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Home My WebLink About20200452.tiffRESOLUTION RE: APPROVE MODIFICATION OF GRANT / AGREEMENT FOR NOXIOUS WEED TREATMENT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Modification of the Grant / Agreement for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the United States Department of Agriculture, Forest Service, Arapaho National Forest, Roosevelt National Forest, and the Pawnee National Grasslands, commencing upon full execution of signatures, with further terms and conditions being as stated in said grant / agreement, and WHEREAS, after review, the Board deems it advisable to approve said grant / agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Modification of Grant / Agreement for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the United States Department of Agriculture, Forest Service, Arapaho National Forest, Roosevelt National Forest, and the Pawnee National Grasslands, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant / agreement modification. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of February, A.D., 2020. ATTEST: dirdW• Weld County Clerk to the Board BY: Deputy Clerk to the Boar APP: +'ED Attorney Date of signature: ca/ii/2O BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO 3qao - Mike Freeman, Chair Steve Moreno, Pro-Tem VACA T Barbara Kirkmeye ac)(Te/Jr)/ j (CH), TCE5c- (C 03/04 /20 2020-0452 EG0078 MEMORANDUM TO: Clerk to the Board DATE: January 29, 2020 FROM: Tina Booton, Public Work Jay McDonald, Director7iWor"Works SUBJECT: Agenda Item This request is for signature on the contract for a modification to the working agreement with the USFS Pawnee National Grassland. This modification provides an additional $20,000 to cover costs associated with work that Weld County Weed Division staff will carry out on the Pawnee National Grassland over the next four years. As a joint partnership under this working agreement and modifcation, we are able to help protect the private lands bordering the USFS Pawnee National Grassland, and vice versa, so that the noxious weeds do not spread across the borders. Please add this item to the agenda for Monday, February 3, 2020 2020-0452 ©a/O 3 E.C&00 IS' BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW/ WORK SESSION REQUEST RE: USFS Funded Participating Agreement Modification DEPARTMENT: Public Works, Weed Division DATE: January 13, 2020 PERSON REQUESTING: Tina Booton, Weed Division Supervisor Brief description of the problem/issue: Weld County Weed Division has been working with the USFS Pawnee National Grassland (PNG) since 2015. When we entered into the first five-year participating agreement no funds where attached with the working partnership. In 2016 funds started being attached to the agreement through 2018. A new participating agreement was entered into in 2019 and will run through December 31, 2023. The USFS acquired $60,000 in 2019 that they attached to the working plan to cover costs for the term of the agreement. These funds will cover labor, herbicides and USFS equipment repairs. Currently, these funds will cover 2,827 hours of labor over the five years. Late in 2019, the USFS received another $20,000 that they would like to tie-up with this contract bringing the total to $80,000. This will help increase the hours in which we are able to work under the five-year participating agreement. As a result of receiving these funds, we will need to complete a modification to the working plan to lock in these funds. Otherwise the $20,000 will not be available for our use. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) 1. Enter into this modification of the working plan agreement. 2. Do not enter into this modification of the working plan agreement. Recommendation: 1. Enter into this modification of the working plan agreement. Sean Conway Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Approve Schedule Recommendation Work Session Other/Comments: USDA Forest Service OMB 0596-0217 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 I. U.S FOREST SERVICE GRANT/AGREEMENT NUMBER:. 19 -PA -11021000-031 2. RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER, IF ANY: 3. MODIFICATION NUMBER: 1 4 NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): Arapaho and Roosevelt Nationals Forests and Pawnee National Grassland 2150 Centre Ave., Bldg E Fort Collins, CO 80526 5. NAME/ADDRESS OF U.S FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): Stephanie Magnuson Pawnee National Grassland District P.O. Box 386 115 N 2ND St. Ault, CO 80610 6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 4, county): Tina Booton Weld County Public Works P.O. Box 758 Greeley, CO 80632 7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS payment use only): . 