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Home My WebLink About20200588.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY FEBRUARY 19, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 19, 2020, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Chair Pro-Tem Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Controller, Barbara Connolly MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of February 12, 2020, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. El CERTIFICATION OF HEARINGS: Commissioner James moved to approve the Certification of Hearings conducted on February 12, 2020, as follows: 1) PUDZ18-0006; MET19-0003 (Dry Creek Metropolitan District No. 1) — Alf Equinox Todd Creek Village North, LLC. Commissioner Moreno seconded the motion, which carried unanimously. =" AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to remove items #2 and #3 from Consent Agenda -Miscellaneous and renumber as new items #6 and #7 under New Business: 6) Contract ID #3422 Purchase and Service Level Agreement for Law Enforcement Body Worn Camera System and authorize Chair to sign (Bid #61900061) — Utility Associates, Inc., and 7) Contract ID #3423 Government Obligation Contract for Law Enforcement Body Worn Camera System and authorize Chair to sign (Bid #B1900061) - KS StateBank. Seconded by Commissioner James, the motion carried unanimously. CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda, as amended. Commissioner James seconded the motion, and it carried unanimously. El PUBLIC INPUT: No public input was given. Minutes, Wednesday, February 19, 2020 Page 1 2020-0588 BC0016 E '' WARRANTS: 1) GENERAL WARRANTS - FEBRUARY 13, 14, AND 18, 2020: Commissioner Kirkmeyer moved to approve the General Warrants, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. El BIDS: 1) APPROVE BID #B2000064, TREE TRIMMING AND REMOVAL MAINTENANCE CONTRACT - DEPARTMENT OF PUBLIC WORKS: Rob Turf, Purchasing Department, presented staff's recommendation to award the low bidder, American Arborist, with a total amount of $225,000.00 budgeted for the year. Commissioner James moved to approve said bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. 2) APPROVE BID #62000038, JUSTICE SERVICES REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf provided staff recommended awarding the low bidder, Growling Bear Inc., in the amount of $586,809.00. Commissioner Moreno moved to approve said bid. Seconded by Commissioner James, the motion carried unanimously. .=" 3) PRESENT BID #62000060, COURTROOM AUDIO / VISUAL PRESENTATION SYSTEM - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the four (4) bids received and stated staff will make a recommendation on March 4, 2020. El 4) PRESENT BID #B2000067, FLOOR CARE -DOWNTOWN BUILDINGS - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the five (5) bids received and stated staff will make a recommendation on March 4, 2020. 5) PRESENT BID #B2000073, HVAC FILTERS - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the one (1) bid received and stated staff will make a recommendation on March 4, 2020. El 6) PRESENT BID #62000074, BELT BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the five (5) bids received and stated staff will make a recommendation on March 4, 2020. Ei 7) PRESENT BID #B2000066, GEOTECHNICAL TESTING SERVICES FOR 2020 - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the eight (8) timely bids rejected, one (1) late bid, and stated staff will make a recommendation on March 4, 2020. El 8) PRESENT BID #62000071, SURFACE GRAVEL SUPPLY - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the four (4) bids received and stated staff will make a recommendation on March 4, 2020. ki 9) PRESENT BID #B2000072, TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the eight (8) bids received and stated staff will make a recommendation on March 4, 2020. Minutes, Wednesday, February 19, 2020 Page 2 2020-0588 BC0016 El NEW BUSINESS: 1) CONSIDER CONTRACT ID #3321 MEMORANDUM OF UNDERSTANDING (MOU) FOR FAMILY MEDICAID ENROLLMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT 6: Jamie Ulrich, Director of Department of Human Services, stated the MOU is an assignment of a Medicaid Intake Specialist who will provide eligibility determination functions at the District 6 Family Center. Commissioner Kirkmeyer moved to approve said MOU and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. El 2) CONSIDER CONTRACT ID #3356 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - A WOMAN'S PLACE, INC.: Ms. Ulrich declared the agreement guarantees a reimbursement to A Woman's Place for nights of stay for individuals or families eligible for the Community Services Block Grant (CSBG) or Temporary Assistance for Needy Families (TANF) programs. Commissioner James moved to approve said agreement and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. 