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Home My WebLink About20200900.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, MARCH 18, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 18, 2020, at the hour of 9:00 a.m. IR ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Controller, Barbara Connolly le MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of March 16, 2020, as printed. Commissioner James seconded the motion, and it carried unanimously. El READ ORDINANCE BY AUDIO: Commissioner Kirkmeyer moved to read Emergency Ordinance 2020-06 by audio. The motion was seconded by Commissioner Ross, and it carried unanimously. e AMENDMENTS TO AGENDA: Commissioner Ross moved to insert the following under New Business: 14) Consider Declaration of Disaster Emergency and authorize Chair to sign any necessary documents — COVID-19 Pandemic Health Emergency. The motion was seconded by Moreno, and it carried unanimously. le CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed. Commissioner James seconded the motion, and it carried unanimously. le PUBLIC INPUT: No public input was given. IN WARRANTS: 1) GENERAL WARRANTS - MARCH 17, 2020: Commissioner James moved to approve the General Warrants, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. Minutes, Wednesday, March 18, 2020 Page 1 2020-0900 BC0016 BIDS: 1) APPROVE BID #B2000079, OLDER AMERICANS ACT IN -HOME SERVICES - DEPARTMENT OF HUMAN SERVICES: Rob Turf, Purchasing Department, stated staff recommends selecting nine (9) out of the 10 vendors, which are referenced in the memorandum. Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 2) PRESENT BID #B2000094, CATTLE GUARDS - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the three (3) bids received and stated staff will make a recommendation on April 1, 2020. IR 3) PRESENT BID #B2000100, LIQUEFIED NATURAL GAS (LNG) FUEL SUPPLY AND SITE MAINTENANCE - DEPARTMENT OF FLEET SERVICES: Mr. Turf stated nine (9) vendors downloaded the specifications and two (2) bids were received. Staff will make a recommendation on April 1, 2020. • NEW BUSINESS: 1) CONSIDER TRANSPORTATION SAFETY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN - E-470 PUBLIC HIGHWAY AUTHORITY TRANSPORTATION SAFETY FOUNDATION: Jamie Ulrich, Director of the Department of Human Services, stated the grant application provides $2,500.00 for compressive driver training and First Aid/CPR/AED training to crew leaders and members of the Youth Conservation Corps. Commissioner James moved to approve said application and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. • 2) CONSIDER ADDITION TO SECTION 5.000 GENERAL ASSISTANCE OF THE DEPARTMENT OF HUMAN SERVICES POLICIES AND GUIDELINES MANUAL: Ms. Ulrich explained the policy adheres to the State requirement for the Electronic Benefits Transfer (EBT) issuance provides the case payee with various options in obtaining their EBT card. The motion to approve said addition, was made by Commissioner Ross, seconded by Commissioner Kirkmeyer, and it carried unanimously. • 3) CONSIDER ADDITION TO SECTION 6.000 COLORADO WORKS AND CHILD CARE OF THE DEPARTMENT OF HUMAN SERVICES POLICIES AND GUIDELINES MANUAL: Ms. Ulrich shared the policy allows staff to fund appropriate and available summer activities through the Colorado Works, Community Investment Program. Commissioner Kirkmeyer moved to approve said addition. The motion was seconded by Commissioner Ross, and it carried unanimously. 4) CONSIDER CONTRACT ID #3353 CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - POLARIS PARTNERS COUNSELING AND CONSULTING, LLC: Ms. Ulrich presented the new child protection agreement for various services. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously. 5) CONSIDER CONTRACT ID #3425 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - TYSON AND EMILY CLAFFEY: Ms. Ulrich detailed the contract for Tyson and Emily Claffey, a new foster care provider. Commissioner James moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Minutes, Wednesday, March 18, 2020 Page 2 2020-0900 BC0016 le 6) CONSIDER CONTRACT ID #3443 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - WILLIAM AND SHAY MAXWELL: Ms. Ulrich stated the contract is for a new foster care provider, William and Shay Maxwell. Commissioner Ross moved to approve said contract and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. • 7) CONSIDER CONTRACT ID #3457 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE CHAIR TO SIGN — LEVI AND ANNE CUNLIFFE: Ms. Ulrich presented Levi and Anne Cunliffe as the new respite care provider. