The URL can be used to link to this page

Browse Search

Home My WebLink About20203298.tiffRESOLUTION RE: APPROVE REVISIONS TO BYLAWS, PROCEDURES, AND CRITERIA FOR JUVENILE COMMUNITY REVIEW BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the revised Bylaws, Procedures, and Criteria of the Juvenile Community Review Board have been presented to the Board of Weld County Commissioners for approval, and WHEREAS, after review, the Board of Commissioners of Weld County deems it advisable to adopt said revised Juvenile Community Review Board Bylaws, Procedures, and Criteria. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the revised Bylaws, Procedures, and Criteria for the Juvenile Community Review Board, be, and hereby are, adopted. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 9th day of November, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditA4,O ;I Weld County Clerk to the Board BY: 11/4 -#2--a• . 1 puty Clerk to the Boar.'' AP" VED AS County Attorney Date of signature: l 1 / 1 Co 190 Mice Freeman, Chair Steve oren ' , Pro -Tern K. James Kevin D. Ross cc,:gOCC(�,F) N I tCo(S0 2020-3298 DA0005 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Weld County Juvenile Community Review Board By -Laws DEPARTMENT: BOCC DATE: 10.27.20 PERSON REQUESTING: Karla Ford Brief description of the problem/issue: Simple clean-up and addition to wording since this board has specialization for the members. Example: allow someone that works in probation to be a regular member for two terms, and then allow them to be an alternate for two more term, etc. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the changes or not approve the changes. Recommendation: Approve the by-laws. Karin McDougal from Legal has reviewed the changes as well. Approve Recommendation Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro-Tem Kevin D. Ross Schedule Work Session Other/Comments: 2020-3298 11 /Oq iZ4ec o5 WELD COUNTY JUVENILE COMMUNITY REVIEW BOARD BYLAWS, PROCEDURES AND CRITERIA NAME The name of this entity shall be the Weld County Juvenile Community Review Board, hereinafter referred to as the "Board. " PURPOSE The purpose of the Board shall be to carry out the intent and purposes of the Board of County Commissioners of Weld County pursuant to the resolutions of November 2, 1987, and November 4, 1987, concerning the creation of the Juvenile Community Review Board and the appointment of its members, requiring approval by the Board of residential community placements within Weld County juveniles committed to the Department of Human Services in accordance with C.R.S. §19- 1-103(69), 19-1-203 and 19-2-210. ADDRESS The address for the Board shall be c/o Weld County Juvenile Community Review Board, P.O. Box 758, 915 10th Street, Greeley CO 80632. ADMINISTRATIVE PROCEDURES A. Officers and Duties 1) The Board shall elect a Chairperson, Vice Chairperson and Secretary, each of who shall serve for a one-year term to begin in November. The Chairperson shall preside at all meetings of the Board and act in accordance with the duties customarily associated with such position. 2) Record Keeping Duties: The Chairperson will provide Agendas in advance of meetings when there is business to be conducted. A summary of the actions and decisions of business meetings will be provided by the Secretary for correction and approval by the Board. B. Meetings 1) All business of the Board shall be transacted at regular meetings or special meetings and only when a quorum is present. Regular meeting shall be conducted monthly. 2) Special meetings may be held subject to the call of the Chairperson or two or more appointed members to act upon matters that cannot be delayed until the regular meeting date. 3) A victim or a representative may take part in the community review meeting in which they are the victim. The victim may listen to the discussion of the board and provide his or her perspective, however; voting will take place without the victim or their representative present. C. Quorum 1) A quorum shall exist if six (6) of the ten (10) members (or designated alternates) are in attendance to conduct official business. Only appointed Board members and alternates present may vote. Any tie vote shall be construed as a negative vote. 2) The Chairperson or acting Chairperson is a regular voting member. MEMBERS OF THE BOARD Regular members of the Board are appointed by the Board of County Commissioners of Weld County. Membership represents the following areas: • Probation • Human Services • School District • Law Enforcement • Division of Youth Corrections (DYC) • Bar Association • Mental Health • Citizen • Citizen • Person recommended by Juvenile Services Planning Commission, a/k/a, Senate Bill 96 Planning Committee. An alternate for each regular member shall be appointed by the Board of County Commissioners. Alternate members shall be authorized to participate at meetings of the Board as voting members only when necessary to achieve quorum. Each regular member shall recommend for appointment and alternate member from the same area of representation as the regular member. Any regular member who cannot attend a meeting shall ensure that his or her alternate member is advised of the meeting and is given sufficient information to enable him or her to fully participate in the proceeding. Terms: Due to the specialization of knowledge required for this Board, a regular member may serve two, consecutive three-year terms and then be appointed to serve as an alternate member. Alternate member may serve two, three-year terms and then be appointed to serve as a regular member. A Board member is not required to step down completely from the Board after either term limit. If reappointed, the person may serve continually on the Board as either an alternative or regular Board member as long as the person does not serve more than 2 consecutive terms in the same type of position. AMENDMENT