HomeMy WebLinkAbout20201925.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #2 FOR PUBLIC HEALTH EMERGENCY
PREPAREDNESS AND RESPONSE AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #2 for Public Health
Emergency Preparedness and Response between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing July 1, 2020, and ending June 30, 2021, with further terms and conditions being as
stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #2 for Public Health Emergency Preparedness and
Response between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign and submit said amendment electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of June, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:dgl,rk,,j Gi..aCllD•�
Mike Freeman, Chair
Weld County Clerk to the Board
ounty At orney
Date of signature: o7/a`d/2o
arbara Kirkmey
Kevin D. Ross
CC : HL(TG)
0 7/06/`1.1
2020-1925
HL0052
azin+rac+ 37Co I
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark Lawley
Deputy Director
Department of Public Health & Environment
DATE: June 23, 2020
SUBJECT: FY20-21 CDPHE Public Health Emergency
Preparedness & Response Contract
Amendment 2
For the Board's approval is a contract amendment between the Colorado Department of
Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld
County for the use and benefit of the Weld County Department of Public Health and
Environment (WCDPHE).
Public health related emergency preparedness and response remains a crucial function for
WCDPHE and residents of Weld County. This grant will enable WCDPHE to plan and train
for a variety of population -based disease outbreak emergencies, including pandemics,
bioterrorism and emergent diseases. The preparation also supports mass -dispensing of
vaccines and antibiotics and emphasizes coordination between emergency management
and public health.
With the approval of the Board, the WCDPHE will enter into a one-year renewal contract with
CDPHE in the amount of $278,024. The term of the contract begins July 1, 2020 and ends June
30, 2021. This contract provides funding for 2.25 FTE to perform the grant deliverables in this
contract.
Assistant County Attorney, Karin MacDougal, has reviewed the terms of this contract and
determined them to be acceptable.
The Board approved placement of this contract amendment on the Board's agenda via pass -around
dated June 22, 2020.
I recommend approval of this Public Health Emergency Preparedness & Response continuation
contract with CDPHE.
2020-1925
°Co/a9
H L 0O5D
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
CONTRACT AMENDMENT #2
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
CT 2020*283
Contractor:
Amendment Contract Number:
Board of County Commissioners of Weld County
CT 2020*283 Amendment 2
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley, Colorado 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
The later of the Effective date or July 1, 2019
June 30, 2021
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract
Number
Federal
Funding
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
Type
Amount
Original
Contract
CT
2020*283
$283,947.00
$0.00
$0.00
07/01/2019-
06/30/2020
$283,947.00
Amendment #1
CT
$0.00
$0.00
$0.00
07/01/2019-
2020*283
Amendment
06/30/2020
$0.00
1
Amendment #2
CT
$278,024.00
$0.00
$0.00
07/01/2020-
2020*283
Amendment
06/30/2021
$278,024.00
2
Current Contract Maximum
$561,971.00
Cumulative Amount
Page 1 of 4
Amendment Contract Number: CT 2020*283 Amendment 2
Ver01.11.19
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
For the use and benefit of the
Weld County Department of Public Health and
Environment
,.—DocuSigned by:
Fruokou
—E04467D642AE4A7...
Mike Freeman
By: Signature
chair, Board of Commissioners
Name of Person Signing for Contractor
2020-06-30
Title of Person Signing for Contractor
Date:
STATE OF COLORADO
Jared S. Polls, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
�—DocuSigned by:
UiSa (Ut 6G vtnA,
iAIU4FC... _
By: Signature
Lisa McGovern
Name of Executive Director Delegate
Procurement & Contracts Section Director
Title of Executive Director Delegate
Date:
2020-06-30
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
CDocuSigned by:
368F8AFC06514C4..
Travis Yoder
By: Signature
CONA2 Atate Controller Delegate
Title of State Control 5)e(6aO
Amendment Effective Date:
-- Signature and Cover Pages End --
Page 2 of 4
Amendment Contract Number: CT 2020*283 Amendment 2
Ver. 06.05.20
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or July 1, 2020, whichever is later, and shall terminate on the
termination of the Contract or June 30, 2021, whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to upgrade the public health departments ability to
effectiverly respond to a range of public health threats, including infectious diseases, natural disasters,
and biological, chemical, nuclear, and radiological events.
The Parties now desire to increase funding and change Statement of Work for the following
reason: to renew the contract for another year.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Signature and Cover Page for this Amendment.
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit, A, Additional Provisions, of the agreement.
Exhibit, A, Additional Provisions, is deleted and replaced in its entirety with Exhibit, A,
Additional Provisions, attached to this Amendment for the following reason: to remove the
federal provisions.
D. The Parties now agree to modify Exhibit, D, Regional Epidemiologist Statement of Work,
of the agreement. Exhibit, D, Regional Epidemiologist Statement of Work, is deleted and
replaced in its entirety with Exhibit, D, Regional Epidemiologist Statement of Work,
Page 3 of 4
Amendment Contract Number: CT 2020*283 Amendment 2 Ver 27.01.20
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
attached to this Amendment for the following reason: to issue the fiscal year 2021 Regional
Epidemiologist Statement of Work.
E. The Parties now agree to modify Exhibit, E, Budget, of the agreement. Exhibit, E, Budget,
is deleted and replaced in its entirety with Exhibit, E, Budget, attached to this Amendment
for the following reason: : to issue the fiscal year 2021 budget.
F. The Parties now agree to modify Exhibit, G, Statement of Work, of the agreement. Exhibit,
G, Statement of Work, is deleted and replaced in its entirety with Exhibit, G, Statement of
Work, attached to this Amendment for the following reason: to issue the fiscal year 2021
statement of work.
G. The Parties now agree to modify Exhibit, H, Regional Statement of Work, of the agreement.
Exhibit, H, Regional Statement of Work, is deleted and replaced in its entirety with Exhibit,
H, Regional Statement of Work, attached to this Amendment for the following reason: to
issue the fiscal year 2021 Regional Statement of Work.
H. The Parties now agree to add Exhibit I, Federal Provisions for the following reason: to
update contract with the updated federal provisions.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Page 4 of 4
Amendment Contract Number: CT 2020*283 Amendment 2 Ver 27.01.20
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT A
ADDITIONAL PROVISIONS
To Original Contract Number: CT 2020*283
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
1. To receive compensation under the Contract, the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made
part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing
the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no
later than forty-five (45) calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with this Statement of Work and Budget.
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email
the scanned invoice with the Excel workbook containing the Expenditure Details page to: OEPR Fiscal
Staff, cdphe_eprfiscal@state.co.us
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract; but in any event no later than forty-five (45) calendar days from the
effective expiration or termination date of the Contract.
Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
2. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have forty-five (45) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: 1) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
Page 1 of 2
Amendment Contract Number: Cl' 2020*283 Amendment 2 Ver. 01.1 1.19
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT A
4. The State, at its discretion, shall have the option to extend the term under this Contract beyond the Initial
Term for a period or for successive periods, of 1 year at the same rates and under the same terms specified
in the Contract. In order to exercise this option, the State shall provide written notice to Contractor in as
form substantially equivalent to Exhibit F. If exercised, the provisions of the Option Letter shall become
part of and be incorporated in the original contract. The total duration of this contract shall not exceed 5
years.
5. The State, at its discretion, shall have the option to increase or decrease the statewide quantity of Goods
and/or Services based upon the rates established in this Contract, and modify the maximum amount payable
accordingly. In order to exercise this option, the State shall provide written notice to Contractor in as form
substantially equivalent to Exhibit F. Delivery of Goods and/or performance of Services shall continue at
the same rates and terms as described in this Contract.
6. Other than for normal and recognized executive -legislative relationships, no funds may be used for:
Publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to
support or defeat the enactment of legislation before any legislative body the salary or expenses of any
grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence
the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed
or pending before any legislative body.
7. The Contractor has the ability, with written approval from OEPR fiscal staff, to move 10 % of funds from
budget category to budget category not to exceed the total dollar amount of the contract.
The Contractor shall request approval from their Contract and Fiscal Monitor for expenditures of $5,000.00
or more before purchasing. This requirement does not include personnel expenses.
