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Home My WebLink About20200590.tiffAGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & ADVANCED NETWORK MANAGEMENT COURTROOM AUDIO-VISUAL PRESS ON SY EM THIS AGREEMENT is made and entered into this ay of , 2020, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Advanced Network Management whose address is 304 Inverness Way South, Suite 400 Englewood, CO 80112, hereinafter referred to as "Contract Professional". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in Exhibits A and B; and WHEREAS, Contractor is willing to perform and has the specific ability to perform the required Services at or below the cost set forth in Exhibit B: WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A and B, each of which forms an integral part of this Agreement. Exhibits A and Bare specifically incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A and B, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Bid (RFB) as set forth in "Bid Package No. B2000060". The RFB contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to County's Request for Bid. The Response confirms Contractor's obligations under this Agreement. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project described in Exhibits A and B which is attached hereto and incorporated herein by reference. Contractor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements of Exhibits A and B within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement J_ 02o 6g 6,32-A by County, and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A and B. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contractor if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Upon Contractor's continued successful completion of the work, and County's acceptance of the same, County agrees to pay an amount no greater than $129,814.41, which is the bid set forth in Exhibit B. Contractor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by Weld County, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Confidential financial information of Contractor should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. Types of Insurance: The Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contractor's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance with the minimum limits as follows: $1,000,000 each occurrence; $2,000,000 general aggregate; $2,000,000 products & completed operations aggregate; $1,000,000 personal advertising injury Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Contractors/Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent Contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent Contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contractors, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, Toby Taylor, Weld County Director of Buildings and Grounds. Either party may change its notice address(es) by written notice to the other. Notification Information: Contractor: Advanced Network Management Attn: Brandon C. Duffey Address: 304 Inverness Way South, Suite 400 Address: Englewood, CO 80112 E-mail: casey.duffev(ciianm.com Telephone: (866) 527-8822 County: Name: Toby Taylor Position: Director of Buildings and Grounds Address: 1105 H Street, Greeley, CO 80632 Address: PO Box 758 E-mail: ttavlor@weldgov.com Facsimile: 970.304.6532 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 10 day of March , 2020. CONTRACTOR: Advanced Network Management By: Brandon C Duffey ----- Name: Brandon Duffey Title: Director of Integrated Services Date 3-10-20 WELD COU ATTES „tede4) .JC,L,RD;eik BOARD OF COUNTY COMMISSIONERS Weld ou ►,, Clerk to th- B• and WELD COUNTY, COLORADO BY: Deputy CI _j tot a BSteve Moreno, Pro-Tem 020.2o - ° 69(7 REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 Exhibit A DATE: JANUARY 13, 2020 BID NUMBER: B2000060 DESCRIPTION: COURTROOM AUDIO-VISUAL PRESENTATION SYSTEM DEPARTMENT: BUILDINGS & GROUNDS BID OPENING DATE: FEBRUARY 14, 2020 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller/Purchasing 0 Director (collectively referred to herein as, "Weld County"), wishes to purchase the following: g COURTROOM AUDIO-VISUAL PRESENTATION SYSTEM A Pre -bid conference will be held at 12:00 PM on January 24, 2020 at the Weld County Centennial located at 915 10th Street, Greeley, Colorado entennial Center 80631. Meet at Centennial Center Security Checkpoint. Attendance is not mandatory, but recommended. Bids will be received at the Office of the Weld County Purchasing Department in the Weld County p Building, 1150 O Street Room, #107 Greeley, CO 80631, until: 10:00 AM on February 14s 2020 (Weld CountyPurchasing Time Clock). 2. INVITATION TO BID: Bids shall include any and all charges for delivery, less all taxes and discounts, and shall, price in every way, be the total net rice which the bidder will expect Weld County to pay, if awarded the bid. You can find information concerning this request at two locations: On the Weld County Purchasing website website at https://www.weidgov.comidepartmentsipurchasinct located under "Bids/Pr®osalsauations. An Direct website at www.bidnetdirect.com. bidnetdirec p /Tbl"And, on the Bidnet t.corn. Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit andentities.Participating p p governmental Participating entities post their bids, quotes, proposals, addendurns, and awards on this one centralized system. jjQeHveryo Weld coynty 2 methods: 1. Email. Emailed bids are preferred. Bids may be emailed to: bids weld ov.com, ' include the following statement on the email: q Emailed bids must 9""I hereby waive my right to a sealed bid." An email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid is submit/mail hard copies of the bid proposal. requested, you must P l� p 2. Mail or Hand Delivery. Mailed (or hand delivered) bids should be sent in a sealed envelope ' title and bid number on it. Please address to: Weld with the bid County Purchasing Department, 1150 O Street, Room #107, Greeley, CO 80631. Please call Purchasing at 970-400-4222 or 4223 if you have any questions. BID REQUEST #B2000060 Page 1 3. GENERAL PR {VBSIONS: A. Fund Availability: Financial obligations of WeldCounty, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted, and •otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Tra. e Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bicder shall br transmitted separately from dm main bid submittal, clearly denoting in red on the information at the top the word, "CC• NFIDENTIAL." However, the successful bidder is advised that as <, public entity, Weld County must comply with the provisions of C. r',.s. 24-72-201, et seq., the Colorado Open Records Act (C ), with regard to public recrds, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt p from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential m<.ttrials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential informatkn which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shal be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its dutis hereunder as an independent contractor and not as an employee. He or she shall be solely responsible fir its acts and those of its agents and employees for all acts performed pursuant to the contract. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations, established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and vooc G. No Third= arty Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. Ft. Term: The term of this Agreement begins upon the date of the execution of this AL reement by County, and shall continue through and until successfuldescribed i Y g afu bidder's completion of the responsibilities in the Bad. I. TermnnaUoni: County has the right to terminate this Agreement, with or without cause, on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time, without notice, upon a material breach of the terms •f the Agreement. BID REQUEST #B2000060 Page 2 J. Extension or Modification: Any amendments or modifications to this agreement shall be in writing, signed by both parties. K. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. L. Warranty: The successful bidder shall provide a warranty to the County as arranged by the parties. M. Non -Assignment: The successful bidder may not assign or transfer this Agreement, or any interest therein or claim thereunder, without the prior written approval of County. N. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental actions. O. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. P. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507: The signatories to this Agreement agree that, to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest, direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services, and the successful bidder shall not employ any person having such known interests. Q. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. R. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners. S. Insurance. Insurance coverage must be maintained as required by law and as specified in the specifications and/or scope of work. BID REQUEST #B2000060 Page 3 Weld County Justice Center Audio -Visual Presentation System Weld County Government is soliciting proposals for audio visual and electronic evidence presentation systems in the Weld County Justice Center Courtrooms. The location of the project is at the Weld County Centennial Center located at 915 10th St, Greeley, CO 80631. A pre -bid conference will be held on January 24, 2020 at 12:00 PM at the Centennial Center located at 915 10th Street, Greeley, CO 80631. Meet at Security Checkpoint. Bids will be received up to, but not later than February 14, 2020 at 1 0 .A11 (WELD COUNTY PURCHASING TIME CLOCK). This solicitation is for the following: • Delivery Method: Design -Build (DB) is a project delivery method in which the agency procures both design and construction services in the same contract from a single, legal entity referred to as the design -builder. The design -builder controls the details of design and is responsible for the cost of any errors or omissions encountered in construction. • Procurement Method: Request for Bid (RFB). An RFB is a procurement method often referred to as a sealed bid solicitation. When issued, the bid package is considered complete for bidding purposes. Responsiveness to the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be eliminated from consideration. Interviews may be conducted to determine qualifications. Among qualified bidders, low price is the key consideration by Weld County in awarding the contract. Pricing Method: Lump Sum Price. Based on specifications, the contractor estimates their cost to provide the work, adds a profit margin, then proposes the sum as a price of the project. Lump Sum requires the proposals to include a fixed, not -to -exceed lump sum, which shall include all costs that may be paid to the contractor. The solicitation may include an itemized list of costs, in which case the proposals shall include itemized costs. Also referred to as Fixed Lump Sum, Fixed Contract Price, or Not to Exceed Price. The purpose of this Request for Bid is to obtain statements of qualifications and to solicit fee proposals from firms who wish to provide the services requested in this Bid. The County desires to retain a firm to perform design and construction administration services for all phases of the work consisting, without limitation, the following work: Design Services • Construction Services PRELIMINARY SCHEDULE Date of this Bid Advertisement Date Pre -bid Conference Proposals Are Due Contract Award Notice Design Services Begin Construction Phase Construction Completion Jan. 13, 2020 Jan. 13, 2020 Jan. 24, 2020 Feb. 14, 2020 March 4, 2020 Immediately upon notice of award No later than May 1, 2020 Sept. 30, 2020 BID REQUEST #B2000060 Page 4 The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any informality in bids, and to accept the bid that, in the opinion of the Board, is in the best interests of the Board and of the County .f Weld, State of Colorado. h ate: The Preabid meeting will only last one hour due to court being at lunch recess. Follow up vSit for bidding will not be permitted. Therefore, pro :• ressing through in the allotted time t`•1 view spaces is paramount. SCOPE OF WORK I. Purpose: Weld County issues this request for the purpose of obtaining proposals to furnish and install audio visual and electronic evidence presentation systems in the Weld Coun Uy Justice Center located in Greeley, Colorado. 