HomeMy WebLinkAbout20201205.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR HOMELESS VETERANS' REINTEGRATION
PROGRAM AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the Homeless
Veterans' Reintegration Program from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services, to the U.S. Department of Labor, Veterans' Employment and Training
Service, commencing July 1, 2020, and ending June 30, 2023, with further terms and conditions
being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Application for the Homeless Veterans' Reintegration
Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services, to the U.S. Department of Labor, Veterans' Employment and Training Service, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Karina Amaya, Department of Human
Services, be, and hereby is, authorized to submit said application electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of April, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d.,ectifoo
Weld County Clerk to the Board
Mike Freeman, Chair
Steve Moreno, Pro-Tem
AP
ounty Attor ey
Date of signature: 5 /° /a -O
cc.. H5D, 1} GT(8c/co)
5!20/2.0
2020-1205
HR0092
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: April 13, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Grant Application for Homeless Veterans'
Reintegration Program
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Application for Homeless Veterans'
Reintegration Program. Employment Services of Weld County (ESWC) received a funding
opportunity announcement for the Homeless Veterans' Reintegration Program (HVRP). The
purpose of the program is to provide services to reintegrate homeless Veterans into the labor
force by placing them into employment and, to stimulate the development of effective service
delivery systems that will address the complex problems facing homeless Veterans. Applicants
may apply for an amount of up to $500,000. The Department of Labor (DOL) will award grants
with a 36 -month period of performance, which DOL expects to begin on July 1, 2020, and end
on June 30, 2023.
The application deadline is Monday, April 27, 2020. With approval, the Department will
develop the application and submit it by the deadline.
I do not recommend a Work Session. I recommend approval of the Department to develop and
submit this grant application.
Mike Freeman, Chair
Scott K. James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; April 13, 2020 — Not in CMS
Page 1
2020-1205
OMB Number: 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF -424
' 1. Type of Submission:
Preapplication
' 2. Type
of Application: ' If Revision, select appropriate letter(s):
O New
Continuation
' Other (Specify):
►� Application
Changed/Corrected Application
I I
II Revision
* 3. Date Received: 4, Applicant Identifier:
5a. Federal Entity Identifier:
5b Federal Award Identifier:
I i
I
State Use Only:
7. State Application Identifier:
6. Date Received by State:
8. APPLICANT INFORMATION:
*a,LegalName: (Weld County Government
' b. Employer/Taxpayer Identification Number (EIN/TIN):
* c Organizational DUNS:
[84-6000813
10757579550000 I
d. Address:
* Streetl: 1150 0 Street
Street2: I
* City: (Greeley I
County/Parish: I I
"State. I CO: Colorado
I
Province: I
'Country. I USA: UNITED STATES
I
' Zip / Postal Code: 80632-0758
e. Organizational Unit:
Department Name:
Division Name:
[Department of Hunan Services 1
Employment Services of Weld Co
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Ms.
* First Name: IKarina
Middle Name: I
* Last Name: 1Amaya
Suffix:
Title: (youth & Adult Employment and Training Manager I
Organizational Affiliation:
I
` Telephone Number: 9704006763 Fax Number:
`Email: Ikamaya@weldgov.com
I
Application for Federal Assistance SF -424
* 9. Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant Type:
I
I
Type of Applicant 3: Select Applicant Type:
I I
* Other (specify):
* 10. Name of Federal Agency:
'Employment and Training Administration I
11. Catalog of Federal Domestic Assistance Number:
'17.805
CFDA Title:
HVRP
* 12. Funding Opportunity Number:
IFOA-VETS-20-01
" Title:
HVRP
13. Competition Identification Number:
F0A-VETS-20-01
Title:
HVRP
14. Areas Affected by Project (Cities, Counties, States, etc.):
I I
Md. Attachment
D tot Attachtrtent
teW Attachment
* 15. Descriptive Title of Applicant's Project:
ESWC HVRP funding will serve homeless or at -risk homeless Veterans ages 19+ with reintegration to
employment. The service delivery system will continue to he developed throughout Weld County.
Attach supporting documents as specified in agency instructions
Ad4Attachments`
t)eiete Attachments
View Attachments I
Application for Federal Assistance SF -424
16. Congressional
a. Applicant
Districts Of:
4th ]
' b. Program/Project 4th
Attach an additional list of Program/Project Congressional Districts if needed
( 1
i1dr, Attar rrlel't : = wets Att t el t :.
17. Proposed
' a. Start Date:
Project:
07/01/2020
*b End Date: 06/30/2023
18. Estimated Funding ($):
* a. Federal
' b. Applicant
*c.State
* d Local
' e. Other
* f. Program Income
*g.TOTAL
55'2,567.93
I
32,068.35
[
584,636.28
* 19. Is Application
a. This application
b. Program
Subject to Review By State Under Executive Order 12372 Process?
was made available to the State under the Executive Order 12372 Process for review on
is subject to E.O. 12372 but has not been selected by the State for review.
is not covered by E.O. 12372.
r c. Program
* 20. Is the Applicant
Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
No
and attach
• Yes •
If "Yes", provide explanation
Add AttacfimeM: 1 dlttient uia .Aitacttmerit
21. *By signing this application, I certify
herein are true, complete and accurate
comply with any resulting terms if I accept
subject me to criminal, civil, or administrative
(1) to the statements contained in the list of certifications** and (2) that the statements
to the best of my knowledge. I also provide the required assurances** and agree to
an award. I am aware that any false, fictitious, or fraudulent statements or claims may
penalties. (U.S. Code, Title 218, Section 1001)
or an Internet site where you may obtain this list, is contained in the announcement or agency
ril ** I AGREE 1
" The list of certifications and assurances,
specific instructions
Authorized Representative:
Prefix:
Middle Name:
` Last Name:
Suffix:
* First Name: 1Esthe r (
'Gas is:. 1
'Title: [Clerk to the Board I
' Telephone Number:
[970400 :226 1 Fax Number:
'Email' egesick@weldgov.com
* Signature of Authorized Representative:
* Date Signed
BUDGET INFORMATION - Non -Construction Programs
OMB Number: 4040-0006
Expiration Date: 02/28/2022
SECTION A - BUDGET SUMMARY
Grant Program
Function or
Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non -Federal
(d)
Federal
(e)
Non -Federal
(1)
Total
(9)
1.
SVRP
17.805
$
0.00
$ l 0.00!
$
552,567.93
$ I 32,068.35!
$
584,636.28
2.
l
I I
1 1
3.
t III
I !
4.
I I
I
)
5. Totals
$
552,567.93
$
32,068.35
$ 584,636.28
$ 0.00
$
0.00
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1
SECTION B - BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(1)
(2)
(3)
(4)
(5)
avxz
a. Personnel
$
239,505.37
$
$
$
$
239,505.37
b. Fringe Benefits
83,062.56
I
,
83,062.56
c. Travel
5,000.00
I !
I
I
5,000.001
d. Equipment
0.00
I
o.00l
e. Supplies
0.00
1
I
o.00
f. Contractual
0.00
I I
0.00
g. Construction
0.00
1
0.00
h. Other
225,000.00
1
225,000.00
i. Total Direct Charges (sum of 6a -6h)
552,567.93
I
I
I I
$
552,567.93
j. Indirect Charges
0.00
$
0.00
k. TOTALS (sum of 6i and 6j)
$
552,567.93
$
$
$
1
552,567.93
SI I
7. Program Income
$
I$I 0.00
$ I I
$
0.00j
$
Authorized for Local Reproduction
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1A
SECTION
C - NON-FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
(e)TOTALS
$'
Indirect, In -Kind, General Overhead and Operation Costs for the 3-
year period
$ I 0.001
(
$ 32,068.35
$ 0.00
$
32,068.35
9.
10.
11.
I 1
I 1
12.
TOTAL (sum of lines 8-11)
$ 0.00
$ 32,068.35
$ 0.00
$
32,068.35
SECTION
D - FORECASTED CASH NEEDS
13.
Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$ 184,132.39
$ 3,638.42
$ 50,860.99
$ 64,816.49
$
64,816.49
14.
Non -Federal
$ 10,689.451
. 2,672.36
2,672.36
2,672.36
2,672.37
15.
TOTAL (sum of lines 13 and 14)
$ 194,821.841$
I 6,310.781
$ 53,533.35
$ 67,488.85
$
67,488.86
SECTION E - BUDGET ESTIMATES OF FEDERAL
FUNDS NEEDED FOR BALANCE OF THE
PROJECT
(a) Grant Program
FUTURE FUNDING
PERIODS (YEARS)
(b)First
(c) Second
(d) Third
(e) Fourth
16.
