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Home My WebLink About20200139.tiffRESOLUTION RE: APPROVE 2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) AWARD AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2019 State Criminal Alien Assistance Program (SCAAP) Award to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, from the U.S. Department of Justice, with further terms and conditions being as stated in said award, and WHEREAS, after review, the Board deems it advisable to approve and accept said award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2019 State Criminal Alien Assistance Program (SCAAP) Award to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, from the U.S. Department of Justice, be, and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that the Weld County Clerk to the Board, be, and hereby is, authorized to electronically submit said award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 13th day of January, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditiLeA) G. Xido:�,� Mike Freeman, Chair Weld County Clerk to the Board BY: Deputy Clerk to the Board APP: ! ED AS my rney Date of signature: O1 /IS /2� EXCUSED Sean p. Conway arbara Kirkmeyer e .SOcsK',acrcticICO) oI/24/2o 2020-0139 SO0041 /.DP 33,0 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Authorization to Accept Payment of SCAAP FY2019 awarded funds DEPARTMENT: Sheriff's Office PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager DATE: 01/02/2020 Brief description of the problem/issue: Attached is the FY2019 State Criminal Alien Assistance Program (SCAAP) email documentation showing that the WCSO has been awarded $150,518 under grant number 2019-AP-BX-0832. The Sheriff's Office has utilized SCAAP funding in prior years to offset the jail medical services expense. Only an employee (authorized representative or authorized point of contact) of the jurisdiction may accept the SCAAP funds for an eligible purpose. Use of funds must be selected, certifying that WCSO understands the guidelines and requirements. The approval is done by checking a box and clicking Accept. No signature is required. The Sheriff's Office, with the approval of the BOCC, submitted the SCAAP application in May 2019. The ACH transfer will be tracked and deposited into 1000-24410-4320-200; Inmate Services, Federal Grants. In addition, because no signature is required, and by Resolution #2014-0120 the Clerk to the Board has been designated as a Certifying Official on behalf of the Chair to electronically certify and submit grant related documents. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1) Authorize the Sheriff's Office (via the CTB) to electronically accept the award payment in the amount of $150,518. 2) Schedule a Work Session 3) Deny the Acceptance of Payment for the above -mentioned award and forfeit the $150,518. Recommendation: Authorize the Clerk to the Board to accept the drawdown of the grant award. Approve Recommendation Sean P. Conway Mike Freeman, Pro-Tem Scott K. James Barbara Kirkmeyer, Chair Steve Moreno Schedule Work Session Other/Comments: 2020-0139 5000� Karla Ford From: Sent: To: Cc: Subject: Approve Sent from my iPhone Mike Freeman Thursday, January 2, 2020 5:26 PM Barbara Kirkmeyer Karla Ford Re: Please Reply PA for 2019 SCAAP grant funding drawdown On Jan 2, 2020, at 4:43 PM, Barbara Kirkmeyer <bkirkmeyer@weldgov.com>wrote: Approve Sent from my iPhone On Jan 2, 2020, at 1:42 PM, Karla Ford <kford@weldgov.com>wrote: Please advise if you recommend approval. Thanks! Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordjiweldgov.com :: www.weldgov.com My working hours are Monday -Thursday 7:OOa.m.-4:O0 p.m. Friday 7:OOa.rn. - Noon <image002.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e- mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weldgov.com> Sent: Thursday, January 2, 2020 1:27 PM To: Karla Ford <kford@weldgov.com> Cc: Matthew Elbe <melbe@weldgov.com> Subject: PA for 2O19 SCAAP grant funding drawdown Hello Karla, Could you please process the attached PA for the 2019 SCAAP grant funding that we were awarded? I ran it by Bob and he is ok with it. Thank you, BJA FY 19 State Criminal Alien Assistance Program Page 1 of I Program Requirements Grant Number: Jurisdiction: Instr1J tipn5 GMS Home Loq Off BJA FY 19 State Criminal Alien Assistance Program 2019 -H1427 -CO -AP Vendor Number: Award Amount: spacS 4; 2020-A P-aX-0868 County of Weld 846000813 $150.518 Fiscal Year 2019 Payment Acceptance and Electronic Transfer of Funds FY 2019 SCAAP Use of Funds List --- Construction -- Construction for inmate housing, inmate programs, prison industries in ADA compliance Training/Education for offender --- Specific trade employment skits GED testing Job Preparedness --- Training for corrections officers to help manage offender population --- Bi-lingual language skills Less than lethal technology training Diversity training n V Declaration and Certification to the U.S. Department of Justice as to this Payment/Drawdown Request r' I declare the following to the U.S. Department of tustice (DO.1), under penalty of perjury: (1) I am the "submitting government official" as the term is used and defined in the pertinent OW program requirements and application instruction document and have authority to make this certification on behalf of the payee; (2) I have conducted (or had conducted for me, including by the payee's legal counsel as appropriate) a diligent review of the pertinent O.IP program requirements and application instruction document. all statutory requirements. and all other