2. Project Specifics: The Weld County Justice Center houses twenty-one (21) courtrooms at the Centennial Center and one courtroom at the Jail. The audio-visual (AV) systems will be replaced over the next three fiscal years. The basic design and functionality of the installed sound systems will b,- identical. However, there are several variations in courtroom architecture requiring a creative approach towards cabling and device placement. In all cases, the AV contractor is expected to meet or exceed the existing aesthetics of the courtroom. Some courtrooms shall require a newly built cavity in the existing courtroom millwork for the purpose of housing the AV equipment rack in rooms which do not have an existing dedicated space. This new location will necessitate replacement of all audio cable paths to the new equipment rack. New microphone connections will need to be installed via receptacle plates by thE-! AV contractor. dditional speakers may be required in certain courtrooms. New, multi -zone cabling will be required for all new and existing speaker circuits. Labor requirements will vary from courtroom to courtroom. It is required that the contractor attend a walk thru in order to observe layouts and determine labor/installation needs. Access to needed work areas is carefully controlled and will require dos coordination with local court administration, security, and clerk staff. AV devices connected to the state judicial network will require entering into security agreement with the State Judicial Department and close coordination with the State's information technology staff. All vendors must have a master agreement status with the a with the State Judicial for any systems connected to the judicial IT infrastructure and must be pre -approved by State Judicial Department in order to submit a bid. 3. Conceptual General Description: a. The audio system will consist of a minimum of microphones located at the judge, jury, prosecution, defense, witness and lectern positions. These microphones will allow digital audio recording of the proceedings as well as sound reinforcement throughout the courtroom via ceiling mounted and desktop loudspeakers. In addition, a wireless microphone shall be provided for "roaming" use and chamber confer}!nces. A noisia, masking system will inject a masking signal, "white noise", into the ceiling speakers located above the jury and spectators allowing confidential sidebar conversations to take place. b. Each c mrtroom shall be equipped with an infrared (IT!) assisted listening system to comply with federal AlA requirements. This dual channel system will also serve as the remote telephone - based interpreter system. • L., c. Control of the audiovisual system is accomplished via prgrammable logic contrc•ller that utilizts wired touch -screen panel technologies or the Biamp Canvas application. Please see Attachment A Control Programming Scope of Work. S ID REQUEST # 2000060 Page 5 d. A court reporter connection plate shall be provided in courtrooms near the reporter's station. 4. Installation Materials: Materials and equipment supplied by the AV contractor shall be new and shall meet or exceed the latest published specification of the manufacturer in all respects. Substitutions will not be 1ccepted without written consent of County in consultation with State Judicial. a. As a general rule, substitutions to materials and work methodology as outlined in this bid are not accepted. However, all items listed are bid or equal. b. Weld County reserves the sole right to determine if items submitted are equal to the items listed. Weld County prefers that bidders respond with the items listed instead of proposing alternate solutions. c. A detailed specifications sheet must be provided for all alternate items proposed. Materials listed in this bid no longer produced or with exceedingly long delivery times shall be considered only with the written approval of a Weld County. d. The bid supplied materials list is a good faith effort to list substantial materials needed for the p roject. e. The contractor shall provide all materials necessary for a fully functional system as outline in the bid f. The project quote shall include all miscellaneous materials listed and unlisted to provide a fully functional AV system without additional charge. 5. Installation Standards: The installation of all system components and connection shall be in accordance with industry best practices as land out by International Communications Industries Association (ICIA). a. AV equipment shall be securely installed in standard 19" equipment racks with adequate room for ventilation and expansion. Internal rack wiring shall be organized by signal type with cable neatly supported to allow for future service. b. The installer shall provide a minimum of 30 inches of service loop at the equipment rack location. c. All audio cable terminations shall be either manufacture approved phoenix connectors or soldered connections. All new fixed cable runs shall be with approved Belden cabling. All cabled shall be labeled at both ends prior to commissioning and testing. All terminated ends shall be labeled with the origination device and channel number on one line and the destination device and channel number on the second line. (Ex. "DSP 2 out 4"- "AMP 1 IN 4") with a printed label. All terminations shall be heat shrunk to prevent drain wire shorts. d. All balanced audio connections shall be grounded at both ends. e. All new cable runs she be absent of splices. Splicing into existing cabling must be done by either solder joints and/or crimp to terminal block. f. Chasing of cabling thru existing millwork shall be made with consideration of minimal impact to esthetics and courtroom functionality. Connector plates should be provided where cabling exits millwork unless otherwise noted or permitted. Visible penetrations in millwork for wire chasing shall be finished with a suitable furniture grommet. g. Microphone and headphone extension cable shall be professional grade and constructed with neoprene jacket cable and terminated with Switchcraft or Nuetric brand connectors. h. All above ceiling AV cabling that is run open -wire shall be supported from J -hooks either from dedicated ceiling wire or wall mount above visible ceiling elevation as directed by general contractor or county facilities department. In all cases, no wire shall be supported by or contact ceiling grid system or pipe related fire suppression, natural gas or water transport. BID REQUEST #B2000060 Page 6 i. AV contractor shall restore all ceilings, walls, millwork, and any other surface affected by their work to match existing construction and aesthetics. All patching and painting required for the installation is the responsibility of the AV contractor unless otherwise agreed upon in writing with the state or county. The AV contractor is responsible for the removal of {ll waste associated with the project and leave areas of installation clean of any debris and dust including carpels. j. installation must comply with all building codes, local codes, FCC, etc. 6. Warranty: The Contractor shall warranty all equipment for a period of one year, superseding the manufacturer's warranty where necessary. The warranty shall include all costs incurred by the Contractor for removing, repairing and re -installing malfunctioning equipment. Sme Manufacturers require that only authorized dealers install and warranty their equipment. If the Manufacturer does not authorize the Contractor, it is the Contractor's responsibility to make the appropriate arrangements and bear all cost and consequences of that arrangement. All manufacturers' equipment warrants are to be activated in the Owner's name and will commence on the date of system acceptance. The Contractor will warrant contractor -modified equipment for the warranty period described above. 7. Owner Training: The Contractor will provide training by a qualified instructor to personnel designated by the Owner. a. All training shall take place after the system acceptance tests and the systems are operational. b. The training will be divided into two (2) sessions of one (1) hour each and this training is to be done with the Owner's designated representatives. The Cntractor will provide the schedule for training and a sign in sheet. c. Training sessions may be videotaped by the owner for future reference. d. Should the caner request additional training; the Contractor will make the appropriate arrangements and provide to the Owner the costs for this training. e. training materials and the training plan shall be reviewed and approved by the Owner prior to training sessions. 8. Software and SeWngs a. Please see Attachment A Control Programing Scope of Work. b. In coordination with weld County, the Judicial Department will provide a base Biamp DSP file as well as base Crestron control/GUI files however it is the responsibility of the AV contractor to modify those files to provide for a fully functional AV system. c. All contractor provided s.ftware and configuration files shall be provided to the owner in Li compiled archived form free of any passwords or locked down modules. d. The Contractor will be supplied with network addressing for all devices connected to the judicial network. This information is considered proprietary and should be protected as outlined in the Master Agreement's NDA. 9. Floor plans: See Attachment B for basic floor plans. 10. Documentation: Prior to fabrication, the AV Contractor shall submit to the County, for approval, any custom designs pertaining to the systems. The AV contractor shall submit in electronic form shop drawings for any given submittal package. These designs include, but are not limited to, the following: a. Complete system as -built construction and point=to-point wiring schematic drawings, including all component values and showing complete letter and number identification of all wire and cable as well as jacks, terminals and connectors. These drawings shall detail ALL equipment that is to be installed or included in the project. BID REQUEST #B2000060 Page 7 b. Panels, plates, and designation strips, including details relating to terminology, engraving, finish and color. c. Schematic drawings of all custom components, assemblies, and circuitry. d. At the completion of the project, the AV contractor shall provide as -built drawings reflecting any change or modification of drawings previously listed. 11. Commissioning: Prior to owner inspection, all signal testing, labeling, equalization, and control programing shall be completed. Signal testing shall include verification of audio and video signal from systems input to output for all signal paths. Labeling share include cable end terminations and equipment control points when appropriate. Corrective equalization filters shall be created using RTA/TEF measurements and applied to all speaker zones individually. 12. Additional Services: If and when Department requests Contractor to provide services in addition to those specified above, Contractor shall develop a work plan detailing the specific tasks to be completed and providing a detailed not -to -exceed budget for performing such tasks. Contractor shall not perform any additional services until the owner has issued a written notice -to -proceed with the execution of the work plan. Contractor will not be authorized to perform or invoice the Owner for any work not specifically authorized in the Owner's notice -to -proceed. 13. Installation Times: The Courtrooms being upgraded need to remain in service to the maximum extent possible. Therefore, installation of system components, cabling, etc. shall be done after-hours. There is potential that installation could be accomplished during a one -week pre -scheduled time for each Courtroom. Coordination of this option is not guaranteed but could present itself as judges firm up schedules for vacations, meeting and conferences. BID REQUEST #B2000060 Page 8 Pricing Response Section a. Vendors shall submit unit pricing on the attached Excel spread sheet. AU pricing for installation offered shall be inclusive of all installation labor costs per hour (Labor costs shall not be billed separately from the costs for each area). b. Vendors shall enter the lump sum total for each Division/Courtroom below. Complete the fee proposal below for your bid. If you have additional fees, provide attachments detailing those fees. FEE PROPOSAL Fee Proposal Lump Sum 1. Division 4 Courtroom $ 2. Division 6 Courtroom $ 3. Division 9 Courtroom $ 4. Division 10 Courtroom $ 5. Division 11 Courtroom $ 6. Division 12 Courtrooms $ 7. Jail Courtroom (2110 O -Street, Greeley) $ Total $ The pricing for hourly rates requested below will only be used where a change order may be needed. Hourly rates billed for any change orders shall not exceed the rates shown below. Tech $ /hr Manager $ /hr Project Lead $ /hr Design (in case of changes) $ /hr Programmer $ Ih r BID REQUEST #B2000060 Page 9 Attachment A control Programing Scope -Biamp Canvas Control Option Audio o II active pages contain some sort of audio control. ` _ he "Audio" page provides gain, mute, level indication, "Bench Conference" and "All Mute" control. Gain: n up and down arrow button shall control the g,4in from input to loudspeakers for tie following sources: Judge, Witness, Lectern, 4 attorney table, clerk, jury master, IS wireless, video conference, video PGM maste7, f';oom Master Speaker volume, and Telephone input Gain changes shAl be limited to the established Max. and Min. within DSP file, A I gain controls shall display one current level as a decimal value. The video PGIV master and Room Master speaker volume shall also indicate level by bar g e raph Muse: A mute button sh ill mute audio only to the loudspeakers for the following sources: Judge,Witness, Lectern, 4 attorney table, clerk, jury master, wireless, video conference, video PGM master. The telephone input sha I mute to ail DSP routes. "Bench Conference": The yellow "Bench conference" button shall call up the bench conference preset in the DSP by controlling < a logic state with in the dap file with full digital feedback. The "bench conference" DSP preset shall affect only the mute attributes of the input, r SEC, pink noise generator and telepho le input blocks. The logic shall provide for an on state to remove all source inputs from the FTR and speakers while maintaining rc;utes from the bench conference microphone to the FTR, reporter's headphones, and remote reporting servers. An off state shall revert all routing to a no amal state. 