3YRP, years 2 and 3
$ 182,250.06
$ 185,465.48
$
$
17.1
1 I
I
i
18.
19.
I
1
20.
TOTAL (sum of lines 16 - 19)
$ 182, 250.06
$ 185, 465.48
$
$1
1
SECTION F
- OTHER BUDGET INFORMATION
21.
Direct Charges:
22. Indirect Charges:
23.
Remarks:
Authorized for Local Reproduction
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 2
Budget Narrative
Employment Services of Weld County provides the following budget and match narrative for use
in conjunction with the SF -424A Budget Information Form (BIF). It is supplemental in nature to
the Budget Information Form and should not be considered a stand-alone document. For budget
specifics, please refer to the BIF.
The total of Homeless Veterans' Reintegration Program (HVRP) funds requested is $551,847.93
for the three-year life of the grant. Matching in -kind funding from ESWC cover indirect costs
associated with the cost allocation for the program.
Personnel: $238,785.37
Personnel costs are directly related to the program. The Adult Case Managers will work directly
with the Veteran in the delivery of services and coordinate activities for training, education, and
job sites to connect participants with employers during and after participation. The Youth -Adult
Employment and Training Manager and the Employment and Training Supervisor provide
program and operational oversite and evaluates and monitors program performance. Additional
personnel and resources will be leveraged with funds not related to HVRP. The total personnel
costs are based on three-year life of the grant and include salaries, and a 3% cost of living
increase in year two and three.
FTE
Requested
Position Title
3 -Year Wages
HVRP Amount
based on FTE
1
Adult Case Manager
$205,820.95
$205,820.95
0.05
Youth -Adult Employment and
Training Manager
$277,554.64
$13,877.73
0.10
Employment and Training
Supervisor
$190,866.90
$19,086.69
Total Salaries requested from HVRP for period of performance:
$238,785.37
Fringe Benefits: $83,062.56
Fringe benefits average 26.5% of base salaries to include healthcare, FICA, worker's
compensation, short term disability, and retirement benefits. The total fringe benefits costs are
based on three-year life of the grant and include 3% cost of living increase in year two and three.
FTE
Requested
Position Title
3 -Year Wage
Covered by HVRP
HVRP Amount
based on FTE
1
Adult Case Manager
$71,047.33
$71,047.33
0.05
Youth -Adult Employment and
Training Manager
$110,231.51
$5,511.57
.10
Employment and Training
Supervisor
$65,036.61
$6,503.66
Total Fringe funded by HVRP for period of performance:
$83,062.56
Travel: $5,000.00
No local travel will be necessary to implement this grant. Estimated Out -of -State Travel to attend
HVRP training as required within the grant: $5,000
Equipment: $0.00
No equipment will be necessary to implement this grant. ESWC staff will have access to
technology to support this initiative through existing resources.
Supplies: $0.00
No supplies will be necessary to implement this grant. ESWC staff will have access to supplies
through existing resources.
Contractual: $0.00
Employment Services does not propose to award a sub recipient.
Construction: $0.00
Construction is not required for the purpose of this grant.
Other — Participant Support Costs: $225,000
Tuition Assistance - $142,398
Tuition Assistance will be provided to 54 participants to facilitate them in obtaining
education and training.
Work Based Learning Wages — $55,377
6 participants will be engaged in work -based learning opportunities. It is anticipated
Veterans will be paid at the Colorado minimum wage rate of $12.00 per hour plus 7.65%
FICA ($12.92) or the prevailing wage. As participants in a program operated by ESWC,
Veterans placed in work experience (internship) opportunities will be covered under the
Weld County Workers Compensation (Weld is a self -insured County).
Supportive Services - $27,225
Supportive Services will be provided to participants when the need is determined and
reasonable. Supportive Services will be provided to enable Veterans to participate in their
required activities as related to HVRP. This may include transportation assistance, books
and supplies for education or training, specialized tools or safety equipment necessary for
employment, and childcare. Matching in -kind funds will be provided for life skills and
money management, and job club workshops.
Indirect Costs: $0.00
Matching in -kind funds associated with indirect costs will be allocated in accordance with the
Weld County Division of Human Services Cost Allocation Plan and will be covered by Matching
Non -Federal Employer Support Funds (ESF). This includes general overhead and operations
costs for the 3 -year period totaling $32,068.35 ($10,689.45 per year).
PROJECT NARRATIVE
Statement of Need
Employment Services of Weld County (ESWC) has a proven track record in implementing a variety of
projects and is, and historically has been, a leader and innovator in the state of Colorado regarding its
governance structure and the development and operation of employment and training programs. Weld County
was the first (September 9, 1975) and currently one of only two Colorado counties to adopt a Home Rule
Charter. In 1979, federal and state funded employment and training programs were merged administratively,
and this resulted in the Job Service (Wagner Peyser) and Work Incentive Programs being contracted by the
Colorado Department of Labor and Employment (CDLE) to the Weld County Board of County Commissioners
(BOCC) providing local control of the programs and allowing County personnel to operate the Job Service
(Wagner Peyser) allowing for the coordination of all federal, state, and local resources and joint policy making
decisions regarding employment and training initiatives and programs. Weld County Government, the Weld
County Workforce Development Board (WCWDB), and ESWC the American Job Center (AJC) and One Stop
Operator for the Weld County (Greeley Metropolitan Statistical Area or MSA) Region, delivers services under:
the Workforce Innovation and Opportunity Act's (WIOA) Title I and III; work components under the
Temporary Assistance for Needy Families (TANF) and Employment First (SNAP) programs; Community
Service Block Grant (CSBG) funds targeted to employment and training;; the Weld County Youth Conservation
Corps (WCYCC) which includes an AmeriCorps Crew Based program and the Training Innovation Growth
Hope and Training (TIGHT) youth corps serving adjudicated youth; services under the Migrant Seasonal
Farmworker Program (MSFW); the Chaffee Foster Care Independence Program (CFCIP); the Colorado Child
Care Assistance Program (CCCAP) to provide eligibility and the caregiver recruitment program Realizing
Economic Advancement through Caring Homes (REACH); and has developed strong collaborative working
partnerships with WIOA Title II and Title IV and other required partners under WIOA. In addition to the above -
mentioned programs, in 2019 ESWC was awarded $75,000 in Veteran's Service to Career Program funding.
This expands services to eligible Veterans, and their families, to address specific needs such as transportation,
Wage
housing, food, personal care items and mental health needs. This project is titled "Weld Project Salute" and is a
collaborative effort with the Northern Colorado Veteran's Resource Center (NCVRC). State legislators are
revisiting the long-term viability of the initiative in Colorado.
ESWC is choosing to serve Category 1 (HVRP), Homeless veterans (including Veterans who were
homeless at some point within the 60 -day period preceding the date on which the Veteran begins to participate
in the program); Veterans who, at the time of enrollment in the program, are "at risk" of homelessness within
the next 60 days; Veterans participating in the Department of Veterans Affairs Supportive Housing Program for
which rental assistance is provided pursuant to section 8(o)(19) of the United States Housing Act of 1937 (42
U.S.C. 1437f(o)(19)) or the Tribal HUD —VA Supportive Housing (Tribal HUD—VASH) program; Indians who
are veterans and receiving assistance under the Native American Housing Assistance and Self Determination
Act of 1996 (25 U.S.C. 4101 et seq.); Veterans described in section 2023(e) of Title 38 of the U.S. Code, and
any Veterans recently released from being incarcerated who are at risk of homelessness; and Veterans
participating in the Department of Veterans Affairs Rapid Rehousing and Prevention program. Although the
proposed target area encompasses the entirety of Weld County (Greeley MSA), it should be noted that the
designated Opportunity Zones are in Evans (80620), Greeley (80631), Hudson (80642) and Dacono (80514)
Colorado. Two of the four Opportunity Zones are non -urban service delivery areas and the other areas are
urban; however, the majority of Weld County is considered non -urban due to its expansive square mileage. The
Greeley MSA inclusive of zip codes are: 80610, 80611, 80603, 80612, 80514, 80615, 80620, 80520, 80530,
80621, 80622, 80623, 80624, 80631, 80632, 80633, 80634, 80638, 80639, 80729, 80732, 80642, 80534, 80643,
80644, 80645, 80504, 80646, 80542, 80543, 80742, 80648, 80650, 80651, 80652, 80546, 80754, 80550, and
80551.
