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Home My WebLink About20200554.tiffRESOLUTION RE: APPROVE CRIME VICTIM SERVICES (CVS) GRANT APPLICATION FOR VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Crime Victim Services (CVS) Grant Application for the Victims Witness Assistance Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims Programs, commencing January 1, 2021, and ending December 31, 2022, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Crime Victim Services (CVS) Grant Application for the Victims Witness Assistance Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims Programs, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to submit said application electronically. cc:Oc (UH)r o...cTCBC/CO), GT (3CE G O2./27/2O 2020-0554 DA0027 CRIME VICTIM SERVICES (CVS) GRANT APPLICATION FOR VICTIM WITNESS ASSISTANCE UNIT PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 12th day of February, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditAm) w 4 4,1 Weld County Clerk to the Board BY: APP Coun Attorney Date of signature: off.. /2O/2O Mike Fxeeman, Chair Steve Moreno, Pro-Tem VACANT arbara Kirkmeyer 2020-0554 DA0027 BOCC STAFF USE Date Set: Time: BOARD OF COUNTY COMMISSIONERS WORK SESSION REQUEST Work Session Title: 2021-2022 VOCA Grant Application Department/Office: District Attorney's Office VW Assistance Unit Date: 1-28-20 Person requesting work session: JoAnn Holden, Director of DA Office Victim Services Extension: 4747 Has your commissioner coordinator/BOCC chair approved the work session? Yes, Commissioner Coordinator Yes, BOCC chair Recommended length of time needed for discussion: X15 minutes 20 minutes 30 minutes other (list) : In addition to yourself and the board, please list who should attend: Barbara Connelly, Financial Officer, DA Michael Rourke, ADA Robert Miller Brief description of the issue:(please select one) _ Informational only X_Action needed Review of DA Office Victim Services 2021-2022 OVP-VOCA Application Grant due February 18, 2020 prior to putting on County Commission Board Meeting Agenda. OVP-VOCA grant dollars are federal funding administered by the Colorado Division of Criminal Justice, Office of Victim Programs. The two-year grant request is for $734,575.60 with a 20% County Match of $183,644.00. Options for the board: Approve or not proposed OVP-VOCA Grant funding request. Recommendation to the board: BOARD CHAIR USE Results/Outcomes: 2020-0554 oa��a pA©oaf BOCC STAFF USE Date Set: Time: REQUEST TO WRITE OVP-VOCA GRANT FOR VW UNIT POSITIONS The DA Office Victim Witness Assistance Unit presently has a 2019-2020 OVP-VOCA Grant. We were awarded $306,424.00 with a County Match of $76,606. The current grant pays partial salary and benefits for: 1 County Court VW Assistant 1 District Court VW Assistant 1 Juvenile VW Assistant 1 part time VW Clerical The federal OVP-VOCA Grant funds were set at 6 million dollars annually for a number of years. The US Legislation increased funding for two-year grants and Colorado received 23 million dollars for 2015-2016. Funding was increased for 2019-2020 to 46.5 million dollars. The RFP for OVP-VOCA funds for 2021-2022 has once again increased this time to 67 million dollars. The Colorado Division of Criminal Justice has given notice to applicants that based on the federal cap and the level of federal collections, awards for the 2023-2024 grant period could be affected and for agencies "to start thinking about the impact of reduced funding" We feel it is prudent to request additional personnel in the 2021-2022 OVP-VOCA Grant, otherwise the additional 20.5 million dollars available in this grant cycle will be designated to other programs and therefore not available for the 2023-2024 grant cycle. The two-year grant request is for $734,575.60 with a 20% County Match of $183,644.00. The additional personnel we request be added to this grant will include partial salary and benefits for: Upgrade PT VW Clerical presently at Grade 08 to FT position at Grade 15 NEW 3rd County Court VW Assistant NEW 2"d Restitution Assistant Upgrade current Restitution Clerk -Grade 16 to Restitution Assistant -Grade 20. REQUEST FOR VICTIM WITNESS UNIT POSITIONS 2021-2022 Name Position Currently funded partially by VOCA Also funded by D. Rodriguez County VW Assistant YES VALE 19th JD E. Archibeque District VW Assistant YES Weld Cty Gov G. Diaz Juvenile W Assistant YES VW ADMIN L Rodriguez PT VW Clerical (Grade 8) Upgrade to FT (Grade 15) YES VALE 19t" JD VW ADMIN NEW 3rd County VW Assistant NO NEW 2nd Restitution Assistant NO D. Haro Upgrade Restitution Clerk (16) to Restitution Assistant (20) NO BOCC STAFF USE Date Set: Time: JUSTIFICATION OF NEW POSITIONS OR RECLASSIFICATION OF POSITIONS 1.Reclassify part-time VW Office Tech II (Grade 8)— to full time VW Office Tech III (Grade 15) This part-time VW Clerical position has historically been funded by a 19`" JD VALE Grant and VW Administration Funds (CVC & VALE). VOCA funding was obtained in 2019 to increase this position from 20 hours a week to 30 hours a week when the VALE Grant funding source leveled off and VW Administrative funds decreased. The position has always been classified as a Grade 8 VW Office Tech II. We believe the low grade was selected as it was considered to be an entry level, part-time position to gain access to higher paid positions in the District Attorney's Office. The position's main duties have always been as a first line to answer and re -direct in -coming calls to VW Assistants and processing of returned Post Office VRA letters. We have had the same person in this position since 2013 and with her years of experience, the duties of the position have increased to include: fully assist the majority of callers without re -directing the call, processing all VRA Sentence Outcome Letters, back-up on VRA letters, training new VRA Notification Clerk, and collecting VW Unit stats regarding: VRA letters sent, Trials, and Call Offs. The added duties make it difficult to complete these duties timely in 20 hours a week. In 2019, with the addition of 10 hours a week from VOCA funding, this position was tasked with additional responsibilities in creating reports to gather and compile VOCA stats as well as continuing with all of her increased duties over the years. On May 29, 2019, HB-1064 was signed into law mandating Post Sentencing Agencies (DOC, DYC, Jail, Work Release, Community Corrections and State Hospital) to proactively enroll VRA victims on their Victim Notification Systems which alert victims of the status of the offender. Prior to passage of this bill, only victims who signed up for Post Sentencing Notification were notified of an offender's status. Since the bill went into effect, the Post Sentencing Agencies have been relying heavily on District Attorney's Offices to provide them with victim contact information. The VW Office Tech II responds to the majority of these requests from all Post Sentencing Agencies which takes a minimum of 3 hours a week to process. DOC, which has the most requests for victim contact information, has asked for contact information for 283 victims since the process began midyear 2019. We have just been notified from DOC that they are now are enrolling VRA victims retroactively for all offenders sentenced to DOC for VRA crimes committed on or after January 1, 1993 (the date VRA went into effect). The Office Tech II spent 1.5 hours processing 11 requests from DOC on the RUSH retroactive cases. This list from DOC contains an additional 19 offenders that the VW Office Tech II will try to process by the end of the week because DOC will send new lists next week for both retroactive cases and new cases. When VOCA increased hours for this position in January 2019, we had no idea that this bill would pass which would cause these workload consequences to the VW Unit. The request to VOCA is to make this a full-time position classified the same at the VRA Notification Clerk at a VW Office Tech III (Grade 15). BOCC STAFF USE Date Set: Time: 2- NEW POSITION: full-time County Court Victim Witness Assistant In 2005, the VW Unit had one County Court Victim Witness Assistant that focused on victims of misdemeanor domestic violence. All misdemeanor domestic violence cases were filed in one courtroom handled by two seasoned prosecutors. In 2006, when a County Court Judge was added to the bench, the VW Unit was able to add a 20 hour a week VW Intern (with grant funds) to assist with the domestic violence cases. This enables the full-time VW Assistant to focus on other VRA cases and assist prosecutors in four County Court Divisions with trials and other court hearings VRA victims wished to attend. In 2014, the Chief Judge notified the District Attorney's Office that all four County Court Divisions would be handling domestic violence cases (instead of one dedicated domestic violence division) beginning 2015. The docket change meant that logistically the VW Assistant and VW Intern need to be in multiple places at once to support domestic violence victims while handling all their other VW duties. Additionally, instead of two seasoned prosecutors handling these cases, all eight prosecutors are now assigned DV cases which require the VW Assistants to spend more time training prosecutors in the dynamics of domestic violence. This docket change could not be handled by one VW Assistant and one part-time VW Intern, so the VW Intern position was upgraded to a full- time VW Assistant (VOCA funding) providing two full-time County Court VW Assistants to support victims