8. Deployment of HPP- and PHEP-funded equipment, supplies and personnel via the Emergency
Management Assistance Compact (EMAC) for the purpose of mutual aid and assistance between states
during a governor declared State of emergency or disaster is permitted, but is subject to 101 the Federal
provisions of 45 CFR 75. However, affected States must notify their CDC Grants Management Specialist
within a 24 -hour period of the personnel, services and/or equipment being loaned out for the emergency.
Awardees should follow their state legislation which governs how they will operate during an emergency or
when another state requests assistance via EMAC. Awardees may reference the EMAC website for detailed
information via www.emacweb.org . Additional guidance can be found in the 2020-2025 HPP-PHEP
Supplemental Guidelines.
Page 2 oft
Amendment Contract Number: CT 2020*283 Amendment 2 Ver. 01.11.19
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
2020-2021 Public Health Emergency Preparedness Grant
Colorado Regional Epidemiologist SOW Guidance
Purpose of this document:
Local public health agencies that house/employ a regional epidemiologist funded by the CDC Public Health Emergency
Preparedness (PHEP) grant (via CDPHE) have been contractually assigned an epidemiology work plan for the 2019-2020
grant year. The epidemiology work plan will help agencies and regions meet preparedness goals outlined in the PHEP grant,
as well as contribute to high -quality public health surveillance and epidemiologic investigations. The activities outlined in
the epidemiology work plan coincide with public health preparedness capability #13: Public Health Surveillance and
Epidemiological Investigation (a complete list of the public health preparedness capabilities can be found at:
https://www.cdc.gov/phpr/readiness/capabilities.htm). To assist regional epidemiologists in successfully completing the
activities outlined in the epidemiology work plan, the CDPHE Communicable Disease Branch has developed this guidance
document. The CDPHE Communicable Disease Branch is responsible for coordinating and monitoring regional
epidemiologist contracts and activities.
Structure of the epidemiology work plan:
• Goal and Objective: The epidemiology work plan begins with the broad goal and the objective of the plan and
associated activities and deliverables. The overall goal of the 2019-2020 epidemiology work plan is: Develop,
sustain, and improve upon public health surveillance and epidemiological investigation systems and processes
in Colorado.
• Primary Activities and Sub -Activities: Most primary activities are assigned sub -activities, which outline the work
that will be done in more detail.
• Standards and Requirements: This section outlines the criteria that the activities will be measured against. It also
indicates the required tools to be utilized in performing the activities. There are several standards in the work plan
that do not have associated activities or deliverables:
o The regional epidemiologists shall serve as an epidemiological resource within their assigned region, and
outside their assigned region in real situations of need or urgency, for disease case, outbreak, and incident
investigations, including but not limited to enteric, respiratory, health care associated, zoonotic, vector
borne, blood borne, vaccine preventable diseases, and other incidents with public health implications.
CDPHE will notes regional epidemiologists of real situations requiring regional epidemiologist assistance
outside of the regional epidemiologist's jurisdiction/region via email or conference call.
o The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term.
The regional epidemiologist shall monitor documents and website content for updates and comply with all
updates.
• Expected Results of Activity: This section describes the outcomes that should occur as a result of the activities being
completed.
• Measurement of Expected Results: This section references how the outcomes of specific activities will be measured.
• Deliverables: This section describes the actions that the regional epidemiologist must accomplish to demonstrate
completion of activities.
Completion of epidemiology work plan deliverables:
Regional epidemiologists (n=14) housed at and employed by local public health agencies across the state will complete the
epidemiology work plan. Only agencies that house and employ a regional epidemiologist will have a spreadsheet to track
deliverable progress and completion in CO -SHARE (the state's public health emergency preparedness and response
deliverable tracking system — available at https://sites.google.com/a/state.co.us/co-share/?pli=1). CDPHE monitors CO -
SHARE for deliverable completeness throughout the year. If you have problems accessing CO -SHARE, email the CDPHE
Office of Emergency Preparedness and Response (OEPR) Systems Integration Team at cdphe epr sit@state.co.us.
Comments or questions:
Comments or questions on the regional epidemiology work plan and this guidance document can be directed to the CDPHE
Regional Epidemiologist Coordinator: Ginger Stringer — 303-692-2930 — ginger.stringer(a�state.co.us.
Contract Routing Number: CT 2020*283 Amendment 2
Page 1 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
Epidemiology Work Plan Table - Budget Period 1— 2020-2021
(Click on the hyperlinked activity or sub -activity to go directly to the guidance in this document)
Goal #1: Develop, sustain and improve upon public health surveillance and epidemiological investigation
systems and processes in Colorado.
Objective #1: No later than the expiration date of the Contract, provide public health surveillance and epidemiological
investigation activities for Colorado local public health agencies.
Primary Activity #1
The Contractor shall participate in epidemiology -related conference calls, meetings, and
trainings.
Sub -Activity #2
1.The regional epidemiologist shall attend twice -monthly regional epidemiologist conference
calls coordinated by CDPHE.
2.The regional epidemiologist shall attend at least one additional epidemiology conference or
training for professional development.
Primary Activity #2
The Contractor shall assess public health surveillance data.
Sub -Activity #2
1.The regional epidemiologist shall address any disease reporting issues identified through
assessment of the disease reporting metrics reports supplied by CDPHE for the clinical
laboratories and hospitals within the regional epidemiologist's jurisdiction/region
2.The regional epidemiologist shall address any disease investigation issues identified
through assessment of the disease investigation metrics reports supplied by CDPHE for the
regional epidemiologist's jurisdiction/region.
3.The regional epidemiologist shall complete a surveillance data analysis project on a topic
relevant to the regional epidemiologist's jurisdiction/region.
Primary Activity #3
The Contractor shall share public health surveillance data and concepts with community
organizations.
Sub -Activity #3
1.The regional epidemiologist shall present on a surveillance or epidemiologic topic during at
least one health care coalition meeting within the regional epidemiologist's
jurisdiction/region.
2.The regional epidemiologist shall present on a surveillance or epidemiologic topic to a
public health or community organization in the regional epidemiologist's
jurisdiction/region.
3.The regional epidemiologist shall share surveillance data with public health associates and
stakeholders within the regional epidemiologist's jurisdiction/region either quarterly or bi-
annually.
Contract Routing Number: CT 2020*283 Amendment 2
Page 2 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
Primary Activity #4
The Contractor shall perform timely and complete disease case and outbreak investigations,
and respond to incidents with public health implications in order to implement appropriate
disease control and mitigation activities.
Sub -Activity #4
1. The regional epidemiologist shall work with each LPHA in their jurisdiction to create or
update a plan for the LPHA to maintain access to trained personnel who monitor routine
jurisdictional surveillance and epidemiological investigation systems and support surge
requirements in response to threats.
2.The regional epidemiologist shall resolve issues in their jurisdiction/region related to timely
and complete submission of National Outbreak Reporting System (NORS) forms submitted
to CDPHE more than two months following the first illness onset of the outbreak for
waterborne and foodborne disease outbreaks and enteric disease outbreaks transmitted by
contact with environmental sources, infected people or animals, or unknown modes of
transmission. The regional epidemiologist will resolve issues within 2 weeks of
notification of submission issues by CDPHE.
3.The regional epidemiologist shall resolve issues in their jurisdiction/region related to timely
and complete submission of outbreak summary reports submitted to CDPHE more than six
months following the first illness onset. The regional epidemiologist will resolve issues
within 2 weeks of notification of submission issues by CDPHE.
4. The regional epidemiologist shall use data to inform the disease investigation and
epidemiological training needs in the local/regional training and exercise planning
workshop (TEPW) and multiyear training and exercise plan (MYTEP) in their jurisdiction.
5.The regional epidemiologist shall participate in the Pandemic Influenza Functional
Exercise.
6. The regional epidemiologist shall promote and support disease prevention and response
activities, such as vaccination, among people at higher risk of hepatitis A infections,
including people experiencing homelessness and people with substance use issues.
7. The regional epidemiologist shall participate in a real situation of need or urgency outside
of the regional epidemiologist's jurisdiction/region as requested by CDPHE.
Primary Activity #5
The Contractor shall administer a laboratory testing practices survey developed by CDPHE
for the clinical laboratories within the regional epidemiologist's jurisdiction/region to assess
testing capacity and the testing practices currently in place for selected diagnoses.
