HomeMy WebLinkAbout20203748.tiffRESOLUTION
RE: APPROVE CONTRACT FOR 2021 VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) GRANT FOR WELD COUNTY LAW ENFORCEMENT VICTIM SERVICES AND
AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the 2021 Victim Assistance
and Law Enforcement (VALE) Grant for Weld County Law Enforcement Victim Services between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Sheriff's Office, and the Victim Assistance Law Enforcement
(VALE) Board, commencing January 1, 2021, and ending December 31, 2021, with further terms
and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the 2021 Victim Assistance and Law Enforcement (VALE)
Grant for Weld County Law Enforcement Victim Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, and the Victim Assistance and Law Enforcement (VALE) Board, be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said contract.
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2020-3748
SO0041
CONTRACT FOR 2021 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR
WELD COUNTY LAW ENFORCEMENT VICTIM SERVICES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of December, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
� ' WELD COUNTY, COLORADO
ATTEST: d..„4.4)
Mike Freeman, Chair
Weld County Clerk to the Board
County orney
Date of signature: Li23
2020-3748
SO0041
/0 4///c5
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: VALE Grant contract for Victim Services
DEPARTMENT: Sheriffs Office DATE: 12-02-2020
PERSON REQUESTING: Donnie Patch
Brief description of the problem/issue:
Please review the VALE contract for approval and signatures.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve or deny contract. If contract is denied, then there will be a shortfall in funding for the victim
services unit, resulting in a reduction in services.
Recommendation:
Approval
Approve Schedule
Recommendation Work Session,
Mike Freeman, Chair
Scott K. James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin D. Ross
Other/Comments:
2020-3748
300091
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
November 30, 2020
Donald Patch
Weld County Sheriffs Office
1950 O Street
Greeley, CO 80631
RE: VALE Grant Contract January 1, 2021 through December 31, 2021
Weld County Law Enforcement Victim Services
Dear Donald,
Attached is the VALE contract for the upcoming grant cycle January 1, 2021 through December 31, 2021.
Agency's should be aware of any Special Conditions listed in number 8 of the contract.
Please note that contracts are in Adobe format again this year. Agencies may either gather electronic
signatures or print and return ONE COPY of the contract for physical signatures. If a physical copy of
the contract is submitted, it will be returned fully signed in an electronic copy. Contracts are due back
no later than December 18°', 2021.
After the VALE Board Chair signs the contract, it will be returned electronically for your agency's
records. The first quarter payment for the quarter January 1, 2021 through March 31, 2021 will be made
upon receipt of the signed contracts AND the 4th quarter report (October, November, December 2020) of
the current grant (if applicable).
Please contact me with any questions.
Sincerely,
.---A.;„ ,iL
Karol Patch
VALE Board Administrator
(970) 400-4748
kpatchna,co.weld.co.us
enclosures
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: Weld County Sheriffs Office
Grant Number: 2020-12
Project Title: Weld County Law Enforcement Victim Services
Grant Period: January 1, 2021 through December 31, 2021
Amount of Grant Award: $59,117.66
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by April 30, 2021, July
30, 2021, October 29, 2021 and January 31, 2022. Each quarterly report is cumulative, and the
final report must reflect the financial activities of the entire contract period. Financial Reporting
Forms will be provided by the local VALE Board. Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
April 30, 2021, July 30, 2021, October 29, 2021 and January 31, 2022. These reports must
address any special conditions that are listed in this contract. The final report must be cumulative
and reflect the activity of the entire contract period. Narrative Program Report forms will be
provided by the local VALE Board. Grant recipients are required to use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
6. Grantee agency will be paid in three quarterly installments of $14,779.41 and one last quarterly
payment of $14,779.43. The first payment will be sent in January 2021 after the signed contract and
final 2020 reports are received along with any reimbursement owed. The 2nd , 3rd and 4th quarter
payments will be sent after receipt and acceptance of the required quarterly Financial Report and
Narrative Program Report due April 30, 2021, July 30, 2021, October 29, 2021 and January 31,
2022.
