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Home My WebLink About20201957.tiffRESOLUTION RE: APPROVE CONTRACT AMENDMENT #4 FOR LOCAL PLANNING AND SUPPORT (PER CAPITA) AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Contract Amendment #4 for Local Planning and Support (Per Capita) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing upon full execution of signatures, and ending June 30, 2021, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Contract Amendment #4 for Local Planning and Support (Per Capita) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign and submit said amendment electronically. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 1st day of July, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditittio G: jd/4;&k. Weld County Clerk to the Board l�.unty Attorney Date of signature: Q7/(3/20 Mike Freeman, Chair Kevin D. Ross cc : HL (14L /T 07/30 f o 2020-1957 HL0052 J2 3771 Memorandum TO: Mike Freeman, Chair Board of County Commissioners FROM: Mark Lawley Deputy Director Department of Public Health & Environment DATE: June 26, 2020 SUBJECT: FY20-21 Local Planning and Support (Per Capita or OPPI) Contract Renewal, Amendment #4 For the Board's approval is Contract Amendment #4 between the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE) and the State of Colorado, acting by and through the Colorado Department of Public Health and Environment (CDPHE), Office of Planning, Partnerships and Improvement (OPPI). The purpose of this contract is to provide annual support for public health services, as established by the State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with Section §25- 1-512 C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. WCDPHE will participate in assessment and planning efforts at the state, regional, and local level facilitated by the Office of Planning, Partnerships and Improvement. These efforts shall include maintaining and improving local capacity to provide services as established by the State Board of Health. The required core public health services include Assessment, Planning and Communication, Vital Records, Communicable Disease Prevention, Investigation and Control, Prevention and Population Health Promotion, Emergency Preparedness and Response, Environmental Health and Administration and Governance. The Local Planning and Support (Per Capita) funding for the period of July 1, 2020, through June 30, 2021, will be an amount to not exceed $433,929, which is a funding increase of $1,340 from last year's contract. Assistant County Attorney, Karin MacDougal, has reviewed the terms of this contract and determined them to be acceptable. The Board approved placement of this contract amendment on the Board's agenda via pass -around dated June 26, 2020. I recommend approval of this FY20-21 Local Planning and Support (Per Capita) Task Order Contract Amendment #4. 2020-1957 DocuSign Envelope ID: ICAE4E5E-3112-448F-9E14-C7BFADE35D65 CONTRACT AMENDMENT 2019*0873 Amendment #4 State Agency: Colorado Department Of Public Health and Environment 4300 Cherry Creek Drive South Denver, Colorado 80246 Original Contract Number: 18 FAAA 97502 Contractor: Amendment Contract Number: Board of County Commissioners of Weld County 2019*0873 Amendment #4 (a political subdivision of the state of Colorado) 1150 "O" Street Greeley, Colorado 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 Contract Performance Beginning Date: Current Contract Expiration Date: The later of the Effective date or July 1, 2017 June 30, 2021 CONTRACT MAXIMUM AMOUNT TABLE Document Contract Number Federal Funding State Funding Other Funding Term (dates) Total Type Amount Amount Amount Original Contract 18 FAAA 97502 $0.00 $414,809.04 $0.00 07/01/2017 - 06/30/2018 $414,809.04 Amendment #1 19 FAAA 107503 $0.00 $419,783.00 $0.00 07/01/2018 - 06/30/2019 $419,783.00 Amendment #2 2019*0873 Amendment #2 $0.00 $432,589.00 $0.00 07/1/2019 - 06/30/2020 $432,589.00 Amendment #3 2019*0873 Amendment #3 $0.00 $84,889.22 $0.00 11/1/2019 - 06/30/2020 $84,889.22 Amendment #4 2019*0873 Amendment #4 $0.00 $433,929.00 $0.00 07/01/2020 - 06/30/2021 $433,929.00 Current Contract Maximum $1,785,999.26 Cumulative Amount Page 1 of 4 Amendment Contract Number: 2019*0873 Amendment #4 Ver 06.05.20 DocuSign Envelope ID: 1 CAE4E5E-3112-448F-9E14-C7BFADE35D65 Board of (a political subdivision for the Weld County CONTRACTOR County Commissioners of Weld County of the state of Colorado) use and benefit of the Department of Public Health and Environment c—DocuSigned by: kb, FV'w% i,t, FD6F8B&EDE7430... STATE Jared Colorado Department Jill Hunsaker OF COLORADO S. Polis, Governor of Public Health and Environment Ryan, MPH, Executive Director r--DocuSigned by: I1SA. ►`'t-i.a �, 2EDF870A1A7D4FC... By: Lisa McGovern, Procurement