Primary Activity #6
The regional epidemiologist shall support and contribute to the development and maintenance
of surveillance and epidemiologic components of preparedness and response plans in their
jurisdiction/region.
Sub -Activity #6
1.The regional epidemiologist shall support and contribute to the update and maintenance of
the surveillance and epidemiological components of the Health Care Coalition
preparedness and response plans within their jurisdiction/region.
2. The regional epidemiologist shall contribute to the local or regional pandemic influenza
planning through participation in at least one meeting of the local/regional pandemic
planning group.
Contract Routing Number: CT 2020*283 Amendment 2
Page 3 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Standards and
Requirements
Exhibit D
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The contractor shall monitor documents and website content for
updates and comply with all updates.
2. The regional epidemiologists shall serve as an epidemiological resource within their
assigned region, and outside their assigned region in real situations of need or urgency for
disease case, outbreak, and incident investigations, including but not limited to enteric,
respiratory, health care associated, zoonotic, vectorborne, bloodborne, and vaccine -
preventable diseases, and other incidents with public health implications. CDPHE will
notify regional epidemiologists of real situations requiring regional epidemiologist
assistance outside of the regional epidemiologist's jurisdiction/region via email or
conference call.
3. Additional details to assist the regional epidemiologist in completing this work plan table
will be provided by the CDPHE Communicable Disease Branch in the form of a guidance
document prior to the start date of this contract.
4. The twice -monthly epidemiologist conference calls will occur on the first and third
Wednesdays of every month from 9:30 am to 10:30 am. The regional epidemiologist
shall attend at least 80% of the twice -monthly epidemiologist conference calls. CDPHE
will record and monitor attendance.
5. The regional epidemiologist shall participate in an epidemiologically focused conference
or training to increase individual capacity in surveillance or other epidemiological skills.
6. The disease reporting metrics reports will be supplied by CDPHE in August 2019 and
February 2020. The reports are generated from data within the Colorado Electronic
Disease Reporting System (CEDRS).
7. The disease investigation metrics reports will be supplied by CDPHE in August 2019 and
February 2020. The reports are generated from data within CEDRS.
8. The topic/focus area of the surveillance data analysis project is at the discretion of the
regional epidemiologist.
9. The surveillance or epidemiologic topic presented during a health care coalition meeting
can include but are not limited to: sharing surveillance data, discussing the agency's or
region's epidemiological response plan, reviewing an outbreak investigation, reviewing
the role of epidemiology in emergency preparedness and response, sharing
epidemiological tools that can be used in emergency preparedness and response, or
training for HCC partners to address identified gaps.
10. The surveillance or epidemiologic topic presented to a public health or community
partners is at the discretion of the regional epidemiologist.
11. At a minimum, surveillance data reports must contain data on reportable conditions
reported in the region/jurisdiction. Additional items may be added at the regional
epidemiologist's discretion.
12. Primary disease case investigation responsibility (i.e., local or state public health agency)
and suggested public health response timelines are outlined on the CDPHE
Communicable Disease Manual website in the document found at the link titled "CDPHE
guidance on diseases needing case investigation". This document and website are
incorporated and made part of the scope of work by reference and is available on the
following website: https://www.colorado.gov/pacific/cdphe/communicable-disease-
manual.
13. CDC NORS forms must be completed in compliance with reporting requirements. This
information is located on the CDPHE-DCEED website. This information is incorporated
and made part of the scope of work by reference and is available on the following
website: https://www.colorado.gov/pacific/cdphe/outbreak-investigation-guidelines.
14. Outbreak summary reports must contain the following minimum elements: background,
investigation start date, methods, results, discussion/conclusion, and recommendations.
Contract Routing Number: CT 2020*283 Amendment 2
Page 4 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
15. Regional epidemiologist participation in the regional pandemic influenza functional
exercise can include planning team participation, playing in the exercise, and/or
evaluating the exercise.
16. Regional epidemiologist prevention and response activities among populations at high
risk of hepatitis A infection may include but are not limited to planning or supporting
vaccine clinics, providing educational materials or presentations to community partners,
facilitating or participating in tabletop or other exercises, and/or participating in CDPHE
hosted calls and webinars.
17. Regional epidemiologists may be asked to assist with outbreak investigations or other
emergency situations that occur in regions other than his/her home region. CDPHE will
contact the regional epidemiologist and the administration of the LPHA housing the
regional epidemiologist when their assistance is needed, most likely via email. In many
situations, the regional epidemiologist may be able to assist from their home office, while
some situations may require the regional epidemiologist to travel to a different region.
18. CDPHE will provide the survey to be used for the clinical laboratory survey.
19. The CDPHE Communicable Disease Branch will support ongoing workgroup activities
and monitor regional epidemiologist participation and workgroup activities.
20. The CDPHE Communicable Disease Branch will provide guidance and templates that
can be used when developing, updating, and maintaining the surveillance and
epidemiological components of the Health Care Coalition and other preparedness and
response plans. Regional epidemiologists serving in Health Care Coalition regions with
multiple regional epidemiologists shall collaborate on the surveillance and
epidemiological components of the Health Care Coalition response plan.
21. The regional epidemiologist shall serve as a subject matter expert on pandemic influenza
planning groups convened by LPHAs in their jurisdiction/region. Regional
epidemiologists serving in regions with multiple epidemiologists shall collaborate to
ensure participation in meetings.
Contract Routing Number: CT 2020*283 Amendment 2
Page 5 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
Expected Results of
Activity(s)
High quality public health surveillance and epidemiological investigation will occur within
the Contractor's jurisdiction/region in line with functions described in capability 13 of the
CDC PHEP cooperative agreement (Public Health Surveillance and Epidemiological
Investigations), contributing to statewide public health preparedness and response capability.
Measurement of
Expected Results
Data in CEDRS and data provided to CDPHE will be tabulated to assess compliance with
CDC performance measures for PHEP Capability 13: Public Health Surveillance and
Epidemiological Investigation. (PHEP capability 13 performance measures can be found at
this website: https://www.cdc.gov/phpr/readiness/capabilities.htm
Completion Date
Deliverables
1. The Contractor shall update the agency's CO-
SHARE Grant Reporting Spreadsheet to document
the epidemiology conference or training completed.
No later than 6/4/2021
2. The Contractor shall update the agency's CO-
SHARE Grant Reporting Spreadsheet to document
any issues identified in the disease reporting metrics
reports and how those issues were addressed for
reports from January — June 2020.
No later than 9/30/2020
3. The Contractor shall update the agency's CO-
SHARE Grant Reporting Spreadsheet to document
any issues identified in the disease reporting metrics
reports and how those issues were addressed for
reports from July — December 2020.
No later than 3/31/2021
4. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet to document
any issues identified in the disease investigation
metrics reports and how those issues were addressed
for reports from January — June 2020.
No later than 9/30/2020
5. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet to document
any issues identified in the disease investigation
metrics reports and how those issues were addressed
for reports from July — December 2020.
No later than 3/31/2021
Contract Routing Number: CT 2020*283 Amendment 2
Page 6 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
6. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet with a
summary of the surveillance data analysis project.
No later than 6/4/2021
7. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet to record the
name of the health care coalition to which a
surveillance or epidemiologic topic was presented,
the date of the presentation, and a brief topic
synopsis.
No later than 6/4/2021
8. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet to record the
name of the public health or community partner to
which a surveillance or epidemiologic topic was
presented, the date of the presentation, and a brief
topic synopsis.
No later than 6/4/2021
9. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet to record the
method, and the frequency (either quarterly or bi-
annually), and date they provided the quarterly and
year-to-date surveillance data reports from CDPHE,
or internally generated surveillance data reports,
with public health associates and stakeholders within
the Contractor's jurisdiction/region (for data
covering the first half of 2020 or 2nd and 3rd
quarters of 2020).
No later than 12/5/2020
10. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet to record the
method, and the frequency (either quarterly or bi-
annually), and date they provided the quarterly and
year-to-date surveillance data reports from CDPHE,
or internally generated surveillance data reports,
with public health associates and stakeholders within
the Contractor's jurisdiction/region (for data
covering the second half of 2020 or 4th quarter of
2020 and 1st quarter of 2021).
No later than 6/4/2021
11. The Contractor shall update their agency's CHO-
SHARE Grant Reporting spreadsheet to record the
completion of plans for each LPHA in the regional
epidemiologist's jurisdiction/region.