7. Failure to comply with the reporting requirements may result in the Board's termination of this
Post Office Box 1167 — 915 Tenth Street - Greeley, CO 80632 - (970) 356.4010 -FAX (970) 352-8023
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
8. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for
a specific 19th JD VALE grant funded position which totals more than 100% of the total cost
for that position. The grantee agency must resolve the allocation of funds to the satisfaction
of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or
regular mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days
or more. Changes in grant funded personnel must be listed on the quarterly financial report
under "Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on
agency letterhead, of any change of an official and/or employee who is listed as a responsible
signatory on this 19th JD VALE grant funded project.
d. Thank you for your dedication to training staff on VRA and Crime Victim Compensation.
While we encourage continued staff training, no training is required for this grant year
contract.
9. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board or VALE Administrator prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2021 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to extend the current grant cycle. Such requests shall
include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2021 and
will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant and approved by the local VALE Board. Any funds not so expended
including funds lost or diverted to other purposes, shall be repaid to the local VALE fund no later
than 30 days after the end of the contract.
12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
Page I 2
implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
Page 13
The grantee agency, through the following electronic or original signatories, understands and agrees that
any VALE monies received in 2021 as a result of the awarding of the grant application shall be subject to
the terms of this contract.
Project Director:
Signature:
Printed Name and Title:
Date:
Donnie Patch, Undersheriff
DEO 1 6 2020
Financial Officer:
Signature: I.tcJ 4:24.,,c1_
Date:
DEO 1 6 2020
Printed Name and Title: Barbara J. Connolly, Controller
Authorized Official:
Signature:
Printed Name and Title: Mike Freeman, BOCC Chair
VALE Board
Signature:
Printed Name and Title: Ed McCray, hair of VALE Board
• The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
Date:
DEO 1 6 2020
Date: 12/22/2020
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project
Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or
city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the
county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office
- district attorney; institution of higher education - president of the institution or chair/dean of the appropriate
department; private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project director
or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such
as bylaws or resolutions) immediately following the signature page.
Page I 4
2ao-37L )
VALE PROJECT BUDGET SUMMARY INFORMATION
Complete chart under C
ntinuation Applicants ONLY, if applicable. Remaining columns will autopopul tofrom other tabs.
PROJECT FUNDS REQUESTED BUDGET:
Columns 2 and 3 will auto populate from other tabs
Continuation Applicants ONLY
2020
Current Grant Award
PERSONNEL
Job Position
Victim Specialist
Victim Specialist
Amount
$48,720
$22,918
Subtotal
EQUIPMENT
Subtotal
SUPPLIES AND OPERATING EXPENSES
Brochure printing costs
Subtotal
IN -STATE TRAVEL
Subtotal
$0
PROFESSIONAL SERVICES
Subtotal
TOTAL FUNDS: $71,638
ALL APPLICANTS
(Will populate from other tabs)
2021
Requested Budget
PERSONNEL
Job Position/NAME
Amount
Victim Specialist Barrios, I
$29,558.66
Victim Specialist Raeburn, C
$29,559.00
Position #3 Title
$0.00
Position #4 Title
$0.00
Position #5 Title
$0.00
Position #6 Title
$0.00
Position #7 Title
$0.00
Position #8 Title
$0.00
Position #9 Title
$0.00
Position #10 Title J
$0.00
Subtotal
$59,117.66
EQUIPMENT
1 $0
Item
#1
Item
#2
$0
Item
#3
$0
Item
#4
$0
Subtotal
$0
SUPPLIES & OPERATING EXPENSES
Brochure printing costs
Item #2
Item #3
Subtotal
IN -STATE TRAVEL
Item #1
Item #2
Item #3
Subtotal
PROFESSIONAL SERVICES
Professional #1
Professional #2
Subtotal
TOTAL FUNDS REQUESTED: $59,117.66
Continuation
Applicants
Increase or
Decrease
-39.33%
28.98%
-17.48%
#DIV/0!