and prosecutors in all four county court divisions. In 2018, the Chief Judge notified the District Attorney's Office that daily bond hearings for all defendants (misdemeanor and felony crimes) would be heard in one County Court Division each day. The result of more defendants appearing in court means more time in court for everyone including VRA victims. Since all defendants charged with a crime involving domestic violence are held without bond, the time spent with domestic violence victims awaiting a case to be called has at times doubled. The consequence is that one of the two County Court VW Assistants are attending lengthy bond hearings each day which keeps them from the many other VW duties they have. In 2019, County VW Assistants assisted 805 new domestic violence victims. In late 2019, a County Magistrate was added to handle the daily Arraignment Docket rather than one of the four County judges. The nine County Court prosecutors rotate the Arraignment Docket as well as their regular Division Docket and the two County VW Assistants juggle being in five courtrooms at times which is especially difficult on Wednesdays which are trial days. In 2020, one of the four County Court Judges will be piloting a project to have three trials go each week rather than one. This project will require witnesses for all three trials to appear in court on Tuesday as the judge determines which case will go to trial first, second and third during the week. In 2019, County Court cases which proceeded to trial numbered 99. If the court finds the pilot project to be successful, this process will be implemented in all four County Court Divisions. Two weeks a month two divisions will handle three trials each week and two weeks a month two divisions will set docket. This process will greatly impact the County VW Assistants as they will need to coordinate BOCC STAFF USE Date Set: Time: witnesses for six trials a week rather than two while needing to support victims in the two docket divisions at the same time. Our Careless Resulting in Death cases are the most intense cases County Court VW handle. Victim families who's loved one has been killed due to a defendant's careless driving case can experience the same emotions as families who's loved one has been murdered. The defendant's potential punishment in a Careless Driving Resulting in Death is miniscule (Probation and some jail time) compared to a defendant who is convicted of murder (up to a life sentence). These cases have many interested family members who sometimes have different input as to how to resolve the case. This means there are times, in just one case, that VW Assistant must set up more than one family meeting with the prosecutor, establish rapport and have separate victim contact for updates. In 2019, County VW Assistants assisted families in 10 Careless Resulting in Death cases. The request to VOCA is to add a new 3`d County Court VW Assistant to allow VW Assistants to provide the most effect services to victims and support prosecutors. A DA VW Assistant's dual role: (1) to support and educate victims as they go through the criminal justice system by being with them in court, contacting them after court hearings and answering their questions. (2) to assist the Deputy DA in the prosecution of the case by maintaining case management on all witnesses subpoenaed for court hearing and coordinating those witnesses. 3- NEW Restitution Assistant and upgrade Restitution Clerk to Restitution Assistant. The current Restitution Clerk position was created and funded by Weld County Government in 2009 and classified as Grade 16. The position, in 2009, compiled and documented approximately 2000 victim restitution requests (the majority of them traffic cases). In 2O18, the Restitution Clerk processed 5357 victim restitution requests from victims of felony non-VRA crimes and crimes filed in county court (traffic offenses, misdemeanor domestic violence and sexual crimes). Presently, the Restitution Clerk 1- reviews restitution documentation submitted by victims and follows up with them for clarification; 2 -contacts victims who have not submitted restitution documentation to see if they wish to request restitution and if so how to submit documentation. 3 -reviews police reports to verify all victims have been sent a Victim Impact Statement (VIS) by clerical staff and if not, have a VIS sent to them. This position has grown over the years not only in the amount of work processed but in the type of contact with victims as they try to recover from the financial mental and physical impact of the crime. The restitution process presently done after the defendant has been sentenced and prior to the 60-90 day deadline the court orders for a Notice of Restitution to be filed. We propose to change the workflow to a proactive approach contacting victims as soon as a case is entered into our data system. The proactive approach should assist in cases being BOCC STAFF USE Date Set: Time: resolved quicker meaning less court hearing dates thus lessening the daily dockets in county court. More importantly, the proactive approach will quickly identify victims who have been seriously injured so appropriate victim referrals can be made (i.e. Crime Victim Compensation) and contacting the assigned Deputy DA and Victim Assistant to alert them to the case. District Attorney's Offices with a separate position to process crime victim restitution usually classify this position as a VW Assistant and pay the position the same as a docket VW Assistant. The present skill level requirement for these duties is much different than it once was in 2009. We are proposing the present Restitution Clerk position (Grade 16) be reclassified to a Restitution Assistant at Grade 20 which is the same classification as the Crime Victim Compensation Assistant and is between Grade 16 and a VW Assistant of Grade 24. Cost savings of 9.48 % . RECAP OF VOCA FINANCIAL REQUEST 2021-2022 Name Position % of S & B OVP-VOCA Request County Match Also funded by D. Rodriguez County VW Assistant 120,953.00 12,500 VALE 19th JD E. Archibeque District VW Assistant 32,524.00 Weld Cty Gov G. Diaz Juvenile VW Assistant 132,446.00 15,500.00 VW ADMIN L Rodriguez VW Clerical -Upgrade to FT at Grade 16 77,583.00 VALE 19th JD VW ADMIN NEW 3rd County VW Assistant 151,667.00 NEW 2"d Restitution Assistant 140,560.00 D. Haro Restitution Clerk Upgrade to Restitution Assistant at Grade 20 12,063.00 54,644.00 Weld Cty Gov J. Holden VW Director 100,000.00 Personnel Total 667,796.00 10% Indirect Total 66,778.00 TOTAL REQUEST $734,576.00 $183,644.00 Detailed budget attached. Total 2 -Year Budget January 1, 2021 to December 31, 2022 Personnel Request ® (Limit of: 15 positions, 400 characters for additional funding narrative and 1,000 characters for position narratives): Positions Title: Victim Witness Assistant - County Court Name: Danielle Rodriguez Total # hours per week position works for the agency (max= 40hrs): 40 Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual Budget, Year 2 (CY22) %Paid by the Grant (CY22) Total to be Paid by the Grant (CY22) Total to be Paid by the Grant for 2 Years Salary: $51,396.18 87.00% $44,715.00 $53,304.56 88.00% $46,908.00 $91,623.00 Fringe/ $14,262.29 87.00% $12,408.00 $19,229.91 88.00% $16,922.00 $29,330.00 Benefits: Additional funding for position : Salary calculated: 2021 Grade 24 -Step 3; 2022 Grade 24 Step 3 for 10 months and Step 4 for 2 months. Narrative®: Continued position. Bi-lingual Spanish VW Assistant provides advocacy and support of victims of misdemeanor crimes as they go through the Criminal Justice System. Position 2 Title: Victim Witness Assistant - District Court Name: Erma Archibeque Total # hours per week position works for the agency (max= 40hrs): 40 Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) ' Annual Budget "' ; Year 2 (CY22) %Paid by the Grant (CY22) Total to be Paid by the Grant (CY22) Total to be Paid by the Grant for 2 Years Salary: $59,622.99 20.00% $11,925.00 $61,401.18 20.00% $12,280.00 $24,205.00 Fringe/ Benefits: $20,610.26 20.00% $4,122.00 $20,986.35 20.00% $4,197.00 $8,319.00 Additional funding for position : Salary calculated - Grade 24 -Step 8 .:Total $32,524.00 Narrative©: Continued position. Bi-lingual Spanish VW Assistant provides advocacy and support of domestic violence victims of felony crimes as they go through the Criminal Justice System. Page 9 of 17 Updated: 01/24/2020 Position 3 Title: Victim Witness Assistant - Juvenile Court Name: Gabriela Diaz Total # hours per week position works for the agency (max= 40hrs): Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual Budget :' Year 2 (CY22) % Paid by the Grant (CY22) Total to be Paid by the Grant (CY22) Total to be Paid by the Grant for 2 Years Salary: $54,545.50 87.00% $47,455.00 $57,174.07 88.00% $50,313.00 $97,768.00 Fringe/ Benefits: $19,536.38 87.00% $16,997.00 $20,092.31 88.00% $17,681.00 $34,678.00 Additional funding for position © : Salary Calculated: 2021 Grade 24 -Step 5; 2022 Grade 24 -Step months and Step 6 for 7 months 5 for 5 Total $132,446.00 Narrative©: Continued position. Bi-lingual Spanish VW Assistant provides advocacy and support of victims of juvenile crimes as they go through the Criminal Justice System. Position 4 Title: Victim Witness Office Tech III Name: Latisha Rodriguez Total # hours for the per week position agency (max= 40hrs): works 40 Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) ' Annual Budget Year 2 (CY22)' % Paid by the Grant (CY22) Total to be Paid by the Grant (CY22):. Total to be Paid by the Grant for 2 Years Salary: $39,313.35 56.50% $22,212.00 $42,290.98 58.50% $24,740.00 $46,952.00 Fringe/ Benefits: $26,314.78 56.50% $14,868.00 $26,944.54 58.50% $15,763.00 $30,631.00 Additional funding for position m : Increase hours per to Step 15. Salary Step 2 for 6 months; week from Calculated: 2022 Grade 30 to 40. Upgrade 2021 Grade 15 15 -Step 3. position from -Step 1 for 6 months Step 8 and Total ` $77,583.00 Narrative®: Continued position: calling the VW statistical compiling Bi-lingual Unit (80% and computation Spanish VW domestic violence for the Office Tech III victims), meeting VOCA Project. supports the with VW Unit by answering victims in the lobby, victims completing Position 5 Title: Victim Witness Assistant County Court Name: TBD Total # hours per week position works for the agency (max= 40hrs): 40 Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual Budget Year 2 (CY22) % Paid by. the Grant (CY22) Total to be Paid by the Grant (CY22), Total to be Paid by the Grant for 2 Years Page 10 of 17 Updated: 01/24/2020 Salary: $49,146.66 95.00% $46,689.00 $52,917.28 95.00% $50,271.00 $96,960.00 Fringe/ Benefits: $28,394.52 95.00% $26,975.00 $29,192.00 95.00% $27,732.00 $54,707.00 Additional NEW REQUEST: Salary Calculated: 2021 Grade 24- Step 1 for 6 months funding for and Step 2 for 6 months; 2022 Grade 24 -Step 3. Benefits calculated at Total $151,667.00 position © : full benefits family benefits w/ COLA. VW Assistant provides advocacy and support of victims of misdemeanor crimes as they go through Narrative@: the Criminal Justice System. Position 6 Title: Restitution Assistant Name: TBD Total # hours per week position works for the agency (max= 40hrs): 40 Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual Budget Year 2 (CY22) _, % by the Grant (CY22) Total to be Paid by the Grant (CY22) Total to be Paid by the Grant for 2 Years Salary: $44,486.93 95.00% $42,263.00 $47,925.49 95.00% $45,529.00 $87,792.00 Fringe/ Benefits: $27,409.00 95.00% $26,039.00 $28,136.24 95.00% $26,729.00 $52,768.00 Additional funding for position ® : Salary Calculated: 2021 Grade 16 -Step 1 for 6 months and Step 2 for 6 months; 2022 Grade 15 -Step 3. Total ` $140,560.00 Narrative®: Position 7 Title: Restitution Assistant Name: Daisy Haro Total # hours per week position works for the agency (max= 40hrs): Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual Budget Year ,2(CY22) •;, %";Paid by the Grant (CY22) Total to be Paid by the Grant (CY22) Total to be Paid by the Grant for 2 Years Salary: $52,295.98 9.38% $4,905.00 $53,859.94 9.38% $5,052.00 Fringe/ Benefits: $11,060.00 9.38% $1,037.00 $11,391.37 9.38% $1,069.00 $12,063.00 Additional funding for position : Narrative : Upgrade position from Step 16 to Step 20. Salary Calculated: 2021 Grade 20 -Step XX; 2022 Grade 20 -Step XX. Page 11 of 17 Updated: 01/24/2020 Add Personnel Position Delete Personnel Position Supplies ft Operating Request® (Limit of 20 line items and limit of 1,000 characters for narratives): List Requested Supplies l} Operating Expense Total to be Paid by the Grant for 2 Years Narrative®: Add Line Delete Line Total Supplies & Operating Requested: Travel Request® (Limit of 15 line items and limit of 1,000 characters for narratives): List Itemized Travel Request(Transportation, Per Diem, etc.) Narrative®: Add Line Total to be Paid by the Grant for 2 Years Delete Line Total Travel Requested: Equipment Request® (Limit of 5 line items and limit of 1,000 characters for narratives): List, Itemized Equipment Request (durable, single item $5,000 and over) Narrative®: Add Line Total to be Paid by the ;! Grant for 2 Years Delete Line Total Equipment Requested: Consultants/Contracts Request® (Limit of 10 line items and limit of 1,000 characters for narratives): List Consultants/Contracts Request Hourly Rate of Pay Page 12 of 17 Total to be Paid by the Grant for 2 Years Updated: 01/24/2020 Narrative: Add Line Delete Line Total Consultants/Contracts Requested: Indirect Request (if you do not have a federally negotiated indirect rate, click hereto download the Indirect Cost Calculator Tool) Indirect Cost Rate % Show Indirect Cost Rate Calculation Belay*/ Total Indirect 10.00% Personnel $667,796 X 10% = 66,779.60 $66,779.60 Total Indirect Requested: $66,780.00 Page 13 of 17 Updated: 01/24/2020 Narrativem: MATCH (Limit of 1,000 characters in narratives) Are you requesting a Match Waiver? C' Yes C' No Personnel Match (Employees/volunteers of the applicant agency) Employee/Volunteer/Job Position (Full -Time Equivalent) © (Limit 10 positions) Gabriela Diaz/Victim Witness Assistant -Juvenile Court/1.0 FTE Cash $16,500.00 Narrative©: In -Kind This position is a continuing Bi-lingual Spanish VW Assistant who provides advocacy and support of victims of juvenile crimes as they go through the Criminal Justice System. This position is VOCA and Weld County funded. Match is for two years. Danielle Rodriguez/Victim Witness Assistant -County Court/1.0 FTE $12,500.00 J Narrative®: This is a continuing Bi-lingual Spanish VW Assistant who provides advocacy and support of victims of misdemeanor crimes as they go through the Criminal Justice System. This position is funded through VOCA, VALE and County Funds JoAnn Holden/Victim Witness Director/1.0 FTE Narrative®: $100,000.00 Daisy Haro/Restitution Clerk/1.0 FTE Narrative©: Add Line $54,644.00 Delete Line Cash Subtotal In -Kind Subtotal $183,644.00 Supplies and Operating Match m (Limit 10 line items) Narrative: Add Line Cash In -Kind Delete Line Cash Subtotal In -Kind Subtotal Travel Match (Limit 5 line items) Page 14 of 17 Cash In -Kind Updated: 01/24/2020 Narrative: Add Line Delete Line Equipment Match (Limit 5 line items) Cash Subtotal in -Kind Subtotal Cash Subtotal In -Kind Add Line Delete Line Consultants/Contracts Match" (Limit 5 line items) Cash Subtotal In -Kind Subtotal Narrativem: Add Line In -Kind Subtotal Delete Line Cash In -Kind Narratives: Cash $183,644.00 Total Combined Match: $183,644.00 Page 15 of 17 Updated: 01 /24/2020 Personnel Grant Budget Summary Funding Request $851,440.00 Supplies and Operating Travel Equipment Consultants/Contracts Indirect Costs $667,796.00 $66,780.00 $183,644.00 $66,780.00 $734,576.00 Total CVS Funds Requested: $734,576.00 Additional Information Use the narrative box below to provide any additional information pertinent to your agency's request for funds that was not addressed in the application questions. (Limit 1,000 characters) Page 16 of 17 Updated: 01 /24/2020 i I s Crime Victim e (ic s Funding Opportunit Released: January 6, 2020 Grant Period: January 1, 2021 to December 31, 2022 Applicants must upload the application and all required attachments into ZoomGrants and submit no later than 11:59 pm on February 18, 2020. Late Applications will not be accepted. Please read the Announcement and Application Instructions for the CY 2021 Et CY 2022 Crime Victim Services (CVS) Grant Program Funds prior to completing the application. Colorado Department of Public Safety Division of Criminal Justice Office for Victims Programs For more information, contact: Office for Victims Programs Office: 301239.5719 Fax: 301239.5743 Email: cvsgrants®state.co.us Toll Free: 1.888.282.1080 Website: https://www.cotorado.gov/pacific/dcjicvs-funds ZoomGrants: • CV 2121 Ft Of 222 Crime Victim Services (CVS) Grant Program Funds Application Agency Name: District Attorney's Office, 19th Judicial District Project Title: 19th DA Victim Witness Assistance Unit 2) A ' lcy. Description; Sustaihabing.cy.` ' (Limit of 4,000 characters) The 19th JD District Attorney's Office is a government agency statutorily mandated to prosecute those charged with committing crimes against the State of Colorado. The Office's Mission Statement is, "to seek justice by ;holding offenders accountable, protecting the rights of victims, and honorably representing the community with integrity to make Weld County a safe place to live". The Weld DA Victim Witness Assistance Unit (established in 1980) is the only District Attorney' Office based victim assistance unit in Weld County providing services to victims of crime as they move through the prosecution of a criminal case. Experiencing a crime can, for many victims, be the most difficult time in their lives. The criminal justice system is often challenging and stressful to navigate, but the Victim Witness Assistance Unit (VW Unit) makes every effort to assist victims as they move towards recovery from the physical, emotional, and financial impacts of crime. The VW Unit is dedicated to upholding victim's rights as outlined in the Colorado Victim Rights Act (VRA) and provides necessary assistance to victims of crime through advocacy, courtroom support, criminal justice education, and resource referral services. Presently, the Victim Witness Assistance Unit staff consists of 14 staff (13.75 FTE) working with victims of felonies, misdemeanors, and traffic cases. In 2019, the VW Unit provided 42,770 services to 3,007 unduplicated victims who fall under Colorado's Victim Rights and 1833 victims of traffic crashes and 1748 victims of financial crime. The VW Unit provides services to all victims and witnesses involved in the prosecution of criminal cases which have occurred in Weld County, Colorado. We serve individuals of all races and ethnicities, languages and cultures, those who identify as deaf, LGBTQI, disabled (physical, intellectual, developmental disabilities), as well as those who live in varying geographic locations. An area of emphasis for the