No later than 9/30/2020
Contract Routing Number: CT 2020*283 Amendment 2
Page 7 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
12. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet with a brief
summary of how issues related to timely submission
of National Outbreak Reporting System (NORS)
were resolved for outbreaks occurring within the
regional epidemiologist's jurisdiction/region (for
outbreaks occurring July 1, 2020 to December 31,
2020).
No later than 1/31/2021
13. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet with a brief
summary of how issues related to timely submission
of National Outbreak Reporting System (NORS)
were resolved for outbreaks occurring within the
regional epidemiologist's jurisdiction/region (for
outbreaks occurring January 1, 2021 to June 15,
2021).
No later than 6/15/2021
14. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet with a brief
summary of how issues related to timely submission
of outbreak summary reports were resolved for
outbreaks occurring within the regional
epidemiologist's jurisdiction/region (for outbreaks
occurring July 1, 2020 to December 31, 2020)
No later than 1/31/2021
15. The Contractor shall update their agency's CO-
SHARE Grant Reporting Spreadsheet with a brief
summary of how issues related to timely submission
of outbreak summary reports were resolved for
outbreaks occurring within the regional
epidemiologist's jurisdiction/region (for outbreaks
occurring January 1, 2021 to June 15, 2021).
No later than 6/15/2021
16. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet with a brief
summary of how data were used to inform the
local/regional TEPW and MYTEP.
No later than 6/4/2021
17. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet with a brief
summary of their participation in the pandemic
influenza functional exercise.
No later than 10/30/2020
Contract Routing Number: CT 2020*283 Amendment 2
Page 8 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit D
18. The Contractor shall ensure that all Hepatitis A
outreach and vaccination efforts are reported in the
tracking forms provided by CDPHE no later than
one months following each event.
No later than one month following
each event.
19. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet with a brief
description of the any epidemiological situation of
need or urgency outside of the Contractor's
jurisdiction/region for which the epidemiologic
assistance was provided.
No later than 6/4/2021
20. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet with a brief
summary of their role in Hepatitis A outreach and
vaccination prevention or response efforts.
No later than 6/4/2021
21. The Contractor shall return completed clinical
laboratory surveys to the CDPHE Communicable
Disease Branch.
No later than 4/30/2021
22. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet with a brief
description of activities to support and contribute to
the update and maintenance of the surveillance and
epidemiological components of the Health Care
Coalition preparedness and response plans within
their agency/jurisdiction.
No later than 6/4/2021
23. The Contractor shall update their agency's CO-
SHARE Grant Reporting spreadsheet with the date(s)
of pandemic planning group meetings attended.
No later than 6/4/2021
Contract Routing Number: CT 2020*283 Amendment 2
Page 9 of 9
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Contractor Name
(COLORADO
Department ad Public
Hee[th 8 Environment
Exhibit E
Office of Emergency Preparedness and Response
BUDGET
To Original Contract Routing Number: CT 2020*283
Weld County Dept of Public Health and Environment
Encumbrance Number
CT 2020'283
Expenditure Categories
Personal Services
Contract Budget
Position Title
Description of Work
Division Director
Oversees Regional Generalist, HAN coordinator, and Regional Epi (0.15 FTE and fringe)
$24,228.00
EPR Admin Support
HAN message coordinator and general EPR support (0.10 FTE and fringe)
$5,646.00
Regional Generalist
Coordinated EPR programming and LPHA deliverables (1.0 FTE and fringe)
$94,135.00
Regional Epi
Regional epi investigations (1.0 FTE and fringe)
$102,176.00
Fringe rate is 38.93%
Total Personal Services
$226,185.00
Supplies & Operating Expenses
Contract Budget
Item
Description of Work
Supplies & Operating
Expenses
Go kits, training material, field operating supplies, POD supplies
$300.00
Equipment
Small items of equipment, medical cache supplies and maintenance
$214.00
Office and operating
General office supplies, paper, pens, etc.
$75.00
Printing
General printing costs within the office; could include allocations
$100.00
Phones
Mobile phone charges (monthly average of $100/month x 2 phones)
$1,680.00
Software Renewal Fee
Stastistical analysis software used by regional epidemiologists
$3,500.00
Total Supplies
& Operating Expenses
$5,869.00
Travel
Contract Budget
Item
Description of Work
Mileage
HCC meetings, EPR workgroup meetings, OEPR partner meetings 2233 miles x $0.555 per mile
$1,239.00
Lodging
Lodging for 2 staff x 2 nights at $150 each for OEPR partner meetings
$600.00
Conference Travel
NACCHO Emergency Preparedness Summit 1 Coord, travel, hotel, registration, meals
$900.00
Conference Travel
Council for State and Territorial Epi National Conference x 1 Epi for travel, lodging, registration, meals
$900.00
Total Travel
$3,639.00
Contractual (payments to third parties or entities)
Contract Budget
Item
Subcontractor Entity Name and/or Description of Item
Total Contractual
$0.00
SUB -TOTAL BEFORE INDIRECT
$235,693.00
Indirect
Total Budget
Item
Description of Item
Indirect Cost Rate
WCDPHE negotiated indirect rate of 17.96% for 2020
$42,331.00
Total Indirect
$42,331.00
TOTAL
$278,024.00
Contract Routing Number: CT 2020*283 Amendment 2
Page 1 of 1
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
STATEMENT OF WORK
To Original Contract Routing Number CT 2020*283
These provisions are to be read and interpreted in conjunction with the provisions of the contract
specified above.
I. Project Description:
This project serves to improve medical and public health care preparedness, response, and
recovery capabilities at the federal, state and local level. The aligned Public Health Emergency
Preparedness (PHEP) cooperative agreement provides technical assistance and resources to
support state, local, tribal and territorial public health departments, along with Healthcare
Coalitions (HCCs) and health care organizations, to show measurable and sustainable progress
toward achieving the preparedness and response capabilities that promote prepared and resilient
communities through planning, training and exercises.
Public health systems are essential in preparing communities to respond to and recover from
emergencies and threats. The Centers for Disease Control and Prevention (CDC) established the
PHEP program to provide financial resources to build public health emergency response
capabilities both nationally and locally. The PHEP funding allows local public health agencies to
identify response strategies.
II. Definitions:
1. AAR-After Action Report
2. AFN-Access and Functional Needs
3. CDPHE-Colorado Department of Public Health and Environment
4. C -MIST -Communication, Maintaining Health, Independence, Services and Support,
Transportation
5. CNS-Colorado Notification System
6. COOP -Continuity of Operations Plan
7. CO -SHARE -Colorado State Health and Readiness Exchange
8. CO.TRAIN-Colorado Training Finder Real -Time Affiliate Integrated Network
9. CPG-Capability Planning Guide
10. CVM-Colorado Volunteer Mobilizer
11. DHSEM-Division of Homeland Security and Emergency Management
12. DOC-Department Operations Center
13. EOP-Emergency Operations Plan
14. EPR-Emergency Preparedness & Response
15. ESAR-VHP- Emergency System for Advance Registration of Volunteer Health
Professionals
16. ESF-Emergency Support Function
17. HAN-Health Alert Network
18. HCC-Healthcare Coalition
version: Contract Statement of Work — Exhibit B
December2015
Page 1 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
19. HVA-Hazards Vulnerability Analysis
20. ICS -Incident Command Structure
21. IMATS- Inventory Management and Tracking System
22. IP-Improvement Plan
23. LPHA-Local Public Health Agency
24. MCM-Medical Countermeasure
25. MYTEP-Multi-Year Training and Exercise Plan
26. NIMS-National Incident Management System
27. NPI- Nonpharmaceutical Intervention
28. OEPR-Office of Emergency Preparedness and Response
29. POD -Point of Dispensing
30. PHEOP-Public Health Emergency Operations Plan
31. RTP-Regional Transfer Point
32. SNS-Strategic National Stockpile
33. TEPW-Training and Exercise Planning Workshop
III. Work Plan:
Goal #1: Increase capacity for preparedness, response and recovery in Colorado.
Objective #1: No later than the expiration date of the Contract, improve public health preparedness,
response and recovery activities through planning.
Primary Activity #1
The Contractor shall complete the 2020-21 CPG Survey with input from all
relevant partners in the jurisdiction.
