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Home My WebLink About20202445.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, AUGUST 10, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, August 10, 2020, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Controller, Barbara Connolly ▪ MINUTES: Commissioner James moved to approve the minutes of the Board of County Commissioners meeting of August 5, 2020, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Ross moved to approve the Certification of Hearings conducted July 27, 2020, through August 3, 2020: 1) Board of Equalization for 2020. Commissioner Moreno seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: The motion to remove the following item under Presentations and Consent Agenda — Miscellaneous: 1) Recognition of Services, Department of Buildings and Grounds — Thomas Ault was made by Commissioner Ross, seconded by Commissioner James, and it carried unanimously. ▪ CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. El PUBLIC INPUT: No public input was given. ▪ WARRANTS: 1) GENERAL WARRANTS - AUGUST 7, 2020: Commissioner James moved to approve the General Warrants, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. tO(po Minutes, Monday, August 10, 2020 Page 1 2020-2445 BC0016 El BIDS: 1) APPROVE BID #B2000139, 2020 PAVEMENT DATA COLLECTION SERVICE - DEPARTMENT OF PUBLIC WORKS: Rob Turf, Purchasing Department, stated staff recommends selecting the lowest bidder who met specifications, ARRB Group, Inc., for a total amount of $104,621.40. Commissioner Moreno moved to approve said bid, the motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 2) APPROVE BID #62000151, SAND OIL TANK AND GREASE TRAP PUMPING SERVICE - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf reviewed staff's recommendation to select Enviro-Vac, Inc., the low bidder meeting specifications, for a total amount of $26,435.00. Commissioner James moved to approve said bid, the motion was seconded by Commissioner Ross, and it carried unanimously. • 3) PRESENT BID #B2000162, PUBLIC WORKS PARKING LOT -LIGHTING AND ELECTRICAL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the seven (7) bids received and stated staff will make a recommendation on August 24, 2020. • 4) PRESENT BID #B2000147, LEASED MOTOR GRADERS (QTY 11 - 36 MONTH LEASE) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff will make a recommendation on August 24, 2020. 5) PRESENT BID #B2000148, PLANNING DEPARTMENT HISTORICAL DOCUMENT SCANNING (RECORDED EXEMPTIONS [RE] AND SUBDIVISION EXEMPTIONS [SE]) - DEPARTMENT OF INFORMATION TECHNOLOGY: Sam Penn, Deparatment of Information Technology, stated eight (8) bids were received, and staff will make a recommendation on August 24, 2020. 01 NEW BUSINESS: 1) CONSIDER CONTINUED SUPPORT FOR NORTHERN INTEGRATED SUPPLY PROJECT (NISP): Chair Freeman shared the Resolution continues the County's support of the NISP project and Commissioner Ross expressed NISP is critical to the County's water storage and delivery system. Commissioner Ross moved to approve said Resolution. The motion was seconded by Commissioner Kirkmeyer and it carried unanimously. 2) CONSIDER TASK ORDER AGREEMENT/EXTENSION AMENDMENT #2 FOR PUBLIC WORKS SIGN SHOP RENOVATION (BID #62000115) — TCC CORPORATION: Toby Taylor, Director of the Department of Buildings and Grounds, presented the remodel includes the installation of a new drain line; however, water was discovered at the six-foot line and de -watering is necessary for completion for a total cost of $25,105.17. The motion to approve said task order amendment was made by Commissioner Kirkmeyer, seconded by Commissioner Moreno, and it carried unanimously. 3) CONSIDER CONTRACT ID #3987 INTERGOVERNMENTAL AGREEMENT FOR 37TH STREET OVERLAY BETWEEN 23RD AVENUE AND 17TH AVENUE AND AUTHORIZE CHAIR TO SIGN - CITY OF EVANS: Dawn Anderson, Department of Public Works, shared the application to the North Front Range Metropolitan Planning Organization (NFRMPO) for system preservation projects along the County Road (CR) 54 and 37th Street Corridor, also known as the Freedom Parkway Corridor, focuses on the overlay project between 11th and 23rd Avenues and the County is providing a financial match of $100,000.00. Commissioner Kirkmeyer moved to approve said intergovernmental agreement and authorize the Chair to sign. Commissioner James seconded the motion and it carried unanimously. Minutes, Monday, August 10, 