HomeMy WebLinkAbout20201230.tiffEsther Gesick
From:
Sent:
To:
Subject:
Sonja Kohlgraf, MBA
Budget/Business Manager
Weld County Sheriff's Office
Ph: 970-400-2872
Sonja Kohlgraf
Monday, April 27, 2020 11:20 AM
Esther Gesick
FW: Application Number 2020 -H1597 -CO -VD
Original Message
From: helpdesk@ojp.usdoj.gov <helpdesk@ojp.usdoj.gov>
Sent: Monday, April 27, 2020 11:17 AM
To: Sonja Kohlgraf <skohlgraf@weldgov.com>
Subject: Re: Application Number 2020 -H1597 -CO -VD
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Application Number 2020 -H1597 -CO -VD was submitted on 27 -Apr -2020
6dniniunieaturko 1
V-079-.20 02.0
2020-1230
Esther Gesick
From:
Sent:
To:
Subject:
Sonja Kohlgraf
Friday, April 24, 2020 2:50 PM
Esther Gesick
FW: Application Change Request
Below is the notification from the Rep that I talked to.
Sonja Kohlgraf, MBA
Budget/Business Manager
Weld County Sheriff's Office
Ph: 970-400-2872
Original Message
From: Kathy.Mason@usdoj.gov <Kathy.Mason@usdoj.gov>
Sent: Friday, April 24, 2020 2:24 PM
To: Sonja Kohlgraf <skohlgraf@weldgov.com>
Subject: Application Change Request
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Hi Sonja,
Per our discussion, please make the revisions to the application (Descriptive Title on the SF -424, Dollar Amount on the
SF -424, add the additional dollar amount to the budget also, etc.) then resubmit the application by April 27, 2020 for
further review.
Thank you
1
BJA FY 20 Coronavirus Emergency Supplemental Funding Program 2020 -H1597 -CO -VD
Weld County Sheriff's Office
1950 O St
Greeley CO 80631
22 April 2020
Program Narrative
Problem
Corona Virus Outbreak
Project Scope and Objectives
The scope of this proposal is to minimize the exposure and infection with Coronavirus within the Weld
County Sheriff's Office by providing the staff with face masks, eye protection and disposable gloves.
The objectives are to 1) protect the employees from Coronavirus infections and 2) prevent spreading
the Coronavirus amongst staff, citizens, arrestees and inmates.
Project Design and Methodology
For both objectives, the grant will provide the sources to purchase Personal Protective Equipment
(PPE) for the Weld County Sheriff's Office staff who might be in close contact with individuals
confirmed or suspected to be infected with COVID 19. The additional PPE will allow the Weld County
Sheriff's Office staff to follow Center for Disease Control and Prevention guidance for Law Enforcement
to prevent and fight the spread of the Coronavirus.
Under their guidance, the CDC recommends, among other PPE, the use of any NIOSH-approved
particulate respirator (i.e., N-95 or higher -level respirator) and eye protection (i.e., goggles or
disposable face shield that fully covers the front and sides of the face). The proposed budget
includes N99 masks, eye protection and medical exam gloves which will assist the prevention of
Coronavirus spread and therefore minimize the infection rate.
The Weld County Sheriff's Offices will use $39,047 of the grant funds to purchase 816 "N99"
masks at a total of $29,066, which will provide 2 masks for the 336 Sworn Officers and 1 mask
for each of the 105 civilian staff members plus 5% or 39 masks to cover breakage. In addition,
the funding will provide 441 protective safety glasses for all Sheriff's Office staff at a total of
$8,375 and 25 units of disposal medical gloves at a total of $1,606.
The funds are of critical importance to keep the staff, citizens, arrestees and inmates of the Weld
County Sheriff's Office protected.
Measurable impact
Weld County COVID19 data is currently being collected and will be analyzed over the next months
and years. The PPE will have a direct effect on flattening the infection rate curve.
Sustainability after the funding ends
Weld County Sheriff's Office will budget general funds in future years to have an adequate PPE
inventory for regular day to day operations.
Purpose Area #4
Budget
Detail -
Year 1
(DOJ
Does this budget
Financial
contain
Guide,
conference
Section 3.10)
costs which is defined
broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
A. Personnel
Name
List each name, if known.
