The URL can be used to link to this page

Browse Search

Home My WebLink About20202739.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, SEPTEMBER 9, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 9, 2020, at the hour of 9:00 a.m. =. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Assistant Controller, Chris D'Ovidio • MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of September 2, 2020, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. • PROCLAMATIONS: 1) NATIONAL PREPAREDNESS MONTH - SEPTEMBER 2020: Chair Freeman read the proclamation for the record. Roy Rudisill, Director of the Office of Emergency Management, thanked the Board for supporting the emergency management team, especially during the COVID-19 Pandemic Health Emergency, and expressed the importance of the emergency preparedness and planning practices coordinated between the Weld team and various parties. The Board, in turn, shared their confidence in depending on the communication and partnership the emergency management team has upheld in preparation for all types of emergency situations, as well as advocating for situational training inside and outside of one's daily routine. (Clerk's Note: The group gathered for a photo opportunity). IO/Q0 Minutes, Wednesday, September 9, 2020 Page 1 2020-2739 BC0016 WARRANTS: 1) GENERAL WARRANTS - SEPTEMBER 8, 2020: Commissioner James moved to approve the General Warrants, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. BIDS: 1) APPROVE BID #62000147, LEASED MOTOR GRADERS (QTY 11 - 36 MONTH LEASE) - DEPARTMENT OF PUBLIC WORKS (CONT'D FROM 8/31/2020): Rob Turf, Purchasing Department, shared staff's recommendation to reject the bid, as the cost benefit analysis determined it is in the best interest to the County to do a purchase option. Commissioner James moved to reject said bid, the motion was seconded by Commissioner Moreno, and it carried unanimously. 2) APPROVE BID #B2000157, AUDIT SERVICES - DEPARTMENT OF FINANCE: Mr. Turf stated seven (7) bids were received for the 2020-2021 year-end audit and the County is required to change audit firms after five (5) years, as the incumbent firm is not allowed to bid again. Mr. Turf shared staff recommends selecting the lowest bidder who met specifications, McGee, Hearne and Paiz, LLP, who were auditors in 2010-2014, for a total amount of $87,500.00 for the 2020 year-end audit and $90,500.00 for the 2021 year-end audit. Commissioner Ross moved to approve said bid, the motion was seconded by Commissioner James, and it carried unanimously. 3) APPROVE BID #B2000159, CLERK AND RECORDER FACILITY CABLING — DEPARTMENT OF INFORMATION TECHNOLOGY: Aleksei Churyk, Department of Information Technology, reviewed staffs recommendation to select GigaSpan Solutions, the low bidder meeting specifications out of the three (3) bids received, for a total of $54,916.00. Commissioner James moved to approve said bid, the motion was seconded by Commissioner Ross, and it carried unanimously. 4) PRESENT AND APPROVE EMERGENCY BID #62000180, BALLOT SORTING DEVICE AND DIGITAL SIGNATURE VERIFICATION SYSTEM — DEPARTMENT OF INFORMATION TECHNOLOGY: Sam Penn, Department of Information Technology, stated staff received two (2) bids, requested emergency approval due to the limited number of devices available to meet the October 19, 2020, deadline for use during the 2020 election, and introduced Runbeck Election Services as the low bidder selected by staff for a total amount of $257,000.00. Commissioner Moreno moved to approve said bid on an emergency basis. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. !__= 5) PRESENT BID #B2000163, DEPARTMENT OF HUMAN SERVICES BUILDING B CISCO NETWORK DEVICES — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Churyk presented the seven (7) bids received and stated staff will make a recommendation on September 23, 2020. 6) PRESENT BID #B2000164, CLERK AND RECORDER'S OFFICE BUILDING CISCO NETWORK DEVICES — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Churyk stated staff received eight (8) bids and will make a recommendation on September 23, 2020. 7) PRESENT BID #B2000166, VEHICLE WASH AND WELDING FACILITY - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the 13 bids received and stated staff will make a recommendation on September 23, 2020. 8) PRESENT BID #62000168, 4-H BUILDING AND EXHIBITION HALL KITCHEN HOOD REPLACEMENT - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated staff received three (3) bids and will make a recommendation on September 23, 2020. Minutes, Wednesday, September 9, 2020 Page 2 2020-2739 BC0016 _= NEW BUSINESS: 1) CONSIDER CONTRACT ID #4066 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - JOHANNA ARCE: Jamie Ulrich, Director of the Department of Human Services, introduced the new foster care provider in Greeley, Colorado. Commissioner Moreno moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer and it carried unanimously. • 2) CONSIDER CONTRACT ID #4080 SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - BENCHMARK SOLUTIONS, LLC, DBA BENCHMARK ANALYTICS, LLC: Sonja Kohlgraf, Sheriff's Office, shared staff's request for a new software to document and track training at a total cost of $19,500.00 per year. Commissioner James moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. • 3) CONSIDER STRUCTURE AGREEMENT FOR COMPENSATION FOR DAMAGE TO STRUCTURES WITHIN 200 FEET OF MINING ACTIVITIES AT LONE TREE CREEK AND AUTHORIZE CHAIR TO SIGN - C&H AGGREGATES, LLC: Bob Choate, Assistant County Attorney, detailed the gravel pit location and stated the agreement ensures the County is compensated for any damage caused to County Road (CR) 37. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. • 4) CONSIDER CONTRACT ID #4086 TASK ORDER AMENDMENT #1 FOR GEOTECHNICAL TESTING SERVICES FOR 2020 (BID #B2000066) AND AUTHORIZE CHAIR TO SIGN - TERRACON CONSULTANTS, INC.: Ryan Axtman, Department of Public Works, shared the task order completes the geotechnical testing and placement design services for the four (4) remaining projects, in the amount of $300,000.00. Commissioner Moreno moved to approve said amendment and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously. • PLANNING: 1) CONSIDER RESUBDIVISION, RES20-0006, TO MODIFY LOT LINES BETWEEN TWO (2) ADJOINING PARCELS, LOTS 6 AND 7, BLOCK J OF THE PURCELL TOWNSITE, TO ENSURE ALL STRUCTURES MEET THE MINIMUM SETBACKS AND OFFSETS IN THE A (AGRICULTURAL) ZONE DISTRICT - HOMESTEAD PROPERTIES, LLC, C/O MATTHEW MULLET, MEMBER: Kim Ogle, Department of Planning Services, summarized the site location and stated the request to modify the lot lines between Lots 6 and 7 of Block J of the Purcell Townsite to ensure all structures meet the minimum setback and offset requirements of the A (Agricultural) Zone District, specifying the improvements associated with Lot 6 meet such requirements. Mr. Ogle shared the applicant constructed a single-family residence and two (2) utility sheds on Lot 7, which encroach onto Lot 6. Mr. Ogle presented staff's recommendation for approval, as the request is in compliance with the Historic Townsite and Resubdivision requirements and the applicant owns both lots. Melissa King, Department of Public Works, reviewed the current access points and affirmed the Resubdivision does not increase the imperviousness of the site. Matthew Mullet, applicant, was available to answer any questions. No public input was provided. Commissioner Kirkmeyer moved to approve said Resubdivision. The motion was seconded by Commissioner Moreno and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, Wednesday, September 9, 2020 Page 3 2020-2739 BC0016 There being no further business, this meeting was adjourned at 9:29 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dat4) Weld County Clerk to the Board oreno, Pro -Tern BY: eputy Clerk to the Board Mike Freeman, Chair ScotJames ar.ara Kirkme Kevin D. Ross Minutes, Wednesday, September 9, 2020 Page 4 2020-2739 BC0016 ATTENDANCE LIST SPEAKING (YIN)? Hello