the Alliance. 7. Alliance Dental Workgroup: The Dental Workgroup will oversee development of the framework and materials to help dentists improve their support of the HPV vaccine. 8. Alliance Health Systems Committee: The Health Systems Committee will oversee, create and implement a plan to help health systems utilize quality improvement approaches to engage providers and strengthen their recommendation for HPV vaccination. 9. Alliance Education Workgroup: The Education Workgroup will oversee development of provider education series, training of local public health departments, and implementation of practice intervention 10. Alliance Rural/Frontier Adaptation Workgroup: The Rural/Frontier Adaptation Workgroup will oversee adaptation of communications and health systems materials for rural and frontier Colorado. 11. Alliance Steering Committee: The Steering Committee exists to oversee, manage and guide the overall grant, including the work of the Advisory Council and all subcommittees. 12. BCPH: Boulder County Public Health 13. BPHE: Broomfield Public Health and Environment 14. CCC HPV Task Force: Colorado Cancer Coalition HPV Vaccination Task Force 15. CCPD: Cancer, Cardiovascular Disease, and Pulmonary Disease Grants Program 16. CDC: Centers for Disease Control and Prevention 17. CDPHE: Colorado Department of Public Health and Environment 18. CIIS: Colorado Immunization Information System 19. DHHA: Denver Health and Hospital Authority 20. DPH: Denver Public Health 21. Fifteen county jurisdiction: Adams, Arapahoe, Boulder, Broomfield, Denver, Douglas, Jefferson, Larimer, Logan, Morgan, Phillips, Sedgwick, Washington, Weld and Yuma counties 22. HPV: Human Papillomavirus 23. IBIS: Immunization Business Intelligence System; a sustainable infrastructure to analyze and utilize data on HPV vaccination rates Page 1 of 6 24. IC: Immunize Colorado 25. JCPH: Jefferson County Public Health 26. LCDHE: Larimer County Department of Health and Environment 27. LPHA: Local Public Health Agency 28. NCHD: Northeast Colorado Health Department 29. Outreach Roadmap: Document outlining plan for reaching out to and gaining buy -in from health systems partners that may be interested in working with the Alliance to improve vaccination rates. 30. QI: Quality Improvement 31. RCCOs/RAEs: Regional Care Collaborative Organizations/Regional Accountable Entities 32. SMART: Specific, Measurable, Achievable, Realistic, and Timely 33. TCHD: Tri-County Health Department 34. WCDPHE: Weld County Department of Public Health and Environment Quarter timelines: Quarter 1: July 1 -September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1- June 30 Project Title: Alliance for HPV Free Colorado Principal Investigator: Judith Shlay Program Manager: Tiffany Jerrod As a sub -contractor of DHHA, WCDPHE will perform the following scope of work related to the implementation and ongoing management of the CCPD grant "Alliance for HPV Free Colorado." Scope of work assignments are delineated by the approved HPV Alliance work plan for the following objectives and activities of the project. Deliverables are the responsibility of the staff appointed by WCDPHE. Goal: No later than the expiration date of this contract, the Alliance for HPV Free Colorado aims to implement a multidisciplinary approach that results in a sustainable increase in completion of the HPV vaccine series for 11-17 year -olds in a fifteen county region. Our four objectives are to: 1. Utilize community and partner stakeholders, including an HPV Advisory Council, to promote and champion HPV vaccine education and awareness, 2. Plan and implement a health systems approach to increase adherence to national HPV vaccination guidelines among practices and providers, 3. Adapt and implement a targeted communications plan to increase demand for and knowledge about the HPV vaccine among parents/guardians of adolescents aged 11-17 years, and 4. Utilize sustainable analytic infrastructure to measure HPV vaccination rates. Work Plan: Primary Activity #1 The Subcontractor shall participate in the Alliance Steering Committee and complete applicable administrative activities. Sub -Activities #1 1. The Subcontractor shall participate in a minimum of (10) regularly scheduled Steering Committee meetings and complete resulting meeting action items as assigned. 2. The Subcontractor shall participate in project strategic planning sessions. 3. The Subcontractor shall participate in regular Alliance subcommittee engagement and Page 2 of 6 satisfaction surveys. 4. The Subcontractor shall provide data for project evaluation reports as requested. 5. The Subcontractor shall support the Alliance in updating project sustainability plan. Primary Activity #2 The Subcontractor shall participate in the Alliance Advisory Council. Sub -Activities #2 1. The Subcontractor shall attend regularly scheduled quarterly HPV Advisory Council meetings, including subcommittee members as requested. 2. The Subcontractor shall plan, prepare and facilitate agenda items if requested. 3. The Subcontractor shall complete the Advisory Council member engagement survey. Primary Activity #3 The Subcontractor shall assist in planning and implementing a health systems approach to increase adherence to national HPV vaccination guidelines among practices and providers. Sub -Activities #3 1. The Subcontractor shall participate in regularly scheduled Health System Committee meetings. 2. The Subcontractor shall help identify training needs for individuals who will be working with health systems to inform a training guide for effectively guiding systems on HPV vaccination best practices. 