OF BYLAWS These Bylaws may be recommended for amendment at any meeting of the majority of the entire membership of the Board provided seven (7) days' notice has been given to each member of the Board. Such recommendation shall be forwarded to the Board of County Commissioners for approval. CONFIDENTIALITY All names, addresses, and information regarding a child reviewed by the Board shall be confidential and not disclosed except to the Board or its designees without the express written permission of the child and the legal custodian. BOARD REVIEW CRITERIA The Board, in considering the criteria and scope of review, shall review information including, but not limited to: A. Whether the juvenile is appropriate for community placement based upon presentation by the Client Manager and relevant documentation including DYC risk assessment. B. The placement of the juvenile in Weld County will not present a danger to the safety and welfare of the public. C. The DYC has appropriate and sufficient arrangements with community resources to provide the treatment program proposed. D. The affected local school district(s) receive from DYC and the school district(s) previously involved complete educational, psychological, and social information needed by the local district in a timely manner. E. Community placement of the juvenile offers beneficial outcome compared to institutional placement. F. Other relevant factors of the juvenile's situation to justify community placement. G. Documents to be reviewed shall include, but not be limited to: • The referral form • Probation report(s) • Probation risk/need assessments • Family interview • Vocational assessment • District attorney assessments • Clinical interviews and evaluations • Institutional progress reports • DYC Continuity care plan • Social Services placement evaluation(s), update(s), and report(s) • DYC risk assessment • Drug and alcohol evaluation(s) • Placement history, including complete run history OTHER RELATED CRITERIA A. Should information about the juvenile or the community placement upon which the Board based its decision, in whole or in part, be inaccurate or, false, the Board may rescind approval of the placement made in Weld County. B. The Client Manager will present the case and be available to answer questions or provide additional information as needed. C. The Client Manager shall. inquire about and inform the Board about any pending charges against the child. D. The DYC and the community placement shall provide updated information to the Board about the placement and placed child after placement has occurred as requested by the Board. E. Failure to provide documents or information requested by the Board may result in denial of approval for placement in Weld County. F. The names and numbers for 24 -hour information and notification for persons - involved with the child from the placement and DYC notification should be available to the Board Chairperson or his designee. G. The contract provider and DYC shall report to the Chair of the Board and/or the D.A.'s office, all escapes/A.W.O.L.'s (as well -as to the police) and any other delinquent or criminal offenses within 72 hours, including weekends and holidays. H. It is the policy of this Board that any juvenile who escapes or is A.W.O.L. must be rereferred to the Board for placement back in the community if the escape/A.W.O.L. was seven (7) days or longer. I. All contract providers shall provide to the Board written reviews of each juvenile placed with the provider for the previous month, or any portion of the month. These reports shall be delivered to the Chair of the Board not less than three (3) days prior to the regularly scheduled meeting. The Board referral form shall be mailed by DYC 99b9 -YS simultaneously to the official address of the Board and the chairperson mailing address. WELD COUNT \ j�Jy BYLAWS, -P I E COMMUNITY •\ EV _ 1 w V V BOARD KDURiS AND CRI T ER _ A NAME The name of this entity shall be the Weld County Juvenile Community Review Board, hereinafter referred to as the "Board. " PURPOSE The purpose of the Board shall be to carry out the intent and purposes of the Board of County Commissioners of Weld County pursuant to the resolutions of -November 2, 1987, and November 4, 1987, concerning the creation of the Juvenile Community Review Board and the appointment of its members, requiring approval by the Board of residential community placements within Weld County juveniles committed to the Department of Human Services in accordance with C.R.S. §19- 1-103(69), 19-1-203 and 19-2-210. ADDRESS The address for the Board shall be c/o Weld County Juvenile Community Review Board, P.O. Box 758, 915 10th Street, Greeley CO 80632. ADMINISTRATIVE PROCEDURES A. Officers and Duties t ) The Board sha.: elect a Chairperson, Vice Chairperso < and Secretary, each of who shall serve for a one-year term to begin in November. The Chairperson sha preside at a meetings of the Boa da act in accordance with e duties customarily associated with sue- position. 2) Record Keeping Duties: The Chairperson will provide Agendas in advance of meetings when the re is business to be conducted. A summary of the actions and decisions o business meetings will be provided by the Secretary for correction and approva by the -hoard. B. Meetings 1) All business of the Board shall be transacted at regular meetings or special meetings and only when a quorum is present. Regular meeting shall be conducted monthly. 