VW Unit has been serving those with language barriers. In order to make sure that `non-native English speakers know their rights and are able to participate in the criminal justice process to the fullest, we have eight Spanish speaking VW Unit Staff, access to a language line service, knowledge of local translators for language and ASL, contact letters in primary East African languages to reach a greater number of our refugee population, and VRA letters in English and Spanish. We serve victims speaking fifteen different languages: Karenn, Karen, Burmese, Chuukese, Malay, Korean, Vietnamese, Mandarin, Somali, Kinyarwanda, Oromo, Swahili, French, Napoli, and Spanish. ,As Weld County's population grows, the number of cases prosecuted by the District Attorney's Office also increases. The increasing population of Weld County results in an ever- increasing caseload of victims of crime needing services. In 2010, 15,991 cases were filed and in 2018 16,668 were cases filed; an increase of 4.2%. :The Victim Witness Assistance Unit has managed federal and local grants successfully since its inception, and while the Victim Rights Act has created mandated services since that time, our priority remains to offer victims and witnesses innovative and comprehensive services during the course of the prosecutorial process. Past grant projects have focused on these same services to victims and witnesses, and through the work of our Unit, including management, direct service, and administrative staff, we perform the duties outlined within our goals and Page 1 of 24 Updated: 01/24/2020 objectives, and adhere to the budgetary and reporting requirements required of the specificproject. ` State Agency - Higher Education Not for Profit Tribal Government Local Government - DA's Office ` Local Government - K-12 Education Local Government - City or County ` State Agency - Other Select the option that best represents the project for which you are seeking funds. If you select more than one Type of Project, you may need to complete more than one application. Please see the Application instructions for more information or contact our office at cvsgrants®state.co.us for assistance. Child Advocacy Center Sexual Assault Nurse Examiner (SANE) Court Appointed Special Advocates (CASA) Statewide Coalition E Domestic Enforcement Violence/Sexual Assault - (Officer or Investigator Only) Law Statewide/Multijurisdictional/Regional Awareness Campaign C) Public Domestic Violence/Sexual Assault - Prosecution (Prosecutor or Investigator Only) Training (Statewide or Multijurisdictional NOT DV/SA/ Staking Specific) Multidisciplinary Team Training (DV/SA/Stalking Specific) Victim i Services Other (Explain): Reset Project Type ' Wild clients served under this proposed CVS.,.grnt funded project b+ chawged'for services? Has your project staff received Victim Rights Act training? C Yes No l Y e s `No List the date of the most recent VRA training that was provided to your project staff and the name and title of the person who provided the training. 6-25-2018 - conducted by JoAnn Holden, Director of Victim Services, Weld County District Attorney's Office Page 2 of 24 Updated: 01/24/2020 of Fundi g (select ore) For more information on each source of funding including the purpose areas, eligibility criteria, match requirements and unallowable costs/activities, refer to the Appendix in the Application Instructions. SOT.O®POVA 'A ` State VALE (4).' VOCA .Reset. F n ing Source • The Victims of Crime Act (VOCA) Program funds projects that provide direct services to crime victims. Direct services include, but are not limited to: crisis intervention, emergency services, counseling, legal advocacy, civil legal services needed as result of the victimization, criminal justice and court support and training and coordination of volunteers who provide direct services to crime victims. To receive VOCA funds, an organization must provide direct victim services to crime victims and be operated by a public agency or a nonprofit organization, or a combination of both. Agencies must: e Have a record of providing effective services to victims of crime and financial support from sources other than VOCA, OR • Have substantial financial support from sources other than VOCA (25% of their annual budget) • Use volunteers • Assist victims in applying for victim compensation The remainder of this application is specific to the VOCA Grant Program. A) I o y c r _ c ° assist vic im s ith ap lyi g fir victimVic0.41 compensation?. 11 Yes Yes No {-- Yes - I am a nonprofit agency that can serve ANY age sex assault victim, from infant to elderly, regardless of status as a vulnerable adult, or diminished capacities. No - Please select a reason why from the below: I am a nonprofit agency, but cannot serve any age sex assault victim I am a non profit agency, but do not serve sex assault victims I am not a nonprofit agency 8) •Does your ge. cy cur renfiy receive CC`S Fundin (VOCAA, STOP•. VA A SA P,..and(or State. VALE)? G Yes - Our Agency currently receives CVS Funding C No - Our Agency does not currently receive CVS Funding Please describe the location for the proposed project, including the availability of similar services within the area in relation to geography, population size and availability of other funding for crime victim services. (Limit of 4,000 characters) The Weld County District Attorney's Office Victim Witness Assistance Unit is located in Weld County, Greeley, Colorado. Weld County is Colorado's third largest county covering 4,016 square miles in the northern part of the state 49 miles from Denver and continuing to the Wyoming border. The population of 314,305 (2018) has seen an increase of 24% since 2010. Page 3 of 24 Updated: 01/24/2020 `Greeley, Colorado's population is now 137,069 (2018) and was listed as the 23rd fastest -growing city in the United ;States; an increase of 12% from 2010. The top ten fastest growing cities in Colorado include these Weld County cities: #5 Windsor with a 45.8% increase (located in Weld & Larimer counties) #8 Erie with a 42.3% increase (located in Weld and Boulder counties) and #9 Lochbuie with an increase of 40.2%. Weld County has 32 incorporated municipalities of varying sizes as well as a populated unincorporated Weld County. The county seat and principal city, Greeley, is located in the west central part of the county and contains approximately 113 of the county's population. Generally, most of the remaining population resides within a 20-30 mile radius of Greeley; the northeastern part of the county is sparsely populated. The diversity of Weld County continues to grow along with the population. Weld County has a varied population of refugee and immigrant non-English speakers from Burma, Southeast Asia, China, Vietnam, Korea, Thailand, Africa, Rwanda, Ethiopian, Kenya, Somalia, Egypt and Europe. Weld's population is 65.4% White; 29.6 Hispanic or Latino; 1.5% Black or African American; 1.6% American Indian; 1.8% Asian; and 2.3% Two or More Races. Please describe your proposed project in detail, including the need for the proposed activities and expenses requested. Include information about the specific underserveo populations to be served. If applicable, applicants are also encouraged to include information on aspects of their proposed project that demonstrate innovation and replicability. See the Application Instructions for more guidance on what should be included in this section. (Limit of 10,000 characters) The requested VOCA funded project focuses on Victim Witness Assistance Unit Staff to support the unique needs of victims of juvenile offenders, domestic violence victims, victim families whoseloved ones have been killed in Careless Driving Resulting in Death or severely injured, and victims of traffic or financial crimes. Victims of Juvenile Offenders are navigating a system operates differently than a traditional adult criminal justice process as juvenile offenders have support of an attorney, GAL, Department of Human Services casework and their parents. These cases drag on through the Juvenile Criminal Justice System as the court gives offenders many opportunities to comply with court orders. Insignificant penalties for juveniles and now efforts at the .Colorado Legislature to classify a person as a juvenile in the criminal justice system from under 18 years old up to 25 adds extreme frustration and anger by victims and their families. The Juvenile VW Assistant provided assistance to 360 victims in 2019; a 39% increase from 2017 when the position was first funded by VOCA. REQUEST: Continue VOCA funding for a Spanish bi-lingual Juvenile VW Assistant. Victims of felony domestic vi ience are subject to being involved in a lengthy criminal justice system. Since 2008, due to VOCA funding, a system has been implemented by the VW Assistants anticipate a victim's attendance at the initial Bond Hearing to be able to provide immediate support in an overwhelming and busy courtroom scene. District Court VW Assistants provided assistance to 292 new domestic violence victims in 2019; a 116% increase from 2019 to 2019. VOCA provided funding for 89 of these victims. REQUEST: Continue VOCA funding for a Spanish bi-lingual District VW Assistant. Victims of misdemeanor domestic violence also are subject to being involved in a lengthy criminal justice system. Since HB-1210 went into effect in 2014, giving all defendants in custody the right to legal counsel in plea negotiations, the District Attorney's Office could no longer resolve 25%-30% through our