Primary Activity #2
The Contractor shall participate in the Regional ESF#8 Training and Exercise
Planning Workshop.
Primary Activity #3
The Contractor shall participate in the update of the Regional ESF#8 Multi -
Year Training and Exercise Plan.
Primary Activity #4
The Contractor shall identify issues impacting high -risk populations.
Sub-Actvity #4
1. The Contractor shall incorporate identified issues into planning.
2. The Contractor shall incorporate identified issues into response
activities.
Primary Activity #5
The Contractor shall engage AFN community groups.
Sub -Activity #5
1. The Contractor shall communicate training opportunities to community
groups.
2. The Contract shall provide guidance to community groups.
3. The Contractor shall promote participation in public health activites.
Primary Activity #6
The Contractor shall integrate opportunities for community engagement
identified in FY20-21 into the 2021 Full Scale Exercise planning, or a real
version: Contract Statement of Work — Exhibit B
December 2015
Page 2 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
world event.
Primary Activity #7
The Contractor shall obtain agreements with school districts within the
jurisdiction.
Sub -Activity #7
1. The Contractor shall have agreements regarding coordination of emergency
preparedness and response activities.
2. The Contractor shall identify with school district(s) responsibility for family
reunification.
3. The Contractor shall identify with school district(s) responsibility for
emergency messaging.
4. The Contractor shall identify with school district(s) responsibility for
emergency planning.
Primary Activity #8
The Contractor shall identify HCC roles in the PHEOP.
Sub -Activity #8
1. The Contractor shall document HCC integration into the following:
a. Strategic planning support
b. Situational awareness
c. Information sharing, and
d. Resource management.
Primary Activity #9
The Contractor shall participate in the planning of the Regional Pandemic
Influenza Functional Exercise, or response to a real world event with Regional
Staff and the HCC Readiness and Response Coordinator.
Primary Activity #10
The Contractor shall update LPHA pandemic plans with information on NPIs.
Primary Activity #11
The Contractor shall identify how to access behavioral health support services
within the PHEOP.
Sub -Activity #11
1. The Contractor shall document access during medical surge event for
the following:
a. Patients seeking behavioral health support services
b. Families of patients
c. Emergency responders, and
d. LPHA staff
Primary Activity #12
The Contractor shall communicate with the regional epidemiologist to create or
update a plan to maintain access to trained personnel.
1. The Contractors shall maintain access to the following trained
personnel:
a. Staff that monitor routine jurisdictional surveillance
b. Staff that monitor epidemiological investigation systems, and
c. Staff that support surge requirements in response to threats.
version: Contract Statement of Work — Exhibit B
December 2015
Page 3 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
Objective #2: No later than the expiration date of the Contract, improve public health preparedness;
improve response and recovery activities through training.
Primary Activity #1
The Contractor shall identify staff trained as a CVM administrator.
Sub_Activity #1
1. The Contractor shall identify the following:
a. Staff trained as the primary CVM administrator
b. Staff trained as the alternate CVM adminstrator
Objective #3: No later than the expiration date of the Contract, improve public health preparedness, and
improve response and recovery activities through exercises.
Primary Activity #1
The Contractor shall participate in the Regional Pandemic Influenza Functional
Exercise or real world event with Regional Staff and the HCC Readiness and
Response Coordinator.
Primary Activity #2
The Contractor shall participate in quarterly redundant communications (eg.
800MgHz radio) drills conducted by CDPHE.
Primary Activity #3
The Contractor shall conduct a minimum of two (2) redundant communications
drills with local operational sites.
Primary Activity #4
The Contractor shall conduct a minimum of two (2) HAN Communication
Drills.
Primary Activity #5
The Contractor shall test a minimum of three (3) areas of their local Pandemic
Influenza Plan, including planning for Critical Workforce Groups and two
additional areas, based on gaps identified in the Regional 2019-2020 Pandemic
TTXs and county -level Pandemic Planning meetings, during the Regional
Pandemic Influenza Functional Exercise or real world event.
Sub-Actvity #5
1.The Contractor shall test areas from the Planning and Critical Workforce
group in addition to selecting two (2) addtional areas from the following:
a) Gaps identified in the Regional 2019-2020 Pandemic TXX,
b) Gaps identified in County -level Pandemic Planning meetings.
c) Gaps identified during the Regional Pandemic Influenza Functional
Exercise, and
d) Gaps identified during real world events.
Primary Activity #6
The Contractor shall create mission drills using the CVM.
1. The Contractor shall test a minimum of two (2) mission drills.
Objective #4: No later than the expiration date of the Contract, improve public health preparedness, and
improve response and recovery activities through additionally identified needs.
Primary Activity #1
The Contractor shall update agency contact info twice yearly in CO -SHARE.
version: Contract Statement of Work — Exhibit B
December 2015
Page 4 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites
may be updated periodically during the contract term. The contractor shall
monitor documents and website content for updates and comply with all
updates.
2. The Contractor shall comply with the `Public Health Emergency
Preparedness and Response Capability -National Standards for State,
Local, Tribal and Territorial Public Health, October 2018' This document
is incorporated and made part of this contract by reference and is available
on the
following https://www.cdc.gov/cpr/readiness/00 docs/CDC PreparednesRe
sponseCapabilities October2018 Final 508.pdf.
3. The Contractor will use the CO-PHRCA (Colorado Public Health System
Response Capacity Assessment) to complete the 2020-21 CPG Survey.
4. CDPHE will provide access to the CO-PHRCA (Colorado Public Health
System Response Capacity Assessment) within Quarter 1 of FY21.
5. CDPHE will provide CO-PHRCA guidance and other tools for completing
the 2020-21 CO-PHRCA on the following website:
https://sites.google.com/state.co.us/co-share/assessment-data
6. The Contractor shall obtain school district agreements based on the
following critieria:
a. Jurisdictions with only one (1) school district establish one (1)
school district agreement.
b. Jurisdictions with more than one (1) school district, establish a
minimum of two (2) school district agreements.
7. The Contractor shall provide the following support for the TEPW:
a. Subject matter expertise, and,
b. logistical support.
8. CDPHE will provide Regional Pandemic Influenza Functional Exercise
package to be used as a base template via CO -SHARE.
9. The Contractor shall participate in the Regional Pandemic Influenza
Functional Exercise as a "Player" to represent LPHA decisions and actions
during a simulated event.
10. The Contractor shall test the Responder Health & Safety Plan during the
Regional Pandemic Influenza Functional Exercise based upon injects
provided by CDPHE.
11. The Contractor shall include the following in the planning and response
initiatives for high -risk popultions:
a. planning documentation,
b. incident action plans and
c. ICS organizational charts
12. CDPHE will create a one -pager and powerpoint outline to support outreach
education to community partners.
13. CDPHE will provide a Google Form to complete a modified "Stories from
the Field" report to document community engagement.
14. CDPHE will provide a resource about integrating community groups with
version: Contract Statement of Work — Exhibit B
December 2015
Page 5 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
AFN into emergency exercises.
15. A minimum of one (1) EPR Coordinator per agency must respond to the
quarterly redundant communication drills conducted by CDPHE.
16. Redundant Communication Drills (radios) will focus on the following:
a. information sharing between the state and local department
operations centers (DOC), and
b. communication between the RSS site, RTP and LTP.
17. The Contractor shall document drills conducted by the Contractor to local
operational sites on the `Communications Drill Reporting Spreadsheet'
provided by CDPHE.
18. CDPHE will provide access to the Communication Drill Reporting
Spreadsheet by July 1, 2020.
19. Local operational sites include the following:
a. Department Operations Center (DOC);
b. Open Point of Dispensing (POD);
c. Closed POD;
d. Regional Transfer Point (RTP);
e. Local Transfer Point (LTP); and
f. Healthcare Coalition (HCC) member agencies.
20. The Contractor shall choose from the following drill types:
a. notification,
b. exercise or
c. real event.
21. The Contractor shall include cdphe_epr_sit@state.co.us when sending
HAN notifications and HAN communication drills.
22. Regional Pandemic Influenza Functional Exercise participation includes the
following:
a. the Statewide Initial Planning Meeting
b. Mid Term Planning Meeting, and
c. additional planning meetings on the regional level led by Regional
Staff.
23. The Contractor shall identify Pandemic Planning Groups to work with on
exercises and/or real world events.