3. The Subcontractor shall train individuals who will be working with health systems on how to assess systems' needs and to utilize the implementation plan to address identified needs. 4. The Subcontractor shall identify and meet with a minimum of one (1) health system using the outreach roadmap. 5. The Subcontractor shall guide and support interested and ready health systems in increasing their HPV vaccination rates by using the implementation plan. 6. The Subcontractor shall help update the outreach roadmap based on feedback from health systems and committee members. 7. The Subcontractor shall help update the implementation plan based on feedback from health systems and committee members. 8. The Subcontractor shall help finalize and execute the health systems evaluation plan. 9. The Subcontractor shall participate in regularly scheduled Education Workgroup meetings. 10. The Subcontractor shall support adaptations to educational materials and keep up-to- date on most recent HPV-related research and information. 11. The Subcontractor shall help plan and host a minimum of two (2) education events. 12. The Subcontractor shall collect and input relevant survey data after trainings are complete. 13. The Subcontractor shall help lead education train -the -trainer training sessions with Workgroup members. 14. The Subcontractor shall support practices interested in participating in the practice intervention, as needed/requested, while using the Alliance/AFIX integration plan. 15. The Subcontractor shall collaborate with Health Systems Committee to plan and train individuals and systems in implementing health systems interventions related to educational or practice intervention activities. Primary Activity #4 The Subcontractor shall assist in implementing a targeted communications plan to increase demand for and knowledge about the HPV vaccine among parents/guardians of adolescents aged 11-17 years. Page 3 of 6 Sub -Activities #4 1. The Subcontractor shall participate in regularly scheduled Communications Committee meetings. 2. The Subcontractor shall review results of Year 1 paid, earned, and owned media campaigns metrics and offer recommendations for improvements. 3. The Subcontractor shall assist in planning and implementing an evaluation of paid media campaign. 4. The Subcontractor shall review the results of the evaluation and offer recommendations for improvements. 5. The Subcontractor shall assist in research efforts, including analyzing focus groups data, for adapting communications campaign for rural/frontier and/or Spanish-speaking audiences. 6. The Subcontractor shall support adaptation and provide feedback on campaign materials, including for Spanish-speaking and rural/frontier audiences. 7. The Subcontractor shall provide guidance based on knowledge of local markets where strategic input on campaign creative or media placements is needed. 8. The Subcontractor shall place campaign content on their social media platforms and report on content impact. 9. The Subcontractor shall coordinate, track, and support earned media requests. 10. The Subcontractor shall participate in reviews of requests to share the campaign with other organizations on a case -by -case basis. 11. The Subcontractor participate in campaign dissemination efforts, such as presentations phone calls, or articles. 12. The Subcontractor shall be prepared to and will take on specific duties of the Committee Chair, as agreed upon by the Committee, should the Chair fall sick, go on vacation or otherwise be unable to execute their duties during a specific period of time. 13. The Subcontractor shall support the Health Systems Committee, Dental Workgroup, and Education Workgroup in creating and executing relevant communications materials. 14. The Subcontractor shall assist in continuing to recruit HPV vaccine parent spokespeople for communications campaign. 15. The Subcontractor shall assist in training HPV vaccine parent spokespeople for communications campaign. 16. The Subcontractor shall integrate HPV parent vaccine spokespeople/advocates into local media efforts. Primary Activity #5 The Subcontractor shall assist in the work of utilizing sustainable analytic infrastructure to measure HPV vaccination rates. Sub -Activities #5 1. The Subcontractor shall assist with reviewing and interpreting data reports for subcommittees' use, including evaluation, population -level and practice -level reports. 2. The Subcontractor shall provide feedback on an IBIS sustainability plan, assessing future of IBIS and HPV data needs. 3. The Subcontractor shall provide feedback on exploring effectiveness of using CIIS and IBIS to track health system level data f/j'' ;Z2:,'f Zii- J" /r -,,M a lrrr��f�, fir <r .. /f ,I j F b:r - �,,. � �,,.,, ��,,,�,��; ,.�,�,f,�,,,,..,�,,f�j�� ,»�� :f f,��i,,� „,, %1�` �;�,�.,,�, � ;�. ; 1 fff �,� ,, Completion Date Deliverables 1. The Subcontractor shall submit an electronic Progress Report for relevant subcommittees to the Program Manager. No later than 5 days before end of Q1, Q2, Q3, and Q4. 2. The Subcontractor shall submit responses to all participant engagement and satisfaction surveys following all relevant Alliance committees and workgroups. No later than 5 days before end of Q2 and Q4. 3. The Subcontractor shall submit a report of monthly metrics, as agreed upon by the Communications Committee, regarding No later than 5 days before end of Q2 and Q4. Page 4 of 6 placements and reach of all campaign materials disseminated. 