66All Mute": The red "AM Mute" button siafl call up The all mute preset in the DSP by controlling a logic state with in the dap file with full digital feedback. The button shrill flash. in an on state. The "at mute" %SP preset shall affect only the mute attributes of the All Mute blocks as well as limited matrix points within the "REc/ LS/Reporter" matrix block. he logic shall provide for an on state t. remove all source inputs from the F U R and speakers while maintaining routes from the chamber conference and wireless microphone to the FIR, reporter's headphones, and remote reporting servers. An off state shall revert all routing to a normal state. a "elect Audio Default Settings": This button cell up a SP preset which returns all user controlled gain controls, mute buttons and user affected routing to a predefined state. This preset shall tray affect th •,se attributes of each targeted DSP block! conferenc 'a a The teleconference page shall provide all functions necessary to complete a call. Dialing: Numeric keypad with # and a Call Controls: o Send- Initiates call and turns yellow when cal is in progress o End- Ends call o Answer- Answers call, flashes with incoming call o Redial- Radials last number dialed o All controls related to user=maintained speed dials. Source Mutes: A mute button connected to the telephone auto mixer shall individually mute each source routed to the telephone output. "'>4i-.=Sri=wr2 BID REQUEST #:2000060 Page 10 to Telephone Interpreter Controls: o "Enable" Call up telephone preset in DSP o "Courtroom" Call up telephone preset in DSP o "Non-English Speaker" Call up telephone preset in DSP o Client & Attorney" Call up telephone preset in DSP • Teleconference Mute Controls. o Each source routed thru the telephone/VTC mixer shall have a separate mute control. Control Programing Scope -Crestron Control Option Guidelines: o All programing shall be provided to the owner free of passwords or locked modules. o All programing logic code shall be properly notated. o Instance ID tags within provided DSP design shall not be changed. o Presets within DSP design shall only control specifically needed attributes of selected DSP objects. o Control between logic controller and DSP#1, video Switch, wall mount displays, etc. shall be via RS -232. Power Sequencing o All AV systems with the acceptation of the logic controller touch panel and network switching shall power off at 10:00pm nightly. The touch panel shall switch to a powered off "welcome screen" on which the power status is indicated by a red button and the text "Currently Powered Off'. Pressing anywhere on the "Welcome screen" shall begin the power up sequence. A power status button/indicator shall appear on all active pages. This power/status button shall only turn the systems on, not off. A Power button which can turn the systems off shall appear on the service page. • Audio o All active pages contain some sort of audio control. The "Audio" page provides gain, mute, level indication, "Bench Conference" and "All Mute" control. Gain: An up and down arrow button shall control the gain from input to loudspeakers for the following sources: Judge, Witness, Lectern, 4 attorney table, clerk, jury master, wireless, video conference, video PGM master, Room Master Speaker volume, and Telephone input. Gain changes shall be limited to the established Max. and Min. within the DSP file. All gain controls shall display the current level as a decimal value. The video PGM master and Room Master speaker volume shall also indicate level by bar graph. ■ Mute: A mute button shall mute audio only to the loudspeakers for the following sources: Judge, Witness, Lectern, 4 attorney table, clerk, jury master, wireless, video conference, video PGM master. The telephone input shall mute to all DSP routes. "Bench Conference": The yellow "Bench Conference" button shall call up the bench conference preset in the DSP by controlling a logic state with in the dap file with full digital feedback. The "bench conference" DSP preset shall affect only the mute attributes of the input, AEC, pink noise generator and telephone input blocks. The logic shall provide for an on state to remove all source inputs from the FTR and speakers while maintaining routes from the bench conference microphone to the FTR, reporter's headphones, and remote reporting servers. An off state shall revert all routing to a normal state. "All Mute": The red "All Mute" button shall call up the all mute preset in the DSP by controlling a logic state with in the dap file with full digital feedback. The button shall flash in an on state. The "all mute" DSP preset shall affect only the mute attributes of the All Mute blocks as well as limited matrix points within the "REC/ALS/Reporter" matrix block. The logic shall provide for an on state to remove all source inputs from the FTR and speakers while maintaining routes from the chamber conference and wireless microphone to the FTR, reporter's headphones, and remote reporting servers. An off state shall revert all routing to a normal state. BID REQUEST #B2000060 Page 11 a "Select Audio Default Settings": This button call up a DSP preset which returns all user controlled gain controls, mute buttons and user affected routing to a predefined state. This preset shall only affect those attributes of each targeted DSP block! • Teleconference: Button controls found in the utility page shall toggle Crestron control functionality between VoIP and POTS. DSP routing shall follow this control and shall be done by controlling the logic state of a logic button within the dap file which will intern call a preset. The teleconference page shall provide all functions necessary to complete a call. • Dialing: Numeric keypad with # and * ® Call Controls: o Send- Initiates call and turns yellow when call is in progress o End- Ends call o Answer- Answers call, flashes with incoming call o Redial- Redials last number dialed • Source Mutes: A mute button connected to the telephone auto mixer shall individually mute each source routed to the telephone output. Telephone Interpreter Controls: o "Enable" Call up telephone preset in DSP o "Courtroom" Call up telephone preset in DSP o "Non-English Speaker" Call up telephone preset in DSP o Client & Attorney" Call up telephone preset in DSP • Teleconference Mute Controls. o Each source routed thru the telephoneNTC mixer shall have a separate mute control. • Video Distribution Controls A dedicated active page shall display all potential video sources in columns. Each column shall relate to an independent switched output. Current status of source selection shall be indicated thru digital feedback with video switching equipment. A program volume control as indicated above shall appear on the same page. Sources shall be routed to the judge/witness/attorneys separately from displays visible to the jury and courtroom gallery. This will enable the Judge, witness, and attorneys to preview content before a jury can see or hear it. • Service Page o The service page shall provide for a system Off Button, creation of a system location name stored in memory, and selection between VolP or POTS telephone format. • Polycom o New system must provide integration of audio with County's video conference system (Polycom) that is used for video court. tc.:54'• Srr.w • ...Y e^,o Mawr ngt,,Y m"0-° BID REQUEST #B2000060 Page 12 Attachment B a 1� 3 Division 12 kit t e- s( tt a • melt sit L a 1 �c !r I t • as.. 4 ..R�.�.. 5— -3”" e �S 7 1 taste Ei DMMision 11 i s fr Plaza West 1st Floor I 1 41. l i BID REQUEST #62000060 Page 13 ti 'Fs to Tenth *41 Ir - Its i4 *it ••3 I -44 • .Y Yrs r • I. 11•••1 �► k *" �►, i • i' A •ay . 444.33•• ipmes e • Sided r !ie i •.* riot A. al•w a i r' • I 4 •. •-,a •S r U 4 Wire - 6••• 4 - • 'a • FS •'K ; r —..• w Division 4 3 3 Y 4- 3 t z • i a. It ..sue FIRST FLOOR RENO Courthouse C.* L4 BID REQUEST #82000060 Page 14 C p..4 41,6••••• . d i S a 3 f stair ¶, Y nA•; res., ...•a !. ' 4 4 - Division 6 +rtt.twt aptto in' r r i 'AU. 9eL r.wq F. f !J'o 0r' •'tt b 3 l Slava a 1O1 C Division 4 i `W�^vMn�IW+ k tut a ao !fit, **If —40 • tit z. twig sste fki trtit_ at itti;mostatome : 4 wl+.��.„.. on* curs. Courthouse -1 •li 7• 1 T.; S r, -4 I L .10192all Leellatin ;max 14+ 4 t eit . efa!t —,I� "t n -xi '4• a r •� i fM KJ • it Oks. 1 . SECOND FLOOR RENO BID REQUEST #62000060 Page 15 1 _ 1 f - b fy me- te asWI not �ns t�, I •6 *on lionsf fRH a . f 4 n malt • • ..4 kfr • Sint ny S SA f t a t s +.. M y ILL6t ,.j i+ttva.. 4 • dl S • C J,r". .•!*•F?tin R •.. • S as Aar 6 SUMS ar 9 V a t S 1 r eme- coon eels �tt► Courthouse »t+ 1M •.1, W., sit •M P.n. "eta SS 4.4 14 iirt4It Otos war ► 4 ' •e,.r V + • S Ina t u I 14 --I sn-n Division 10 FOURTH FLOOR RENO BID REQUEST #B200008a Page 16 PueLIc VIEWING 9 0? _ [7] 0 _ Jail Courtroom 2110 0 -Street BID REQUEST #B2000060 Page 17 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2000060. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BUSINESS ADDRESS CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID # PRINTED NAME AND TITLE SIGNATURE E-MAIL DATE **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98=03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 — 3. ATTEST: Weld County Clerk to the Board BY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy Clerk to the Board Mike Freeman, Chair APPROVED AS TO SUBSTANCE Elected Official or Department Head Controller/Purchasing Director ii..Int� BID REQUEST #82000060 Page 18 Courtroom AV Upgrades B2000060 Questions & Answers 1. Some courtrooms have Creston presentation systems and othe rs ers don't. Is �' t required to have these added? ANSWER: Refer to bid scope. These are not required. The specification state: "AV devices connected to the state 'ud `c• 1 � ial network will require entering into a security agreement with the State Judicial Department � and close coordination with the State's information technology staff All vendors must have a master agreement status with the a with the State Judicial any or � systems connected to the judicial IT infrastructure and must be pre -approved by State pp Judicial Department in order to submit a bid." Can you provide us with the contact person di scussing an for the process for receiving authorization & master agreement for Colorado State Judicial Department? ANSWER: The State Judicial Department contact that can discuss the . �e process for oe the approval is: Kevin Briscoe Purchasing Agent State Court Administrator's Office Colorado Judicial Department Kevin.Briscoe 0q udiciaL.state.co.us 720-625-5850 we 4 Courtroom AV Upgrades B2000060 Questions & Answers No. 2 - 01/29/20 1. The bid indicates all work should be done afterhours and that system will need to remain operational during work. Is there a possibility to perform work during the daytime so one system can be taken off-line and the new system brought on-line in a shorter timeframe? ANSWER: Below is a tentative listing of when courtrooms could be available for daytime work (NOTE: the jail can be most any pre -arranged week from Mon. to Thurs). If the schedule below works (again tentative), then the entire new system must be operational at the end of the window: courtycem Feb. 1244; April 20-24; May 4 -May 8 Div. 6 Aug. 24-28; Sept. 1�4 Dove ` Ma ay 8; June 294u1y 2; Dec. 9-11 4vw 10 March 2,3-27; July 20-24; Sept. 28-Oct2 March 23-27; May 26-29; Aug 3-7 Div. 12 March24; March .