Position
List each position, if known.
Computation
Show annual salary rate & amount of time
devoted to the project for each name/position.
Salary
Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time
Total Cost
Non -Federal
Contribution
Federal
Request
Q
$0
$0
Total(s)
$0
$0
$0
Narrative
1
Purpose Area #4
B. Fringe Benefits
List each grant -supported
Name
position receiving fringe benefits.
Computation
Show the basis for computation.
Base
Rate
Total Cost
Non -Federal
Contribution
Federal
Request
so
so
Total(s)
$0
$0
$0
Narrative
2
Purpose Area #4
C. Travel
Purpose of Travel
Indicate the purpose of each
type of trip (training, advisory
group meeting)
trip or
Indicate the
Location
travel destination.
Type of
Lodging,
Expense
Meals, Etc.
Basis
Per day,
mile, trip,
Etc.
Computation
Compute the cost of each type of expense X the number of people traveling.
Cost
Quantity
# of Staff
# of
Trips
Total Cost
Non -Federal
Contribution
Federal
Request
N/A
$0
$0
Total(s)
$0
$0
$0
NarrativeI
3
Purpose Area #4
D. Equipment
Item
List and describe each item of
equipment that will be purchased
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items
Unit Cost
Total Cost
Non -Federal
Contribution
Federal
Request
so
so
Total(s)
$0
$0
$0
Narrative
4
Purpose Area #4
E. Supplies
Supply
Items
Computation
Provide a list of the types of items to be purchased with grant funds.
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
Non -Federal
Federal
# of Items
Unit Cost
Total Cost
Contribution
Request
PPE
N99
Mask and assessory pack
816
$35.62
$29,066
$0
$29,066
Safety Glasses
441
$18.99
$8,375
$0
$8,375
Nitrite Powder
Free
Exam Gloves
25
$64.24
$1,606
$0
$1,606
Total(s)
$39,047
$0
$39,047
Narrative
The
Weld
County Sheriff's
Office
will
outfit
their
Law Enforcement
Officers
and
Civilian
workers
with
N99
Cambridge
masks,
eye
protection glasses
and
medical
exam gloves
for
added
safety
measure during
the
Corona Virus outbreak.
The
need
for masks
was calculated
by providing
each
sworn officer
with
two masks
each
(due
to longer
shifts
and
less flexibility
to clean
mask
after usage), one mask
for each
civilian
staff
and
5% additional
inventory in case of
breakage
or
higher
demand.
The
pro mask
was chosen
because it uses a unique triple
filter
system
that
catches
up
to 99%
pathogens.
The
Cambridge
Mask
Pro meets the
N99
US Government standard
specification
for pollution
masks.
The
multi
layered
filter
system means the
Cambridge
Mask
performs
better and
lasts
longer
than
other
masks
on the
market.
The
mask
can
be used
for
up
to 340
hours depending
on the
level
of
pollution,
on average a 3-6 months
of wear. The
mask
can
be washed
in soap and
water. The
mask
has a unit cost of
$35.62; for 336 Sworn Officers
x 2 masks
and
105 civilian
staff
x 1
mask
+ 39 mask
(5%
breakage)
x $35.62
= $29,066. The
Safety Eyewear need
was calculated
by
providing
1 pair of
safety
glasses
for each
of
the
current 441 Weld
County Sheriff
Office
staff
members.
The
glasses
offer
a wrap-
around
fit without
any visual
interference and
good
optical
quality.
The
safety glasses
cost $18.99
per unit x 441
= $8,375.
The
glove
need
was calculated
by using the
remainder
of
the
funds
for 25 units at a unit cost of $64.24 = $1,606. A unit inludes
10
boxes at 100 gloves
each.
The
medical
exam gloves
are mainly
used
by the
detention
staff and
the
patrol
officers.
All
cost is estimated
based
on current market
rates and
current staffing level..
5
Purpose Area #4
F. Construction
Purpose
Provide the purpose of the
construction
Description of
Describe the construction
Work
project(s)
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items
Cost
Total Cost
Non -Federal
Contribution
Federal
Request
so
so
Total(s)
$0
$0
$0
Narrative
6
Purpose Area #4
G. Subawards
(Subgrants)
Description
Provide o description of the activities to be carried out by
subrecipients.