and Contracting Section Director 2020-06-29 Date: By: Signature Mike Freeman Name of Person Signing for Contractor Board of County Commissioners, Chair Title of Person Signing for Contractor 2020-06-29 Date: In accordance with §24-30-202 C.R.S., this Contract an authorized STATE Robert Jaros, is not valid until signed and dated below by the State Controller or delegate. CONTROLLER CPA, MBA, JD ,—DocuSigned by: e '-368F8AFC06514C4... By: Travis Yoder, Amendment Effective Date: Controller 2020-06-29 Page 2 of 4 Amendment Contract Number: 2019*0873 Amendment 64 Ver 06.05.20 &Zoaa - /957 v DADTTL'C DocuSign Envelope ID: 1CAE4E5E-3112-448F-9E14-C7BFADE35D65 This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown under the State Controller Signature. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown under the State Controller Signature or July 1, 2020, whichever is later, and shall terminate on the termination of the Contract or June 30, 2021, whichever is earlier. 4. PURPOSE The Parties entered into the agreement to Provide support for public health services, as established by the State Board of Health pursuant to §25-1-503(1 ), C.R.S. and in accordance with Section §25-1-512 C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. The district public health agency shall participate in assessment and planning efforts at the state, regional, and local level facilitated by the Office of Planning of Partnerships. These efforts shall include maintaining and improving local capacity to provide services as established by the State Board of Health. The Parties now desire to update the statement of work, renew for an additional term and change current Contract Maximum Total for the following reason: Renewal. 5. MODIFICATIONS The Contract and all prior amendments thereto, if any, are modified as follows: A. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown on the Signature and Cover Page for this Amendment. B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. Page 3 of 4 Amendment Contract Number: 2019*0873 Amendment #4 Ver 06.05.20 DocuSign Envelope ID: 1CAE4E5E-3112-448F-9E14-C7BFADE35D65 C. The Parties now agree to modify Exhibit J, Statement of Work, of the agreement. Exhibit, J, is deleted and replaced in its entirety with Exhibit, J, attached to this Amendment for the following reason: Renewal D. The Parties now agree to modify Exhibit K, Budget, of the agreement. Exhibit, K, is deleted and replaced in its entirety with Exhibit, K, attached to this Amendment for the following reason: To reflect new funding amounts for FY21 fiscal year. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Page 4 of 4 Amendment Contract Number: 2019*0873 Amendment #4 Ver 06.05.20 DocuSign Envelope ID: 1 CAE4E5E-3112-448F-9E14-C7BFADE35D65 EXHIBIT J STATEMENT OF WORK To Task Order - Contract Routing Number 18 FAAA 97502 Routing Number 2019*0873 Amendment #4 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. I. Project Description: Local public health agencies are essential to the provision of quality and comprehensive public health services throughout the state and are critical partners with the Colorado Department of Public Health and Environment in maintaining a strong public health system. Each local public health agency shall assure the provision of Core Public Health Services within their jurisdiction. The scope of the provision of each Core Public Health Service is determined at the local level, and may differ across agencies based on community needs, priorities, funding and capacity. The Office of Planning, Partnerships and Improvement and the local public health agency are accountable in assuring state moneys are being used effectively to provide Core Public Health Services. II. Definitions: 1. CDPHE: Colorado Department of Public Health and Environment III. Work Plan: A. Local Core Public Health Services Goal #1: Strengthen Colorado's public health system by ensuring core public health services are available statewide. Objective #1: No later than the expiration of the contract, the contractor shall provide support for Core Public Health Services. Primary Activity #1 The Contractor shall provide or assure the provision Core Public Health Services within their jurisdiction. Sub -Activities #1 1. The Contractor shall comply with the Core Public Health Services Rule 6 CCR 1014-7 and Colorado State Board of Health Rules 6 CCR 1010-7, 6 CCR 1010-6. These documents are incorporated and made part of this contract by reference and is available on the following website http://www.sos.state.co.us/CCR/NumericalDeptList.do. Primary Activity #2 The Contractor shall prepare reports. Sub -Activities #2 1. The Contractor shall prepare an annual report. Standards and Requirements 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates. CDPHE