DV Fast Track Misdemeanor Domestic Violence Program. The impact is these cases are in the court system longer and victims need continual assistance from a VW Assistant as the case is reset over and over. in 2015, the Chief Judge reversed the decision to have one dedicated misdemeanor domestic violence courtroom and reassigned all four County Court Divisions to be assigned to domestic violence cases. This decision coupled with the change in law in 2014, we were no longer able to provide adequate assistance to domestic violence Page 4 of 24 Updated: 01/24/2020 as7C7VeliVere to obtain gr na t fund ing To reclassify the pad time VW Intern position a second fufl time County Court Victim Assistant to provide acceptable assistance to victims in all four courtrooms. Presently, the two County VW V Assistants are handling misdemeanor domestic violence crimes in a high -volume setting, witr multiple cases every day coming on for first appearance bond hearings. County VW Assistants assisted 805 new domestic violence victims in 2019. VOCA funding provided for 464 of these victims. CarSess Driv[Ing Resulting in Death and Careless Driving Resulting• in Injury These cases are filed in County Court as traffic and are the most intense cases County Court VW Assistants handle as victim families who's loved one has been Killed or hurt seriously due to a defendant's careless driving can experience the same emotions as families who's loved one has been murdered or of become a victim of vehicular assault. In Careless Driving Resulting in Death cases, the greatest difficulty victim's families are faced with is the defendant's potential punishment of only being jail and/or Probation compared to a defendant who is convicted of murder faces prison time up to a life sentence. County VW Assistants must support families who are absolutely devastated and inconsolable in feeling their loved one's death does not matter in the criminal justice system. Although Careless Driving Resulting in Injury cases are not VRA crimes, our office tries to identify victims who have been seriously injured with a permanent physical or mental loss and provide proactive assistance. When Careless Driving Resulting in Injury cases are reviewed the accident report and perhaps a police report does not adequately portray the seriousness of a person's injuries. We would like to expand assistance to all cases filed as Careless Driving Resulting in Injury with the help of a third County VW Assistant and Restitution Assistant (see Restitution Assistant below). The two County VW Assistants are presently assisting 18 victim families in these type of cases. Impact of County Cou docket changes Three recent bench changes to dockets which are significantly impacting victim services provided by County Court VW Assistants Unit are: 2018- All in -custody defendants appear in front of one County Court Judge for the initial Bond Hearing and entering a Mandatory Protection Order. This change has impacted the two County Court VW Assistants supporting domestic violence victims. The hearings become lengthy which keeps them from serving other victims and performing the many other duties they have in the VW Unit. 2019 - A County Court Magistrate was funded to handle the daily Arraignment Docket rather than one of the four County judges. This change has impacted the two County VW Assistants who must juggle being in five courtrooms at times which is especially difficult on Wednesdays which are trial days. 2020 - One of the four County Court Judges will be piloting a project to have three trials go each week rather than one. —his project will require witnesses for all three trials to appear in court on Tuesday as the judge determines which case will go to trial first, second and third during the week. In 2019, County Court cases which proceeded to trial numbered 99. If the court finds the pilot project to be successful, this process will be implemented in all four County Court Divisions. Two weeks a month two divisions will handle three trials each week and two weeks a month two divisions will set docket. This process will greatly impact the County VW Assistants as they will need to coordinate witnesses for six trials a week rather than two while needing to support victims in the two docket c ivisions at the same time. E VEST: Continue VOCA funding for a Spanish bi-lingual County Court VVV Assistant and add a 3rd County Court VW Assistant. The court's revamping of County Court dockets is putting an ever-increasing strain on the two VW Assistants who need to assist domestic violence victims at the same time in more than one cou -troom, as well as assisting victims of other crimes as well as completing the myriad of other responsibilities. The addition of a 3rd County Court VW Assistant not only allow acceptable services to be provided to our victims but also permit us ;to provide more attention and proactive assistance to traffic victims of severe traffic injuries. R$ stotuti n Assistant `Victims of traffic crashes experience many of the same "but for" emotions as any other crime victim as well as dealing with physical injuries and mental harm that can have long-lasting effects such as TBI, paralysis, loss of limb or function. Additionally, the victim's vehicle may have been totaled by a defendant with no insurance causing a domino effect in the victim's daily life. Victims of financial crime also can have long-lasting financial and Page 5 of 24 Updated: 01/24/2020 emotional impac The current Restitution Clerk position was created and funded by Weld County Government in 2000 and compiled and documented approximately 2000 victim restitution requests (the majority of them traffic cases). Presently, the Spanish bi-lingual Restitution Clerk processes 4500 victim restitution requests a year. This entails gathering and clarifying restitution information submitted by victims after a defendant is sentenced or reaching out to victims who have not submitted information. The VOCA project requests upgrading the present Restitution Clerk to a Restitution Assistant and adding a second Restitution Assistant to enable staff to be proactive in contacting victims. Upgrading the position recognizes the additional victim advocacy role to be taken during the proactive contact with victims for restitution information which will also ascertain which victims need more resources (i.e. victims seriously hurt in traffic crashes, large financial impact) provide additional resources (i.e. Crime Victim Compensation) and alert the assigned Deputy District Attorney and/or VW Assistant. REQUEST: VOCA funding to reclassify present Restitution Clerk to Restitution Assistant and add a 2nd Restitution Assistant. VW Unit Clerical Supp rt This part-time VW Clerical is first line to answer and re -direct calls in the VW Assistance Unit, approximately 80% being victims of VRA crimes. This position is filed by a Spanish bi-lingual person who has been in the position since 2013 and has seen her duties increase as her experience increased. The position originally funded at 20 hours a week with VALE ADMIN funds, was increased to 25 hours with VALE Grant funding and in 2019 VOCA Grant funding added 5 hours, making this a 30 hour a week position. Due to the impact of gathering VOCA statistics as well as looking up victim contact information to Post Sentencing Agencies (DOC, DYC, Jail, Work Release, Community Corrections and State Hospital) we need the position to be full time. The additional responsibilities warrant upgrade classification. 'Request: Continue VOCA funding for VVV Clerical but request to make position full time and reclassify from Office Tech II to Office Tech III. 1) Collaborationfl Provide examples of projects that you have collaborated on with other agencies in your community to aid crime victims, and examples of how you will collaborate with other agencies on implementing the project for which you are seeking funding. If your project is designed to provide services to an underserved population, explain how you have already engaged with this community to ensure successful implementation of your project. (Limit of 4,000 characters) 17011•1•70re. err The Weld County District Attorney's Office Victim Witness Assistance Unit (VW Unit)collaborates and maintains a professional working relationship with law enforcement victim assistance programs (who represent 32 law enforcement agencies), non-profit agencies who assist crime victims, the Courts, Clerk's Office, Collections, Probation Department's Victim Assistance Program as well as judges when projects require their input. Fortunately, the strong victim service community in Weld County, and regular contact with our collaborators Page 6 of 24 Updated: 01/24/2020 committed to working together to facilitate the effective delivery of services to crime victims, %means we're able to offer the most up to date referrals to victims. The VW Unit is part of the Weld County Domestic Violence Coalition (Co -Chair) and CCVC - Weld County Coordinating Committee for Victims of Crime (Chair), Additionally, the Project Director is also a part of Weld County SART (Sexual Assault Review Team), MCR SANE (fViedica! Center of the Rockies Sexual Assault Nurse Examiner) and Weld County Child Case Review. All these programs have a crime victim component to their agenda. The contacts made at these meetings are invaluable in networking, gaining new contact resource people, and brainstorming system changes. The agencies most utilized most by the DA Office VW Assistance Unit: A Woman's