The total planned number of eligible Veterans that will be enrolled by the project annually in Weld
County is 25. To determine the knowledge and skills needed to meet the demand of employers in the region,
data was pulled regarding the most in -demand skills and qualifications by comparing the frequency of skills and
qualifications present in job postings. In reviewing the top common skills, customer service, sales, management,
communications, and a valid driver's license are most frequent in job postings. The top qualifications that
2IPage
employers are seeking are Commercial Driver's License, Certified Nursing Assistant, Licensed Practical Nurse,
Tanker Endorsement, and Automotive Service Excellence Certification, to name a few. To determine the
employment needs of businesses in the region, data was pulled regarding the most frequently posted positions.
Occupations that support the information gathered in the analysis of the top ten industries include Heavy and
Tractor -Trailer Truck Drivers, Registered Nurses, Retail Salespersons, Customer Service Representatives, and
Sales Representatives, Wholesale and Manufacturing.
Due to the COVID-19 pandemic, the number of at -risk homeless Veterans will likely increase
substantially. Although the lasting effects are still unknown, homeless Veterans, or at -risk of homeless
Veterans, are a vulnerable population needing services. In January 2020, the U.S. Department of Housing and
Urban Development (HUD) named Larimer and Weld counties the fourth CoC in Colorado. Known as the
Northern Colorado CoC, data prior to 2020 was combined with the Colorado Balance of State CoC. While
participating in the Colorado Balance of State CoC, the region had already implemented mandated activities
like the Point -In -Time Count, a count of sheltered and un-sheltered people experiencing homelessness on a
single night, and Coordinated Assessment and Housing Placement System (CAHPS) which is a community -
wide process that connects those who experience homelessness with appropriate housing and resources.
Volunteers of America (VOA), working in conjunction with the Continuum of Care in the Northern Colorado
region, report that under these initiatives since 2016, 501 Veterans were assessed and 382 were housed,
indicating a 76.24% success rate. Approximately 47.5% of those Veterans identified Weld County as their place
of residence.
The diversity in population makeup and the mix of industry sectors make Weld County distinct from
other Colorado counties and regions. To determine the employment needs of businesses in the region, the
WCWDB pulled data regarding the industry growth comparison from 2020 to 2024. Mining, Quarry, and Oil
and Gas Extraction anticipate a 20% increase, Accommodation and Food Service 12%, Construction 11%,
Other Services (except Public Administration) 11%, and Health Care and Social Assistance 9%. As a top
producer of Crude Oil in the state, the value related to Colorado Natural Resources and Mining continues to be
of importance to Weld County. According to the Leeds School of Business Economic Report for 2020,
3[Page
horizontal drilling and hydraulic stimulation continues to be an integral part of Weld's oil and gas activity. Of
the approximate 180,000,000 barrels of oil produced statewide in 2019, Weld County was responsible for nearly
160,000,000 of the production (88%). With 87% of the permits requested for this type of drilling being located
within Weld, in 2019, the Board of County Commissioners approved the establishment of the Weld County Oil
and Gas Energy Department. The cornerstone of Weld's growing health sector is the regional 378 bed North
Colorado Medical Center (NCMC) located in Greeley. Part of the Banner System: NCMC was named in 2017
as one of America's 50 Best Hospitals. Healthgrades America's Best HospitalsTM determined that NCMC was
in the top 1% for providing overall clinic excellence consistently for at least six consecutive years. Most
recently, NCMC received excellence awards for Critical Care, Pulmonary Care, and Stroke Care. Key NCMC
services include: Heart and Cancer Care, Trauma and Emergency Care, Surgical Care and Women's Health plus
a full range of specialty services including a regional burn unit and hyperbaric medicine facility. Air Life of
Greeley provides immediate emergency transport with a 300 -mile radius. The University of Colorado Health
offers additional health options. UCHealth Greeley Hospital opened their doors on July 3, 2019. The 50 -bed
acute care hospital is in West Greeley with the following services available: Advanced cardiac services, birth
center with special care nursery, 24/7 retail pharmacy, imaging and laboratory services, emergency department
with Level III trauma, a catheterization lab, and inpatient medical surgical care. The manufacturing sector is a
large sector in Weld and is 8th in percentage of growth between 2020 and 2024. This sector includes a wealth of
companies producing a wide variety of products focused primarily in food manufacturing, wood products,
chemical manufacturing, plastics/rubber products, fabricated metal products, machinery manufacturing,
electrical equipment/components, transportation equipment and miscellaneous manufacturing. Key
manufacturers include: JBS, Vestas Blades and Nacelles (note: of the 4 production facilities located in North
America, two are in Weld County), Carestream Health, Leprino Foods, Sparton Medical Systems, PTI Group,
Advanced Forming Technologies, etc. Although Agriculture comes in at number ten in growth between 2020
and 2024, it continues to be a driver of the economy. Weld County is roughly 2.5 million acres of which
approximately 75% of the expanse remains devoted to farming and livestock production. Weld County accounts
for 27% of sales statewide and is more similar economically to large agricultural producing counties of
4IPage
California's Central Valley. Weld County continues to take a leading role in agriculture production exports in
the state for beef cattle, grain, sugar beets, and is the state's leading dairy producer. Agriculture continues to
thrive for Weld County with the market value of products topping more than $2 billion in sales in 2017
according to census findings. A trend to follow is small farms, revenue less than $2,500, as they account for
47% of the farms in Weld County.
Located in the north central part of the state, Weld County is bordered on the north by Wyoming and
Nebraska and on the south by the Denver metropolitan area. Covering 4,016 square miles, it is the third most
extensive County in the state and its estimated 2019 population of 322,431 makes it the ninth most populous of
the 64 counties in Colorado and has been identified as one of the fastest growing MSAs in the nation. Being
unique in size, the County does not have a public transit system contributing to homelessness elements.
Communities of Weld County have come together to positively address and affect the emergent need of
affordable housing and transportation within Weld County.
Census population estimates for Weld County on July 1, 2019, estimate 10.5% of persons in poverty.
This is higher than the estimate for Colorado, 9.6%. According to the CDLE, through March 2020, Weld
County's unemployment rate is 4.6%, not seasonally adjusted. Due to the COVID-19 pandemic, Weld County
has received several Worker Adjustment and Retaining Notifications (WARN) and anticipates an increase in the
current unemployment rate and the number of persons in poverty in this unprecedented time. Despite
historically having one of the most affordable housing stocks in Northern Colorado, the Greeley -Weld County
area has not been immune to the rising home costs and affordability problems seen across the state.
Notwithstanding the lower unemployment rates seen both Nationally and locally before COVID-19, one of the
most significant problems in housing affordability in the Weld County area is incomes have not kept pace with
the rising cost of housing. Being a predominantly working-class community, the high cost of housing in the
Weld County area results in many citizens needing to pay a disproportionate amount of their income for
housing. Families are often forced to choose between rent over food, health care and necessities. The National
Low -Income Housing Coalition has noted that 74% of families with extremely low-income renter households
with severe cost burden are spending more than 50% of their income on rent and utilities. As noted in the 2016
Wage
Weld's Way Home initiative, an individual would need to work approximately 80 hours per week at minimum
wage to afford a 1 -bedroom apartment in Colorado. It has been identified that Weld County is the 4th most
expensive housing market in the nation; there is now a need for approximately 3,800+ more affordable housing
units for the most vulnerable families in Weld County. This emphasizes a severe lack of housing for lower
income bracket individuals, as well as for those in higher income brackets.
In response to the COVID-19 pandemic, the Weld County Board of County Commissioners (BOCC)
have been supportive of the Housing Navigation Center (Cold Weather Shelter) hosted by United Way of Weld
County. The previous location of the shelter did not provide adequate social distancing for the individuals
staying there. The BOCC was able to solidify a new location for the shelter in a Weld County building allowing
individuals to spread out a minimum of 6 feet apart. The shelter was due to close April 15th; however, the
BOCC again solidified a Weld County building nearby to move the shelter one final time. The Weld County
Youth Conservation Corps assisted with the move of the shelter both times and will continue to provide support
as needed.
Expected Outcomes and Outputs
The goal of the services and activities proposed under this project is to address Weld's homeless or, at -
risk of homeless, Veteran population through 1) Co -Enrollment into other programs as applicable; 2) Education
and Training; 3) Work -Based Learning (WBL); and 4) Retention of employment after exit. Weld County is
committed to exceeding the performance standards outlined in the averages derived from the PY 2018 actual
HVRP outcome data reported. Although two of the opportunity zones may be considered urban, Weld County
does not fall into one of the 75 largest MSAs determined by the Bureau of Census. First -year performance
goals, specifically the second quarter and fourth quarter unsubsidized employment and second quarter median
earnings is expected to report out in the second year.