2) Special meetings may be held subject to the call of the Chairperson or two or more appointed members to act upon matters that cannot be delayed until the regular meeting date. 2-)3) A victim or a re 2resentarive may would like -4o -td ce part roof tcommunity review meeting in whichthat-they are then victim. o tThe victim may listen to the discussion of the board and provide his or hertheir perspectives however voting will take place without ,he victim or their representative iepresentee. C. Quorum 1) A quorumn shall existeonsist ief six (6) of the ten (10) members (or designated alternates) are in attendance to conduction official business. Only appointed hoard members any alternates present to - i °ems--q-uim may vote. Airy tie vote shall be construed as a negative vote. 2) he Chairperson or acting Chairperson is a regular voting member. MEMBERS OF THE BOARD Regular members of the Board are appoin ed by the Board of County Commissione rs of Weld County. Membership represents the following areas: • Probation • Social Human Services s School District • Law Enforcement • Division of Youth Corrections (DYC) • Bar Association • Mental Health • Citizen • Citizen • Person recommended by Juvenile Services Planning Commission, a/k/a, Senate Bill 96 Planning Committee. An alternate for each regular member shall be appointed by the Board of County Commissioners. Alternate members shall be authorized to participate at meetings of the Board as voting members only when necessary to achieve quorum. Each regular member shall recommend for appointment and alternate member from the same area of representation as the regular member. Any regular member who cannot attend a meeting shall ensure that his or her alternate member is advised of the meeting and is given sufficient information to enable him or her to fully participate in the proceeding. Terms: Due to the specialization of ty knowledge required for this Board, a regular members maycan serve two, consecutive three-year terms and then be appointed to serve as an alternate member. for an e year term. Alternate members maycan serve two, three-year terms and then be appointed to serve as a regular member. A Board member is not required to step down completely from the Board after either term limit. If reappointed, the person may serve continually on the Board as either an alternative or regular Board member as long as the person does not serve more than 2 consecutive terms in the same type of position. l -two, three -ysa eFm, p 14 -rte AMENDMENT OF BYLAWS These Bylaws may be recommended for amendment at any meeting of the majority of the entire membership of the Board provided seven (7) days notice has been given to each member of the Board. Such recommendation shall be forwarded to the Board of County Commissioners for approval. CONFIDENTIALITY All names, addresses, and information regarding a child reviewed by the Board shall be confidential and not disclosed except to the Board or its designees without the express written permission of the child and the legal custodian. BOARD REVIEW CRITERIA The Board, in considering the criteria and scope of review, shall review information including, but not limited to: A. Whether the juvenile is appropriate for community placement based upon presentation by the Client Manager and relevant documentation including DYC risk assessment. B. The placement of the juvenile in Weld County will not present a danger to the safety and welfare of the public. C. The DYC has appropriate and sufficient arrangements with community resources to provide the treatment program proposed. D. The affected local school district(s) receive from DYC and the school district(s) previously involved complete educational, psychological, and social information needed by the local district in a timely manner. E. Community placement of the juvenile offers beneficial outcome compared to institutional placement. F. Other relevant factors of the juvenile's situation to justify community placement. G. Documents to be reviewed shall include, but not be limited to: • The referral form • Probation report(s) • Probation risk need assessments Family interview • Vocational assessment • District attorney assessments • Clinical interviews and evaluations • Institutional progress reports • DYC Continuity care plan • Social Services placement evaluation(s), update(s), and report(s) • DYC risk assessment • Drug and alcohol evaluation(s) • Placement history, including complete run history OTHER RELATED CRITERIA A. Should information about the juvenile or the community placement upon which the Board based its decision, in whole or in part, be inaccurate or, false, the Board may rescind approval of the placement made in Weld County. B. The Client Manager will present the case and be available to answer questions or provide additional information as needed. C. The Client Manager shall. inquire about and inform the Board about any pending charges against the child. D. The DYC and the community placement shall provide updated information to the Board about the placement and placed child after placement has occurred as requested by the Board. E. Failure to provide documents or information requested by the Board may result in denial of approval for placement in Weld County. F. The names and numbers for 24 -hour information and notification for persons - involved with the child from the placement and DYC notification should be available to the Board Chairperson or his designee. G. The contract provider and DYC shall report to the Chair of the Board and/or the D.A.'s office, all escapes/A.W.O.L.'s (as well -as to the police) and any other delinquent or criminal offenses within 72 hours, including weekends and holidays. H. It is the policy of this Board that any juvenile who escapes or is A.W.O.L. must be rereferred to the Board for placement back in the community if the escape/A.W.O.L. was seven (7) days or longer. I. All contract providers shall provide to the Board written reviews of each juvenile placed with the provider for the previous month, or any portion of the month. These reports shall be delivered to the Chair of the Board not less than three (3) days prior to the regularly scheduled meeting. The Board referral form shall be mailed by DYC 99b9 -YS simultaneously to the official address of the Board and the chairperson mailing address. Hello