-17.48%
Page
5
VALE PROJECT MANDATED GOALS
GOALS AND OBJECTIVES:
Goal 1, objectives 1 and 2, are mandatory for all applicants. Fill in # of victims and any "other" categories you will report
(under crimes).
GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical
needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with
the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims
during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once
using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the
primary victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in
the prior grant year who is continuing to receive services in the new grant year.
Estimated # of
Victims
Type of Crime
80
Child Physical Abuse
Estimated # of
Victims
Type of Crime
0
Human Trafficking
100
Child Sexual Abuse
40
Survivors of Homicide
20
DUI/DWAI
10
Robbery
700
Domestic Violence
300
Assault
40
Adult Sexual Assault
125
Other violent crimes such as hate and
bias crime, gang violence (menacing).
0
Adults Molested As Children
50
Other vehicular crimes (hit and run,
careless causing death, etc.)
5
Elder Abuse (including economic
exploitation and fraud crimes)
Other (Specify):
TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD:
1,470
Mandated Goals
Page 6
VALE PROJECT MANDATED GOALS
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of
service provided by your agency during the grant period.
A victim may receive the same type of service more than once (i.e. information) but the type of service can
El be counted only once during the grant period. An individual service category cannot exceed the total
number of victims listed in table A.
A victim may receive the same type of service more than once (i.e. information) and the service is counted
EJ every time during the grant period. An individual service category can exceed the total number of victims
listed in table A.
Estimated # of
Victims
Services
Estimated # of
Victims
Services
700
Crisis Counseling/Intervention (in
person)
1,470
Victim Compensation Assistance
(required)
770
Hotline/Crisis line Intervention
10
Intervention with employer, creditor,
landlord, or other
1,470
Follow-up (in -person or by phone)
70
Individual Advocacy
0
Therapy
30
Civil Legal Advocacy / Court
Accompaniment
0
Group Treatment/Support
0
Forensic Exam
0
Shelter/Safehouse (housed by agency)
150
Hospital/Clinic Response
700
Information / Referral
150
Language Services (interpretation)
30
Criminal Justice Support / Advocacy /
Court Accompaniment
20
Transportation
0
Emergency Financial Assistance
0
CASA or Youth Prevention Service
0
Civil Legal Attorney Assistance
1,470
Victim Rights Act Services
Mandated Goals
Page I 7
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Add at least one more goal with objectives but no more than three additional goals with no more than three
objectives per goal. Objectives must be measurable and specific. While an objective may relate to more than
one statute, pick the most relevant statute from the drop -down list below the objective. Refer to Notes and
Instructions on next page, use format provided below. NOTE: All cells except Goal rows will expand with typing.
Victim Services Unit staff is available to provide crisis services to all VRA-eligible crime victims, either in -person or
Goal 2: by -phone.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
The Victims Services Unit staff
will provide on -scene or in-
person crisis support to 700
victims per year.
Victims of crime will have
access to a victim
advocate when needed.
VSTracking website -
online victims services
statistic tracking program
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (a)
2
Staff will provide VRA
information to 1460 victims per
year.
Ensure crime victims are
aware of their rights and
available resources, as
designated in the VRA.
VSTracking website -
online victims services
statistic tracking program
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
3
Staff will provide 1460 victims,
per year, with Crime Victim
Compensation applications, and
assist them with the application
or refer them to the appropriate
person for assistance.
Ensure victims understand
CVC and can accurately
complete the application
for assistance.
VSTracking website -
online victims services
statistic tracking program
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
Support VRA compliance for all law enforcement agencies through effective training of Law Enforcement officers
Goal 3: and documentation of Law Enforcement compliance.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
Staff will meet with supervisory
staff at each agency served, on a
quarterly basis; the Sheriff's
Office and eight municipalities;
for a total of 36 meetings per
year.