& arch 25-27; June 1042; Aug 4-7 Jail Exhibit B anm ADVANCED NETWORK MANAGEMENT INC. Weld County Courtroom Audio -Visual Presentation System Statement of Work 2/1/2020 anm Executive Summary The Weld County Justice Center houses twenty-one (21) courtrooms at the Centennial Center and one courtroom at the Jail. The audio-visual (AV) systems will be replaced over the next three fiscal years. The basic design and functionality of the installed sound systems will be identical. However, there are several variations in courtroom architecture requiring a creative approach towards cabling and device placement. In all cases, the AV contractor is expected to meet or exceed the existing aesthetics of the courtroom. Some courtrooms shall require a newly built cavity in the existing courtroom millwork for the purpose of housing the AV equipment rack in rooms which do not have an existing dedicated space. This new location will necessitate replacement of all audio cable paths to the new equipment rack. New microphone connections will need to be installed via receptacle plates by the AV contractor. Additional speakers may be required in certain courtrooms. New, multi -zone cabling will be required for all new and existing speaker circuits. Labor requirements will vary from courtroom to courtroom. It is required that the contractor attend a walk thru in order to observe layouts and determine labor/installation needs. Access to needed work areas is carefully controlled and will require close coordination with local court administration, security, and clerk staff. AV devices connected to the state judicial network will require entering into a security agreement with the State Judicial Department and close coordination with the State's information technology staff. All vendors must have a master agreement status with the a with the State Judicial for any systems connected to the judicial IT infrastructure and must be pre -approved by State Judicial Department in order to submit a bid. Overview The goal of this statement of tasks is to define tasks, deliverables, timeline, responsibilities and any additional terms to deliver The Weld County Justice Center provided by Advanced Network Management 'ANM'. ANM has included the following services to be completed in the scope of this project: The systems quoted will consist of a minimum of microphones located at the judge, jury, prosecution, defense, witness and lectern positions. These microphones will allow digital audio recording of the proceedings as well as sound reinforcement throughout the courtroom via ceiling mounted and desktop loudspeakers. In addition, a wireless microphone shall be provided for "roaming" use and chamber conferences. A noise masking system will inject a masking signal, "white noise", into the ceiling speakers located above the jury and spectators allowing confidential sidebar conversations to take place. Each courtroom shall be equipped with an infrared (IR) assisted listening system to comply with federal ADA requirements. This dual channel system will also serve as the remote telephone- based interpreter system. Control of the audiovisual system is accomplished via programmable logic controller that utilizes wired touch -screen panel technologies or the Biamp Canvas application. The installation of all system components and connection shall be in accordance with industry best practices as laid out by International Communications Industries Association (ILIA). • AV equipment shall be securely installed in standard 19" equipment racks with adequate room for ventilation and expansion. Internal rack wiring shall be organized by signal type with cable neatly supported to allow for future service. anm° Weld County RFP Response B000060 anm • The installer shall provide a minimum of 30 inches of service loop at the equipment rack location. • All audio cable terminations shall be either manufacture approved phoenix connectors or soldered connections. All new fixed cable runs shall be with approved Belden cabling. All cabled shall be labeled at both ends prior to commissioning and testing. Ali terminated ends shall be labeled with the origination device and channel number on one line and the destination device and channel number on the second line. (Ex. "DSP 2 out 4"- "AMP 1 IN 4") with a printed label. All terminations shall be heat shrunk to prevent drain wire shorts. • All balanced audio connections shall be grounded at both ends. • All new cable runs shall be absent of splices. Splicing into existing cabling must be done by either solder joints and/or crimp to terminal block. • Chasing of cabling thru existing millwork shall be made with consideration of minimal impact to esthetics and courtroom functionality. Connector plates should be provided where cabling exits millwork unless otherwise noted or permitted. Visible penetrations in millwork for wire chasing shall be finished with a suitable furniture grommet. • Microphone and headphone extension cable shall be professional grade and constructed with neoprene jacket cable and terminated with Switchcraft or Nuetric brand connectors. SCOPE OF WORK 1. Purpose: Weld County issues this request for the purpose of obtaining proposals to furnish and install audio visual and electronic evidence presentation systems in the Weld County Justice Center located in Greeley, Colorado. 2. Project Specifics: The Weld County Justice Center houses twenty-one (21) courtrooms at the Centennial Center and one courtroom at the Jail. The audio-visual (AV) systems will be replaced over the next three fiscal years. The basic design and functionality of the installed sound systems will be identical. However, there are several variations in courtroom architecture requiring a creative approach towards cabling and device placement. In all cases, the AV contractor is expected to meet or exceed the existing aesthetics of the courtroom. Some courtrooms shall require a newly built cavity in the existing courtroom millwork for the purpose of housing the AV equipment rack in rooms which do not have an existing dedicated space. This new location will necessitate replacement of all audio cable paths to the new equipment rack. New microphone connections will need to be installed via receptacle plates by the AV contractor. Additional speakers may be required in certain courtrooms. New, multi -zone cabling will be required for all new and existing speaker circuits. Labor requirements will vary from courtroom to courtroom. It is required that the contractor attend a walk thru in order to observe layouts and determine labor/installation needs. Access to needed work areas is carefully controlled and will require close coordination with local court administration, security, and clerk staff. AV devices connected to the state judicial network will require entering into a security agreement with the State Judicial Department and close coordination with the State's information technology staff. All vendors must have a master agreement status with the a with the State Judicial for any systems connected to the judicial IT infrastructure and must be pre -approved by State Judicial Department in order to submit a bid. 3. Conceptual General Description: a. The audio system will consist of a minimum of microphones located at the judge, jury, prosecution, defense, witness and lectern positions. These anm° Weld County RFP Response 8000060 anm° microphones will allow digital audio recording of the proceedings as well as sound reinforcement throughout the courtroom via ceiling mounted and desktop loudspeakers. In addition, a wireless microphone shall be provided for "roaming" use and chamber conferences. A noise masking system will inject a masking signal, "white noise", into the ceiling speakers located above the jury and spectators allowing confidential sidebar conversations to take place. b. Each courtroom shall be equipped with an infrared (IR) assisted listening system to comply with federal ADA requirements. This dual channel system will also serve as the remote telephone - based interpreter system. c. Control of the audiovisual system is accomplished via programmable logic controller that utilizes wired touch -screen panel technologies or the Biamp Canvas application. Please see Attachment A Control Programming Scope of Work. d. A court reporter connection plate shall be provided in courtrooms near the reporter's station. 4. Installation Materials: Materials and equipment supplied by the AV contractor shall be new and shall meet or exceed the latest published specification of the manufacturer in all respects. Substitutions will not be accepted without written consent of County in consultation with State Judicial. a. As a general rule, substitutions to materials and work methodology as outlined in this bid are not accepted. However, all items listed are bid or equal. b. Weld County reserves the sole right to determine if items submitted are equal to the items listed. Weld County prefers that bidders respond with the items listed instead of proposing alternate solutions. c. A detailed specifications sheet must be provided for all alternate items proposed. Materials listed in this bid no longer produced or with exceedingly long delivery times shall be considered only with the written approval of a Weld County. d. The bid supplied materials list is a good faith effort to list substantial materials needed for the project. e. The contractor shall provide all materials necessary for a fully functional system as outline in the bid. f. The project quote shall include all miscellaneous materials listed and unlisted to provide a fully functional AV system without additional charge. 5. Installation Standards: The installation of all system components and connection shall be in accordance with industry best practices as laid out by International Communications Industries Association (ICIA). a. AV equipment shall be securely installed in standard 19" equipment racks with adequate room for ventilation and expansion. Internal rack wiring shall be organized by signal type with cable neatly supported to allow for future service. b. The installer shall provide a minimum of 30 inches of service loop at the equipment rack location. c. All audio cable terminations shall be either manufacture approved phoenix connectors or soldered connections. All new fixed cable runs shall be with approved Belden cabling. All cabled shall be labeled at both ends prior to commissioning and testing. All terminated ends shall be labeled with the origination device and channel number on one line and the destination device and channel number on the second line. (Ex. "DSP 2 out 4"- "AMP 1 IN 4") with a printed label. All terminations shall be heat shrunk to prevent drain wire shorts. d. All balanced audio connections shall be grounded at both ends. e. anm° Weld County RFP Response 8000060 anm° All new cable runs shall be absent of splices. Splicing into existing cabling must be done by either solder joints and/or crimp to terminal block. f. Chasing of cabling thru existing millwork shall be made with consideration of minimal impact to esthetics and courtroom functionality. Connector plates should be provided where cabling exits millwork unless otherwise noted or permitted. Visible penetrations in millwork for wire chasing shall be finished with a suitable furniture grommet. g. Microphone and headphone extension cable shall be professional grade and constructed with neoprene jacket cable and terminated with Switchcraft or Nuetric brand connectors. h. All above ceiling AV cabling that is run open -wire shall be supported from J -hooks either from dedicated ceiling wire or wall mount above visible ceiling elevation as directed by general contractor or county facilities department. In all cases, no wire shall be supported by or contact ceiling grid system or pipe related fire suppression, natural gas or water transport. i. AV contractor shall restore all ceilings, walls, millwork, and any other surface affected by their work to match existing construction and aesthetics. All patching and painting required for the installation is the responsibility of the AV contractor unless otherwise agreed upon in writing with the state or county. The AV contractor is responsible for the removal of all waste associated with the project and leave areas of installation clean of any debris and dust including carpets. j. Installation must comply with all building codes, local codes, FCC, etc. 6. Warranty: The Contractor shall warranty all equipment for a period of one year, superseding the manufacturer's warranty where necessary. The warranty shall include all costs incurred by the Contractor for removing, repairing and re -installing malfunctioning equipment. Some Manufacturers require that only authorized dealers install and warranty their equipment. If the Manufacturer does not authorize the Contractor, it is the Contractor's responsibility to make the appropriate arrangements and bear all cost and consequences of that arrangement. All manufacturers' equipment warranties are to be activated in the Owner's name and will commence on the date of system acceptance. The Contractor will warrant contractor -modified equipment for the warranty period described above. 