Cost Per Enrollment
$3,000.00
Placement Rate for All Exiters
65%
Average Hourly Wage at Placement
$12.95
Wage
Placement Rate for the Chronically Homeless
63%
Project Design:
Participant Outreach, Recruitment, and Engagement: Having one Case Manager who is dedicated to
working specifically with the Veteran population, in addition to holding office hours each week at the NCVRC,
has shown a significant increase in Veteran enrollment into the Adult programs. In program year 2017, the total
number of eligible Veterans enrolled in Workforce Innovation and Opportunity Act (WIOA) programs was 20;
alternatively, in program year 2018, the total number of eligible Veterans enrolled in WIOA programs increased
to 53 with the support from the Veterans Service to Career Grant. With funding provided by HVRP, ESWC
would have the opportunity to further increase the number of eligible Veterans served. This will be done by
continuing to have one designated Case Manager at NCVRC who will determine eligible Veterans for the
program through referrals made by NCVRC and VOA staff. ESWC has two Disabled Veterans' Outreach
Program (DVOP) Specialists that are co -located from the CDLE. They will maintain outreach, recruitment and
engagement activities on the University of Northern Colorado and Aims Community College campuses in
addition to attending Stand Down events, partner with Weld County Veterans Services, and attend quarterly
Veterans — Training, Resources and Collaboration (V-TRaC) meetings. Each Veteran that comes into ESWC
receives Priority of Service and is triaged through the Resource Room (Wagner Peyser) to determine the need
for services through either the DVOP and/or a WIOA Case Manager. Through the initial assessment, a Veteran
is given a non -threatening and consistent understanding on their need for supportive services which could
include basic survival needs. The initial assessment process will be described, in detail, in the next section.
These proven outreach, recruitment and engagement strategies will continue to prosper with funds received
through HVRP.
Intake and Assessment: Once a Veteran is referred to the WIOA Case Manager, intake is completed
which identifies demographic, eligibility information and supportive service needs. Upon initial assessment,
various computerized assessments are administered through the Assessment and Learning Center within ESWC
to determine information about the participants' interests, aptitudes, and essential workplace skills and abilities.
7IPage
The Adult Basic Education assessment will be given if a participant has less than a bachelor's degree which will
determine their basic skill levels in reading and math. The Workplace Readiness Credential (WRC) will be
given to participants to ensure their aptitude of soft skills as they are highly desired in the workplace. If an
individual does not receive a score that is required to obtain the WRC, they will have the option to remediate in
specific areas to increase their knowledge allowing them to re -test and obtain the credential proving to
employers they are proficient with soft skills. The Personal Responsibility and Success Profiler assessments
measure a participant's level of personal investment and the feasibility of retaining success once employment is
obtained. If a participant has shown an inconsistent work history, the Job Readiness Training, consisting of Job
Keeping or Job Seeking, will be offered to improve their skills to maintain a consistent work history in the
future. The CareerScope assessment is given to participants to identify a variety of interests and aptitudes they
have which will assist in forming a realistic employment goal. After intake and the initial assessment, a
comprehensive assessment is completed which identifies a Veterans' employment and training goals and
available services to assist them in gaining and retaining employment. Computerized assessments are
reviewed/interpreted with the participant prior to making a Comprehensive Assessment and Individual
Employment Plan (CA/IEP). In the CA/IEP, Case Managers will identify information about an individuals'
medical, social and environmental needs as well as behavioral and cognitive status; this will be discussed below
in the Employment and Training subsection.
Employment and Job Training: A Comprehensive Assessment and Individual Employment Plan
(CA/IEP) is completed with each participant. The information identified in the CA/IEP helps map a feasible
employment and training plan that encompasses a Specific, Measurable, Achievable, Realistic, and Timely
(SMART) employment goal, work history, education, services needed to obtain their employment goal (job
search, workshops, occupational training, WBL, etc.), supportive service needs, pre -vocational needs, financial
budget, challenges to employment, outside resource referral(s), and a contract outlining the program guidelines,
expectations and willingness to participate. Labor Market Information (LMI) is heavily considered when
creating an employment goal to ensure in -demand occupations are present in the area and the employment goal
is realistically attainable. This is done by researching websites such as: www.onetonline.org,
Wage
www.colmigateway.com, www.careerscope.org and www.careerinfonet.org. All participants will have the
option to attend workshops and can work one-on-one with a staff member to assist with resume preparation,
interviewing skills, job searching, and transferrable skills. They also can use Virtual Job Shadowing through
Connecting Colorado, the state data management system, to explore potential desired careers based on a
participant interests and aptitudes. Of the 75 participants projected to be enrolled in HVRP by 2023 with
ESWC, at least 60 of those will participate in at least one job -training program over the three years. The
majority will participate in occupational skills training, upgrading or retraining activities, or customized job
training. Some participants will have the option to receive Work -Based Learning services which could include ,
On -the -Job Training or a work experience.
Linkages and Supportive Services: Supportive Services will be provided to enable Veterans to
participate in their required activities as related to HVRP. This may include transportation assistance, books and
supplies for education or training, specialized tools or safety equipment necessary for employment, and
childcare. As discussed previously, ESWC has numerous supportive services in house in addition to the existing
community partnerships which include North Range Behavioral Health, Sunrise Community Health, Division of
Vocational Rehabilitation (DVR), Intervention Community Corrections System (ICCS), 19th Judicial District,
Colorado State Parole, Guadalupe Shelter, Housing Navigation Center, Weld Food Bank, NCVRC, Volunteers
of America, Northern Colorado CoC and the Community Services Block Grant (CSBG). Weld County
Department of Human Services (DHS) has a Funds Distribution Group that confirms all other outside resources
have been accessed prior to distributing any in-house supportive service funds. This process ensures no
duplication of services and maintains a high-level of fiduciary responsibility.
Employment Adjustment Services: Employment adjustment services will be provided prior to the
participant exiting the program as well as after exiting the program. Participants will be made aware of the
availability of the follow-up services and should understand that there will be a certain number of contacts that
will occur. Follow-up contact will be based upon individual need and structured to best serve the individual.
The case manager will contact participants at minimum monthly to provide any on -going assistance identified
during those contacts. Some assistance that may be needed could include, but is not limited to, vocational
91 Page
guidance on adjusting to work schedules and new environments, working well with peers and supervisors, how
to enhance customer service skills, working through troublesome situations, and conflict resolution and/or
problem solving. Participants who exit the program will be provided follow-up services, as appropriate, for a
minimum of twelve months unless the participant declines further contact. If allowed, participants who exit the
HVRP to unsubsidized employment may be eligible to receive services which assist them in making the
transition to work as well as to enable them to maintain their employment. In addition to providing valuable
customer service, follow-up services can also be used to ensure that performance standards are met. Through
systematic follow up with clients, case managers can assure that the participant is aware of the services
available to them, that the participant knows the services that were provided to them by the program, that the
participant is working the 2nd and 4th quarters after exit, and that the participant feels that the program and
services provided were of value.
Employer Engagement: ESWC currently uses the provider Economic Modeling Specialists Inc.
(EMSI) to obtain timely LMI. The data provides trends within the workforce which is then analyzed to
determine the focus of expended training dollars. Outreach to employers can be accomplished in multiple
ways. Outreach includes personal outreach to individual businesses by ESWC staff; coordinated outreach with
partner agencies, such as the Division of Vocational Rehabilitation (DVR); mass outreach to employers within
targeted sectors, such as construction; through email newsletter updates titled "Did You Know"; and mass
outreach to employers through the use of the ESWC website. ESWC maintains excellent business relationships
throughout the county and employers are provided information through presentations at Chambers and
Economic Development meetings and through their respective email newsletters. Additionally, the WCWDB
and its three sub -committees all have business representation and is an excellent forum for employer
engagement. Those three sub -committees are: Awareness; Youth and Public Partners (for WIOA mandated
services). Career pathways may be used to help employers better understand the path an employee is able to
take in their career. A pathway may also help a potential employee understand what is required to begin on a
path within a certain industry. A career pathway is an option to identify what additional training needs to be
accomplished for a candidate to be successfully employed. A clearly defined career path will support employers
10IPage
by creating a more employable workforce. Often, the path may include WBL opportunities such as internships,
job shadowing, On -the -Job Training or Registered Apprenticeships.
Organizational, Administrative, and Fiscal Capacity: ESWC's mission is: "To keep the workforce
system responsive to employers, employees and job seekers". ESWC has a long history of staffing and
administering Employment and Training programs made available through the U.S. Department of Labor.
ESWC consistently meets or exceeds prescribed performance outcomes for each of the related programs to
include the Workforce Investment Act (WIA) and currently the Workforce Innovation and Opportunity Act
(WIOA). In the mid 1990's ESWC responded to the state's initiative to determine how best to structure and
create a One -Stop Workforce system. To determine how the state could best develop a One -Stop environment,
representatives from the Governor Romer administration visited numerous areas across the state to view and
assess how programs and services were structured and provided. After visiting Weld County and viewing the
numerous programs operated by Employment Services, as well as our organizational structure, the Governor
determined that all workforce areas across the state should have the flexibility to structure employment
programs in a way that best met local needs, while providing local structure and control similar to the Weld
County model (chart below).