Purpose
Describe the purpose of the subaward (subgrant)
Consultant?
Is the subaward
consultant?
the section
explain associated
travel expenses
included in
for a
If yes, use
below to
the cost.
Total Cost
Non -Federal
Contribution
Federal
Request
$0
Total(s)
$0
$0
$0
Consultant Travel
(if necessary)
_
Purpose of
Indicate the purpose
type of trip (training,
group meeting)
Travel
of each
advisory
trip or
Indicate the
Location
travel destination.
Type
Hotel,
of
airfare,
Expense
per diem
Computation
Compute the cost of each type of expense
X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total
$o
$o
$o
Narrative
H. Procurement Contracts
Description
Purpose
Consultant?
7
Purpose Area #4
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A
separate justification must be provided for sole source procurements
in excess of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Non -Federal
Contribution
Federal
Request
$0
Total(s)
$0
$0
$0
Consultant Travel
(if necessary)
Purpose of
Indicate the purpose
type of trip (training,
group meeting)
Travel
of each
advisory
trip or
Location
Indicate the travel destination.
Type of
Hotel, airfare,
Expense
per diem
Compute the cost of each type
X the number of people traveling.
Computation
of expense
Cost
Duration
or
Distance
# of
Staff
Total Cost
Non -Federal
Contribution
Federal
Request
,
$0
$0
Total
$0
$0
$0
NarrativeI
I. Other
Costs
Description
Computation
8
Purpose Area #4
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Quantity
Basis
Show the basis for computation
Cost
Length of Time
Total Cost
Non -Federal
Contribution
Total(s)
Narrative
so
so
so
Federal
Request
so
so
9
Purpose Area #4
J. Indirect Costs
Description
Describe what the approved rate is and how it is applied.
Computation
Compute the indirect costs for those portions of the program which allow such costs.
Base
Indirect Cost Rate
Total Cost
Non -Federal
Contribution
Federal
Request
$o
so
Total(s)
$0
$0
$0
Narrative
10
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure.)
Approved by OMB
0348-0046
1.
Type
of
Federal
Action:
2. Status of
Federal
Action:
3. Report
Type:
a
.a
a. initial
filing
b
-'b.
a.
bid/offer/application
h
a. contract
For
b.
Material
material
Change
change
Only:
c.
initial
post
-award
award
b. grant
c.
d.
e.
f.
loan
cooperative
loan
loan
insurance
guarantee
agreement
year
quarter
date
of
last
report
4.
Name
and
Address
of
Reporting
Entity:
5. If
and
Congressional
Reporting
Address
Entity
of
Prime:
District,
in
No.
4
if known:
is a Subawardee,
Enter
Name
✓
Prime
II
Subawardee
Tier
if known:
,
Congressional
District,
if known:
6. Federal
Department/Agency:
7.
Federal
Program
Name/Description:
CFDA
Number,
if applicable:
8.
Federal
Action
Number,
if known:
9.
Award
$
Amount,
if known:
10.
a.
Name
and
Address
of
Lobbying
Registrant
b.
Individuals
Performing
Services (including address if
(if individual. last name. first name. Ml):
different from No. 10a)
N/A
(last name. first name. MI):
N
A
11.
Information requested through this form is authorized by title 31 U.S.C. section
Signature:
Barbara
Connolly
1352. This disclosure of lobbying activities is a material representation of fact
upon which reliance was placed by the tier above when this transaction was made
31 1352. This
Connolly
or entered into. This disclosure is required pursuant to U.S.C.
information will be reported to the Congress semi-annually and will be available for
public inspection. Any person who fails to file the required disclosure shall be
Title:
Controller
subject to a civil penalty of not less that S10.000 and not more than S100.000 for
each such failure.
Telephone
No.:
(970) 400-4445
Date:
4/16/202_0
Federal
Use
Only:
Authorized for Local Reproduction
Standard Form LLL (Rev. 7-97)
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal
action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make
payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employeeof a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter
the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal
action.
4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification
of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee
of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal
recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For
example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance
(CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number;
Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number
assigned by the Federal agency). Include prefixes, e.g.. "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan
commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting
entity identified in item 4 to influence the covered Federal action
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and
Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
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