7. Owner Training: The Contractor will provide training by a qualified instructor to personnel designated by the Owner. a. All training shall take place after the system acceptance tests and the systems are operational. b. The training will be divided into two (2) sessions of one (1) hour each and this training is to be done with the Owner's designated representatives. The Contractor will provide the schedule for training and a sign in sheet. c. Training sessions may be videotaped by the owner for future reference. d. Should the Owner request additional training; the Contractor will make the appropriate arrangements and provide to the Owner the costs for this training. e. All training materials and the training plan shall be reviewed and approved by the Owner prior to training sessions. 8. Software and Settings a. Please see Attachment A Control Programing Scope of Work. b. In coordination with Weld County, the Judicial Department will provide a base Biamp DSP file as well as base Crestron control/GUI files however it is the responsibility of the AV contractor to modify those files to provide for a fully functional AV system. c. All contractor provided software and configuration files shall be provided to the owner in un- compiled archived form free of any anm Weld County RFP Response 9000060 anm° passwords or locked down modules. d. The Contractor will be supplied with network addressing for all devices connected to the judicial network. This information is considered proprietary and should be protected as outlined in the Master Agreement's NDA. 9. Floor plans: See Attachment B for basic floor plans. 10. Documentation: Prior to fabrication, the AV Contractor shall submit to the County, for approval, any custom designs pertaining to the systems. The AV contractor shall submit in electronic form shop drawings for any given submittal package. These designs include, but are not limited to, the following: a. Complete system as -built construction and point-to-point wiring schematic drawings, including all component values and showing complete letter and number identification of all wire and cable as well as jacks, terminals and connectors. These drawings shall detail ALL equipment that is to be installed or included in the project. b. Panels, plates, and designation strips, including details relating to terminology, engraving, finish and color. c. Schematic drawings of all custom components, assemblies, and circuitry. d. At the completion of the project, the AV contractor shall provide as -built drawings reflecting any change or modification of drawings previously listed. 11. Commissioning: Prior to owner inspection, all signal testing, labeling, equalization, and control programing shall be completed. Signal testing shall include verification of audio and video signal from systems input to output for all signal paths. Labeling share include cable end terminations and equipment control points when appropriate. Corrective equalization filters shall be created using RTA/TEF measurements and applied to all speaker zones individually. 12. Additional Services: If and when Department requests Contractor to provide services in addition to those specified above, Contractor shall develop a work plan detailing the specific tasks to be completed and providing a detailed not -to -exceed budget for performing such tasks. Contractor shall not perform any additional services until the owner has issued a written notice -to -proceed with the execution of the work plan. Contractor will not be authorized to perform or invoice the Owner for any work not specifically authorized in the Owner's notice -to -proceed. 13. Installation Times: The Courtrooms being upgraded need to remain in service to the maximum extent possible. Therefore, installation of system components, cabling, etc. shall be done after-hours. There is potential that installation could be accomplished during a one -week pre -scheduled time for each Courtroom. Coordination of this option is not guaranteed but could present itself as judges firm up schedules for vacations, meeting and conferences. Customer Responsibilities The following are responsibilities that will need to be performed/provided by Customer. • Provide onsite physical access to required systems and space to work anm° Weld County RFP Response B000060 anm • Provide diagrams of existing environment if required • High voltage electrical work Assumptions The overall scope and related work estimates for this engagement were developed based on the following assumptions. Material changes to these assumptions and exclusions may impact the estimated effort and cost associated with completing the work and therefore would require a Change Request. • Network Lines to the effected rooms are working and active. Including any POT's lines. • Any additional services not covered specifically under this Statement of Task is subject to a change order. Deliverables • Installation and configuration of equipment as stated above • Testing of system • One hour of user training and administrator training as needed • As built documentation Acknowledgement & Authorization Upon execution of this Statement of Tasks, customer accepts the provisions and project fees contained within. Changes in project scope, work or deliverables after the project has begun wilt require a completed change order form. The customer is responsible for providing ANM access to requited IT systems and a main point of contact to interface with ANM engineering team. anm° Weld County RFP Response B000060 anm° FEE PROPOSAL Fee Proposal 1. Division 4 Courtroom 2. Division 6 Courtroom 3. Division 9 Courtroom 4. Division 10 Courtroom 5. Division 11 Courtroom 6. Division 12 Courtrooms 7. Jail Courtroom (2110 O -Street, Greeley) Total Lump Sum $ $ $ $ $ $ 18399.971 17934.6 17865.38 [18463.251 17821.381 17821.38 $(21508.43 $1129814.41! The pricing for hourly rates requested below will only be used where a change order may be needed. Hourly rates billed for any change orders shall not exceed the rates shown below. Tech $100.00 Manager $145.00 Project Lead $145.00 Design $145.00 Programmer $145.00 anm Weld County RFP Response 8000060 anm The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2000060. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM Advanced Network Management BUSINESS ADDRESS 304 Inverness Way South Suite 400 CITY, STATE, ZIP CODE Englewood, CO. 80112 TELEPHONE NO 866-527-8822 FAX TAX ID # 85-0427142 PRINTED NAME AND TITLE Br ndon Casey Duffey, Integrated Services Manager AV Group SIGNATURE tha dIL C z� � E-MAIL casey.duffey@anm.com DATE _Feb 1, 2020 **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1— 3. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Mike Freeman, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller/Purchasing Director anm Weld County RFP Response B000060 MKATS ADVANET-04 d'A RL3" 4.....---- CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 3/10/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 0757776 HUB International Insurance Services (NMX) 7770 Jefferson Street NE, Suite 101 Albuquerque, NM 87109 CONTACT Susan Grant NAME: PHONE I FAX (NC, No, Ext): (505 ) 828-4137 (NC, No): E-MAIL Susan.Grant@hubinternational.com INSURER(S) AFFORDING COVERAGE NAIC ft INSURER A: Travelers Casualty Insurance Company of Americ 19046 INSURED Advanced Network Management, Inc. P.O Box 94840 Albuquerque, NM 87199 INSURER B : Travelers Property Casualty Company of America 25674 INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUER WVD POLICY NUMBER POLICY EFF (MM/DD/YYYYI POLICY EXP (MM/DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X X 6302N875650 3/1/2020 3/1/2021 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 300,000 1 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE X LIMIT APPLIES Fla X PER: LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X LIABILITY ANY AUTO OWNED AUTOS E�ONLY SCHEDULED AUTOS yyN AUOTOS ONLY x X BA2N875373 3/1/2020 3/1/2021 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILYINJURY(Perperson) $ BODILY INJURY (Per accident) $ (Per acEcidentDAMAGE $ $ B X UMBRELLA UAB EXCESS UAB X OCCUR CLAIMS -MADE X x CUP2N902804 3/1/2020 3/1/2021 EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 DED I X RETENTION $ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/ N N N/A X UB2N878928 3/1/2020 3/1/2021 Xy PR PEATUTE EOTH E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 $ DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Weld County Purchasing Department 1150 O Steet, Room #107 Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE /24'11 B� ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM PROVISIONS 1. The following is added to Paragraph A.1.c., Who Is An Insured, of SECTION II - COVERED AUTOS LIABILITY COVERAGE: This includes any person or organization who you are required under a written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to name as an additional insured for Covered Autos Liability Coverage, but only for damages to which this insurance applies and only to the extent of that person's or organization's liability for the conduct of another "insured". CAT4740216 2. The following is added to Paragraph B.5., Other Insurance of SECTION IV — BUSINESS AUTO CONDITIONS: Regardless of the provisions of paragraph a. and paragraph d. of this part 5. Other Insurance, this insurance is primary to and non-contributory with applicable other insurance under which an additional insured person or organization is the first named insured when the written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, requires this insurance to be primary and non-contributory. © 2016 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY BLANKET ADDITIONAL INSURED (CONTRACTORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. WHO IS AN INSURED - (Section II) is amended to include any person or organization that you agree in a "written contract requiring insurance" to include as an additional insured on this Cover- age Part, but: a) Only with respect to liability for "bodily injury", "property damage" or "personal injury"; and b) If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies. The person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. 2. The insurance provided to the additional insured by this endorsement is limited as follows: a) In the event that the Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance", the in- surance provided to the additional insured shall be limited to the limits of liability re- quired by that "written contract requiring in- surance". This endorsement shall not in- crease the limits of insurance described in Section III — Limits Of Insurance. b) The insurance provided to the additional in- sured does not apply to "bodily injury", "prop- erty damage" or "personal injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or sur- veying services, including: i. The preparing, approving, or failing to prepare or approve, maps, shop draw- ings, opinions, reports, surveys, field or- ders or change orders, or the preparing, approving, or failing to prepare or ap- prove, drawings and specifications; and ii. Supervisory, inspection, architectural or engineering activities. c) The insurance provided to the additional in- sured does not apply to "bodily injury" or "property damage" caused by "your work" and included in the "products -completed op- erations hazard" unless the "written contract requiring insurance" specifically requires you to provide such coverage for that additional insured, and then the insurance provided to the additional insured applies only to such "bodily injury" or "property damage" that oc- curs before the end of the period of time for which the "written contract requiring insur- ance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 3. The insurance provided to the additional insured by this endorsement is excess over any valid and collectible "other insurance", whether primary, excess, contingent or on any other basis, that is available to the additional insured for a loss we cover under this endorsement. However, if the "written contract requiring insurance" specifically requires that this insurance apply on a primary basis or a primary and non-contributory basis, this insurance is primary to "other insurance" available to the additional insured which covers that person or organization as a named insured for such loss, and we will not share with that "other insurance". But the insurance provided to the additional insured by this endorsement still is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured when that person or organization is an additional insured under such "other insur- ance". 