2020 Page 2 2020-2445 BC0016 IR 4) CONSIDER CONTRACT ID #3988 INTERGOVERNMENTAL AGREEMENT FOR IMPROVEMENTS TO CRS 74 AND 33 INTERSECTION ROUNDABOUT PROJECT AND AUTHORIZE CHAIR TO SIGN: Ms. Anderson summarized the Surface Transportation Block Grant funding through the NFRMPO enables the construction of a roundabout at the intersection, scheduled for the 2022-2023 call for projects. Ms. Anderson expanded Weld County was awarded $1,318,780.00 for this project, $1,091,818.00 of which is federal funds and $226,962.00 is the local match with the Town of Eaton. The Board thanked staff for their determination in executing the intergovernmental agreement, which is important for the region and the traveling public. Commissioner Kirkmeyer clarified the roundabout will be large enough to accommodate truck traffic and large farm equipment. Commissioner Ross moved to approve said intergovernmental agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. El 5) CONSIDER RECONFIGURATION OF TRAFFIC CONTROL DEVICES AT CRS 29 AND 90: Don Dunker, Department of Public Works, stated staff is finalizing the paving of CR 29, between CRs 90 and 100, and added CR 29 was designated as an arterial roadway in 2017. He presented staff's proposal to alter the current Stop sign configuration to stop traffic on CR 90, allowing traffic to be continuous on CR 29 and to function as an arterial roadway. In response to Commissioner Kirkmeyer, Mr. Dunker assured blinking Stop signs with flags will be installed, as well as advanced notice signs, to ensure public safety and properly acclimate drivers to the new sign reconfiguration. Commissioner Kirkmeyer recommended installing rumble strips on CR 90 to forewarn drivers to come to a stop. Responding to Chair Freeman, Mr. Dunker detailed the traffic count traveling west of CR 29 on CR 90 is 304 vehicles per day. Commissioner Kirkmeyer moved to approve said matter. Seconded by Commissioner Moreno, the motion carried unanimously. ▪ 6) CONSIDER TEMPORARY CLOSURE OF CR 6 BETWEEN CR 19 AND U.S. HWY 85: Amy Mutchie, Department of Public Works, detailed the closures will occur between August 17, 2020, and September 18, 2020, for road construction, noting local access will be provided for residents and message boards will be in place to inform the public. Commissioner James moved to approve said temporary closure. The motion was seconded by Commissioner Ross and it carried unanimously. • 7) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, AUTHORIZE SALE OF SAME TO WESTERN EQUIPMENT AND TRUCK, INC., AND DELEGATE AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Barbara Connolly, Controller, stated the tractor -trailer was involved in a rollover accident and declared a total loss, as it was not cost effective to send the tractor -trailer to auction. Ms. Connolly stated three (3) bids were received and staff recommends selecting Western Equipment and Truck, Inc., the high bidder, for a total of $13,500.00. In response to Commissioner Moreno, Ms. Connolly explained the two (2) pieces were purchased in 2019 for a total amount of $233,267.00 and, between insurance and the sale via bid, the County recouped all but approximately $50,000.00. Commissioner Moreno moved to approve said declaration of surplus property and delegate authority to Controller to sign any necessary documents. The motion, which was seconded by Commissioner Ross, carried unanimously. El PLANNING: 1) CONSIDER SUBORDINATION AGREEMENT FOR DEED OF TRUST AND AUTHORIZE CHAIR TO SIGN - HONNECKE FAMILY TRUST, LLC: Karin McDougal, Assistant County Attorney, reviewed the active County court case for an improvements agreement from 2006 and detailed the application for an amended Site Plan Review (SPR) Permit includes an updated improvements agreement. Ms. McDougal discussed the subordination agreement allows the property owner to refinance the site to better perform improvements and bring it into compliance. The motion to approve said agreement and authorize the Minutes, Monday, August 10, 2020 Page 3 2020-2445 BC0016 Chair to sign was made by Commissioner Kirkmeyer, seconded by Commissioner Ross, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:20 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dad...A);� Weld County Clerk to the Board BY: N eputy Clerk to the Board Mike Freeman, Chair Stew Moren•, Pro -Tern cott K. James • `i Kevin D. Ross i Minutes, Monday, August 10, 2020 Page 4 2020-2445 BC0016 Hello