requirements, certifications, assurances, and conditions that appear in the pertinent State Criminal Alien Assistance Program ("SCAAP") application associated with this payment: and (3) I also have conducted (or had conducted for me) a diligent review of all other matters encompassed by this certification. To the best of my knowledge and belief, on behalf of myself and the payee, I certify to DO.1. under penalty of perjury, that the following are true as of the date of this request: ( I ) The payee is in compliance with all requirements for payments under SCAAP that appear in the certifications and assurances for the SCAAP application associated with this payment : (2) the request is accurate and complete and was provided in accordance with the requirements, definitions, and instructions set out in the pertinent OJP program requirements and application instruction document: and (3) any payment made to the payee will he used only for "correctional purposes." as required by 8 U.S.C- ti 1231(1)(6). I understand that, in making payment pursuant to this request. 1.)OJ will rely upon this declaration and certification as a material representation. I also understand that a materially false. fictitious. or fraudulent statement in this declaration and certification or otherwise in this payment/drawdown request (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 (J.S.C. §ti 1001 and/or 1621. and/or 34 U.S.C. tiff 10271- 10273). and also may subject me and the payee to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. tiff 3729-373(1 and/or tiff 3801-3812) or otherwise. Accept Decline https://grants.ojp.usdoj.govittntsexternal/application.dor?aspect�ACHi applicationlP 29970? 1/2/2020 BJA FY 19 State Criminal Alien Assistance Program Page 1 of 1 Program Requirements & Instructions GMS Home Log Off BJA FY 19 State Criminal Alien Assistance Program 2019 -H1427 -CO -AP OMB Number: 1121-0243 Expires: 08/31/2019 If you need to correct, update or reprint your ACH information please click on the ACH link below. ACH Online Form Fiscal Year 2019 SCAAP Use of Funds: Medical Services )9, ZoLo, - Esther- E av c12 Uv 6 /`on (O,T , S G�wZapi mailAtiAtdi.-- ; https://grants.ojp.usdoj.gov/gmsexternal/acceptDecline.do 1/14/2020 Esther Gesick From: Sent: To: Subject: Sonja Kohlgraf Wednesday, January 15, 2020 7:45 AM Esther Gesick FW: Request for Drawdown Processed Good morning Esther, I did not get the confirmation, but Don Warden did. Please see below for our records. Sonja Kohlgraf, MBA Budget/Business Manager Weld County Sheriff's Office Ph: 970-400-2872 From: Don Warden <dwarden@weldgov.com> Sent: Tuesday, January 14, 2020 4:01 PM To: Sonja Kohlgraf <skohlgraf@weldgov.com>; Jennifer Oftelie <joftelie@weldgov.com>; Renee Fielder <rfielder@weldgov.com>; John Lefebvre <jlefebvre@weldgov.com>; Chris D'Ovidio <cdovidio@weldgov.com> Subject: FW: Request for Drawdown Processed FYI. See below. Funds should be deposited in our bank account of record in the next two weeks. Donald D. Warden Director of Finance and Administration Finance and Administration PO Box 758 1150 O Street Greeley, CO 80632 tel: 970-356-4000 Extension 4218 email: dwarden@co.weld.co.us Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 From: Barbara Kirkmeyer <bkirkmever@weldgov.com> Sent: Tuesday, January 14, 2020 2:56 PM To: Barb Connolly <bconnolly@weldgov.com>; Jennifer Oftelie <ioftelie@weldgov.com>; Don Warden <dwarden@weldgov.com>; Chris D'Ovidio <cdovidio@weldgov.com> Subject: Fwd: Request for Drawdown Processed Sent from my iPhone Begin forwarded message: From: "helpdesk@oip.usdoi.gov" <helpdesk@oip.usdoi.gov> Date: January 14, 2020 at 3:41:34 PM MST To: Barbara Kirkmeyer <bkirkmever@weldgov.com>, Donnie Patch <dpatch@weldgov.com> Subject: Request for Drawdown Processed Reply -To: helpdesk@oip.usdoi.gov Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Your request for drawdown has been processed for the State Criminal Alien Assistance Program. Funds will be deposited into your jurisdictions' official Office of Justice Programs bank account of record in the next two weeks. 2 Contract Form Entity Information New Contract Request Entity Name* Entity ID* US DEPARTMENT OF JUSTICE O0004553 Contract Name* Contract ID FY2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM 3360 (SCAAP) AWARD Contract Status CTB REVIEW Contract Lead * SKOHLGRAF New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # skohigraf@co weld co.us Contract Description* REQUESTING APPROVAL TO DRA'0VDO'NN THE A?i'ARDED $150,518.00 FOR THE FY2019 SC';AF GRANT FUNDING Contract Description 2 Contract Type* AWARD Amount* $150 518 00 Renewable" NO Automatic Renewal Grant Department SHERIFF Department Email CM-Sheriffralweldgo.' corn Department Head Email ChMSheriff- DeptHead@/.veldgov corn County Attorney GENERAL COUNTY Al I ORNEY EMAIL County Attorney Email CM- COUNTY.ATTORNEY@'A ELD GOV. C OM Requested BQCC Agenda Date A. 01:13/2020 Due Date 01/09,,2020 Will a work session with BOCC be required?* N C: Does Contract require Purchasing Dept. to be included? tf this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Termination Notice Period Review Date * 08/03/2020 Renewal Date Committed Delivery Date Expiration Date.* 12; 31r2C 20 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH OH Approved Date 01,' 06:2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 01;13;'2020 Originator SKOHLGRAE Contact Type Contact Email Finance Approver CHRIS D'OVIDIO Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 01 .07;2020 Tyler Ref # AG 011320 Legal Counsel BOB CHOATE Legal Counsel Approved Date C1./08;2020 Submit Hello