24. The Contractor shall document community mitigation strategies contributed
by community, business and local political stakeholders into the Pandemic
Plans.
25. The Contractor shall include behavioral health and AFN considerations into
their Pandemic Plans.
26. CVM administrators, both primary and alternate shall have the following
credentials:
a. completed CVM Administrator training within the past 24 months,
b. signed the yearly confidentiality agreement, and
c. be recognized by CDPHE as a CVM Administrator.
version: Contract Statement of Work — Exhibit B
December 2015
Page 6 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
27. CPDHE will provide CVM Administrator training quarterly.
28. The Contractor shall include all volunteers for whom the Contractor is the
CVM Administrator in the two (2) mission drills.
29. Primary disease case investigation responsibility (i.e., local or state public
health agency) and suggested public health response timelines are outlined
on the CDPHE Communicable Disease Manual website in the "Disease -
case investigation guidance" document found at the link titled "Public
Health Reportable Condition Investigation Guidance ". This document and
website are incorporated and made part of the scope of work by reference
and is available on the following website:
https://www.colorado.gov/pacific/cdphe/communicable-disease-manual.
Expected Results of
1. Colorado public health agencies will have increased confidence and
Activitysu
s)
resiliency to respond to public health emergencies and related events to
which a public health response is necessitated.
1. Complete CPG surveys
Measurement of
2. Participation in updateing plans
Expected Results
3. Completion of local and regional workshops
4. Completion of drills
1- (- a'r= r,
y 1 y e
D oa l ,.1,..
a t t �ti x r , r
a r ��
/ ,�- �� , 1. ,,..,, � r l ;.e ..o .., �1 ,,, �.�.,.� =�i.�� % `� �-r,�i: / r/a.
Completion
Date
1. The Contractor shall submit a plan for access to
No later than
epidemiological support electronically via CO-
9/30/2020
SHARE.
2. The Contractor shall indicate the names of
No later than
individuals attending the Regional ESF#8 TEPW on
the Grant Reporting Spreadsheet.
12/31/2020
3. The Contractor shall indicate the names of the
individuals assisting with the Regional #ESF8
No later than
MYTEP development on the Grant Reporting
12/31/2020
Spreadsheet.
Deliverables
4. The Contractor shall indicate the names of those
No later than
participating in the Functional Exercise Planning
meetings on the Grant Reporting Spreadsheet.
12/31/2020
5. Contractor shall indicate the names of the
individuals participating in the Regional Pandemic
No later than
Influenza Functional Exercise on the Grant
12/31/2020
Reporting Spreadsheet.
6. The Contractor shall submit agency -initiated drill
No later than
report information in the Communications Drill
Reporting Spreadsheet.
12/31/2020
7. The Contractor shall update contact information in
No later than
CO -SHARE.
12/31/2020
version: Contract Statement of Work — Exhibit B
December 2015
Page 7 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT G
8. The Contractor shall submit CVM reports of two (2)
drills conducted electronically via CO -SHARE.
No later than
3/31/2021
9. The Contractor shall submit letter(s) from school
districts electronically via CO -SHARE.
No later than
3/31/2021
10. The Contractor shall submit copies of CVM
administrator training certificates for primary and
backup administrators electronically via CO-
SHARE.
No later than
3/31/2021
11. The Contractor shall submit planning
documentation, incident action plans and ICS org
charts regarding any planning or response initiative
impacting high -risk populations such as people
experiencing homelessness and/or substance use
issues electronically via CO -SHARE.
No Later Than
6/15/2021
12. The Contractor shall submit a modified "Stories
from the Field" form to document community
engagement for public health planning or events
electronically via CO -SHARE.
No later than
6/15/2021
13. The Contractor shall submit a report documenting
how they are proceeding to integrate community
involvement and Access & Functional Needs
considerations in their exercise preparations,
including any costs expected to support this
integration electronically via CO -SHARE.
No later than
6/15/2021
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the Contract Monitor. Methods used will include a
review of documentation determined by CDPHE to be reflective of performance to include progress
reports, invoices, site visit results, electronic data and other fiscal and programmatic documentation as
applicable. The Contractor's performance will be evaluated at set intervals and communicated to the
contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the
contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within thirty (30) calendar days of discovery of a
compliance issue. Within ten (10) calendar days of discovery, the Contractor and the State will
collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue
and determine when the action(s) must be completed. The action(s) and timeline for completion will
be documented in writing and agreed to by both parties. If extenuating circumstances arise that
requires an extension to the timeline, the Contractor must email a request to the CDPHE Grants
Manager and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If
the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the
State may exercise its rights under the provisions of this contract.
version: Contract Statement of Work — Exhibit B
December 2015
Page 8 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
STATEMENT OF WORK
To Original Contract Routing Number CT 2020*283
These provisions are to be read and interpreted in conjunction with the provisions of the
contract specified above.
I. Project Description:
This project serves to improve medical and public health care preparedness, response, and
recovery capabilities at the federal, state and local level. The aligned Public Health Emergency
Preparedness (PHEP) cooperative agreement provides technical assistance and resources to
support state, local, tribal and territorial public health departments, along with Healthcare
Coalitions HCCs and health care organizations, to show measurable and sustainable progress
toward achieving the preparedness and response capabilities that promote prepared and resilient
communities through planning, training and exercises.
Public health systems are essential in preparing communities to respond to and recover from
emergencies and threats. The Centers for Disease Control and Prevention (CDC) established
the PHEP program to provide financial resources to build public health emergency response
capabilities both nationally and locally. The PHEP funding allows local public health agencies
to identify response strategies that align with local community needs to manage local
jurisdictional response.
I. Definitions:
1. AAR-After Action Report
2. AFN-Access and Functional Needs
3. CDPHE-Colorado Department of Public Health and Environment
4. CNS-Colorado Notification System
5. COOP -Continuity of Operations Plan
6. CO -SHARE -Colorado State Health and Readiness Exchange
7. CO.TRAIN-Colorado Training Finder Real -Time Affiliate Integrated Network
8. CPG-Capability Planning Guide
9. CVM-Colorado Volunteer Mobilizer
10. DHSEM-Division of Homeland Security and Emergency Management
11. EOP-Emergency Operations Plan
12. ESAR-VHP- Emergency System for Advance Registration of Volunteer Health
Professionals
13. ESF-Emergency Support Function
14. FE -Functional Exercise
15. HAN-Health Alert Network
Page 1 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
16. HCC-Healthcare Coalition
17. HSEEP-Homeland Security Exercise and Evaluation Program
18. HVA-Hazard Vulnerability Analysis
19. ICS -Incident Command Structure
20. IMATS- Inventory Management and Tracking System
21. IP-Improvement Plan
22. LPHA-Local Public Health Agency
23. MCM-Medical Countermeasure
24. MYTEP-Multi-Year Training and Exercise Plan
25. NIMS-National Incident Management System
26. POD -Point of Dispensing
27. RTP-Regional Transfer Point
28. SNS-Strategic National Stockpile
29. TEPW-Training and Exercise Planning Workshop
II. Work Plan:
Goal #1: Increase capacity for preparedness, response and recovery in Colorado.
Objective #1: No later than the expiration date of the Contract, improve public health preparedness,
response and recovery activities through planning.
Primary Activity #1
The Contractor shall participate in the HCC HVA.
Primary Activity #2
The Contractor shall facilitate the 2020-21 CPG Survey with regional LPHAs.
Primary Activity #3
The Contractor shall facilitate the Regional ESF#8 TEPW.
Sub -Activity #3
1. ESF#8 TEPW shall include:
a. hospitals
b. emergency medical services (EMS)
c. emergency management organizations, and
d. LPHAs
2. The Contractor shall plan for the next four year multiyear cycle by including
the following:
a. annual HPP Health Care Coalition Training, and
b. Exercise Plan
Primary Activity #4
The Contractor shall update the Regional ESF#8 MYTEP.
Sub -Activity #4
I. The Contractor shall include the following entities at minimum in the
Regional ESF#8 Multi -Year Training and Exercise Plan:
a. hospitals
b. emergency medical services (EMS)
c. emergency management organizations, and
d. LPHAs
Page 2 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
2. The Contractor shall plan the Regional ESF#8 MYTEP for a five (5) year
cycle to include:
a. training plan
b. exercise plan,
c. integration of the HPP Health Care Coalition Training and Exercise
Plan, and
d. additional elements in the Regional ESF#8 MYTEP template
Primary Activity #5
The Contractor shall engage a minimum of two (2) school districts within the
region while providing opportunities for them to participate in the Regional
Pandemic Influenza Functional Exercise or real world event.