Identify best VRA
compliance methods,
quality assurance,
challenges, and training
needs for the unit and
agency.
Advocates will complete a
standard form that
outlines the meeting and
submit the form to their
Sergeant and the
Undersheriff for review
and tracking.
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (a)
Project Specific Goals
Page 18
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
2
Staff will offer annual VRA
update training for all law
enforcement agencies served. A
minimum of 6 VRA classes will
be provided annually.
Ensure all partner agencies
are aware of any
legislative changes to the
VRA and their
responsibilities in VRA
compliance.
After each class is
presented, the class
outlines and attendance
rosters will be submitted
to the Sergeant and
Undersheriff for review
and tracking
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (a)
3
Staff will check with each agency
served, once per quarter, to
verify the current supply of VRA
brochures, and deliver
brochures to each agency
needing more; for a total of 32
checks per year.
Ensure agencies have an
adequate supply of VRA
brochures to provide to
victims.
Advocates will complete a
standard form that
indicates VRA brochures
were checked and
resupplied, as needed, and
submit the form to their
Sergeant and the
Undersheriff for review
and tracking.
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (a)
Victim Services Staff will ensure all required jail -centric notifications, regarding sentenced and/or arrested
Goal 4: offenders, are completed and documented.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
Staff will enter 240 victims per
year into the VINE system, for
notifications of offender release.
Ensure all victims are
registered for notification
upon release of the
offender, as required by
title 24
VSTracking website -
online victims services
statistic tracking program,
and VINE reports.
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
2
Staff will enter 120 victims per
year into the ArrestWatch
system for notifications of
offender arrest.
Ensure VRA compliance for
all agencies served, and
ensure all victims of VRA
crimes are afforded their
rights and are notified of
all required events.
VSTracking website -
online victims services
statistic tracking program,
and VINE reports.
01/01/2021
through
12/31/2021
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
Project Specific Goals
Page I 9
Contract Form
New Contract Request
Entity [nfonnat on
Entity Name*
Entity ID*
NINETEENTH JUDICIAL DISTRICT g•00004903
Contract Name*
2021 VALE GRANT AWARD - CONTRACT
Contract Status
CTB REVIEW
New Entity?
Contract ID
4305
Contract Lead
SKANETA
Contract Lead Email
skaneta@co.weld.co.us;
skohig ral@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
VICTIM ASSISTANCE AND LAW ENFORCEMENT GRANT AWARD; APPLICATION RQST REVIEWED VIA PA BY BOCC AND
APPROVED 7/1/2020
Contract Description 2
Contract Type*
GRANT
Amount*
,1 1 ?,56.
Renewable
ND
Automatic Renewal
NO
Grant
YES
IGA
Department
SHERIFF
Department Email
CM -Sh eri ffPwre ldgov.corn
Department Head Email
CM-Sheriff-
DeptHead@welddgov.com
County Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEY@WELDG
OV.COM
Grant Deadline Date
Taus Contract. ID
If this is part of a CWt5A enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Requested BOCC Agenda
Date
12/15/2020
Due Date
12/12/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be nduded?
NO
i
Effective Date
Review Date"
06/01,+2021
Renewal Date
Termination Notice Period
Contact Information.
Contact info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department H
DONNIE PATCH
DH Approved Date
12/08/2020
Final Approval
BOCC Approved
BOCC Signed Date
ROCC Agenda Date
12/16/2020
Originator
SKOHLGRAF
Committed Delivery Date
Contact Type Contact Email
Finance Approver
BARS CONNOLLY
Expiration Date
12,x31,°2021
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Legal Counsel
BOB CHOAIE
E
Finance Approved Date Legal Counsel Approved Date
12/08/2020 12/09/2020
Tyler Ref #
AG 121620
Hello