11IPage
EMPLOYMENT SERVICES OF WELD COUNY
Organizational Staff Chart
Service Delivery Sites
315 N 11th Ave Bldg. B Greeley, CO 80631
2950 9th St Fort Lupton, CO 80621*
Employment First & MIS Consultant
Dora Lara
Workforce Director
Lora Lawrence
ESWC Support Specialist
Heather Roberts
Client Data System
Unit
Assessment &
Learning Center
Business
Services
Child Care
Veterans
Employment and Training
Programs
EF/TANF Programs
Manager
Briana Davies
Manager
CeCe Moreno
Manager
CeCe Moreno
REACH Supervisor'
Anna Korthuis
Eligibility
Supervisor
Maria Herrera
Disabled
Veterans
Outreach
Program
Manager
Karina Amaya
Employment and Training
Supervisor
Tracey Brookover
WCYCC Supervisor
Holly Bernhardt
VT Program Specialist
Greg Cordova
Manager
John Kruse
TANF Supervisor
Julie Atkinson
Ari Macias
Claudia Cabral
Lupita Guadarrama*
Josefina Marquez
Lidia Gonzalez
Margii Crackel
Nancy Hunnicutt
Pat Curts
Patti Wolff
(1) Work Experience
Kris Armstrong
Anne Wolney
Ivan Contreras*
Elvira Gonzalez
Amber Duchaine
Efrain Cano
Juanita Segura
Judith Bush'
Shanna Pratt
Norma Sotelo
Sylvia Flores
Shawnda Kozanecki
Judith Baptiste
Tim Marquart*
Sharon Lindell*
YOUTH:
TANF:
Jasmin Dominguez
Leslie Galindo -Salazar
Nereyda Williams*
Nora Myers
David Woolman
Terry Williams
Erik Acosta
ADULT:
Brittiny Vasquez
Karla Masters
Maria Chavez*
Misty Falk
Tracy Jacks
Tabitha Locke
Francinette Holokahi
Margarita Marquez
Employment First:
Charlotte DeBrock
Christina Arnold*
Helen Freese
Shelby Clark
Tammy Winter
Jazmine Gonzalez
Vacant
Nancy Sanchez
Theresa Joseph
(1) Work Experience
Special Projects MIS
Wagner-Peyser
MSFW
RESEA
FLC
The lab operates on a
fee for service basis
and is self-sustaining
Special Projects
Wagner-Peyser
WIOA
MSFW
CCCAP
State Positions
WIOA Youth/Adult
Chatce
AmeriCorps
TIGHT Corps
TANF
Special Initiatives / Grants
TAA
Employment First
TANF
STEP
*South County Staff
tCo-location with CDLE +REACH Team Blue — WCYCC Green - Bilingual Team Revised 4/2020
12IPage
Past Performance — Programmatic Capability: Weld County, through ESWC, has been on the cutting
edge for innovative employment and training programs designed to best meet local needs while serving a broad
spectrum of customers. Past performance indicators confirm that ESWC is well positioned to respond quickly
and effectively upon notice of award. ESWC's past performance metrics and spending rate analysis on a prior
grant is attached and titled "Chart of Past Performance".
Opportunity Zone: There are four opportunity zones located in Weld County. These are addressed in
detail in the abstract and statement of need.
Budget and Budget Narrative: Please refer to the attached Budget Worksheet and Budget Narrative.
13IPage
ABSTRACT
Employment Services of Weld County (ESWC) is applying for the Homeless Veterans
Reintegration Program (HVRP), Category 1, which is a new application. ESWC is located in
Colorado with two service locations, one in Greeley, and one in Fort Lupton. Covering 4,016
square miles, the target community is inclusive of 39 zip codes. The zip codes that are designated
Opportunity Zones are 80514 (Dacono), 80620 (Evans), 80631 (Greeley) and 80642 (Hudson).
For the performance period of July 1st, 2020 through June 30th, 2023, ESWC projects to
serve 75 homeless Veterans, or at -risk of being homeless Veterans with a total funding request of
$552,567.93. In each year, 25 Veterans will be served; 80% of the participants will receive
occupational skills training and two of those participants will be involved in a work -based
learning activity. Seven of the 25 Veterans will be exited and placed into employment by the
end of the first year.
Although not required, The Northern Colorado Continuum of Care and Colorado
Department of Labor and Employment have provided ESWC with letters of support which are
included in the attachment package. By receiving these letters of support in the midst of the
COVID-19 pandemic, our partners dedicated time to stress the urgency and importance of
serving Veterans who are homeless or at -risk of being homeless and know they can rely on
ESWC as a historically trusted agency to execute programs successfully.
COLORADO
Department of
Labor and Employment
Workforce Development Programs
633 17th Street, Suite 700
Denver, CO 80202-36601(303) 318-8000 I colorado.gov/cdle
April 17, 2020
Employment Services of Weld County
Attention: Karina Amaya
PO Box 1805
Greeley, CO 80632
Dear Ms. Amaya,
As the Director of Workforce Development Programs for the Colorado Department of Labor &
Employment, I offer my full support to Employment Services of Weld County (ESWC) on their
application for the Homeless Veterans' Reintegration Program grant.
As Colorado's state workforce agency, the Colorado Department of Labor & Employment houses the
Jobs for Veterans State Grant (JVSG) and we have two Disabled Veteran Outreach Program (DVOP)
specialists working at ESWC. In our statewide database of customers, Connecting Colorado, there
were 3,544 veterans receiving services in Weld County over the last 12 months. The JVSG is an
integral piece of how the ESWC serves veterans. ESWC staff and DVOPs work hand in hand to
consistently ensure that veterans receive Priority of Service and that their workforce needs are met by
our DVOP staff or local workforce center staff.
I also know that ESWC and our DVOPs work closely with the Northern Colorado Veterans Resource
Center, which provides wrap -around services and supports to complement our workforce assistance.
Through these robust partnerships, we can all come together to serve our Veterans to the very best of
our ability.
ESWC anticipates serving 75 Veterans with 80% participating in training, education, and/or work -based
learning opportunities. We are confident that ESWC will do everything they can to ensure they not only
meet, but exceed the goals for this grant and serve Homeless Veterans in Weld County. Together we
will support them on a career pathway that will allow them to provide for their families and to thrive and
prosper for years to come.
In partnership and appreciation,
Elise Lowe -Vaughn
Director, Workforce Development Programs
nocococ.org
Northern
Colorado
C'.o ttow mw o4 CcAt
April 17, 2020
Kia Mason
U.S. Department of Labor
Employment and Training Administration
Office of Grants Management
Ms. Mason,
The Northern Colorado Continuum of Care (NoCO CoC) is the local oversight and planning
body that addresses and prevents homelessness in Weld and Larimer Counties, Colorado. As
co-chairs of the NoCO CoC Governing Board, we write to express our support of Weld County
Department of Human Services Employment Services division's application for the Department
of Labor Homeless Veterans' Reintegration Program funds.
Weld County Department of Human Services provides essential supports for a large swath of
the Northern Colorado region. They are a member of the NoCO CoC, including being a MOU
partner for coordinated entry. One of the priorities of the NoCO CoC is to functionally end
veteran homelessness in our region. We are close to achieving this goal and the funding
provided through the HVRP would provide much needed resources to help homeless and at
risk veterans in Weld County find and maintain stable employment so that they can in turn
maintain stable housing.
Thank you for the opportunity to write a letter of support for the Weld County Department of
Human Services' request for this funding. If you have additional questions, please do not
hesitate to reach out.
Sincerely,
Ke. , Pooh,
Kelli Pryor
Northern Colorado CoC
Co -Chair, Governing Board
i e a4o
Melanie Woolman
Northern Colorado CoC
Co -Chair, Governing Board
OMB Approval 1293-0014
Expires 9/30/2019
Public Burden Statement • According to the Paperwork Reduetson Act of 1995. no persons arc required to respond to a collection of information unless such collection displays a valid OMB control number The valid OXIR control number for this information collection is 1293-0014 [he time required to complete this information
collection is 1 hour per response, including the time to review instructions. starch existing data sources. gather the data needed, and complete and review the information collection fhe obligation to respond is required to obtain or retain a benefit (313 t:.S.C 2021 and 2023) If you have any comments concerning the accuracy of the time
estimate(s) or suggestions for improving this form. please waste to U.S Department of Labor. Veterans' I?mploymcnt and I raining Sets ice. 200 Constitution \venue. X W , Washington D.C 20210
Attachment B (Competitive Grants Planned Goals Chart)
United States Department of Labor
Veterans' Employment and Training Service
PLEASE NOTE: Use the "Tab" key to navigate. Incorrect entries appear in a red font.