8.. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY: This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: IN FUNDING: Forest Service to provide an additional $20,000.00 to the partner in accordance with the attached Financial Plan. 4CHANGE ADMINISTRATIVE CHANGES: OTHER (Specify type of modification): Additional allotments detailed in the attached Operating Plan. Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full • force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): 10. ATTACHED DOCUMENTATION (Check all that apply): I Revised Scope of Work ® Revised Financial Plan Other: 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE -REFERENCED THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT GRANT/AGREEMENT. 11 A. SIGNATURE 11.B, DATE SIGNED EB 0320 11 C. U.S FOREST SERVICE SIGNATURE I I•D. DATE SIGNED z—Pi^fVic (Signature of Signatory Official) ( gnature of Signatory Official) I 1 E. NAME (type or print): MIKE FREEMAN It.F. NAME (type or print): MONTE WILLIAMS 11.G. TITLE (type or print): County Commissioner, Chair 11.H TITLE (type or print): Forest Supervisor 12. G&A REVIEW 020'a -o -oa�i) 11+�S USDA Forest Service OMB 0596-0217 FS -1500-19 12.A. The authority and format of this modification have been reviewed and approved for signature by: REBECCA CUTHBERTSON Digitally signed by REBECCA CUTHBERTSON Date: 2020.01.23 11:03:13 -07'00' REBECCA CUTHBERTSON U.S. Forest Service Grants & Agreements Specialist 12.B. DATE SIGNED USDA Forest Service OMB 0596-0217 FS -15O0-19 Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. U.S. Forest Service Attachment: USFS Agreement No.: Cooperator Agreement No.: 19 -PA -11021000-031 Mod. No.: Note: This Financial Plan may be used when: (1) No program income is expected and (2) The Cooperator is not giving cash to the FS and (3) There is no other Federal funding Agreements Financial Plan (Short Form) Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s). COST ELE.MENTS Direct Costs Salaries/Labor Travel R'® REST SERVICE gONI RIBUTIONS COOPERATOR C ON1 RIB T1 S Noncash $1,600.00 $0.00 Cash to Cooperator $18,193.78 $0.00 $1,517.90 $0.00 $0.00 $0.00 $21,31 1.68 $0.00 Equipment I $0.00 $0.00 $0.00 $0.00 $0.00 Supplies/Materials $0.00 $1,800.00 $0.00 $0.00 $1,800.00 Printing Other Other Subtotal Coop Indirect Costs FS Overhead Costs Total X0.00 $1,600.00 $160.00 1,760.00 $0.00 $20,000.00 $0.00 $20,000.00 Total Project Value: $0.00 $0.00 $0.00 0.00 $1,517.90 $1,517.90 Matc.� - riq , oats Q ter_t . natio Total (a+b) Forest Service Share ± (e) = (1) = (f) 93.48% Total (c+d) Cooperator ± (e) = (g) Share (g) 6.52% Total (f+g) _ (h) 100.00% (h) Page 1 $0.00 $6.22 0.00 $23,117.90 $160.00 $23,277.90 OMB 0596-0217 FS -1500-17B ORKSHEET FOR on- ash ntriution Cost Anal si ol� 'a Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. Salaries/Labor Standard Calculation Job Description Range Tech GS 5 2020 Cost/Day $160.00 # of Days 10.00 Total $1,600.00 $0.00 $0.00 $0.00 $0.00 Non-Standar. Calculation Total Salaries/Labor Trave Standard Calculation $1,600.00 Travel Expense Em ployees Cost/Trip # of Trips Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Tots I Trave q u ient $0.00 Standard Calculation Piece of Equipment # of Units Cost/Day # of Days Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Equipment Supplies/Materials $0.00 Standard Calculation Supplies/Materials i # of Items 'Cost/Item i Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation T tal Supplies/Materials Printing Standard Calculation Paper Material i $0.00 I# of Units Cost/Unit I ITotal $0.00 Non -Standard Calculation Tot I Printing Other Expenses i $0.00 Standard Calculation Item i # of Units Cost/Unit I Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Other • Forest Service Overhead ..Costs $0.00 Current Overhead Rate Subtotal Direct Costs I Total 10.00% Total FS Overhead Costs $1 600.00 160.00 $160.00 WORM SHEET FOR • ••nom{. P4F• tea. -.alt ihrs .L Ls Rn1 v—�� 1��1 •! r_r4�._e- .+ :ter —--nr..+—"...