HomeMy WebLinkAbout20201994RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR FAMILY MEDICAID
ENROLLMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY
SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Family Medicaid Enrollment Services between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Weld County School District 6, commencing July 1, 2020, and ending June
30, 2021, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Family Medicaid Enrollment
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Weld
County School District 6, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of July, A.D., 2020, nunc pro tunc July 1, 2020.
ATTEST: ditif44) XL:el
Weld County Clerk to the Board
Deputy Clerk to the Board
ttorney
Date of signature: O7/13I
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Mike Freeman, Chair
Steve Moreno, Pro-Tem
cc: H5 D
07/31 /20
2020-1994
HR0092
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 19, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Memorandum of Understanding (MOU) with Weld
County School District 6
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU)
with Weld County School District 6. The Department and Weld County School District 6 are
committed to providing eligibility determination functions for public assistance programs at the
Weld County School District 6 Family Center, located at 1 113 10`1' Street, in Greeley, Colorado.
A Weld County Department employee will be assigned to work up to three (3) days per week as
Medicaid Intake Specialist at the Center and support all Weld County School District 6
students. The associated salary and benefits will be the responsibility of the Department. Weld
County School District 6 will reimburse the Department at a rate of $31.42 per hour, with a total
reimbursement not to exceed $24,000.00. The term of this MOU is July 1, 2020 through June
30, 2021.
I do not recommend a Work Session. I recommend approval of this MOU and authorize the
Director and Chair to sign.
Approve Schedule
Recommendation Work Session
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Kevin Ross
Pass -Around Memorandum; June 19, 2020 — CMS 3729
Other/Comments:
2020-1994
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MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 1113 10th
Avenue and work at identified schools regularly supporting family health insurance up to 3 days per week
for the months of July 2020 to June 2021.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
July 1, 2020 through June 30, 2021, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer has been provided by the CASBHC
(Colorado Association of School Based Health Care), grantor. Periodical outreach and enrollment will
be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will send out
notifications to the families of the surrounding schools for the date of outreach enrollment. D6 will
make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
MOU 20-676-065
Page 1 of 2
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
tbiq f. i '3!'tt., V iv .4, r of Srt Ud.
Tom E. Gribble, Director of Special Education Date
Jun 11, 2020
Sfiltir_ <V 1) 11(.64_ MAf Cliff .Y1bt J JA i1.hF fir_l.wiir, /A rhi, w Alin IL
Stacie Datteri, Assistant Superintendent of Academic Achievement
AktuAllcry � Vi►t,cfor of rim.
Mandy Hydock, Director of Finance
.D COUNTY DEPARTMENT OF HUMAN SERVICES
Jun 14, 2020
Date
Jun 11, 2020
Date
Mike Freeman, Commission Chair
Date
JUL 0 8 ?fl?fl
MOU 20-676-065
Page 2 of 2
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID*
WELD COUNTY SCHOOL DISTRICT #6 @00002589
Contract Name*
WELD COUNTY SCHOOL DISTRICT 6
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
3729
Contract Lead*
CULLINTA
Contract Lead Email
cullinta@coweld cous, cobbxxl
k@coweldco.us
Contract Description*
MOU FOR MEDICAID INTAKE SPECIALIST. TERM: JULY 1, 2020 TO JUNE 30. 2021.
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$24,000.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov corn
Department Head Email
CM-HumanServices-
DeptHead(_a�weldgov. corn
County Attorney
GENERAL COUNTY
Al I ORNEY EMAIL
County Attorney Email
CM-
000NTYATTORNEY@WELD
GOV. COM
Requested BOCC Agenda
Date*
06/24/2020
Parent Contract ID
Requires Board Approval
YES
Department Project #
Due Date
06/20/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date* Renewal Date
05/03/2021
Termination Notice Period Committed Delivery Date Expiration Date*
06/30/2021
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
OH Approved Date
06/29/202D
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
07/08/2020
Originator
SNYDERKL
Contact Type Contact Email
Finance Approver
BARB CONNOLLY
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
06130/2020
Tyler Ref*
AG 070820
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
06/30/2020
Submit
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