HomeMy WebLinkAbout20203746.tiffRESOLUTION
RE: APPROVE ADDITION TO SECTION 2.000 CHILD WELFARE OF THE DEPARTMENT
OF HUMAN SERVICES POLICIES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an addition to Section 2.000 Child Welfare
of the Department of Human Services Policies, and
WHEREAS, after review, the Board deems it advisable to approve said addition, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the addition to Section 2.000 Child Welfare of the Department of
Human Services Policies, be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of December, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ticdo;ok,
Weld County Clerk to the Board
BY:
APP
Count " A ttorney
Date of signature: 12/23/2
T r
Mike Freeman, Chair
Steve oreno, Pro-Tem
Kevin D. Ross
cc : HS D, c R (KM/Gk)
0,2 /02 /21
2020-3746
HR0092
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 8, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Family Support and Visitation Center
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's request to draft a procedure which would
allow the Director of Human Services to be able to close the Family Support and Visitation
Center (FSVC) on weekends and address pay for employees scheduled.
Brief description of the problem/issue:
The Family Support and Visitation Center operates 7 days a week to accommodate support
and visitation with families. On the weekends during the winter when there are days that it is
not safe for travel for staff or families the question has come up as to who has the authority
close the visitation center and how that effects staff that are scheduled.
During the work week the center follows the direction of the Board of County
Commissioners on closures, however on the weekends should the Director of Human
Services be allowed to make the decision on closure? If the decision to close is made, then
staff that are scheduled to work would be paid County Closures hours as outlined in county
code,
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Allow the Director of Human Services to make the decision to close the center.
• Do not allow the Director of Human Services to make the decision and defer to the
BOCC on weekends.
Recommendation:
Allow the staff to move forward with drafting procedures for the Director of Human Services
to be able to close the center and address pay for employees scheduled. Then those would be
presented in the Board's meetings for approval.
Pass -Around Memorandum; December 8, 2020 — Not in CMS
Page 1
2020-3746
HRoo9a
PRIVILEGED AND CONFIDENTIAL
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve Schedule
Recommendation Work Session
Me
I
Other/Comments:
Pass -Around Memorandum; December 8, 2020 — Not in CMS Page 2
Department of Human Services Policies
CHAPTER 2 — CHILD WELFARE
ARTICLE VIII - FAMILY SUPPORT AND VISITATION CENTER
Sec. 2.8.10. - Family Support and Visitation Center
A. Introduction
The Family Support and Visitation Center (FSVC) is a component of the Weld County
Department of Human Services (WDHS), Child Welfare Division. Throughout the course of
the case, FSVC visitation staff will work with the parents by utilizing various methods of
support, coaching and modeling as well as providing education on parenting and life skills.
B. Hours of Operation
The FSVC is open for visitation M -F from 10:15 am- 6:45 p.m. and on Saturday and Sunday
from 10:00 am -4:45 p.m.
C. General
1. Cameras are in each visitation room and at any time a WCDHS employee could be
observing parenting time. Parenting time may also be recorded at any time.
2. The visitation worker will go over the FSVC Parent Handbook during orientation with
all visiting members. Failure to follow the rules as outlined in the FSVC Parent
Handbook may result in the visiting member being asked to leave and not attend any
further visits.
3. If friends or family are approved as part of the visitation, it is the visiting member's
responsibility to ensure they are aware of the rules and follow them.
4. For any party that there is a Court order that they cannot see or be around the child/ren,
that friend or family member cannot be in the building of the FSVC nor can they be in
the parking lot.
D. Cancellations
1. Visits will be cancelled if visiting party is more than 15 minutes late.
2. Visits cancelled due to office closures and/or holidays will not be rescheduled.
3. Visits canceled by parents will not be rescheduled.
4. Visits canceled by care providers or visitation workers will be rescheduled.
5. Visits scheduled at the same time as D&N court will be rescheduled with proper court
documentation. For any other Court hearing, the visit will not be rescheduled. A
cancellation is defined as any missed visit by the parent.
6. Cancellations may be excused for court, treatment, illness, road closures, road
conditions, or pre planned travel if documentation can be provided to the FSVC.
7. Frequent cancellations may result in an attendance agreement and
possible discharge from the FSVC.
E. Safety
1. Weapons of any kind are not allowed at FSVC. Weld County FSVC reserves the
right to ask any parent or visitor to leave the facility if they have a weapon. The
parent or visitor will at a minimum be required to take the weapon out of the FSVC
premises. Missed time will not be made up.
December 2020
Department of Human Services Policies
2. Foul language of any kind will not be tolerated.
3. Visiting parties are prohibited from coming to the FSVC under the influence of any
drugs or alcohol. Visit will not be able to take place if parent cannot
adequately engage with child(ren). Caseworker will be notified if parent is suspected
to be under the influence of any substances.
4. Damage to property of the FSVC is not permitted.
5. Verbal threats or hostile comments to a child, staff, visitor or other parent will not be
tolerated and may result in the visit ending and the visiting party being discharged
from the FSVC. Police will be contacted, and criminal charges and/or restitution will
be pursued.
F. Closures
Visitations that do not occur due to Weld County Closure will not be made up. This
includes weather related closures, holiday closures or any other closures that affect all
Weld County Offices.
1. Weather Related or unexpected County Closure
a) During Business Flours, The Board of County Commissioners will make the
decision on closing county offices.
b) After 5:00pm Monday through Friday and on Saturday and Sundays, FSVC
closures will be at the discretion of the Department of Human Services
Director. Tele visits will occur when possible.
c) In the event the County closes operations or facilities due to inclement
weather or other emergencies, regular and part time employees scheduled to
work will be paid for no more than their scheduled hours for the day, up to 8
hours a day. Employees required to work during such closure due to County
needs shall not be paid any additional salary, compensation or compensatory
time off. An employee already on leave of any type on a closure day shall be
charged for that leave day as if County operations were normal.
d) An employee unable to be in attendance due to inclement weather or other
emergencies when County operations and facilities are open shall be charged
appropriate leave.
e) The Department of Human Services Director will notify the Board of County
Commissioners and the Weld County Controller of any closure outside of
regular County Business Hours. The notification to the Controller needs to
include the number of hours the closure was for and the name of the schedule
staff. Staff will enter the time as county closure hours on their timesheet.
2. Holiday Closure
a) The FSVC holiday schedule will be posted annually in the Family Support
and Visitation Parent Handbook.
b) Due to the FSVC being open 7 days a week, the holiday closure schedule for
the center may vary slightly from the County holiday schedule, upon approval
of the Director of Human Services.
c) The FSVC Program Supervisor will notify the payroll specialist of any staff
schedule changes due to the holiday schedule.
December 2020
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