�yY�l..n FS C; ys - , bit tht- Coo ear st eAltn J sIs, (b) Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1 ,200/contract= $1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. Salaries/Labor Standard Ca0cu0tion Job Description Weld County Weed Tech i Cost/Hr I# of Hours Total $25.58 711.25 $18,193.78 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation T+tai Sa ries/Labor Travel $18 93.78i Standard Calculati•-n Travel Expense Employees Cost/Trip l# of Trips I Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation i Total Trave Equipment $0.00 Standard Calculation Piece of Equipment I# of Units ICostIDay I# of Days I Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Equipment Supplies/Materials $0.00 Standard Calculation Supplies/Materials Herbicide 2020 Equipment Repair i # of Items ICost/Item 1.00 $800.00 1.00 $1,000.00 Total $800.00 $1,000.00 $0.00 $0.00 N on -Standard Calculation T tall Su pplies&Materials Printing $1,800.00 Standard Calculation Paper Material i # of Units 'Cost/Unit Total $0.00 N on -Standard Calculation Total Printing Other Expenses $0.00 $0.00 Standard Calculation Item i # of Units jCost/Unit Total $0.00 $0.00 $0.00 $0.00 N on -Standard Calculation Rounding Figure Total Other i Cooperator Indirect Costs $6.22 $6.22 Current Overhead Rate Subtotal Direct Costs Total $20,000.00 Total Coop. Indirect C•tsts $0.00 $0.00 WORKSHEET FOR � � Yip ontri u i opt Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. •Sal,:gapsibor Standard Calculation Job Description Weld County Weed Tech- Arborist Maintenance Tech i Cost/Hr l# of hours $36.60 24.00 $25.58 25.00 Total $878.40 $639.50 $0.00 $0.00 $0.00 Non -Standard Calculation Total Salaries/Labor $1,517.90 $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Travel Equipment $0.00 Standard Calculation Piece of Equipment I# of Units I Cost/Day I# of Days Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Equipment i pl ieslllaterr $0000 Standard Calculation Supplies/Materials i # of Items 'Cost/Item ITotal $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Supplies/Materials $0.00 $0.00 Non -Standard Calculation (Total Printing i r Expenses Standard Calculation Item i #of Units i _ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Other Cooperator -Indirect Costs $0000 Current Overhead Rate Subtotal Direct Costs I 1Total $1,517.90 Total Coop. Indirect Costs $0.00 $0.00 Open :_in Phan:forN-04u . .. ._T t e t n efi u ty,, au horiz Allotment msixtaS tope Targeted Species (letagreement- � d atineT-LariltOr-Pc.:ied. a Quantity (Acres) hstimated Period of Performance Work Performer Crow Valley Campground Headquarters Port Indian Caves Rim Coal Carroll Nicklas Buck Hawk Canada Thistle, Russian Olive Canada Thistle, Russian Olive Mullein Mullein Canada Thistle Cheatgrass Cheatgrass Musk Thistle Canada Thistle Canada Thistle 5 25 0.25 0.25 0.25 100 75 0.25 0.25 0.5 April -October April -October April -October April -October April -October April -October April -October April -October April -October April -October Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Targeted Species Allotment Operating Plan for Period:6 '20:L L Quantity (Acres) Estimated Period of Performance Crow Valley Campground Headquarters Port Indian Caves Rim Coal Carroll Nicklas Buck Hawk Canada Thistle, Russian Olive Canada Thistle, Russian Olive Mullein Mullein Canada Thistle Cheatgrass Cheatgrass Musk Thistle Canada Thistle Canada Thistle 5 25 0.25 0.25 0.25 100 75 0.25 0.25 0.5 April -October April -October April -October April -October April -October April -October April -October April -October April -October April -October Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Crow Valley Campground Headquarters Port Indian Caves Rim Coal Carroll N icklas Buck Hawk Canada Thistle, Russian Olive Canada Thistle, Russian Olive Mullein Mullein Canada Thistle Cheatgrass Cheatgrass Musk Thistle Canada Thistle Canada Thistle 5 25 0.25 0.25 0.25 100 75 0.25 0.25 0.5 Estimated Period of Performance April -October April -October April -October April -October April -October April -October April -October April -October April -October April -October Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County Work Financer FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County Work Financer FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County FS and Weld County MODIFICATION OF GRANT / AGREEMENT FOR NOXIOUS WEED TREATMENT APP; sVEDAAS TO SUBS iANCE: Ele'te•.�°'i 'al or D�::�ment Head APPROVED AS TO FUNDING: Controller APPROVED AS TO FORM: County Attorney Hello