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Commissioner Ross seconded the motion, and it carried unanimously. 8) CONSIDER AIRPORT IMPROVEMENT PROGRAM (AIP) AGREEMENT FOR TRANSFER OF ENTITLEMENTS AND AUTHORIZE CHAIR TO SIGN: Chair Freeman stated the agreement transfers money to various small airports in Colorado each year. Holyoke Municipal Airport has received $150,000.00 for the 2017, 2019, and 2020 fiscal years. Commissioner Kirkmeyer moved to approve said agreement and authorize Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously. • 9) CONSIDER PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT FOR CR 98 AND AUTHORIZE CHAIR TO SIGN — UNION PACIFIC RAILROAD COMPANY (UPRR): Elizabeth Relford, Deputy Director of the Department of Public Works, explained the agreement finalizes the construction and maintenance for safety improvements to the County Road 98 railroad crossing. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno. Commissioner Kirkmeyer thanked Ms. Relford for pushing the project forward and encouraging the Colorado Department of Transportation (CDOT) to improve the functional integrity of the roadway. Ms. Relford included compliments to the Public Works team. The motion carried unanimously. IR 10) CONSIDER APPOINTMENT TO GREELEY HOUSING AUTHORITY: Commissioner Moreno moved to approve said appointment. The motion, which was seconded by Commissioner James, carried unanimously. IR 11) CONSIDER APPOINTMENTS TO WELD FAITH PARTNERSHIP COUNCIL: Commissioner Kirkmeyer moved to approve said appointments. Commissioner James seconded the motion, and it carried unanimously. • 12) CONSIDER APPOINTMENT TO WORKFORCE DEVELOPMENT BOARD: Commissioner James moved to approve said appointment. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 13) CONSIDER AMENDED RESOLUTION FOR SCHEDULING OF REGULAR MEETINGS OF THE BOARD FOR 2020: Bruce Barker, County Attorney, stated the amended resolution allows the Board of County Commissioners to attend Board Meetings through electronic communications in the event of a Pandemic Health Emergency, even if a quorum of three (3) Board members are physically present. In response to Commissioner Ross, Mr. Barker confirmed the Resolution expires December 31, 2020. Commissioner Ross moved to approve said amended resolution. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, Wednesday, March 18, 2020 Page 3 2020-0900 BC0016 IR 14) CONSIDER DECLARATION OF DISASTER EMERGENCY AND AUTHORIZE CHAIR TO SIGN ANY NECESSARY DOCUMENTS - COVID-19 PANDEMIC HEALTH EMERGENCY: Commissioner Kirkmeyer moved to approve said declaration and authorize the Chair to sign any necessary documents. The motion was seconded by Commissioner Moreno. Commissioner Kirkmeyer clarified Weld County is declaring a disaster emergency to aid citizens and small businesses in accessing federal aid, due to Weld County's exclusion in the letter from Governor Polis declaring a state-wide emergency to provide federal funding to various counties. Commissioner Kirkmeyer and Commissioner Ross specified Weld County has not exceeded its capacity to handle the COVID-19 event and has not exhausted its resources, but are creating preventative measures for citizens. Commissioner James stated the declaration of a disaster emergency dampens the economic blow and provides the proper tools for small businesses. The Commissioners thanked the Department of Public Health and Environment for their diligence and support in protecting citizens and small businesses affected by COVID-19. Commissioner Kirkmeyer requested a roll call vote and the motion to approve the Declaration of Disaster Emergency carried unanimously. 15) EMERGENCY ORDINANCE #2020-06, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION OF THE WELD COUNTY CODE (CONDUCT OF MEETINGS): Bruce Barker, County Attorney, stated the amendment allows for electronic communication at Board Meetings. Commissioner Kirkmeyer thanked Mr. Barker for working alongside the Board through emergency situations. Commissioner Kirkmeyer moved to approve said emergency ordinance. The motion was seconded by Commissioner Ross, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Emergency Ordinance #2020-06 was approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:25 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dietnA) ( jduo;eik Weld County Clerk to the Board BY: eputy Clerk to the Board 'fY1:9„1„, Mike Freeman, Chair bara Kirkme f-Th Kevin D. Ross J Minutes, Wednesday, March 18, 2020 Page 4 2020-0900 BC0016 Hello