3) CONSIDER APPOINTMENT OF RYAN ROSE AS CHIEF INFORMATION OFFICER / DIRECTOR OF ADMINISTRATIVE SERVICES: Patti Russell, Director of Human Resources, presented the Resolution to appoint Ryan Rose to the dual roles of Chief Information Officer and Director of Administrative Services. Commissioner Kirkmeyer thanked Don Warden for his willingness to share his extensive knowledge and she expressed her confidence in Mr. Rose to take on such a large role. Commissioner James stated his utmost respect for Weld County staff and his excitement for Mr. Rose's new position. Mr. Rose was humbled by the Board's support and stated he is excited to be a part of the Weld County team. The motion to approve said appointment was made by Commissioner Kirkmeyer, seconded by Commissioner Moreno, and it carried unanimously. CO 4) CONSIDER CONTRACT ID #3410 CONTRACT FOR RELOCATION OF HOKESTRA PEDESTRIAN TRAIL AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Deputy Director of Department of Public Works, explained the IGA is for a multi -modal options fund (MMOF) grant from the Colorado Department of Transportation, in the amount of $100,000.00, to relocate a portion of the Hokestra Pedestrian Trail. Commissioner Kirkmeyer thanked Ms. Relford for her leadership and staff for their diligence in said project. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously. 5) CONSIDER CONTRACT ID #3411 APPLICATION TO THE PUBLIC UTILITIES COMMISSION FOR IMPROVEMENTS TO RAILROAD CROSSING AT CR 98 AND AUTHORIZE CHAIR TO SIGN: Ms. Relford shared the application to widen the railroad crossing at County Road (CR) 98 for safety improvements, estimating to cost CDOT $73,456.00. Chair Freeman clarified the improvements will mitigate the impacts of the closure of CR 100. Commissioner Moreno moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Ross, the motion carried unanimously. 6) CONTRACT ID #3422 PURCHASE AND SERVICE LEVEL AGREEMENT FOR LAW ENFORCEMENT BODY WORN CAMERA SYSTEM (BID #B1900061) - UTILITY ASSOCIATES, INC.: Alan Caldwell, Sheriff's Office, stated the agreement, resulting from said bid, is to supply the Sheriff's Office with 80 Body Worn Camera Systems and related provisions for five (5) years, in the total amount of $459,000.00. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. Minutes, Wednesday, February 19, 2020 Page 3 2020-0588 BC0016 7) CONTRACT ID #3423 GOVERNMENT OBLIGATION CONTRACT FOR LAW ENFORCEMENT BODY WORN CAMERA SYSTEM (BID #61900061) - KS STATEBANK: Barbara Connolly, Controller, explained, in conjunction with the prior item, the KS Statebank offered a leasing agreement to provide additional savings. Commissioner Moreno moved to approve said contract and authorize the Chair to sign. Commissioner James seconded the motion, and it carried unanimously. PLANNING: 1) CONSIDER CONTRACT ID #3429 IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR OFF -SITE IMPROVEMENTS FOR MINOR SUBDIVISION FINAL PLAN, MINF19-0001 - CIMARRON LAND COMPANY, LLC: Tisa Juanicorena, Department of Public Works, requested the Board accept project collateral in the amount of $378,939.60, in relation to the terms of Improvements Agreement. Commissioner James moved to approve said agreement, authorize the Chair to sign, and accept said collateral. Commissioner Moreno seconded the motion, and it carried unanimously. 2) CONSIDER ACCEPTING REQUEST TO WITHDRAW USE BY SPECIAL REVIEW PERMIT, USR17-0044, AND RESCINDING RESOLUTION #2018-1042, DATED MAY 2, 2018 — KYLE KEMPEMA: Michael Hall, Department of Planning Services, reviewed the USR approved by the Board on May 2, 2018, and stated the lot's intended use appears to be abandoned, based on a site inspection performed by staff. He stated staff contacted the applicant and Mr. Kempema confirmed the commercial business was no longer onsite and agreed to withdraw the USR. The applicant was not present. Bruce Barker, County Attorney, reiterated the applicant's written request to withdraw. Commissioner Kirkmeyer moved to accept the request to withdraw and rescind Resolution #2018-1042. The motion was seconded by Commissioner Moreno, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, Wednesday, February 19, 2020 Page 4 2020-0588 BC0016 There being no further business, this meeting was adjourned at 9:26 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d4eM,IA)JC,L,/ ;ei Weld County Clerk to the Board BY: Deputy Clerk to the Board Mike Freeman, Chair Steve ' oreno, P ,-Tem Scot. . James 7// Kevi�oss _ Minutes, Wednesday, February 19, 2020 Page 5 2020-0588 BC0016 Hello