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Home My WebLink About20203864.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR SPECIAL YOUTH OPPORTUNITIES AND EMERGENCY FUNDING AND AUTHORIZE CHAIR TO SIGN - REALITIES FOR CHILDREN CHARITIES WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Special Youth Opportunities and Emergency Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Realities for Children Charities, commencing January 1, 2021, and ending December 31, 2021, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Special Youth Opportunities and Emergency Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Realities for Children Charities, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of December, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: did, w uCIdD:t,k Weld County Clerk to the Board BY: lV / Deputy Clerk to the Board APPR County Attorney Date of signature: 2 Kevin D. Ross Mike Freeman, Chair Steve,Moreno, Pro-Tem Scott K. James rbara Kirkmeye cc: HSD 4301/21 2020-3864 HR0092 C0.ak-ca_c.A- TO Vi 1-1321 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: December 15, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandum of Understanding (MOU) with Realities for Children Charities (RFCC) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding (MOU) with Realities for Children Charities (RFCC). This Memorandum of Understanding (MOU) allows the Department to access emergency funds that have been donated to Realities for Children Charities (RFCC) and are specifically designated for Weld County. It further allows for Special Youth Opportunities which are local activities, sponsored by RFCC, periodically throughout the year, for Weld County children and youth. We have no financial obligations under this agreement. The Department would share and display information regarding fundraising activities by RFCC and submit one (1) letter annually that speaks to the value of having ongoing support through RFCC. The term of this MOU will be January 1, 2021 through December 31, 2021. I do not recommend a Work Session. I recommend approval of this MOU and authorize the Chair to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross Approve Recommendation Work Session m Schedule ?(•.' 0" Other/Comments: Pass -Around Memorandum; December 15, 2020 - ID 4321 Page 1 1°z/p2,5 2020-3864 IADO q 2 MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND REALITIES FOR CHILDREN CHARITIES THIS MEMORANDUM OF UNDERSTANDING is entered into this 7K -'day of i► ' 2020, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as "Weld County"; and Realities for Children Charities, a 501(c)(3) charitable organization, hereinafter referred to as "RFCC". WITNESSETH WHEREAS, Realities for Children Charities (RFCC) has received donated funds to serve the unmet needs of abused and neglected children in Weld County; and WHEREAS, the intent of RFCC is to provide Special Youth Opportunities and Emergency Funding in Weld County when there are no other resources available; and WHEREAS, Weld County has children who have unmet needs, safety concerns and/or the need for protection; and WHEREAS, Weld County, on behalf of its children, appreciates the care and generosity of RFCC and its donors. NOW THEREFORE, the undersigned organizations, in good faith, are resolved to execute this Memorandum of Understanding. In consideration of the premises and mutual promises and covenants herein contained, the Parties agree as follows: Term of this Memorandum of Understanding This Memorandum of Understanding (also known as "MOU" or "Agreement") shall be effective beginning January 1, 2021 and shall end December 31, 2021. Special Youth Opportunities These are programs funded by RFCC for at -risk youth that would generally not be made available otherwise. These activities are designed to help normalize their childhood and in some cases, provide cathartic healing opportunities. Emergency Funding Emergency funding is available upon request through the RFCC Fund on a case -by -case basis and intended to serve as a safety net for children who would otherwise go without these services. Funding is obtained through annual fundraising events. RFCC Funding Requirements 1. Weld County must demonstrate that it is a tax-exempt organization. 2. The child for whom the funds are requested must be abused, neglected or at risk of being abused and/or neglected. 3. The child for whom the funds are requested must reside or receive assistance in Weld County. 1 4. Weld County must demonstrate that all other funding resources such as Medicaid or Victims Compensation, have been exhausted and no other funding is available. 5. The funds request must come from Weld County and must be approved by a designated agent of Weld County. Responsibilities of Realities for Children Charities (RFCC) 1. Notify Weld County, upon request, of available funding for use by its children. 2. Provide a funds request form for Weld County to request funding. The request form is available through the Agency Portal on the RFCC website. 3. Screen all funds requests prior to disbursement to determine if request meets funding requirements. 4. If said request meets funding requirements, notify Weld County of approval and submit immediately for payment. 5. If said request does not meet funding requirements, notify Weld County within eight (8) hours of receipt of funding request. 6. Mail or allow a Weld County designated agent to pick up distributed funds directly from RFCC and/or allow Weld County to directly pay for approved emergency needs and submit for reimbursement on a monthly basis. 7. Track each funded request and maintain a running balance of available funds. 8. Respond promptly to requests for additional information as they pertain to funding requests and/or this Memorandum of Understanding. 9. Meet with Weld County staff to discuss needs, problems and other items in order to ensure a positive outcome. Responsibilities of the Weld County Department of Human Services (Weld County) 1. Demonstrate the principles of RFCC toward collaborative and cooperative efforts with RFCC and other area agencies that serve abused and at -risk children locally. 2. Announce RFCC fundraising events and invite potential supporters. 3. Negotiate the best available rate for requested services. 4. Display evidence of partnership with RFCC (agency sticker, plaque, website, or other similar items). 5. Provide at least one letter to RFCC stating the importance of ongoing support. 6. Designate an agent of Weld County to receive, review, approve and submit funding requests directly to RFCC. 7. Receive and disburse funds as intended per the approved funding request. 8. Submit monthly invoices to RFCC for reimbursement of approved emergency expenditures if funds are not disbursed at the time of request. 2 9. Respond promptly to requests for additional information as they pertain to funding requests and/or this Memorandum of Understanding. 10. Meet with RFCC staff to discuss needs, problems and other items in order to ensure a positive outcome. General Provisions 1. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 2. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: dial444)K:140;&i• Weld Co. Clerk to the Board By: Deputy Clerk to t 3 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair DEC 2 3 2020 Realities for Children Charities 1610 South College Avenue Fort Collins, Colorado 80525 (970) 484-9090 By: Date: C`a Sethei- Craig Seer (Dec 14, 2020 14:21 MST) Craig Secher, President Dec 14, 2020 Contract Form New Contract Request Entity Information Entity Name* Entity ID* REALITIES FOR CHILDREN CHARITIES g-00032088 INC Contract Name* REALITIES FOR CHILDREN CHARITIES - 2021 (MEMORANDUM OF UNDERSTANDING) Contract Status CTB REVIEW New Entity? Contract ID 4321 Contract Lead* APEGG Contract Lead Email apegg@weldgov.com ; cobbx xlIcAweldgov.com Contract Description* NEW MOU. TERM: JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 Contract Description 2 PA IS BEING ROUTED THROUGH NORMAL PROCESS, ETA TO CTB: 12 17 20. Contract Type" AGREEMENT Amount $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServicesg weldgov.co m Department Head Email CM -Hu man Services- DeptHead Wweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELDG OV,COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 12:30)2020 Parent Contract ID Requires Board Approval YES Department Project # Due Date 12 25;2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date * 10 29:2021 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date* 12;31;2021 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 12,1612020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12;'23:'2020 Originator APEGG Finance Approver CHRIS D'OVIDIO Legal Counsel GABE KALOUSEK Finance Approved Date Legal Counsel Approved Date 1 2 ,' 1 7 12020 12:1 22020 Tyler Ref # AG 122320 Hello