Primary Activity #6
The Contractor shall organize the planning of the Regional Pandemic Influenza
Functional Exercise, or response to a real world event, with the HCC Readiness
and Response Coordinator.
Primary Activity #7
The Contractor shall participate with CDPHE in the planning for the 2021
Statewide Full Scale Exercise or response to a real world event.
Primary Activity #8
The Contractor shall facilitate the annual update of the "Critical Workforce
Group Tiers" worksheet for the LPHAs in the region.
Primary Activity #9
The Contractor shall provide assistance to regional LPHAs with the
development of, or revisions to, Volunteer Management Plan.
Primary Activity #10
The Contractor shall update Responder Health & Safety Plan based upon
feedback from CDPHE and real world events.
Objective #2: No later than the expiration date of the Contract, improve public health preparedness,
response and recovery activities through training.
Primary Activity #1
The Contractor shall review and update records as recommended by the MCM
Distribution Coordinator in the General IMATS and IMATS Training modules.
Primary Activity #2
The Contractor shall organize an HSEEP Training for the ESF#8 partners in
the Northeast Region.
Sub -Activity #2
1. The Contractor shall document comments from participants related to
the following:
a. Insights on the exercise and
b. Insights on the evaluation practices.
2. Contractor shall document ESF#8 planning partners in the Northeast
Region participation in HSEEP
Primary Activity #3
The Contractor shall organize an in -person Public Health Emergency Law
Training.
Sub -Activity #3
1. The Contractor shall prepare the Public Health Emergency Law training
in conjunction with the CDC to address the following topics:
a. overview of LPHA legal authorities,
b. LPHA legal requirements, and
c. LPHA legal restrictions.
2. The Contractor shall facilitate the Public Health Emergency Law
training in the Northeast Region.
3. The Contractor shall document LPHA participation in the Public Health
Emergency Law training.
Primary Activity #4
The Contractor shall organize a Mass Medical Countermeasure training.
Page 3 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
Sub -Activity #4
1. The Contractor shall develop the Mass Medical Countermeasure
training to include the following topics:
a. information on SNS activation,
b. standing orders,
c. unaccompanied minors at POD sites,
d. personnel authorized to dispense medications during a State of
Emergency, and
e. modifying medication dosages for children based on weight.
2. The Contractor shall track participants attending the Mass Medical
Countermeasure session identify staff from the following entities:
a. LPHA staff
b. Staff from Northeast Region ESF#8 entities
Objective #3: No later than the expiration date of the Contract, improve public health preparedness,
response and recovery activities through exercises.
Primary Activity #1
The Contractor shall organize the Regional Pandemic Influenza Functional
Exercise or real world event with LPHA Staff and the HCC Readiness and
Response Coordinator.
Primary Activity #2
The Contractor shall participate in quarterly redundant communication drills
conducted by CDPHE.
Primary Activity #3
The Contractor shall update the LPHA Contact List.
Primary Activity #4
The Contractor shall participate in two (2) of four (4) IMATS drills.
Primary Activity #5
The Contractor shall test/drill a minimum of two (2) areas in their MCM
Distribution Plans.
Sub -Activity #5
1. The Contractor shall select two areas from the following:
a. RTP operations, based on gaps identified during the 2017 PHED Ex
FSE, or
b. Real world events
Page 4 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
Standards and
Requirements
I. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites
may be updated periodically during the contract term. The contractor shall
monitor documents and website content for updates and comply with all
updates
2. The Contractor shall comply with the `Public Health Emergency
Preparedness and Response Capability -National Standards for State,
Local, Tribal and Territorial Public Health, October 2018' This
document is incorporated and made part of this contract by reference and is
available on the following website
https://www.cdc.gov/cpereadinessicapabilities.htm
3. CDPHE will provide access to the CO-PHRCA (Colorado Public Health
System Response Capacity Assessment) within Quarter 1 of FY21.
4. CDPHE will provide CO-PHRCA guidance and other tools for completing
the 2020-21 CO-PHRCA on the following website:
https://sites.google.com/state.co.us/co-share/assessment-data
5. The Contractor shall facilitate the 2020-21 CPG Survey by using the
CO-PHRCA (Colorado Public Health System Response Capacity
Assessment).
6. The Contractor shall complete the 2020-21 CO-PHRCA according to
guidance provided by CDPHE.
7. TEPW attendance sign in shall include the following:
a. participants name,
b. agency name,
c. participant email address
d. participant telephone number
8. CDPHE will provide guidance and recommendations for engaging
schools.
9. CDPHE will provide school related inject(s) into the tabletop exercise.
10. Functional Exercise planning shall include:
a. Statewide Initial Planning Meeting
b. Mid Term Planning Meeting.
c. additional regional planning meetings.
i1. Statewide Full Scale Exercise planning participation includes Initial
Planning Meeting.
12. The Contractor shall comply with the "Allocating and Targeting
Pandemic Influenza Vaccine during an Influenza Pandemic" when
completing the `Critical Workforce Group Tiers' worksheet. This
document is incorporated and made part of this contract by reference
and is available on the following website
https://www.cdc.gov/flu/pandemic-resources/pdf/2018-Influenza-
Guidance.pdf
13. The Contractor shall use the `Critical Workforce Group Tiers'
worksheet.
14. The Contractor shall review and update records as recommended by the
MCM Distribution Coordinator in the General IMATS and IMATS
Training modules.
15. CDPHE will provide a Regional Pandemic Influenza Functional
Exercise package as a base template via CO -SHARE.
Page 5 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
16. The Contractor must participate in the Regional Pandemic Influenza
Functional Exercise as a "Player" to represent LPHA decisions and
actions during a simulated event.
17. The Contractor shall follow prompts from notification system to
confirm response have been received.
18. CDPHE will post drill reports.
19. The Contractor shall update the LPHA Contact List as contact
information changes and/or new EPR Staff are added.
20. IMATS drills will be initiated and documented by CDPHE.
21. The Contractor shall participate in IMATS drill by receiving resource
requests from the LPHAs assigned to them and entering all submitted
requests into IMATS, while providing situational awareness to the
LPHAs.
22. CDPHE will provide updated CDPHE MCM Ordering, Distribution and
IMATS Just -in -Time Training Manual by July 1, 2020.
23. CDPHE will provide a schedule for all CDPHE drills by July 1, 2020.
24. The Contractor shall sign-up for the IMATS drills electronically via
CO.TRAIN.
25. CDPHE will verify participation in IMATS drills by reviewing SNS
resource requests in IMATS.
26. IMATS facilities are defined as:
a. Closed/Open Point of Dispensing,
b. Regional Transfer Point,
c. Local Transfer Point and
d. Hospital.
27. The Contractor will test the Regional MCM Distribution/RTP Plan
during the Pandemic FE to include a minimum of two (2) of the
following:
a. staff notification/assembly,
b. site set-up,
c. security protocols,
d. IMATS administration,
e. receipt of materials.
Expected Results of
Activity(s)
Colorado public health agencies will have increased confidence and resiliency
capacity to respond to public health emergencies and related events to which a
public health response is necessitated.
Measurement of
Expected Results
1. Update the MYTEP plan
2. Completion of local and regional workshops
3. Completion of drills
Completion
Date
Page 6 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
Deliverables
1. The Contractor shall submit school districts
contacted and outcome on the Grant Reporting
Spreadsheet.
No later than
9/30/2020
2. The Contractor shall submit the sign in sheet for the
Regional ESF#8 Training and Exercise Planning
Workshop electronically via CO -SHARE.
No later than
12/31/2020
3. The Contractor shall submit their Regional ESF#8
Multi -Year Training and Exercise Plan
electronically via CO -SHARE.
No later than
12/31/2020
4. The Contractor shall submit the names of those
participating in the Functional Exercise Planning
meetings on the Grants Reporting Spreadsheet.
No later than
12/31/2020
5. The Contractor shall submit the Pandemic Influenza
tabletop exercise AAR/IP electronically via CO-
SHARE.