Applicant Name
Employment Services of Weld County
Name of Project
Weld Invests in Vets!
1. Planned Performance
a # of Eligibility Assessments
b. # of Participants Enrolled
c. # Placed in Trans.or Perm Housing
d. # Referred to VA for Benefits
e. # Placed into Employment (cannot be greater than u exits)
t. Average Hourly Wage at Placement
g. Placement Rate Overall (calculated: le/1j=rate)
h
Placement Rate for the Chronically Homeless (a subset of lg)
i, Cost Per Placement (calculated: le/4d=cost)
J -
k. # Earned Wages in the 2nd Full Quarter After Exit
I, Employment Rate in the 2nd Quarter After Exit (talc.)
in # Earned Wages in the 4th Full Quarter After Exit
n. Employment Rate in the 4th Quarter After Exit (talc.)
o Median Quarterly Earnings in the 2nd Qtr. After Exit
# of Exiters
2. Planned Training Activities
Unduplicated Count of Those Trained by the Quarter the
a. Participant First Received Training
b. % of Participants Trained (calculated cumulative percentage)
c. Class -Room -Training
d. On -the -Job Training
e. Occupational Skills Training
f. Apprenticeship Training
g. Upgrading and Retraining
h. Other Training
3. Planned Supportive Services
a. Job Search Assistance
b. Life Skills and Money Management
c. Counseling/Vocational Guidance
d. Job Club Workshops
e. Compensated Work Therapy
f. Tools/Fees/Specific Work Clothing/Boots
g. Other Supportive Services
4. Planned Expenditures
a. Participant Services
b. Admin Costs
c. Stand Down (requires prior approval from the Grant Officer)
d. Total Expenditures (calculated)
Period of Performance:
July 1, 2020 - June 30, 2023
Funding Amount:
S
552, 567.93
For the below homeless veteran
subgroups, enter the planned
percentage of total enrollments to be
served as stated in your application
narrative.
% of Total Planned
Enrollments
Chronically Homeless Veteran
0%
Female Homeless Veteran
0%
Homeless Veteran with Family
0%
IVTP Eligible
0%
If applicable, enter data for the follow-up periods covered by your grant.
Core Operation Year Goals (Not
Cumulative)
180 day F/U
270 day F/U
365 day Final
Total
Jul -Sep
Oct -Dec
Jan -Mar
Apr -Jun
90 day
F/U
0
5
10
10
_ 25
0
5
10
10
25
0
0
0
0
0
0
5
10
10
25
0
0
4
7
11
$0.00
$12.95
$12.95
$12.95
$12.95
0.0%
0.0%
80.0%
58.3%
Don't forget
to enter the
overall
65%
0.0%
63.0%
63.0%
63.0%
planned
63' c,
$0.00
$0.00
$16,204.12
$9,259.50
placement rate
for the
chronically
homeless
$16,739.31
0
0
5
12
17
0
3
6
9
0.0%
0.0%
60.0%
50.0%
52.9%
3
6
9
0.0%
0.0%
60.0%
50.0%
52.9%
$0.00
$0.00
$7,000.00
$7,000.00
Don't forget to enter overall »>
$7,000.00
0
4
8
8
20
0.0%
80.0%
80.0%
80%
0
0
0
0
0
0
0
1
1
2
0
4
7
7
18
0
0
0
0
0
0
1
2
2
5
0
0
0
0
0
0
5
10
10
25
0
5
10
10
25
0
S
10
10
25
0
3
5
5
13
0
0
0
0
0
0
3
S
5
13
0
3
4
5
12
$0.00
$12,363.00
$31,318.50
$31,318.50
$75,000.00
$3,638.42
$38,497.99
$33,497.99
$33,497.99
$109,132.39
$0.00
$0.00
$0.00
$0.00
$0.00
$3,638.42
$50,860.99
$64,816.49
$64,816.49
$181,132.39
VETS -700
Attachment 4b 1
Indirect Cost Rate Agreement
As a Government Entity, Weld County is not allowed to have a Negotiated Indirect Cost Rate
Agreement nor to claim a 10 percent de minimis rate.
Instead, Weld County Government has an Indirect Cost Plan which allocates costs based upon
program/grant activity. The Weld County Cost Allocation Plan is located through the following
link
https://cmtcm.co.weld.co.us/weldcm/eagleweb/downloads/20191280.pdf?id=DOC691S133.A0&parent
=DOC691S133
The Weld County Department of Human Services Plan is included on the following pages:
Attachment 4b 1
WELD COUNTY
DIVISION OF HUMAN SERVICES
COST ALLOCATION PROCESS
BY:
LEONARD BOTTORFF
FISCAL AND BUDGETING MANAGER
REVISED December 2018
S"I.3olt 1
Attachment 4b1
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith
and to the best of my knowledge and belief:
1. All the costs covered by this proposal revised December 2018, to establish
the cost allocation method for calendar year 2019 forward, are allowable and
in accordance with the requirements of OMB Title 2 Catalogue of Federal
Regulations Part 200 - Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards.
2. All costs covered by this proposal are properly allocable to the Federal
awards on the basis of a beneficial or causal relationship between the
expenses incurred and the awards to which they are allocated in accordance
with the applicable requirements. Further, similar types of costs have been
accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld
County
Division of Human Services
U/c_
Jamie Ulrich
Director, WCDHS
Attachment 4b1
WELD COUNTY DIVISION OF HUMAN SERVICES
COST ALLOCATION PLAN
PURPOSE
The purpose of this Cost allocation plan is to Outline, in writing, the methods and
procedures that Weld County Division of Human Services will use to allocate costs to
its various programs, contracts and grants.
BACKGROUND
Weld County Department of Human Services includes various federal, State and county
funded grants and contracts. The Divisions within Human Services include Child Support,
Child Welfare, Assistance Payments. Employment Services, Area Agency on Aging,
Business and Fiscal Services and Common Support. The three areas affected by the cost
allocation plan are Employment Services, Area Agency on Aging and Business and Fiscal
Services. Employment Services include the following grants and contracts:
Workforce investment Act Grant programs; Wagner/Peyser programs; Summer Job Hunt;
Employment First Food Stamp/Job Search Program; Workfare; TANF and TANF Hire
Colorado; TIGHT; AmeriCorps; PSI; various Department of Local Affairs contracts; and
the Educational Computer Lab. Area Agency on Aging incorporates Older American Act
funds into several senior programs. It also relies on USDA funds for senior nutrition
programs; Community Service Block Grant Funds for coordinating the senior volunteer
program;
Single Entry Point Funds; and Private Contracts for senior case management. Other
Human Service programs end funding include Community Service Block Grant and the
Commodity Supplemental Food program. Annual budgets for all DHS grants and funds
are incorporated in the Weld County Calendar Year Budget Book.
These grants require that DHS complies with OMB Title 2 Catalogue of Federal
Regulations Part 200 - Uniform Administrative Requirements, Cost principles, and
Audit Requirements for Federal Awards. This Cost Allocation Plan is based on the
definitions and requirements spelled out in OMB Title 2 Catalogue of Federal
Regulations Part 200- Uniform Administrative Requirements, Cost principles, and
Audit Requirements for Federal Awards.
Attachment 4b1
GENERAL APPROACH
The general approach of DHS in allocating Costs to particular programs, grants and contract is
as follows:
A) All costs identifiable with a specific program, grants or contracts are
charged directly to the benefiting program. This includes salaries and
benefits beginning with the December 16, of prior year payroll charged
through the PeopleSoft payroll time and labor distribution module.
B) Unassigned direct costs are assigned to cost pools and are allocated monthly
based on PeopleSoft time and effort distribution percentages. For example,
the percentages taken against the Employment Services cost pool relate only
to the collective distribution of time from
Employment Services staff and are allocated only to the programs served by
the Employment Services staff.
ALLOCATION METHODOLOGY
DHS uses five cost pools:
1) Employment Services Cost Pool
This pool is used to accumulate travel, operating, supply, contract, utility and
building repair/maintenance costs which cannot be directly allocated to a grant
or contract.
2) Area Agency on Aging Cost Pool
This pool is used to accumulate travel, operating, supply, contract, utility and
building repair/maintenance costs which cannot be directly allocated to a
grant or contract.
3) Administrative Cost Pool
This pool includes all travel, operating and supply costs associated with
administering all DHS programs which cannot be directly allocated to a
grant or contract.