Place, Sexual Assault Victim Advocate Center, and Catholic Charities Victim Service Unit, Greeley Police Department Victim Assistance and Weld County Sheriffs Office Victim Assistance. These programs support the immediate and ongoing safety, therapeutic and financial needs of victims and witnesses in our community. The collaboration of agencies serving crime victims ensures that we are able to provide wrap around, individualized services to each person we serve. Additionally, the Weld District Attorney recently signed an MOU with Free Our Girls who provides services for human trafficking victims in Northern Colorado. We are looking forward to expanding our relationship and collaboration with them. The remainder of this page is intentionally left blank Page 7 of 24 Updated: 01/24/2020 Complete Tables 12A Et 12B. In able 12A, provide the number of victims (primary and secondary) who will receive services from the requested personnel and/or staff or volunteers used as match during the 24 -month project In Table 123, check all the service types to be provided by the requested personnel and/or staff or volunteers used as match. Table 12A: : rime ` Types '' Est, # % of Type, of o Crime Este Tye % o e � f Cnnme Victims Victims Victims Victims Child Abuse 0% Urinderserved thier Violent Crimes Cont°d 4 0% Child Physical Abuse or Neglect 0 0% Bullying (Verbal, Cyber or Physical) 0 0 Child Sexual Abuse 56 1% Burglary Domestic and Family Violence 26% 0 0% Child Pornography Hate Crime: Racial/Religious/Gender/Sexual 1,15® 26% Domestic and/or Family Violence 0 0% Orientation/Other Sexual Assault 2% 0 0% Human Trafficking: Labor 40 1% Child Sexual Assault 0 0% Human Trafficking: Sex 60 1% Adult Sexual Assault 0 0% Kidnapping (noncustodial) J Underserved 72% 0 0% Kidnapping (custodial) Underserved ® Vkient Crimes 6% 0 0% Mass Violence (domestic/international) 250 6% Adult and Simple Physical Assault) Assault (includes Aggravated 854 1 Other Vehicular a Victimization 0 0% Adults Sexually Abused/Assaulted as Children 0 0% Stalking/Harassment/Menacing 0 a.. 0% DUI/DWI Incidents 30 ` /0 Teen Dating Victimization 6 0% Elder Abuse or Neglect 0 0% Terrorism (domestic/international) 16 0 Robbery 0 . _ 0% Other (Explain ) 0 0% Survivors of Homicide Victims Otktr, lonvaolent crimes 45% Underservc d = Other Viltlent Crimes 21% 1,922 43% Identity Theft/Fraud/Financial Crime 0 0% Arson 60 1% Other Menacing g TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE GRAN PERIOD = 4448 Page 8 of 24 Updated: 01/24/2020 .,,.. Nhvv' YM'y`" 1 9,7 ^,„ v..' ✓w... T abFe -+_.u4... 12B: w. - (... u+ -v Types _45v..._.n. eY�w.�.: . - of Services SIw -- ,—.J,....sw•,-, 'r fv I __-u-:.tea. ..._� .rr.._ .. .. .. . .. . y.. �.. , .. uoi w....... ...�,ay. a, � v yuw .Jrr u eau u:1 v a Typeof -.ca. Service icg��q rraS'' Y 4 AACivrpJ � � 1 u�4 ynn e y , 4) "a ‘iYSk\�AJS.1wu" Type f Service (Continued) Other therapy 0 Information Et Referral Individual counseling Information about the criminal justice process Information how to Support groups (facilitated or peer) .X about notifications, victim rights, etc. obtain . Emergency financial assistance Referral to other victim service programs Shelter/Housing Services Referral to other services, supports & resources Personal Advocacy/Accompaniment Emergency shelter or safe house ,n Victim medical advocacy/accompaniment to emergency care Transitional housing Victim to Relocation o assistance advocacy/accompaniment forensic exam medical I- Criminal/Civil Justice System Assistance Law interview — enforcement accompaniment advocacy/ Notification of criminal justice events Individual advocacy 0X Performance of medical or nonmedical forensic < Victim impact statement assistance exam or interview, or medical evidence collection Assistance with restitution 0 Immigration assistance O Civil legal in Intervention landlord, restraining assistance order obtaining protection or or academic with institution employer, creditor, Civil legal assistance with family law issues X Child or dependent care assistance Other emergency justice -related assistance x Transportation assistance --- Immigration assistance I Interpreter services Prosecution interview advocacy/ Emotional Support or Safety Services Cr accompaniment Law interview Crisis intervention includes enforcement advocacy/ (in -person, safety accompaniment planning) x Criminal justice advocacy/accompaniment Hotline/crisis line counseling Other legal advice and/or counsel On -scene crisis response Page 9 of 24 Updated: 01/24/2020 Goal 2 Please use the Goals and Objectives section below to describe the activities your project will undertake; DO NOT include activities that are already included in Tables 12A (Crime Types) and 12B (Types of Services). Your objective(s) must be measurable and tied to the personnel position(s)/consultant(s) and/or match personnel or volunteers requested in your Total 24 -Month Budget (if applicable). (Limit of 300 characters in goal fields and 300 characters in objective fields.) Please note: Narrative goais and objectives are optional for all projects EXCEP ro Multidisciplinary Teams, Statewide Coalitions and Public Awareness Projects. Number of Goals Needed (choose one): X 2 3 ,VW Assistants (3 Spanish bi-lingual) will provide victims of: domestic violence, Careless Driving Resulting cin the Death of a Person or those with severe injuries, and juvenile crime, with VRA, Crime Victim Compensation, referrals to community agencies, CJS education, courtroom support, and advocacy Position Title Responsible 1 Provide services throughout the prosecution of the criminal case to 1030 domestic violence victims and 20 Careless Driving Resulting in Death or severe injuries Two County Court VW Assist 1-2021 through 12-31-2022 2 throughout the prosecution of the criminal case Provide services to 120 domestic violence victims One District Court VW Assist 1-2021 through 12-31-2022 3 Provide services throughout the prosecution of the criminal case to 526 victims of juvenile crime One Juvenile VW Assistant 1-2021 through 12-31-2022 Detete Restitution Assistants (1 Spanish bilingual) will provide proactive restitution assistance, advocacy and referral to victims of traffic incidents and financial crime. Objective 1 Provide proactive contact and advocacy with victims to help them submit restitution information (854 traffic & 1922 financial) identifying victims who need additional contact by the assigned Deputy DA and\or VW Assistant. Position! Title Respohsib(e• Restitution Assistant 1-2021 through 12-31-2022 Ad Objective 14) Overall Project Evaluation: Page 10 of 24 Updated: 01/24/2020 Please describe how you will measure the effectiveness of your project's services and activities and how you will evaluate the effectiveness of services requested in this application. Include information on how the evaluative data you have collected has influenced your agency's current service delivery and how it has informed the services you are requesting support for in this application. See the Application Instructions for more guidance on what should be included in this section. (Limit of 2,000 characters) The Victim Witness Assistance Unit (VW L nit) provides assistance to victims through Victim Rights Act information and education, Crime Victim Compensation information and application assistance, referral to community services, updates on the status of the case and support throughout the court process. We evaluate this assistance by recording and tracking statistics according to grant specific goals and objectives outlined in this application. The clerical VW staff person utilizes the DA ACTION Stat Report to pull quarterly reports to capture VOCA required statistics. The process to learn how data is pulled, what needs to be tweaked and how VW needs to enter data has been an ongoing process throughout 2019 to the present The Project Director compiles statistics quarterly and reports to the VVV Staff on the progress of the intended outcomes/impact of the data collection. This discussion provides insight into any unintended changes or outcomes and identifies for VW Staff the status of the projected timeframe goals. Our goal is that in 2020, our hand -counted stats will equal the DA ACTION Stat Report. Client survey are provided to victims at the conclusion of the court process, asking them to rate services from "Very Satisfied" to "Very Unsatisfied", overall experience from "Very Good" to "Very Poor", and include any additional Comments in the "Additional Comments anchor Contact the Project Director" section. Returned surveys will be reviewed and analyzed to ensure goals and objectives are being met, and to use feedback in effecting programmatic change as needed. Responses are shared with the Victim Witness Unit and Prosecutors on a quarterly basis. Evaluations regarding the VOCA funded project had an 88% approval rate in 2019. Our goal in 2020 is to rya,ce our victim survey available on-line with the goal that we will receive more feedback from victims. 