No later than
12/31/2020
6. The Contractor shall submit names of staff
participating in the Regional HCC HVA on the
Grants Reporting Spreadsheet.
No later than
6/15/2021
7. The Contractor shall submit Responder Health &
Safety Plan electronically via CO -SHARE.
No later than
6/15/2021
8. The Contractor shall submit names of staff
participating in the Public Health Emergency Law
training on the Grant Reporting Spreadsheet.
No later than
6/15/2021
9. The Contractor shall indicate names of staff
participating in the HSEEP training on the Grant
Reporting Spreadsheet.
No later than
6/15/2021
10. The Contractor shall indicate names of staff
participating in the Mass Medical Countermeasures
training on the Grant Reporting Spreadsheet.
No later than
6/15/2021
III. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the OEPR Grants Manager. Methods used will
include a review of documentation determined by CDPHE to be reflective of performance to
include progress reports and other fiscal and programmatic documentation as applicable. The
Contractor's performance will be evaluated at set intervals and communicated to the contractor.
A Final Contractor Performance Evaluation will be conducted at the end of the life of the
contract.
IV. Resolution of Non -Compliance:
The Contractor will be notified in writing within thirty (30) calendar days of discovery of a
compliance issue. Within ten (10) calendar days of discovery, the Contractor and the State will
collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance
issue and determine when the action(s) must be completed. The action(s) and time line for
completion will be documented in writing and agreed to by both parties. If extenuating
Page 7 of 8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
EXHIBIT H
circumstances arise that requires an extension to the time line, the Contractor must email a
request to the OEPR Grants Manager and receive approval for a new due date. The State will
oversee the completion/implementation of the action(s) to ensure time lines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon
compliance resolution plan, the State may exercise its rights under the provisions of this
contract.
Page 8of8
Contract Routing Number: CT 2020*283 Amendment 2
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
Exhibit I
Federal Provisions - Public Health Emergency Preparedness Program
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has
been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the
provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or
any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental
Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental
Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA
Supplemental Provisions shall control.
1) Federal Award Identification.
a. Subrecipient: Board of County Commissioners of Weld County For the use
and benefit of the Weld County Department of Public Health and
Environment
b. Subrecipient DUNS number75757955
c. The Federal Award Identification Number (FAIN) is TBD.
d. The Federal award date is TBD.
e. The subaward period of performance start date is 07/01/2020 and end date is 06/30/2021.
f. Federal Funds:
Federal Budget Period
Total Amount of Federal
Funds Awarded
Amount of Federal Funds
Obligated to CDPHE
TBD - TBD
$278,024.00
TBD
g. Federal award title of project or program: Public Health Emergency Preparedness Program.
h. The name of the Federal awarding agency is: Department of Health and Human
Services Center for Disease Control and Prevention and the contact information
for the awarding official is TBD; the name of the pass -through entity is the State of Colorado,
Department of Public Health and Environment (CDPHE), and the contact information for the
CDPHE official is Melanie Simons.
i. The Catalog of Federal Domestic Assistance (CFDA) number is 93.069 and the grant name is
Public Health Emergency Preparedness.
j. This award is not for research & development.
k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is
required to provide matching funds, Section 8 of this Attachment applies.
I. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2
CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and
CDPHE cost allocation plan.
2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements under
the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing
regulations as they currently exist and may hereafter be amended.
Page 1 of 4
Amendment Contract Number: CT 2020*283 Amendment 2 Ver. 25.02.20
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its
own responsibility to the Federal awarding agency, including identification of any required financial and
performance reports, are stated in the Exhibits.
4) Subrecipient's approved indirect cost rate is as stated in the Exhibits.
5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial
statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for pass -
through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of
performance, and Subpart F —Audit Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of
this Attachment.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other
reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner
termination of this Contract containing an evaluation and review of Subrecipient's performance and the
final status of Subrecipient's obligations hereunder.
8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient
shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDPHE
regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any
matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the
purposes of this Contract by the authorized representatives of the Subrecipient and paid into the
Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the amount designated as
matching funds has been legally appropriated for the purposes of this Contract by its authorized
representatives and paid into its treasury or bank account. Subrecipient does not by this Contract
irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not
intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for
any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by
Subrecipient's laws or policies.
9) Record Retention Period. The record retention period previously stated in this Contract is replaced
with the record retention period prescribed in 2 CFR §200.333.
10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during
Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform
Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR
§200.501.
11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract:
a. Office of Management and Budget Circulars and The Common Rule for Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, as applicable;
b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40
U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction");
c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C.
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors
and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans
or Grants from the United States").
Page 2 of 4
Amendment Contract Number: CT 2020.283 Amendment 2 Ver. 25.02.20
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
d. 42 U.S.C. 6101 et seq., 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination);
e. the "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111
-12117,12131-12134,12141-12150,12161-12165,12181-12189,12201-12213 and 47
U.S.C. 225 and 47 U.S.C. 611);
f. when applicable, the Contractor shall comply with the provisions of the "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments" (Common Rule);
g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as
amended by §6062 of Public Law 110-252, including without limitation all data reporting
requirements required there under. This Act is also referred to as FFATA.
h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act
of 1964, as amended.
i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of
"federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order
11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.
j. where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
k. if the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a)
and the recipient or subrecipient wishes to enter into an agreement with a small business firm
or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
1. the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended.
m. if applicable, comply with the mandatory standards and policies on energy efficiency
contained within the State of Colorado's energy conservation plan issued in compliance with
the Energy Policy and Conservation Act, 42 U.S.C. 6201.
n. the Contractor and all principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency; the Contractor and all principals shall comply with all
applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189)
and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension;
and,
o. the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31
U.S.C. 1352).
12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management
and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal
Awards. Any revisions to such provisions automatically shall become a part of these Supplemental
Provisions, without the necessity of either party executing any further instrument. CDPHE may provide
Page 3 of 4
Amendment Contract Number: CT 2020*283 Amendment 2 Ver. 25.02.20
DocuSign Envelope ID: 0ED3D523-F8CE-4566-8490-B05DCCBB17E8
written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to
the effectiveness of such revisions.
13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which
reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance, including without limitation,
§§200.318 through 200.326 thereof.
14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require
Subrecipient to submit certifications and representations required by Federal statutes or regulations on an
annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet
a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at the end of the
Contract that the project or activity was completed or the level of effort was expended. 2 CFR
§200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract
must be adjusted.
15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for
Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and
CDPHE may terminate the Contract in accordance with the provisions in the Contract.
16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract
close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable in
this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by the
Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's failure to
submit required documentation that CDPHE has requested from Subrecipient, then Subrecipient may be
prohibited from applying for new Federal awards through the State until such documentation has been
submitted and accepted.
17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal
awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the record retention period.
EXHIBIT END
Page 4 of 4
Amendment Contract Number: CT 2020*283 Amendment 2 Ver. 25.02.20
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
Contract Name*
PUBLIC HEALTH EMERGENCY PREPARADENESS &
RESPONSE FY21 CONTRACT AMD #2
Contract Status
CTB REVIEW
Contract ID
3761
Contract Lead*
TGEISER
Contract Lead Email
tgeser@coweld.co.us
❑ New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
TASK ORDER CONTRACT AMENDMENT #2 FOR PUBLIC HEALTH EMERGENCY PREPARADENESS & RESPONSE FY21
Contract Description 2
PREVIOUS CONTRACT NUMBER CT2020'283: #19-106864 #16-98472
Contract Type*
CONTRACT
Amount*
$278,024.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
County Attorney Email
ICA CM -
NO COUNTYATTORNEY@WELD
GOV.COM
Department
HEALTH
Department Email
CM-Health@weldgov corn
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
A l I ORNEY EMAIL
Grant Deadline Date
If this is a renewal enter previous Contract ID
2782
If this is part of a MSA enter MSA Contract ID
Requested BQCC Agenda
Date*
06/29/2020
Due Date
06/25/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
07/01/2020
Termination Notice Period
Contact Information
Review Date*
04/01!2021
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2021
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Bead
TANYA GEISER
DH Approved Date
06/25/2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
Originator
TGEISER
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDIO
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
060502020
Tyler Ref #
AG 062920
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
06/25/2020
Submit
Hello