4) WIOA Administrative Cost Pool
This pool includes all wages, benefits, travel, operating and supply costs
associated with administering all WIOA DHS programs which cannot be
directly allocated to a grant or contract.
5) Client Payroll Pool
This pool is used to accumulate all the client payroll expense, salary and fringe
benefits, from all Employment Services programs.
Attachment 4bI
EMPLOYMENT SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per
program is entered into a spreadsheet and applied to this pool of costs for monthly
allocations to grants served.
using the PeopleSoft time and effort distribution percentages, the time worked per
program is entered into a spreadsheet and applied to this pool of costs for monthly
allocations to grants served.
WIOA ADMINISTRATIVE CQST PO0.
using the General Ledger, the expenses charged to the WIOA programs are determined
and the payroll is distributed based on the percentages of grant expenses. Then the pooled
expenses are allocated using PeopleSoft time and effort distribution percentages. The
time worked per program is entered into a spreadsheet and costs are allocated to grants
served.
M NIST]1AT1VE CQT POOL
using the PeopleSoft time and effort distribution percentages, the time worked per
program is entered into a spreadsheet and applied to this pool of costs for monthly
allocations to grants served.
A bimonthly payroll log is sent from County Payroll. The Business and Fiscal Services
technician identifies, through work experience time sheets, what program each client is
associated with on the payroll log. A manual journal entry is done monthly to move the
salary and fringe benefits from the pool to the fund/grant that the client is directly
associated with.
GENE' CUNTINC2
Weld County uses a uniform classification of accounts for all general ledger departments.
Each grant or program is its own general ledger department (fund and organization
combination). All direct costs are charged directly to the particular department served. All
allocated costs are entered into the ledger by journal entry from the pools to the grant
departments. Each allocated line item is coded so it can be identified as to cost pool source.
Each expense, whether direct or allocated, is also coded with a program code to charge it
against the cost category defined by the grant.
REPORTING
Most grant programs are on a monthly reporting. Each general ledger department is printed
for the time period to report. The department carries the calendar year-to-date totals for each
Cost category of expenses. Monthly reports are derived from the difference between Current
year-to-date and previous year-to-date totals. The balance
Attachment 4b I
for the cost category is transferred to the report for the current period. The ledger report is
the documentation of costs and backup to reported expenditures.
ADMINISTRATIVE LIMITATIONS -
Administrative limitations are defined by 20 CFR667.210-220 for One -stop Grants. See
attachment from TAG.
U.S.
FUNDING
DEPARTMENT
OPPORTUNITY
OF
LABOR
ANNOUNCEMENT:
-EMPLOYMENT
(ETA)
FINANCIAL
AND
SYSTEM
ADMINISTRATION
ASSESSMENT
TRAINING
SECTION
A: PURPOSE
following
(1)
(2)
(3)
(4)
covered,
The financial responsibility
authority to expend public
criteria as contained
Accounting records
and the expenditure
of funds for each grant.
Entries in accounting
be readily located.
The accounting system
The accounting system
check the accuracy
prescribed management
of grantees must be such that the grantee
funds. Adequate administrative and
in 2 CFR 200 and 2 CFR Part 2900.
should provide information needed to
records should refer to subsidiary records
should provide accurate and current
should be integrated with an adequate
and reliability of accounting data,
policies.
financial
adequately
financial
promote
can properly
systems
identify
and/or documentation
reporting
system of
operational
including
the
internal
discharge the public trust which accompanies the
the accounting systems should meet the
receipt of funds under each grant awarded
which support the entry and which can
information.
controls to safeguard the funds and assets
efficiency, and encourage adherence to
SECTION
B: GENERAL
1.
Complete the following
County of Weld
items:
a.
founded/incorporated
1861
When
was the organization
(month, day, year)
b.
Principal
Weld
officers
County Board
of
Titles
County Commissioners
c. Employer Identification Number:
84-6000813
d. Number of Employees
Full Time: 1757 Part Time:
2. Is the organization or institution affiliated with any other organization: Yes
If yes, please provide details as to the nature of the company (for profit, non-profit, LLC,
etc) and if it provides services or products to the organization in relation to this grant.
No
3. Total Sales/Revenues in most
recent accounting period. (12
months)
$N/A
SECTION
C: ACCOUNTING
SYSTEM
1.
Has any Government Agency rendered an official written opinion concerning the
collection, identification and allocation of costs under Federal contracts/grants?
adequacy
Yes
No
of the accounting system for the
a.
review:
Anderson
5801
Greeley,
If yes, provide name, and address of Agency performing
& Whitney
W. 11th Street, Suite 300
CO 80634-4813
b.
correspondence,
htL
Attach
s://www.weldo-ovocom/de
a copy of the
clearance
latest
review and
documents,
any subsequent
etc.
ariments/accountincd
car
Ca
1"
Note: If review occurred within
2-8 of this Section and Section
the past three years, omit questions
D.
2. Which of the following best describes the State Internally Developed
accounting system: adminis
tered
Web -based
3. Does the
separately
accounting system identify the receipt
for each contract/grant?
and expenditure
of program funds
Yes No Not Sure
4. Does the accounting system provide for the recording of expenditures
grant/contract by the component project and budget cost categories
approved budget?
for each Yes No Not Sure
shown in the
5. Are time distribution
specifically identified
records maintained for an employee when his/her effort can be
to a particular cost objective?
Yes
No Not Sure
6. If the organization proposes an overhead rate, does the accounting system provide Yes No Not Sure
for the segregation of direct and indirect expenses?
7. Does the organization have an approved indirect cost rate or cost allocation plan? Yes No Not Sure
If so, who approved it (Federal Cognizant Agency or a Pass -through Entity)? What are
the effective dates?
8. Does
incurring
a. Total
b. Total
the accounting/financial system include budgetary controls to preclude
obligations in excess of:
funds available for a grant? Yes No Not Sure
funds available for a budget cost category (e.g. Personnel, Travel, etc)? Yes No Not Sure
9. Does the
provide reasonable
safeguarded?
organization or institution have an internal control structure that would
assurance that the grant funds, assets and systems are
Yes
No Not Sure
SECTION
D: FINANCIAL
STABILITY
1. Is there any legal matter or an ongoing financial concern that may impact the organization's ability to manage and administer the
grant? Yes No
If yes, please explain briefly.
SECTION
E: FINANCIAL
STATEMENTS
y y
„it., ,• j^_k'��'KT' i� r tp%S
1. Did an independent certified public accountant (CPA) ever examine the financial statements? Yes No
2. If
an
Enclosed
https://www.weldgov.com/departments/accounting/cafr/2018cafr
independent CPA
N / A
review
was performed
please
attach a copy
of their latest
report and
any management letters issued.
3. If an independent
below:
CPA was engaged to perform a review and no report
was issued, please provide details and an explanation
SECTION
F: ADDITIONAL
INFORMATION
1.
Use this
County
funding
space for any
of Weld
sources.
additional information (indicate
has strong financial
section and
accounting
item numbers if a continuation)
systems and
operates
a wide
range of
Chart of Past Performance
Attachment 4b3
Name of Previous Grantor Organization: US Department of Labor, through Colorado Department of Labor and
Employment
Grantor Contact - Name, Title, Organization, Email Address, and Telephone Number:
Weld County Government, Karina Amaya, Youth and Adult Programs Manager, ESWC, kamava(a,weldgov.com, 970-400-
6763
Project Title, Description, and Grant Number: WIOA Adult PY 2018
Type of Population Served: WIOA Eligible Adults or Dislocated Workers, ages 18+
Total Number of Participants Served by the Project: 440
Project Period of Performance: 07/01/2018 to 06/30/2019
Performance Goals for Adult
Metric
Total
Number of
Participants
in the
Denominator
of the Metric
Total Number
of Participants
Successfully
Achieved this
Metric
Defined
Numerator
(number who
achieved this
metric)
/Denominator
for Metric
Negotiated
Achievement
Standard for
this Metric
Percentage
Rate of
Actual
Achievement
Standard Met?
Y=Yes
9=Met at 90%
N=Not Met
Employment
Rate Q2
181
139
139/181
79.60%
75.93%
9
Employment
Rate Q4
197
137
137/197
72.06%
69.54%
9
Median
Earnings
N/A
136
N/A
$6,900
$6,927
Y
Credential
Rate
57
50
50/57
60.00%
87.50%
Y
Measurable
Skills Gain
119
73
73/119
N/A
61.34%
Y
Performance Goals for Dislocated Workers
Metric
Total
Number of
Participants
in the
Denominator
of the Metric
Total Number
of Participants
Successfully
Achieved this
Metric
Defined
Numerator
(number who
achieved this
metric)
/Denominator
for Metric
Negotiated
Achievement
Standard for
this Metric
Percentage
Rate of
Actual
Achievement
Standard Met?