will send notification when updates are made. 2. The Contractor shall participate in assessment and planning efforts at the state, regional and local level facilitated by the Office of Planning, Partnerships and Improvement.The Contractor shall utilize the Colorado Health Assessment and Planning System (CHAPS) guidance as a technical assistance resource for all activities. These efforts shall assist in defining the core services delivery appropriate to meet local needs and in identifying strategies to improve local health outcomes.This information is located on the CDPHE local public health and environmental resources website https://www.colorado.gov/cdphe- lpha and is incorporated and made part of this contract by reference. 3. The Contractor shall be guided by Colorado Minimum Quality Standards for Public Health Services 6CCR 1014-9. This document is incorporated and made part of this contract by reference and is available on the following website: http://www.sos.state.co.us/CCR/Welcome.do. Page 1 of 2 Amendment Number: 2019*0873 Amendment #4 Ver. 06.01.20 DocuSign Envelope ID: 1CAE4E5E-3112-448F-9E14-C7BFADE35D65 EXHIBIT J 4. The Contractor shall contribute funding for its local health services as determined necessary by the Contractor to meet their local health needs. 5. CDPHE will compile data that has been provided by the Contractor to other CDPHE programs to verify services provided or assured. Expected Results of Activity(s) Increase or maintain core public health services within the Contractor's jurisdiction to meet local needs. Measurement of Expected Results 1. Data provided in the Contractor annual report provides evidence of the services provided or assured through another local public health agency and how these core services are funded. Additional data is provided at the program level to CDPHE. Completion Date Deliverables 1. The Contractor shall submit an annual report electronically to the Administrative Manager in a format provided by the Office of Planning, Partnerships and Improvement. No later than April 30 B. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the Office of Planning, Partnerships and Improvement's Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports, site visits and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. C. Resolution of Non -Compliance: The Contractor will be notified in writing within (7) calendar days of discovery of a compliance issue. Within (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 2 of 2 Amendment Number: 2019*0873 Amendment #4 Ver. 06.01.20 DocuSign Envelope ID: 1CAE4E5E-3112-448F-9E14-C7BFADE35D65 Exhibit K BUDGET To Task Order - Contract Routing Number 18 FAAA 97502 Routing Number 2019*0873 Amendment #4 I. Entity Name: Weld County Department of Public Health & Environment II. Bud et: Quarter Local Planning and Support Amount TOTAL Payment July 1 through September 30, 2020 $108,482.25 $108,482.25 October 1 through December 31, 2020 $108,482.25 $108,482.25 January 1 through March 31, 2021 $108,482.25 $108,482.25 April 1 through June 30, 2021 $108,482.25 $108,482.25 Total $433,929.00 $433,929.00 Page 1 of 1 Amendment Number: 2019*0873 Amendment #4 Ver. 06.01.20 New Contract Request Entity Information Entity Name* COLORADO DEPT OF PUBLIC HEALTH -ENVIRONMENT Entity ID* @00001926 Contract Name * CDPHE LOCAL PLANNING AND SUPPORT (OPPI/PER CAPITA) CONTRACT AMEND#4 FY21 Contract Status. CTB REVIEW Contract ID 3771 Contract Lead TGEISER New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # tgeiser©co.v,eid.co us Contract Description * TASK ORDER CONTRACT AMENDMENT #4 FOR FY20-21 LOCAL PLANNING AND SUPPORT -PER CAPITA;OPPI Contract Description 2 PREVIOUS TASK ORDER; 2019'0673 AMENDMENT #3:. 2019`0373 AMENDMENT #2. 19 107503 ORIGINAL TASK ORDER 10 97502 Contract Type* CONTRACT Amount * „4333 929.00 Renewable* NO Automatic Renewal NO Grant YES IGA NO Department HEALTH'. Department Email CM-Health@.weldgov com Department Head Email CM-Health- DeptHead@weld€gor.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYA I ! ORNEYCOVELD GOV. COM Grant Deadline Date If this is a renewal enter previous Contract ID 3203 ff this is part of a MSA enter MSA Contract ID Requested 6OCC Agenda Date* 07/01/2020 Due Date 06/27/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date 07;01/2020 Review Date * 041 2012021 Renewal Date Termination Notice Period Committed Delivery Date Expiration Date* 0613012021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head TANYA GEISER DH Approved Date 00/29/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07f011202s0 Originator TGE6-SER Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date O6S29/2020 Tyler Ref # AG 070120 Legal Counsel BOB CHOATE Legal Counsel Approved Date 06129/2020 Hello