15) Prvis Performance Please describe your agency's performance in regards to your previous CVS Grant Award (Grant Period 1/1/2017-12/31/2018): I. Did your agency successfully meet all projected goals and objectives as outlined in your grant agreement? II. Did your agency deobligate funds or fully expend your award by the 12/31/2018 deadline (if funds were deobligated, please include the amount)? If your agency received multiple awards, please provide the requested information for each award. If you did not have an award during this time period, please write N/A. (Limit of 4,000 characters) I. The 2017 & 20`I Gr nt Agreements indicated we would serve 1,862 victims and provide 8,854 services. Result: we served 2,631 victims and provided 18,816 services during this time period. II. Our agency fully expended our award by the 12-31-2018 deadline. Page 11 of 24 Updated: 01/24/2020 ,.. _,....,, Please describe your performance as a grantee to date for your current CVS Grant Award (Grant Period 1 /1 /2019-12/31 /2020). Please include information on: I. Progress towards your projected goats and objectives as outlined in your grant agreement(s); II. Spending as outlined in your approved budget(s); and III. Timeliness and accuracy of financial and programmatic reports and payment requests If your agency receives multiple awards, please provide the requested information for each award. (Limit of 4,000 characters) In PT The 2 19-2 J20 Grants indicates we will serve 1,609 victims and provide 12,395 services. In 2019 we have served 889 victims and provided 10,628 services. GOAL 1: The Spanish bi-lingual County Court VW Assistant wili provide services to 500 domestic violence victims of misdemeanor crimes with a 65% victim contact the next working day after the crime. Result: Services provided to 491 victims with an overall contact rate of 73%. GOAL 2: The Spanish bi-lingual District Court VW Assistant will provide services to 140 victims (10 of them Spanish) with 65% victim contact prior to defendant's Advisement Hearing. Result: Services provided to 87 victims with an overall contact rate of 66%. GOAL 3: The Spanish bi-lingual Juvenile VW Assistant would provide services to 320 victims. Result: Services provided 553 victims. 1C)CV2021--2022 uningl quest If this application is for more funds than your current CVS Grant Award(s) (Grant Period 1/1/2019-12/31/2020 explain why below. If not, write NIA. (Limit of 4,000 characters) The OVP-VOCA Grant presently funds partial funding and benefits for: 1 County Court VW Assistant 1 District Court VW Assistant 1 Juvenile VW Assistant 1 part time VW Clerical The 2021-2022 request has added the following: Upgrade PT VW Clerical presently to full time at a higher position classification NEW 3rd County Court VW Assistant NEW 2nd Restitution Assistant Upgrade current Restitution Clerk to Restitution Assistant [Victim Witness Assistant County Court - Continue VOCA funding for a Spanish bi-lingual Count VVV Assistant. 2021-2022 requests increased funding for COLA, benefits, and Step Increase. Victim Witness Assistant District Court - Continue VOCA funding for a Spanish bi-lingual District \/W Assistant. 2021-2022 requests increased funding for COLA, benefits. Victim Witness Assistant Juvenile Court - Continue VOCA funding for a Spanish bi-lingual Juvenile VW Assistant. 2021-2022 requests increased funding for COLA, benefits, Step Increase. Page 12 of 24 Updated: 01/24/2020 Victim Witness Office Tech IT( -Clerical presently funded by VOCA (5 hours a week) as part-time Office Tech I1 - Clerical Continue VOCA funding for a Spanish bi-lingual Clerical position. 2021-2022 requests increased funding to make position full time, upgrade position to Office Tech III -Clerical (from Office Tech II -Clerical) COLA, benefits, Step Increase. This position has been funded by a VALE Grant and local VALE Administrative funds. When VALE Grant funds continued to be level and Administrative funds decreased, we requested 5 hours from VOCA to make this a 30 hour a week position (2019-2020 Grant). The Project Description explains why the position needs to be made full-time and at an upgraded position classification (from Office Tech II to Office Tech Ill) 3rd Victim Witness Assistant County Court - NEW REQUEST 2021-2022 requests for salary and benefits, COLA, and Step Increase. The Project Description explains why this position is needed. 2nd Restitution Assistant - NEW REQUEST 2021-2022 requests funding salary, benefits, COLA, and Step Increase. The Project Description explains why this position is needed. Restitution Assistant - Upgraded position from Restitution Clerk. 2021-2022 requests funding for the upgrade costs from Restitution Clerk (Grade 16) to Restitution Assistant (Grade 20) The Project Description explains why this upgrade is needed. The Victim Witness Assistance Program, as a division of a governmental agency, is limited in the sources and activities it is allowed to use to raise revenue. The VW Unit must compete with other high priority programs for limited county funding. The Director of the Victim Services writes grants for funding when available and appropriate. The DA's Office Victim Witness Assistance Unit budget for staffs salaries and benefits was funded in 2018: 51% *Weld County Government 17.3% VOCA Grant 15% VALE Grant 11.1% VALE Administration funds 5.6% COMP Administration funds Historically, grant funds have constituted a large percentage of the funding needed to sustain the DA Office Victim Witness Unit. The 19th Judicial District's Local VALE Grant funds have remained level since 2015 and the available dollars to the DA Office VW Unit funding awards has been the same for four years. VALE and CVC Administrative funds, which the VW Unit can also utilize, began decreasing in 2008. *Weld County Government is supportive of the DA VW Unit which is evident by the 51% of salaries and benefits they pay for VW Unit staff as well as the overhead costs including workstations, IT, phones, etc. In 2019, when a fifth District Court Judge was added to the bench, the Weld County Government funded a full time VW Assistant as part of other positions needed to support a new courtroom (i.e. two deputy district attorneys, division secretary). Page 13 of 24 Updated: 01/24/2020 Page 14 of 24 Updated: 01/24/2020 The remainder of this page is intentionally left blank Page 15 of 24 Updated: 01/24/2020 Total -Year Budget uary 1, 2021 to December 31, 2022 Personnel Req a s (limit of: 15 positions,. 400 characters for additional funding narrative and 1,000 characters for position narratives): n r Position I Title: !Victim Witness Assistant - County Court Danielle Rodriguez Name: Total # hours for the per week position works40 agency (max= 40hrs): Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual Budget Year 2 (CY22) % Paid by the Grant (CY22) Toe al to be Paid by the Grant (CY22) Total to Grant be for Paid by the 2 Years Salary: 88.00% $46,908.00 $91,62:3.00 $51,396.18 r 87.00% - $44,715.00 $53,304.56 Fringe/ Benefits: $8000% $16,922.00 $29,330.00 14,262.29 $$12,408.00 87.009 $19,229.91 Additional funding for position 0 . Total $'i f 2O,953.00 r el Salary months ca and culated: Step 4 2021 for 2 Grade months. 24 -Step 3; 2022 Grade 24 Step 3 for 10 Narrative ' : .. Continued misdemeanor position. crimes Bi-lingual as they Spanish go through VW the Assistant Criminal provides Justice advocacy System. and support of victims of �. : 1 f'x v , r ... ".. vl ..).v, 1 Ef.r '{' Q• p \$, .. l,;,,,,�m"v� ".;,:: ;«•, \ � �, +�,'.;Y x s .. �.. Positionyy n�gv ` ..:. '}}.JJ0\' ₹ h (Y •L! Q,•,•�n 1,,..:,fw .r! n', .' .: _.', :: , '. i.Arl.v' •nw:.4. �.'^ `e4�h.::�t.�tr ,r M:. ;;qq pp p�yi�A � +' ��. 4"YJ. \ .'. •'. n,.l) .: .. : S 4 r',, - ��+'\ v:.' tttt,` .,y ..w '':J _ �„ �,' A . " , ., .. .'1.}V'..ntlu \ .!/ v�•. .., FA , ""'. {� 1�'JJ ! ' W �)n": ..;3b� r „ ,� /... -(:. ):J:. a v:l�: . + \' a .. d .. ... .. vql A�/�... .,t • .. 1 �'�.C r.. ,! .!!.n", i<i'...'0 \' .: J ,.A ).r ?•('''Z ��•,, .. Jl, _:T. ^\ Ai„gvG y� r�nv :1\•:n .• rT �4. rr ) 4 y H �;'. �' � ''�.v ��''� •'-g' \a , .. ,�,, s:: ir;, w �J "�w}�' . .�,\�a ' • .g•, ''��' 3,a, r )�^ / 1:�1+ .'.vim. '^` F .'' v .q..a , SF'R..• ... ..;` ':!1� `i;. l 1 .. � , •• ' ST. %! � , r �: lr,,.�1. �! �� .r,^.(.. .. r. 4. .v ii.: Jv1 RYrr F h •a\ e:4 .r :. r.:.r 1 "IG� .. .. n w.. }�'� �iQR:I - .! �.� �.i�� "Y�1., : <i �OC 4 PF.. O�:f.:.Ai� 1?"J,✓� �4 B. 9,, F �"�' ' , •A[' fkl )r '� � .� } " "n/.' q•)^1� y � �q�' �, P •N� \N.r,. c:,� �";; 'r� /R .. C.n Title: Victim Witness Assistant - District Court Erma Archibeque Name: Total # hours for the agency per week position works (max= 40hrs): 40 ) Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid the Grant (CY21) by Annual Budg=r Year 2 (C222). ' % Paid by the Grant (CY22) Total to be Paid by the Grant (CY22) Total to be Paid by the Grant for 2 Years Salary: € $61,401.18 20.00% $12,280.00 $24,205.01. $113925.00 $59,622.99 20000% Fringe/ pp.�+ . Benefits: - $ 4 ,122.00 2 $ 0,986.35 ` 20.00% F - -$8, 319.0 $20,610.26 0.00/ 2 ° $4,197.00 Additional funding position for a Total a " n` Salary calculated - Grade 24 -Step 8 ej $ 32,524900 O. a Continued violence victims position. of felony Bi-lingual crimes Spanish as they VW Assistant go through � the provides Criminal advocacy Justice and support System. y of domestic Page 16 of 24 Updated: 01/24/2020 Position 3 Title: Victim Witness Assistant - Juvenile Court Name: Gabriela Diaz Total # hours per week position works for the agency (max= 40hrs): Annual Budget Year 1 (CY21) Paid by Grant (CY21) Total to be Paid by Annual Budget the Grant (CY21) Year 2 (C Y ) Pai b the Grant (Y22 Total t be- Fad b: the Grant ( Y22 Total.to be Paid by the Grant for 2. Years Salary: $54,545.50 87.00% $47,455000 $ 57,174.07 88.00% $50,313.00 $97,768.00 Fringe/ Benefits: $19,536.38 87.00% $16,997.00 $20,092.31 88.00% $17,681.00 $34,678.00 Additional funding for position alai' Calculated: 2021 Grade 24 -Step 59 2022 Grade' 24 -Step 5 for 5 months and Step 6 for 7 months Total $.1.32,446.0 . Narrative T Continued position. Bi-lingual Spanish VW Assistant provides advocacy and support of victims of juvenile crimes as they go through the Criminal Justice System. Position 4 Title: Victim Witness Office Tech III Name: Latisha Rodriguez Total # hours for the per week agency (max= position 40hrs):' works 40 Annual Year 1 Budget (CY21) g % Paid Grant (CY21) by Total to be Paid by the Grant (CY21) s�% Annual Budgetfh. Year 2 (CY22) Pad by the Grant (C 22) Total to be Paid by the Grant (CY22) Total Grant to be Paid by the for 2 Years Salary: $ 6,952.00 ✓' E. $24,740.00 $42,290.98 - 58.50% $22,212.00 $39,313.35 56.50% Fringe/ Benefits: T .,. ___... $30,631.00 .. ., ... $15,763.00 ... _ ... _ .. 