Y=Yes
9=Met at 90%
N=Not Met
Employment
Rate Q2
83
67
67/83
80.30%
80.72%
Y
Employment
Rate Q4
78
62
62/78
73.20%
79.49%
Y
Median
Earnings
N/A
66
N/A
$8762
$7264
N
Credential
Rate
18
14
14/18
50%
77.80%
Y
Measurable
Skills Gain
74
43
43/74
N/A
58.11%
Y
Chart of Past Performance
Attachment 4b3
Spending Rate Analysis
Grant Funds Received
Grant Funds Spent
Percentage Rate of Spending
PY18 WIOA Adult Funds
$664,422.00
** Funds spent in 1St year of 2yr
Availability - $428,688.93
o
428,688.93/664,422=64.51 /o
PY18 WIOA Dislocated Worker and
Enhanced Dislocated Worker Funds
$381,538.00
** Funds spent in Pt year of 2yr
Availability - $254,482.42
254,482.42/381,538.00=66.69%
**Guidance from the Colorado Department of Labor (CDLE) for all WIOA funds is that it is recommended and
allowable to carry forward 30-44% of allocated funds from the first year of the two-year local availability of funds
to ensure continuity of services for the following year. WIOA funding has a three-year life and local areas have two
years to expend the funds. After the two-year period at the local level, any remaining funds would be recaptured by
CDLE and re -allocated to other workforce areas within the state. ESWC has consistently met the 100% expenditure
of all WIOA Program funds (Title I and Title III) in the second year of availability.
Esther Gesick
4 /& SklIY:a,"AtY
From:
Sent:
To:
Subject:
Attachments:
Hi Esther,
Karina Amaya eonyle&d 47-&:.
Monday, April 27, 2020 11:06 AM
Esther Gesick
Submission Confirmation
Submission Confirmation.pdf; GRANT13084388 Grants.gov Submission Receipt;
GRANT13084388 Grants.gov Submission Validation Receipt for Application
Thank you again for your support with the submission of the HVRP grant. Attached is the submission confirmation page
after submitting the application, as well as two emails I received upon submission. Please let me know if you have any
questions.
Thanks,
KarinaAmaya, CWDP
Youth and Adult Employment and Training Manager
Employment Services of Weld County
Weld County Department of Human Services
315 N. 11th Avenue, Building B
Greeley, CO. 80631
tel: 970-400-6763
cell: 970-415-2602
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1
o?Po- fOD
Confirmation
GRANTS .G QV
Thank you for submitting your grant application package via Grants.gov. Your application is
currently being processed by the Grants.gov system. Once your submission has been processed,
Grants.gov will send email messages to advise you of the progress of your application through the
system. Over the next 24 to 48 hours, you should receive two emails. The first will confirm receipt
of your application by the Grants.gov system, and the second will indicate that the application has
either been successfully validated by the system prior to transmission to the grantor agency or has
been rejected due to errors.
Please do not hit the back button on your browser.
If your application is successfully validated and subsequently retrieved by the grantor agency from
the Grants.gov system, you will receive an additional email. This email may be delivered several
days or weeks from the date of submission, depending on when the grantor agency retrieves it.
You may also monitor the processing status of your submission within the Grants.gov system by
clicking on the "Track My Application" link listed at the end of this form.
Note: Once the grantor agency has retrieved your application from Grants.gov, you will need to
contact them directly for any subsequent status updates. Grants.gov does not participate in making
any award decisions.
IMPORTANT NOTICE: If you do not receive a receipt confirmation and either a validation
confirmation or a rejection email message within 48 hours, please contact us. The Grants.gov
Contact Center can be reached by email at support@grants.gov, or by telephone at
1-800-518-4726. Always include your Grants.gov tracking number in all correspondence. The
tracking numbers issued by Grants.gov look like GRANTXXXXXXXXX.
If you have questions please contact the Grants.gov Contact Center: support@grants.gov
1-800-518-4726 24 hours a day, 7 days a week. Closed on federal holidays.
The following application tracking information was generated by the system:
Grants.gov Tracking
Number:
Applicant DUNS:
Submitter's Name:
CFDA Number:
CFDA Description:
Funding Opportunity
Number:
Funding Opportunity
Description:
Agency Name:
Application Name of
this Submission:
Date/Time of Receipt:
GRANT13084388
07-575-7955
Karina Amaya
17.805
Homeless Veterans? Reintegration Program
FOA-VETS-20-01
Homeless Veterans' Reintegration Program (HVRP), Incarcerated
Veterans' Transition Program (IVTP), and the Homeless Female
Veterans' and Veterans' with Families Program (HFVVWF)
(referred to collectively as HVRP)
Veterans Employment and Training Service
Weld County Government
Apr 27, 2020 01:02:07 PM EDT
TRACK MY APPLICATION — To check the status of this application, please click the link below:
https://apply07.grants.gov/apply/spoExit.jsp?p=web/grants/applicants/track-my-application. html&trackinq_num=GRANT13084388
It is suggested you Save and/or Print this response for your records.
Esther Gesick
From:
Sent:
To:
Subject:
DoNotReply@grants.gov
Monday, April 27, 2020 11:02 AM
Karina Amaya
GRANT13084388 Grants.gov Submission Receipt
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Your application has been received by Grants.gov, and is currently being validated.
Your submission was received at Apr 27, 2020 01:02:07 PM EDT
Validation may take up to 2 business days. To check the status of your application please click here
https://urldefense.proofpoint.com/v2/url?u=https-3A_www.grants.gov_applicants_track-2Dmy-2Dapplication.html-
3Ftracking-5Fnum-
3DGRANT13084388&d=DwIFaQ&c=A8J9jb3_CIsSlatombgkDA&r=vOtyZR58vBYGGIThUwMgKkJgoftGCNC9zQIOTOPYDGw
&m=8P7QmmKM3ryZs_gt-TY6tzDYh7TFTN-g-olejN_C9ak&s=e7jBzJgpwOwutubRQ2dWotlVCryNYMM_ay45gd607zE&e=
Type: GRANT
Grants.gov Tracking Number: GRANT13084388
We will notify you via email when your application has been validated by Grants.gov and is being prepared for Grantor
agency retrieval.
UEI: 0757579550000
AOR name: Karina Amaya
Application Name: Weld County Government
Opportunity Number: FOA-VETS-20-01
Opportunity Name: Homeless Veterans' Reintegration Program (HVRP), Incarcerated Veterans' Transition Program
(IVTP), and the Homeless Female Veterans' and Veterans' with Families Program (HFVVWF) (referred to collectively as
HVRP)
https://urldefense.proofpoint.com/v2/url?u=https-3A_apply07.grants.gov_apply_login.faces-3FcleanSession-
3D1&d=DwIFaQ&c=A8J9jb3_CIsSlatombgkDA&r=vOtyZ'R58vBYGGIThUwMgKkJg0ftGCNC9zQIOTOPYDGw&m=8P7QmmK
M3ryZs_gt-TY6tzDYh7TFTN-g-olejN_C9ak&s=9XoxIgBy6BoOspB-ctyw5ldulaLyrz1w9J8H_Na_AAY&e=
Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.
PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.
1
Esther Gesick
From:
Sent:
To:
Subject:
DoNotReply@grants.gov
Monday, April 27, 2020 11:02 AM
Karina Amaya
GRANT13084388 Grants.gov Submission Validation Receipt for Application
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval.
UEI: 0757579550000
AOR name: Karina Amaya
Application Name: Weld County Government
Opportunity Number: FOA-VETS-20-01
Opportunity Name: Homeless Veterans' Reintegration Program (HVRP), Incarcerated Veterans' Transition Program
(IVTP), and the Homeless Female Veterans' and Veterans' with Families Program (HFVVWF) (referred to collectively as
HVRP)
https://urldefense.proofpoint.com/v2/url?u=https-3Aapply07.grants.gov_apply_login.faces-3FcleanSession-
3D1&d=DwIFaQ&c=A8J9jb3_ClsSlatombgkDA&r=vOtyZR58vBYGGIThUwMgKkJg0ftGCNC9zQIOT0PYDGw&m=8lcE-
EDJ NXapjn2n5EQYKric-MigJmbf-hVkNgETgfO&s=kC6fmUIU26ajko8c6PocNCyQ303s8ySJrEQT_NY3GdQ&e=
You will be notified via email when your application has been retrieved by Grantor agency.
Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
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24 hours a day, 7 days a week. Closed on federal holidays.
PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.
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