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Home My WebLink About20201807.tiff RESOLUTION RE: APPROVE TRANSFER REQUEST FORM FOR TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TANF) FUNDS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Transfer Request Form for Temporary Assistance for Needy Families (TANF) Funds from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Human Services, with terms and conditions being as stated in said transfer request, and WHEREAS, after review, the Board deems it advisable to approve said transfer request, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Transfer Request Form for Temporary Assistance for Needy Families (TANF) Funds from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Human Services, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said transfer request form. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of June, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ►A) Mike Freeman, Chair Weld County Clerk to the Board 1.20'L-e -r� Steve oreno, Pro-Tern BY Deputy Clerk to the Board . James tAlli,4 / I APP VEDAS t`1t61 bars Kirk County Attorney ! � '7 0 Kevin D. Ross Date of signature: ow( o731 j cc (-t6s3 CPC TCi,CrCO) 2020-1807 7/O I/2o HR0092 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 26, 2020 �' TO: Board of County Commissioners—Pass-Around --`'� - FR: Jamie Ulrich, Director Gr5QNTY RE: SFY 2019-20 Temporary Assistance for Needy Families (TANF)Transfer Request Form Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's SFY 2019-20 Temporary Assistance for Needy Families (TANF)Transfer Request Form. Weld County has discretion over how it chooses to utilize transfers from the TANF program into Title XX and/or the Child Care Development Fund. The amount that may be transferred is limited logistically and by limits that are imposed by Federal law. Specifics are noted on the attached Transfer Request Form. We are requesting approval to submit the attached TANF Transfer Request Form for SFY 2019-20, which is due to the State by Tuesday, June 30, 2020. I do not recommend a Work Session. I recommend approval for the Department to submit the TANF Transfer Request Form for SFY 2019-20. Approve Schedule Other/Comments: Recommendation Work Session Mike Freeman, Chair CYIC Scott James Barbara Kirkmeyer Steve Moreno,Pro-Tern ./1,14 _ Kevin Ross611- Pass-Around Memorandum;May 26,2020—Not in CMS Page 1 2020-1807 OG/I 7 ROo is ,,,,, COLORADO CDHS Department of Human Services Informational Memorandum Information being conveyed: Counties may indicate how to utilize their county Temporary Assistance for Needy Families (TANF) reserves in the event there are remaining over expenditures in Child Care or Child Welfare programs. By statute, each county has discretion over how it chooses to utilize transfers from the TANF program into Title XX to cover the Child Welfare closeout and/or the Child Care Development Fund (CCDF) to cover the Colorado Child Care Program (CCCAP) closeout. The amount that may be transferred is limited in two ways. 1. Logistical limit - The amount of TANF dollars counties may transfer is limited to the county's unspent and unencumbered federal portion of the SFY 2019-20 Colorado Works allocation. In other words, a TANF transfer to Title XX and CCDF may create a deficit (over-expenditure) in TANF/Colorado Works. Such a deficit is permissible if the county has a sufficient allocation and a county TANF Reserve balance to cover such over- expenditure and authorizes the Department to transfer funds from the county TANF reserves to cover the actual over-expenditure and the deficit caused by a transfer to Title XX and CCDF. 2. Limits imposed by Federal law. On a statewide basis, all counties, as a group and in combination with the State, may transfer a maximum of 30%of the Federal portion of their TANF allocation. The amount that may be transferred to Title XX is limited to a maximum of 10%. Whatever portion of the 30%total maximum not transferred to Title XX may then be transferred to CCDF. o An individual county may exceed the maximum if the state as a whole is under the cap. The funds appropriated in the Long Bill and through Special Bills count towards the statewide cap. Note: The amount available for transfer is tied to the current fiscal year allocation and does not include amounts held in county TANF reserves. Each county will still have the ability to utilize transfers as defined above. Counties interested in transferring, must complete the attached form and return it to the State, no later than June 30, 2020. When the State determines the amount of each county's TANF Transfer Request that can actually be transferred, there will be an initial limitation for each county to 30% of the Federal Funds in its own Colorado Works allocation. Any remaining statewide amount of transferability may then be distributed to counties who have requested transfer amounts greater than their own 30% limitation. Please complete the information on the attached TANF Transfer Request Form to advise the State of the county's preferences on how to utilize the county's TANF transfer availability. Page I 1 "ov col I ,A, , 1575 Sherman Street,Denver,CO 80203 P 303.866.5700 www.colorado.gov/CDHS 1,4 I �' Op Jared Polls,Governor ( Michelle Barnes, Executive Director '_*.�.`- ,�*/11 �`1876*ate / b 7 For counties requesting a transfer, please return the signed TRANSFER REQUEST FORM by June 30, 2020 via: E-mail cdhs settlementaccounting@state.co.us, or Fax 303-866-5808 Attn: Settlement Accounting Unit Contact for questions regarding this Information Memorandum: , cdhs_settlementaccounting@state.co.us Memo Website: https://sites.google.com/a/state.co.us/cdhs-memo-series/home Page 12 OFcOQO I F¢(-----..\ yrT 1575 Sherman Street, Denver,CO 80203 P 303.866.5700 www.colorado.gov/CDHS y + ' o Jared Polis, Governor 1 Michelle Barnes, Executive Director *1876`• TANF TRANSFER REQUEST FORM FOR SFY 2019-20 County Preference for Closeout Progression and Request to Transfer TANF Funds to the Child Care Development Fund and/or Title XX Weld Lennie Bottorff County Name Name of Person Completing Form 970-400-6537 bottorll@weldgov.com Phone Number Email Please respond to the following questions to indicate your county's preference for the progression of the Closeout process to cover any remaining deficits not covered by the Surplus Distribution process. 1) If my county's Child Welfare allocation is over-spent and is not covered by Surplus Distribution: (Check One) X Cover the deficit with a TANF Transfer to Title XX. Cover$ (enter amount) of the deficit with a TANF Transfer to Title XX. Re-classify the remaining deficit to a county-only expenditure. Do not cover the deficit. Re-classify the remaining deficit to a county-only expenditure. 2) If my county's Child Care allocation is over-spent and is not covered by Surplus Distribution: X Cover the deficit with a TANF Transfer to the Child Care Development Fund. Cover$ (enter amount)of the deficit with a TANF Transfer to CCDF. Re-classify the remaining deficit to a county-only expenditure. Do not cover the deficit. Re-classify the remaining deficit to a county-only expenditure. 3) If my county's Child Welfare allocation and Child Care allocation are both over-spent and the total amount available for TANF transfer is not sufficient to cover both allocations, which allocation should be given preference? (Check One) Child Welfare X Child Care Note: Due to Settlement Accounting by June 30, 2020 E-mail cdhssettlementaccounting@state.co.us, or Fax 303-866-5808 Attn: Settlement Accounting Unit i/O °F �\ r�s: 1575 Sherman Street, Denver,CO 80203 P 303.866.5700 www.colorado.gov/CDHS I y O` Jared Polls, Governor i Michelle Barnes,Executive Director I `*Is 76* TRANSFER REQUEST FORM FOR TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TANF) FUNDS ATTEST: dduV/ 4 BOARD OF COUNTY COMMISSIONERS Weld C u t Clerk to the B and WELD COUNTY, COLORADO BY: Deputy C rk to the B Mike Freeman, Chair JUN 17 2020 APPROVED AS TO��F,UNDING: %ROVED AS TO SUBSTANCE: { Om ' on ro er• — do alm4,;'ed Official or Department Head Ez APPROVED AS TO FORM: t 40,;... r'1861 (i � County Attorney r �, Pw akti..,.- 020420 — / o7 Hello