4. As a condition of coverage provided to the additional insured by this endorsement: a) The additional insured must give us written notice as soon as practicable of an "occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: CG D2 46 08 05 © 2005 The St. Paul Travelers Companies, Inc. Page 1 of 2 COMMERCIAL GENERAL LIABILITY i. How, when and where the "occurrence" or offense took place; ii. The names and addresses of any injured persons and witnesses; and iii. The nature and location of any injury or damage arising out of the "occurrence" or offense. b) If a claim is made or "suit" is brought against the additional insured, the additional insured must: i. Immediately record the specific of the claim or "suit" and the date received; and ii. Notify us as soon as practicable. The additional insured must see to it that we receive written notice of the claim or "suit" as soon as practicable. c) The additional insured must immediately send us copies of all legal papers received in connection with the claim or "suit", cooperate with us in the investigation or settlement of the claim or defense against the "suit", and otherwise comply with all policy conditions. d) The additional insured must tender the de- fense and indemnity of any claim or "suit" to Page 2 of 2 any provider of "other insurance" which would cover the additional insured for a loss we cover under this endorsement. However, this condition does not affect whether the insur- ance provided to the additional insured by this endorsement is primary to "other insur- ance" available to the additional insured which covers that person or organization as a named insured as described in paragraph 3. above. 5. The following definition is added to SECTION V. - DEFINITIONS: "Written contract requiring insurance" means that part of any written contract or agreement under which you are required to include a person or organization as an additional in- sured on this Coverage Part, provided that the "bodily injury" and "property damage" oc- curs and the "personal injury" is caused by an offense committed: a. After the signing and execution of the contract or agreement by you; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. © 2005 The St. Paul Travelers Companies, Inc. CG D2 46 08 05 UMBRELLA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS This endorsement modifies insurance provided under the following: COMMERCIAL EXCESS LIABILITY (UMBRELLA) INSURANCE The following is added to Paragraph 11., OUR RIGHT TO RECOVER FROM OTHERS., of SECTION IV — CONDITIONS.: If the insured has agreed in a contract or agreement to waive that insured's right of recovery against any person or organization, we waive our right of recovery against such person or organization, but only for payments we make because of: UM 04 88 07 08 a. "Bodily injury" or "property damage" caused by an "occurrence" that takes place; or b. "Personal injury" or "advertising injury" caused by an "offense" that is committed; subsequent to the execution of the contract or agree- ment. © 2008 The Travelers Companies, Inc. Page 1 of 1 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. UMBRELLA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT OF WHO IS AN INSURED - INSUREDS ADDED WHEN QUALIFYING UNDER SCHEDULED UNDERLYING INSURANCE WITHOUT WRITTEN CONTRACT AND LIMITATIONS ADDED FOR LIMITED LIABILITY COMPANIES AND FOR YOUR EMPLOYEES This endorsement modifies insurance provided under the following: COMMERCIAL EXCESS LIABILITY (UMBRELLA) INSURANCE PROVISIONS 1. The following replaces Paragraph 2.c. of SEC- TION II - WHO IS AN INSURED.: c. Any organization you newly acquire or form, other than a partnership, joint venture or lim- ited liability company, that qualifies as a Named Insured under a similar provision in any policy of Commercial General Liability (CGL) "underlying insurance" listed in the SCHEDULE OF UNDERLYING INSURANCE of the DECLARATIONS of this insurance will qualify as a Named Insured if there is no other excess liability or umbrella insurance available to that organization. However: (1) Coverage under this provision is afforded only until the end of the period of time during which the organization qualifies as a Named Insured under that provision in that policy of Commercial General Liabil- ity "underlying insurance"; (2) Coverage A does not apply to "bodily in- jury" or "property damage" that occurred before you acquired or formed the or- ganization; and Coverage B does not apply to "personal injury" or "advertising injury" arising out of an "offense" committed before you ac- quired or formed the organization. 2. The following replaces paragraph 2.f. of SEC- TION II - WHO IS AN INSURED.: f. Any other person or organization insured un- der any policy of the "underlying insurance" listed in the SCHEDULE OF UNDERLYING INSURANCE of the DECLARATIONS of this insurance. This insurance is subject to all the (3) limitations upon coverage under such policy of "underlying insurance", and the limits of in- surance afforded to such person or organiza- tion will be: (i) The difference between the "underlying insurance" limits and the minimum limits of insurance which you agreed to provide, if you have agreed to provide insurance for that person or organization in a written contract signed and executed by you be- fore the "occurrence" takes place or the "offense" is committed; or (ii) The limits of insurance of this policy; whichever is less. If the minimum limits of insurance you agreed to provide such person or organization in such written contract are wholly within the "underlying insurance", this policy shall not apply. 3. The following replaces the last two para- graphs of SECTION II - WHO IS AN IN- SURED.: No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named In- sured in the Declarations. This paragraph does not apply to any such partnership, joint venture or limited liability company that oth- erwise qualifies as an insured under SEC- TION II - WHO IS AN INSURED. None of your employees is an insured for the following: (1) "Bodily injury" or "personal injury": UM 04 76 07 08 © 2008 The Travelers Companies, Inc. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. UMBRELLA (a) To you, to your partners or members (if you are a partnership or joint ven- ture), to your members (if you are a limited liability company), or to a co - employee while acting within the scope of his or her duties; (b) To the spouse, child, parent, brother or sister of that co -employee as a consequence of Paragraph (1)(a) above; (c) For which there is any obligation to share damages with or repay some- one else who must pay damages be- cause of the injury described in Para- graphs (1)(a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. (2) "Property damage" to property: Page 2 of 2 (a) Owned, occupied or used by; or (b) Rented to, in the care, custody or control of, or over which physical con- trol is being exercised for any pur- pose by; you, any of your employees, any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). This paragraph does not apply to "bodily in- jury", "personal injury" or "property damage" for which such employee is an insured under any policy of "underlying insurance" listed in the SCHEDULE OF UNDERLYING INSUR- ANCE of the DECLARATIONS of this insur- ance, or any renewal or replacement thereof, that would apply but for the exhaustion of its limits of liability. © 2008 The Travelers Companies, Inc. UM 04 76 07 08 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. TRAVELERS) ONE TOWER SQUARE HARTFORD CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 00 03 13 (00) - 001 POLICY NUMBER: UB-2N878928-19-I3-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. SCHEDULE DESIGNATED PERSON: DESIGNATED ORGANIZATION: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. DATE OF ISSUE: 03-12-19 ST ASSIGN: PAGE 1 OF1 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BROAD FORM NAMED INSURED B. BLANKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED E. SUPPLEMENTARY PAYMENTS - INCREASED LIMITS F. HIRED AUTO - LIMITED WORLDWIDE COV- ERAGE - INDEMNITY BASIS G. WAIVER OF DEDUCTIBLE - GLASS PROVISIONS A. BROAD FORM NAMED INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any organization you newly acquire or form dur- ing the policy period over which you maintain 50% or more ownership interest and that is not separately insured for Business Auto Coverage. Coverage under this provision is afforded only un- til the 180th day after you acquire or form the or- ganization or the end of the policy period, which- ever is earlier. B. BLANKET ADDITIONAL INSURED The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Covered Autos Liability Coverage, but only for damages to which H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE - INCREASED LIMIT I. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES - INCREASED LIMIT J. PERSONAL PROPERTY K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS M. BLANKET WAIVER OF SUBROGATION N. UNINTENTIONAL ERRORS OR OMISSIONS this insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Section II. C. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COV- ERED AUTOS LIABILITY COVERAGE: An "employee" of yours is an "insured" while operating an "auto" hired or rented under a contract or agreement in an "employee's" name, with your permission, while performing duties related to the conduct of your busi- ness. 2. The following replaces Paragraph b. in B.5., Other Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in an "employee's" name, with your CA T3 53 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 4 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO permission, while performing duties related to the conduct of your busi- ness. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". D. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS -INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2), of SECTION II — COVERED AUTOS LIABIL- ITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4). of SECTION II — COVERED AUTOS LIABIL- ITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. F. HIRED AUTO — LIMITED WORLDWIDE COV- ERAGE — INDEMNITY BASIS The following replaces Subparagraph (5) in Para- graph B.7., Policy Period, Coverage Territory, of SECTION IV - BUSINESS AUTO CONDI- TIONS: (5) Anywhere in the world, except any country or jurisdiction while any trade sanction, em- bargo, or similar regulation imposed by the United States of America applies to and pro- hibits the transaction of business with or within such country or jurisdiction, for Cov- ered Autos Liability Coverage for any covered "auto" that you lease, hire, rent or borrow without a driver for a period of 30 days or less and that is not an "auto" you lease, hire, rent or borrow from any of your "employees", partners (if you are a partnership), members (if you are a limited liability company) or members of their households. (a) With respect to any claim made or "suit" brought outside the United States of America, the territories and possessions of the United States of America, Puerto Rico and Canada: (i) You must arrange to defend the "in- sured" against, and investigate or set- tle any such claim or "suit" and keep us advised of all proceedings and ac- tions. (ii) Neither you nor any other involved "insured" will make any settlement without our consent. (iii) We may, at our discretion, participate in defending the "insured" against, or in the settlement of, any claim or "suit". (iv) We will reimburse the "insured" for sums that the "insured" legally must pay as damages because of "bodily injury" or "property damage" to which this insurance applies, that the "in- sured" pays with our consent, but only up to the limit described in Para- graph C., Limits Of Insurance, of SECTION II - COVERED AUTOS LIABILITY COVERAGE. (v) We will reimburse the "insured" for the reasonable expenses incurred with our consent for your investiga- tion of such claims and your defense of the "insured" against any such "suit", but only up to and included within the limit described in Para- graph C., Limits Of Insurance, of SECTION II — COVERED AUTOS LIABILITY COVERAGE, and not in addition to such limit. Our duty to make such payments ends when we have used up the applicable limit of insurance in payments for damages, settlements or defense expenses. (b) This insurance is excess over any valid and collectible other insurance available to the "insured" whether primary, excess, contingent or on any other basis. (c) This insurance is not a substitute for re- quired or compulsory insurance in any country outside the United States, its ter- ritories and possessions, Puerto Rico and Canada. Page 2 of 4 © 2015 The Travelers Indemnity Company. All rights reserved. CA T3 53 02 15 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO You agree to maintain all required or compulsory insurance in any such coun- try up to the minimum limits required by local law. Your failure to comply with compulsory insurance requirements will not invalidate the coverage afforded by this policy, but we will only be liable to the same extent we would have been liable had you complied with the compulsory in- surance requirements. (d) It is understood that we are not an admit- ted or authorized insurer outside the United States of America, its territories and possessions, Puerto Rico and Can- ada. We assume no responsibility for the furnishing of certificates of insurance, or for compliance in any way with the laws of other countries relating to insurance. G. WAIVER OF DEDUCTIBLE — GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III — PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. H. HIRED AUTO PHYSICAL DAMAGE - LOSS OF USE — INCREASED LIMIT The following replaces the last sentence of Para- graph A.4.b., Loss Of Use Expenses, of SEC- TION III — PHYSICAL DAMAGE COVERAGE: However, the most we will pay for any expenses for loss of use is $65 per day, to a maximum of $750 for any one "accident". I. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES - INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SECTION III — PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. J. PERSONAL PROPERTY The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Personal Property We will pay up to $400 for "loss" to wearing ap- parel and other personal property which is: (1) Owned by an "insured"; and CA T3 53 02 15 (2) In or on your covered "auto". This coverage applies only in the event of a total theft of your covered "auto". No deductibles apply to this Personal Property coverage. K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS The following is added to Paragraph A.2.a., of SECTION IV - BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representa- tive prompt notice of the "accident" or "loss" ap- plies only when the "accident" or "loss" is known to: (a) You (if you are an individual); (b) A partner (if you are a partnership); (c) A member (if you are a limited liability com- pany); (d) An executive officer, director or insurance manager (if you are a corporation or other or- ganization); or (e) Any "employee" authorized by you to give no- tice of the "accident" or "loss". M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV - BUSINESS AUTO CONDI- TIONS : 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex- tent required of you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of operations contemplated by © 2015 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. Page 3 of 4 COMMERCIAL AUTO such contract. The waiver applies only to the person or organization designated in such contract. N. UNINTENTIONAL ERRORS OR OMISSIONS The following is added to Paragraph B.2., Con- cealment, Misrepresentation, Or Fraud, of SECTION IV — BUSINESS AUTO CONDITIONS: Page 4 of 4 The unintentional omission of, or unintentional error in, any information given by you shall not prejudice your rights under this insurance. How- ever this provision does not affect our right to col- lect additional premium or exercise our right of cancellation or non -renewal. © 2015 The Travelers Indemnity Compa ny. All rights reserved . CA T3 53 02 15 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. TECHNOLOGY XTEND ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to this Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. B. C. D. E. F. G. H. I. J. Reasonable Force Property Damage — Ex- ception To Expected Or Intended Injury Ex- clusion Non -Owned Watercraft Less Than 75 Feet Aircraft Chartered With Pilot Damage To Premises Rented To You Increased Supplementary Payments Who Is An Insured — Employees And Volun- teer Workers — First Aid Who Is An Insured — Employees — Supervi- sory Positions Who Is An Insured — Newly Acquired Or Formed Organizations Blanket Additional Insured — Owners, Manag- ers Or Lessors Of Premises Blanket Additional Insured — Lessors Of Leased Equipment PROVISIONS A. REASONABLE FORCE PROPERTY DAMAGE - EXCEPTION TO EXPECTED OR INTENDED IN- JURY EXCLUSION The following replaces Exclusion a., Expected Or Intended Injury, in Paragraph 2., of SECTION I - COVERAGES — COVERAGE A BODILY IN- JURY AND PROPERTY DAMAGE LIABILITY: a. Expected Or Intended Injury Or Damage "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of rea- sonable force to protect any person or property. K. Blanket Additional Insured — Persons Or Or- ganizations For Your Ongoing Operations As Required By Written Contract Or Agreement L. Blanket Additional Insured — Broad Form Vendors M. Who Is An Insured — Unnamed Subsidiaries N. Who Is An Insured — Liability For Conduct Of Unnamed Partnerships Or Joint Ventures O. Medical Payments — Increased Limits P. Contractual Liability — Railroads Q. Knowledge And Notice Of Occurrence Or Of- fense R. Unintentional Omission S. Blanket Waiver Of Subrogation B. NON -OWNED WATERCRAFT LESS THAN 75 FEET The following replaces Paragraph (2) of Exclusion g., Aircraft, Auto Or Watercraft, in Paragraph 2. of SECTION I - COVERAGES — COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY: (2) A watercraft you do not own that is: (a) Less than 75 feet long; and (b) Not being used to carry any person or property for a charge. C. AIRCRAFT CHARTERED WITH PILOT The following is added to Exclusion g., Aircraft, Auto Or Watercraft, in Paragraph 2. of SECTION CGD4170112 © 2012 The Travelers Indemnity Company. All rights reserved. Page 1 of 6 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL GENERAL LIABILITY I - COVERAGES — COVERAGE A BODILY IN- JURY AND PROPERTY DAMAGE LIABILITY: This exclusion does not apply to an aircraft that is: (a) Chartered with a pilot to any insured; (b) Not owned by any insured; and (c) Not being used to carry any person or prop- erty for a charge. D. DAMAGE TO PREMISES RENTED TO YOU 1. The first paragraph of the exceptions in Ex- clusion j., Damage To Property, in Para- graph 2. of SECTION I - COVERAGES — COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY is deleted. 2. The following replaces the last paragraph of Paragraph 2., Exclusions, of SECTION I - COVERAGES — COVERAGE A BODILY IN- JURY AND PROPERTY DAMAGE LIABIL- ITY: Exclusions c., g. and h., and Paragraphs (1), (3) and (4) of Exclusion j., do not apply to "premises damage". Exclusion f.(1)(a) does not apply to "premises damage" caused by fire unless Exclusion f. of Section I — Cover- age A — Bodily Injury And Property Damage Liability is replaced by another endorsement to this Coverage Part that has Exclusion - All Pollution Injury Or Damage or Total Pollution Exclusion in its title. A separate limit of insur- ance applies to "premises damage" as de- scribed in Paragraph 6. of Section III — Limits Of Insurance. 3. The following replaces Paragraph 6. of SEC- TION III - LIMITS OF INSURANCE: 6. Subject to 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "premises damage" to any one premises. The Damage To Premises Rented To You Limit will be: a. The amount shown for the Damage To Premises Rented To You Limit on the Declarations of this Coverage Part; or b. $300,000 if no amount is shown for the Damage To Premises Rented To You Limit on the Declarations of this Coverage Part. Page 2 of 6 4. The following replaces Paragraph a. of the definition of "insured contract" in the DEFINI- TIONS Section: a. A contract for a lease of premises. How- ever, that portion of the contract for a lease of premises that indemnifies any person or organization for "premises damage" is not an "insured contract"; 5. The following is added to the DEFINITIONS Section: "Premises damage" means "property dam- age" to: a. Any premises while rented to you or tem- porarily occupied by you with permission of the owner; or b. The contents of any premises while such premises is rented to you, if you rent such premises for a period of seven or fewer consecutive days. 6. The following replaces Paragraph 4.b.(1)(b) of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: (b) That is insurance for "premises damage"; or 7. Paragraph 4.b.(1)(c) of SECTION IV - COMMERCIAL GENERAL LIABILITY CON- DITIONS is deleted. E. INCREASED SUPPLEMENTARY PAYMENTS 1. The following replaces Paragraph 1.b. of SUPPLEMENTARY PAYMENTS - COVER- AGES A AND B of SECTION I - COVER- AGES: b. Up to $2,500 for cost of bail bonds re- quired because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to fur- nish these bonds. 2. The following replaces Paragraph 1.d. of SUPPLEMENTARY PAYMENTS - COVER- AGES A AND B of SECTION I - COVER- AGES: d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. © 2012 The Travelers Indemnity Company. All rights reserved. CG D4 17 01 12 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL GENERAL LIABILITY F. WHO IS AN INSURED - EMPLOYEES AND VOLUNTEER WORKERS - FIRST AID 1. The following is added to the definition of "oc- currence" in the DEFINITIONS Section: Unless you are in the business or occupation of providing professional health care services, "occurrence" also means an act or omission committed by any of your "employees" or "volunteer workers", other than an employed or volunteer doctor, in providing or failing to provide first aid or "Good Samaritan services" to a person. 2. The following is added to Paragraph 2.a.(1) of SECTION II - WHO IS AN INSURED: Unless you are in the business or occupation of providing professional health care services, Paragraphs (1 )(a), (b), (c) and (d) above do not apply to "bodily injury" arising out of pro- viding or failing to provide first aid or "Good Samaritan services" by any of your "employ- ees" or "volunteer workers", other than an employed or volunteer doctor. Any of your "employees" or "volunteer workers" providing or failing to provide first aid or "Good Samari- tan services" during their work hours for you will be deemed to be acting within the scope of their employment by you or performing du- ties related to the conduct of your business. 3. The following is added to Paragraph 5. of SECTION III - LIMITS OF INSURANCE: For the purposes of determining the applica- ble Each Occurrence Limit, all related acts or omissions committed by any of your "employ- ees" or "volunteer workers" in providing or failing to provide first aid or "Good Samaritan services" to any one person will be deemed to be one "occurrence". 4. The following is added to the DEFINITIONS Section: "Good Samaritan services" means any emer- gency medical services for which no compen- sation is demanded or received. G. WHO IS AN INSURED - EMPLOYEES - SU- PERVISORY POSITIONS The following is added to Paragraph 2.a.(1) of SECTION II - WHO IS AN INSURED: Paragraphs (1)(a), (b) and (c) above do not apply to "bodily injury" or "personal injury" to a co - "employee" in the course of the co -"employee's" employment by you arising out of work by any of your "employees" who hold a supervisory posi- tion. H. WHO IS AN INSURED - NEWLY ACQUIRED OR FORMED ORGANIZATIONS The following replaces Paragraph 4. of SECTION II - WHO IS AN INSURED of the Commercial General Liability Coverage Form, and Paragraph 3. of SECTION II - WHO IS AN INSURED of the Global Companion Commercial General Liability Coverage Form, to the extent such coverage forms are part of your policy: Any organization you newly acquire or form, other than a partnership or joint venture, of which you are the sole owner or in which you maintain the majority ownership interest, will qualify as a Named Insured if there is no other insurance which provides similar coverage to that organiza- tion. However: a. Coverage under this provision is afforded only: (1) Until the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier, if you do not report such organization in writing to us within 180 days after you acquire or form it; or (2) Until the end of the policy period, when that date is later than 180 days after you acquire or form such organization, if you report such organization in writing to us within 180 days after you acquire or form it, and we agree in writing that it will con- tinue to be a Named Insured until the end of the policy period; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal in- jury" or "advertising injury" arising out of an offense committed before you acquired or formed the organization. I. BLANKET ADDITIONAL INSURED - OWNERS, MANAGERS OR LESSORS OF PREMISES The following is added to SECTION II — WHO IS AN INSURED: Any person or organization that is a premises owner, manager or lessor is an insured, but only with respect to liability arising out of the owner- ship, maintenance or use of that part of any prem- ises leased to you. The insurance provided to such premises owner, manager or lessor does not apply to: CG D4 17 01 12 © 2012 The Travelers Indemnity Company. All rights reserved. Page 3 of 6 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL GENERAL LIABILITY a. Any "bodily injury" or "property damage" caused by an "occurrence" that takes place, or "personal injury" or "advertising injury" caused by an offense that is