4. The Subcontractor shall submit feedback on report of pre- campaign evaluation results. No later than 5 days before end of Ql . 5. The Subcontractor shall submit feedback on final paid, earned, and owned media plans. No later than 5 days before end of Ql. 6. The Subcontractor shall submit feedback on pre- and post- campaign evaluation report and recommendations for future changes. No later than 5 days before end of Q3. 7. The Subcontractor shall submit feedback on Spanish- language and rural/frontier adapted materials. No later than 5 days before end of Q2. 8. The Subcontractor shall submit the names and locations of the health systems invited and committed to working with Alliance. No later than 5 days before end of QI, Q2, Q3, and Q4. 9. The Subcontractor shall submit feedback on materials created guide for effectively guiding systems on HPV vaccination best practices. No later than 5 days before end of Q2 and Q4. 10. The Subcontractor shall submit feedback on updated facilitator guide. No later than 5 days before end of Q3. 11. The Subcontractor shall submit feedback on final health systems evaluation report. No later than 5 days before end of Q4. 12. The Subcontractor shall submit feedback on updated outreach roadmap for engaging healthcare systems in promoting HPV vaccination. No later than 5 days before end of Q4. 13. The Subcontractor shall submit feedback on updated implementation plan for guiding healthcare systems through HPV vaccination best practices. No later than 5 days before end of Q4. 14. The Subcontractor shall submit list of hosted provider education events with number of attendees and training materials used. No later than 5 days before end of Q1, Q2, Q3, and Q4. 15. The Subcontractor shall submit any training materials used in provider education events. No later than 5 days before the end of Q2 and Q4. 16. The Subcontractor shall submit feedback on the adapted dental protocol evaluation plan and tools. No later than 5 days before the end of Q l . 17. The Subcontractor shall submit feedback on the updated dental protocol implementation guide. No later than 5 days before end of Q2. 18. The Subcontractor shall submit feedback on adapted HPV training and practice intervention tools to be a web -based for increased access and sustainability of educational resources for dental professionals. No later than 5 days before end of Q4. 19. The Subcontractor shall submit feedback on the final sustainability plan. No later than 5 days before end of Q4. Method of Accountability: Subcontractor will attend meetings and submit quarterly progress reports when requested. Page 5 of 6 Budget: Personnel Position Health Immunization Communications Program Subtotal Educator/Navigator Supervisor Salaries RN Specialist/PIO Educator Salary $77,251 $66,675 $77,251 $136,221 $357,399 Fringe (38.93%) $30,074 $25,956 $30,074 $53,031 $139,135 % 10% Effort # months 12 8% 12 5% 12 5% 12 $10,733 $7,410 $5,366 $9,463 $32,972 Cost Other Expenses Cost per # # Trainings (1-2 per yr), Provider per yr), education Meetings (4-6 (8-10 per Mileage yr). $0.555 1,000 $555 Office/Other Operating Supplies $10 12 $120 Health systems materials $100 2 $200 Food/snacks for provider visits $50 6 $300 $0 $0 Subtotal Other $1,175 Total Direct Cost (TDC) $34,147 Indirect @ 17.96% $6,133 Total $40,280 AU or Activity to be charged: AU 43028220 Collaborative Agreement Because the Alliance for HPV Free Colorado is a collaborative effort among multiple organizations, it is imperative that each subcontracting organization actively communicate with DPH staff and other subcontracted organizations regarding the progress of deliverable and activity completion. As part of communicating the progress of deliverable completion, each subcontracting organization will participate in efforts to publish best practices and outcomes of our strategies. Payment Terms In voices Electronic invoices should be submitted within 30 days of each month to the Program Manager, Tiffany Jerrod, Tifany.Jerrodndhha. org and Nikki.Pham@dhha.org. Page 6 of 6 Contract Form New Contract Request Entity Information Entity Name* Entity ID* DENVER HEALTH AND HOSPITAL @00015139 AUTHORITY Contract Name* Contract ID DENVER HEALTH ALLIANCE FOR HPV FREE COLORADO 3999 Contract Status CTB REVIEW Contract Lead* TGEISER ❑ New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # tgeiser@coweldco_ us Contract Description* DENVER HEALTH & HOSPITAL AUTHORITY ALLIANCE FOR HPV FREE COLORADO FY20-21 FOP REIMBURSEMENT SUBAWARD AGREEMENT A18 -0055 -S008 -A01 Contract Description 2 FY19-20 SUBAWARD AGREEMENT Alb -0055 -S008 -A01 Contract Type* AGREEMENT Amount* $40,230.00 Renewable* NO Automatic Renewal NO Grant YES IGA NO Department HEALTH Department Email CM-Health@weldgov corn Department Head Email CM-Heatth- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORN EY@WELD GOV COM Grant Deadline Date If this is a renewal enter previous Contract ID 3065 If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 08/12/2020 Due Date 08/082020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date 07/01/2020 Review Date* 04/15/2021 Renewal Date Termination Notice Period Committed Delivery Date Expiration Date* 06/30/2021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head TANYA GEISER DH Approved Date 08/11/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 08/17/2020 Originator TGEISER Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 08/12/2020 Tyler Ref # AG 081720 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 08/12/2020 Submit Hello