58.50% .........,. ... ... .. ,. .... .. .. ,. .,. n $14,868.00 ... ... .... $26,944.54 ,. _. ......., .. ... .. ..... $26,314.78 ... .. ... .. ...... ... .,.. ,,.. .., ,. .. .,,,, ..... 56.50% Additional funding position for . � fr;1Totat 'x �:�1 $77,583,00 increase Ste Step 2 p 15. for hours Sala 6 months; per ry week Calcuated. 2O22 from Grade 30 . 2®21 15 to 40. Grade -Step Upgrade 15 3. -Ste p�o position 1 f©r 6 from months Step 8 and NarrativeT: : :Continued position: Bi-lingual Spanish VW Office Tech III supports the VW Unit by answering victims calling 1/OCA Stat the VW information Unit (80% VRA for compiling victims), and meeting computation. with victims in the lobby, completing statistical Title: Victim Witness Assistant County Court Name: TBD Total. # hours per week position works for the agency (max='40hrs): Annual Budget % Paid by Year 1 (CY21). Grant (CY21) 40 Total to be Paid by the Grant (CY21) P?id "th.o - ran (c 22)'_: "Qtaltbaidpy. he Grant:.(CY2.2) Total to be Paid by the Grant: for 2 Years Page 17 of 24 Updated: 01/24/2020 Salary: $96,960.00 $50,271.00 95.00% 95.00% $46,689.00 $52,917.28 $49,146.66 Fringe/ Benefits: $54,707.00 $27,732.00 95.00% 95.00% $26, 975.00 $29,192.00 $28,394.52 394.52 Additional funding for position . . Total $°i 51,6 . 7.00 NEW and full Step benefits REQUEST: 2 for Salary 6 months; family benefits Calculated: 2021 2022 Grade w/ COLA. 24 Grade -Step 24- 3. Step Benefits 1 for 6 months calculated at Narrative °: : VW the Assistant Criminal Justice provides advocacy System. and support of victims of misdemeanor crimes as they go through Title: Restitution Assistant Name: TBD Total # hours per week !position works for the agency (max 4Qhrs): 40 Annual Budget Year 1 (CY21) Paid by Grant (CY21) Total to be Paid by the Grant (CY21) Annual, Budget 1% Pais by the .Total to be Paid by Year 2 (CY22) Grant (CY22) the Grant (Y22) Total to be Paid by the Grant for 2 Years Salary: $44,486.93 95.00% $42,263.00 $47,925.49 95.00% $45,529.00 $87,792.00 Fringe/ Benefits: $27,409.00 95.00% $26,039.00 $28,136.24 95.00% $26,729.00 ,768.00 Additional funding for position NEW REQUEST: Salary Calculated: 2021 Grade 16 -Step 1 for 6 months and Step 2 for 6 months; 2022 Grade 15 -Step 3. Total Narrative": Provide restitution support to victims of misdemeanor, traffic, felony crimes as they go through the CJS, referring the to appropriate resources and alerting County VW Assistant regarding traffic with sever injuries. Position 7 Title: Restitution Assistant Name: Daisy Haro Total # hours peg- week positioh Works fog- the. agency.'(max= 40hrs)a Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the: Grant (O(2 1) ) $53,859.94 *a.flt(CY22) . tal t,�-be--Paid by the Grant (CY 2) Total to be Paid by the Grant for 2 Years Salary: $52,295.98 9.38% $4,905.00 9.38% $5,052.00 $9,957.00 Fringe/ Benefits: $11,060.00 9.38% $11,391.37 9.38% $1,069.00 Additional funding for s position Upgrade position from Step 16 to Step 20. Sa‘ary Calculated: 2021 Grade 20 -Step 7. Total Page 18 of 24 Updated: 01/24/2020 OFFICE FOR VICTIMS PROGRAM Narrative ' : Provide restitution support to victims of misdemeanor, traffic, felony crimes as they go through the CJS, referring the to appropriate resources and alerting County VW Assistant regarding traffic with sever injuries. Add Personnel Position 'Delete Personnel Position Total Personnel Requested: $667,796.00 Supplies .& Operating Request' ' (Limit of 20 line items and limit of 1,000 characters for narratives): List Requested Supplies & Operating Expense Total to be Paid by the Grant for 2 Years Travel Request`` (Limit of 15 line items and limit of 1,000 characters for narratives): List Itemized Travel Request (Transportation, Per Diem, etc.) Narrative ' : Total to be Paid by the Grant for 2 Years Delete Line Add Line Total Travel Requested: Equipment Request`'' (Limit of 5 line items and limit of 1,000 characters for narratives): List Itemized Equipment Request (durable, single item $5,000 and over) Narrative ' : Add Line Total to be Paid by the Grant for 2 Years Delete Line Total Equipment Requested: Consultants/Contracts Request `J (Limit of 10 line items and limit of 1,000 characters for narratives): List Consultants/Contracts Request Hourly Rate of Pay Total to be Paid by the Grant for 2 Years Page 19 of 24 Updated: 01/24/2020 ndirect eye ` ` (if you coo •not have a federolty 1e otip edindirect rate, click her to download the In ire(t cost Calculator:Tool): Personnel $667,796 X 10% = 66,779060 $66,779060 $66,780.00 Page 20 of 24 Updated: 01/24/2020 Narrative ' Are you requesting a Match Waiver? C`' Yes No , 000 characters in narratives) 20 Match Total AmoTotatHArtipont R aired ` - $183,644.00 „3' Cash ` � n®Kind , Employee/Volunteer/Job Personnel Match(Employees/volunteers Position (Full -Time of the Equivalent) a `licant agency) °` (Limit 10 positions) $16,500.00 Gabriela Diaz/Victim Witness Assistant -Juvenile Court/100 FTE Narrative °: : This of victims VOCA position and of Weld is juvenile a continuing County crimes funded. Bi-lingual as they Match Spanish go through is for VW two the Assistant Criminal years. who Justice provides advocacy System. This and position support is $12,500,00 Danielle Rodriguez/Victim Witness Assistant -County Court/1.0 FTE NarrativeO: This victims :funded is a of through continuing misdemeanor Bi-lingual crimes VOCA, VALE Spanish and as they County VW go Assistant through Funds the who Criminal provides advocacy Justice System. and support This position of is •••••^•••••,.. nw",,, ••••••..• • •••• •,...mynn....n....••••Inrrn.wn•rn—.. „ $100,000O00 rnmrernrrrrmwnntrtinmprivermr en ,,,,IITIIT,IIIITIWPMMITIPPR•17.11•Vr177,1•••7•1, ••••••rmsrpm.....nrrpmrp •••rnwer mn.r.nrn.nrrnw M.FMTPIrr•MTM 117•••••••••••• nrer...• O,...•. +1••••,,,••In.“..P...09711~0,110.•1•91001,000411•11101110144.01PPIMPOPOIMON•111001•••• Narrative@e a $54,644.00 Daisy Haro/Restitution Clerk/ 1.0 FTE Narrative P r Add Line 1 Delete Line :. Cash Subtotal In -Kind Subtotal 1 1-. 18 3,644800 Cash Page 21 of 24 Updated: 01/24/2020 Add Line Delete. Line Cash Subtotal 1n -Kind Subtotal Equipment Match```' (Limit 5 line items Cash Narrative Add Line Delete Line r sultants/Contracts Match® (Limit 5 tine items Narrative Add Line Delete Line Cash Subtotal, In -Kind In -kind Subtotal Page 22 of 24 Updated: 01/24/2020 Supplies and Operating Consultants/Contracts Indirect Costs Use the narrative box below to provide any additional information pertinent to your agency's request for funds that was not addressed in the application questions. (Limit 1,000 characters) The VOCA award to support the Weld DA Office VW Assistance Unit has been the same since 2017 providing partial salaries and benefits for VW Assistants handling County, District and Juvenile dockets. in 2019, we received 5 hours a week funding for our clerical support. The 2021-2022 application request is asking for two new VW Staff positions and upgrading two VW Staff positions. Page 23 of 24 Updated: 01/24/2020 Attachments The items listed must be included with your application packet and must be submitted in conjunction with your application in ZoomGrants by uploading the attachments under the "Documents" tab by the deadline of 11:59p.m. on February 18, 2020. Failure to include required attachments may affect funding decisions. Attachments that require you to use a template can be downloaded via the links below and found in ZoomGrants under the "Documents" tab. Required Attachments for ALL Applicants: Application 1-1 Financial Management Questions - click here to download and save the template to your computer Most Recent Audit or Financial Review Et Management Letter - The Division of Criminal Justice requires all grantees to submit a current formal financial review (agencies with annual revenue of less than $300,000) or audit report (agencies with an annual revenue of $300,000 or more) with an accompanying management letter every year. Additional Required Attachments based on Project -Specifics: Organizational Chart - required if requesting personnel or using personnel as match; highlight grant -requested match personnel and include new positions that would be added with grant funds as able Job Description(s) for grant -funded personnel and match staff/volunteers - if applicable Sample Timesheet(s) for grant -funded personnel and/or match volunteers - View an example of a timesheet and/or review a list of timesheet requirements. Current Federally Negotiated Indirect Cost Rate Agreement - if applicable VOCA-specific Potential Additional Attachments: Volunteer Job Description(s) - Applicants must use volunteers in some capacity within their organization to be eligible for VOCA funding or must submit the VOCA Volunteer Requirement Waiver VOCA Match Requirement Waiver - if applicable Page 24 of 24 Updated: 01/24/2020 Hello