committed, after you cease to be a tenant in that premises; or b. Structural alterations, new construction or demolition operations performed by or on be- half of such premises owner, manager or les- sor. J. BLANKET ADDITIONAL INSURED - LESSORS OF LEASED EQUIPMENT The following is added to SECTION II - WHO IS AN INSURED: Any person or organization that is an equipment lessor is an insured, but only with respect to liabil- ity for "bodily injury", "property damage", "per- sonal injury" or "advertising injury" caused, in whole or in part, by your acts or omissions in the maintenance, operation or use by you of equip- ment leased to you by such equipment lessor. The insurance provided to such equipment lessor does not apply to any "bodily injury" or "property damage" caused by an "occurrence" that takes place, or "personal injury" or "advertising injury" caused by an offense that is committed, after the equipment lease expires. K. BLANKET ADDITIONAL INSURED - PERSONS OR ORGANIZATIONS FOR YOUR ONGOING OPERATIONS AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT The following is added to SECTION II - WHO IS AN INSURED: Any person or organization that is not otherwise an insured under this Coverage Part and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury" or "property damage" that: a. Is caused by an "occurrence" that takes place after you have signed and executed that con- tract or agreement; and b. Is caused, in whole or in part, by your acts or omissions in the performance of your ongoing operations to which that contract or agree- ment applies or the acts or omissions of any person or organization performing such op- erations on your behalf. The limits of insurance provided to such insured will be the limits which you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. L. BLANKET ADDITIONAL INSURED - BROAD FORM VENDORS The following is added to SECTION II - WHO IS AN INSURED: Any person or organization that is a vendor and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with re- spect to liability for "bodily injury" or "property damage" that: a. Is caused by an "occurrence" that takes place after you have signed and executed that con- tract or agreement; and b. Arises out of "your products" which are dis- tributed or sold in the regular course of such vendor's business. The insurance provided to such vendor is subject to the following provisions: a. The limits of insurance provided to such ven- dor will be the limits which you agreed to pro- vide in the written contract or agreement, or the limits shown in the Declarations, which- ever are less. b. The insurance provided to such vendor does not apply to: (1) Any express warranty not authorized by you; (2) Any change in "your products" made by such vendor; Repackaging, unless unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (4) Any failure to make such inspections, ad- justments, tests or servicing as vendors agree to perform or normally undertake to perform in the regular course of business, in connection with the distribution or sale of "your products"; Demonstration, installation, servicing or repair operations, except such operations performed at such vendor's premises in connection with the sale of "your prod- ucts"; or (6) "Your products" which, after distribution or sale by you, have been labeled or re- labeled or used as a container, part or in- gredient of any other thing or substance by or on behalf of such vendor. (3) (5) Page 4 of 6 ©2012 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. CGD4170112 COMMERCIAL GENERAL LIABILITY Coverage under this provision does not apply to: a. Any person or organization from whom you have acquired "your products", or any ingre- dient, part or container entering into, accom- panying or containing such products; or b. Any vendor for which coverage as an addi- tional insured specifically is scheduled by en- dorsement. M. WHO IS AN INSURED - UNNAMED SUBSIDI- ARIES The following is added to SECTION II - WHO IS AN INSURED: Any of your subsidiaries, other than a partnership or joint venture, that is not shown as a Named In- sured in the Declarations is a Named Insured if: a. You maintain an ownership interest of more than 50% in such subsidiary on the first day of the policy period; and b. Such subsidiary is not an insured under simi- lar other insurance. No such subsidiary is an insured for "bodily injury" or "property damage" that occurred, or "personal injury" or "advertising injury" caused by an of- fense committed: a. Before you maintained an ownership interest of more than 50% in such subsidiary; or b. After the date, if any, during the policy period that you no longer maintain an ownership in- terest of more than 50% in such subsidiary. N. WHO IS AN INSURED - LIABILITY FOR CON- DUCT OF UNNAMED PARTNERSHIPS OR JOINT VENTURES The following replaces the last paragraph of SECTION II - WHO IS AN INSURED: No person or organization is an insured with re- spect to the conduct of any current or past part- nership or joint venture that is not shown as a Named Insured in the Declarations. This para- graph does not apply to any such partnership or joint venture that otherwise qualifies as an in- sured under Section II — Who Is An Insured. O. MEDICAL PAYMENTS - INCREASED LIMITS The following replaces Paragraph 7. of SECTION III - LIMITS OF INSURANCE: 7. Subject to 5. above, the Medical Expense Limit is the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person, and will be the higher of: (a) $10,000; or (b) The amount shown on the Declarations of this Coverage Part for Medical Expense Limit. P. CONTRACTUAL LIABILITY — RAILROADS 1. The following replaces Paragraph c. of the definition of "insured contract" in the DEFINI- TIONS Section: c. Any easement or license agreement; 2. Paragraph f.(1) of the definition of "insured contract" in the DEFINITIONS Section is de- leted. Q. KNOWLEDGE AND NOTICE OF OCCUR- RENCE OR OFFENSE The following is added to Paragraph 2., Duties In The Event of Occurrence, Offense, Claim or Suit, of SECTION IV - COMMERCIAL GEN- ERAL LIABILITY CONDITIONS: e. The following provisions apply to Paragraph a. above, but only for the purposes of the in- surance provided under this Coverage Part to you or any insured listed in Paragraph 1. or 2. of Section II — Who Is An Insured: (1) Notice to us of such "occurrence" or of- fense must be given as soon as practica- ble only after the "occurrence" or offense is known to you (if you are an individual), any of your partners or members who is an individual (if you are a partnership or joint venture), any of your managers who is an individual (if you are a limited liability company), any of your trustees who is an individual (if you are a trust), any of your "executive officers" or directors (if you are an organization other than a partnership, joint venture, limited liability company or trust) or any "employee" authorized by you to give notice of an "occurrence" or offense. (2) If you are a partnership, joint venture, lim- ited liability company or trust, and none of your partners, joint venture members, managers or trustees are individuals, no- tice to us of such "occurrence" or offense must be given as soon as practicable only after the "occurrence" or offense is known by: (a) Any individual who is: (i) A partner or member of any part- nership or joint venture; (ii) A manager of any limited liability company; CG D4 17 01 12 © 2012 The Travelers Indemnity Company. All rights reserved. Page 5 of 6 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL GENERAL LIABILITY (3) (iii) A trustee of any trust; or (iv) An executive officer or director of any other organization; R. that is your partner, joint venture member, manager or trustee; or (b) Any "employee" authorized by such partnership, joint venture, limited li- ability company, trust or other organi- zation to give notice of an "occur- rence" or offense. Notice to us of such "occurrence" or of- fense will be deemed to be given as soon as practicable if it is given in good faith as soon as practicable to your workers' compensation insurer. This applies only if S. you subsequently give notice to us of the "occurrence" or offense as soon as prac- ticable after any of the persons described in Paragraphs e. (1) or (2) above discov- ers that the "occurrence" or offense may result in sums to which the insurance provided under this Coverage Part may apply. However, if this policy includes an endorse- ment that provides limited coverage for "bod- ily injury" or "property damage" or pollution costs arising out of a discharge, release or escape of "pollutants" which contains a re- quirement that the discharge, release or es- cape of "pollutants" must be reported to us within a specific number of days after its Page 6 of 6 abrupt commencement, this Paragraph e. does not affect that requirement. UNINTENTIONAL OMISSION The following is added to Paragraph 6., Repre- sentations, of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: The unintentional omission of, or unintentional er- ror in, any information provided by you which we relied upon in issuing this policy will not prejudice your rights under this insurance. However, this provision does not affect our right to collect addi- tional premium or to exercise our rights of cancel- lation or nonrenewal in accordance with applica- ble insurance laws or regulations. BLANKET WAIVER OF SUBROGATION The following is added to Paragraph 8., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — COMMERCIAL GENERAL LI- ABILITY CONDITIONS: If the insured has agreed in a contract or agree- ment to waive that insured's right of recovery against any person or organization, we waive our right of recovery against such person or organiza- tion, but only for payments we make because of: a. "Bodily injury" or "property damage" caused by an "occurrence" that takes place; or b. "Personal injury" or "advertising injury" caused by an offense that is committed; subsequent to the execution of the contract or agreement. © 2012 The Travelers Indemnity Company. All rights reserved. CG D4 17 01 12 Includes copyrighted material of Insurance Services Office, Inc. with its permission. Entity Information Entity Name* Entity ID* ADVANCED NETWORK MANAGEMENT @00036017 INC Contract Name* Contract ID COURTROOM AUDIO-VISUAL PRESENTATION SYSTEM 3451 Contract Status CTB REVIEW Contract Lead* SGEESAMAN New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # sgeesarnan@co.weld.co.us Contract Description* FURNISH & INSTALL AUDIO, VISUAL AND ELECTRONIC EVIDENCE PRESENTATION SYSTEMS IN THE WELD COUNTY JUSTICE CENTER Contract Description 2 Contract Type* CONTRACT Amount* $129,814.41 Renewable* NO Automatic Renewal Grant IGA Department BUILDINGS AND GROUNDS Department Email CM- BuildingGrounds@weldgovco m Department Head Email CM-BuildingGrounds- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV. COM Requested BOCC Agenda Date* B3/1612020 Due Date 03/12/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Review Date It Renewal Date 12/31/2020 Termination Notice Period Committed Delivery Date Expiration Date* 12131/2020 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Approval Process Department Head TOBY TAYLOR DH Approved Date 03/11/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/16/2020 Originator SGEESAMAN Finance Approver BARB CONNOLLY Purchasing Approved Date Finance Approved Date 03/11/2020 Tyler Ref # AG 031620 Legal Counsel BOB CHOATE Legal Counsel Approved Date 03/12/2020 Submit DEPARTMENT OF BUILDINGS AND GROUNDS PHONE: (970) 400-2023 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 March 2, 2020 To: Board of County Commissioners From: Toby Taylor Subject: Courtroom Audio Visual System; Bid 2000060 As advertised this bid is for updating the audio-visual system in seven courtrooms. The low bid from Advanced Network Management and meets specifications. Therefore, Buildings & Grounds is recommending awarding to Advance Network Management for $129,814.41. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director o3/oti WELD COUNTY PURCHASING 1150 O Street, Room 107, Greeley, CO 80631 E -Mail: cmpeters(a�weldgov.com E-mail: reverett(weldgov.com E-mail: rturf(a.weldgov.com Phone: (970) 400-4223, 4222 or 4216 Fax: (970) 336-7226 DATE OF BID: FEBRUARY 14, 2020 REQUEST FOR: COURTROOM AUDIO-VISUAL PRESENTATION SYSTEM DEPARTMENT: BUILDINGS & GROUNDS BID NO: #62000060 PRESENT DATE: FEBRUARY 19, 2020 APPROVAL DATE: MARCH 4, 2020 VENDOR TOTAL ADVANCED NETWORK MANAGEMENT 304 INVERNESS WAY SOUTH, STE 400 ENGLEWOOD, CO 80112 LVW ELECTRONICS 5475 PEORIA ST., BLDG. 3, UNIT 109 DENVER, CO 80239 AUDIO VISUAL INNOVATIONS, INC DBA AV-SPL 7367 SOUTH REVERE PKWY STE 2B CENTENNIAL, CO 80112 $129,814.41 $143,007.87 $151,160.00 BEACON COMMUNICATIONS, LLC $199,272.70 3211 S. ZUNI STREET ENGLEWOOD, CO 80110 THE DEPARTMENT OF BUILDINGS & GROUNDS IS REVIEWING THE BIDS. 2020-0590 o9.�r 1 3G ooh Hello